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RANCHO PALOS VERDES CITY COUNCIL <br />AGENDA REPORT <br />AGENDA DESCRIPTION: <br />MEETING DATE: 10/03/2017 <br />AGENDA HEADING: Consent Calendar <br />Consideration and possible action to award a Public Works Agreement to Econolite <br />Systems for the Traffic Signal Maintenance Contract FY 2017-2018 through FY 2021- <br />2022. <br />RECOMMENDED COUNCIL ACTION: <br />(1) Award a multi-year Public Works Agreement to Econolite Systems for the Traffic <br />Signal Maintenance Contract FY 2017-2018 through FY2021-2022 in an amount <br />not -to -exceed $121,910 excluding inflationary changes in the producer price <br />index; and, <br />(2) Authorize the Mayor and City Clerk to execute the agreement with Econolite <br />Systems pending City Attorney's approval as to form. <br />FISCAL IMPACT: The cost for traffic signal maintenance will be $121,910 each fiscal <br />year. The fiscal year budget allocation is $85,000. An additional allocation of $36,910 is <br />needed to cover the cost of traffic signal maintenance services this fiscal year. <br />Amount Budgeted: <br />$85,000 <br />Additional Appropriation: $36,910 211 -400 -0000 -5201 - <br />Account Number(s): 202-400-3120-5201 ($10,000) <br />211-400-0000-5201 ($75,000) <br />ORIGINATED BY: Nicole Jules, Deputy Director of Public Works` <br />REVIEWED BY: Terry Rodrigue, Interim Director of Public Works <br />APPROVED BY: Doug Willmore, City Manager fl--, <br />ATTACHED SUPPORTING DOCUMENTS: <br />A. Econolite Systems Contract for Traffic Signal Maintenance (page A-1) <br />BACKGROUND AND DISCUSSION: <br />The City has 15 signalized intersections, 5 flashing beacons and one pedestrian - <br />activated signalized crossing. The maintenance of these systems requires specialized <br />training, equipment and experience. The specifics of the work call for extraordinary <br />maintenance and routine, preventative maintenance activities which will help protect the <br />City from liability exposure. Preventative maintenance includes monthly inspection of <br />signal equipment, safety lighting and signal operations. Extraordinary maintenance <br />includes signal malfunctions, emergency response, damaged lights, pole and <br />equipment repairs and replacement. Econolite Systems, formerly Aegis, ITS, has been <br />1 <br />