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RANCHO PALOS VERDES CITY COUNCIL <br />AGENDA REPORT <br />AGENDA DESCRIPTION: <br />MEETING DATE: 06/21/2016 <br />AGENDA HEADING: Consent Calendar <br />Consideration and possible action to approve a maintenance services agreement with <br />CleanStreet for Citywide street sweeping services. <br />RECOMMENDED COUNCIL ACTION: <br />(1) Award a maintenance contract for Citywide street sweeping services for FY16-17 <br />through FY19-20 to CleanStreet; <br />(2) Authorize the Mayor and City Clerk to execute the agreement with CleanStreet <br />for street sweeping services; <br />(3) Approve an additional annual budget appropriation of $35,000 to increase the <br />frequency of residential street sweeping during the term of the agreement; and, <br />(4) Assign the administration of the street sweeping services to EDCO Disposal <br />Corporation (EDCO), as per the City's current contract with EDCO. <br />FISCAL IMPACT: The total cost of the four-year contract, including regular sweeping <br />($876,160) and as -needed sweeping ($83,840), is $960,000, for an annual cost of <br />$219,040 plus $20,960 for budgeting purposes. <br />Preliminary Budget: $240,000 <br />Additional Appropriation: <br />Account Number(s): 101-3007-431-43-00 and 202-3003-431-43-00 <br />ORIGINATED BY: Lauren Ramezani, Senior Administrative AnaSst-,i'.V- <br />REVIEWED <br />BY: Michael Throne, PE, Director of Public Work <br />APPROVED BY: Doug Willmore, City Manager.,P <br />ATTACHED SUPPORTING DOCUMENTS: <br />A. Schedule of Street Sweeping and Bus Stop/Shelter Cleaning (page A-1) <br />B. Agreement with CleanStreet (page B-1) <br />C. CleanStreet's submitted proposal (page C-1) <br />BACKGROUND AND DISCUSSION: <br />The City contracts for Citywide street sweeping services on a regular basis, not only for <br />aesthetic purposes, but as a best management practice for pollution prevention by <br />reducing sediment, brake dust metals and other debris in the roadway. It also helps the <br />City stay in compliance with federal Municipal Separate Storm Sewer System (MS4) <br />permitting requirements. The request for bids for street sweeping services was publicly <br />advertised, and two sealed bids were received and opened on May 31, 2016. Out of <br />the two bids received, CleanStreet submitted the apparent low bid. The table below <br />summarizes the bids received. <br />1 <br />