CC SR 20260707 J - Award PSA - MBI - CDBG Admin Svcs and Labor Compliance
CITY COUNCIL MEETING DATE: 07/07/2026
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consider awarding a Professional Services Agreement to Michael Baker International,
Inc. for Community Development Block Grant administrative, labor compliance, and
support services.
RECOMMENDED COUNCIL ACTION:
(1) Award a Professional Services Agreement (PSA) to Michael Baker International,
Inc. (Michael Baker) for Community Development Block Grant (CDBG)
administrative, labor compliance, and support services for the City’s CDBG ADA
Infrastructure Improvements Projects (Capital Improvement Project 8861) as
follows:
a. Not-to-exceed amount of $60,000 per fiscal year (FY) starting with FY 2026-
27;
b. Cumulative annual consumer price index (CPI) increases for FY 2027-28
through 2028-29;
c. 15% contingency;
d. Optional three-year extension through FY 2031-32; and
(2) Authorize the Mayor to execute the PSA in a form approved by the City Attorney.
FISCAL IMPACT: The recommended Council action will result in an expenditure not -
to-exceed $60,000 plus contingency in FY 2026-27, which is in the
FY 2026-27 Adopted Budget under Special Revenue Funds - CDBG
Fund from various accounts. VR
Amount Budgeted: $370,000
Additional Appropriation: N/A
Account Number(s): 310-400-8861-XXXX (Community Development Block Grant- Sidewalk Improvements –
Various Accounts) VR
ORIGINATED BY: Diego Ascencio, Assistant Engineer
REVIEWED BY: David Copp, PE, Public Works Deputy Director
APPROVED BY: Ara Mihranian, AICP, City Manager
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ATTACHED SUPPORTING DOCUMENTS:
A. PSA with Michael Baker for CDBG grant administration and support
services (page A-1)
B. Proposal from Michael Baker (page B-1)
C. Request for Qualifications for CDBG Administrative Services and Labor
Compliance (page C-1)
BACKGROUND:
Through the CDBG program, the U.S. Department of Housing and Urban Development
(HUD) allocates federal funding to support community development initiatives that
primarily benefit individuals of low and moderate income, and/or assist in the mitigation
of blight in underserved areas. The program aims to advance housing, economic, and
community development opportunities.
The Los Angeles County Development Authority (LACDA) is responsible for the
administration of the CDBG program at the County level. The City has actively
participated in this program since 1986.
The City’s annual allocation of the CDBG funds is determined by a formula that accounts
for several demographic and housing-related factors, including poverty rates, total
population, housing overcrowding, age of housing stock, population growth, and the
number of participating municipalities within Los Angeles County. Based on these criteria,
the City typically receives an annual CDBG allocation of approximately $150,000. For FY
2026-27, the City will have approximately $520,000 in CDBG funds due to accumulating
funds from prior years. The City has commonly accumulated funds over multiple years to
implement one larger project rather than a few smaller ones, which is less efficient.
The City has typically allocated CDBG funds for the construction of ADA-compliant curb
ramps. For the FY 2026-27 funding cycle, staff proposed reconstructing significantly
defective sidewalks to improve accessibility utilizing the CDBG Fund, instead of the
Capital Improvement Fund (CIP Fund). The City Council affirmed this proposal as part of
the adopted FY 2026-27 Capital Improvements Program (CIP). This shift reflects the
urgent need to address deteriorated pedestrian infrastructure and current budget
constraints that limit the City’s ability to fund such improvements through the CI P Fund
alone. The proposed use aligns with prior City Council directives and is an eligible use of
CDBG funds because it will help eliminate accessibility barriers, thereby enhancing public
safety and mobility for all residents.
DISCUSSION:
As a department in a contract city, Public Works relies on the use of consultants to ensure
the City remains compliant with the terms of its grants, including the CDBG program. The
most recent amended PSA for CDBG administrative, labor compliance, and support
services (services) expired on June 30, 2026. To provide continuation of these services,
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Staff advertised a Request for Qualifications (RFQ) on May 29, 2026 (Attachment C). The
RFQ was posted online via PlanetBids and Staff notified companies known to perform
this category of grant administration work.
The scope of services generally includes comprehensive technical assistance required to
support the administration and implementation of the City’s CDBG program in compliance
with federal, state, and local requirements. Key tasks include preparing required reports
and audits, overseeing financial and labor compliance matters including Davis-Bacon and
HUD Section-3 monitoring, reviewing project specifications, and representing the City in
all CDBG-related matters with the LACDA and related agencies.
Proposals were received from three firms by the RFQ deadline of June 19, 2026, and an
evaluation panel of three Staff members ranked the submittals as follows:
Michael
Baker
International
MVN &
Associates Witt O' Brien's
Criteria Value
Raw
Score
(0-10)
Final
Score
Raw
Score
(0-10)
Final
Score
Raw
Score
(0-10)
Final
Score
Approach to Scope of
Services 25% 7.8 1.96 8.8 2.21 8.0 2.00
Staff Qualifications &
Experience 40% 9.5 3.80 8.5 3.40 8.3 3.33
Organization & Staffing 20% 8.2 1.63 8.0 1.60 8.3 1.67
Quality Control 15% 8.2 1.23 8.5 1.28 8.2 1.23
Totals 100% 8.62 8.48 8.23
Staff then began negotiations with the top-ranked firm, Michael Baker, for a fee proposal
and refined scope (Attachment B). Staff determined that the fee is fair and reasonable by
comparing Michael Baker’s proposed hourly staff rates with the rates specified in a similar
CDBG Administrative and Support Services PSA that expired on June 30, 2026, and
found that their proposed rates increased by no more than 3%, which is consistent with
inflation in recent years. The amount of staffing hours proposed was in line with prior
agreements negotiated for similar services and commensurate to the magnitude of
projects that the services will support over the term of the PSA.
Attached for City Council consideration is the resultant PSA with Michael Baker
(Attachment A).
To support the development and completion of the above -described CIP projects, Staff
anticipates starting the scope of services specified in the PSA in July 2026 and continuing
thereafter through the 3-year term of the agreement.
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ADDITIONAL INFORMATION:
The lapse between the above-described amended PSA for the services that expired on
June 30, 2026, and the date of this staff report does not have a negative impact on the
City’s compliance with the CDBG program, the related funding that it receives, or the
associated projects and programs it funds.
CONCLUSION:
Staff recommend awarding a PSA to Michael Baker for CDBG administrative, labor
compliance, and support services for the CDBG program for: (a) $60,000 per FY starting
with FY 2026-27, (b) applying cumulative annual CPI increases for FY 2027-28 through
2028-29, (c) 15% contingency, and (d) optional three-year extension through FY 2031-
32.
ALTERNATIVES:
In addition to Staff recommendation, the following alternative actions are available for
the City Council’s consideration:
1. Do not award a PSA to Michael Baker International, Inc. and direct Staff to re-
solicit proposals;
2. Take other action, as deemed appropriate.
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01203.0001/835260.1 1
PROFESSIONAL SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
Michael Baker International, Inc.
for
CDBG Program Administrative Services and Labor Compliance
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AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
MICHAEL BAKER INTERNATIONAL, INC.
THIS AGREEMENT FOR PROFESSIONAL SERVICES (“Agreement”) is made and
entered into on July 7th, 2026 by and between the CITY OF RANCHO PALOS VERDES, a
California municipal corporation (“City”) and MICHAEL BAKER INTERNATIONAL, INC.
a Pennsylvania Corporation (“Consultant”). City and Consultant may be referred to, individually
or collectively, as “Party” or “Parties.”
This Agreement is for technical assistance to support the administration and
implementation of the City’s Community Development Block Grant (CDBG) program in
compliance with federal, state, and local requirements.
RECITALS
A. City has sought, by issuance of a Request for Proposals, the performance of the
services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the
City to perform those services.
C. Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority
to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the “Scope of Services”, as stated in the Proposal, attached
hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein
as the “services” or “work” hereunder. As a material inducement to the City entering into this
Agreement, Consultant represents and warrants that it has the qualifications, experience, and
facilities necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein. Consultant shall at all times faithfully, competently and to the best of its
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ability, experience and talent, perform all services described herein. Consultant covenants that it
shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose
intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean
those standards of practice recognized by one or more first-class firms performing similar work
under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s Proposal which shall be incorporated
herein by this reference as though fully set forth herein. In the event of any inconsistency
between the terms of such Proposal and this Agreement, the terms of this Agreement shall
govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and
any Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 California Labor Law.
If the Scope of Services includes any “public work” or “maintenance work,” as those
terms are defined in California Labor Code section 1720 et seq. and California Code of
Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more,
Consultant shall pay prevailing wages for such work and comply with the requirements in
California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws,
including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be
performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
(commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations (“DIR”)
implementing such statutes. The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by
regulation.
(b) Prevailing Wages. Consultant shall pay prevailing wages to the extent
required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request. By initiating any work under this Agreement, Consultant
acknowledges receipt of a copy of the DIR determination of the prevailing rate of per diem
wages, and Consultant shall post a copy of the same at each job site where work is performed
under this Agreement.
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(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The
Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar
day, or portion thereof, for each worker paid less than the prevailing rates as determined by the
DIR for the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Consultant or by any subcontractor.
(d) Payroll Records. Consultant shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to:
keep accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776; and inform the City of the location of the records.
(e) Apprentices. Consultant shall comply with and be bound by the provisions
of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8,
Section 200 et seq. concerning the employment of apprentices on public works projects.
Consultant shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall
provide City with a copy of the information submitted to any applicable apprenticeship program.
Within 60 (sixty) days after concluding work pursuant to this Agreement, Consultant and each of
its subconsultants shall submit to the City a verified statement of the journeyman and apprentice
hours performed under this Agreement.
(f) Eight-Hour Work Day. Consultant acknowledges that 8 (eight) hours labor
constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code
Section 1810.
(g) Penalties for Excess Hours. Consultant shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours. The Consultant shall, as a penalty to the City, forfeit $25 (twenty five dollars for each
worker employed in the performance of this Agreement by the Consultant or by any
subcontractor for each calendar day during which such worker is required or permitted to work
more than 8 (eight) hours in any one calendar day and 40 (forty) hours in any one calendar week
in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of 8
(eight) hours per day, and 40 (forty) hours during any one week shall be permitted upon public
work upon compensation for all hours worked in excess of 8 hours per day at not less than one
and 1½ (one and one half) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees. In accordance with the provisions of California Labor Code
Section 1861, Consultant certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
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undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract.”
Consultant’s Authorized Initials ________
(i) Consultant’s Responsibility for Subcontractors. For every subcontractor
who will perform work under this Agreement, Consultant shall be responsible for such
subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720)
of the California Labor Code, and shall make such compliance a requirement in any contract
with any subcontractor for work under this Agreement. Consultant shall be required to take all
actions necessary to enforce such contractual provisions and ensure subcontractor's compliance,
including without limitation, conducting a review of the certified payroll records of the
subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to
pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take
corrective action to halt or rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant’s performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant’s risk until written instructions
are received from the Contract Officer in the form of a Change Order.
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents,
plans, studies and/or other components thereof to prevent losses or damages, and shall be
FK
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responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City’s own negligence.
1.8 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
1.9 Additional Services
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written Change Order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant.
Any increase in compensation of up to 15% (fifteen percent) of the Contract Sum; or, in
the time to perform of up to 90 (ninety) days, may be approved by the Contract Officer through a
written Change Order. Any greater increases, taken either separately or cumulatively, must be
approved by the City Council. It is expressly understood by Consultant that the provisions of this
Section shall not apply to services specifically set forth in the Scope of Services. Consultant
hereby acknowledges that it accepts the risk that the services to be provided pursuant to the
Scope of Services may be more costly or time consuming than Consultant anticipates and that
Consultant shall not be entitled to additional compensation therefor. City may in its sole and
absolute discretion have similar work done by other Consultants. No claims for an increase in the
Contract Sum or time for performance shall be valid unless the procedures established in this
Section are followed.
If in the performance of the Services, the Contractor becomes aware of material defects
in the Scope of Work, duration, or span of the Services, or the Contractor becomes aware of
extenuating circumstance that will or could prevent the completion of the Services, on time or on
budget, the Contractor shall inform the City’s Contract Officer of an anticipated Change Order.
This proposed change order will stipulate the facts surrounding the issue, proposed solutions,
proposed costs, and proposed schedule impacts.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated
herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any
other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
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ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and
incorporated herein by this reference. The total compensation, including reimbursement for
actual expenses, shall not exceed $60,000 (Sixty Thousand Dollars) per year for a total contract
sum of $180,000 (the “Contract Sum”), unless additional compensation is approved pursuant to
Section 1.9.
2.2 Method of Compensation.
(a) The method of compensation may include: (i) a lump sum payment upon
completion; (ii) payment in accordance with specified tasks or the percentage of completion of
the services; (iii) payment for time and materials based upon the Consultant’s rates as specified
in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, and (b) the Contract Sum is not exceeded; or (iv) such other methods
as may be specified in the Schedule of Compensation.
(b) A retention of 10% shall be held from each payment as a contract retention to be
paid as part of the final payment upon satisfactory and timely completion of services. This
retention shall not apply for on-call agreements for continuous services or for agreements for
scheduled routine maintenance of City property or City facilities.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice, using the City template,
or in a format acceptable to the City, for all work performed and expenses incurred during the
preceding month in a form approved by City’s Director of Finance. By submitting an invoice for
payment under this Agreement, Consultant is certifying compliance with all provisions of the
Agreement. The invoice shall detail charges for all necessary and actual expenses by the
following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-
contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant
shall not invoice City for any duplicate services performed by more than one person.
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City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within 45 (forty-five) days of receipt of Consultant’s correct and
undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period . In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission. Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer through a Change
Order, but not exceeding 60 (sixty) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s
determination shall be final and conclusive upon the parties to this Agreement. In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
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this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement
pursuant to this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding three (3)
years, except as otherwise provided in the Schedule of Performance (Exhibit “D”).
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith:
Michael Neal Project Manager
(Name) (Title)
Shannon Sinclair Grants Specialist
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only the personnel included in the Proposal to perform services pursuant to this Agreement.
Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant’s staff and subcontractors, if any, assigned to perform the services required under this
Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors,
if any, assigned to perform the services required under this Agreement, prior to and during any
such performance. City shall have the right to approve or reject any proposed replacement
personnel, which approval shall not be unreasonably withheld.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
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any of Consultant’s officers, employees, or agents are in any manner officials, officers,
employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may
have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be David Copp, Deputy Director of Public Works, or such
person as may be designated by the Director of Public Works. It shall be the Consultant’s
responsibility to assure that the Contract Officer is kept informed of the progress of the
performance of the services and the Consultant shall refer any decisions which must be made by
City to the Contract Officer. Unless otherwise specified herein, any approval of City required
hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have
authority, if specified in writing by the City Manager, to sign all documents on behalf of the City
required hereunder to carry out the terms of this Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode
or means by which Consultant, its agents or employees, perform the services required herein,
except as otherwise set forth herein. City shall have no voice in the selection, discharge,
supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing
their number, compensation or hours of service. Consultant shall perform all services required
herein as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role. Consultant
shall not at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City. City shall not in any way or for any purpose become or be deemed
to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any
joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City; all subcontractors included
in the Proposal are deemed approved. In addition, neither this Agreement nor any interest herein
may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation
of law, whether for the benefit of creditors or otherwise, without the prior written approval of
City. Transfers restricted hereunder shall include the transfer to any person or group of persons
acting in concert of more 25% (twenty five percent) of the present ownership and/or control of
Consultant, taking all transfers into account on a cumulative basis. In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No
approved transfer shall release the Consultant or any surety of Consultant of any liability
hereunder without the express consent of City.
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ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
Without limiting Consultant’s indemnification of City, and prior to commencement of
any services under this Agreement, Consultant shall obtain, provide and maintain at its own
expense during the term of this Agreement, policies of insurance of the type and amounts
described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01,
in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage. The policy must include contractual liability that
has not been amended. Any endorsement restricting standard ISO “insured contract” language
will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or in connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each
accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement.
(d) Workers’ compensation insurance. Consultant shall maintain Workers’
Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at
least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated
herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers’ compensation. Insurance certificates and endorsements must be
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approved by City’s Risk Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
(b) Duration of coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination
of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or
be endorsed to contain a provision that such coverage shall also apply on a primary and non -
contributory basis for the benefit of City before the City’s own insurance or self-insurance shall
be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain and continuously maintain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger)
in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by
the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
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requirements, or a waiver of any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
by the Consultant. Any available insurance proceeds in excess of the specified minimum limits
of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for
nonpayment for which a 10 (ten) day notice is required) or nonrenewal of coverage for each
required coverage.
(j) Additional insured status. General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
shall be additional insureds under such policies. This provision shall also apply to any
excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(l) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer’s limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section. Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review.
(n) Agency’s right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant 90 (ninety) days advance written notice of such change. If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
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(p) Timely notice of claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant’s performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims
or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or
indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perform such work, operations or activities of
Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys’
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
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services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence,
except that design professionals’ indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed. The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
records and transcripts from such records. Such records shall be maintained for a period of three
(3) years following completion of the services hereunder, and the City shall have access to such
records in the event any audit is required. In the event of dissolution of Consultant’s business,
custody of the books and records may be given to City, and access shall be provided by
Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost
of work and services to be performed pursuant to this Agreement. For this reason, Consultant
agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Consultant is providing design services, the cost of the project being designed, Consultant
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “documents and materials”)
prepared by Consultant, its employees, subcontractors and agents in the performance of this
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Agreement shall be the property of City and shall be delivered to City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any
use, reuse or assignment of such completed documents for other projects and/or use of
uncompleted documents without specific written authorization by the Consultant will be at the
City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties
shall not extend to such use, reuse or assignment. Consultant may retain copies of such
documents for its own use. Consultant shall have the right to use the concepts embodied therein.
All subcontractors shall provide for assignment to City of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages resulting therefrom. Moreover, Consultant with respect to any documents
and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such
documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement. Response to a subpoena or court order shall not be considered “voluntary”
provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice
of deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work
performed there under. City retains the right, but has no obligation, to represent Consultant or be
present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully
with City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant. However, this right to review any such response does not imply or mean
the right by City to control, direct, or rewrite said response.
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ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding
invoices during the period of default. If Consultant does not cure the default, the City may take
necessary steps to terminate this Agreement under this Article. Any failure on the part of the City
to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s
legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of
City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
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provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of
any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of
termination, Consultant shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer. Consultant shall be entitled to compensation for
all services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation
or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the
event of termination without cause pursuant to this Section, the City need not provide the
Consultant with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Party.
If termination is due to the failure of the other Party to fulfill its obligations under this
Agreement:
(a) City may, after compliance with the provisions of Section 7.2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
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compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated.
(b) Consultant may, after compliance with the provisions of Section 7.2, terminate the
Agreement upon written notice to the City‘s Contract Officer. Consultant shall be entitled to
payment for all work performed up to the date of termination.
7.9 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s
fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the
terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant’s performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation. The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement.
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8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this
Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such
liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees,
incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail, in the case of the City, to the City
Manager and to the attention of the Contract Officer (with her/his name and City title), City of
Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in
the case of the Consultant, to the person(s) at the address designated on the execution page of
this Agreement. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally delivered or in
72 (seventy two) hours from the time of mailing if mailed as provided in this section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
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9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration,
or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect.
Consultant’s Authorized Initials _____ FK
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9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
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01203.0001/835260.1 22
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
Paul Seo, Mayor
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William Wynder, City Attorney
CONSULTANT:
Michael Baker International, Inc.
____________________________________
By:
Name: Fareeha Kibriya
Title: Vice President
By:
Name: Richard Beck
Title: Assistant Secretary
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer.
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01203.0001/835260.1 A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will perform the following Services:
A. Provide technical assistance for the administration and implementation of the
City's Community Development Block Grant (CDBG) programs and projects.
B. Prepare online " Agreements to Implement" annual CDBG programs and projects
with the Los Angeles County Development Authority (LACDA), including
project descriptions and budgets.
C. Prepare and process amendments to the "Agreements to Implement" for ongoing
programs and projects.
D. Coordinate with City staff to gather all necessary documentation for LACDA
program monitoring and for audit preparation.
E. Prepare LACDA and U. S. Department of Housing and Urban Development
(HUD) reports and documents.
F. Provide CDBG financial management assistance.
G. Provide Davis-Bacon Act (prevailing wages) and HUD Section 3 monitoring for
construction projects.
H. Act as the City' s liaison and representative to the LACDA.
I. Ensure compliance with all applicable federal, State, and local laws, rules,
regulations, and policies.
J. Review project specifications to ensure all County required provisions are
included.
K. Attend pre- bid conferences, bid openings, and other meetings when required for
the performance of the Services herein.
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01203.0001/835260.1 A-2
L. Conduct employee interviews as required.
M. Check Certified Payroll as required.
II. As part of the Services, Consultant will prepare and deliver the following tangible work
products to the City:
A. CDBG program administration documents, including Agreements to Implement,
amendments, project descriptions, budgets, reports, and related LACDA/HUD
documentation.
B. CDBG financial and compliance records, including reimbursement support,
financial tracking, audit/monitoring documentation, and records needed to
demonstrate compliance with applicable funding requirements.
C. Labor compliance documentation for CDBG-funded construction projects,
including Davis-Bacon/prevailing wage monitoring, Section 3 documentation,
certified payroll review, employee interviews, and related contractor compliance
records.
D. Any other CDBG-related documents, correspondence, forms, records, or
supporting materials associated with the City’s CDBG programs or projects.
III. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering the
following status reports:
A. Not Applicable
IV. All work product is subject to review and acceptance by the City, and must be revised by
the Consultant without additional charge to the City until found satisfactory and accepted
by City.
V. Consultant will utilize the following personnel to accomplish the Services:
A.
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01203.0001/835260.1 D-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text indicated in bold italics, deleted text indicated in strikethrough.
I. Section 1.1, Scope of Services, is amended to read:
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the “Scope of Services”, as stated in the Proposal, attached
hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein
as the “services” or “work” hereunder. As a material inducement to the City entering into this
Agreement, Consultant represents and warrants that it has the qualifications, experience, and
facilities necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein. Consultant shall at all times faithfully, competently and to the best of its
ability, experience and talent, perform all services described herein. Consultant covenants that it
shall follow generally-accepted the highest professional standards in performing the work and
services required hereunder and that all materials will be both of good quality as well as fit for
the purpose intended. For purposes of this Agreement, the phrase “generally-accepted “highest
professional standards” shall mean those standards of practice recognized by one or more highly
competent and professional first-class firms performing similar work under similar
circumstances.
II. Section 1.4, California Labor Law, is deleted in its entirety.
III. Section 2.2, Method of Compensation, is amended to read:
(a) The method of compensation may include: (i) a lump sum payment upon
completion; (ii) payment in accordance with specified tasks or the percentage of completion of
the services; (iii) payment for time and materials based upon the Consultant’s rates as specified
in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, and (b) the Contract Sum is not exceeded; or (iv) such other methods
as may be specified in the Schedule of Compensation.
(b) A retention of 10% shall be held from each payment as a contract retention to be
paid as part of the final payment upon satisfactory and timely completion of services. This
retention shall not apply for on-call agreements for continuous services or for agreements for
scheduled routine maintenance of City property or City facilities.
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01203.0001/835260.1 D-2
IV. Section 3.1, Time of Essence, is amended to read:
Time is of the essence in the performance of this agreement, subject, however to the
exercise of the Standard of Care required for performance of the services.
V. Section 5.3, Indemnification, is amended to read:
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims
or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or
indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’
negligent performance of or failure to perform any material, term, provision, covenant or
condition of this Agreement, and in connection therewith:
VI. Section 6.1, Records, is amended to read:
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed. The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
records and transcripts from such records. Such records shall be maintained for a period of five
(5) three (3) years following completion of the services hereunder, and the City shall have access
to such records in the event any audit is required. In the event of dissolution of Consultant ’s
business, custody of the books and records may be given to City, and access shall be provided by
Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act.
VII. Section 7.3, Retention of Funds, is amended to read:
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
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01203.0001/835260.1 D-3
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s negligent or reckless acts or omissions in performing or failing to
perform Consultant’s obligation under this Agreement. In the event that any claim is made by a
third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall
exist which shall appear to be the basis for a claim of lien, City may withhold from any payment
due, without liability for interest because of such withholding, an amount sufficient to cover such
claim. The failure of City to exercise such right to deduct or to withhold shall not, however,
affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere
provided herein.
VIII. Section 8.3, Covenant Against Discrimination, is amended to read:
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class. Consultant will also comply with Exhibit “B-1” and all applicable CDBG-
funded contract requirements, provisions, clauses, certifications, and forms required by
LACDA, HUD, the County of Los Angeles, and any other applicable funding or regulatory
agency.
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01203.0001/835260.1 D-4
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:
Staff Person Hourly Rate
Micheal Neal, Project Manager $180
Shannon Sinclair, Grants Specialist $175
Jessica Budin- Caloroso, Labor Compliance
Manager
$160
Robert Villa, Lavor Compliance Officer $125
Ranique Dotson, Labor Compliance
Specialist
$95
Shannon Martin, Technical Specialist $95
Consultant shall perform services at the rates listed above. The above rates may be
escalated during the term of this Agreement as approved by the Contract Officer. The
City will use the Consumer Price Index (CPI) for Los Angeles - Long Beach - Anaheim,
CA for the month of January for each contract year the Consultant requests any hourly
rate adjustments
II. Within the budgeted amounts for each Task, and with the approval of the Contract
Officer, funds may be shifted from one Task subbudget to another so long as the
Contract Sum is not exceeded per Section 2.1, unless Additional Services are
approved per Section 1.9.
III. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials,
and travel properly charged to the Services.
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01203.0001/835260.1 D-5
EXHIBIT “D
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all work within the durations specified in the agreement
and supplemented by individual Task Orders starting from the date(s) of the
Notice(s) to Proceed in each respective Task Order.
II. Consultant shall deliver all tangible work products to the City by the deadlines
specified in the Agreement, deadlines established by the U.S. Department of
Housing and Urban Development (HUD), deadlines established by the Los Angeles
County Development Authority (LACDA), and as supplemented by City-issued
Task Orders.
III. The Contract Officer may approve an extension of the Agreement Term established
in Section 3.4 of up to three (3) additional years in the City's sole and exclusive
discretion
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01203.0001/835260.1 D-6
EXHIBIT “E”
CONSULTANT’S PROPOSAL
A-31
JUNE 16, 2026
Submitted to:
City of Rancho Palos Verdes
Public Works Department
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Submitted by:
Michael Baker International
3760 Kilroy Airport Way, Suite 270
Long Beach, CA 90806
CITY OF
RANCHO PALOS VERDES
PROPOSAL FOR
COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG)
ADMINISTRATIVE SERVICES
AND LABOR COMPLIANCE
A-32
MBAKERINTL.COM 3760 Kilroy Airport Way, Suite 270 Long Beach, CA 90806
P: (562) 200-7173F: (562) 200-7166
June 16, 2026
Diego Ascencio, Assistance Engineer
Public Works Department
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
RE: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATIVE SERVICES
AND LABOR COMPLIANCE
Dear Mr. Ascencio,
Michael Baker International, Inc. (Michael Baker), a Pennsylvania corporation, is pleased to submit this
proposal to administer and implement the City of Rancho Palos Verde’s Community Development Block Grant
(CDBG) programs and to monitor the City’s CDBG-funded construction projects for compliance with federal
labor standards. This proposal is based on the information provided in the City’s Request for Qualifications
(RFQ), as well as our familiarity with applicable federal and state regulations and our considerable experience
in administering CDBG-funded programs for cities throughout California, and particularly for cities like Rancho
Palos Verdes that receive their CDBG funds through the Los Angeles County Development Authority (LACDA).
Michael Baker is proposing to provide all services required for the successful administration and
implementation of the City’s CDBG program, including labor standards compliance, at costs that fall within
the activity delivery fees allowed by the LACDA for such services. The project team we have assembled is
extremely well qualified to provide these services. Most importantly, our project team members have
extensive experience in administering and implementing CDBG programs for numerous California cities and
counties, including 12 cities that received their CDBG funds through the LACDA. Our staff is quite familiar with
the policies, procedures, and expectations of the LACDA related to the utilization of CDBG funds.
This proposal is valid for one year from the date of this submittal. The proposal has been signed by our Office
Executive, Fareeha Kibriya, who has the authority to bind the firm to proposals and execute agreements. If
you have any questions regarding this proposal, please contact our dedicated Project Manager Micheal Neal
at (909) 261-2770 or mneal@mbakerintl.com. Additional contact information for our team is included under
the Organization and Staffing section of this proposal. Michael Baker is unaware of any conflict of interest in
performing the proposed work.
Sincerely,
Fa Fareeha Kibriya , Office Executive Mi Micheal Neal, Project Manager
As (213) 372-1012 (909) 261-2770
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Proposal for CDBG and Labor Compliance 1 MBAKERINTL.COM
TABLE OF CONTENTS
Approach to Scope of Services ......................................................................................................................... 2
Organization and Staffing ................................................................................................................................. 3
Staff Qualifications and Experience .................................................................................................................. 4
Prior Experience .................................................................................................................................. 4
Staff Qualifications .............................................................................................................................. 6
Reference Projects .............................................................................................................................. 9
Quality Control Plan ....................................................................................................................................... 12
Acceptance of Conditions ............................................................................................................................... 13
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Proposal for CDBG and Labor Compliance 2 MBAKERINTL.COM
APPROACH TO SCOPE OF SERVICES
Michael Baker affirms that it intends to perform all the tasks identified in the following Scope of Services:
A. Provide technical assistance for the administration and implementation of the City's Community
Development Block Grant (CDBG) programs and projects.
B. Prepare online " Agreements to Implement" annual CDBG programs and projects with the Los Angeles
County Development Authority (LACDA), including project descriptions and budgets.
C. Prepare and process amendments to the "Agreements to Implement" for ongoing programs and projects.
D. Coordinate with City staff to gather all necessary documentation for LACDA program monitoring and for
audit preparation.
E. Prepare LACDA and U. S. Department of Housing and Urban Development (HUD) reports and documents.
F. Provide CDBG financial management assistance.
G. Provide Davis-Bacon Act (prevailing wage) and HUD Section 3 monitoring for construction projects.
H. Act as the City' s liaison and representative to the LACDA.
I. Ensure compliance with all applicable federal, State, and local laws, rules, regulations, and policies.
J. Review project specifications to ensure all County required provisions are included.
K. Attend pre- bid conferences, bid openings, and other meetings when required for the performance of the
Services herein.
L. Conduct employee interviews as required.
M. Check Certified Payroll as required.
As part of the Scope of Services, Michael Baker will prepare and deliver the following tangible work products to
the City:
1. CDBG program administration documents, including Agreements to Implement, amendments, project
descriptions, budgets, reports, and related LACDA/HUD documentation.
2. CDBG financial and compliance records, including reimbursement support, financial tracking,
audit/monitoring documentation, and records needed to demonstrate compliance with applicable funding
requirements.
3. Labor compliance documentation for CDBG-funded construction projects, including Davis-Bacon/prevailing
wage monitoring, Section 3 documentation, certified payroll review, employee interviews, and related
contractor compliance records.
4. Any other CDBG-related documents, correspondence, forms, records, or supporting materials associated
with the City’s CDBG programs or projects.
The City will not be charged for travel but only for the hours worked by our staff at Rancho Palos Verdes City Hall,
actual project sites in the City, or our offices in administering and implementing the City’s annual CDBG programs
and providing labor compliance services.
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Proposal for CDBG and Labor Compliance 3 MBAKERINTL.COM
ORGANIZATION AND STAFFING
Micheal Neal will be the assigned Project Manager and primary contact person responsible for the overall delivery
of the project. It is anticipated his time will encompass approximately 50 percent of the total effort. His contact
information is (909) 261-2770 or email at mneal@mbakerintl.com.
Shannon Sinclair is the Grants Specialist responsible for the preparation and submittal of funding requests for
expenditure reimbursements to the LACDA. It is anticipated her time will encompass approximately 10 percent of
the total effort. Her contact information is (562) 202-0893 or email shannon.sinclair@mbakerintl.com.
Jessica Budin-Caloroso is the Labor Compliance Manager overseeing the monitoring for compliance and standards.
It is anticipated her team’s time will encompass approximately 40 percent of the total effort. Her contact
information is (310) 962-6867 or email jessica.budin@mbakerintl.com.
Micheal Neal
Project Manager
Shannon Sinclair
Grants Specialist
Shannon Martin
Technical Specialist
Jessica Budin -Caloroso
Labor Compliance Manager
Robert Villa
Labor Standards
Compliance Officer
Ranique Dotson
Labor Compliance
Specialist
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Proposal for CDBG and Labor Compliance 4 MBAKERINTL.COM
STAFF QUALIFICATIONS AND EXPERIENCE
Prior Experience
Michael Baker is a leading global provider of engineering, planning, and other consulting services. The firm, which
is a corporation, was founded in 1940 and provides a comprehensive range of innovative services and solutions
to support federal, state, and municipal government agencies and other diverse clients. The firm has more than
6,000 employees in nearly 100 offices located across the United States and internationally.
In addition to its extensive urban and environmental planning and engineering capabilities, Michael Baker
provides its clients with a full array of housing and community development services. Our staff is experienced in
carrying out a wide range of housing and community development projects using a variety of funding sources, and
particularly the federal CDBG programs. Based on our long-term involvement in administering housing and
community programs, we have developed a thorough understanding of the program requirements of the funding
agencies involved and have established sound practices and standard procedures to maintain a high level of
accuracy and productivity. We have assisted numerous southern California communities with the general
administration and implementation of CDBG programs, and particularly cities like Rancho Palos Verdes that
receive CDBG funds through the LACDA. Our staff is also highly proficient at performing labor standards
compliance monitoring for CDBG-funded construction projects.
Michael Baker’s staff is experienced in carrying out a wide range of housing and community development projects
using a variety of funding sources. These include local, state, and federal sources such as CDBG, Home Investment
Partnerships (HOME), Neighborhood Stabilization Program (NSP) and CalHome grants, tax credits, Successor
Agency Housing Trust funds, and tax-exempt bond financing. Michael Baker staff has assisted jurisdictions with
procuring and administering state and federal grants for a variety of activities, including housing rehabilitation,
first-time homebuyer assistance, commercial revitalization, code enforcement, public facilities, and most relevant
to the City of Rancho Palos Verdes, public services and public works projects.
Our project team has considerable experience in administering annual CDBG grants and implementing CDBG- and
PLHA-funded projects. This contract will be managed from Michael Baker’s Long Beach office, located at 3760
Kilroy Airport Way, Suite 270, Long Beach, California 90806. Our staff is prepared to perform all tasks identified in
the City’s RFP. Proposed project team members are listed below.
Micheal Neal, Project Manager
Mr. Neal will be responsible for corporate oversight of the services provided to the City of Rancho Palos Verdes
and will serve as Michael Baker’s Project Manager. He has 30 years of experience administering CDBG, HOME, and
other state/federal grant-funded projects and programs for cities across California, including oversight of
numerous LACDA participating clients.
Shannon Sinclair, Grants Specialist
Ms. Sinclair will serve as the Grants Specialist for the administration and implementation of the City’s CDBG and
PLHA programs. Ms. Sinclair is particularly well qualified to serve in this capacity with over 17 years of experience
administering state and federal grant-funded programs. She has administered CDBG and PLHA grants and/or
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Proposal for CDBG and Labor Compliance 5 MBAKERINTL.COM
managed CDBG-funded and PLHA-funded projects for 18 California cities. Of these cities, 10 are communities that
receive their CDBG funds through the LACDA, similar to the City of Rancho Palos Verdes.
Jessica Budin-Caloroso, Labor Compliance Manager
Ms. Budin-Caloroso has overseen labor compliance activities on numerous contracts with California cities. She will
serve as the task manager for monitoring public works projects for compliance with the Davis-Bacon Act and other
applicable labor standards.
Robert Villa, Labor Standards Compliance Officer
Mr. Villa is a Labor Standards Compliance Officer with experience in providing Davis-Bacon Act and state prevailing
wage monitoring services for cities and developers. He has conducted prevailing wage monitoring for numerous
cities with various funding sources, including CDBG, state bonds, and local county funds. Mr. Villa will be available
to assist the labor compliance manager with interviews, certified payroll review, file maintenance, and the
preparation of any necessary reports to the LACDA. He has experience with employee interviews, wage
compliance investigations, restitution requests, and Section 3 document review for other California cities,
including Long Beach and Citrus Heights.
Ranique Dotson, Labor Compliance Specialist
Ms. Dotson will assist Ms. Budin-Caloroso with the day-to-day labor compliance services. She is an analyst for
reviewing prevailing wage payroll, specializing in pre-construction, construction and post construction compliance
documentation, policies, procedures and applicable standards.
Shannon Martin, Technical Specialist
Ms. Martin will assist Mr. Neal with the day-to-day administration of the City’s CDBG and PLHA programs. She is
familiar with LACDA and labor standards compliance monitoring. She is well qualified to serve in this capacity,
having assisted with the administration of CDBG and PLHA programs for the other LACDA participating cities,
including Calabasas, Lomita, and San Fernando.
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Proposal for CDBG and Labor Compliance 6 MBAKERINTL.COM
Staff Qualifications
MICHEAL NEAL, PROJECT MANAGER
Mr. Neal has over 30 years of experience in administering
Community Development Block Grant (CDBG)/Home Investment
Partnerships (HOME) grants, assisting with the implementation of
residential rehabilitation programs, conducting Section 8 Housing
Quality Standards inspections, and interpreting and applying
provisions of the US Department of Housing and Urban
Development rules and regulations pertinent to housing
rehabilitation programs and other CDBG/HOME-funded activities.
Years with Michael Baker
11
Years of Experience
30
Education
Bachelor of Arts, Liberal Studies,
California State Polytechnic University,
Pomona
RELEVANT EXPERIENCE
City of Beverly Hills. Administered the City’s CDBG program and managed the housing rehabilitation program.
City of Calabasas. Administered the City’s CDBG-funded housing rehabilitation program.
City of Calimesa. Assisted the City with the administration of a HOME-funded housing rehabilitation program and
managed a CDBG-funded housing rehabilitation program for the City.
City of Culver City, Culver City Housing Authority. Conducted housing quality inspections for the Housing
Authority’s Section 8 program.
City of Hawaiian Gardens. Administered the City’s annual CDBG grant for various street improvement projects
and senior activities program.
City of Hawthorne, Hawthorne Housing Authority. Conducted housing quality inspections for the Housing
Authority’s Section 8 program.
City of Lawndale. Managed the operation of a redevelopment agency–funded Housing Rehabilitation Loan and
Grant Program.
City of Lomita. Administered the City’s CDBG programs and managed the housing rehabilitation program.
City of Redondo Beach. Managed the City’s CDBG-funded Mobility Access/Emergency Repair Program.
City of Rosemead. Performed general administration of the City’s CDBG and HOME programs, including
compliance with reporting requirements and the management of projects. Assisted with the operation of CDBG -
funded public service and residential and commercial rehabilitation programs.
City of San Bernardino. Served as project coordinator for the City’s EECBG-funded Green Home Makeover
Program, working with homeowners and scheduling energy audits and energy efficiency improvements.
City of San Gabriel. Performed the general administration of the City’s annual CDBG program and managed the
operation of CDBG-funded housing and commercial rehabilitation programs.
City of Signal Hill. Administered the City’s CDBG program and implemented funded projects and programs.
City of Westlake Village. Administered the City’s CDBG-funded housing rehabilitation program.
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Proposal for CDBG and Labor Compliance 7 MBAKERINTL.COM
SHANNON SINCLAIR, GRANTS SPECIALIST
Ms. Sinclair serves as a Housing & Grants Project Manager in
support of Michael Baker International’s housing and community
development assignments throughout the State of California.
She has considerable experience in securing and subsequently
administering grants for Michael Baker clients. Her experience
includes grant writing and grant administration for over $10
million dollars in state and federal grants. Ms. Sinclair also has
extensive working knowledge of the affordable housing, housing
rehabilitation, first-time homebuyer, and economic
development processes.
Years with Michael Baker
10
Years of Experience
19
Education
Political Science & Pre-Law, North Idaho
College
Advanced Code Enforcement Certification,
CACEO
RELEVANT EXPERIENCE
City of Bell Gardens. Program Manager overseeing management and administration of CDBG and PLHA programs
and implemented their CDBG-funded Ford Park Aquatics Center public facilities improvement project and various
community programs through the Los Angeles County Development Authority, including PLHA-funded Rental
Assistance and Supportive Case Management Programs.
City of Calabasas. Administration of the City’s CDBG-CV funded Rental Assistance Program through the Los
Angeles County Development Authority.
City of Chowchilla. Project Manager for community outreach, grant writing, and program administration of four
CDBG- and CDBG-CV economic development Small Business Grant programs.
City of Grass Valley. Project Manager overseeing the securing and administration of a first -time homebuyer
program and both CDBG and HOME monitoring, as well as annual homeowner monitoring.
City of Hawaiian Gardens. Administered the City’s street improvement funded projects and various community
programs through the Los Angeles County Development Authority, as well as administration of their PLHA-funded
Emergency Shelter Bed program and their CDBG-CV Small Business Assistance program.
City of Lawndale. Administered the City’s CDBG street improvement projects and various community programs
through the Los Angeles County Development Authority, as well as their CDBG-CV Rental Assistance Program.
City of Livermore. Project Manager overseeing the administration of a first-time homebuyer program and both
CDBG and HOME monitoring, as well as annual homeowner monitoring.
City of Lomita. Project Manager for the City’s CDBG program for housing rehabilitation, Lifeline, and Job Creation
and Business Incentive programs, as well as administration of their PLHA program for the Operating Subsidy of
Lomita Manor.
County of Plumas. Project Manager for community outreach and program administration of their economic
development Disaster Recovery Small Business Grant program.
City of San Fernando. Administered the City’s CDBG street improvement projects and various community
programs through the Los Angeles County Development Authority.
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Proposal for CDBG and Labor Compliance 8 MBAKERINTL.COM
JESSICA BUDIN-CALOROSO, LABOR COMPLIANCE MANAGER
Ms. Budin-Caloroso is a project manager with over two decades of
professional experience in subcontractor management, project
management, and coordination of information management systems.
Specifically, Ms. Budin-Caloroso assists in the implementation of
large-scale field projects by directly managing multiple
subcontractors and vendors, while reporting directly to the project
manager for budgets, schedules, invoicing, project controls, and
contracts.
Years with Michael Baker
3
Years of Experience
21
Education
Bachelor of Science, Communications,
University of Miami, 1989
RELEVANT EXPERIENCE
City of San Bernardino, LSSSC Community Wellness Campus, Nicholson Park, Hope Campus. Labor Compliance
Officer. Leads the Labor Compliance efforts for multiple projects currently under construction. Activities include
reviewing payrolls, and coordinating with the prime contractors to meet all labor standards.
City of Lodi, City Hall Annex. Project Coordinator. Assisted project manager of community development and
housing. Michael Baker performed coordination and labor compliance services on construction activities for a
major repurposing of Lodi's City Hall Annex. This project transformed the building into administrative offices for
police and fire departments, using funds from various sources, including CDBG. Based on federal prevailing wage
requirements, Davis-Bacon Act, and other labor compliance laws, labor compliance standards were implemented.
Activities included scheduling meetings, conducting on-site interviews, reviewing payrolls, and coordinating with
the prime contractors to meet all labor standards.
CSU Long Beach Master Plan Update. Project Controls Specialist. Assisted project team in daily activities and
staffing while reporting directly to project manager for financial and client contracting requirements. Ensured
schedule, scope and budget are within parameters proposed. Michael Baker is conducting a cultural resources
assessment to identify potential impacts to archaeological and paleontological resources in compliance with the
California Environmental Quality Act resulting from the proposed CSU Long Beach Master Plan Update.
City of Rolling Hills Estates, SB2 Grant-Funded Projects. Project Professional. Assisted project manager of
community development and housing. Michael Baker conducted a parking and market study focused on the
commercial district of the City. Michael Baker analyzed the market conditions and made recommendations for
future absorption of residential and non-residential uses. Market leakage and surplus analysis was conducted, and
comparisons were drawn from successful developments to understand sales and tenant mix.
City of South San Francisco, Broadband Fiber Optic Network & CDBG ADA Curb Ramps. Supervising project
manager for state and federal funded projects enforcing and regulating the Labor Compliance Labor Laws.
City of Redwood City, FOCC Kitchen Remodel, Villa Montgomery Elevator Project, and Hoover Park. Oversight
to ensure labor compliance monitoring and enforcement and provide guidance with current changing regulations
including but not limited to the Build America, Buy America Act.
City of Lodi, Main Street Transitional Housing and Access Center Compliance. Oversight of labor compliance
monitoring services for local, county, state, and federally funded projects under the U.S. Department of Housing
and Urban Development, Federal Highway Administration, and the Federal Transit Administration.
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Proposal for CDBG and Labor Compliance 9 MBAKERINTL.COM
Reference Projects
Projects and references for Michael Baker assignments involving similar services requested by the City of Rancho
Palos Verdes are as follows:
City of Beverly Hills
Joana Torres, Community Services Manager
(310) 285-2529
jtorres@beverlyhills.org
CDBG Grant Administration & Implementation and Labor Compliance Monitoring
Michael Baker administers the City’s annual CDBG grants received through the LACDA
and assists with the implementation and labor standards compliance monitoring of
their City’s CDBG-funded ADA Improvements at City Parks, CDBG-funded Housing
Rehabilitation and Multi-family Handyworker programs, as well previously
administering their CDBG-CV Senior Activities program.
City of Calabasas
Michael McConville, Deputy City Manager
(818) 224-1664
mmcconville@cityofcalabasas.com
CDBG & PLHA Grant Administration & Implementation
Michael Baker administers the City’s annual CDBG and PLHA grants received through
the LACDA and assists with the implementation of their CDBG-funded Housing
Rehabilitation program, CDBG-funded Asbestos and Lead-Based Paint Testing and
Abatement program, and PLHA-funded Rental Assistance Program.
City of Hawaiian Gardens
Linda Hollinsworth, Finance Director/Treasurer
(562) 420-2641 ext. 236
lindah@hgcity.org
CDBG & PLHA Grant Administration & Implementation, and Labor Compliance
Monitoring
Michael Baker administers the City’s annual CDBG and PLHA grants received through
the LACDA and assists with the implementation and labor standards compliance
monitoring of the City’s multiple CDBG-funded Street Improvements projects, as well
as administration of CDBG-funded Neighborhood Clean-Up program and PLHA-
funded Emergency Shelter Bed program.
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Proposal for CDBG and Labor Compliance 10 MBAKERINTL.COM
City of Lawndale
Raylette Felton, Acting City Manager
(310) 973-3200
rfelton@lawndale.ca.gov
CDBG Grant Administration & Implementation and Labor Compliance Monitoring
Michael Baker administers the City’s annual CDBG grants received through the LACDA
and assists with the implementation of their public works and public service projects,
including administration and labor standards compliance monitoring of two CDBG-
funded Street Improvements projects, as well as administration of the City’s CDBG-
funded Senior Activities program.
City of Lomita
Adrian Fernandez, Community & Economic Development Director
(310) 325-7110 x 122
a.fernandez@lomitacity.com
CDBG and PLHA Grant Administration, Program Implementation, and Labor
Compliance Monitoring
Michael Baker administers the City’s annual CDBG and PLHA grants received through
the LACDA and assists with the implementation of their public service and public
works projects, including CDBG-funded Residential Rehabilitation program, CDBG-
funded Job Creation & Business Incentive Loan program, CDBG-funded City Hall ADA
Retrofit project including labor standards compliance monitoring, CDBG-funded
Lifeline program, PLHA-funded Lomita Manor Operating Subsidy, as well previously
administering their CDBG-CV Small Business Assistance Grant program. Michael
Baker also performs subrecipient monitoring for CDBG-funded public service
programs.
City of Rolling Hills Estates
Jeannie Naughton, AICP
Director of Community Development & Public Works
(310) 377-1577 ext. 115
jeannien@rollinghillsestates.gov
CDBG Grant Administration & Implementation and Labor Compliance Monitoring
Michael Baker administers the City’s annual CDBG grant received through the LACDA
and assists with the implementation and labor standards compliance monitoring of
CDBG-funded ADA Access Ramp & Sidewalk Improvements projects, as well
previously administering their CDBG-CV Senior Activities program.
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Proposal for CDBG and Labor Compliance 11 MBAKERINTL.COM
City of Signal Hill
Alison Dobay, Acting Parks, Recreation & Library Services Deputy Director
(562) 989-7331
adobay@cityofsignalhill.org
CDBG Grant Administration & Implementation and Labor Compliance Monitoring
Michael Baker administers the City’s annual CDBG grant received through the LACDA
and performs labor standards compliance monitoring for the City’s CDBG-funded
public works projects, as well previously administering their CDBG-CV Family Food
Distribution and Senior Food Distribution programs.
City of Westlake Village
Kristen Asp, AICP, Planning Director
(818) 706-1613
kristen@wlv.org
CDBG Grant Administration & Implementation
Michael Baker performs all tasks associated with the implementation of the City’s
CDBG-funded Residential Rehabilitation program and CDBG-funded Asbestos and
Lead-Based Paint Testing and Abatement program, as well previously administering
their CDBG-CV Small Business Grant program.
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Proposal for CDBG and Labor Compliance 12 MBAKERINTL.COM
QUALITY CONTROL PLAN
Michael Baker proposes providing all services required for the successful administration and implementation of
the City’s CDBG programs at costs that fall within the activity delivery fees allowed by the LACDA for such services.
Our customer service is evident from the outset of each assignment, as we typically attempt to schedule our initial
meeting with all pertinent City staff. Another key feature of our commitment to customer service is the
development and maintenance of effective ongoing communication with all participants throughout the year. Our
staff members can be reached by cellular phone or at our 1-800 number, and all messages will be returned within
a 24-hour period, excluding weekends and holidays. Our project manager will provide City staff with monthly
reports on the status of all CDBG-program activities.
As another standard operating procedure, the eligibility of all proposed public improvements would have to be
verified prior to being approved for funding. The plans for any changes would have to be reviewed and approved
by the City’s Public Works Department as soon as the changes are identified and verified by Michael Baker staff.
This approach will ensure that the construction work is being done in accordance with all applicable City codes,
standards, and ordinances and with the plans and specifications for the project.
Michael Baker has developed a HUD Compliance Interview Tool. Periodic job site visits and employee interviews
are an integral part of labor compliance monitoring and are used to verify payroll information and prevailing wage
compliance. Interviews are conducted to document observations of the work being performed and obtain
information directly from workers regarding hours worked, classifications performed, and wages received.
Interviews will be conducted periodically and individually throughout the course of construction and will include
a representative sample of workers and job classifications from both prime contractors and subcontractors to
allow for a reasonable assessment of prevailing wage compliance and in accordance with HUD guidance and
industry best practices to encourage both open communication and confidentiality. Our staff will review progress
payment requests prior to submitting a request for the disbursement of a progress payment to a contractor. We
will inspect the work to ensure it has been completed in accordance with the scope of work in the construction
contract and to the satisfaction of the City’s Public Works Department. Any corrective work that needs to be
performed before a progress payment can be released will be clearly identified on a punch list of remedial actions.
In adhering to this management approach, and with our staff already in place and conducting these services,
Michael Baker will continue to perform construction administration in a manner that minimizes the demands
placed on City staff. In addition, Michael Baker staff will make certain that all required CDBG reports are properly
prepared and submitted to the LACDA prior to the reports’ due dates to ensure compliance and timeliness.
Based on our long-term involvement in administering housing and community programs, particularly for the City
of Rancho Palos Verdes with whom we have an established long-term relationship, we have developed a thorough
understanding of the program requirements of the funding agencies involved and have established sound
practices and standard procedures to maintain a high level of accuracy and productivity. We have developed
excellent working relationships with the respective funding agencies, including the California Department of
Housing and Community Development (HCD), HUD, and the LACDA. Our staff regularly attends workshops and
training sessions sponsored by these agencies in order to remain current with the agencies’ changing regulations
and procedures.
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Proposal for CDBG and Labor Compliance 13 MBAKERINTL.COM
ACCEPTANCE OF CONDITIONS
Michael Baker accepts all conditions listed in the Request for Qualifications and acknowledges receipt of the two
Addendums, of which the signed Addendums are attached. We appreciate the opportunity to preview the Sample
Professional Services Agreement that will be utilized by the City of Rancho Palos Verdes for this project. Michael
Baker has contracted on thousands of projects over our 85-year history and is confident in our ability to come to
mutually acceptable terms with all our clientele, including the City of Rancho Palos Verdes with whom we have
contracted for these services many times in the past.
Proposed Exceptions to Terms
Section No. Suggested Rewording Reason for Submitting
Exception
Impact
Section 1.1
Scope of
Services
In compliance with all terms and conditions
of this Agreement, the Consultant shall…it
shall follow the highest professional
standards in performing the work and
services required hereunder and that all
materials will be both of good quality as
well as fit for the purpose prepared in
accordance of such standards
intended…recognized by one or more first
class firms…
Phrases like “highest
professional standards” and
“first-class firms” create
subjective, potentially
unmeasurable performance
obligations.; Revisions aim to
align the standard of care with
industry‑accepted norms (e.g.,
“generally accepted
professional standards”)
No known impact to
City. Provides a
reasonable
expectation of the
professional.
Section 3.1
Time of
Essence
Time is of the essence in the performance
of this Agreement, subject, however to the
exercise of the Standard of Care required
for performance of the services.
Most project delays are caused
by circumstances outside of the
professional's control. When
delays occur, the professional is
still required to follow the
professional standard of care in
completion of the work, and it
would serve neither party well
for the professional to try to
speed up services to make up
for lost time
No known impact to
the City. The added
language elevates
the expectation that
the provider must
deliver on time and
in accordance with
the professional
standard of care.
Section 5.3.
Indemnification
π 1 & 2
To the full extent permitted by law,
Consultant agrees to indemnify, defend
and hold harmless the City, its officers,
employees and agents (“Indemnified
Parties”) against, and will hold and save
them and each of them harmless from, any
and all actions, either judicial,
administrative, arbitration or regulatory
claims, damages to persons or property,
losses, costs,penalties, obligations, errors,
omissions or liabilities whether actual or
threatened (herein “claims or liabilities”)…
to perform any material term, provision,
covenant or condition of this Agreement,
and in connection therewith::
We understand our
responsibility to indemnify our
client against any mistakes we
make but need to ensure that
any duty to indemnify can be
insured under professional
liability insurance. Professional
Liability Insurance covers
negligent based
indemnification.
No known impact to
City. Provides a
reasonable
expectation of the
professional.
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PAGE 1 OF 2
June 02, 2026
ADDENDUM NO. 1
to the
CDBG Admin Svcs and Labor Compliance
This Addendum forms a part of the Bid Documents for the Sidewalk Management Program and
modifies the original Bid Documents.
Each bidder shall be responsible for ascertaining, prior to submitting a bid, that it has received all
issued Addenda and shall ACKNOWLEDGE RECEIPT OF THIS ADDENDUM ON THE
PROPOSER’S CERTIFICATION, attached. A proposer’s failure to address the requirements of
this addendum may result in that bid being rejected.
The bidder shall execute the Certification at the end of this addendum and attach the
certification to the proposal.
Item 1 Question:
Under Section V1(3)(d) is the following statement: “A registered Professional Engineer must
be the Project Manager.” I want to clarify if this is an accurate statement.
Answer:
The Project Manager does not have to be a registered Professional Engineer since the
contract does not require any engineering.
End of Addendum No. 1
Any questions regarding this Addendum should be directed to Diego Ascencio, at
dascencio@rpvca.gov or (310) 544-5213.
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PAGE 2 OF 2
PROPOSER'S CERTIFICATION
I acknowledge receipt of the foregoing Addendum No. 1 and accept all conditions
contained therein.
___________________________
Proposers Signature
___________________________ ___________________
Please sign above and include this signed addendum (without attachments) in
the proposal package. Failure to do so may result in that bid being rejected.
Micheal Neal 06/16/2026
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PAGE 1 OF 4
June 11, 2026
ADDENDUM NO. 2
to the
CDBG Admin Svcs and Labor Compliance
This Addendum forms a part of the Bid Documents for the Sidewalk Management Program and
modifies the original Bid Documents.
Each bidder shall be responsible for ascertaining, prior to submitting a bid, that it has received all
issued Addenda and shall ACKNOWLEDGE RECEIPT OF THIS ADDENDUM ON THE
PROPOSER’S CERTIFICATION, attached. A proposer’s failure to address the requirements of
this addendum may result in that bid being rejected.
The bidder shall execute the Certification at the end of this addendum and attach the
certification to the proposal.
Item 1 Question:
In the RFQ, Page 7, Section VI(3)(a)Cover Letter, you are requesting the names and
contact information for all officers. Due to the size of our firm, the document I have with that
information is 13 pages long but we are only allowed 1 page for the cover letter. Would you
like me to add that as an appendix to our proposal instead, or will the City waive that
requirement?
Answer:
The City does not require a full list of all company officers, and no appendix is necessary for
this item. Please provide the names and contact information for the officers or authorized
representatives who will be associated with this project/task and proposal.
Item 2 Question:
Are there an immediate tasks that the City will need completed upon contract award (i.e.,
time sensitive tasks)?
Answer:
Yes, there may be time-sensitive tasks immediately after award, but the exact tasks may
depend on City needs at that time. One known example is assistance with the LACDA
Cooperation Agreement resolution for FY 2027-28 through FY 2029-30.
Item 3 Question:
Does the City receive any program income? If yes, how much on average per year?
Answer:
The City’s current CDBG balance is approximately $517,392, and the estimated FY 2026-27
CDBG allocation is $141,808; however, these amounts are separate from program income.
The City’s current CDBG-funded project has a construction contract amount of $172,366.
Item 4 Question:
Does the RFP include the preparation of Environmental Reviews and BABA monitoring?
Answer:
Yes. The RFQ includes assistance with CDBG-related compliance tasks, which may include
preparation or support for environmental reviews and BABA monitoring, as applicable to the
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PAGE 2 OF 4
specific project, funding source, and regulatory requirements. The exact level of support
needed will be determined on a task-by-task basis.
Item 5 Question:
Is the City requiring the use of a labor compliance monitoring system (i.e., LCP Tracker,
etc.) to be utilized under this contract or will the construction contractors be allowed to mail
in their CPRs to the awarded firm?
Answer:
The City is not requiring the use of a specific labor compliance monitoring system, such as
LCP Tracker, under this contract. The selected consultant may utilize its preferred labor
compliance tracking and certified payroll review process, subject to City approval and
compliance with all applicable requirements.
Item 6 Question:
The evaluation and selection process does not appear to account for pricing as an
evaluation criteria. Would the City consider adding pricing as an evaluation criteria?
Typically under 2 CFR 200, procuring for engineering and architectural services are the only
services that are allowed to not factor in pricing.
Answer:
The City does not intend to revise the qualifications-based evaluation criteria at this time.
Item 7 Question:
Section VI of the RFP did not indicate a subsection for the proposer's overall bid cost.
Where would the City like the proposers to include their bid cost? Does the City want the
cost for the three-year contract period or for one-year's cost?
Answer:
The City is not requesting a lump-sum bid for the full three-year contract period as part of
the proposal. This contract is anticipated to be administered on an as-needed/task-order
basis, with specific scopes and costs to be authorized by the City as individual tasks are
assigned. The final contract will include a not-to-exceed amount, but actual work will be
performed only as authorized by the City.
Item 8 Question:
The RFP stated that the City accumulates CDBG funds over multiple years to allocate to
one larger project. What is the average budget and duration for a typical CDBG project?
Does the City leverage CDBG dollars with other funds?
Answer:
CDBG project budgets and durations vary depending on the scope of work, available
accumulated CDBG funding, and the project selected by the City. As a recent example, the
City’s most recent CDBG-funded construction project had an awarded construction bid
amount of $172,366 and a construction contract duration of 80 working days.
The City may leverage CDBG funds with other available funding sources when necessary or
appropriate; however, this is determined on a project-by-project basis. Proposers should not
assume a fixed leveraging amount or percentage.
Item 9 Question:
It seems the City allocates it funds toward ADA Improvements (i.e., Sidewalks). Does the
City anticipate allocating future CDBG dollars towards other CDBG activities (i.e., housing
rehab, economic development etc.)?
Answer:
The City currently anticipates continuing to allocate CDBG funds primarily toward ADA
accessibility improvements and similar eligible public improvement projects in the near
future. However, future CDBG activities may vary depending on City priorities, community
needs, funding availability, and program eligibility requirements.
Item 9 Question:
Does the City have any open projects that the awarded contractor would be required to
inherit?
Answer:
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PAGE 3 OF 4
No. The City does not anticipate that the awarded contractor will be required to inherit any
open projects at this time. The City’s current ongoing project is anticipated to be completed
prior to the start of the new contract.
Item 10 Question:
Does the City have any current HUD/LACDA monitoring findings or Single Audit Findings?
Answer:
The City is not currently aware of any open HUD/LACDA monitoring findings or Single Audit
findings related to its CDBG program.
Item 11 Question:
Is work allowed to be performed remotely with the exception of attendance at Pre-Bid/Pre-
Construction meetings, employee interviews and as otherwise required by the City?
Answer:
The work is allowed to be performed remotely. However, there may be rare occasions
where in-person attendance is mandatory for pre-bid meetings, pre-construction meetings,
employee interviews, site visits, or as otherwise requested by the City in special
circumstances. However, recent related work has been performed entirely remotely.
Item 12 Question:
Who is the incumbent firm currently providing these services?
Answer:
Michael Baker International is the incumbent firm currently providing these services to the
City.
Item 13 Question:
Who is the incumbent firm currently providing these services?
Answer:
See Item 12.
Item 14 Question:
Can the City please confirm what is the budget for these services?
Answer:
The City has not established a fixed annual budget for these services. This contract is
anticipated to be administered on an as-needed/task-order basis, and the amount of work
will depend on the City’s needs, assigned tasks, available funding, and City authorization.
As a general reference, grant administration costs are typically anticipated to be less than
10% of the applicable grant budget, but actual costs will depend on the specific tasks
assigned.
Item 15 Question:
Can the City please provide a list of projects and the estimated construction cost for the
projects that will require these services.
Answer:
The City anticipates delivering the following projects at the relative estimated construction
costs (not including professional services for engineering, design and construction
inspection) through Fiscal Year (July 1st thru June 30th) 2030-31:
FY 26-27: Sidewalk Management Program - $250,000
FY 27-28: Curb Ramp Improvements Program - $100,000
FY 28-29: Curb Ramp Improvements Program - $100,000
FY 29-30: Curb Ramp Improvements Program - $100,000
FY 30-31: Curb Ramp Improvements Program - $100,000
End of Addendum No. 2
Any questions regarding this Addendum should be directed to Diego Ascencio, at
dascencio@rpvca.gov or (310) 544-5213.
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PAGE 4 OF 4
PROPOSER'S CERTIFICATION
I acknowledge receipt of the foregoing Addendum No. 2 and accept all conditions
contained therein.
___________________________
Proposers Signature
___________________________ ____________________
By Date
Please sign above and include this signed addendum (without attachments) in
the proposal package. Failure to do so may result in that bid being rejected.
Micheal Neal 06/16/2026
A-52
JUNE 16, 2026
Submitted to:
City of Rancho Palos Verdes
Public Works Department
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Submitted by:
Michael Baker International
3760 Kilroy Airport Way, Suite 270
Long Beach, CA 90806
CITY OF
RANCHO PALOS VERDES
PROPOSAL FOR
COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG)
ADMINISTRATIVE SERVICES
AND LABOR COMPLIANCE
B-1
MBAKERINTL.COM 3760 Kilroy Airport Way, Suite 270 Long Beach, CA 90806
P: (562) 200-7173F: (562) 200-7166
June 16, 2026
Diego Ascencio, Assistance Engineer
Public Works Department
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
RE: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATIVE SERVICES
AND LABOR COMPLIANCE
Dear Mr. Ascencio,
Michael Baker International, Inc. (Michael Baker), a Pennsylvania corporation, is pleased to submit this
proposal to administer and implement the City of Rancho Palos Verde’s Community Development Block Grant
(CDBG) programs and to monitor the City’s CDBG-funded construction projects for compliance with federal
labor standards. This proposal is based on the information provided in the City’s Request for Qualifications
(RFQ), as well as our familiarity with applicable federal and state regulations and our considerable experience
in administering CDBG-funded programs for cities throughout California, and particularly for cities like Rancho
Palos Verdes that receive their CDBG funds through the Los Angeles County Development Authority (LACDA).
Michael Baker is proposing to provide all services required for the successful administration and
implementation of the City’s CDBG program, including labor standards compliance, at costs that fall within
the activity delivery fees allowed by the LACDA for such services. The project team we have assembled is
extremely well qualified to provide these services. Most importantly, our project team members have
extensive experience in administering and implementing CDBG programs for numerous California cities and
counties, including 12 cities that received their CDBG funds through the LACDA. Our staff is quite familiar with
the policies, procedures, and expectations of the LACDA related to the utilization of CDBG funds.
This proposal is valid for one year from the date of this submittal. The proposal has been signed by our Office
Executive, Fareeha Kibriya, who has the authority to bind the firm to proposals and execute agreements. If
you have any questions regarding this proposal, please contact our dedicated Project Manager Micheal Neal
at (909) 261-2770 or mneal@mbakerintl.com. Additional contact information for our team is included under
the Organization and Staffing section of this proposal. Michael Baker is unaware of any conflict of interest in
performing the proposed work.
Sincerely,
Fa Fareeha Kibriya , Office Executive Mi Micheal Neal, Project Manager
As (213) 372-1012 (909) 261-2770
B-2
Proposal for CDBG and Labor Compliance 1 MBAKERINTL.COM
TABLE OF CONTENTS
Approach to Scope of Services ......................................................................................................................... 2
Organization and Staffing ................................................................................................................................. 3
Staff Qualifications and Experience .................................................................................................................. 4
Prior Experience .................................................................................................................................. 4
Staff Qualifications .............................................................................................................................. 6
Reference Projects .............................................................................................................................. 9
Quality Control Plan ....................................................................................................................................... 12
Acceptance of Conditions ............................................................................................................................... 13
B-3
Proposal for CDBG and Labor Compliance 2 MBAKERINTL.COM
APPROACH TO SCOPE OF SERVICES
Michael Baker affirms that it intends to perform all the tasks identified in the following Scope of Services:
A. Provide technical assistance for the administration and implementation of the City's Community
Development Block Grant (CDBG) programs and projects.
B. Prepare online " Agreements to Implement" annual CDBG programs and projects with the Los Angeles
County Development Authority (LACDA), including project descriptions and budgets.
C. Prepare and process amendments to the "Agreements to Implement" for ongoing programs and projects.
D. Coordinate with City staff to gather all necessary documentation for LACDA program monitoring and for
audit preparation.
E. Prepare LACDA and U. S. Department of Housing and Urban Development (HUD) reports and documents.
F. Provide CDBG financial management assistance.
G. Provide Davis-Bacon Act (prevailing wage) and HUD Section 3 monitoring for construction projects.
H. Act as the City' s liaison and representative to the LACDA.
I. Ensure compliance with all applicable federal, State, and local laws, rules, regulations, and policies.
J. Review project specifications to ensure all County required provisions are included.
K. Attend pre- bid conferences, bid openings, and other meetings when required for the performance of the
Services herein.
L. Conduct employee interviews as required.
M. Check Certified Payroll as required.
As part of the Scope of Services, Michael Baker will prepare and deliver the following tangible work products to
the City:
1. CDBG program administration documents, including Agreements to Implement, amendments, project
descriptions, budgets, reports, and related LACDA/HUD documentation.
2. CDBG financial and compliance records, including reimbursement support, financial tracking,
audit/monitoring documentation, and records needed to demonstrate compliance with applicable funding
requirements.
3. Labor compliance documentation for CDBG-funded construction projects, including Davis-Bacon/prevailing
wage monitoring, Section 3 documentation, certified payroll review, employee interviews, and related
contractor compliance records.
4. Any other CDBG-related documents, correspondence, forms, records, or supporting materials associated
with the City’s CDBG programs or projects.
The City will not be charged for travel but only for the hours worked by our staff at Rancho Palos Verdes City Hall,
actual project sites in the City, or our offices in administering and implementing the City’s annual CDBG programs
and providing labor compliance services.
B-4
Proposal for CDBG and Labor Compliance 3 MBAKERINTL.COM
ORGANIZATION AND STAFFING
Micheal Neal will be the assigned Project Manager and primary contact person responsible for the overall delivery
of the project. It is anticipated his time will encompass approximately 50 percent of the total effort. His contact
information is (909) 261-2770 or email at mneal@mbakerintl.com.
Shannon Sinclair is the Grants Specialist responsible for the preparation and submittal of funding requests for
expenditure reimbursements to the LACDA. It is anticipated her time will encompass approximately 10 percent of
the total effort. Her contact information is (562) 202-0893 or email shannon.sinclair@mbakerintl.com.
Jessica Budin-Caloroso is the Labor Compliance Manager overseeing the monitoring for compliance and standards.
It is anticipated her team’s time will encompass approximately 40 percent of the total effort. Her contact
information is (310) 962-6867 or email jessica.budin@mbakerintl.com.
Micheal Neal
Project Manager
Shannon Sinclair
Grants Specialist
Shannon Martin
Technical Specialist
Jessica Budin -Caloroso
Labor Compliance Manager
Robert Villa
Labor Standards
Compliance Officer
Ranique Dotson
Labor Compliance
Specialist
B-5
Proposal for CDBG and Labor Compliance 4 MBAKERINTL.COM
STAFF QUALIFICATIONS AND EXPERIENCE
Prior Experience
Michael Baker is a leading global provider of engineering, planning, and other consulting services. The firm, which
is a corporation, was founded in 1940 and provides a comprehensive range of innovative services and solutions
to support federal, state, and municipal government agencies and other diverse clients. The firm has more than
6,000 employees in nearly 100 offices located across the United States and internationally.
In addition to its extensive urban and environmental planning and engineering capabilities, Michael Baker
provides its clients with a full array of housing and community development services. Our staff is experienced in
carrying out a wide range of housing and community development projects using a variety of funding sources, and
particularly the federal CDBG programs. Based on our long-term involvement in administering housing and
community programs, we have developed a thorough understanding of the program requirements of the funding
agencies involved and have established sound practices and standard procedures to maintain a high level of
accuracy and productivity. We have assisted numerous southern California communities with the general
administration and implementation of CDBG programs, and particularly cities like Rancho Palos Verdes that
receive CDBG funds through the LACDA. Our staff is also highly proficient at performing labor standards
compliance monitoring for CDBG-funded construction projects.
Michael Baker’s staff is experienced in carrying out a wide range of housing and community development projects
using a variety of funding sources. These include local, state, and federal sources such as CDBG, Home Investment
Partnerships (HOME), Neighborhood Stabilization Program (NSP) and CalHome grants, tax credits, Successor
Agency Housing Trust funds, and tax-exempt bond financing. Michael Baker staff has assisted jurisdictions with
procuring and administering state and federal grants for a variety of activities, including housing rehabilitation,
first-time homebuyer assistance, commercial revitalization, code enforcement, public facilities, and most relevant
to the City of Rancho Palos Verdes, public services and public works projects.
Our project team has considerable experience in administering annual CDBG grants and implementing CDBG- and
PLHA-funded projects. This contract will be managed from Michael Baker’s Long Beach office, located at 3760
Kilroy Airport Way, Suite 270, Long Beach, California 90806. Our staff is prepared to perform all tasks identified in
the City’s RFP. Proposed project team members are listed below.
Micheal Neal, Project Manager
Mr. Neal will be responsible for corporate oversight of the services provided to the City of Rancho Palos Verdes
and will serve as Michael Baker’s Project Manager. He has 30 years of experience administering CDBG, HOME, and
other state/federal grant-funded projects and programs for cities across California, including oversight of
numerous LACDA participating clients.
Shannon Sinclair, Grants Specialist
Ms. Sinclair will serve as the Grants Specialist for the administration and implementation of the City’s CDBG and
PLHA programs. Ms. Sinclair is particularly well qualified to serve in this capacity with over 17 years of experience
administering state and federal grant-funded programs. She has administered CDBG and PLHA grants and/or
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Proposal for CDBG and Labor Compliance 5 MBAKERINTL.COM
managed CDBG-funded and PLHA-funded projects for 18 California cities. Of these cities, 10 are communities that
receive their CDBG funds through the LACDA, similar to the City of Rancho Palos Verdes.
Jessica Budin-Caloroso, Labor Compliance Manager
Ms. Budin-Caloroso has overseen labor compliance activities on numerous contracts with California cities. She will
serve as the task manager for monitoring public works projects for compliance with the Davis-Bacon Act and other
applicable labor standards.
Robert Villa, Labor Standards Compliance Officer
Mr. Villa is a Labor Standards Compliance Officer with experience in providing Davis-Bacon Act and state prevailing
wage monitoring services for cities and developers. He has conducted prevailing wage monitoring for numerous
cities with various funding sources, including CDBG, state bonds, and local county funds. Mr. Villa will be available
to assist the labor compliance manager with interviews, certified payroll review, file maintenance, and the
preparation of any necessary reports to the LACDA. He has experience with employee interviews, wage
compliance investigations, restitution requests, and Section 3 document review for other California cities,
including Long Beach and Citrus Heights.
Ranique Dotson, Labor Compliance Specialist
Ms. Dotson will assist Ms. Budin-Caloroso with the day-to-day labor compliance services. She is an analyst for
reviewing prevailing wage payroll, specializing in pre-construction, construction and post construction compliance
documentation, policies, procedures and applicable standards.
Shannon Martin, Technical Specialist
Ms. Martin will assist Mr. Neal with the day-to-day administration of the City’s CDBG and PLHA programs. She is
familiar with LACDA and labor standards compliance monitoring. She is well qualified to serve in this capacity,
having assisted with the administration of CDBG and PLHA programs for the other LACDA participating cities,
including Calabasas, Lomita, and San Fernando.
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Staff Qualifications
MICHEAL NEAL, PROJECT MANAGER
Mr. Neal has over 30 years of experience in administering
Community Development Block Grant (CDBG)/Home Investment
Partnerships (HOME) grants, assisting with the implementation of
residential rehabilitation programs, conducting Section 8 Housing
Quality Standards inspections, and interpreting and applying
provisions of the US Department of Housing and Urban
Development rules and regulations pertinent to housing
rehabilitation programs and other CDBG/HOME-funded activities.
Years with Michael Baker
11
Years of Experience
30
Education
Bachelor of Arts, Liberal Studies,
California State Polytechnic University,
Pomona
RELEVANT EXPERIENCE
City of Beverly Hills. Administered the City’s CDBG program and managed the housing rehabilitation program.
City of Calabasas. Administered the City’s CDBG-funded housing rehabilitation program.
City of Calimesa. Assisted the City with the administration of a HOME-funded housing rehabilitation program and
managed a CDBG-funded housing rehabilitation program for the City.
City of Culver City, Culver City Housing Authority. Conducted housing quality inspections for the Housing
Authority’s Section 8 program.
City of Hawaiian Gardens. Administered the City’s annual CDBG grant for various street improvement projects
and senior activities program.
City of Hawthorne, Hawthorne Housing Authority. Conducted housing quality inspections for the Housing
Authority’s Section 8 program.
City of Lawndale. Managed the operation of a redevelopment agency–funded Housing Rehabilitation Loan and
Grant Program.
City of Lomita. Administered the City’s CDBG programs and managed the housing rehabilitation program.
City of Redondo Beach. Managed the City’s CDBG-funded Mobility Access/Emergency Repair Program.
City of Rosemead. Performed general administration of the City’s CDBG and HOME programs, including
compliance with reporting requirements and the management of projects. Assisted with the operation of CDBG -
funded public service and residential and commercial rehabilitation programs.
City of San Bernardino. Served as project coordinator for the City’s EECBG-funded Green Home Makeover
Program, working with homeowners and scheduling energy audits and energy efficiency improvements.
City of San Gabriel. Performed the general administration of the City’s annual CDBG program and managed the
operation of CDBG-funded housing and commercial rehabilitation programs.
City of Signal Hill. Administered the City’s CDBG program and implemented funded projects and programs.
City of Westlake Village. Administered the City’s CDBG-funded housing rehabilitation program.
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SHANNON SINCLAIR, GRANTS SPECIALIST
Ms. Sinclair serves as a Housing & Grants Project Manager in
support of Michael Baker International’s housing and community
development assignments throughout the State of California.
She has considerable experience in securing and subsequently
administering grants for Michael Baker clients. Her experience
includes grant writing and grant administration for over $10
million dollars in state and federal grants. Ms. Sinclair also has
extensive working knowledge of the affordable housing, housing
rehabilitation, first-time homebuyer, and economic
development processes.
Years with Michael Baker
10
Years of Experience
19
Education
Political Science & Pre-Law, North Idaho
College
Advanced Code Enforcement Certification,
CACEO
RELEVANT EXPERIENCE
City of Bell Gardens. Program Manager overseeing management and administration of CDBG and PLHA programs
and implemented their CDBG-funded Ford Park Aquatics Center public facilities improvement project and various
community programs through the Los Angeles County Development Authority, including PLHA-funded Rental
Assistance and Supportive Case Management Programs.
City of Calabasas. Administration of the City’s CDBG-CV funded Rental Assistance Program through the Los
Angeles County Development Authority.
City of Chowchilla. Project Manager for community outreach, grant writing, and program administration of four
CDBG- and CDBG-CV economic development Small Business Grant programs.
City of Grass Valley. Project Manager overseeing the securing and administration of a first -time homebuyer
program and both CDBG and HOME monitoring, as well as annual homeowner monitoring.
City of Hawaiian Gardens. Administered the City’s street improvement funded projects and various community
programs through the Los Angeles County Development Authority, as well as administration of their PLHA-funded
Emergency Shelter Bed program and their CDBG-CV Small Business Assistance program.
City of Lawndale. Administered the City’s CDBG street improvement projects and various community programs
through the Los Angeles County Development Authority, as well as their CDBG-CV Rental Assistance Program.
City of Livermore. Project Manager overseeing the administration of a first-time homebuyer program and both
CDBG and HOME monitoring, as well as annual homeowner monitoring.
City of Lomita. Project Manager for the City’s CDBG program for housing rehabilitation, Lifeline, and Job Creation
and Business Incentive programs, as well as administration of their PLHA program for the Operating Subsidy of
Lomita Manor.
County of Plumas. Project Manager for community outreach and program administration of their economic
development Disaster Recovery Small Business Grant program.
City of San Fernando. Administered the City’s CDBG street improvement projects and various community
programs through the Los Angeles County Development Authority.
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Proposal for CDBG and Labor Compliance 8 MBAKERINTL.COM
JESSICA BUDIN-CALOROSO, LABOR COMPLIANCE MANAGER
Ms. Budin-Caloroso is a project manager with over two decades of
professional experience in subcontractor management, project
management, and coordination of information management systems.
Specifically, Ms. Budin-Caloroso assists in the implementation of
large-scale field projects by directly managing multiple
subcontractors and vendors, while reporting directly to the project
manager for budgets, schedules, invoicing, project controls, and
contracts.
Years with Michael Baker
3
Years of Experience
21
Education
Bachelor of Science, Communications,
University of Miami, 1989
RELEVANT EXPERIENCE
City of San Bernardino, LSSSC Community Wellness Campus, Nicholson Park, Hope Campus. Labor Compliance
Officer. Leads the Labor Compliance efforts for multiple projects currently under construction. Activities include
reviewing payrolls, and coordinating with the prime contractors to meet all labor standards.
City of Lodi, City Hall Annex. Project Coordinator. Assisted project manager of community development and
housing. Michael Baker performed coordination and labor compliance services on construction activities for a
major repurposing of Lodi's City Hall Annex. This project transformed the building into administrative offices for
police and fire departments, using funds from various sources, including CDBG. Based on federal prevailing wage
requirements, Davis-Bacon Act, and other labor compliance laws, labor compliance standards were implemented.
Activities included scheduling meetings, conducting on-site interviews, reviewing payrolls, and coordinating with
the prime contractors to meet all labor standards.
CSU Long Beach Master Plan Update. Project Controls Specialist. Assisted project team in daily activities and
staffing while reporting directly to project manager for financial and client contracting requirements. Ensured
schedule, scope and budget are within parameters proposed. Michael Baker is conducting a cultural resources
assessment to identify potential impacts to archaeological and paleontological resources in compliance with the
California Environmental Quality Act resulting from the proposed CSU Long Beach Master Plan Update.
City of Rolling Hills Estates, SB2 Grant-Funded Projects. Project Professional. Assisted project manager of
community development and housing. Michael Baker conducted a parking and market study focused on the
commercial district of the City. Michael Baker analyzed the market conditions and made recommendations for
future absorption of residential and non-residential uses. Market leakage and surplus analysis was conducted, and
comparisons were drawn from successful developments to understand sales and tenant mix.
City of South San Francisco, Broadband Fiber Optic Network & CDBG ADA Curb Ramps. Supervising project
manager for state and federal funded projects enforcing and regulating the Labor Compliance Labor Laws.
City of Redwood City, FOCC Kitchen Remodel, Villa Montgomery Elevator Project, and Hoover Park. Oversight
to ensure labor compliance monitoring and enforcement and provide guidance with current changing regulations
including but not limited to the Build America, Buy America Act.
City of Lodi, Main Street Transitional Housing and Access Center Compliance. Oversight of labor compliance
monitoring services for local, county, state, and federally funded projects under the U.S. Department of Housing
and Urban Development, Federal Highway Administration, and the Federal Transit Administration.
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Reference Projects
Projects and references for Michael Baker assignments involving similar services requested by the City of Rancho
Palos Verdes are as follows:
City of Beverly Hills
Joana Torres, Community Services Manager
(310) 285-2529
jtorres@beverlyhills.org
CDBG Grant Administration & Implementation and Labor Compliance Monitoring
Michael Baker administers the City’s annual CDBG grants received through the LACDA
and assists with the implementation and labor standards compliance monitoring of
their City’s CDBG-funded ADA Improvements at City Parks, CDBG-funded Housing
Rehabilitation and Multi-family Handyworker programs, as well previously
administering their CDBG-CV Senior Activities program.
City of Calabasas
Michael McConville, Deputy City Manager
(818) 224-1664
mmcconville@cityofcalabasas.com
CDBG & PLHA Grant Administration & Implementation
Michael Baker administers the City’s annual CDBG and PLHA grants received through
the LACDA and assists with the implementation of their CDBG-funded Housing
Rehabilitation program, CDBG-funded Asbestos and Lead-Based Paint Testing and
Abatement program, and PLHA-funded Rental Assistance Program.
City of Hawaiian Gardens
Linda Hollinsworth, Finance Director/Treasurer
(562) 420-2641 ext. 236
lindah@hgcity.org
CDBG & PLHA Grant Administration & Implementation, and Labor Compliance
Monitoring
Michael Baker administers the City’s annual CDBG and PLHA grants received through
the LACDA and assists with the implementation and labor standards compliance
monitoring of the City’s multiple CDBG-funded Street Improvements projects, as well
as administration of CDBG-funded Neighborhood Clean-Up program and PLHA-
funded Emergency Shelter Bed program.
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City of Lawndale
Raylette Felton, Acting City Manager
(310) 973-3200
rfelton@lawndale.ca.gov
CDBG Grant Administration & Implementation and Labor Compliance Monitoring
Michael Baker administers the City’s annual CDBG grants received through the LACDA
and assists with the implementation of their public works and public service projects,
including administration and labor standards compliance monitoring of two CDBG-
funded Street Improvements projects, as well as administration of the City’s CDBG-
funded Senior Activities program.
City of Lomita
Adrian Fernandez, Community & Economic Development Director
(310) 325-7110 x 122
a.fernandez@lomitacity.com
CDBG and PLHA Grant Administration, Program Implementation, and Labor
Compliance Monitoring
Michael Baker administers the City’s annual CDBG and PLHA grants received through
the LACDA and assists with the implementation of their public service and public
works projects, including CDBG-funded Residential Rehabilitation program, CDBG-
funded Job Creation & Business Incentive Loan program, CDBG-funded City Hall ADA
Retrofit project including labor standards compliance monitoring, CDBG-funded
Lifeline program, PLHA-funded Lomita Manor Operating Subsidy, as well previously
administering their CDBG-CV Small Business Assistance Grant program. Michael
Baker also performs subrecipient monitoring for CDBG-funded public service
programs.
City of Rolling Hills Estates
Jeannie Naughton, AICP
Director of Community Development & Public Works
(310) 377-1577 ext. 115
jeannien@rollinghillsestates.gov
CDBG Grant Administration & Implementation and Labor Compliance Monitoring
Michael Baker administers the City’s annual CDBG grant received through the LACDA
and assists with the implementation and labor standards compliance monitoring of
CDBG-funded ADA Access Ramp & Sidewalk Improvements projects, as well
previously administering their CDBG-CV Senior Activities program.
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Proposal for CDBG and Labor Compliance 11 MBAKERINTL.COM
City of Signal Hill
Alison Dobay, Acting Parks, Recreation & Library Services Deputy Director
(562) 989-7331
adobay@cityofsignalhill.org
CDBG Grant Administration & Implementation and Labor Compliance Monitoring
Michael Baker administers the City’s annual CDBG grant received through the LACDA
and performs labor standards compliance monitoring for the City’s CDBG-funded
public works projects, as well previously administering their CDBG-CV Family Food
Distribution and Senior Food Distribution programs.
City of Westlake Village
Kristen Asp, AICP, Planning Director
(818) 706-1613
kristen@wlv.org
CDBG Grant Administration & Implementation
Michael Baker performs all tasks associated with the implementation of the City’s
CDBG-funded Residential Rehabilitation program and CDBG-funded Asbestos and
Lead-Based Paint Testing and Abatement program, as well previously administering
their CDBG-CV Small Business Grant program.
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Proposal for CDBG and Labor Compliance 12 MBAKERINTL.COM
QUALITY CONTROL PLAN
Michael Baker proposes providing all services required for the successful administration and implementation of
the City’s CDBG programs at costs that fall within the activity delivery fees allowed by the LACDA for such services.
Our customer service is evident from the outset of each assignment, as we typically attempt to schedule our initial
meeting with all pertinent City staff. Another key feature of our commitment to customer service is the
development and maintenance of effective ongoing communication with all participants throughout the year. Our
staff members can be reached by cellular phone or at our 1-800 number, and all messages will be returned within
a 24-hour period, excluding weekends and holidays. Our project manager will provide City staff with monthly
reports on the status of all CDBG-program activities.
As another standard operating procedure, the eligibility of all proposed public improvements would have to be
verified prior to being approved for funding. The plans for any changes would have to be reviewed and approved
by the City’s Public Works Department as soon as the changes are identified and verified by Michael Baker staff.
This approach will ensure that the construction work is being done in accordance with all applicable City codes,
standards, and ordinances and with the plans and specifications for the project.
Michael Baker has developed a HUD Compliance Interview Tool. Periodic job site visits and employee interviews
are an integral part of labor compliance monitoring and are used to verify payroll information and prevailing wage
compliance. Interviews are conducted to document observations of the work being performed and obtain
information directly from workers regarding hours worked, classifications performed, and wages received.
Interviews will be conducted periodically and individually throughout the course of construction and will include
a representative sample of workers and job classifications from both prime contractors and subcontractors to
allow for a reasonable assessment of prevailing wage compliance and in accordance with HUD guidance and
industry best practices to encourage both open communication and confidentiality. Our staff will review progress
payment requests prior to submitting a request for the disbursement of a progress payment to a contractor. We
will inspect the work to ensure it has been completed in accordance with the scope of work in the construction
contract and to the satisfaction of the City’s Public Works Department. Any corrective work that needs to be
performed before a progress payment can be released will be clearly identified on a punch list of remedial actions.
In adhering to this management approach, and with our staff already in place and conducting these services,
Michael Baker will continue to perform construction administration in a manner that minimizes the demands
placed on City staff. In addition, Michael Baker staff will make certain that all required CDBG reports are properly
prepared and submitted to the LACDA prior to the reports’ due dates to ensure compliance and timeliness.
Based on our long-term involvement in administering housing and community programs, particularly for the City
of Rancho Palos Verdes with whom we have an established long-term relationship, we have developed a thorough
understanding of the program requirements of the funding agencies involved and have established sound
practices and standard procedures to maintain a high level of accuracy and productivity. We have developed
excellent working relationships with the respective funding agencies, including the California Department of
Housing and Community Development (HCD), HUD, and the LACDA. Our staff regularly attends workshops and
training sessions sponsored by these agencies in order to remain current with the agencies’ changing regulations
and procedures.
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Proposal for CDBG and Labor Compliance 13 MBAKERINTL.COM
ACCEPTANCE OF CONDITIONS
Michael Baker accepts all conditions listed in the Request for Qualifications and acknowledges receipt of the two
Addendums, of which the signed Addendums are attached. We appreciate the opportunity to preview the Sample
Professional Services Agreement that will be utilized by the City of Rancho Palos Verdes for this project. Michael
Baker has contracted on thousands of projects over our 85-year history and is confident in our ability to come to
mutually acceptable terms with all our clientele, including the City of Rancho Palos Verdes with whom we have
contracted for these services many times in the past.
Proposed Exceptions to Terms
Section No. Suggested Rewording Reason for Submitting
Exception
Impact
Section 1.1
Scope of
Services
In compliance with all terms and conditions
of this Agreement, the Consultant shall…it
shall follow the highest professional
standards in performing the work and
services required hereunder and that all
materials will be both of good quality as
well as fit for the purpose prepared in
accordance of such standards
intended…recognized by one or more first
class firms…
Phrases like “highest
professional standards” and
“first-class firms” create
subjective, potentially
unmeasurable performance
obligations.; Revisions aim to
align the standard of care with
industry‑accepted norms (e.g.,
“generally accepted
professional standards”)
No known impact to
City. Provides a
reasonable
expectation of the
professional.
Section 3.1
Time of
Essence
Time is of the essence in the performance
of this Agreement, subject, however to the
exercise of the Standard of Care required
for performance of the services.
Most project delays are caused
by circumstances outside of the
professional's control. When
delays occur, the professional is
still required to follow the
professional standard of care in
completion of the work, and it
would serve neither party well
for the professional to try to
speed up services to make up
for lost time
No known impact to
the City. The added
language elevates
the expectation that
the provider must
deliver on time and
in accordance with
the professional
standard of care.
Section 5.3.
Indemnification
π 1 & 2
To the full extent permitted by law,
Consultant agrees to indemnify, defend
and hold harmless the City, its officers,
employees and agents (“Indemnified
Parties”) against, and will hold and save
them and each of them harmless from, any
and all actions, either judicial,
administrative, arbitration or regulatory
claims, damages to persons or property,
losses, costs,penalties, obligations, errors,
omissions or liabilities whether actual or
threatened (herein “claims or liabilities”)…
to perform any material term, provision,
covenant or condition of this Agreement,
and in connection therewith::
We understand our
responsibility to indemnify our
client against any mistakes we
make but need to ensure that
any duty to indemnify can be
insured under professional
liability insurance. Professional
Liability Insurance covers
negligent based
indemnification.
No known impact to
City. Provides a
reasonable
expectation of the
professional.
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PAGE 1 OF 2
June 02, 2026
ADDENDUM NO. 1
to the
CDBG Admin Svcs and Labor Compliance
This Addendum forms a part of the Bid Documents for the Sidewalk Management Program and
modifies the original Bid Documents.
Each bidder shall be responsible for ascertaining, prior to submitting a bid, that it has received all
issued Addenda and shall ACKNOWLEDGE RECEIPT OF THIS ADDENDUM ON THE
PROPOSER’S CERTIFICATION, attached. A proposer’s failure to address the requirements of
this addendum may result in that bid being rejected.
The bidder shall execute the Certification at the end of this addendum and attach the
certification to the proposal.
Item 1 Question:
Under Section V1(3)(d) is the following statement: “A registered Professional Engineer must
be the Project Manager.” I want to clarify if this is an accurate statement.
Answer:
The Project Manager does not have to be a registered Professional Engineer since the
contract does not require any engineering.
End of Addendum No. 1
Any questions regarding this Addendum should be directed to Diego Ascencio, at
dascencio@rpvca.gov or (310) 544-5213.
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PAGE 2 OF 2
PROPOSER'S CERTIFICATION
I acknowledge receipt of the foregoing Addendum No. 1 and accept all conditions
contained therein.
___________________________
Proposers Signature
___________________________ ___________________
Please sign above and include this signed addendum (without attachments) in
the proposal package. Failure to do so may result in that bid being rejected.
Micheal Neal 06/16/2026
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PAGE 1 OF 4
June 11, 2026
ADDENDUM NO. 2
to the
CDBG Admin Svcs and Labor Compliance
This Addendum forms a part of the Bid Documents for the Sidewalk Management Program and
modifies the original Bid Documents.
Each bidder shall be responsible for ascertaining, prior to submitting a bid, that it has received all
issued Addenda and shall ACKNOWLEDGE RECEIPT OF THIS ADDENDUM ON THE
PROPOSER’S CERTIFICATION, attached. A proposer’s failure to address the requirements of
this addendum may result in that bid being rejected.
The bidder shall execute the Certification at the end of this addendum and attach the
certification to the proposal.
Item 1 Question:
In the RFQ, Page 7, Section VI(3)(a)Cover Letter, you are requesting the names and
contact information for all officers. Due to the size of our firm, the document I have with that
information is 13 pages long but we are only allowed 1 page for the cover letter. Would you
like me to add that as an appendix to our proposal instead, or will the City waive that
requirement?
Answer:
The City does not require a full list of all company officers, and no appendix is necessary for
this item. Please provide the names and contact information for the officers or authorized
representatives who will be associated with this project/task and proposal.
Item 2 Question:
Are there an immediate tasks that the City will need completed upon contract award (i.e.,
time sensitive tasks)?
Answer:
Yes, there may be time-sensitive tasks immediately after award, but the exact tasks may
depend on City needs at that time. One known example is assistance with the LACDA
Cooperation Agreement resolution for FY 2027-28 through FY 2029-30.
Item 3 Question:
Does the City receive any program income? If yes, how much on average per year?
Answer:
The City’s current CDBG balance is approximately $517,392, and the estimated FY 2026-27
CDBG allocation is $141,808; however, these amounts are separate from program income.
The City’s current CDBG-funded project has a construction contract amount of $172,366.
Item 4 Question:
Does the RFP include the preparation of Environmental Reviews and BABA monitoring?
Answer:
Yes. The RFQ includes assistance with CDBG-related compliance tasks, which may include
preparation or support for environmental reviews and BABA monitoring, as applicable to the
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PAGE 2 OF 4
specific project, funding source, and regulatory requirements. The exact level of support
needed will be determined on a task-by-task basis.
Item 5 Question:
Is the City requiring the use of a labor compliance monitoring system (i.e., LCP Tracker,
etc.) to be utilized under this contract or will the construction contractors be allowed to mail
in their CPRs to the awarded firm?
Answer:
The City is not requiring the use of a specific labor compliance monitoring system, such as
LCP Tracker, under this contract. The selected consultant may utilize its preferred labor
compliance tracking and certified payroll review process, subject to City approval and
compliance with all applicable requirements.
Item 6 Question:
The evaluation and selection process does not appear to account for pricing as an
evaluation criteria. Would the City consider adding pricing as an evaluation criteria?
Typically under 2 CFR 200, procuring for engineering and architectural services are the only
services that are allowed to not factor in pricing.
Answer:
The City does not intend to revise the qualifications-based evaluation criteria at this time.
Item 7 Question:
Section VI of the RFP did not indicate a subsection for the proposer's overall bid cost.
Where would the City like the proposers to include their bid cost? Does the City want the
cost for the three-year contract period or for one-year's cost?
Answer:
The City is not requesting a lump-sum bid for the full three-year contract period as part of
the proposal. This contract is anticipated to be administered on an as-needed/task-order
basis, with specific scopes and costs to be authorized by the City as individual tasks are
assigned. The final contract will include a not-to-exceed amount, but actual work will be
performed only as authorized by the City.
Item 8 Question:
The RFP stated that the City accumulates CDBG funds over multiple years to allocate to
one larger project. What is the average budget and duration for a typical CDBG project?
Does the City leverage CDBG dollars with other funds?
Answer:
CDBG project budgets and durations vary depending on the scope of work, available
accumulated CDBG funding, and the project selected by the City. As a recent example, the
City’s most recent CDBG-funded construction project had an awarded construction bid
amount of $172,366 and a construction contract duration of 80 working days.
The City may leverage CDBG funds with other available funding sources when necessary or
appropriate; however, this is determined on a project-by-project basis. Proposers should not
assume a fixed leveraging amount or percentage.
Item 9 Question:
It seems the City allocates it funds toward ADA Improvements (i.e., Sidewalks). Does the
City anticipate allocating future CDBG dollars towards other CDBG activities (i.e., housing
rehab, economic development etc.)?
Answer:
The City currently anticipates continuing to allocate CDBG funds primarily toward ADA
accessibility improvements and similar eligible public improvement projects in the near
future. However, future CDBG activities may vary depending on City priorities, community
needs, funding availability, and program eligibility requirements.
Item 9 Question:
Does the City have any open projects that the awarded contractor would be required to
inherit?
Answer:
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PAGE 3 OF 4
No. The City does not anticipate that the awarded contractor will be required to inherit any
open projects at this time. The City’s current ongoing project is anticipated to be completed
prior to the start of the new contract.
Item 10 Question:
Does the City have any current HUD/LACDA monitoring findings or Single Audit Findings?
Answer:
The City is not currently aware of any open HUD/LACDA monitoring findings or Single Audit
findings related to its CDBG program.
Item 11 Question:
Is work allowed to be performed remotely with the exception of attendance at Pre-Bid/Pre-
Construction meetings, employee interviews and as otherwise required by the City?
Answer:
The work is allowed to be performed remotely. However, there may be rare occasions
where in-person attendance is mandatory for pre-bid meetings, pre-construction meetings,
employee interviews, site visits, or as otherwise requested by the City in special
circumstances. However, recent related work has been performed entirely remotely.
Item 12 Question:
Who is the incumbent firm currently providing these services?
Answer:
Michael Baker International is the incumbent firm currently providing these services to the
City.
Item 13 Question:
Who is the incumbent firm currently providing these services?
Answer:
See Item 12.
Item 14 Question:
Can the City please confirm what is the budget for these services?
Answer:
The City has not established a fixed annual budget for these services. This contract is
anticipated to be administered on an as-needed/task-order basis, and the amount of work
will depend on the City’s needs, assigned tasks, available funding, and City authorization.
As a general reference, grant administration costs are typically anticipated to be less than
10% of the applicable grant budget, but actual costs will depend on the specific tasks
assigned.
Item 15 Question:
Can the City please provide a list of projects and the estimated construction cost for the
projects that will require these services.
Answer:
The City anticipates delivering the following projects at the relative estimated construction
costs (not including professional services for engineering, design and construction
inspection) through Fiscal Year (July 1st thru June 30th) 2030-31:
FY 26-27: Sidewalk Management Program - $250,000
FY 27-28: Curb Ramp Improvements Program - $100,000
FY 28-29: Curb Ramp Improvements Program - $100,000
FY 29-30: Curb Ramp Improvements Program - $100,000
FY 30-31: Curb Ramp Improvements Program - $100,000
End of Addendum No. 2
Any questions regarding this Addendum should be directed to Diego Ascencio, at
dascencio@rpvca.gov or (310) 544-5213.
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PROPOSER'S CERTIFICATION
I acknowledge receipt of the foregoing Addendum No. 2 and accept all conditions
contained therein.
___________________________
Proposers Signature
___________________________ ____________________
By Date
Please sign above and include this signed addendum (without attachments) in
the proposal package. Failure to do so may result in that bid being rejected.
Micheal Neal 06/16/2026
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City of Rancho Palos Verdes
Request for Qualifications
Community Development Block Grant (CDBG)
Administrative Services and Labor Compliance
Public Works Department
Attention: Diego Ascencio, Assistant Engineer
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
Phone: 310-544-5213 | Email: dascencio@rpvca.gov
RFQ Release Date: 05/29/2026
Request for Clarification Deadline: 06/05/2026
RFQ Submittal Deadline: 06/12/2026
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City of Rancho Palos Verdes
RFP- CDBG Administrative Services and Labor Compliance
05/29/2026
Community Development Block Grant (CDBG) Administrative
Services and Labor Compliance
The City of Rancho Palos Verdes is requesting proposals from qualified consulting firms
to provide administrative services and labor compliance the City’s CDBG Program.
All correspondence and questions regarding this RFQ should be submitted through
planet bids. To be considered for this project, submit an electronic copy of the proposal
to Planet Bids by 4:30PM, on 06/12/2026.
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City of Rancho Palos Verdes
RFP- CDBG Administrative Services and Labor Compliance
05/29/2026
TABLE OF CONTENTS
I. Introduction Page 4
II. Project Objective Page 4
III. Project Description and Background Page 5
IV. Scope of Services Page 5
V. Preliminary Project Schedule Page 6
VI. Necessary Qualifications and Submittal
Requirements Page 7
VII. Submission of Proposal Page 9
VIII. Evaluation and Selection Process Page 9
IX. Attachments
Attachment A – Sample Professional Services Agreement
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City of Rancho Palos Verdes
RFP- CDBG Administrative Services and Labor Compliance
05/29/2026
I. INTRODUCTION
The City of Rancho Palos Verdes (City) is a scenic, upscale, residential coastal
community, with a population of approximately 42,000, located on the Palos Verdes
Peninsula of southwestern Los Angeles County.
The City is a contract city, meaning that some services are provided by contract with
agencies (both public and private) and some services are delivered by the City’s own
employees.
City Government: Rancho Palos Verdes is a General Law City and has operated under
the Council-Manager form of government since its incorporation in 1973. Policy-making
and legislative authority are vested in the governing City Council, which consists of five
Council Members, including the Mayor and Mayor Pro-Tem. The City is fiscally sound and
functions on an annual budget cycle.
The purpose of this document is to provide proposers with the information needed to
submit a proposal for review by the City and, if selected, enter into a Professional Service
Agreement with the City. Enclosed is a blank Professional Services Agreement form for
proposers’ review.
II. PROJECT DESCRIPTION AND BACKGROUND
Through the Community Development Block Grant (CDBG) program, the U.S.
Department of Housing and Urban Development (HUD) allocates federal funding to
support community development initiatives that primarily benefit individuals of low and
moderate income, and/or assist in the mitigation of blight in underserved areas. The
program aims to advance housing, economic, and community development opportunities.
The Los Angeles County Development Authority (LACDA) is responsible for the
administration of the CDBG program at the County level. The City has actively
participated in this program since 1986.
The City’s annual allocation of the CDBG funds is determined by a formula that accounts
for several demographic and housing-related factors, including poverty rates, total
population, housing overcrowding, age of housing stock, population growth, and the
number of participating municipalities within Los Angeles County. Based on these criteria,
the City typically receives an annual CDBG allocation of approximately $150,000. The
City has commonly accumulated funds over multiple years to implement one larger
project rather than a few smaller ones, which is less efficient.
The City has typically allocated CDBG funds for the construction of Americans with
Disabilities Act (ADA) compliant curb ramps. For the Fiscal Year 2025 -26 funding cycle,
staff proposed reconstructing significantly defective sidewalks utilizing the CDBG Fund,
instead of the Capital Improvement Fund (CIF). The City Council affirmed this proposal
as part of the preliminary FY 2025-26 Capital Improvements Project (CIP) Budget. This
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City of Rancho Palos Verdes
RFP- CDBG Administrative Services and Labor Compliance
05/29/2026
shift reflects the urgent need to address deteriorated pedestrian infrastructure and current
budget constraints that limit the City’s ability to fund such improvements through the CIF
alone. The proposed use aligns with prior City Council directives and is an eligible use of
CDBG funds because it will help eliminate accessibility barriers, thereby enhancing public
safety and mobility for all residents.
III. PURPOSE AND NEED FOR PROFESSIONAL SERVICES
The City is requesting proposals from qualified consulting firms to provide comprehensive
technical assistance to support the administration and implementation of the City’s CDBG
program in compliance with federal, state, and local requirements. Key tasks include
preparing and amending annual agreements, coordinating with County agencies,
preparing required reports and audits, overseeing financial and labor compliance such as
Davis-Bacon and HUD Section-3 monitoring, reviewing project specifications, and
representing the City in all CDBG-related matters with the LACDA and related agencies.
IV. SCOPE OF SERVICES
A. Provide technical assistance for the administration and implementation of the
City's Community Development Block Grant( CDBG) programs and projects.
B. Prepare online " Agreements to Implement" annual CDBG programs and projects
with the Los Angeles County Development Authority (LACDA), including project
descriptions and budgets.
C. Prepare and process amendments to the " Agreements to Implement" for ongoing
programs and projects.
D. Coordinate with City staff to gather all necessary documentation for LACDA
program monitoring and for audit preparation.
E. Prepare LACDA and U. S. Department of Housing and Urban Development (HUD)
reports and documents.
F. Provide CDBG financial management assistance.
G. Provide Davis-Bacon Act (prevailing wages) and HUD Section 3 monitoring for
construction projects.
H. Act as the City' s liaison and representative to the LA CDA.
I. Ensure compliance with all applicable federal, State, and local laws , rules,
regulations, and policies.
J. Review project specifications to ensure all County required provisions are
included.
K. Attend pre- bid conferences, bid openings, and other meetings when required for
the performance of the Services herein.
L. Conduct employee interviews as required.
M. Check Certified Payroll as required.
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City of Rancho Palos Verdes
RFP- CDBG Administrative Services and Labor Compliance
05/29/2026
Consultant shall complete other tasks deemed necessary for the accomplishment of a
complete and comprehensive outcome as described in the project purpose. Consultant
shall expand on the above-noted tasks, where appropriate, and provide suggestions
which might lead to efficiencies and enhance the results or usefulness of the work.
Deliverables
As part of the Services, Consultant will prepare and deliver the following tangible work
products to the City:
1. CDBG program administration documents, including Agreements to Implement,
amendments, project descriptions, budgets, reports, and related LACDA/HUD
documentation.
2. CDBG financial and compliance records, including reimbursement support,
financial tracking, audit/monitoring documentation, and records needed to
demonstrate compliance with applicable funding requirements.
3. Labor compliance documentation for CDBG-funded construction projects,
including Davis-Bacon/prevailing wage monitoring, Section 3 documentation,
certified payroll review, employee interviews, and related contractor compliance
records.
4. Any other CDBG-related documents, correspondence, forms, records, or
supporting materials associated with the City’s CDBG programs or projects.
Because this scope is primarily administrative and compliance-based, and does not
involve direct design or construction work, the tangible work product may vary by project.
V. PRELIMINARY PROJECT SCHEDULE
A. RFQ Schedule
The following is the anticipated schedule for the RFQ process:
Request for Qualifications available 05/29/2026
Request for Clarification due 06/05/2026
Proposals due 06/12/2026
Anticipated Notice of Award Late June / Early July 2026
B. Anticipated Project Schedule
Continuous support for the duration of the contract.
The ideal Consultant candidate will have available resources and personnel, either
in-house or under subcontract, to ensure the completion of the Scope of Services at
the earliest possible time.
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City of Rancho Palos Verdes
RFP- CDBG Administrative Services and Labor Compliance
05/29/2026
The City may further refine the scope, tasks, and sub -tasks with the selected proposer,
which may result in modifications to the schedule. The final proposal shall reflect any such
modifications agreed to by the City, and the Professional Services Agreement will reflect
the agreed-upon schedule.
VI. NECESSARY QUALIFICATIONS AND SUBMITTAL REQUIREMENTS
1. Only one proposal per firm will be considered.
2. The submittal should be typed and as brief as possible while adequately
describing the qualifications of the firm. The final submittal shall be sent as a
PDF via Planet Bids.
3. The proposing firm shall submit the following information with the package,
including the same information for subcontractors, in the following format:
a) Cover Letter: Provide the name, address, and phone number of the firm; the
present staff (size, classification, credentials); the primary contact’s name,
phone number, and email address; any qualifying statements or comments
regarding the proposal; and identification of any sub-consultants and their
responsibilities. Identify the firm’s type of organization (individual, partnership,
corporation), including names and contact information for all officers, and
proof that the organization is currently in good standing. The signed letter
should also include a paragraph stating that the firm is unaware of any conflict
of interest in performing the proposed work. (No more than one page)
b) Approach to Scope of Services: Re-state the Scope of Services with any
additions, expansions, clarifications, or modifications that the firm proposes in
order to provide the services and produce the deliverables contained in this
RFQ. Describe how completing the Scope of Services will be approached and
any cost-saving or value-adding strategies or innovations the firm will bring to
the project. (No more than one page)
c) Organization and Staffing: Identify the person who will be the Project
Manager and primary contact person responsible for the overall delivery of
the project. Provide an organizational chart of the project team that clearly
delineates communication and reporting relationships among the project staff
and among the sub-consultants involved in the project. Identify key personnel
to perform work in the various tasks and include major areas of subcontracted
work. Indicate the expected contributions of each staff member in time as a
percentage of the total effort.
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RFP- CDBG Administrative Services and Labor Compliance
05/29/2026
d) Staff Qualifications and Experience: Describe qualifications of the assigned
staff and sub-contractors including relevant technical experience. Staff
assigned to complete the Scope of Services must have p revious experience
in providing the necessary services as described under the Scope of
Services. A registered Professional Engineer must be the Project Manager.
Description of Consultant’s experience should include:
• Prior Experience: Demonstrate that the firm has significant experience
providing services similar to those described under the Scope of Services.
(No more than two pages)
• Staff Qualifications: Provide resumes for the Project Manager and any
other key staff members to be assigned to contribute to the Scope of
Services, with an emphasis on similar services which they provided to
other agencies. (No more than three pages)
• Reference Projects: Include projects with similar scope of services
performed by the project team within the past three years and indicate the
specific responsibilities of each team member on the reference project.
Provide contact information for each client. (No more than three pages)
e) Quality Control Plan: Describe the quality control procedures and associated
staff responsibilities which will ensure that the deliverables will meet the City’s
needs. (No more than one page)
f) Acceptance of Conditions: State the offering firm’s acceptance of all
conditions listed in the Request for Qualifications (RFQ) document and
Sample Professional Services Agreement (Attachment A). Any exceptions or
suggested changes to the RFQ or Professional Services Agreement (PSA),
including the suggested change, the reasons therefore and the impact it may
have on cost or other considerations on the firm’s behalf must be stated in the
proposal. Unless specifically noted by the firm, the City will rely on the
proposal being in compliance with all aspects of the RFQ and in agreement
with all provisions of the PSA. (No more than one page)
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City of Rancho Palos Verdes
RFP- CDBG Administrative Services and Labor Compliance
05/29/2026
VII. SUBMISSION OF PROPOSAL
A. Requests for Clarification
Requests for clarification of the information contained herein shall be submitted
through planet bids prior to 4:30 pm on 06/05/2026. Responses to any
clarification question will be provided to each firm from which proposals have
been requested.
VIII. EVALUATIONS AND SELECTION PROCESS
1. Proposals Will be Evaluated Based on the Following Criteria:
a) Approach to Scope of Services (25%)
• Understanding of the Scope of Services as demonstrated by the
thoroughness of the proposal, introduction of cost-saving or value-adding
strategies or innovations (including those applying to overall project
schedule), and an overall approach most likely to result in the desired
outcome for the City.
b) Staff Qualifications and Experience (40%)
• Relevance of experience of the proposing firm (to provide support
resources to the project team)
• Relevance of experience and strength of qualifications of the Project
Manager
• Relevance of experience and strength of qualifications of the key
personnel performing the work
• Relevance of referenced projects and client review of performance during
those projects
c) Organization and Staffing (20%)
• Assignment of appropriate staff in the right numbers to perform the Scope
of Services
• Appropriate communication and reporting relationships to meet the City’s
needs
d) Quality Control (15%)
• Adequate immediate supervision and review of staff performing the work
as well as appropriate independent peer review of the work by qualified
technical staff not otherwise involved in the project.
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City of Rancho Palos Verdes
RFP- CDBG Administrative Services and Labor Compliance
05/29/2026
2. Selection Process
An evaluation panel will review all proposals submitted and select the top
proposals. The panel will select the proposal, if any, which best fulfills the City’s.
requirements. The City may then further refine the scope and schedule with that
firm and request a fixed cost fee proposal. The City will negotiate the fee with that
firm. The City reserves the right to negotiate special requirements and proposed
service levels using the selected proposal as a basis. If the City is unable to
negotiate an agreeable fee for services with top firm, the City will negotiate with
the next firm chosen among the top firms.
3. Award Notification
The City will notify all proposers in writing of the outcome of the selection process
and intent to award. This RFQ does not commit the City to award an agreement,
nor pay any costs incurred in the preparation and submission of the proposal in
anticipation of an agreement. The City reserves the right to reject any or all
proposals, or any part thereof, to waive any formalities or informalities, and to
award the agreement to the proposer deemed to be in the best interest of the City
and the Department.
4. Award of Agreement
The selected firm shall be required to enter into a written agreement (see sample
City agreement in Attachment A with the City, in a form approved by the City
Attorney, to perform the Scope of Services. This RFQ and the proposal, or any
part thereof, may be incorporated into and made a part of the final agreement;
however, the City reserves the right to further negotiate the terms and conditions
of the agreement with the selected consultant. The agreement will, in any event,
include a maximum "fixed cost" to the City.
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