CC SR 20260616 G - On Call Employee Recruitment
CITY COUNCIL MEETING DATE: 06/16/2026
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consider a Professional Services Agreement with Mosaic Public Partners for on-call
managerial and executive-level recruitment services.
RECOMMENDED COUNCIL ACTION:
1) Approve a Professional Services Agreement (PSA) with Mosaic Public Partners
(Mosaic) in an amount not-to-exceed $55,000 for on-call recruitment searches for
up to two managerial or executive-level positions for a two-year term; and,
2) Authorize the Mayor to execute the PSA, in a form approved by the City Attorney.
FISCAL IMPACT: Per the PSA, the first recruitment search is priced at $30,000, and
the second search for $25,000, for a combined not-to-exceed total of
$55,000. Sufficient funds are budgeted in the Fiscal Year (FY) 2025-
26 Operating Budget. VR
Amount Budgeted: $55,000
Additional Appropriation: N/A
Account Number(s): 101-400-1450-5117 ($46,000)
(City Administration - Human Resources – Recruitment Activities)
101-400-1450-5101 ($9,000)
(City Administration - Human Resources – Professional/Technical
Services) VR
ORIGINATED BY: Vanessa Godinez, Human Resources and Risk Manager VG
REVIEWED BY: Catherine Jun, Deputy City Manager CJ
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. PSA with Mosaic Public Partners (page A-1)
B. Mosaic Public Partners Proposal (page B-1)
BACKGROUND:
Mosaic is a California-based executive search firm founded in January 2022 by Bryan
Noblett and Gregory Nelson, two former public sector executives with extensive
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CITYOF RANCHO PALOS VERDES
managerial and leadership experience. Mosaic has conducted over 365 executive
searches nationally and is currently operating in 11 states.
In FY 2023-24, the City engaged Mosaic to conduct managerial or executive-level
recruitments for two key positions: the Director of Finance and the Deputy City Manager.
Both recruitments were successfully completed, resulting in placements that have
contributed to the City's leadership team.
Since that engagement concluded, Staff reached out to Mosaic to request a proposal,
allowing the firm to provide on-call services for up to two managerial or executive
recruitment searches, should the need arise in the future. Having such an agreement in
place avoids delays in the recruitment process and ensures continuity with a firm that has
a demonstrated track record of success with the City.
Procurement Authority
Pursuant to Rancho Palos Verdes Municipal Code (RPVMC) § 2.44.070(A), the
procurement of executive recruitment services is exempt from the formal competitive
solicitation procedures otherwise required under RPVMC § 2.44.050. Executive
recruitment search services fall within the category of specific professional services that
require specialized expertise. Accordingly, based on its prior successful recruitments on
behalf of the City, and its familiarity with the City's organizational culture and hiring needs,
Staff determined that Mosaic is well-qualified to perform the requested searches, on an
on-call basis if the needs arises.
DISCUSSION:
Mosaic employs a client-focused, customized search methodology organized around
three phases: kickoff, outreach, and selection. Key elements of their approach include:
• Stakeholder engagement to develop a candidate profile tailored to the City's
culture and needs
• A multi-channel outreach strategy including targeted advertising, social media
campaigns, direct and indirect candidate outreach, and research-based recruiting
• Candidate screening, including videoconference interviews, internet and news
research, and background and reference checks on finalists
• Facilitation of an on-site interview process, offer negotiation on the City's behalf,
and closeout communications with all candidates
• Use of a client portal that provides visibility into all phases of the search
Mosaic offers an industry-standard one-year guarantee: if the selected candidate
voluntarily resigns or is dismissed for cause within one year of appointment, Mosaic will
conduct a replacement search at no additional cost (excluding reimbursable expenses).
The typical duration of a full search is 16-21 weeks, which includes 30 days needed for a
candidate to provide notice to his/her current employer, prior to onboarding with the City.
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Mosaic's proposal provides a flat fee of $30,000 for the first search and a reduced flat fee
of $25,000 for a subsequent second search (Attachment B). These fees are all-inclusive
of professional services and consultant expenses such as graphic design, a single round
of advertising, consultant travel, administrative support, printing, postage, technology,
and background checks on the selected candidate. The fees are invoiced in four
milestone-based installments as follows:
Milestone Search 1 Search 2
Total Flat Fee $30,000 $25,000
The fees are valid for the duration of the PSA term, which is for up to two (2) years from
the date of execution, and will only be paid if such recruitment services are needed.
CONCLUSION:
Staff recommend that the City Council approve a PSA with Mosaic (Attachment A) for up
to two managerial or executive-level recruitment searches on an on-call basis, for a
combined not-to-exceed total of $55,000 for a two-year term.
ALTERNATIVES:
In addition to Staff’s Recommendations, the following alternative actions are available for
the City Council’s consideration:
1) Do not approve the PSA, and direct Staff to re-solicit proposals or utilize in-house
Human Resources services, if and when the need arises.
2) Take other action, as deemed appropriate.
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PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE
CITY OF RANCHO PALOS VERDES AND
MOSAIC PUBLIC PARTNERS
THIS PROFESSIONAL SERVICES AGREEMENT (herein “Agreement”) is made and
entered into this 16th day of June, 2026, by and between the CITY OF RANCHO PALOS
VERDES, a California municipal corporation (“City”) and MOSAIC PUBLIC PARTNERS, a
California corporation (herein “Consultant”) for on-call executive level recruitment services. City
and Consultant may be referred to, individually or collectively, as “Party” or “Parties.”
NOW, THEREFORE, the parties hereto agree as follows:
1. SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all of the terms and conditions of
this Agreement, the Consultant shall perform the work or services set forth in the “Scope of
Services” attached hereto as Exhibit “A” and incorporated herein by reference. Consultant
warrants that it has the experience and ability to perform all work and services required hereunder
and that it shall diligently perform such work and services in a professional and satisfactory
manner.
1.2 Compliance With Law. All work and services rendered hereunder shall
be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the
City and any Federal, State or local governmental agency of competent jurisdiction.
1.3 California Labor Law. If the Scope of Services includes any “public
work” or “maintenance work,” as those terms are defined in California Labor Code section 1720
et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total
compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply
with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other
applicable laws.
1.4 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its
sole cost and expense such licenses, permits, and approvals as may be required by law for the
performance of the services required by the Agreement.
2. COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Consultant shall be compensated in accordance with the “Schedule of Compensation” attached
hereto as Exhibit “B” and incorporated herein by this reference, but not exceeding the maximum
contract amount of $55,000 (Fifty-five thousand dollars) (“Contract Sum”).
2.2 Invoices. Each month Consultant shall furnish to City an original invoice
for all work performed and expenses incurred during the preceding month in a form approved by
City’s Director of Finance. By submitting an invoice for payment under this Agreement,
Consultant is certifying compliance with all provisions of the Agreement. The invoice shall contain
all information specified in Exhibit “B” and shall detail charges for all necessary and actual
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expenses by the following categories: labor (by sub-category), travel, materials, equipment,
supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such
categories. Consultant shall not invoice City for any duplicate services performed by more than
one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty
five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant
acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that
payment will occur within this time period. In the event any charges or expenses are disputed by
City, the original invoice shall be returned by City to Consultant for correction and resubmission.
Review and payment by the City of any invoice provided by the Consultant shall not constitute a
waiver of any rights or remedies provided herein or any applicable law.
2.3 Additional Services. City shall have the right at any time during the
performance of the services, without invalidating this Agreement, to order extra work beyond that
specified in the Scope of Services or make changes by altering, adding to or deducting from said
work. No such extra work may be undertaken unless a written order is first given by the Contract
Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the
actual cost of the extra work, and/or (ii) the time to perform this Agreement, which said
adjustments are subject to the written approval of the Consultant. Any increase in compensation
of up to ten percent (10%) of the Contract Sum but not exceeding a total contract amount of Five
Thousand Dollars ($5,000) or in the time to perform of up to ninety (90) days may be approved by
the Contract Officer. Any greater increases, taken either separately or cumulatively, must be
approved by the City Council. No claim for an increase in the Contract Sum or time for
performance shall be valid unless the procedures established in this Section are followed.
3. PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this
Agreement.
3.2 Force Majeure. The time period(s) specified in the Schedule of
Performance for performance of the services rendered pursuant to this Agreement shall be
extended because of any delays due to unforeseeable causes beyond the control and without the
fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public
enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions,
riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency,
including the City, if the Consultant shall within ten (10) days of the commencement of such delay
notify the con Officer in writing of the causes of the delay. The Contract Officer shall ascertain
the facts and the extent of delay, and extend the time for performing the services for the period of
the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The
Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement.
In no event shall Consultant be entitled to recover damages against the City for any delay in the
performance of this Agreement, however caused, Consultant’s sole remedy being extension of the
Agreement pursuant to this Section.
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3.3 Term. Unless earlier terminated in accordance with Article 7 of this
Agreement, this Agreement shall continue in full force and effect until completion of the services
but not exceeding two (2) years from the date of City’s issuance of a written notice to proceed,
except as otherwise provided in the Schedule of Performance (Exhibit “C”).
4. COORDINATION OF WORK
4.1 Representative of Consultant. Bryan Noblett, Founder and Managing
Partner is hereby designated as being the representative of Consultant authorized to act on its
behalf with respect to the work and services specified herein and make all decisions in connection
therewith. All personnel of Consultant and any authorized agents shall be under the exclusive
direction of the representative of Consultant. Consultant shall utilize only competent personnel to
perform services pursuant to this Agreement. Consultant shall make every reasonable effort to
maintain the stability and continuity of Consultant’s staff and subcontractors, and shall keep City
informed of any changes.
4.2 Contract Officer. Vanessa Godinez, Human Resources & Risk Manager
[or such person as may be designated by the City Manager] is hereby designated as being the
representative the City authorized to act in its behalf with respect to the work and services specified
herein and to make all decisions in connection therewith (“Contract Officer”).
4.3 Prohibition Against Assignment. Consultant shall not contract with any
entity to perform in whole or in part the work or services required hereunder without the express
written approval of the City. Neither this Agreement nor any interest herein may be assigned or
transferred, voluntarily or by operation of law, without the prior written approval of City. Any
such prohibited assignment or transfer shall be void.
4.4 Independent Consultant. Neither the City nor any of its employees shall
have any control over the manner, mode or means by which Consultant, its agents or employees,
perform the services required herein, except as otherwise set forth. Consultant shall perform all
services required herein as an independent contractor of City with only such obligations as are
consistent with that role. Consultant shall not at any time or in any manner represent that it or any
of its agents or employees are agents or employees of City, or that it is a member of a joint
enterprise with City.
5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages. Without limiting Consultant’s indemnification of
City, and prior to commencement of any services under this Agreement, Consultant shall obtain,
provide and maintain at its own expense during the term of this Agreement, policies of insurance
of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in
an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage. The policy must include contractual liability that has
not been amended. Any endorsement restricting standard ISO “insured contract” language will not
be accepted.
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(b) Automobile liability insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and
property damage for all activities of the Consultant arising out of or in connection with Services
to be performed under this Agreement, including coverage for any owned, hired, non-owned or
rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement.
(d) Workers’ compensation insurance. Consultant shall maintain Workers’
Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at
least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to City
as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers’ compensation. Insurance certificates and endorsements must be
approved by City’s Risk Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
(b) Duration of coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to property,
which may arise from or in connection with the performance of the Services hereunder by
Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be
endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City’s own insurance or self-insurance shall
be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain the insurance it deems necessary and any premium
paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient
to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
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(e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance or
that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned
policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in
accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the
City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the City
nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a given issue and
is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or
a waiver of any type. If the Consultant maintains higher limits than the minimums shown above,
the City requires and shall be entitled to coverage for the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for
nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each
required coverage.
(j) Additional insured status. General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall
be additional insureds under such policies. This provision shall also apply to any excess/umbrella
liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(l) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer’s limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
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(m) Pass through clause. Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section. Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review.
(n) Agency’s right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant ninety (90) days advance written notice of such change. If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and
approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
(p) Timely notice of claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant’s performance
under this Agreement, and that involve or may involve coverage under any of the required liability
policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its own
cost and expense, any additional kinds of insurance, which in its own judgment may be necessary
for its proper protection and prosecution of the work.
5.3 Indemnification. To the full extent permitted by law, Consultant agrees to
indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified
Parties”) against, and will hold and save them and each of them harmless from, any and all actions,
either judicial, administrative, arbitration or regulatory claims, damages to persons or property,
losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened
(herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising
out of or in connection with the negligent performance of the work, operations or activities
provided herein of Consultant, its officers, employees, agents, subcontractors, invitees, or any
individual or entity for which Consultant is legally liable (“indemnitors”), or arising from
Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or
indemnitors’ negligent performance of or failure to perform any term, provision, covenant or
condition of this Agreement, except claims or liabilities occurring as a result of City’s sole
negligence or willful acts or omissions. The indemnity obligation shall be binding on successors
and assigns of Consultant and shall survive termination of this Agreement.
6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records. Consultant shall keep, and require subcontractors to keep, such
ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other
documents relating to the disbursements charged to City and services performed hereunder (the
“books and records”), as shall be necessary to perform the services required by this Agreement
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and enable the Contract Officer to evaluate the performance of such services and shall keep such
records for a period of three years following completion of the services hereunder. The Contract
Officer shall have full and free access to such books and records at all times during normal business
hours of City, including the right to inspect, copy, audit and make records and transcripts from
such records.
6.2 Reports. Consultant shall periodically prepare and submit to the Contract
Officer such reports concerning the performance of the services required by this Agreement or as
the Contract Officer shall require.
6.3 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than the City without prior written
authorization from the Contract Officer.
(b) Consultant shall not, without prior written authorization from the Contract
Officer or unless requested by the City Attorney, voluntarily provide documents, declarations,
letters of support, testimony at depositions, response to interrogatories or other information
concerning the work performed under this Agreement. Response to a subpoena or court order shall
not be considered “voluntary” provided Consultant gives the City notice of such court order or
subpoena.
(c) If Consultant provides any information or work product in violation of this
Agreement, then the City shall have the right to reimbursement and indemnity from Consultant for
any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of
Consultant’s conduct.
(d) Consultant shall promptly notify the City should Consultant be served with
any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories,
request for admissions or other discovery request, court order or subpoena from any party
regarding this Agreement and the work performed thereunder. The City retains the right, but has
no obligation, to represent Consultant or be present at any deposition, hearing or similar
proceeding. Consultant agrees to cooperate fully with the City and to provide the City with the
opportunity to review any response to discovery requests provided by Consultant.
6.4 Ownership of Documents. All studies, surveys, data, notes, computer
files, reports, records, drawings, specifications, maps, designs, photographs, documents and other
materials (the “documents and materials”) prepared by Consultant in the performance of this
Agreement shall be the property of the City and shall be delivered to the City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by the City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder. Moreover,
Consultant with respect to any documents and materials that may qualify as “works made for hire”
as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for
hire” for the City.
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7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law. This Agreement shall be interpreted, construed and
governed both as to validity and to performance of the parties in accordance with the laws of the
State of California. Legal actions concerning any dispute, claim or matter arising out of or in
relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles,
State of California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in
the Central District of California, in the County of Los Angeles, State of California.
7.2 Disputes; Default. In the event that Consultant is in default under the
terms of this Agreement, the City shall not have any obligation or duty to continue compensating
Consultant for any work performed after the date of default. Instead, the City may give notice to
Consultant of the default and the reasons for the default. The notice shall include the timeframe in
which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may
be extended, if circumstances warrant. During the period of time that Consultant is in default, the
City shall hold all invoices and shall, when the default is cured, proceed with payment on the
invoices. If Consultant does not cure the default, the City may take necessary steps to terminate
this Agreement under this Article.
7.3 Legal Action. In addition to any other rights or remedies, either party may
take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages
for any default, to compel specific performance of this Agreement, to obtain declaratory or
injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to
Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue any legal action under
this Agreement.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.4 Termination Prior to Expiration of Term. This Section shall govern any
termination of this Contract except as specifically provided in the following Section for
termination for cause. The City reserves the right to terminate this Contract at any time, with or
without cause, upon fifteen (15) days’ written notice to Consultant, except that where termination
is due to the fault of the Consultant, the period of notice may be such shorter time as may be
determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this
Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except
that where termination is due to the fault of the City, the period of notice may be such shorter time
as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall
immediately cease all services hereunder except such as may be specifically approved by the
Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be
entitled to compensation for all services rendered prior to the effective date of the notice of
termination and for any services authorized by the Contract Officer thereafter in accordance with
the Schedule of Compensation or such as may be approved by the Contract Officer. In the event
the Consultant has initiated termination, the Consultant shall be entitled to compensation only for
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the reasonable value of the work product actually produced hereunder, but not exceeding the
compensation provided therefore in the Schedule of Compensation Exhibit “B”. In the event of
termination without cause pursuant to this Section, the terminating party need not provide the non-
terminating party with the opportunity to cure pursuant to Section 7.2.
7.5 Termination for Default of Consultant. If termination is due to the failure
of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with
the provisions of Section 7.2, take over the work and prosecute the same to completion by contract
or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of
the services required hereunder exceeds the compensation herein stipulated (provided that the City
shall use reasonable efforts to mitigate such damages), and City may withhold any payments to
the Consultant for the purpose of set-off or partial payment of the amounts owed the City as
previously stated.
8. MISCELLANEOUS
8.1 Covenant Against Discrimination. Consultant covenants that, by and for
itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall
be no discrimination against or segregation of, any person or group of persons on account of race,
color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or
other protected class in the performance of this Agreement. Consultant shall take affirmative action
to ensure that applicants are employed and that employees are treated during employment without
regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national
origin, ancestry, or other protected class
8.2 Non-liability of City Officers and Employees. No officer or employee of
the City shall be personally liable to the Consultant, or any successor in interest, in the event of
any default or breach by the City or for any amount, which may become due to the Consultant or
to its successor, or for breach of any obligation of the terms of this Agreement.
8.3 Notice. Any notice, demand, request, document, consent, approval, or
communication either party desires or is required to give to the other party or any other person
shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of
the City, to the City Manager and to the attention of the Contract Officer (with her/his name and
City title), City of Rancho Palos Verdes, 30940 Hawthorne Boulevard, California 90275, and in
the case of the Consultant, to the person(s) at the address designated on the execution page of this
Agreement. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
8.4 Integration; Amendment. It is understood that there are no oral
agreements between the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements and understandings, if
any, between the parties, and none shall be used to interpret this Agreement. This Agreement may
be amended at any time by the mutual consent of the parties by an instrument in writing.
8.5 Severability. In the event that part of this Agreement shall be declared
invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such
invalidity or unenforceability shall not affect any of the remaining portions of this Agreement
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which are hereby declared as severable and shall be interpreted to carry out the intent of the parties
hereunder unless the invalid provision is so material that its invalidity deprives either party of the
basic benefit of their bargain or renders this Agreement meaningless.
8.6 Waiver. No delay or omission in the exercise of any right or remedy by
non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
A party’s consent to or approval of any act by the other party requiring the party’s consent or
approval shall not be deemed to waive or render unnecessary the other party’s consent to or
approval of any subsequent act. Any waiver by either party of any default must be in writing and
shall not be a waiver of any other default concerning the same or any other provision of this
Agreement.
8.7 Attorneys’ Fees. If either party to this Agreement is required to initiate or
defend or made a party to any action or proceeding in any way connected with this Agreement, the
prevailing party in such action or proceeding, in addition to any other relief which any be granted,
whether legal or equitable, shall be entitled to reasonable attorney’s fees, whether or not the matter
proceeds to judgment.
8.8 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or against either
party by reason of the authorship of this Agreement or any other rule of construction which might
otherwise apply.
8.9 Counterparts. This Agreement may be executed in counterparts, each of
which shall be deemed to be an original, and such counterparts shall constitute one and the same
instrument.
8.10 Warranty & Representation of Non-Collusion. No official, officer, or
employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any
official, officer, or employee of City participate in any decision relating to this Agreement which
may affect his/her financial interest or the financial interest of any corporation, partnership, or
association in which (s)he is directly or indirectly interested, or in violation of any corporation,
partnership, or association in which (s)he is directly or indirectly interested, or in violation of any
State or municipal statute or regulation. The determination of “financial interest” shall be
consistent with State law and shall not include interests found to be “remote” or “noninterests”
pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it
has not paid or given, and will not pay or give, to any third party including, but not limited to, any
City official, officer, or employee, any money, consideration, or other thing of value as a result or
consequence of obtaining or being awarded any agreement. Consultant further warrants and
represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion
that would result in the payment of any money, consideration, or other thing of value to any third
party including, but not limited to, any City official, officer, or employee, as a result of
consequence of obtaining or being awarded any agreement. Consultant is aware of and understands
that any such act(s), omission(s) or other conduct resulting in such payment of money,
consideration, or other thing of value will render this Agreement void and of no force or effect.
Consultant’s Authorized Initials
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8.11 Corporate Authority. The persons executing this Agreement on behalf of
the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly
authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this
Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering
into this Agreement does not violate any provision of any other Agreement to which said party is
bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and
assigns of the parties.
[Signatures On The Following Page]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
Paul Seo, Mayor
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William W. Wynder, City Attorney
CONSULTANT:
MOSAIC PUBLIC PARTNERS, a
California Corporation
By:
Name: Bryan Noblett
Title: Founder & Managing Partner
By:
Name: Gregory Nelson
Title: Founder & Managing Partner
Address: 200 Gateway Drive, #1908
Lincoln, CA. 95648
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will perform the following services for two (2) executive level
recruitments:
1. Project Management
Pre-kickoff meeting: project schedule, stakeholder analysis, communication
methods, collection of background material
2. Candidate Profile Development
Client input meetings, stakeholder input meetings, drafting and layout of candidate
profile
3. Outreach and Recruiting – Direct outreach, indirect outreach, and researched
outreach.
Advertising strategy and campaign, candidate research and identification, seek
nominations, recruit candidates
4. Candidate Screening and Evaluation
Paper screening, screening interviews, news and internet research
5. Presentation of Candidates
Client meeting to review candidates and select those to advance, candidate updates
6. Selection Process
Consult and design interview process, facilitation of on-site interview process
7. Background and Final Qualification
Background investigation and thorough reference checks for finalist candidate
8. Negotiation
Negotiation with final candidate, assistance with offer letter and employment
agreement
9. Closeout Communications
II. As part of the Services, Consultant will prepare and deliver the following tangible
work products to the City:
All work products will be delivered electronically except for interview materials. The
project team will provide onsite facilitation of interviews, and will provide interview
binders, note taking materials, and other such items necessary for panel interviews.
Additionally, the Consultant(s) will provide access to the recruiting database utilized by
the firm to catalog applicants and their submission materials in the interest of transparently
keeping the City up to date on the status of the recruitment throughout the process.
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Periodic phone calls and/or virtual meetings with the contract manager and/or the City
Manager, will also be offered as a means of updating the City.
III. Consultant will utilize the following personnel to accomplish the Services:
A. Greg Nelson, Founder & Managing Partner
B. Bryan Noblett, Founder & Managing Partner
01203.0001/267879.3
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EXHIBIT “B”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the following Services at the following rates:
For the first executive recruitment: The City will be invoiced in four (4) installments, as
follows, incurred in the performance of the Services (subject to the reasonable approval of
the City’s Contract Officer)
1. Upon execution of the Professional Services Agreement – $9,000 (Nine Thousand
Dollars)
2. After presentation of candidates – $9,000 (Nine Thousand Dollars)
3. After initial interviews – $9,000 (Nine Thousand Dollars)
4. After accepted offer of employment – $3,000 (Three Thousand Dollars)
For the second executive recruitment: The City will be invoiced in four (4) installments, as
follows, incurred in the performance of the Services (subject to the reasonable approval of
the City’s Contract Officer)
1. Upon execution of the Professional Services Agreement – $7,500 (Seven
Thousand Five Hundred Dollars)
2. After presentation of candidates – $7,500 (Seven Thousand Five Hundred Dollars)
3. After initial interviews – $7,500 (Seven Thousand Five Hundred Dollars)
4. After accepted offer of employment – $2,500 (Two Thousand Five Hundred
Dollars)
II. The city will compensate Consultant for the Services performed upon submission of a valid
invoice. If additional Consultant trips are requested for the Presentation of candidates or any
other purposes, the City will be invoiced at $1,500 per day, per consultant, plus actual travel
expenses. These added expenses will be invoiced at the end of the project and are
supplemental to the flat fee.
III. The total compensation for the Services shall not exceed the Contract Sum as provided in
Section 2.1 of this Agreement.
IV. Special Guarantee
Consultant offers a one-year guarantee on the full search process. If, during the first year of
employment, the executive employee resigns or is dismissed for cause by the City, the
Consultant agrees to conduct another search without additional fees for professional
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services. The City will reimburse the Consultant for all reasonable expenses incurred.
Should the initial outreach efforts not result in a successful placement, the Consultant will
conduct a second outreach effort with no charge for professional services. The City would
be expected to pay for all expenses incurred.
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EXHIBIT “C”
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the following schedule:
A. Project Management and Candidate Profile Development 1-2 weeks
B. Outreach and Recruiting 4-6 weeks or dynamic
C. Candidate Screening and Evaluation 2 weeks
D. Presentation of Candidates 1 week
E. Selection process 2-3 weeks
F. Background and Final Qualification 1-2 weeks
G. Negotiation 1 week
H. Closeout Communications Concurrent
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
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Placing Today’s Public Leaders
200 Gateway Drive, #1908
Lincoln, California 95648
www.mosaicpublic.com
(916) 550-4100
May 5, 2026
Mr. Ara Mihranian
City Manager
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Re: Proposal to Provide Executive Search Services
Dear Mr. Mihranian:
Mosaic Public Partners is pleased to present our qualifications and approach to the
executive search needs for the City of Rancho Palo Verdes. Mosaic Public Partners was
founded on the principles of providing higher levels of innovation and client collaboration
to complement the tried-and-true principles of executive search. By using private-sector
technologies and search methodologies, we deliver a better client experience and results,
while staying within the constraints of the public sector. We pride ourselves on our
speed, agility, thoroughness, and client communications.
Members of our project team are seasoned public sector executives who have a true
passion for the work of public agencies. We understand the challenges that public
agencies face and their unique needs. Our consultants have conducted well over 365
executive searches across the United States, bringing both experience and a national
perspective on current trends and issues. This has allowed us to develop an extensive
network of executives as potential candidates that we will deliver to the City if awarded
this contract.
Having previously worked for the City of Rancho Palos Verdes, members of the project
team have successfully completed executive searches for the City, demonstrating our
familiarity with the culture, needs, and hiring processes. Our previous work with the City
demonstrates our commitment to quality placements and a continued partnership. Our
experience and perspective reflect our local expertise and understanding of municipal
leadership in California. This experience, along with our proven track record of successful
recruitments, makes Mosaic Public Partners the ideal executive search partner.
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MOSAIC
PUBLIC PARTNERS
Placing Today’s Public Leaders 2
After reviewing our proposal, please contact us at (916) 550-4100 if you have questions or
need additional information. We look forward to hearing from you and hope to have the
opportunity to work with you on this important recruitment.
Best Regards,
Bryan Noblett Gregory Nelson
Founder and Managing Partner Founder and Managing Partner
bryan@mosaicpublic.com greg@mosaicpublic.com
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Placing Today’s Public Leaders 2
Professional Qualifications
We are seasoned public sector executives who have profound respect for the work of
public agencies. We are passionate about placing today’s public leaders, which enables
public agencies to deliver exemplary leadership to their constituents.
Following several years of experience in a leadership role with a well-known na^onal
public sector search firm, Greg Nelson founded Mosaic Public Partners with his business
partner, Bryan Noble`, in January of 2022. Since the launch of our firm, we have
conducted just under 200 successful execu^ve searches and are opera^ng in 11 states.
Including their experience with the prior firm, our consultants have led over 365
successful execu^ve recruitments for public agencies across the na^on.
Mosaic Public Partners is a Limited Liability Company (LLC) registered in the state of
California. Greg Nelson and Bryan Noblett are the founders and managing partners of
Mosaic Public Partners with 55% and 45% respective ownership, and both have the
authority to bind the firm. There are no known conflicts of interest related to this
executive search, and no subcontractors are utilized. Mosaic Public Partners has never
been involved in litigation, nor has it been involved in any form of financial insolvency.
Mosaic Approach
Placing today’s public leaders is our mission. Aligning the right candidates with the right
opportunities helps our clients build effective teams. We enjoy building relationships with
the people involved in our searches, whether it is the candidates, hiring managers, team
members, or stakeholders. Establishing meaningful connections with those involved in
our search processes is the basis from which we derive our success as a trusted partner
and client-focused search firm.
Client Focused
Mosaic Public Partners provides a client-focused, customized approach to every
search. We create an open, transparent, and interactive search process for both our
clients and candidates. As a small firm, we remain highly responsive to client needs and
objectives, along with being personally available during the search process. Honest
communication, collaboration, and connecting with people are key components in a
successful search. At Mosaic Public Partners, we pride ourselves on excellent customer
service, agility, and responsiveness. We tailor our workload so that we can be readily
available to assist with all elements of the search process for our clients and candidates
alike.
Our use of innovative technology allows our clients unparalleled real-time access and
visibility into the search process. We use an executive search software platform that
provides a client portal for each project. Our commitment is that our clients have a 360-
degree view of all elements of their recruitment at any time. As the only public sector
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Placing Today’s Public Leaders 3
search firm using this platform, we offer an innovative and collaborative experience to
our clients that allows a higher level of partnership and transparency. We are proud to
bring private sector technology to our public sector searches to make them as efficient
and transparent as possible for our clients.
Trusted Partners
Our founding partners are two former public sector executives, each with exemplary
service careers. We understand local government and the importance of accountability
and responsiveness. Our combined career histories exemplify professionalism and a
dedication to public service, along with a keen understanding of what it takes to be an
effective leader in a public sector environment. Leveraging our public service careers, we
became experienced executive search consultants, bringing with us a continued
dedication to public service and an ethical, confidential, and discrete approach to
assisting public agencies in the executive search process. Mosaic Public Partners is your
trusted partner in placing today’s public leaders.
Commitment to Diversity, Equity, and Inclusion
The Mosaic Team celebrates and prioritizes diversity, equity, and inclusion in its search
practices and in its own organizational culture. We understand the dynamic nature of
diverse teams and our clients’ need to build organizations that are as representative of
the communities they serve as possible. Simply stated, the need for public employers and
public sector search firms to build recruitment processes anchored by a commitment to
diversity, equity, and inclusion is more important now than ever. Mosaic Public Partners is
committed to ensuring outreach to diverse candidate pools via inclusive and strategic
advertising, targeted outreach, and other methods which are all intended to deliver a
diverse, highly qualified candidate pool to our clients. Evidence of this commitment can
be seen in the placements we have made by viewing Mosaic Placements on our website.
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Placing Today’s Public Leaders 4
Why Choose Mosaic Public Partners?
National Reach
While we have extensive experience conducting executive searches in the West, our work
across the nation brings a valuable perspective on issues and candidate markets to our
clients. We invite you to review our consultants’ body of executive search experience by
viewing our Consultant Portfolio.
Diversity
Today’s public sector leadership teams thrive when they are diverse in race, ethnic and
cultural identity, gender, background, and thought. Mosaic Public Partners is here to
assist, guide, and lead in that endeavor.
Experience
Public service is the world in which we have lived. Our search team has over 80 years of
public service experience. Having attained executive level positions in our public sector
careers has given us valuable insight and an advantage in understanding and responding
to the nuances and challenges of selecting public sector leaders.
Collaboration
Mosaic Public Partners believes that executive searches are more successful when the
consultants and clients work closely together throughout the engagement. We treat each
search as a true partnership with our clients.
Service
Our team will be your partner from start to finish. We are committed to providing
excellent service to clients and candidates alike and representing our clients at the
highest level.
Innovation
Applying private sector technologies to the tried-and-true practices of public sector
searches allows Mosaic Public Partners to deliver needed agility and improved
communications to our clients.
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Placing Today’s Public Leaders 5
Approach and Search Methodology
We approach every executive search as a partnership with our client. In this light, we use
a proven framework as the foundation for the project and collaboratively tailor the work
plan to meet the unique needs and wishes of our clients. In every search, we aim to
provide our client with three deliverables: 1) a diverse selection of qualified candidates, 2)
a thoughtful, inclusive, and well-communicated search process, and 3) sound advice and
consultation. The following is a representation of the approach and methodology to a
Mosaic Public Partners Search.
KICKOFF
Project Management
The Mosaic Team will meet via videoconference with the City Manager, human resources
representative, and others, as desired. The objectives of this meeting are to learn contact
and communication preferences, conduct a stakeholder analysis, develop the project
timeline, and create the preliminary selection process.
During this phase of the project, the consultants will review the organization’s job
description and review the salary and benefit offering for competitiveness in the market.
The consultants will conduct a stakeholder analysis with the City to determine the level
and manner of community and stakeholder engagement necessary for a successful
process.
Candidate Profile Development
Based on the project management kickoff meetings, the project will meet with the
identified stakeholders to solicit input on the desired qualities sought in candidates, as
well as anticipated challenges and opportunities they may face. The project team will also
gather important documents, information, and media from the City to be used in the
development of the candidate profile.
The Mosaic Public Partners team will meet with City leadership and stakeholders
individually or in small groups to gather their input relative to the desired characteristics
sought for candidates, as well as challenges and opportunities facing the City of Rancho
Palos Verdes.
Utilizing the input received, Mosaic Public Partners will create a candidate profile that
accurately and attractively presents the opportunity to prospective candidates. Once
approved by the City, this candidate profile serves as the standard by which all
prospective candidates are evaluated and for guiding the search strategies.
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Placing Today’s Public Leaders 6
The City Manager, human resources representative, and others (as appropriate) will be
provided with online access to Mosaic Public Partners’ recruitment software through a
client portal that ensures the search strategy and approach are properly calibrated for
success. Our goal is to ensure that our clients are continually kept updated on the status
of the recruitment.
OUTREACH
Outreach and Recruiting
Based upon the search strategy developed with the City, Mosaic Public Partners will
immediately launch a targeted and comprehensive search effort that sources candidates
from the following five primary categories.
• Advertising Campaigns: Advertisements will be placed in sources targeted at
attracting a diverse selection of highly qualified candidates.
• Website and Social Media Campaign: Mosaic Public Partners provides a
comprehensive social media marketing campaign that includes custom graphics, eye-
catching photos and distribution on LinkedIn to share the position with potential
candidates. Social media posts are crafted at several points throughout the
recruitment process. In addition, partners and recruiters share Mosaic Public Partners’
blog and social media posts on their respective LinkedIn accounts. Mosaic Public
Partners will also highlight the position on our website with a blog post, listing in our
“Upcoming Career Opportunities” and ultimately on our “Careers” page once the
position is open.
• Direct Outreach: The search consultants have an extensive candidate network across
the nation. These networks will be leveraged to identify and recruit candidates that
appear well matched to the candidate profile.
• Indirect Outreach: By using the same candidate networks, Mosaic Public Partners can
seek nominations from other leading public sector executives who often provide
excellent insight into rising talent.
• Researched Outreach: Using the search strategy as a guide, Mosaic Public Partners
will apply innovative technologies to find and recruit candidates that may not have
been identified through other methods.
Each potential candidate is personally engaged by the search consultants, and many
hours are typically spent answering questions and providing information to candidates to
minimize any barriers that may be a discouragement.
Candidate Screening and Evaluation
The search consultants perform an initial evaluation of candidates based upon their
submitted materials. Candidates who are well aligned with the candidate profile, along
with all internal candidates, are interviewed via videoconference to further evaluate their
qualifications and suitability for the position.
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Placing Today’s Public Leaders 7
Candidates who are well matched to the candidate profile are identified and a thorough
Internet and news search is conducted to help understand each candidate’s public
persona, as well as to ensure that any items that may be seen as controversial are known
and understood.
SELECTION
Presentation of Candidates
During a meeting with the City, the search consultants will present the candidates that
submitted interest in the position. The meeting will be facilitated by Mosaic Public
Partners’ innovative client portal which provides the City with direct access to all
candidate materials. From this meeting, a small group of candidates is invited to
participate in the selection process.
Selection Process
Having previously designed the selection process collaboratively with the City, the search
consultants will provide on-site facilitation of the interviews. A typical interview process
for an executive position may involve multiple interviews. Mosaic Public Partners will
design and provide tailored interview materials for all interview panels and ensure the
City retains the completed materials for records retention needs.
Customarily, this initial round of interviews will reduce the field of candidates to a smaller
number who are then invited for a second interview with the City Manager and others, if
desired. The search consultants are not on-site for this second interview unless it occurs
in conjunction with the first interview.
Background and Final Qualification
Once the City has identified its candidate of choice, the search consultants will perform a
thorough background check of the candidate, accompanied by a series of consultant-
driven reference checks that seek input from people with a variety of perspectives to the
candidate.
Negotiation
Mosaic Public Partners will negotiate on the City’s behalf to succeed in reaching an
agreement with the selected candidate. Across earlier candidate conversations, the
search consultants attempt to ensure the candidate’s salary and benefit expectations are
in alignment with the City’s to prevent surprises at this critical culmination of the
recruitment.
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Placing Today’s Public Leaders 8
Closeout Communications
Throughout the search process, Mosaic Public Partners maintains professional
communications with all candidates involved. We realize that we are representing the
City of Rancho Palos Verdes throughout the recruitment and ensure that each person we
interact with is left with a favorable impression of the City. In this final communication,
we inform all candidates who were not selected of their status and the City’s appreciation
for their interest.
Executive Search Timeline
At the beginning of each search engagement, Mosaic Public Partners meets with clients to
collaboratively craft a work plan and timeline that best aligns with our client’s needs. Our
consultants will suggest best practices and share examples from prior engagements to
tailor a process that is thoughtful and well communicated.
The typical duration of a traditional search project is 12-17 weeks. Additionally, the
selected candidate will customarily need to provide 30 days for notice and transition, if
selected from outside of the organization. This brings the total duration to approximately
16-21 weeks.
For internally focused positions, we may recommend using a dynamic timeline where the
searches are posted as open until filled/apply immediately. This would allow us to bring
talent for review and selection faster in today’s competitive candidate markets.
A customized timeline will be crafted in collaboration with the City during the first step of
the search engagement. We are confident that we can deliver a successful search effort
that meets the needs of the City of Rancho Palos Verdes.
The following timeline represents the typical key milestones of an executive search,
including tasks and approximate durations.
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Placing Today’s Public Leaders 9
Task Timeline
1
Project Management
Pre-kickoff meeting: project schedule, stakeholder analysis,
communication methods, collection of background material
1-2 weeks
2
Candidate Profile Development
Client input meetings, stakeholder input meetings
Drafting and layout of candidate profile
3
Outreach and Recruiting
Advertising strategy and campaign
Candidate research and identification
Seek nominations
Recruit candidates
4-6 weeks
or dynamic
4
Candidate Screening and Evaluation
Paper screening
Screening interviews
News and Internet research
2 weeks
5
Presentation of Candidates
Client meeting to review candidates and select those to advance
Candidate updates
1 week
6
Selection Process
Consult and design interview process
Facilitation of on-site interview process, typically 4-7 candidates
2-3 weeks
7
Background and Final Qualification
Background investigation and thorough reference checks for finalist
candidate
1-2 weeks
8 Negotiation
Negotiation with final candidate
Assistance with offer letter and employment agreement
1 week
9 Closeout Communications
Concurrent
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Placing Today’s Public Leaders 10
Project Team
If awarded the search, both Founders and Managing Partners of the firm will serve on the
project team, supported by the firm’s Business Support Manager, Administrative Services
Manager, Recruitment Support Specialist, and a Graphic Designer.
Bryan Noblett, Founder and Managing Partner
Bryan Noblett spent over 34 years working as a public safety leader in
the Greater Sacramento Region. The majority of his career was spent
working in leadership and executive level roles. Bryan placed a strong
focus on staff development and on ensuring his organization was
responsive to community needs throughout his career. He possesses a
strong commitment to customer service and worked diligently as a
municipal government executive to ensure his organization was
focused on partnering with the community it served. In addition,
Bryan is well-versed in labor negotiations and working collaboratively with labor groups
to achieve successful outcomes. Bryan’s passion for leadership development, talent
assessment and public service led him to accept a position with a nationally recognized
public sector search firm shortly after his retirement. Bryan holds a Bachelor’s degree in
Criminal Justice, a Master’s degree in Organizational Leadership and has attended several
prestigious professional development courses.
As a long-time contributor to city executive teams, Bryan possesses a thorough
understanding of all areas of public sector leadership. He spent the last 6 years partnering
with municipal clients and communities across the country by assisting them in recruiting
talented leaders to serve as Police Chiefs, City Managers, Chief Financial Officers, and
other executive-level leadership positions. Bryan deeply values his connections with
people, which has led to several outstanding placements and ongoing relationships with
clients and candidates alike.
As a founder of Mosaic Public Partners, Bryan is very excited to focus on client needs and
work with candidates to place today’s public leaders.
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Placing Today’s Public Leaders 11
Greg Nelson, Founder and Managing Partner
For the better part of a decade, Mr. Nelson has led a successful
executive search practice for a national search firm. In his role, Mr.
Nelson has successfully recruited public sector executives on a
national scale for a diverse array of fields and positions. His work has
included positions with intense community interest, high levels of
stakeholder involvement, and those with political sensitivities.
In the first twenty years of his career, Mr. Nelson served leadership
roles in municipal government where he was known for his progressive and principled
leadership. Under his tenure, the City increased employee engagement, citizen
satisfaction (amongst the highest in a national survey), and made drastic improvements in
the labor-management climate. He created public-private partnerships that allowed for
superior levels of service during budget shortfalls, while enhancing relationships with
stakeholders in the community. Additionally, he has provided expert testimony for state
and local legislative bodies. Mr. Nelson was a co-founder of a municipal Human Rights
Committee, engaging businesses and citizens in workshops and community dialogue on
diversity and social equity issues, in and out of the workplace.
Mr. Nelson holds a Master’s degree in Public Administration from the University of
Illinois-Springfield with a graduate certificate in Public Sector Labor Relations.
As a founder of Mosaic Public Partners, Mr. Greg Nelson leverages decades of experience
in the public sector with many years of successful experience leading executive searches
for a variety of client roles across the nation.
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Placing Today’s Public Leaders 12
Cost of Services
Our flat fee to provide executive search services as outlined in this proposal for an
executive recruitment is $30,000. The flat fee includes both professional services and
consultant expenses related to the aforementioned work plans. These expenses include
graphic design, a single round of advertising, consultant travel, administrative support,
printing, postage, technology, and educational verification and background check on the
selected candidate.
Invoicing will be in four installments:
1. Upon Execution of the Professional Services Agreement $9,000
2. After Presentation of Candidates $9,000
3. After Initial Interviews $9,000
4. After Accepted Offer of Employment $3,000
If a subsequent search is awarded, our flat fee for the second search will be reduced to
$25,000. The flat fee includes both professional services and consultant expenses related
to the aforementioned work plan. These expenses include graphic design, advertising,
consultant travel, administrative support, printing, postage, technology, and background
checks on the selected candidate.
Invoicing for a second search will be in four installments:
1. Upon Execution of the Professional Services Agreement: $7,500
2. After Presentation of Candidates: $7,500
3. After Initial Interviews: $7,500
4. After Accepted Offer of Employment: $2,500
Included in the flat fee per search is up to one consultant trip. All other consultant
meetings will be conducted via videoconference. Additional consultant trips, if requested,
shall be supplementally invoiced at $1,500 per day, per consultant plus consultant travel
expenses. Any additional expenses will be invoiced at the end of the project and are
supplemental to the flat fee. Candidate travel expenses shall be the responsibility of the
City of Rancho Palos Verdes.
This cost proposal and professional search services referenced herein are valid for 60 days
from date of submittal.
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Placing Today’s Public Leaders 13
Optional Services
Market Compensation Study
Should the City wish to better understand the competitive compensation landscape for a
position, Mosaic Public Partners will conduct a market compensation study. This includes
research and analysis of total compensation packages for comparable roles in peer
agencies, with a focus on base salary, incentives, and key benefits. A summary report
detailing the findings and recommendations will be provided to assist the City in
determining an appropriate and market-aligned salary. The fee for a market
compensation study is $2,000.
Guarantee
Mosaic Public Partners offers an industry-standard one-year guarantee on our full search
process. If, within a one-year period after appointment, the selected candidate in a
search voluntarily resigns or is dismissed for cause, Mosaic Public Partners will conduct
another search effort without additional fees for professional services. The City would be
expected to reimburse the firm for all actual expenses incurred, which are approximately
30% of the flat fee and could include advertising costs, background checks, and
consultant travel. This guarantee does not apply to the appointment of internal
candidates or to candidates selected over the expressed objection(s) of the consultants.
If a placement is not made in the first search attempt, Mosaic Public Partners will conduct
a second search effort with no charge for professional services. The City would be
expected to pay for all actual expenses incurred in furtherance of the second search
effort which could include advertising costs, background checks, and consultant travel.
Mosaic Public Partners will never actively recruit our placement while they are employed
with the City of Rancho Palos Verdes.
Insurance
Mosaic Public Partners maintains the following insurance coverage:
Errors and Omissions/Professional Liability $2,000,000
General Liability/Commercial $2,000,000
Automobile Liability (hired/non-owned) $1,000,000
Workers Compensation $1,000,000
Cyber/Data Breach Liability $2,000,000
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