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CC SR 20260602 J - Vehicle Purchase CDD CITY COUNCIL MEETING DATE: 06/02/2026 AGENDA REPORT AGENDA HEADING: Consent Calendar AGENDA TITLE: Consider authorizing the purchase of two new replacement City vehicles using Air Quality Management Funds. RECOMMENDED COUNCIL ACTION: 1) Authorize the purchase of two (2) Toyota RAV4 Plug-in Hybrids Electric Vehicles (PHEV) with a local Toyota dealership in an amount not -to-exceed $110,000 ($55,000 per vehicle); 2) Approve the use and additional appropriations of $110,000 from the Air Quality Management Fund (AQMD) pursuant to Assembly Bill 2766; and 3) Authorize City staff to retire and sell two 2013 Chevrolet Equinox vehicles that have reached the end of their useful life. FISCAL IMPACT: As of May 2026, the City’s Air Quality Management District (AQMD) Fund has an available balance of $180,285. The Southern California Air Quality Management District staff has confirmed the recommended PHEV vehicles are eligible for purchase with the Air Quality Management subvention funds. If approved, the total purchase of the new vehicles will not exceed $110,000. Purchase and installation of the roof-mounted light bars and other appurtenances are not eligible to be purchased with AQMD funds. There are sufficient unspent funds in General Fund Non-Department for the remaining $6,000 to purchase these add-ons. VR Amount Budgeted: $0 Additional appropriation: $110,000 and $6,000 budget transfer Account Number(s): 214-400-0000-8201 ($110,000) (Air Quality Management Fund-Vehicle Purchase) 101-400-4120- 8201 ($6,000) From 101-400-2999-4901 (Budget transfer from Non-Department 2999 (General Fund-Planning-Vehicles) VR ORIGINATED BY: Lisa Garrett, Senior Administrative Analyst 1 Juan Hernandez, Maintenance Superintendent APPROVED BY: Brandy Forbes, AICP, Director of Community Development Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Vehicle Purchase Quotes (page A-1) B. AQMD Fleet Rules (Linked) BACKGROUND: Assembly Bill No. 2766 (AB 2766) was adopted in 1990 to provide a revenue stream for programs to reduce air pollution from motor vehicles and for related planning, monitoring, enforcement, and technical studies. Under the AB 2766 Subvention Fund Program, cities and counties may use these funds for eligible transportation projects that reduce motor vehicle emissions, including the purchase of zero- or low-emission vehicles. Pursuant to AB 2766, the AQMD requires government agency fleets to gradually transition over to certain vehicles that will meet the emission standards outlined below. 2 DISCUSSION: The Community Development Department currently has five vehicles used by Staff: At this time, Staff is requesting to replace the two 2013 Chevy Equinoxes, which are now beyond their useful service life and experiencing frequent engine, transmission, and maintenance issues. Repairs have resulted in lengthy down time, creating disruptions to daily operations for the Building Inspectors who need reliable cars to conduct their daily inspections. Thus, the Department is requesting City Council authorization to replace the two Equinoxes with two 2026 Toyota RAV4 Plug-in Hybrids using AQMD funds, in addition to the purchase and installation of roof-mounted light bars, decals, and related equipment using General Funds. Plug-in hybrid vehicles qualify for AQMD funds, precluding the need to use Equipment Replacement Funds that can be used towards other vehicles that are not widely available as plug-in or electric vehicles. Furthermore, the City is transitioning its passenger vehicles and trucks towards Toyotas for consistency and ease of repairs using the City’s approved mechanic with extensive experience with this vehicle brand. Staff initially explored acquiring a bid from the National Auto Fleet Group (NAFG), a member of the National Joint Powers Alliance (NJPA). The NJPA is a public agency that serves as a member-focused cooperative for over 50,000 member agencies nationally. NJPA offers a wide range of cooperatively contracted products, equipment, and services to educational and government entities throughout the country. However, the NAFG did not have the desired vehicles to be added to the City’s fleet, is experiencing delays with ordered vehicles, and is unable to provide a timeframe for when vehicles may be available through them. Hence, staff requested and received bids from local dealerships for a 2026 Toyota RAV4 PHEV, as summarized in the table below. Dealership Bid Price South Bay Toyota $49,515 Cabe Toyota Long Beach $49,789 3 Dealership Bid Price Fletcher Jones Toyota of Carson No Response Based on the bids received, Staff is requesting authorization to purchase the two vehicles from either South Bay Toyota or Cabe Toyota Long Beach. It should be noted that dealership inventory remains limited, and the lower-priced vehicle quoted may no longer be available at the quoted price at the time of purchase. Therefore, Staff is requesting City Council authorization for a not-to-exceed amount of $55,000 per vehicle to provide flexibility in procuring the vehicles from local dealerships based on vehicle availability and final pricing. Staff also requests authorization for a budget transfer of $6,000 that is already available in the Non-Department budget (Miscellaneous Expenses) for the purchase and installation of roof-mounted light bar systems and related auxiliary equipment for both vehicles. The roof-mounted light bars are intended to improve public and employee safety by alerting motorists when City vehicles are temporarily s topped within the public right- of-way or operating at reduced speeds below the posted speed limit during field operations. These funds will also support the installation of additional accessories, including City identification decals and related safety equipment. Lastly, Staff is requesting authorization to retire and dispose of the two existing 2013 Chevrolet Equinox vehicles through sale to a local vendor and/or public auction platform for an estimated minimum value of $2,500 per vehicle. Based on current Kelley Blue Book market estimates, vehicles of similar age and mileage are expected to sell for approximately $2,000 to $5,000 each. CONCLUSION: The City Council is being asked to authorize the purchase of two Toyota RAV4 Plug-In Hybrids in an amount not to exceed $55,000 each ; purchase and install roof-mounted light bars, safety equipment, and related accessories in an amount not to exceed $6,000 for both vehicles; and retire and dispose two existing Chevrolet vehicles through sale or public auction. ALTERNATIVE: In addition to the Staff recommendations, the following actions are available for the City Council’s consideration. 1. Do not authorize the purchase and direct Staff to request new bids. 2. Take other action, as deemed appropriate. 4 SOUTH BAY TOYOTA We Make it Easy 18416 S Western Ave Gardena Ca 90248 310-817-7106 Bill To: City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, Ca 90275 Comments or special instructions: Pay to the order of South Bay Toyota Quotation DATE May 13, 2026 Model# 4550 Prepared by: Anna Aiello address 18416 S Western Ave, Gardena Ca, 90248 Description AMOUNT 2026 Rav4 PHEV i44,989.00 SE Ice Cap Sales Tax $4,395 Tire T ax $8.75 Doc Fee $85.00 Electronic File Fee $37.00 TOTAL $ 49,514.47 If you have any questions in regards to this invoice please contact Anna Aiello at 310-817-7106 THANK YOU FOR YOUR BUSINESS! A-1 SOUTH BAY TOYOTA We Make it Easy 18416 S Western Ave Gardena Ca 90248 310-817-7106 Bill To: City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, Ca 90275 Comments or special instructions: Pay to the order of South Bay Toyota Quotation DATE May 13, 2026 Model# 4550 Prepared by: Anna Aiello address 18416 S Western Ave, Gardena Ca, 90248 Description AMOUNT 2026 Rav4 PHEV i44,989.00 SE Ice Cap Sales Tax $4,395 Tire T ax $8.75 Doc Fee $85.00 Electronic File Fee $37.00 . TOTAL $ 49,514.47 If you have any questions in regards to this invoice please contact Anna Aiello at 310-817-7106 THANK YOU FOR YOUR BUSINESS! A-2 Cabe Toyota Long Beach 2895 Long Beach Blvd Long Beach, CA 90806 (562) -59 - 5-74 EVAN MORIKAWA Sales: (562) -59 - 5-74 Direct: (000) 000 - 0000 emorikawa@cabetoyota.com Deal#:160072 2026 Toyota RAV4 Plug-In Hybrid Meteor Shower | 5 mi | SE VIN: JTM7ERAV3TJ004864 | Stock#: 142458 Cash Tot. Cash $49,788.84 Payment Details MSRP $45,239.00 Selling Price $45,239.00 DMV/Registration $37.00 Documentation Fees $85.00 Other Fees $8.75 Taxes (9.75%)$4,419.09 Total $49,788.84 Cash © Tekion Corp 2026 Thu May 7 2026 | 10:00 AM Customer Signature & Date X EVAN MORIKAWA | Manager Signature & Date X Payments oﬀered here are all subject to ﬁnal credit approval from the lending institution. Vehicle Price does not include accessories and is before Taxes and/or applicable fees. Leases in some cases require additional cash for Security Deposit, and at Lease's End, Lessee is responsible for $0.25 per Mile over 12000 Miles per year. Wear and tear guidelines apply. All prices, speciﬁcations, and availability subject to change without notice. A-3 FLETCHER JONES TOYOTA C A R S O N CUSTOMER#: 52024 UNIT# Nl003717 921158 1333 E. 223rd Street, Carson, CA 90745 Main#: (3101 522-2300 *INVOICE* DUPLICATE 1 PAGE 1 Service Direct: (3101 522-2400 TIMINGS CITY OF RANCHO PALOS 30940 HAWTHORNE BLVD RCH PALOS VRD, CA 90275-5391 HOME:310-544-5221 CONT:310-544-5221 BUS· CELL·310-935-8605 MON-FRI 7:00 AM to 6:00 PM SAT 7:00 AM to 5:00 PM B.A.R. REG.# ARD305l57 EPA# SERVICE ADVISOR· 750977 CHRIS NELSON COLOR YEAR . MAKE/MODEL VIN LICENSE MILEAGE IN / OUT TAG ICE CAP 24 TOYOTA TACOMA 3TMLB5JN7RM017323 9/9 DEL. DATE PROD. DATE WARR. EXP. PROMISED PO NO. RATE PAYMENT 08MAY24 Dr 17:00 13MAY24 220.00 R.O. OPENED READY OPTIONS: STK:N1003717 TRN:A 14:18 13MAY24 16:35 13JUN24 LINE OPCODE TECH TYPE HOURS LIST A Install K-Force 47" Linear lightbar and supreme control box 00 INSTALL K-FORCE 47" LINEAR LIGHTBAR 731469 CP 1 STL LIGHT BAR 908.70 MISC DISCOUNT PROV.IDED TO MATCH ESTIMATE QUOTED PO#750977 CASH NET 1320.00 908.70 CP -323.98 PARTS: 908.70 'LABOR: 1320.00 OTHER: -323.98 TOTAL LINE A: INSTALL K-FORCE 47 LINEAR LIGHT-BAR 'ASSEMBLY.AND ${,JPREME CONTROL BOX. PERFORMED IN STALLATION MODIFIED HEADLINER ASSEMBLY TO FIT CONTROL SWITCH. ROUTED WIRE HARNESS THROUGH FIREWALL FOR BATTERY CONNECTION. **************************************************** B NO MPI OR VIDEO NEEDED CAUSE: NO MPI OR VIDEO NEEDED NINE NO MPI OR VIDEO NEEDED 731469 ISP PARTS: 0.00 LABOR: 0.00 OTHER: 0.00 TOTAL LINE B: *****�********************************************** ******************************************************************* ESTIMATE: 1,904.00 CONTACT: 13MAY24 14:18 SA: 750977 ******************************************************************* • � • r Ofiginat Estimate Total Addhionttl Api)rowed By Oa11: & nme Authorint.On •HAZARDOUS WASTE DISPOSAL !Parts & Labor• Colt Aulhomed Obta,ned Bv: COSTS: We have added this I�� .... .o .. "-IPP,0¥• charge to cover costs associated • I □T• .. hon• EU��{ .. jSN Alf9(.h�) with the handling, management Revised Eu tMle Otn , .. '°" App1ovt11 and disposal of toxic wastes or QTt$-.,tio.<1•--• B!��'f•� t All h ) hazardous substances under 0 Tire pressure check/inflation service was performed. California and Federal Law. RF __ psi LF __ psi RR __ psi LR __ psi ALL PARTS ARE NEW D Customer declined tire pressure check/inflation service. Initials UNLESS OTHERWISE By signing below, you acknowledge that you were notified of and authorized the INDICATED, Dealership to perform the services/repe,rs itemized in this Invoice and that you received D Some Parta Not Returnable tor had the opportunity to inspectl any replaced parts as requested by you. DATE CUSTOMER SIGNATURE AUTHORIZED DEALERSH P REPRESENTATIVE SIGNATURE NOTICE TO CONSUMER: PLEASE READ IMPORTANT INFORMATION ON BACK. � 20l-4COK �obll. llC 10111!1; SEIIVtCf- INVOICE TVPI l $11C •L1MITfO WAflUl:ANfY-CAl•F0flH1A 9el.fSTQMER COPY DESCRIPTION LABOR AMOUNT PARTS AMOUNT GAS, OIL, LUBE SUBLET AMOUNT MISC CHARGES TOTAL CHARGES LESS DISCOUNT SALES TAX PLEASE PAY THIS AMOUNT T7323 tNV. DATE 13JUN24 TOTAL 1320.00 908.70 -323.981904.72 (N/C ) 0.00 TOTALS 1320.00 908.70 0.00 0.00 -323.981904. 720.00 93.14 1997.86 A-4 FLETCHER JONES TOYOTA C A R S O N CUSTOMER#: 52024 UNIT# N1003725 921159 1333 E. 223rd Street, Carson, CA 90745 Main #: (310) 522-2300 *INVOICE* DUPLICATE 2 PAGE 1 Service Direct: (310) 522-2400 TIMINGS CITY OF RANCHO PAL.OS 30940 HAWTHORNE BLVD RCH PALOS VRD, CA 90275-5391 HOME:310-544-5221 CONT:310-544-5221 BUS· CELL·310-935-8605 MON-FRJ 7:00 AM to 6:00 PM SAT 7:00 AM to 5:00 PM B.A.R. REG.# ARD305157 EPA# SERVICE ADVISOR· 750977 CHRIS NELSON COLOR YEAR MAKE/MODEL VIN LICENSE MILEAGE IN/ OUT TAG ICE CAP 24 TOYOTA TACOMA 3TMLBSJN0RM017969 9/9 DEL. DATE PROD. DATE WARR. EXP. PROMISED PO NO. RATE PAYMENT 08MAY24 or 17:00 13MAY24 220.00 A.O. OPENED READY OPTIONS: STK:Nl003725 TRN:A 14:21 13MAY24 16:36 13JUN24 LINE OPCODE TECH TYPE HOURS LIST A Install K-Force 47" Linear light bar with supreme control box 00 INSTALL K-FORCE LINEAR LIGHT BAR WITH SUPREME CONTROL BOX CASH NET 730336 CP 1 STL LIGHTBAR 908.70 1320.00 908.70 MISC DISCOUNT PROV,IDED TO MATCH ESTIMATE PROVIDED PO#750977 CP -323.98PARTS: 908.70 LABOR: 1320.00 OTHE�:" ,-323.98 TOTAL LINE A: INSTALL K-FORCE 47 LINEAR LIGHT-BAR ASSEMBLY AND SUPREME CONTROL BOX. PERFORMED INSTALLATION MODIFIED HEADLINER ASSEMBLY TO FIT CONTROL SWITCH. ROUTED WIRE HARNESS THROUGH FIREWALL FOR BATTERY CONNECTION. *****�*********************••i••i******************* B NO MPI OR VIDEO NEEDED CAUSE: NO MPI OR VIDEO NEEDED NINE NO MPI OR VIDEO NEEDED 730336 CP PARTS: 0.00 LABOR: 0.00 OTHER: 0.00 0.00 TOTAL LINE B: ......... ; Original Estimate Total Aeldi1ional Approved By� oa1e & 'Flfr4! Author•iacian 'HAZARDOUS WASTE DISPOSAL DESCRIPTION tP,,u & labor) Cost A.uthorired Obtained 8v: COSTS: We have added this 1u1i, ,.., .. r'I Al»f,rowtll LABOR AMOUNT I I OTllltphona charge to cover costs assoc,ated 8!!1�'1F1• iS:., Io��•d with the handling, management PARTS AMOUNT Aaviaed Estimate I□ In '"-"" Ac,orov .. and disposal of toxic wastes or GAS, OIL, LUBE I BT.tphOft♦ I T-■1 hazardous substances under ,�"'�' . AIIM-fl•d SUBLET AMOUNT California and Federal Law. 0 Tire pressure check/inflation service was p�rformed. MISC CHARGES RF __ psi LF __ psi RR __ psi LR __ psi ALL PARTS ARE NEW D Customer declined tire pressure check/inflation service. Initials UNLESS OTHERWISE TOTAL CHARGES Bv signing below, you acknowledge that you were notified of and authorized the INDICATED. LESS DISCOUNT Dealership to perform the services/repairs itemized in this Invoice and that you received D Soma Parts Not Returnable SALES TAX lor had the opportunity to inspect> any replaced parts as requested by you. DATE CUSTOMER SIGNATURE AUTHORIZED DEALERSHIP REPRESENTATIVE SIGNATUR� PLEASE PAY THIS AMOUNT NOTICE TO CONSUMER: rLEASE READ IMPORTANT INFORMATION ON BACK. ['7969 INV. DATE 13JUN24 TOTAL 1320.00 908.70 -323.981904.72 0.00 0.00 TOTALS 1320.00 908.70 0.00 0.00 -323.981904.72 0.00 93.14 1997.86 A-5