CC SR 20260519 K - FY26-27 Annual PSA & POs Over $25K
CITY COUNCIL MEETING DATE: 05/19/2026
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consider approving professional service agreements, amendments, and purchase orders
exceeding $25,000 for Fiscal Year (FY) 2026-27.
RECOMMENDED COUNCIL ACTION:
(1) Approve 14 amendments to existing professional service agreements, and
authorize the Mayor to execute those amendments in a form approved by the City
Attorney for FY 2026-27;
(2) Award 1 new professional service agreement and authorize the Mayor to execute
the agreement in a form approved by the City Attorney for FY 2026-27;
(3) Award 3 new agreements for Class Instruction and authorize the Mayor to execute
those agreements in a form approved by the City Attorney for FY 2026-27; and
(4) Approve 18 Purchase Orders for FY 2026-27 that exceed $25,000 for various City
Departments;
FISCAL IMPACT: If approved, the value of the agreements included in this report is
approximately $2.6 million. The approved amount will be included in
the FY 2026-27 Preliminary Budget for all Departments for
consideration on June 2, 2026 by the City Council. VR
Amount Budgeted: see Fiscal Impact above
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: James O’Neill, Senior Administrative Analyst JO
REVIEWED BY: Vina Ramos, Director of Finance VR
APPROVED BY: Ara Mihranian, AICP, City Manager
______________________________________________________________________
ATTACHED SUPPORTING DOCUMENTS:
A. Summary of Maintenance and Operations Vendors and Funding Sources Over
$25,000 per FY (page A-1)
B. Amendment No. 2 to the Professional Services Agreement with Jeff Koven (page
B-1)
C. Amendment No. 2 to the Professional Services Agreement with Maria Serrao
(page C-1)
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D. Amendment No. 2 to the Professional Services Agreement with Tripepi Smith for
Landslide Communications (page D-1)
E. Professional Services Agreement with Tripepi Smith for On-Call Communications
Services (page E-1)
F. Amendment No. 3 to the Professional Services Agreement with Cotton Shires and
Associates (page F-1)
G. Amendment No. 2 to the Professional Services Agreement with Coyote Wildlife
and Pest Solutions, Inc. (page G-1)
H. Amendment No. 2 to the Professional Services Agreement with Infinity
Technologies (page H-1)
I. Amendment No. 4 to the Professional Services Agreement with Michael Baker
International, Inc. (page I-1)
J. Amendment No. 2 to the Professional Services Agreement with Raptor Events,
LLC (page J-1)
K. Amendment No. 1 to the Professional Services Agreement with HdL Coren & Cone
(page K-1) signed version forthcoming as late correspondence
L. Amendment No. 3 to the Professional Services Agreement with Tyler
Technologies, Inc. (page L-1) – signed version forthcoming as late
correspondence
M. Amendment No. 2 to the Professional Services Agreement with Yunex, LLC for
Traffic Signal Maintenance (page M-1) forthcoming as late correspondence
N. Amendment No. 1 to the Professional Services Agreement with Yunex, LLC for
Streetlight Maintenance (page N-1) forthcoming as late correspondence
O. Amendment No. 3 to the Professional Services Agreement with Black Knight
Patrol, LLC (page O-1)
P. Agreement for Class Instruction with Kathleen Borgida (page P-1)
Q. Agreement for Class Instruction with Joanne Bradford (page Q-1)
R. Amendment No. 1 to the Professional Services Agreement with Marina Graphic
Center, Inc. (page R-1)
S. Agreement for Class Instruction with Matsumoto Music, LLC (page S-1)
BACKGROUND:
This report addresses planned professional services agreements, maintenance
agreements, other non-personnel services, and purchases of supplies and small
equipment valued at $25,000 or more for FY 202 6-27 that have not been previously
authorized by the City Council through multi-year agreements.
Initiated in FY 2017-18, this process is designed to consolidate the approval of ongoing
annual agreements and purchase orders that would result in cumulative expenditures
with a vendor exceeding $25,000, resulting in enhanced efficiency, transparency, and
oversight. This procedure does not include agreements, associated amendments and
other authorizations for expenditures that have previously been authorized by the City
Council for FY 2026-27, including those related to capital improvement projects. Prior to
this process, each authorization for agreements and purchase orders that would result in
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a cumulative expenditure for a vendor within a fiscal year would be presented to City
Council individually for consideration.
This process also adheres to City policies, including Ordinance No. 618 (Purchasing),
codified in Rancho Palos Verdes Municipal Code (RPVMC) Chapter 2.14 – Approval and
Execution of Contracts, which requires City Council approval and Mayoral execution for
new or amended agreements over $25,000. Additionally, RPVMC § 2.44.050(C) requires
City Council approval for purchases of supplies or small equipment exceeding $25,000
per vendor.
The budget authorization for agreements and purchase orders approved this evening will
be included in the FY 2026-27 Preliminary Budget that will be presented to the City
Council on June 2, 2026, and subject to City Council approval for the allocation and
expenditure of funds pursuant to adoption of the annual budget for FY 2026-27. The
public hearing for the adoption of the Budget for FY 2026-27 is scheduled for June 16,
2026.
DISCUSSION:
Tonight, Staff is recommending that the City Council approve the renewal of ongoing
annual service agreements, purchase orders of $25,000 or more, and authorize the
Mayor to sign new or amended professional services agreements as outlined in this
report.
This summary includes vendor names, contract terms, estimated costs, account details
and budgeted amounts for items under consideration. Estimated costs and budgeted
amounts may change during the year, and not -to-exceed (NTE) amounts may be lower
based on actual work and negotiated rates. Expenditures beyond the NTE will return to
the City Council for approval as required by the City's Purchasing Ordinance. The details
discussed below are organized by department and item number, corresponding to the
Summary of Maintenance and Operations Vendors and Funding Sources Over $25,000
for FY 2026-27 (Attachment A).
CITY ADMINISTRATION DEPARTMENT
#1 - Azteca Systems, LLC
Azteca Systems, LLC (Azteca) provides software licensing, maintenance and support for
the Cityworks software program utilized by the City’s Public Works Department to enter
and track work orders and other administrative tasks. The City entered into a Licensing
Agreement with Azteca (FY2021-003) in July of 2020, with the option to renew annually.
Staff recommend that City Council authorize the renewal of the Licensing Agreement for
one year and for staff to issue a Purchase Order for FY2026-27 not-to-exceed $48,000.
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Account number(s): 101-400-1470-5201
(General Fund / City Administration – Information Technology - Data /
Repair & Maintenance Services)
#2 - Canon Solutions America
Canon Solutions America (Canon) provides equipment, maintenance and service for the
majority of equipment used by staff for daily printing and scanning. The City entered into
a five-year Agreement with Canon in May 2022 to lease eight multi-function printers and
a plotter. The Agreement included the lease cost, consumables, maintenance and service
throughout term of the Agreement. The City increased the scope of that contract to add
two devices in October 2022.
Staff recommend that City Council authorize issuing a Purchase Order for FY 2026-27
for an amount not-to-exceed $56,500.
Account number(s): 101-400-1470-5201 ($14,000)
(General Fund / City Administration – Information Technology – Data /
Repair & Maintenance Services)
681-400-0000-5106 ($42,500)
(Equipment Replacement Fund / Non-Departmental / Rents & Leases)
#3 - Civic Plus
The City entered into an Agreement with CivicPlus, LLC in September of 2014 to
redesign, implement and host the new official City website, which included a provision to
automatically renew for additional one-year terms unless 60 days’ notice is given prior to
the end of the current term expiration. Since the start of the Agreement, CivicPlus
acquired two other companies used by the City to host and update its Municipal Code
online and to archive the City’s social media content to comply with Public Records Art
requirements, resulting in the total value of the services provided by CivicPlus to exceed
the $25,000 annual threshold.
Staff recommend that City Council authorize issuing a Purchase Order for FY 2026-27
for an amount not-to-exceed $33,000.
Account number(s): 101-400-1470-5201 ($33,000)
(General Fund / City Administration – Information Technology – Data /
Repair & Maintenance Services)
#4 - DELL Marketing, L.P.
DELL Marketing, L.P. (DELL) is a well-known national manufacturer of desktop and laptop
computers, computer servers, and related equipment, from which the City has purchased
products to support daily operations.
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Staff recommend that City Council authorize staff to issue a Purchase Order for FY 2026-
27 for an amount not-to-exceed $52,100 for potential hardware and equipment that is
deemed necessary during the course of the fiscal year.
Account number(s): 101-400-1470-4310 ($10,000)
(General Fund / City Administration – Information Technology - Data /
Operating Maintenance & Supplies)
681-400-0000-4401 ($42,100)
(Equipment Replacement / Unassigned / Computers)
#5 - Environmental Systems Research, Inc. (ESRI)
Environmental Systems Research, Inc. (ESRI) provides software licensing for ArcGIS
software. ArcGIS is a cloud-based, and desktop geographic information system (GIS)
platform developed by Esri for creating, managing, analyzing, and mapping spatial data.
Staff recommend that City Council authorize the purchase of the ArcGIS licenses for one
year and for staff to issue a Purchase Order for FY2026 -27 not-to-exceed $26,000.
Account number(s): 101-400-1470-5201 ($26,000)
(General Fund / City Administration – Information Technology - Data /
Repair & Maintenance Services)
#6 - Jeff Koven
Jeff Koven has provided audio-visual services to the City’s RPVtv Channel since 2011,
namely filming and packaging City events and segments for RPVtv shows. Mr. Koven’s
Professional Services Agreement is scheduled to expire on August 16, 2026. To ensure
continuity of services, Staff recommend City Council authorize Amendment No. 2
(Attachment B) to extend Mr. Koven’s Agreement by an additional year, update his hourly
rates, and increase his contract compensation by $30,000 for a total not-to-exceed
amount of $190,000.
Account number(s): 101-400-1440-5101 ($30,000)
(General Fund / City Administration - RPV TV /
Professional & Technical Services)
#7 - Maria Serrao
Maria Serra has provided television production services to the City’s RPVtv Channel since
2011, namely filming City events and segments for RPVtv shows. Ms. Serrao’s
Professional Services Agreement is scheduled to expire on August 16, 2026. To ensure
continuity of services, Staff recommend City Council authorize Amendment No. 2
(Attachment C) to extend Ms. Serrao’s Agreement by an additional year and increase her
contract compensation by $50,000 for a total not-to-exceed amount of $234,000.
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Account number(s): 101-400-1440-5101 ($50,000)
(General Fund / City Administration - RPV TV /
Professional & Technical Services)
#8 - SHI International Corp.
SHI International Corp. (SHI) provides annual software licensing and services, warranties
for hardware, and support to the City’s Information Technologies (IT) division, and assists
the IT division in miscellaneous hardware and software purchases.
Staff recommend that City Council authorize issuing a Purchase Order for FY 2026-27 in
an amount not-to-exceed $67,000.
Account number(s): 101-400-1470-5201 ($30,000)
(General Fund / City Administration – Information Technology – Data /
Repair & Maintenance Services)
101-400-1470-4310 ($10,000)
(General Fund / City Administration – Information Technology – Data /
Operating Materials & Supplies)
681-400-0000-4401 ($27,000)
(Equipment Replacement / Unassigned / Computers)
#9 - Tripepi Smith and Associates, Inc. (Landslide Emergency)
Tripepi Smith and Associates, Inc. (Tripepi Smith) provides strategic landslide
communications support services to the City. The City entered into a one -year
Agreement with Tripepi Smith for $35,000 in June 2024 under the local state of
emergency declaration. In June 2025, the City entered into Amendment No. 1, extending
the Agreement through June 30, 2026, and increasing the contract amount to a not -to-
exceed amount of $117,500.
Staff recommend that City Council approve Amendment No. 2 (Attachment D) to extend
the Agreement through June 30, 2027, and increase the contract amount by $47,000 for
a total not-to-exceed amount of $164,500.
Account number(s): 101-400-2999-5101 ($47,000)
(General Fund / Non-Departmental / Professional & Technical Services)
#10 - Tripepi Smith and Associates, Inc. (Citywide)
Separately, Tripepi Smith also provides outreach, design, and marketing services to bring
greater public awareness to City programs and services.
Staff recommend entering into a one-year Agreement with Tripepi Smith (Attachment E)
starting July 1, 2026. Under this Agreement, Tripepi Smith will provide on-call services
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for special projects primarily generated by the Finance and Administration Departments,
on an as needed basis. The estimated cost for FY 2026-27 is not-to-exceed $25,000.
Account number(s): 101-400-6111-4901 ($10,000)
(General Fund / Public Safety Division / Miscellaneous Expense)
101-400-1410-5101 ($4,500)
(General Fund / City Manager’s Office / Professional & Technical
Services)
101-400-2110-5101 ($10,500)
(General Fund / Finance / Professional & Technical Services)
COMMUNITY DEVELOPMENT DEPARTMENT
#11 - Choice Mediation (Coleen Berg)
Coleen Berg (Choice Mediation) provides mediation consulting services, primarily
associated with view preservation and restoration cases, on an as -needed basis. City
Council approved Amendment No. 2 to authorize Ms. Berg to continue providing
mediation consulting services to the City by extending the term of the Agreement by three
years, through June 30, 2028, and increasing the contract amount by $135,000, for a total
not-to-exceed amount of $270,000.
Staff recommend that City Council authorize staff to issue a Purchase Order in FY2026-
27 in an amount not to exceed $45,000.
Account number(s): 101-400-4150-5101 ($45,000)
(General Fund / Community Development – View Restoration /
Professional & Technical Services)
#12 - Cotton, Shires and Associates, Inc.
Cotton, Shires and Associates, Inc. (Cotton Shires) provides on -call geotechnical
consulting services on an as-needed basis. These services are specific to permit
applications and not related to the services provided by Cotton Shires related to the
landslide complex, which is addressed separately through the Capital Improvement
Program. The City entered into a two-year Agreement with Cotton Shires for $540,000
on July 1, 2022, with an option to extend services for one-year. The City Council exercised
the option to extend the term through June 30, 2025 by approving Amendment No. 1 on
July 1, 2024, and extended the Agreement by two years, through June 30, 2027, by
approving Amendment No. 2.
Staff recommend that City Council approve Amendment No. 3 (Attachment F) to revise
the billing rates starting July 1, 2026, as was anticipated and noted in last year’s staff
report. Amendment No. 3 does not increase the not-to-exceed amount of $900,000.
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It is important to note that applicants / property owners pay for the expenses related to
this contract, through fees collected from permit applicants.
The estimated cost in FY 2026-27 is not to exceed $180,000.
Account number(s): 101-400-4120-5101 ($10,000)
(General Fund / Community Development – Planning /
Professional & Technical Services)
101-400-4170-5101 ($170,000)
(General Fund / Community Development – Geology /
Professional & Technical Services)
#13 - Coyote Wildlife and Pest Solutions, Inc.
Coyote Wildlife and Pest Solutions, Inc. (Coyote Wildlife) provides services to the City in
response to concerns regarding coyotes. The City entered into a two-year Professional
Service Agreement with Coyote Wildlife on September 5, 2023 for $180,000, with an
option to extend the contract term by an additional year. The City Council approved
exercising the option to extend the term through June 30, 2026 by approving Amendment
No. 1 on July 1, 2025.
Staff recommend that City Council approve Amendment No. 2 (Attachment G) to the
Agreement with Coyote Wildlife to extend the Agreement an additional two years, through
June 30, 2028, and increase the contract amount to a not-to-exceed amount of $240,000.
The estimated cost in FY 2026-27 is not to exceed $30,000.
Account number: 101-400-4180-5101 ($30,000)
(General Fund / Community Development - Animal Control /
Professional & Technical Services)
#14 - Infinity Technologies
Infinity Technologies (Infinity) provides on-call Citywide Geographic Information System
(GIS) services. The City entered into a two-year Professional Services Agreement with
Infinity (Agreement with Infinity) for $225,000 on June 30, 2023, with the option to extend
the contract term by an additional year. The City Council exercised the option to extend
the term through June 30, 2026 by approving Amendment No. 1 on July 1, 2025.
Staff recommend that City Council approve Amendment No. 2 (Attachment H) to the
Agreement with Infinity to extend the term of the Agreement an additional two years,
through June 30, 2028, increase the contract amount to a not-to-exceed amount of
$381,000, and update the Schedule of Compensation (Exhibit “C”) effective July 1, 2026.
The estimated cost in FY 2026-27 is not-to-exceed $78,000.
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Account number: 101-400-4110-5101 ($78,000)
(General Fund / Community Development - Administration /
Professional & Technical Services)
#15 - Michael Baker
Micheal Baker International Inc. provides services to the Planning Division in the
Community Development Department. Services include but not limited to contract
staffing, on-call technical support related to housing, environmental, noise, biology and
traffic. The city entered into a two-year agreement on July 1, 2022 for $30,000 with an
option to extend the contract term by an additional year. Amendments 1 -3 extended the
agreement and expanded planning support through June 30,2026 and increased the
contract sum to a not-to-exceed amount of $185,000.
Staff recommend that City Council approve Amendment No. 4 (Attachment I) to extend
the Agreement through June 30, 2028 and increase the contract amount to a not -to-
exceed amount of $265,000. The estimated cost in FY 2026-27 is not to exceed $40,000
for on-call consulting.
It is important to note that applicants / property owners pay for the expenses related to
this contract, through prepaid Trust Deposits.
Account number: 101-400-4120-5101 ($40,000)
(General Fund / Community Development - Planning /
Professional & Technical Services)
780-220-4120-0229 (As applicable)
(Special Trust Deposits Fund / Community Development - Planning /
Trust Deposits)
#16 - Raptor Events, LLC
Raptor Events LLC provides services in accordance with the city’s Peafowl Management
Plan. The City entered into a two-year Professional Service Agreement with Raptor
Events LLC on March 21, 2023 for $86,000 with an option to extend the contract term by
an additional year. On February 20,2025 the City Council approved an extension through
June 30, 2026 by approving Amendment No. 1 on July 1, 2025.
Staff recommend that City Council approve Amendment No. 2 (Attachment J) to the
Agreement with Raptor Events, LLC to extend the Agreement an additional 3 years through
June 30, 2029 and increase the contract amount to a not-to-exceed amount of $161,000.
The estimated cost in FY 2026-27 is not to exceed $25,000.
Account number: 101-400-4180-5101 ($25,000)
(General Fund / Community Development - Animal Control /
Professional & Technical Services)
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FINANCE DEPARTMENT
#17 - ClearGov
ClearGov, formerly IGM Technology (IGM), provides Software as a Service (Saas), and
more specifically their Gravity Budget Book module, that is utilized by Staff for creating
the City’s budget book. The City entered into a one -year Agreement with IGM in July
2020 for this service, and the Agreement is automatically renewed for additional years,
unless either party requests termination at least thirty (30) days prior to the end of the
then-current term.
Staff recommend that City Council authorize issuing a Purchase Order for FY 2026-27
for an amount not-to-exceed $25,900.
Account number(s): 101-400-2110-5101 ($25,900)
(General Fund / Finance / Professional & Technical Services)
#18 - HdL Coren & Cone
HdL Coren & Cone (HdL C&C) has provided property tax consulting service to the City
since 2016, and the City contracts with HdL C&C to help City Staff track property tax
revenues, identify inconsistencies and project revenues for the City and the Rancho Palos
Verdes Redevelopment Successor Agency.
The City entered into a one-year Agreement with HdL C&C for up to $25,000 in July 2025.
Staff recommend that City Council approve Amendment No. 1 (Attachment K) for HdL
C&C to continue to provide property tax consulting services to the City, extending the
term of the agreement through June 30, 2027 and increasing the contract sum by up to
$25,000. This proposed extension to provide services for FY 2026-27 is based on an HdL
C&C’s quote of $17,450 as well as $7,550 for contingency services. The $17,450 annual
fixed fee is a 2.95% increase over the $16,950 annual fixed fee for FY 2025-26, which is
less than the latest (March 2026) CPI-U inflation rate as well as less than the five percent
maximum increase stated in the existing contract.
Account Number(s): 101-400-2999-5101 ($25,000)
(General Fund / Non-Departmental / Professional & Technical Services)
#19 - Tyler Technologies, Inc.
As recently reported, Tyler Munis Saas (Software as a Service) is the City’s core financial
system and the primary platform used by the Finance Department to record and manage
financial transactions. In recent years, Staff has utilized another vendor to provide a
Financial Transparency portal on the City’s website in an effort to provide a more inclusive
and transparent budget. Utilizing another vendor to provide this service requires Staff to
download reports from the Tyler Munis Saas, format data, upload files to the other vendor
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platform, and format reports. Tyler Technologies offers a similar service that is connected
to the SaaS and eliminates the need for Staff to perform those tasks, resulting in near
real time data for the Financial Transparency portal.
Staff recommend that the City Council approve Amendment No. 3 (Attachment L) to the
Agreement with Tyler Technologies to add this additional service. The estimated
additional cost in FY 2026-27 is $15,300, which includes a one-time Install Fee of $3,200,
for a revised total not-to-exceed contract amount from June 6, 2016 through June 30,
2027 of $802,487.31.
Account Number(s): 101-400-2999-5101 ($15,300)
(General Fund / Non-Departmental / Professional & Technical Services)
PUBLIC WORKS DEPARTMENT
#20 - AWP Safety / Statewide Safety Systems
AWP Safety/Statewide Safety Systems produces regulatory roadway signs, street signs,
park signs, and related hardware that have been purchased in recent years by the City
for replacement, repair, and maintenance of roadway signs throughout the City . Staff
obtained informal quotes from three vendors and found AWP Safety/Statewide Safety
Systems to offer the lowest price on these products.
Staff recommend City Council approve a Purchase Order in FY 2026-27 in an amount
not-to-exceed $30,000.
Account number(s): 101-400-3150-4310 ($4,000)
(General Fund / Public Works – Trails & Open Space Maintenance /
Operating Materials & Supplies)
101-400-3151-4310 ($2,000)
(General Fund / Public Works – Parks Maintenance /
Operating Materials & Supplies)
202-400-3151-4310 ($24,000)
(Gas Tax Fund / Public Works – Street Landscape Maintenance /
Operating Materials & Supplies)
#21 - Bay Alarm
Bay Alarm provides security, fire monitoring, and response services for City facilities. Staff
solicited security and fire monitoring services in 2019 and found Bay Alarm the lowest
cost. Staff have since requested quotes from other companies providing sim ilar services;
however, other vendors have declined to provide quotes, citing limits of their service
areas.
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Staff recommend that City Council authorize issuing a Purchase Order for FY 2026-27 in
an amount not-to-exceed $52,000
Account number(s): 101-400-3140-5201 ($52,000)
(General Fund / Public Works – Building Maintenance /
Repair & Maintenance Services)
#22 - Howards Electric
Howards Electric provides on-call/emergency electrician services to help the City
maintain various City facilities and the Abalone Cove Sewer System District, including
replacing electrical components of the low-pressure grinder pump systems. Staff have
attempted to obtain services from other vendors; however, Howard Electric has been the
only vendor that has provided reliable and consistent service when needed.
Staff recommend that City Council authorize issuing a Purchase Order in FY 2026-27 for
an amount not-to-exceed $34,000.
Account number(s): 101-400-3140-5201 ($28,000)
(General Fund / Public Works – Building Maintenance /
Repair & Maintenance Services)
225-400-0000-5201($6,000)
(Abalone Cove Sewer Maintenance Fund / Unassigned /
Repair & Maintenance Services)
#23 - Palos Verdes Peninsula Transit Authority
The Palos Verdes Peninsula Transit Authority (PVP Transit), created by the cities of
Rancho Palos Verdes, Palos Verdes Estates, and Rolling Hills Estates in April 2012,
provides public transportation services for the Peninsula community, including the Dial -
A-Ride service for eligible residents.
Staff recommend that City Council authorize issuing a Purchase Order for these
continued services in an amount not-to-exceed $980,000.
Account number: 216-400-0000-5120 ($980,000)
(Proposition A Fund / Unassigned / Transit Programs)
#24 - Unisan Products
Unisan Products (Unison) is a supplier of custodial cleaning supplies and consumables,
from which the City has purchased products for use at City facilities. This vendor has
fulfilled orders without interruption and delivered products in a timely manner, whereas
others have had supply shortages. Based on informal quotes, this vendor’s prices are
competitive in the market.
Staff recommend that City Council authorize continuing to use the same vendor and
issuing a Purchase Order for FY 2026-27 in an amount not-to-exceed $45,000.
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Account number(s): 101-400-3140-4310 ($40,000)
(General Fund / Public Works – Building Maintenance /
Operating Materials & Supplies)
101-400-3151-4310 ($5,000)
(General Fund / Public Works – Parks Maintenance /
Operating Materials & Supplies)
#25 - Waltons Automotive Group, Inc.
Waltons Automotive Group Inc (Waltons) provides on -call and emergency automotive
repair services to City fleet vehicles and equipment including annual smog testing as
required by the State. Services also include inspections and replacing mechanical
components, tire replacement, routine maintenance, and towing. Waltons is one of two
local Peninsula full-service mechanic shops, more competitively priced than the other
local mechanic shop, and has experience servicing fleets such as the City’s.
Staff recommend that City Council authorize continuing to use the same vendor and
issuing a Purchase Order for FY 2026-27 in an amount not-to-exceed $50,000.
Account number: 101-400-3240-5201 ($50,000)
(General Fund / Public Works – Vehicle Maintenance /
Repair & Maintenance Services)
#26 - Yunex, LLC (Traffic Signal System)
Yunex provides traffic signal system maintenance services including emergency repairs,
monthly testing, routine maintenance, inspections, electrical component replacement,
traffic control box repairs for City’s traffic signal system, and related work.
The City and Consultant entered into an Agreement for Professional Services on June
20, 2023, for maintenance of the City’s traffic signal system and related services for an
initial Term ending June 30, 2026, and a not-to-exceed Contract Sum of $420,000 plus a
15% contingency with an optional three-year extension. On May 20, 2025, the City
Council amended the contract to accommodate additional work for $60,325 for a new not -
to-exceed contract sum of $480,325 while maintaining a 15% contingency.
The City and Consultant now desire and agree to amend the contract and extend the
Term by the additional three-year term for $330,000 ($110,000 per year) for a new not-
to-exceed contract sum of $810,325 while maintaining a 15% contingency, and a new
term end date of June 30, 2029 (Attachment M).
Account number: 211-400-0000-5201 ($110,000)
(1911 Act Street Lighting Fund / Unassigned /
Repair & Maintenance Services)
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#27 - Yunex, LLC (Streetlights)
Yunex provides streetlight maintenance and operation services including emergency
repairs, monthly testing, routine maintenance, inspections, electrical component
replacement for the City's street lighting system, and related work.
The City and Yunex entered into an Agreement for Professional Services on June 20,
2023, whereby Yunex agreed to perform services related to the maintenance and repair
of the City’s streetlight system for an initial term ending June 30, 2026, and a total not-to-
exceed contract amount of $195,000 ($65,000 per year) with the option to extend the
Term by one additional three-year term.
The City and Consultant now desire and agree to amend the contract and extend the term
by the additional three-year term for $210,000 ($70,000 per year) and for a new total not-
to-exceed Contract Sum of $405,000 while maintaining a 15% contingency and a new
term end date of June 30, 2029 (Attachment N).
Account number: 211-400-0000-5201 ($70,000)
(1911 Act Street Lighting Fund / Unassigned /
Repair & Maintenance Services)
RECREATION AND PARKS DEPARTMENT
#28 - Black Knight
Black Knight Patrol, LLC (Black Knight) provides security and patrol services, including
opening and securing gates at City parks and facilities and security services for City
events such as Whale of Day, July 4th Celebration, Trunk-or-Treat and Concerts in the
Park events.
On July 1, 2021, the City entered into a 3 -year contract with Black Knight. The contract
was subsequently extended through Amendment No. 1 for one additional year, which
expired June 30, 2025, and Amendment No. 2 for one additional year, expiring June 30,
2026. Black Knight has provided satisfactory service.
Staff recommend that City Council approve Amendment No. 3 (Attachment O) to the
Agreement with Black Knight to extend the current contract for an additional 3 months,
through September 30, 2026, with a total contract sum amount of $1 86,000. The three-
month extension is requested to continue existing services while the Recreation & Parks
Department conducts a Request for Proposals for longer term services. The estimated
cost for the three months is not-to-exceed $8,000.
Account number(s): 101-400-5110-5101 ($8,000)
(General Fund / Recreation, Parks & Open Space – Administration /
Professional & Technical Services)
14
#29 - Eagle Portables
Eagle Portables provides mobile restrooms and sinks for parks, trails, open spaces and
City facilities. Staff obtained informal quotes for these services from three vendors and
found Eagle Portables to be the lowest cost for monthly ongoing rentals.
Staff recommend that City Council approve issuing a Purchase Order for FY2025-26 in
an amount not-to-exceed $30,000.
Account number(s): 101-400-5110-5101 ($30,000)
(General Fund / Recreation, Parks & Open Space – Administration /
Professional & Technical Services)
#30 - Kathleen Borgida
Kathleen Borgida (Ms. Borgida) has provided yoga and fitness classes through the City’s
Recreation and Parks Department since 2021. Each subsequent fiscal year, the City has
entered into a one-year “Agreement for Class Instruction.” Staff recommend approving a
new Agreement for Class Instruction (Attachment P) for her to continue to provide those
classes through June 30, 2027.
The estimated cost in FY 2026-27 is not-to-exceed $31,000, which is more than offset by
attendee fees generated by the classes. Ms. Borgida is paid 70% of attendee fees, while
the City retains the remaining 30%.
Account Number(s): 101-400-5131-5101 ($31,000)
(General Fund / Recreation and Parks /
Professional & Technical Services)
#31 - Joanne Bradford
Joanne Bradford (Ms. Bradford) has provided a variety of children’s music classes
through the City’s Recreation and Parks Department since January 2025. Staff
recommend approving a new Agreement for Class Instruction (Attachment Q) for her to
continue to provide those classes through June 30, 2027.
The estimated cost in FY 2026-27 is not-to-exceed $33,000, which is more than offset by
attendee fees generated by the classes. Ms. Borgida is paid 70% of attendee fees, while
the City retains the remaining 30%.
Account Number(s): 101-400-5131-5101 ($33,000)
(General Fund / Recreation and Parks/
Professional & Technical Services)
15
#32 - Marina Graphic Center, Inc.
Marina Graphic Center, Inc (Marina Graphic) has provided printing services for the City’s
Recreation and Parks Department, primarily for publication of the City’s quarterly
newsletters and recreation guides, and their preparation for mailing. The most recent
Agreement with Marina Graphic is set to expire on June 30, 202 6. That Agreement
includes a provision to extend those services by two one-year extensions, at an annual
not-to-exceed cost of $39,728.
Although the scope of services was almost exclusively for the publication of the City’s
quarterly newsletters and recreation guides, Staff have found their pricing favorable for
additional printing services. As such, Staff recommends increasing the Agreement
amount by an additional $7,750 for as-needed printing services such as business cards,
letterhead, newsletter inserts, and publications like the Budget-in-Brief or the Popular
Annual Financial Report (PAFR).
Staff recommend that City Council approve Amendment No. 1 (Attachment R) to the
Agreement with Marina Graphic to extend the current contract for an additional 1 -year
term for service through June 30, 2027, with a total contract sum amount of $87,206.
The estimated cost in FY 2026-27 is not-to-exceed $47,478.
Account Number(s): 101-400-1100-5103 ($1,000)
(General Fund / City Council / Operating Materials & Supplies)
101-400-1310-5103 ($250)
(General Fund / City Administration – City Clerk / Printing & Binding)
101-400-1420-5103 ($6,400)
(General Fund / City Administration – Community Outreach /
Printing & Binding)
101-400-2110-5103 ($1,500)
(General Fund / Finance / Printing & Binding)
101-400-2999-5103 ($1,200)
(General Fund / Non-Departmental / Printing & Binding)
101-400-5110-5103 ($25,000)
(General Fund / Recreation, Parks & Open Space – Administration /
Printing & Binding)
213-400-0000-5103 ($10,000)
(Waste Reduction Fund / Unassigned / Printing & Binding)
216-400-0000-5103 ($2,200)
(Proposition A Fund / Unassigned / Printing & Binding)
16
#33 - Matsumoto Music, LLC
Matsumoto Muisc, LLC (Matsumoto Music) has provided a variety of music-themed
classes through the City’s Recreation and Parks Department since 2023. Each
subsequent fiscal year, the City has entered into a one-year “Agreement for Class
Instruction”, with the current agreement set to expire on June 30, 2025. Staff recommend
approving a new Agreement for Class Instruction (Attachment S) for Matsumoto Music to
continue to provide those classes through June 30, 2026.
The estimated cost in FY 2025-2026 is not to exceed $47,000, which is more than offset
by attendee fees generated by the classes. Matsumoto is paid 70% of attendee fees,
while the City retains the remaining 30%.
Account Number(s): 101-400-5131-5101 ($47,000)
(General Fund / Contract Classes / Professional & Technical Services)
NON-DEPARTMENT
#34 - Media News Group (Daily Breeze and PV News)
Media News Group owns and operates the local news publications Daily B reeze and
Peninsula News, which is utilized by the City to advertise various City activities, including
advertisements for bids, elections, job recruitments, requests for qualifications and
proposals, and legal notices of public hearings.
Staff recommend that City Council authorize the continued use of the Daily Breeze and
Peninsula News for City advertisements and authorize issuing a Purchase Order for FY
2026-27 in an amount not-to-exceed $50,000.
Account Number(s): 101-400-XXXX-4310 ($50,000)
(General Fund / [various] / Operating Materials & Supplies)
#35 - Office Depot
Office Depot is a national supplier of common office supplies, products and small
equipment, from which the City has purchased products to support daily operations. Staff
recommend that City Council authorize issuing a Purchase Order in FY 2026-27 with a
cumulative total amount not-to-exceed $50,000.
Account number(s): 101-400-XXXX-4310 ($50,000)
(General Fund / [various] / Operating Materials & Supplies)
#36 - WilScot Mobile Mini (Mobile Mini)
WilScot Mobile Mini (Mobile Mini) provides storage units and other equipment for rent.
The City has historically rented such storage units for miscellaneous department storage
use and the City also currently rents an office trailer for the Open Space Management
17
Division of the Recreation and Parks Department to provide additional office and storage
space at the Ken Dyda Civic Center location.
Staff recommend that City Council authorize issuing a Purchase Order in FY 2026-27 to
continue the rental of these units and trailer in an amount not to exceed $40,000.
Account Number(s): 101-400-XXXX-5106 ($40,000)
(General Fund / [various] / Rents & Leases)
CONCLUSION:
Staff seek City Council approval for the recommended amendments, agreements, and
purchase orders exceeding $25,000 and authorize the Mayor to sign approved
agreements and amendments, adhering to the City policies and ordinances referenced
above. Vendor information, contract terms, and budget details have been provided within
this report and as attachments. Lastly, any expenditure beyond the not-to-exceed (NTE)
amounts will require further City Council approval as per the City's Purchasing Ordinance.
ALTERNATIVES:
In addition to the Staff recommendation s, the following alternative actions are available
for the City Council’s consideration:
1. Do not approve extensions to certain agreements or purchase orders, and direct
Staff to issue requests for proposals for consideration by the City Council at a later
date.
2. Identify concerns with contract amounts and provide Staff with direction.
3. Discuss and take other action related to this item.
18
CITY OF RANCHO PALOS VERDES
Maintenance and Opersations Vendors
Over $25,000 for FY 2026-27
Item
No.
Vendor Name Program Description Object Description FY 2026-27
Budget
1 Azteca Systems, LL $48,000
101-400-1470-5201 Admin - Information Technology (Data) (Repair & Maintenance Services) $48,000
2 Canon Solutions America $56,500
101-400-1470-5201 Admin - Information Technology (Data) (Repair & Maintenance Services) $14,000
681-400-0000-510 (Unassigned)(Rents & Leases)$42,500
3 Civic Plus $33,000
101-400-1470-5201 Admin - Information Technology (Data) (Repair & Maintenance Services) $33,000
4 DELL Marketing, LP $52,100
101-400-1470-4310 Admin - Information Technology (Data) (Operating Materials & Supplies) $10,000
681-400-0000-4401 (Unassigned)(Computers)$42,100
5 Environmental Systems Research, Inc. (ESRI)$26,000
101-400-1470-5201 Admin - Information Technology (Data) (Repair & Maintenance Services) $26,000
6 Jeff Koven $30,000
101-400-1440-5101 Admin - RPV TV (Professional/Technical Services) $30,000
7 Maria Serrao $50,000
101-400-1440-5101 Admin - RPV TV (Professional/Technical Services) $50,000
8 SHI International Corp $67,000
101-400-1470-5201 Admin - Information Technology (Data) (Repair & Maintenance Services) $30,000
101-400-1470-4310 Admin - Information Technology (Data) (Operating Materials & Supplies) $10,000
681-400-0000-4401 (Unassigned)(Computers)$27,000
9 Tripepi Smith and Associates, Inc. (Landslide)$47,000
101-400-1470-5201 Admin - Information Technology (Data) (Repair & Maintenance Services) $47,000
10 Tripepi Smith and Associates, Inc. (Citywide)$25,000
101-400-6111-4901 (Public Safety)(Miscellaneous Expenses)$10,000
101-400-1410-5101 (City Manager)(Professional/Technical Services) $4,500
101-400-2110-5101 Fin - Administration (Professional/Technical Services) $10,500
11 Coleen Berg (Choice Mediation)$45,000
101-400-1470-5201 Admin - Information Technology (Data) (Repair & Maintenance Services) $45,000
12 Cotton, Shires and Associates, Inc.$180,000
101-400-4120-5201 CDD - Planning (Repair & Maintenance Services) $10,000
101-400-1470-5201 Admin - Information Technology (Data) (Repair & Maintenance Services) $170,000
13 Coyote Wildlife and Pest Solutions, Inc.$30,000
101-400-4180-5101 CDD - Animal Control (Professional/Technical Services) $30,000
14 Infinity Technologies $78,000
101-400-4110-5101 CDD - Administration (Professional/Technical Services) $78,000
15 Michael Baker International, Inc.$40,000
101-400-4120-5101 CDD - Planning (Professional/Technical Services) $40,000
780-220-4120-0229 CDD - Planning Trust Deposit As Needed
16 Raptor Events, LLC $25,000
101-400-4180-5101 CDD - Animal Control (Professional/Technical Services) $25,000
17 ClearGo $25,900
101-400-2110-5101 Fin - Administration (Professional/Technical Services) $25,900
18 HdL Coren & Cone $25,000
101-400-2999-5101 Non-Departmental (Professional/Technical Services) $25,000
19 Tyler Technologies, Inc.$15,300
101-400-2999-5101 Non-Departmental (Professional/Technical Services) $15,300
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CITY OF RANCHO PALOS VERDES
Maintenance and Opersations Vendors
Over $25,000 for FY 2026-27
20 AWP Safety / Statewide Safety System $30,000
101-400-3150-4310 PW - Trails & Open Space Maintenance (Operating Materials & Supplies) $4,000
101-400-3151-4310 PW - Parks Maintenance (Operating Materials & Supplies) $2,000
202-400-3151-4310 PW - Parks Maintenance (Operating Materials & Supplies) $24,000
21 Bay Alarm $52,000
101-400-3140-5201 PW - Building Maintenance (Repair & Maintenance Services) $52,000
22 Howards Electric $34,000
101-400-3140-5201 PW - Building Maintenance (Repair & Maintenance Services) $28,000
225-400-0000-5201 (Unassigned) (Repair & Maintenance Services) $6,000
23 Palos Verdes Peninsula Transit Authorit $980,000
101-400-3240-5201 (Vehicle Maintenance) (Repair & Maintenance Services) $980,000
24 Unisan Products $45,000
101-400-3140-4310 PW - Building Maintenance (Operating Materials & Supplies) $40,000
101-400-3151-4310 PW - Parks Maintenance (Operating Materials & Supplies) $5,000
25 Waltons Automotive Group, Inc.$50,000
101-400-3240-5201 (Vehicle Maintenance) (Repair & Maintenance Services) $50,000
26 Yunex, LLC (Traffic Signal System)$110,000
211-400-0000-5201 (Unassigned) (Repair & Maintenance Services) $110,000
27 Yunex, LLC (Streetlights)$70,000
211-400-0000-5201 (Unassigned) (Repair & Maintenance Services) $70,000
28 Black Knight Patrol, LLC $8,000
101-400-5110-5101 RP - Administration (Professional/Technical Services) $8,000
29 Eagle Portables $30,000
101-400-5110-5101 RP - Administration (Professional/Technical Services) $30,000
30 Kathleen Borgida $31,000
101-400-5131-5101 RP - Contract Classes (Professional/Technical Services) $31,000
31 Joanne Bradford $33,000
101-400-5131-5101 RP - Contract Classes (Professional/Technical Services) $33,000
32 Marina Graphic Center, Inc.$47,550
101-400-1100-5103 (City Administration) (Printing / Binding) $1,000
101-400-1310-5103 (City Clerk Administration) (Printing / Binding) $250
101-400-1420-5103 Admin - Community Outreach (Printing / Binding) $6,400
101-400-2110-5103 Fin - Administration (Printing / Binding) $1,500
101-400-2999-5103 Non-Departmental (Printing / Binding) $1,200
101-400-5110-5103 RP - Administration (Printing / Binding) $25,000
213-400-0000-5103 (Unassigned) (Printing / Binding) $10,000
216-400-0000-5103 (Unassigned) (Printing / Binding) $2,200
33 Matsumoto Music, LLC $47,000
101-400-5131-5101 RP - Contract Classes (Professional/Technical Services) $47,000
34
Media News Group
(Daily Breeze and PV News)$50,000
101-400-XXXX-4310 Various (Operating Materials & Supplies) $50,000
35
ODP Business Solutions
(Office Depot)$50,000
101-400-1470-5201 Admin - Information Technology (Data) (Repair & Maintenance Services) $50,000
36 WilScot Mobile Mini $40,000
101-400-1470-5201 Admin - Information Technology (Data) (Repair & Maintenance Services) $40,000
Grand Total $2,606,350
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AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT to that certain AGREEMENT FOR PROFESSIONAL
SERVICES (“Amendment No. 2”) by and between the CITY OF RANCHO PALOS VERDES
(“City”) and JEFF KOVEN, an individual (“Consultant”) is effective as of May 19, 2026.
RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services
dated August 16, 2022 (“Agreement”) whereby Consultant agreed to provide professional
television production services (the “Services”) for three years for a Contract Sum of $120,000.
B. City and Consultant also entered in Amendment No. 1 to the Agreement to extend the
Term of the Agreement by one year and 15 days through August 31, 2026 and increase the
Contract Sum by $40,000 for a maximum Contract Sum of $160,000.
C. City and Consultant now desire to amend the Agreement (“Amendment No. 2”) to
extend the Term of the Agreement by one year from September 1, 2026 through August 31,
2027, update hourly rates, and increase the Contract Sum by $30,000 for a maximum Contract
Sum of $190,000.
D.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
(a) Section 2.1, Contract Sum, is hereby amended to read:
Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in the “Schedule of Compensation”
attached hereto as Exhibit “C” and incorporated herein by this reference.
The total compensation, including reimbursement for actual expenses, shall
not exceed $160,000 (One Hundred Sixty Thousand Dollars) $190,000
(One Hundred Ninety Thousand Dollars) (the “Contract Sum”), unless
additional compensation is approved pursuant to Section 1.9.
(b) Section 3.4, Term, is hereby amended to read:
Unless earlier terminated in accordance with Article 7 of this Agreement,
this Agreement shall continue in full force and effect until completion of
the services but not exceeding August 31, 2026 2027, except as otherwise
provided in the Schedule of Performance (Exhibit “D”).
(c) Section I of Exhibit “C” Schedule of Compensation shall be amended to include:
I. Consultant shall perform the following professional services at the
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following rates:
Scheduled Video Coverage/ Programming - $85 $95 per hour for the first 8 hours
within a 24- hour period and $75 per hour for every HOUR BEYOND 8 HOURS
IN A 24- HOUR PERIOD
Non- Emergency Phone or Remote Consulting Services— $85 $95 per hour
Emergency and After- Hours Consulting Services - $85 $95 per hour
A. Mileage. There will be no charge for mileage to/from City Hall with the exception of
immediately after filming for the purpose of dropping off equipment or footage or
editing after filming. Mileage to other locations at the standard IRS rate.
B. Telephone calls no charge unless it is a phone consult exceeding 15 minutes
C. Postage no charge
D. Overnight delivery at cost
2. Continuing Effect of Agreement. Except as amended by Amendment No. 2, all
provisions of the Agreement and Amendment No. 1. From and after the date of this Amendment
No. 2, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement,
as amended by Amendment No. 2.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 2,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 2,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 2.
5. Authority. The persons executing this Amendment No. 2 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this
Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and
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AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT to that certain AGREEMENT FOR PROFESSIONAL
SERVICES (“Amendment No. 2”) by and between the CITY OF RANCHO PALOS VERDES
(“City”) and MARIA SERRAO, an individual (“Consultant”) is effective as of May 19, 2026.
RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services
dated August 16, 2022 (“Agreement”) whereby Consultant agreed to provide professional
television production services (the “Services”) for three years for a Contract Sum of $138,000.
B. City and Consultant also entered in Amendment No. 1 to the Agreement to extend the
Term of the Agreement by one year and 15 days through August 31, 2026 and increase the Contract
Sum by $46,000 for a maximum Contract Sum of $184,000.
C. City and Consultant now desire to enter into Amendment No. 2 to extend the Term of
the Agreement by one additional year from September 1, 2026 through August 31, 2027 and
increase the Contract Sum by $50,000 for a maximum Contract Sum of $234,000.
D.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
(a) Section 2.1, Contract Sum, is hereby amended to read:
Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in the “Schedule of Compensation”
attached hereto as Exhibit “C” and incorporated herein by this reference.
The total compensation, including reimbursement for actual expenses, shall
not exceed $184,000 (One Hundred Forty Thousand Dollars) $234,000
(Two Hundred Thirty Four Thousand Dollars) (the “Contract Sum”),
unless additional compensation is approved pursuant to Section 1.9.
(b) Section 3.4, Term, is hereby amended to read:
Unless earlier terminated in accordance with Article 7 of this Agreement,
this Agreement shall continue in full force and effect until completion of
the services but not exceeding August 31, 2026 2027, except as otherwise
provided in the Schedule of Performance (Exhibit “D”).
2. Continuing Effect of Agreement. Except as amended by Amendment No. 2, all
provisions of the Agreement and Amendment No. 1 shall remain unchanged and in full force and
effect. From and after the date of this Amendment No. 2, whenever the term “Agreement” appears
in the Agreement, it shall mean the Agreement, as amended by Amendment No. 2.
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3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 2,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 2,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 2.
5. Authority. The persons executing this Amendment No. 2 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this
Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and
(iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON NEXT PAGE]
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C-3
AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT to that certain AGREEMENT FOR PROFESSIONAL
SERVICES (“Amendment No. 1”) by and between the CITY OF RANCHO PALOS VERDES
(“City”) and TRIPEPI SMITH AND ASSOCIATES, INC., a California corporation
(“Consultant”) is effective as of May 19, 2026.
RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services
dated June 18, 2024 (“Agreement”) whereby Consultant agreed to provide strategic landslide
communications support services (the “Services”) for one year for a Contract Sum of $35,000.
B. In June of 2025, City and Consultant amended the Agreement to extend the Term
of the Agreement for one year through June 30, 2026 and increase the Contract Sum by $82,500
for a maximum Contract Sum of $117,500. (“Amendment No. 1”).
C. City and Consultant now desire to further amend the Agreement (“Amendment No.
2”) and extend the Term of the Agreement for one year through June 30, 2027 and increase the
Contract Sum by $47,000 for a maximum Contract Sum of $164,500.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
(a) Section 2.1, Contract Sum, is hereby amended to read:
Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in the “Schedule of Compensation”
attached hereto as Exhibit “C” and incorporated herein by this reference.
The total compensation, including reimbursement for actual expenses, shall
not exceed $117,500 (One Hundred Seventeen Thousand Five Hundred
Dollars)$164,500 (One Hundred Sixty Four Thousand Five Hundred
Dollars) (the “Contract Sum”), unless additional compensation is approved
pursuant to Section 1.9.
(b) Section 3.4, Term, is hereby amended to read:
Unless earlier terminated in accordance with Article 7 of this Agreement,
this Agreement shall continue in full force and effect until completion of
the services but not exceeding one year from June 30, 2025 June 30, 2026,
except as otherwise provided in the Schedule of Performance (Exhibit “D”).
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(c) Section I of Exhibit “C” Schedule of Compensation shall be amended to include:
I. Consultant shall perform the services at the following rates:
II. Within the budgeted amounts for each Task, and with the approval of the
Contract Officer, funds may be shifted from one Task subbudget to another so long
as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are
approved per Section 1.9.
III. The City will compensate Consultant for the Services performed upon
submission of a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of
hours worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
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C. Line items for all other approved reimbursable expenses claimed, with
supporting documentation.
D. Line items for all approved subcontractor labor, supplies, equipment,
materials, and travel properly charged to the Services.
IV. The total compensation for the Services shall not exceed the Contract Sum as
provided in Section 2.1 of this Agreement.
2. Continuing Effect of Agreement. Except as amended by Amendment No. 2, all
provisions of the Agreement shall remain unchanged and in full force and effect. From and after
the date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement, it
shall mean the Agreement, as amended by Amendment No. 2.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 2,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 2,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 2.
5. Authority. The persons executing this Amendment No. 2 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this
Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and
(iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement
to which said party is bound.
(d) Section V of Exhibit “A” Scope of Services shall be amended to read:
V. Consultant will utilize the following personnel to accomplish the Services:
A. Jennifer Vaughn - Account Manager and Strategic Advisor Alexis Gillam -
Account Manager and Strategic Advisor
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B. Peter Johnson – Project Manager
C. Erin Pinkelman Paris Davis - Content Producer
D. Members of Tripepi Smith’s Creative Team, as needed
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[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
____________________________________
Paul Seo, Mayor
ATTEST:
_________________________________
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_________________________________
William W. Wynder, City Attorney
CONSULTANT:
TRIPEPI SMITH AND ASSOCIATES, INC.,
a California corporation
By:
Name: Ryder Todd Smith
Title: Co-Founder & President
By:
Name: Nicole Smith
Title: Chief Financial Officer
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
Address: 27702 Crown Valley PKWY,
Suite D4-139
Ladera Ranch, CA 92694
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CITY OF RANCHO PALOS VERDES
CONTRACT SERVICES AGREEMENT
WITH TRIPEPI SMITH
FOR ON-CALL COMMUNICATIONS SERVICES
THIS PROFESSIONAL SERVICES AGREEMENT (herein “Agreement”) is made and
entered into this 1st day of July, 2026, by and between the CITY OF RANCHO PALOS
VERDES, a California municipal corporation (“City”) and Tripepi Smith (herein “Consultant”).
NOW, THEREFORE, the parties hereto agree as follows:
1. SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all of the terms and conditions of
this Agreement, the Consultant shall perform the work or services set forth in the “Scope of
Services” attached hereto as Exhibit “A” and incorporated herein by reference. Consultant
warrants that it has the experience and ability to perform all work and services required
hereunder and that it shall diligently perform such work and services in a professional and
satisfactory manner.
1.2 Compliance With Law. All work and services rendered hereunder shall
be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the
City and any Federal, State or local governmental agency of competent jurisdiction.
1.3 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its
sole cost and expense such licenses, permits, and approvals as may be required by law for the
performance of the services required by the Agreement.
1.4 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in the “Special Requirements”
attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a
conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the
provisions of Exhibit “B” shall govern.
2. COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Consultant shall be compensated in accordance with the “Schedule of Compensation” attached
hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum
contract amount of Twenty-Five Thousand Dollars ($25,000) (“Contract Sum”).
2.2 Invoices. Each month Consultant shall furnish to City an original
invoice for all work performed and expenses incurred during the preceding month in a form
approved by City’s Director of Finance. By submitting an invoice for payment under this
Agreement, Consultant is certifying compliance with all provisions of the Agreement. The
invoice shall detail charges for all necessary and actual expenses by the following categories:
labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts.
Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice
City for any duplicate services performed by more than one person.
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City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, City will use its best efforts to cause Consultant to be paid within
forty five (45) days of receipt of Consultant’s correct and undisputed invoice; however,
Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot
guarantee that payment will occur within this time period. In the event any charges or expenses
are disputed by City, the original invoice shall be returned by City to Consultant for correction
and resubmission. Review and payment by the City of any invoice provided by the Consultant
shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.3 Additional Services. City shall have the right at any time during the
performance of the services, without invalidating this Agreement, to order extra work beyond
that specified in the Scope of Services or make changes by altering, adding to or deducting from
said work. No such extra work may be undertaken unless a written order is first given by the
Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum
for the actual cost of the extra work, and/or (ii) the time to perform this Agreement, which said
adjustments are subject to the written approval of the Consultant. Any increase in compensation
of up to ten percent (10%) of the Contract Sum but not exceeding a total contract amount of Five
Thousand Dollars ($5,000) or in the time to perform of up to ninety (90) days may be approved
by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be
approved by the City Council. No claim for an increase in the Contract Sum or time for
performance shall be valid unless the procedures established in this Section are followed.
3. PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this
Agreement.
3.2 Schedule of Performance. Consultant shall commence the services
pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all
services within the time period(s) established in the “Schedule of Performance” attached hereto
as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant,
extensions to the time period(s) specified in the Schedule of Performance may be approved in
writing by the Contract Officer but not exceeding thirty (30) days cumulatively.
3.3 Force Majeure. The time period(s) specified in the Schedule of
Performance for performance of the services rendered pursuant to this Agreement shall be
extended because of any delays due to unforeseeable causes beyond the control and without the
fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public
enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions,
riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency,
including the City, if the Consultant shall within ten (10) days of the commencement of such
delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall
ascertain the facts and the extent of delay and extend the time for performing the services for the
period of the enforced delay when and if in the judgment of the Contract Officer such delay is
justified. The Contract Officer’s determination shall be final and conclusive upon the parties to
this Agreement. In no event shall Consultant be entitled to recover damages against the City for
any delay in the performance of this Agreement, however caused, Consultant’s sole remedy
being extension of the Agreement pursuant to this Section.
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3.4 Term. Unless earlier terminated in accordance with Article 7 of this
Agreement, this Agreement shall continue in full force and effect until completion of the services
but not exceeding one (1) year from the date hereof, except as otherwise provided in the
Schedule of Performance (Exhibit “D”).
4. COORDINATION OF WORK
4.1 Representative of Consultant. Alexis Gillam is hereby designated as
being the representative of Consultant authorized to act on its behalf with respect to the work and
services specified herein and make all decisions in connection therewith. All personnel of
Consultant and any authorized agents shall be under the exclusive direction of the representative
of Consultant. Consultant shall utilize only competent personnel to perform services pursuant to
this Agreement. Consultant shall make every reasonable effort to maintain the stability and
continuity of Consultant’s staff and subcontractors, and shall keep City informed of any changes.
4.2 Contract Officer. Catherine Jun [or such person as may be designated
by the City Manager] is hereby designated as being the representative the City authorized to act
in its behalf with respect to the work and services specified herein and to make all decisions in
connection therewith (“Contract Officer”).
4.3 Prohibition Against Subcontracting or Assignment. Consultant shall not
contract with any entity to perform in whole or in part the work or services required hereunder
without the express written approval of the City. Neither this Agreement nor any interest herein
may be assigned or transferred, voluntarily or by operation of law, without the prior written
approval of City. Any such prohibited assignment or transfer shall be void.
4.4 Independent Consultant. Neither the City nor any of its employees shall
have any control over the manner, mode or means by which Consultant, its agents or employees,
perform the services required herein, except as otherwise set forth. Consultant shall perform all
services required herein as an independent contractor of City with only such obligations as are
consistent with that role. Consultant shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City, or that it is a member of a joint
enterprise with City.
5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages. The Consultant shall procure and maintain, at its
sole cost and expense, in a form and content satisfactory to City, during the entire term of this
Agreement including any extension thereof, the following policies of insurance which shall
cover all elected and appointed officers, employees and agents of City:
(a) Commercial General Liability Insurance (Occurrence Form CG0001 or
equivalent). A policy of comprehensive general liability insurance written on a per occurrence
basis for bodily injury, personal injury and property damage. The policy of insurance shall be in
an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used,
either the general aggregate limit shall apply separately to this contract/location, or the general
aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
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damage arising from any injuries or occupational diseases occurring to any worker employed by
or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
written on a per occurrence for bodily injury and property damage in an amount not less than
either (i) bodily injury liability limits of $100,000 per person and $300,000 per occurrence and
property damage liability limits of $150,000 per occurrence or (ii) combined single limit liability
of $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars, and
any other automobile.
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant’s profession. This coverage may be written on a “claims made” basis, and must
include coverage for contractual liability. The professional liability insurance required by this
Agreement must be endorsed to be applicable to claims based upon, arising out of or related to
services performed under this Agreement. The insurance must be maintained for at least 5
consecutive years following the completion of Consultant’s services or the termination of this
Agreement. During this additional 5-year period, Consultant shall annually and upon request of
the City submit written evidence of this continuous coverage.
(e) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
(f) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated
herein.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
its elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or its officers, employees or agents may apply in excess of, and not
contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of
subrogation and contribution it may have against the City, its officers, employees and agents and
their respective insurers. The insurance policy must specify that where the primary insured does
not satisfy the self-insured retention, any additional insured may satisfy the self-insured
retention. All of said policies of insurance shall provide that said insurance may not be amended
or cancelled by the insurer or any party hereto without providing thirty (30) days prior written
notice by certified mail return receipt requested to the City. In the event any of said policies of
insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence
of insurance in conformance with this Section 5.1 to the Contract Officer. No work or services
under this Agreement shall commence until the Consultant has provided the City with
Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders
evidencing the above insurance coverages and said Certificates of Insurance or binders are
approved by the City. City reserves the right to inspect complete, certified copies of and
endorsement to all required insurance policies at any time. Any failure to comply with the
reporting or other provisions of the policies including breaches or warranties shall not affect
coverage provided to City.
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The insurance required by this Agreement shall be satisfactory only if issued by
companies qualified to do business in California, rated “A” or better in the most recent edition of
Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a
financial category Class VII or better, unless such requirements are waived by the City’s Risk
Manager or other designee of the City due to unique circumstances.
5.3 Indemnification. To the full extent permitted by law, Consultant agrees to
indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified
Parties”) against, and will hold and save them and each of them harmless from, any and all
actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or
property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or
threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or
entity arising out of or in connection with the negligent performance of the work, operations or
activities provided herein of Consultant, its officers, employees, agents, subcontractors, invitees,
or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from
Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or
indemnitors’ negligent performance of or failure to perform any term, provision, covenant or
condition of this Agreement, except claims or liabilities occurring as a result of City’s sole
negligence or willful acts or omissions. The indemnity obligation shall be binding on successors
and assigns of Consultant and shall survive termination of this Agreement.
6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records. Consultant shall keep, and require subcontractors to keep, such
ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other
documents relating to the disbursements charged to City and services performed hereunder (the
“books and records”), as shall be necessary to perform the services required by this Agreement
and enable the Contract Officer to evaluate the performance of such services and shall keep such
records for a period of three years following completion of the services hereunder. The Contract
Officer shall have full and free access to such books and records at all times during normal
business hours of City, including the right to inspect, copy, audit and make records and
transcripts from such records.
6.2 Reports. Consultant shall periodically prepare and submit to the
Contract Officer such reports concerning the performance of the services required by this
Agreement or as the Contract Officer shall require.
6.3 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than the City without prior written
authorization from the Contract Officer.
(b) Consultant shall not, without prior written authorization from the Contract
Officer or unless requested by the City Attorney, voluntarily provide documents, declarations,
letters of support, testimony at depositions, response to interrogatories or other information
concerning the work performed under this Agreement. Response to a subpoena or court order
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shall not be considered “voluntary” provided Consultant gives the City notice of such court order
or subpoena.
(c) If Consultant provides any information or work product in violation of this
Agreement, then the City shall have the right to reimbursement and indemnity from Consultant
for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of
Consultant’s conduct.
(d) Consultant shall promptly notify the City should Consultant be served
with any summons, complaint, subpoena, notice of deposition, request for documents,
interrogatories, request for admissions or other discovery request, court order or subpoena from
any party regarding this Agreement and the work performed thereunder. The City retains the
right, but has no obligation, to represent Consultant or be present at any deposition, hearing or
similar proceeding. Consultant agrees to cooperate fully with the City and to provide the City
with the opportunity to review any response to discovery requests provided by Consultant.
6.4 Ownership of Documents. All studies, surveys, data, notes, computer
files, reports, records, drawings, specifications, maps, designs, photographs, documents and other
materials (the “documents and materials”) prepared by Consultant in the performance of this
Agreement shall be the property of the City and shall be delivered to the City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by the City of its
full rights of ownership use, reuse, or assignment of the documents and materials hereunder.
Moreover, Consultant with respect to any documents and materials that may qualify as “works
made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed
“works made for hire” for the City.
7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law. This Agreement shall be interpreted, construed and
governed both as to validity and to performance of the parties in accordance with the laws of the
State of California. Legal actions concerning any dispute, claim or matter arising out of or in
relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles,
State of California. In the event of litigation in a U.S. District Court, venue shall lie exclusively
in the Central District of California, in the County of Los Angeles, State of California.
7.2 Disputes; Default. In the event that Consultant is in default under the
terms of this Agreement, the City shall not have any obligation or duty to continue compensating
Consultant for any work performed after the date of default. Instead, the City may give notice to
Consultant of the default and the reasons for the default. The notice shall include the timeframe
in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but
may be extended, if circumstances warrant. During the period of time that Consultant is in
default, the City shall hold all invoices and shall, when the default is cured, proceed with
payment on the invoices. If Consultant does not cure the default, the City may take necessary
steps to terminate this Agreement under this Article.
7.3 Legal Action. In addition to any other rights or remedies, either party
may take legal action, in law or in equity, to cure, correct or remedy any default, to recover
damages for any default, to compel specific performance of this Agreement, to obtain
declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this
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Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory
claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue any
legal action under this Agreement.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.4 Termination Prior to Expiration of Term. This Section shall govern any
termination of this Contract except as specifically provided in the following Section for
termination for cause. The City reserves the right to terminate this Contract at any time, with or
without cause, upon thirty (30) days’ written notice to Consultant, except that where termination
is due to the fault of the Consultant, the period of notice may be such shorter time as may be
determined by the Contract Officer. In addition, the Consultant reserves the right to terminate
this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City,
except that where termination is due to the fault of the City, the period of notice may be such
shorter time as the Consultant may determine. Upon receipt of any notice of termination,
Consultant shall immediately cease all services hereunder except such as may be specifically
approved by the Contract Officer. Except where the Consultant has initiated termination, the
Consultant shall be entitled to compensation for all services rendered prior to the effective date
of the notice of termination and for any services authorized by the Contract Officer thereafter in
accordance with the Schedule of Compensation or such as may be approved by the Contract
Officer. In the event the Consultant has initiated termination, the Consultant shall be entitled to
compensation only for the reasonable value of the work product actually produced hereunder, but
not exceeding the compensation provided therefore in the Schedule of Compensation Exhibit
“C”. In the event of termination without cause pursuant to this Section, the terminating party
need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.
7.5 Termination for Default of Consultant. If termination is due to the
failure of the Consultant to fulfill its obligations under this Agreement, City may, after
compliance with the provisions of Section 7.2, take over the work and prosecute the same to
completion by contract or otherwise, and the Consultant shall be liable to the extent that the total
cost for completion of the services required hereunder exceeds the compensation herein
stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City
may withhold any payments to the Consultant for the purpose of set-off or partial payment of the
amounts owed the City as previously stated.
8. MISCELLANEOUS
8.1 Covenant Against Discrimination. Consultant covenants that, by and for
itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall
be no discrimination against or segregation of, any person or group of persons on account of
race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin,
ancestry, or other protected class in the performance of this Agreement. Consultant shall take
affirmative action to ensure that applicants are employed and that employees are treated during
employment without regard to their race, color, creed, religion, sex, gender, sexual orientation,
marital status, national origin, ancestry, or other protected class
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8.2 Non-liability of City Officers and Employees. No officer or employee
of the City shall be personally liable to the Consultant, or any successor in interest, in the event
of any default or breach by the City or for any amount, which may become due to the Consultant
or to its successor, or for breach of any obligation of the terms of this Agreement.
8.3 Notice. Any notice, demand, request, document, consent, approval, or
communication either party desires or is required to give to the other party or any other person
shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of
the City, to the City Manager and to the attention of the Contract Officer (with her/his name and
City title), City of Rancho Palos Verdes, 701 East Rancho Palos Verdes, Rancho Palos Verdes,
California 90745 and in the case of the Consultant, to the person(s) at the address designated on
the execution page of this Agreement. Either party may change its address by notifying the other
party of the change of address in writing. Notice shall be deemed communicated at the time
personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided
in this Section.
8.4 Integration; Amendment. It is understood that there are no oral
agreements between the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements and understandings, if
any, between the parties, and none shall be used to interpret this Agreement. This Agreement
may be amended at any time by the mutual consent of the parties by an instrument in writing.
8.5 Severability. In the event that part of this Agreement shall be declared
invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such
invalidity or unenforceability shall not affect any of the remaining portions of this Agreement
which are hereby declared as severable and shall be interpreted to carry out the intent of the
parties hereunder unless the invalid provision is so material that its invalidity deprives either
party of the basic benefit of their bargain or renders this Agreement meaningless.
8.6 Waiver. No delay or omission in the exercise of any right or remedy by
non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. A party’s consent to or approval of any act by the other party requiring the party’s
consent or approval shall not be deemed to waive or render unnecessary the other party’s consent
to or approval of any subsequent act. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or any other provision
of this Agreement.
8.7 Attorneys’ Fees. If either party to this Agreement is required to initiate
or defend or made a party to any action or proceeding in any way connected with this
Agreement, the prevailing party in such action or proceeding, in addition to any other relief
which any be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees,
whether or not the matter proceeds to judgment.
8.8 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
8.9 Counterparts.
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This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
8.10 Warranty & Representation of Non-Collusion. No official, officer, or
employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any
official, officer, or employee of City participate in any decision relating to this Agreement which
may affect his/her financial interest or the financial interest of any corporation, partnership, or
association in which (s)he is directly or indirectly interested, or in violation of any corporation,
partnership, or association in which (s)he is directly or indirectly interested, or in violation of any
State or municipal statute or regulation. The determination of “financial interest” shall be
consistent with State law and shall not include interests found to be “remote” or “noninterests”
pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that
it has not paid or given, and will not pay or give, to any third party including, but not limited to,
any City official, officer, or employee, any money, consideration, or other thing of value as a
result or consequence of obtaining or being awarded any agreement. Consultant further warrants
and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or
collusion that would result in the payment of any money, consideration, or other thing of value to
any third party including, but not limited to, any City official, officer, or employee, as a result of
consequence of obtaining or being awarded any agreement. Consultant is aware of and
understands that any such act(s), omission(s) or other conduct resulting in such payment of
money, consideration, or other thing of value will render this Agreement void and of no force or
effect.
Consultant’s Authorized Initials _______
8.11 Corporate Authority. The persons executing this Agreement on behalf
of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly
authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing
this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the
entering into this Agreement does not violate any provision of any other Agreement to which
said party is bound. This Agreement shall be binding upon the heirs, executors, administrators,
successors and assigns of the parties.
[Signatures on the following page.]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
Paul Seo, Mayor
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William Wynder, City Attorney
CONSULTANT:
By:
Name:
Title:
By:
Name:
Title:
Address:
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will perform the following services:
A. See attached proposal.
II. All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City.
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EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
None
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EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. See attached proposal.
II. Within the budgeted amounts for each Task, and with the approval of the Contract
Officer, funds may be shifted from one Task subbudget to another so long as the
Contract Sum is not exceeded per Section 2.1, unless Additional Services are
approved per Section 2.3.
III. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all the work performed, the number of hours worked, and the
hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials,
and travel properly charged to the Services.
IV. The total compensation for the Services shall not exceed $25,000 as provided in
Section 2.1 of this Agreement.
V. Consultant’s billing rates for all personnel are attached as Exhibit C-1.
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EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. See attached proposal
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
E-14
Our Services
The City of Rancho Palos Verdes values community engagement and wishes to enhance its
effectiveness through on call communications. Tripepi Smith can deliver upon the City’s requested
needs through our unique mix of service offerings, which may include, but are not limited to social media
management; web and social media strategy, optimization (SEO) and metrics; web hosting/ support;
full-service graphic design; brand/logo development; content creation; photography; videography; event
production and technical support; animation and motion graphics; and more.
Strategy, Marketing,
Communications
Creative Services
Strategic Development, Research,
Surveys, Messaging
Social Media Management
Web and Social Media Strategy,
Optimization (SEO), Metrics
Web Hosting and Support
Email Campaigns
Relations
(Media, Stakeholders, Public, Government)
Support and Training for Events,
Presentations and Virtual Gatherings
Digital, Print, Radio,
Out-of-Home Advertising
Staff Training
(Media, Social Media, Photo, Brand Implementation)
Association Management Services
Full-Service Graphic Design
for Digital, Print and Outdoor
Brand and Logo Development
Content Creation
(Writing, Editorial, Thought Leadership)
Output Services
(Digital Distribution, Print Management, Mail
Management)
Illustration and Information Graphics
Photography
Videography, Broadcasting, Podcasting,
Drone
Event Production, Technical and AV
Support
Animation and Motion Graphics
Web Design and Implementation
E-15
2026-27 Hourly Rates
Tripepi Smith will apply the following standard hourly rates and related fees for any authorized as-
needed (Time & Materials) work. Such work must be clearly authorized in writing before proceeding.
2026-27 Hourly Rates
Standard Reduced Retainer
Principal $380 $315
Director $265 $225
Art/Creative Director $265 $225
Senior Business Analyst $205 $180
Business Analyst $150 $125
Junior Business Analyst $115 $100
Senior Videographer/Animator $205 $175
Senior Photographer $175 $150
Videographer/Photographer $140 $120
Junior Videographer/Photographer $115 $100
Senior Graphic Designer $195 $165
Graphic Designer $140 $120
Junior Graphic Designer $115 $100
Web Developer $210 $185
Junior Web Developer $115 $100
Drone Operator $205 $180
Council Chamber A/V Operator $115 $100
Invoicing & Payment Terms
At Tripepi Smith, we bill on either a Retainer, Fixed Fee or Time & Materials basis, with each billing type
following its own payment schedule. Regardless, terms are Net 30 days.
• Fixed Fee work is billed upon defined milestones.
• Time & Materials work is billed in 15-minute increments (i.e. 4.0, 1.25, 6.5 or 0.75 hours) at the
end of the month in which work is done.
• Retainer work is billed on the 15th of each month.
E-16
Other Cost Information
Tripepi Smith has related service fees that may come up during our engagement that we want to tell you
about.
Annual Increase
Tripepi Smith will increase the hourly rates and retainer fees for all resources by 5% or the national CPI
index–whichever is higher–each year on the anniversary of the contract, starting on the first anniversary
of any contract when the contract duration is longer than one year. Otherwise, new rates will be
negotiated with each new contract.
Retainer Discount
When a client’s retainer exceeds $7,150 per month, they gain access to our reduced retainer rates.
Travel Costs
Travel costs must be pre-authorized and then will be reimbursed by the client for any requested travel to
complete a requested scope of work. Travel costs may include airfare, lodging, car rentals and gas.
Additionally, when client work requires that we be onsite, we will invoice for a resource’s travel time at
50% of the resource’s hourly rate.
Equipment Costs
Tripepi Smith offers some services that require equipment, such as drone operations and video
production. As such, in those cases, the following rates apply:
Half Day (Under 4 Hours) Full Day (4+ Hours)
Video $450 $650
Drone $550 – Flat Fee
Music and Video Licensing
Sometimes the client will want Tripepi Smith to apply music or use stock imagery/video while producing
video. In these cases, we will need to apply licensing fees of approximately $100 per song and $200 if
we use stock video imagery. This will provide a license for the use of the music and video footage to
Tripepi Smith and its clients.
Meltwater Fee
Tripepi Smith offers a standard Meltwater package at a flat rate of $545 per month. This package
includes a newsletter digest (of any frequency), up to three searches, and a monthly dashboard.
Custom Meltwater solutions are also available upon request.
Website Hosting Fees
If website hosting services are required, Tripepi Smith will charge a $630 website hosting fee and a $30
Domain Registration and DNS service fee, unless otherwise specified in this proposal. Fees will be
E-17
billed upon commencement of hosting services, and annually thereafter. Please note the website
hosting package is limited to 10 Gigabytes of total storage. Additional storage for the site is available for
a fee of $1.70 per gig per month of 10 Gigabytes of storage.
Service Fees
Tripepi Smith prefers that clients pay service providers directly to avoid unnecessary administrative
costs. You should also know, however, that we have no economic interest in service providers, unless
otherwise specified in this proposal.
If a client asks Tripepi Smith to pay for a service provider bill, we will apply a 10% agency fee to the
reimbursement expense. Typical service fees include, but are not limited to: print, mailing, digital
advertising, media placements, voiceovers, translations and closed captions.
Partner Access
Tripepi Smith has access to entities that may be relevant to our engagement. These partnerships allow
Tripepi Smith to offer clients extra media reach or additional services at partner pricing.
Local Information Network of Knowledge (LINK): www.LocalInfoNetwork.com – A community forum for local
government professionals in California to discover and share resources, policies, sample work products, best
practices and more.
PublicCEO: www.PublicCEO.com – Digital news about public affairs, reaching over 17,500 California
government executives through a daily podcast, job board, video podcast and more.
Civic Business Journal: www.CivicBusinessJournal.com – Digital interest stories on the people,
companies and solutions that make local government in California more effective.
FlashVote: www.FlashVote.com – Statistically valid surveying that helps leaders make decisions.
• Disclaimer: Tripepi Smith President Ryder Todd Smith is an investor in FlashVote.
Tripepi Smith Talent Solutions: www.TSTalentSolutions.com – A multifaceted recruitment consultancy
service, combining local government access with communications to advance talent quests and build culture
warriors.
Meltwater: www.TripepiSmith.com/Media -Intelligence – An enterprise-class, comprehensive media
monitoring solution that is best combined with Tripepi Smith’s analytics team.
E-18
AMENDMENT NO. 3
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES
(“Amendment No. 3”) by and between the CITY OF RANCHO PALOS VERDES a California
municipal corporation (City) and COTTON SHIRES AND ASSOCIATES INC., a California
corporation, (“Consultant”) and is effective as of July 1, 2026.
RECITALS
A. On July 1, 2022 City and Consultant entered into that certain Agreement for
Professional Services (“Agreement”) whereby Consultant agreed to provide Geological
professional services for the Community Development Department for a Contract Sum of
$540,000 for the term of 2-years with an option to extend one additional year. The annual contract
max is not to exceed $180,000.
B. On July 1, 2024 City entered into Amendment No. 1 to exercise the option to
extend the Agreement one-year without increasing the contract sum to continue to provide
Geological professional services through June 30, 2025.
C. On July 1, 2025 City entered into Amendment No. 2 to increase the total sum of
the Agreement by $360,000 for a total Contract Sum of $900,000 and extend the Agreement 2
years to continue Geological professional services through June 30, 2027.
D. City and Consult now desire to further amend the Agreement, as amended, to
update the Schedule of Compensation (Exhibit C) increasing billable rates by 10% without any
change to the total Contact Sum of $900,000.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
Attachment Exhibit “C”
Schedule of Compensation effective July 1, 2026
2. Continuing Effect of Agreement. Except as amended by Amendment No. 3, all
provisions of the Agreement shall remain unchanged and in full force and effect. From and after
the date of this Amendment No. 3, whenever the term “Agreement” appears in the Agreement, it
shall mean the Agreement, as amended by Amendment No. 3.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
F-1
01203.0005/977164.1 -2-
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
4. Compensation and Method of Payment. Consultant represents and warrants to
City that, as of the date of this Amendment No. 3, City is not in default of any material term of the
Agreement and that there have been no events that, with the passing of time or the giving of notice,
or both, would constitute a material default under the Agreement.
5. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 3.
6. Authority. The persons executing this Amendment No 3. on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 3 on behalf of said party, (iii) by so executing this
Amendment No. 3 , such party is formally bound to the provisions of this Amendment No.3, and
(iv) the entering into this Amendment No. 3 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
F-2
F-3
01203.0005/977164.1
F-4
EXHIBIT “C-1”
RATES FOR ALL PERSONNEL
Personnel Rates
A.Senior Principal Engineer/Geophysicist $250.00/hr
B.Principal Geologist/Engineer $230.00/hr
C.Supervising Geologist/Engineer $205.00/hr
D.Senior Geologist/Engineer/GIS Specialist $180.00/hr
E.Senior Staff Geologist/Engineer $165.00/hr
F.Staff Geologist/Engineer $150.00/hr
G.Field/Laboratory Technician*$125.00/hr
H.Technician Illustrating 120.00/hr
I.Clerical/Accounting $85.00/hr
*prevailing wage rate
Rates for
FY2026-27*
$275.00/hr
$253.00/hr
$225.50/hr
$198.00/hr
$165.00/hr
$181.50/hr
$137.50/hr
$132.00/hr
$93.50/hr
*10% increase on all rates
F-5
EXHIBIT "C"
SCHEDULE OF COMPENSATION
GEOLOGIC REVIEWS
Category I For preparation of a Preliminary Site Review as part of the Building and
275 Safety plan check process and covers the review of plans, city files, and a
site visit to determine if geotechnical reports or studies will be required
Category 2 When submittal of a geotechnical report is required based on the initial
1,550
site assessment (category 1 fee has already been paid) This fee covers the
geotechnical review of submitted geotechnical reports and one review of
supplemental information
Category 3 When a geology / soils report is required to be submitted for geotechnical
1,825 review as part of the Planning review process The fee covers the cost of a
site visit, the review of the geotechnical report, and the review of one
supplemental report
Category 4 When additional information is required to approve geotechnical reports
437 50 or an update letters is required
Category 5
For services that would not be part of a fixed fee process, such as review
Trust deposit)of the site visits for view restoration, bluff top properties, code
enforcement, subdivisions, and other special projects The estimated costs
will be determined prior to the schedule on time and material basis This
fee is to be determined by staff
Miscellaneous Miscellaneous on-call services shall be compensated
On-call based on a time and materials basis in accordance with
Services the hour rates in Exhibit - C-1"
FY2026-27
Fees*
$302.50
$1,705.00
$2,007.50
$481.25
*10% increase in all categories
F-6
AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES
("Amendment No. 2") by and between the CITY OF RANCHO PALOS VERDES a California
municipal corporation (City) and COYOTE WILDLIFE AND PEST SOLUTIONS, INC., a
California corporation ("Consultant") and is effective as of July 1, 2026.
RECITALS
A. On September 5, 2023 City and Consultant entered into Agreement for Professional
Services ("Agreement") whereby Consultant agreed to provide Coyote Trapping services for a
Contract Sum of $180,000 through June 30, 2025 with an option to extend the Agreement one
additional year.
B. On July 1, 2025 City and Consultant exercised the option to extend the Agreement
one-year through June 30, 2026 without increasing the contract sum to continue services related
to Coyote Trapping as directed by the Code Enforcement Division.
C . City and Consultant now desire to enter into Amendment No. 2 to extend the
agreement an additional two years through June 30, 2028, and increase the contract sum to a not-to
exceed amount of 240,000. The annual amount is not to exceed $30,000.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics .
Section 3.4 Term is amended to read:
"3.4 Term. Unless earlier tenninated in accordance with Article 7 of this
Agreement, this Agreement shall continue in full force and effect until
completion of the services but not exceeding June 30, ~-2028. The City
may, ifl its diseretiofl, exteHd the term by one additional one year term."
Section 2.1, "Contract Sum," is hereby amended as follows:
01203.0005/977164. I
"2.1 Contract Sum. Subject to any limitations set forth in this Agreement,
City agrees to pay Consultant the amounts specified in the "Schedule of
Compensation" attached hereto as Exhibit "C" and incorporated herein by
this reference. The total compensation, including reimbursement for actual
expenses, shall not exceed $180,000 (One Hundred Eighty Thousand
Dollars) $240,000 (Two Hundred Forty Thousand Dollars) (the "Contract
Sum"), unless additional compensation is approved pursuant to Section 1.9.
G-1
Annual compensation shall not exceed $60,000 (Sixty Thousand Dollars).
$30,000 (Thirty Thousand Dollars)."
2. Continuing Effect of Agreement. Except as amended by Amendment No. 2, all
provisions of the Agreement shall remain unchanged and in full force and effect. From and after
the date of this Amendment No.2, whenever the term "Agreement" appears in the Agreement, it
shall mean the Agreement, as amended by Amendment No. 2.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
4. Compensation and Method of Payment. Consultant represents and warrants to
City that, as of the date of this Amendment No. 2, City is not in default of any material term of the
Agreement and that there have been no events that, with the passing of time or the giving of notice,
or both, would constitute a material default under the Agreement.
5. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 2.
6. Authority. The persons executing this Amendment No 2. on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this
Amendment No.2 , such party is formally bound to the provisions of this Amendment No.2, and
(iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
01203.0005/977164.l
G-2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William W. Wynder, City Attorney
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
Paul Seo, Mayor
CONSULTANT:
COYOTE WILDLIFE AND PEST SOLUTIONS,
INC., aC
By:__._-'---------<----+--+r---~---
Na .
Title: Chief Executive ffi er ......
By ~w.n;71,tte__
Na ance Rizzo
Title: Chief Financial Officer
Address: 8285 E. Santa Ana Canyon Road
STE-135 PMB 214
Anaheim Hills, CA 92808
7I/_
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.
01203.0005 /977164.l
G-3
01203.0005/977164.1
AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES
(“Amendment No. 2”) by and between the CITY OF RANCHO PALOS VERDES a California
municipal corporation (City) and INFINITY TECHNOLOGIES a California corporation,
(“Consultant”) and is effective as of July 1, 2026.
RECITALS
A. On June 20, 2023 City and Consultant entered into Agreement for Professional
Services (“Agreement”) whereby Consultant agreed to provide Citywide GIS services for a
Contract Sum of $225,000 for the term of 2-years through June 30, 2025 with an option to extend
the Agreement one additional year.
B. On July 1, 2025 City and Consultant exercised the option to extend the Agreement
one-year without increasing the contract sum to continue to provide Consulting Services related to
GIS through June 30, 2026.
C. City and Consultant now desire to extend the Agreement an additional 2 years
through June 30, 2028, and increase the contract amount to a not -to- exceed amount of $381,000
with an annual not to exceed amount of $78,000.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
Attachment Exhibit “C”
Schedule of Compensation effective July 1, 2026
“3.4 Term. Unless earlier terminated in accordance with Article 7 of this
Agreement, this Agreement shall continue in full force and effect until
completion of the services but not exceeding June 30, 2025. 2028. The City
may, in its discretion, extend the term by one additional one-year term.”
“2.1 Contract Sum Subject to any limitations set forth in this Agreement,
City agrees to pay Consultant the amounts specified in the "Schedule of
Compensation" attached hereto as Exhibit "C" and incorporated herein by
this reference. The total compensation, including reimbursement for actual
expenses, shall not exceed $225,000 (Two Hundred Twenty-Five Thousand
Dollars) $381,000 (Three Hundred Eighty One Thousand) (the "Contract
Sum"), which includes $150,000 (One Hundred Fifty Thousand Dollars) for
the initial two-year Term and $75,000 (Seventy-Five Thousand Dollars) for
the optional additional one-year Term, unless additional compensation is
approved pursuant to Section 1.9. Annual compensation shall not exceed
H-1
01203.0005/977164.1
$75,000 (Seventy-Five Thousand Dollars). $78,000 (Seventy-Eight
Thousand ).”
2. Continuing Effect of Agreement. Except as amended by Amendment No. 2, all
provisions of the Agreement shall remain unchanged and in full force and effect. From and after
the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it
shall mean the Agreement, as amended by Amendment No. 2.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
4. Compensation and Method of Payment. Consultant represents and warrants to
City that, as of the date of this Amendment No. 2, City is not in default of any material term of the
Agreement and that there have been no events that, with the passing of time or the giving of notice,
or both, would constitute a material default under the Agreement.
5. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 2.
6. Authority. The persons executing this Amendment No 2. on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this
Amendment No. 2 , such party is formally bound to the provisions of this Amendment No.2, and
(iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
H-2
01203.0005/977164.1
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
____________________________________
Paul Seo, Mayor
ATTEST:
_________________________________
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_________________________________
William W. Wynder, City Attorney
CONSULTANT:
INFINITY TECHNOLOGIES, a California
Corporation
By:
Name: Mohammad Ahmed
Title: President
By:
Name: Mohammad Ahmed
Title: CFO
Address: 9831 W. Taron Drive
Elk Grove, CA 95757
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
H-3
Section 2 | FEE PROPOSAL
INFINITY TECHNOLOGIES GIS HOURLY RATE SCHEDULE (AMENDED)
Our hourly rates for GIS staff are included below and are inclusive of travel.
GIS CLASSIFICATION HOURLY RATE ($)
REMOTE
HOURLY RATE ($)
ON-SITE
Project Manager 180 200
Enterprise GIS Architect 185 210
Senior GIS Analyst 155 175
GIS Analyst II 145 165
GIS Analyst I 135 155
Senior GIS Technician 130 150
GIS Technician II 120 140
GIS Technician I 105 125
H-4
01203.0005/1030934.1
AMENDMENT NO. 4
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES
(“Amendment No. 4”) by and between the CITY OF RANCHO PALOS VERDES (“City”) and
MICHAEL BAKER INTERNATIONAL, INC., a Pennsylvania corporation (“Consultant”), is
effective as of July 1, 2026.
RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services
dated July 1, 2022 (“Agreement”) whereby Consultant agreed to provide on-call planning services
for the Community Development Department for a Term of two years and a not-to-exceed Contract
Sum of $30,000, with the option to extend the Term by two additional one-year terms.
B. On December 6, 2022, City entered into Amendment No. 1 to increase the total
sum of the Agreement by $85,000 for a total Contract Sum of $115,000 to expand planning support
services due to a temporary staff shortage in the Planning Division, and ongoing need for technical
planning support for issues such as housing, noise, biology, and traffic.
C. On July 1, 2024 City entered onto Amendment No. 2 to amend the Agreement and
exercise the option to extend the Agreement one-year to continue to provide Planning professional
services through June 30, 2025, with no increase in Contract Sum.
D. On December 3, 2024 City and Consultant entered into Amendment No. 3 to
increase the Agreement by $70,000 for a total Contract Sum of $185,000 and extend the
Agreement through June 30, 2026 to continue contract planning support services due to continued
staff shortages in the Planning Division, and an ongoing need for on-call technical planning
support for projects related to housing, noise, biology, and traffic.
E. City and Consultant now desire to enter into Amendment No. 4 to extend services
through June 30, 2028 and increase the contract amount to a not-to-exceed amount of $265,000
to continue on-call technical support. It is important to note that applicants / property owners pay
for the expenses related to this contract, through prepaid Trust Deposits.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
Section 2.1, “Contract Sum,” is hereby amended as follows:
“2.1 Contract Sum. Subject to any limitations set forth in this Agreement,
City agrees to pay Consultant the amounts specified in the “Schedule of
Compensation” attached hereto as Exhibit “C” and incorporated herein by this
reference. The total compensation, including reimbursement for actual expenses,
shall not exceed $185,000 (One Hundred and Eighty-Five Thousand Dollars)
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01203.0005/1030934.1
$265,000 (Two Hundred Sixty Five Dollars) (the “Contract Sum”), unless
additional compensation is approved pursuant to Section 1.9.”
Section 3.4 Term is amended to read:
Unless earlier terminated in accordance with Article 7 of this Agreement,
this Agreement shall continue in full force and effect until completion of the
services but not exceeding two years from the date hereof, June 30, 2025June 30,
2028 except as otherwise provided in the Schedule of Performance (Exhibit “D”).
The City may, in its discretion, extend the Term by one additional 1-year term.
2. Continuing Effect of Agreement. Except as amended by Amendment No. 4, all
provisions of the Agreement shall remain unchanged and in full force and effect. From and after
the date of this Amendment No. 4, whenever the term “Agreement” appears in the Agreement, it
shall mean the Agreement, as amended by Amendment No. 4 to the Agreement.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 4,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 4,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 4.
5. Authority. The persons executing this Amendment No. 4 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 4 on behalf of said party, (iii) by so executing this
Amendment No. 4 such party is formally bound to the provisions of this Amendment No. 4, and
(iv) the entering into this Amendment No. 4 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
I-2
01203.0005/1030934.1
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
____________________________________
Paul Seo, Mayor
ATTEST:
_________________________________
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_________________________________
William W. Wynder, City Attorney
CONSULTANT:
MICHAEL BAKER INTERNATIONAL,
INC., a Pennsylvania Corporation
By: ________________________________
Name: Fareeha Kibriya
Title: Vice President
Name: Richard Beck
Title: Assistant Secretary
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Amendment No.2") by and between the CITY OF RANCHO PALOS VERDES, a California municipal corporation (City), and RAPTOR EVENTS, LLC, a California limited liability
company ("Consultant'") is effective as of July 1, 2026.
RECITALS
A. City and Consultant entered into that certain *Agreement for Professional
Services," dated March 21,2023 ("Agreement"), whereby Consultant agreed to provide services for the Peafowl Management Plan managed by the Code Enforcement Division of the Community Development Department for a Contract Sum of $86,000, for a Term of two years with an option
to extend one additional year.
B. On February 20, 2025, the City and Consultant extended the Term of the Agreement
to allow time to complete the Census Report for City Council review by June 30, 2025.
C. On July 1, 2026 the City and Consultant exercised the option to extend the
Agreement one year without increasing the Contract Sum to provide services for the Peafowl
Management Plan through June 30, 2026 with no change to the contract sum of $86,000.
01203.0005/984648.2
D. City and Consultant now desire to further amend the Agreement, as amended, to
extend the Agrèement an additional 3 years through June 30, 2029, and increase the contract sum
to a not-to-exceed amount of $161,000. The annual amount is not to exceed $25,000.
TERMS
1 Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethreugh and added text in bold italics.
Section 3.4, Term is amended to read:
Unless earlier terminated in accordance with Article 7 of this Agreement,
this Agreement shall continue in full force and effect until completion of
the services but not exceeding twefyears fFem the date hereefJune 30,
2029, except as otherwise provided in the Schedule of Performance (Exhibit "D"), TheCity may-initsdiseretion, extend the Tem-by ene additienał ene year term-by givngadvanee written-netiee ef the same net later than sixty (60) eałendar-days prier to-the expiratien ef the Ter:
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference.
Section 2.1, Contract Sum is hereby amended as follows:
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2. Continuing Effect of Agreement. Except as amended by Amendment No. 2, all
provisions of the Agreement shall remain unchanged and in full force and effect. From and after
the date of this Amendment No,. 2, whenever the term “Agreement" appears in the Agreement, 1t
shall mean the Agreement, as amended by Amendment No. 2.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.
2.1 Contract Sum
4.
shall The total compensation, including reimbursement for actual expenses,:
not exceed $86,000 Eighty Six Theusand Dears) S161,000 (One
Hundred Sixy-One Thousand Dollars)(the "Contract Sum"), unless
additional compensation is approved pursuant to Section 1.9. Annual
compensation shall not exceed $43-000 Ferty Three Theusand Dellars).
$25,000 (Twenty-Five Thousand Dollars).
Compensation and Method of Payment. Consultant represents and warrants to City that, as of the date of this Amendment No. 2, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.
5 Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 2.
6. Authority. The persons executing this Amendment No 2. on behalf of the parties hereto warrant that () such party is duly organized and existing, (i) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (ii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No.2, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said party is bound.
01203.0005/984648.2
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William W. Wynder, City Attorney
CITY:
01203.0005/984648.2
CITY OF RANCHO PALOS VERDES, a
municipal corporation
CONSULTANT:
Paul Seo, Mayor
RAPTOR EVENTS, LLC, a California
Limited Liability Company
By:
Name: Jonathan Gonzalez
Title: Managing Member
By:: N Name: Jonathan Gonzalez
Title: Managing Member
Address: 2115 Martin Luther King Jr. Ave
Long Beach, CA 90806
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.
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AMENDMENT NO. 1
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES
(“Amendment No. 1”) by and between the CITY OF RANCHO PALOS VERDES (“City”) and
HdL COREN & CONE, a California Corporation (“Consultant”) is effective as of July 1, 2026.
RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services
dated July 1, 2025 (“Agreement”) whereby Consultant agreed to provide Property Tax Consulting
& Auditing Services (the “Services”) for one year, for a Contract Sum not to exceed $25,000.
B. City and Consultant now desire to amend the Agreement to extend the term of the
agreement for an additional twelve months and a revised Contract Sum not to exceed $50,000,
with anticipated costs of $17,450 in Fiscal Year 2026-27.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
COMPENSATION
Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be
compensated in accordance with the “Schedule of Compensation” attached hereto as
Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum
contract amount of $25,000.00 (Twenty-Five Thousand Dollars and No Cents) $50,000.00
(Fifty- Thousand Dollars and No Cents) (“Contract Sum”).
3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement,
this Agreement shall continue in full force and effect until completion of the services but
not exceeding one (1) year from the date hereof June 30, 2027, except as otherwise
provided in the Schedule of Performance (Exhibit “D”)
Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be
compensated in accordance In Exhibit C
Consultant shall provide the Base Services described in Exhibit “A” above, for a fixed
annual fee of $16,950 $17,450 (invoiced quarterly). The Base Fixed Fee shall be adjusted
annually by the California Consumer Price Index (CCPI) for all items as determined by the
California Department of Industrial Relations as measured February to February by the
California All Urban Consumers index.
2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1,
all provisions of the Agreement shall remain unchanged and in full force and effect. From and
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01203.0001/308425.2 -2-
after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it
shall mean the Agreement, as amended by this Amendment No. 1 to the Agreement.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 1,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 1,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 1.
5. Authority. The persons executing this Amendment No. 1 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this
Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and
(iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
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01203.0001/308425.2 -3-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
____________________________________
Paul Seo, Mayor
ATTEST:
_________________________________
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_________________________________
William W. Wynder, City Attorney
CONSULTANT:
HdL COREN & CONE, a California
corporation
By: ________________________________
Paula Cone
President
By: ________________________________
Nichole Cone-Morishita
Chief Financial Officer
Address: 120 S. State College Boulevard
Suite 200
Brea, California 92821
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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01203.0001/308425.2
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same i
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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01203.0001/308425.2
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same i
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
K-5
AMENDMENT NO. 3
TO AGREEMENT FOR CONTRACT SERVICES
THIS AMENDMENT NO. 3 TO THE AGREEMENT FOR CONTRACT SERVICES
(“Amendment No. 3”) by and between the CITY OF RANCHO PALOS VERDES, a California
municipal corporation (“City or “Client”) and TYLER TECHNOLOGIES, INC., a Delaware
corporation (“Consultant” or “Tyler”) is effective as of July 1, 2026 (“Effective Date”).
RECITALS
A. City and Consultant entered into that certain Agreement for Contract Services dated June 6,
2016 (the “Agreement”) for the provision, implementation, and operation by Consultant of
Software as a Service (SaaS) System (“Services”) from July 1, 2016 through June 30, 2021,
for an initial Contract Sum of $420,460. The Agreement provides an option for the City to
renew the Agreement for one five (5) year term, and then subsequently for additional one (1)
year terms, by mutual agreement of City and Consultant.
B. On February 1, 2017, City and Consultant entered into a change order increasing the
Contract Sum by $78,763.25 to $499,223.25.
C. City and Consultant subsequently entered into a second change order dated May 31, 2017,
reducing the Contract Sum by $100 to $499,123.25.
D. City and Consultant subsequently entered into a third change order effective June 14, 2018
reducing the Contract Sum by $5,600.00 to $493,523.25.
E. City and Consultant subsequently executed Amendment Number 1 on August 3, 2021,
reducing the Contract Sum by $73,499.14, which represented unused implementation
services from July 1, 2016 through June 30, 2021, and exercised the option to extend the
term of the Agreement for one five (5) year term commencing on the July 1, 2021 and
ending on June 30, 2026, and increased the Contract Sum, after the aforementioned
reduction, by $305,920.00 to $725,944.11.
F. City and Consultant subsequently executed Amendment Number 2 on May 5, 2026,
exercising the option to extend the term of the Agreement for an additional one (1) year term,
ending on June 30, 2027, and increasing the Contract Sum by $64,243.20 to $790,187.31.
G. City and Consultant now desire to enter into Amendment Number 3 to add a service for
public reporting, increasing the Contract Sum by $12,300 to $802,487.31.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
a. Section 2.1, Contract Sum, is hereby amended as follows:
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“Subject to any limitations set forth in this Agreement, City agrees to pay Consultant
the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit
“C” and incorporated herein by this reference. The total compensation, for the entire
term commencing July 1, 2016 through June 30, 2027 (“Term”), including
reimbursement for actual expenses, but excluding any software, products, and
services added via a purchase order or signed quote, including any associated
expenses, shall not exceed $790,187.31 (Seven Hundred Ninety Thousand, One
Hundred Eighty-Seven Dollars and Thirty-One Cents) $802,487.31 (Eight Hundred
and Two Thousand, Four Hundred Eighty-Seven Dollars and Thirty-One Cents)
(the “Contract Sum”) with total compensation for the portion of the Term
commencing July 1, 2026 and ending June 30, 2027 not to exceed $64,243.20
(Sixty-Four Thousand Two Hundred Forty-Three Dollars and Twenty Cents)
$76,543.20 (Seventy-Six Thousand Five Hundred Forty-Three Dollars and Twenty
Cents), unless additional compensation is approved pursuant to Section 1.8. The not
to exceed amounts are based on the mutually agreed scope of services and may not
be exceeded unless approved by the Contract Officer in advance pursuant to Section
1.8 of this Agreement. For the avoidance of doubt, in the event that the estimated
travel budget provided for in Exhibit C is exceeded, Tyler shall continue to travel as
needed to reasonably perform the services for the mutually agreed scope provided for
under this Agreement, and City shall not be responsible for any reimbursements
detailed herein for such travel.”
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b. Section I of Exhibit “C”, “Schedule of Compensation”, is hereby amended to
add the following:
2. Continuing Effect of Agreement. Except as amended by this Amendment No. 2, all
provisions of the Agreement shall remain unchanged and in full force and effect. From and after the
Effective Date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement,
it shall mean the Agreement, as amended by this Amendment No. 2 to the Agreement.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been no
written or oral modifications to the Agreement other than as provided herein. Each party represents
and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.
Consultant represents and warrants to City that, as of the Effective Date of this Amendment
No. 3, City is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
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City represents and warrants to Consultant that, as of the Effective Date of this Amendment
No. 3, Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No. 3.
5. Authority. The persons executing this Amendment No. 3 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 3 on behalf of said party, (iii) by so executing this
Amendment No. 3, such party is formally bound to the provisions of this Amendment No. 3, and (iv)
the entering into this Amendment No. 3 does not violate any provision of any other agreement to
which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on the
date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES,
a municipal corporation
____________________________________
Paul Seo, Mayor
ATTEST:
_________________________________
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_________________________________
William W. Wynder, City Attorney
CONSULTANT:
TYLER TECHNOLOGIES, INC.,
a Delaware corporation
By: ________________________________
Christopher P. Hepburn
President, Enterprise Group
By: ________________________________
Abigail Diaz
Chief Legal Officer & Secretary
Address: 1 Tyler Drive
Yarmouth, ME 04096
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY
BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
L-5
AMENDMENT NO. 3
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT to that certain AGREEMENT FOR PROFESSIONAL
SERVICES ("Amendment No. 3") by and between the CITY OF RANCHO PALOS VERDES
("City") and BLACK KNIGHT PATROL, LLC, a California Limited Liability Company
("Consultant"), is effective as of July 1, 2026
RECITALS
A.City and Consultant entered into that certain Agreement for Professional Services
dated July 1, 2021 ("Agreement") whereby Consultant agreed to provide City patrol services for
the Public Works Department for a Contract Sum of $112,000, with an annual compensation
amount not to exceed $28,000, for a Term of three years with an option to extend one additional year.
B.City and Consultant then executed Amendment No.1, exercising the City's option
to extend the Agreement for one year through June 30, 2025, for an annual cost of $34,000 for
Fiscal Year 2024-2025 and for a total Compensation Amount not to exceed $146,000.
C.City and Consultant then executed Amendment No.2, exercising the City's option
to extend the Agreement for one year through June 30, 2025, for an annual cost of $32,000 for
Fiscal Year 2025-2026 and for a total Compensation Amount not to exceed $178,000.
D.City and Consultant now desire to further amend the Agreement (“Amendment
No. 3”) and extend it for three additional months, through September 30, 2026, for a three
month cost of $8,000 and for a total Compensation Amount not to exceed $186,000.
TERMS
1.Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
Section 2.1, Contract Sum, is amended to read:
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant
the amounts specified in the "Schedule of Compensation" attached hereto as
Exhibit "C" and incorporated herein by this reference. The total compensation,
including reimbursement for actual expenses, shall not exceed $178,000 (One
Hundred and Twelve Thousand Dollars), $186,000 (One Hundred and Eighty Six
Thousand Dollars) (the "Contract Sum"), unless additional compensation is
approved pursuant to Section 1.9 The three month compensation shall not exceed
$8,000 (Eight thousand dollars) through September 30, 2026 and have a flat
monthly rate of $2,600(Two thousand six hundred) for services rendered.
O-1
Section 3.4, Term is amended to read:
Unless earlier terminated in accordance with Article 7 of this Agreement, this
Agreement shall continue in full force and effect until June 30, 2026 completion of
the services but not exceeding September 30, 2026 from the date hereof, except as
otherwise provided in the Schedule of Performance (Exhibit "D"). The City may,
in its discretion, extend the Term by one additional I year term.
2.Continuing Effect of Agreement. Except as amended by this
Amendment No. 3, all provisions of the Agreement, as amended, shall remain unchanged
and in full force and effect. From and after the date of this Amendment No. 3, whenever
the term "Agreement" appears in the Agreement, it shall mean the Agreement, as amended
by this Amendment No. 3 to the Agreement.
3.Affirmation of Agreement; Warranty Re Absence of Defaults. City
and Consultant each ratify and reaffirm each and every one of the respective rights and
obligations arising under the Agreement as amended. Each party represents and warrants
to the other that there have been no written or oral modifications to the Agreement, as
amended, other than as provided herein. Each party represents and warrants to the other
that the Agreement is currently an effective, valid, and binding obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 3,
City is not in default of any material term of the Agreement, as amended, and that there
have been no events that, with the passing of time or the giving of notice, or both, would
constitute a material default under the Agreement, as amended.
City represents and warrants to Consultant that, as of the date of this Amendment No. 3,
Consultant is not in default of any material term of the Agreement, as amended, and that
there have been no events that, with the passing of time or the giving of notice, or both,
would constitute a material default under the Agreement.
4.Adequate Consideration. The parties hereto irrevocably stipulate
and agree that they have each received adequate and independent consideration for the
performance of the obligations they have undertaken pursuant to this Amendment No. 3.
5.Authority. The persons executing this Amendment No. 3 on behalf
of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are
duly authorized to execute and deliver this Amendment No. 2on behalf of said party, (iii)
by so executing this Amendment No. 2, such party is formally bound to the provisions of
this Amendment No. 2, and (iv) the entering into this Amendment No. 2 does not violate
any provision of any other agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
O-2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
___________________________________________________________________________
ATTEST: Paul Seo, Mayor
___________________________________________________________________________
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
___________________________________________________________________________
William Wynder, City Attorney
CONSULTANT: Black Knight Patrol, LLC,
a California Limited Liability Corporation
By: ___________________________________________________________________________
Name: Manuel Jimenz
Title: President/CEO
By: ___________________________________________________________________________
Name: Christopher Payne
Title: Chief Operating Officer
,
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.
California 90808Long Beach,
Address: 3767 Worsham Ave,
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