CC SR 20260519 D - RPOSD Measure A Grant AgreementMEETING DATE: 05/19/2026 CITY COUNCIL
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consider authorizing a Measure A Grant Agreement for the Three Sisters-Filiorum
Reserve Connector Trail Planning and Design Project.
RECOMMENDED COUNCIL ACTION:
(1)Authorize the Mayor to execute a Grant Agreement for the Los Angeles County
Regional Park and Open Space District (RPOSD) Competitive Measure A Grant, in
the amount of $500,000, for the Filiorum and Three Sisters Connector Trail
Planning and Design Project in a form approved by the City Attorney.
FISCAL IMPACT: If the City Council accepts the RPOSD Competitive Measure A grant
and its terms (Grant Agreement), the City will be required to provide
approximately $500,000 in upfront funding as a reimbursable project
cost. If accepted by the City Council, this amount will be added in the
Fiscal Year (FY) 2026-27 Capital Improvement Program (CIP) in
Measure A Fund (Fund 224). According to the Grant Agreement
(Attachment A – Exhibit A), up to 90% of eligible project costs would
be reimbursed during the project, with the remaining 10%
reimbursed upon project completion, for a total reimbursement of
100% of $500,000. VR
Amount Budgeted: $500,000 (grant amount will be added in
the FY 2026-27 Preliminary Budget)
Additional Appropriation: N/A
Account Number(s): 224-400-8428-8005
(Measure A Grant – Three Sisters Connector Trail – Design) VR
ORIGINATED BY: Eric Wolterding, Administrative Analyst
Katie Lozano, Open Space and Trails Manager
REVIEWED BY: Daniel Trautner, Director of Recreation and Parks
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A)Los Angeles County Regional Park and Open Space District Grant Agreement
(page A-1)
B)Grants Administration Manual for Measure A (page B-1)
C)Measure A Planning and Design Competitive Grant Award Letter (page C-1)
D)October 7, 2025 Staff Report (Linked)
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CITYOF RANCHO PALOS VERDES
T
BACKGROUND:
The RPOSD is responsible for implementing and administering the Los Angeles County
Safe, Clean Neighborhood Parks and Beaches Measure of 2016 (Measure A). Seventy-
five percent of Los Angeles County voters approved Measure A in November 2016, which
authorizes dedicated local funding for park, recreation, and open space projects and their
maintenance through an annual special tax on all taxable real property in the County.
Measure A is a parcel tax based on the square footage of improved property and includes
both formula-based annual funding allocations to Study Areas and competitive grants that
are open to eligible public entities, non-profit organizations, schools, and other eligible
entities. The tax does not have a sunset date.
Measure A makes funding available to eligible recipients for projects that repair and
upgrade parks and recreational facilities; create new parks; preserve and protect open
spaces and beaches; and support recreational programming. The City Council authorized
the submittal of two grant applications for the RPOSD Competitive Measure A Grant
Program in October 7, 2025 for the following categories and projects (Attachment D):
1. Natural Lands, Local Beaches, Water Conservation and Protection Grant for
habitat restoration and trail repairs within landslide-impacted areas of the Palos
Verdes Nature Preserve (Preserve) in the amount of $1,600,224; and
2. Planning and Design Grant to create plans for a Connector Trail Project to connect
the Three Sisters and Filiorum Reserves in the amount of $500,000.
On March 17, 2026, RPOSD awarded the City with a $500,000 Measure A competitive
grant for the Planning and Design of the Connector Trail Project (the City was not selected
for the habitat restoration and trail repairs project). The Connector Trail Project will
connect the Filiorum and Three Sisters Reserves, located within the 1,500-acre Palos
Verdes Nature Preserve. This project requires extensive planning, because of the
adjacent terrain, including challenging soil types and the need to cross a canyon; adjacent
sensitive habitat; and challenging access to the site for construction. It is possible that
part of the connector trail may need to be a bridge crossing the canyon. On the following
page is a map showing the approximate location of the proposed connector trail:
[continued on the next page]
2
The Measure A Grant will fund the following planning and design components of the
Connector Trail Project:
• Schematic design and design development
• Preparation of construction documents and permitting
• Feasibility and technical assessments, including geotechnical and hydrology
assessments
• Site planning and cost estimation
• Environmental monitoring and planning
Once the City has completed these shovel-ready plans and designs for the Connector
Trail, the City intends to apply for a 2028 Measure A competitive grant to construct the
trail, and staff believes the subsequent trail construction project will be highly
competitive for such funding.
DISCUSSION:
To accept the awarded amount and commence the project, the City must execute a Grant
Agreement (Attachment A) with the RPOSD. The Grant Agreement includes a series of
recitals and terms and conditions, further defined by the Grants Administration Manual
for Measure A (Attachment B). The following is a summary of some of the salient points,
including any restrictions to be placed on the land where the project takes place. It is
important to note that the City has received previous Measure A funds for projects and
3
acquisitions in Three Sisters and Filiorum Reserve, and these requirements are already
in place over these properties. Additionally, the City Attorney has reviewed the terms and
form of the attached Grant Agreement (form developed by Los Angeles County).
• Grantee conducts community outreach and engagement.
• Grantee acknowledges the RPOSD funding in signage and media.
• Grantee will maintain and operate project sites in perpetuity.
• All Measure A-funded projects must be open and accessible to the public in
perpetuity.
• If property use changes or is sold, the grantee must repay the grant or
equivalent value or reinvest in eligible uses.
• All work funded under the Grant Agreement must advance a project that, upon
future development, will be open and accessible to the general public without
discrimination.
• Project must include reasonable public access including the provision of
parking and public restrooms except where that access may interfere with
resource protection.
• Grantee may not charge fees that differentiate between residents and non-
residents, allow for early registration for residents, etc.
• RPOSD must be notified in writing if there are ever any changes or impacts to
the Measure A-funded project that will change the public’s ability to access
facility or project site. This includes when the facility is closed or restricted from
public use and access due to health and safety reasons including fire, flood,
earthquake, or other natural disasters (i.e. landslides, land movement).
• If there are changes required to the original Measure A-funded project, grantee
must provide a minimum of 6 months’ written notice to RPOSD, so it may
determine if the requested revisions are consistent with the requirements set
forth in Measure A.
The Los Angeles County RPOSD Measure A Grant is a reimbursable grant. 90% of the
of the grant is eligible for reimbursement during the project duration, and the remaining
10% of the grant will be released at project conclusion. Thus, Staff requests authorization
to allocate $500,000 to the FY 2026-27 CIP for this Project, with the understanding that
these funds will be reimbursed in full by the Measure A competitive grant.
If City Council accepts the Grant Agreement terms and the allocation of funds, Staff will
proceed with updating the preliminary FY 2026-27 CIP to include the Connector Trail
Planning and Design Project, with the intent to develop shovel ready plans to propose for
potential grant-funded opportunities to build the connector trail.
CONCLUSION:
Staff recommend that the City Council authorize the Mayor to sign and execute the Grant
Agreement (Attachment A) with the RPOSD and allocate $500,000 of the City’s Measure
A Fund into FY 2026-27 CIP as a fully reimbursable expenditure.
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ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available for
the City Council’s consideration:
1. Do not authorize the signing of the Grant Agreement thereby forfeiting the RPOSD
grant in the amount of $500,000.
2. Take other action, as deemed appropriate.
5
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD)
Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation
Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
1 11
Grant Number: 10240
Project Name: Three Sisters - Filiorum Reserves Connector Project
Grant Amount: $500,000.00
Project Summary: Planning and design of a trail connector between Three Sisters and
Filiorum Reserves, from site surveys through 100% plans, specifications,
cost estimates, and schedules. Work includes technical studies,
community engagement, and agency coordination.
Agreement Term: 2 Years from Agreement Execution ( – )
PARTIES TO AGREEMENT
RPOSD: GRANTEE:
Los Angeles County City of Rancho Palos Verdes
Regional Park and Open Space District 30940 Hawthorne Blvd
1000 South Fremont Avenue, Unit #40 Rancho Palos Verdes, CA 90275
Building A-9 East, Ground Floor
Alhambra, CA 91803
RECITALS
The Grantee (“Grantee”) and the Los Angeles County Regional Park and Open Space District
(“RPOSD”) do hereby enter into this Grant Agreement (“Agreement”), and under the terms and
conditions of this Agreement.
1. Whereas Grantee agrees to complete the project as summarized in the Project
Summary and as set forth in its entirety in Exhibit 1 (hereinafter referred to as “Project”)
and,
2. Whereas RPOSD, acting through the Director of the County of Los Angeles Regional Park
and Open Space District, or her designee, and pursuant to Measure A, agrees to fund
the Project not to exceed the awarded grant amount.
Now, therefore, it is hereby agreed as follows:
A-1
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD)
Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation
Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
2 11
CONDITIONS
The Grants Administration Manual (GAM), and any subsequent changes or additions thereto,
and the Measure A Resolution are hereby incorporated in this Agreement as though set forth in
full. In the event of any conflict between the terms of this Agreement and the GAM or the
Measure A Resolution, the Measure A Resolution shall control, followed by the GAM, followed
by this Agreement.
Article 1: Grant Scope
The Grantee shall provide all necessary and qualified personnel, equipment, material, and
facilities to complete the Project in its entirety.
Grantee shall carry out the Project in accordance with the approved scope, as it may be
amended in accordance with the terms of this Agreement.
Article 2: Term of Agreement
This Agreement shall take effect when executed by an authorized representative of both parties
(“Effective Date”), and shall terminate on , unless terminated sooner based on
the provisions set forth in this Agreement (“Term”).
Project costs must be incurred within the Term to be eligible for reimbursement.
Article 3: Maximum Grant Award
The Maximum Grant Award for the Project is $500,000.00.
Grant funds will be disbursed on a reimbursement basis, and in accordance with the Project
Budget in RPOSD’s grants management system (“GMS”).
1. Grantee will use the grant funding solely for the purposes described in this Agreement
and in accordance with Grantee’s funded application detailed in GMS.
2. Grantee will return to RPOSD, or RPOSD shall retain, any funds not expended or
committed for the purposes of the Grant within the Project Timeline.
3. Grantee understands that the Grant is not a gift and agrees that RPOSD is granting funds
for Grantee to complete the Project.
4. Construction costs are ineligible under the terms of this Agreement.
A-2
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD)
Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation
Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
3 11
5. Grant funds may not be used to fund any project expense for which funding has already
been secured from Proposition A, Measure A, or other sources.
6. Grantee may only request reimbursement for project expenses that are distinct and
separate from any elements funded by other sources.
Article 4: Cap on Indirect Costs
The total accumulated indirect costs amount shall not exceed twelve percent (12%) of the
maximum grant award.
Article 5: Expenditure of Funds and Allocation of Funds Between Budget Items
The Grantee shall expend funds consistent with the approved grant budget. Any revisions to the
budget that contemplates shifting funds from approved Project Budget line items into a
different category, must be identified in a revised budget submitted by Grantee within RPOSD’s
GMS and approved in advance by RPOSD. RPOSD has sole discretion to determine whether to
approve a Project Budget revision.
RPOSD may withhold payment for items which exceed the amount allocated in the Project
Budget which have not received the prior approval required above. Any approved increase in
the funding for any budgeted item shall mean a decrease in the funding for one or more other
budgeted items.
Article 6: Project Costs and Reimbursements
RPOSD shall reimburse funds for costs incurred, up to 90% of the grant amount, upon the
Grantee’s satisfactory progress of the Project. Reimbursements shall be initiated upon
submission of an electronic claim form, which shall be submitted no more frequently than
monthly.
RPOSD shall disburse the final ten percent held in retention, upon the Grantee’s satisfactory
completion of the Project, submission of required documentation and upon RPOSD’s
acceptance of the Project as complete. Project costs must be incurred within the Project
Timeline to be eligible for reimbursement.
The Grantee shall request reimbursements by submitting a claim to RPOSD through the
electronic grants management system and address all forms and requirements of the claim
process, in accordance with the procedure set forth in the GAM as amended.
RPOSD shall reimburse the Grantee for eligible costs incurred within the Project Timeline, up to
the total grant amount. The Grantee shall submit payment requests through RPOSD's GMS.
A-3
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD)
Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation
Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
4 11
Article 7: Advancing Funds
The Grantee may request a limited advance of grant funds pursuant to the requirements and
processes set forth in the GAM.
Article 8: Project Completion
The Grantee shall complete the Project by the termination date of this Agreement. No later than
one year from completion of the Project, or one year from expiration of the term of this
Agreement, whichever is first, Grantee shall complete the process as set forth in the GAM.
Article 9: Early Termination, Suspension, and Failure to Perform
After commencement of the Project, but before completion, RPOSD may terminate or suspend
this Agreement, in whole or in part, for cause by providing the Grantee with (30) thirty-day
notice in writing. Grantee shall immediately stop work under the Agreement and take all
reasonable measures to prevent further costs to RPOSD. Any notice suspending work under
this Agreement shall remain in effect until further written notice from RPOSD authorizes work
to resume, if provided.
Before the Project is complete, the Grantee may terminate this Agreement for any reason by
providing RPOSD with thirty (30) day notice in writing and repayment to RPOSD of all
amounts disbursed by RPOSD under this Agreement.
The parties expressly agree to waive, release and relinquish the recovery of any consequential
damages that may arise out of the termination or suspension of this Agreement under this
section.
Grantee shall include in any Agreement with any contractor retained for work under this
Agreement a provision that entitles Grantee to suspend or terminate the agreement with the
contractor for any reason on written notice and on the same terms and conditions specified in
this section.
Article 10: Severability
If any provision of this Agreement is found or deemed by a court of competent jurisdiction to
be invalid or unenforceable, it shall be considered severable from the remainder of the
agreement and shall not cause the remainder to be invalid or unenforceable.
A-4
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD)
Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation
Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
5 11
In such event, the parties shall reform this Agreement to replace such stricken provision with a
valid and enforceable provision which comes as close as possible to expressing the intention of
the stricken provision.
Article 11: Copyright and Work Products
Grantee has the right to Copyright protect original works developed under this Grant. All such
copyrighted works will be in the name of the Grantee. Grantee grants to RPOSD an irrevocable
and royalty-free right and license to use, reproduce, prepare derivative works, distribute copies,
and perform and display publicly any copyrighted material developed and/or delivered under
this Agreement.
Article 12: Indemnification and Hold Harmless
Grantee shall indemnify, defend and hold RPOSD, its officers, and employees harmless from
and against any and all liability to any third party for or from loss, damage or injury to persons
or property in any manner arising out of, or incident to, the performance of this Agreement or
the planning, arranging, implementing, sponsoring or conducting of the Project or any other
operation, maintenance or activity by the Grantee. Grantee agrees to defend and indemnify
RPOSD from all costs and expenses, including attorney’s fees, in any action or liability arising
under this Agreement or the planning, arranging, implementing, sponsoring or conducting of
the Project or any other operation, maintenance or activity by the Grantee in furtherance of
the Project.
RPOSD shall have no liability for any debts, liabilities, deficits or cost overruns of the Grantee.
Grantee and RPOSD agree that the liability of RPOSD hereunder shall be limited to the
payment of the funds pursuant to the terms and conditions of this Agreement. Any contracts
entered into, or other obligations or liabilities incurred by, the Grantee in connection with the
Project or otherwise relating to this Agreement shall be the sole responsibility of the Grantee,
and RPOSD shall have no obligation or liability whatsoever thereunder or with respect thereto.
The obligations in this “Indemnification and Hold Harmless” section shall survive termination
of this Agreement.
Article 13: Amendments
As provided herein, no amendment of any of the terms or conditions of the Agreement will be
effective unless provided in writing and signed by all parties. It is the responsibility of the Grantee
to ensure that any person who signs an amendment on its behalf is duly authorized to do so. No
A-5
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD)
Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation
Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
6 11
oral understanding or agreement not incorporated in this agreement shall be binding on any of
the parties. Requests for amendments must be submitted through GMS no later than six (6)
months before the termination of the Agreement. Due to the competitive nature of this funding
program, RPOSD, in its sole discretion, shall determine whether to grant an amendment but is
under no obligation to approve any such request.
Article 14: Compliance with Laws and Regulations
Grantee shall at all times comply with all applicable federal, state and local laws, statutes, rules,
regulations and ordinances. This Agreement is governed by the laws of the State of California,
and the parties agree that the enforcement of the Agreement, and the resolution of any
disputes arising out of or related to the subject matter of the Agreement, shall be resolved in a
court of competent jurisdiction. Grantee agrees and consents to the exclusive jurisdiction of the
courts of the State of California for all purposes regarding this Agreement and further agrees
and consents that venue of any action brought hereunder will be exclusively in the County of
Los Angeles.
Article 15: Notices
All notices permitted or required to be given under this Agreement shall be in writing and shall
be deemed given: (i) if entered and/or uploaded to RPOSD’s electronic GMS; (ii) if delivered by
courier, on receipt by the intended recipient or on the date of delivery (as confirmed by, if
delivered by courier, the records of such courier); (iii) if mailed, on the date of delivery as
shown by the return receipt; (iv) if by email, on the date officially recorded as delivered,
according to return receipt or other record of delivery. Notices shall be addressed to the RPOSD
Grants Officer assigned to this grant in the grants management system. A copy of all written
notices shall also be sent to grants@rposd.lacounty.gov.
Article 16: Audits, Accounting, Records
Grantee agrees to maintain satisfactory financial accounts, documents and records for the
Project and to make them available to RPOSD for auditing at reasonable times. Grantee also
agrees to retain such financial accounts, documents and records for five (5) years after close-
out or termination of the Agreement, whichever is later.
Grantee agrees to maintain, and make available for RPOSD inspection, accurate records of all its
costs, reimbursements and receipts with respect to its activities under this Agreement.
Grantee agrees to use an accounting system that complies with generally accepted accounting
principles.
A-6
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD)
Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation
Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
7 11
At any time during the term of this Agreement or at any time within 5 years after the expiration
or prior termination of this Agreement, authorized representatives of RPOSD may conduct an
audit of Grantee for the purpose of verifying appropriateness and validity of expenditures that
Grantee has submitted to RPOSD for reimbursement under the terms of this Agreement.
Grantee, within thirty (30) days of notification that an audit has resulted in the exception of
expenditures, may dispute the audit findings in writing to RPOSD and provide RPOSD with
records and/or documentation to support the expenditure claims. RPOSD shall review this
documentation and make a final determination as to the validity of the expenditures.
If Grantee has received all grant monies prior to the audit, or if remaining grant monies are
insufficient, and if said audit reveals expenditures that cannot be verified or that were paid in
violation of the terms of this Agreement, the Measure or the GAM, Grantee shall pay RPOSD
an amount equal to these expenditures within sixty (60) days after receiving written
notification of the expenditures disallowed and the reason for the disallowance.
Article 17: Computer Software
The Grantee certifies that it has instituted and will employ systems and controls appropriate to
ensure that, in the performance of this agreement, RPOSD funds will not be used for the
acquisition, operation or maintenance of computer software in violation of copyright laws.
Article 18: Public Access and Nondiscrimination
During the performance of this agreement, the Grantee shall not discriminate against any
person on the basis of race, color, sex, sexual orientation, age, religious belief, national origin,
marital status, physical or mental handicap, medical condition, or place of residence.
All work funded under this Agreement must advance a project that, upon future
development, will be open and accessible to the general public without discrimination on any
basis identified above. The Grantee shall not use grant funds to plan, design, or otherwise
advance a project, or any component thereof, that is intended or reasonably expected to:
a) restrict public access through unreasonable gating, membership requirements,
residency preferences, discriminatory fee structures, or other exclusionary
conditions;
b) limit access or use in a manner that differentiates between residents and non-
residents of any jurisdiction, including but not limited to preferential
registration, pricing, or scheduling;
c) serve a primarily private, commercial, or non-public purpose; or
d) result in a facility, improvement, or open space that would not satisfy the
public access requirements of Measure A, the GAM, or RPOSD's deed
A-7
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD)
Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation
Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
8 11
restriction requirements applicable to future development grants. If RPOSD
determines at any time during the term of this Agreement that the work is
advancing a project inconsistent with these requirements, RPOSD may suspend
reimbursements, require corrective action, or terminate this Agreement in
accordance with Article 10.
The Grantee shall promptly notify RPOSD in writing of any change in Project circumstances
that may affect compliance with this section. Nothing in this section limits the ability of the
Grantee or a future project operator to establish reasonable rules governing hours of
operation, reservation systems open to all members of the public, or use restrictions
necessary for resource protection, public safety, or facility management, provided such rules
are applied on a nondiscriminatory basis consistent with the terms of Measure A and the
GAM.
Article 19: Independent Capacity
The Grantee, and the agents and employees of the Grantee, in the performance of this
agreement, shall act in an independent capacity and not as officers or employees or agents of
RPOSD.
Article 20: Assignment
This agreement is not assignable by the Grantee in whole or in part.
Article 21: Good Standing
A Grantee is in Good Standing when the Grantee is in compliance with all requirements stated
in the Grant Agreement, GAM, policies, and procedures of RPOSD for both Proposition A and
Measure A. Good Standing is required of Grantees for payment requests to be processed and to
receive or apply for any grant funds from RPOSD.
Article 22: Community Engagement
The Grantee must conduct community outreach and engagement that meets the minimum
requirements, as defined in the GAM, with the intent to ensure that communities throughout
Los Angeles County are aware of and can help determine spending priorities for their projects
and to facilitate a transparent process by which agencies report use of Measure A funds.
For specific details and requirements, refer to the GAM, as amended.
A-8
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD)
Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation
Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
9 11
Article 23: Funding Acknowledgment
Grantee is required to acknowledge RPOSD’s financial assistance for the Project consistent with
the conditions set forth in the GAM, which may include, without limitation: (1) printed and
electronic materials, (2) social media, and (3) project announcements. Failure to comply with
RPOSD’s funding acknowledgment requirements may delay eligible reimbursements and result
in a loss of Good Standing.
Article 24: Grant Status Updates
Grantee shall submit Grant Status Update Reports to RPOSD through grants management
system by the due date(s) identified by RPOSD. Failure to submit a Grant Status Update by the
due date may result in delayed claim reimbursement and potentially loss of Good Standing.
Article 25: Future Development Obligations
Grantee acknowledges that the planning and design work funded under this Agreement is
intended to advance a project toward future development aligned with Measure A’s
requirements of perpetuity, deed restriction, and public access requirements.
For specific details and requirements, refer to the GAM, as amended.
Article 26: Material Findings Disclosure
Grantee shall notify RPOSD in writing within ten (10) business days of discovery of any
significant development that may: (a) substantially change the proposed or approved scope; (b)
affect the Project’s timeline or milestones; or (c) raise concerns about the Project’s feasibility or
timely implementation. Notifications must include a summary of the issue, potential impacts,
and any mitigation steps being considered. RPOSD will work collaboratively with Grantee to
adjust and respond to evolving project needs, if RPOSD deems it possible. However, failure to
disclose material changes may affect reimbursement eligibility, Good Standing, and future
funding access, consistent with RPOSD policies and the GAM, as amended.
Article 27: Authorization Warranty
Grantee represents and warrants that the person executing this Agreement on behalf of
Grantee is an authorized agent who has actual authority to bind Grantee to each term,
condition, and obligation of this Agreement and that all requirements of the Grantee have been
fulfilled to provide such actual authority.
A-9
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD)
Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation
Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
10 11
Article 28: Conflict of Interest
No RPOSD employee whose position with RPOSD enables such employee to influence the
award of this Agreement, and no spouse or economic dependent of such employee, shall be
employed in any capacity by Grantee or have any other direct or indirect financial interest in
this Agreement. No officer or employee of Grantee who may financially benefit from the
performance of work hereunder shall in any way participate in RPOSD’s approval, or ongoing
evaluation, of such work, or in any way attempt to unlawfully influence RPOSD’s approval or
ongoing evaluation of such work. Grantee shall comply with all conflict of interest laws,
ordinances, and regulations now in effect, or hereafter to be enacted, during the term of this
Agreement. Failure to comply with the provisions of this section shall be a material breach of
this Agreement.
Article 29: Waiver
No waiver by RPOSD of any breach of any provision of this Agreement shall constitute a waiver
of any other breach or of such provision. Failure of RPOSD to enforce at any time, or from time
to time, any provision of this Agreement shall not be construed as a waiver thereof. The rights
and remedies set forth in this Agreement shall not be exclusive and are in addition to any other
rights and remedies provided by law or under this Agreement.
Article 30: Breach
Grantee agrees that compliance with the terms of this Agreement will have significant benefits
to Los Angeles County and its constituents. In the event that Grantee breaches any of the
terms, covenants, representations, or conditions of this Agreement, RPOSD may elect to
enforce any and all remedies available at law or in equity, including without limitation: (a) prior
to reimbursement of funds, withdrawal of the approved grant award; (b) after payment (partial
or full), seek specific performance of Grantee’s obligations under this Agreement or receive
reimbursement of grant funds. If RPOSD brings an action to enforce the terms of this
Agreement, Grantee shall be responsible to pay RPOSD’s attorney’s fees and costs, including
expert witness costs, if RPOSD prevails in said action. The foregoing remedies are cumulative
and may be exercised independently or in combination.
Article 31: Counterparts
This Agreement may be executed in two or more counterparts, which shall, in the aggregate, be
signed by all the Parties; each counterpart shall be deemed an original instrument against any
party who has signed it. In the event of any disparity between the counterparts produced, the
recorded counterpart shall be controlling.
A-10
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD)
Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation
Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
11 11
Article 32: Electronic Signature
The Electronic Signatures in Global and National Commerce (ESIGN) Act is a federal law passed
in 2000. The Grantee and RPOSD agree that this Grant Agreement may be electronically signed.
The parties agree that the electronic signatures appearing on this agreement are the same as
handwritten signatures for the purposes of validity, enforceability, and admissibility. If Grantee
elects to opt-out of signing the grant agreement electronically, the Grantee must inform RPOSD
prior to grant agreement execution.
Article 33: Timeliness
Time is of the essence in this Agreement.
IN WITNESS THEREOF, Grantee and RPOSD have caused this Agreement to be executed by their
duly authorized representatives as of the latter day, month and year written below.
GRANTEE: CITY OF RANCHO PALOS VERDES
By:
Signature of Authorized Representative
Name:
Print Name
Title:
Date:
LOS ANGELES COUNTY
REGIONAL PARK AND OPEN SPACE DISTRICT:
By:
Director / Administrator
Date:
Grant No.: 10240
A-11
Application
11903 - 2025 Planning and Design
12292 - Three Sisters - Filiorum Reserves Connector Project
Measure A
Status: Submitted
Submitted Date: 10/29/2025 8:14 AM
Primary Contact
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Salutation Matt Richard Waters
Salutation First Name Middle Name Last Name
Title Senior Administrative Analyst
What is your role in managing grants with RPOSD? (primary contact, authorized or designated signer, accounting manager, etc.) Matt Waters: Measure A Primary Contact
Department Name Recreation and Parks
Organization Information
Agency/Organization Name* City of Rancho Palos Verdes - Rancho Palos Verdes 170 RPV
Agency/Organization Type
What is your Agency/Organization Type? Public Agency
Agency/Organization Contact Information
Agency/Organization Website http://www.rpvca.gov/
Agency/Organization Phone* 310-544-5200
Physical Address All paper-based grant-related correspondence will be mailed to this address, unless a different address is provided below.
Agency/Organization Physical Address City of Rancho Palos Verdes
30940 Hawthorne Blvd
Study Area Number
Ext.
M&S Code
* Rancho Palos Verdes California 90275
City State/Province Postal Code/Zip
Is this the same as the Mailing Address? Yes
Mailing Address
Skip this if Mailing Address is the same above.
Mailing Address
Agency/Organization Financial Information
California
City State/Province Postal Code/Zip
Tax ID 95-2867872
List the ROLES/TITLES of the individuals identified as Authorized and Designated signers per your agency's adopted resolution or proof of jurisdiction support.
Grants Officer Assigned
Cory Linder/Director of Rec and Parks Dept
Ramzi Awaad/Director of Public Works Department
Grants Officer Cheron Leflore
Supervisorial District(s)
Old SD 4
New SD 4
Good Standing Status Issues, if any:
RPOSD VIEW ONLY A-12
W LOS ANGELES COUNTY
REGIONAL PARK AND
OPEN SPACE DISTRICT
Good Standing Status Comments
Project Description
Grant Project Title Three Sisters-Filiorum Reserves Connector Project
The title clearly identifies the proposed project. It is recommended that the title be less than 12 words.
What specific planning and design activities will be funded by this grant? Conceptual or schematic design, Design development or construction documents, CEQA analysis or documentation, Site feasibility or technical assessments, Permitting, Community engagement related to design
Check all that apply
What category is this application for? Regional Recreation, Multi-use Trails & Accessibility
Category 4 - This program supports regional scale recreation projects that improve access to nature, increase countywide connectivity, and serve broad populations. A regional-scale project is one that serves , connects, or benefits a broad cross-jurisdictional area-typically extending beyond a single neighborhood, community, or city-and is accessible to a countywide or multi-community population.
Yes
Describe the scope of work funded by Measure A. The City of Rancho Palos Verdes (City) requests funding to support planning and design efforts to enhance connectivity between two popular nature reserves, the Three Sisters Reserve and Filiorum Reserve - both part of the regional Palos Verdes Nature Preserve (Preserve). These Reserves form a vital part of the 1,500-acre Preserve system, comprised of 15 individual reserves. The Three Sisters - Filiorum Reserves Connector Project (Project) will design a connection between the Reserves' existing trail networks, creating a critical linkage between two existing trail systems, improving regional recreation connectivity, enhancing safety, and improving access to trails currently limited by landslide-related closures. Additionally, the Project will create plans to build a missing segment of the Palos Verdes Loop Trail, which will link and provide continuous trail connectivity between Palos Verdes Estates, Rancho Palos Verdes, and Rolling Hills Estates.
The Project will develop a detailed planning and design package, including engineering and technical studies to guide future construction (eligible under Category 4). The primary outcome is a set of technical assessments and design documents that position the City to advance to construction once funding is secured. The scope of work includes:
1. Site Surveys, Planning, and Studies
o Conduct surveys of Project area existing conditions.
o Perform hydrology/hydraulics studies to determine bridge area parameters.
o Complete geological assessments to determine bridge area foundation considerations.
o Conduct environmental studies to ensure the proposal aligns with environmental protection standards.
o Prepare other applicable engineering feasibility and related studies.
2. Preliminary Engineering/Conceptual Design
o Develop conceptual design options to connect approximately 5.5-miles of trails between Three Sisters Reserve and Filiorum Reserve.
1. Evaluate options based on environmental constraints, accessibility, engineering feasibility, and user experience.
2. Incorporate sustainable and context-sensitive design principles.
3. Consider applicable best practices to support multi-use functionality.
o Develop preliminary bridge civil engineering and structural design.
3. Community Engagement
o Facilitate stakeholder and community workshops to share conceptual bridge area designs and gather input on priorities, aesthetics, and user needs. A-13
4500-character limit
Click here for the 2025 Competitive Grant Programs Budget and Timeline
o Engage key user groups, including local equestrian clubs, nearby residents, and underserved communities, to ensure the Project reflects diverse perspectives.
o Incorporate community feedback into refined design alternatives and visual renderings.
4. Construction Documents
o Prepare engineered plans, specifications, cost estimates, schedules, and construction documents.
o Prepare final environmental compliance documents.
o Conduct utility/external agency coordination.
o Prepare/submit permit application packages.
o Prepare construction contractor procurement documents.
Provide a clear budget and timeline outlining the specific scope of work funded by Measure A. Identify all funding sources (secured or proposed), and distinguish between Measure A and non-Measure A elements. For each deliverable, specify whether it is a hard or soft cost. Applicants are encouraged to be as detailed as possible to demonstrate project readiness and strong project management.
Download, complete, and attach the included template. 50MB file size limit
1761748971180_2_Timeline and Budget Sheet1.pdf
Environmental Information
What is the CEQA status of the work funded by this grant? To be completed with this grant
Provide justification
750-character limit
Site Control
Please note that the applicant must provide proof in supporting documents section below. The applicant must provide written consent or other documentation to develop project. Examples of documentation include, but are not limited to, lease agreement, Memorandum of Understanding (MOU) or other documentation from the landowner agreeing to the proposed project.
Describe site control for the proposed project. Property Owner
Proof of site control 1761748129988_3_Proof of Ownership.pdf
Upload Required. 50MB file size limit
Explain how long-term public access will be secured. The Preserve is approximately 1,500 acres of open space containing 33 miles of public trails spread across 15 individual Reserves that permit public access. The City owns the Nature Preserve and co-manages it with the Palos Verdes Peninsula Land Conservancy for ecological value and habitat restoration. The public trail system has been formalized and adopted by the Rancho Palos Verdes City Council in the City's Trails Network Plan, Conceptual Trails Plan, and Preserve Public Use Master Plan. Moreover, public use of the Preserve trail system is a covered project under the City's Natural Communities Conservation Plan/Habitat Conservation Plan. Long-term public access is secured through these trail planning documents and City ownership/ongoing management of all three parcels within the Project site boundary. Because the City holds full title to the land encompassing both Reserves/the area of the proposed connection, no easements or third-party agreements are required to guarantee access.
2250-character limit
Additionally, the City's participation in the Measure A program reinforces its obligation to maintain public access consistent with grant requirements. Together, City ownership and dedicated operational oversight will ensure that the enhanced trail connectivity throughout the Preserve remains open, safe, and accessible for public enjoyment and recreation well into the future.
Evaluation Criteria
Are there known site constraints (e.g. contamination, topography)? Are there known site constraints that may affect project implementation (e.g., contamination, permitting, topography)?
Unknown
A-14
Describe how funding the proposed work will make the project more The proposed planning and design Project will position the City to be significantly competitive for Measure A development funds or other capital funding in the future? more competitive for future Measure A funds and other capital funding opportunities by delivering the technical, environmental, and community groundwork needed for implementation. This planning phase will produce the studies, design documentation, and stakeholder support required to make the connection between Three Sisters Reserve and Filiorum Reserve 'shovel-ready.' The Project will create critical and increased connectivity in an area of the Preserve trail system that has been significantly impacted by land movement. Likewise, it will strengthen and reinforce public access and continuity of recreational use across the open space network.
Currently, several key trail segments within the Preserve system are closed or restricted due to slope instability and landslide hazards. These closures have reduced overall connectivity and limited recreational access for residents and visitors. The planned connection will provide an alternative, stable connection between two existing trail systems and Reserves, ensuring continued public access even when certain areas remain inaccessible. However, before construction funding can be pursued, the City must complete comprehensive planning and technical analyses to define the most feasible, safe, and resilient connection design.
Measure A Planning and Design funding will ensure essential preconstruction activities, including hydrology and geological assessments and community engagement. Together, these studies will identify the safest bridge alignment, structural design, and construction approach to withstand future geological or hydrologic events. Completing this level of design documentation will position the Project as 'shovel-ready.' In addition, the Project's community engagement component will ensure residents, trail users, and stakeholder organizations actively shape the connection design. Incorporating this input will strengthen the Project's public benefit narrative and demonstrate alignment with Measure A's equity and accessibility goals - key scoring criteria for future funding rounds.
By completing the necessary planning and design now, the City will move swiftly into implementation once construction funding becomes available. The resulting deliverables will include:
- Technical studies defining engineering and environmental parameters;
- Conceptual designs;
- Community-supported design alternatives that restore and enhance trail connectivity;
- Final engineering plans, specifications, estimates, and schedules; and
- Environmental clearance and permits.
Ultimately, the Project will serve as the critical next step toward constructing a safe, resilient bridge that opens access across two popular Reserves within the Preserve trail system, allowing the City to mitigate long-term effects of landslide-related closures, expanding public access, and ensuring residents continue to enjoy uninterrupted trail use throughout the Preserve.
4500-character limit
A-15
What community engagement has occurred for this project to date? Describe methods, number and type of participants, and how prior input has informed the project.
The location of the connection has been designated as a placeholder for a connector trail between these two Preserves within the Preserve Public Use Master Plan (PUMP) since 2008. The PUMP establishes allowable public use and amenities within the Palos Verdes Nature Preserve. It has been publicly vetted and informed by the City's PUMP Committee of community stakeholders and trail experts, adopted by the City Council, and coordinated with/approved by the U.S. Fish and Wildlife Service and California Department of Fish and Wildlife.
While the connector trail has always been a high priority trail connection, it has become even more so with the recent trail damage and closures related to land movement. Residents and user groups have reaffirmed the need for the connector trail to alleviate trail closures and restore connectivity and recreational use of impacted areas of the Preserve trail system. Several speakers at recent council meetings have noted that existing trail closures caused by landslides have limited access to favorite routes and loop connections, underscoring a strong community desire for alternative pathways that maintain continuous trail use. This Project will analyze the best solution for a connector trail, which may be a bridge, given the physical conditions in the area.
Members of local equestrian associations have been especially vocal about the need for safe, connected trail corridors that support both pedestrian and equestrian use. Informal discussions with hikers and open space advocates have similarly emphasized the importance of preserving access while ensuring environmental protection and safety. While no formal workshops or design sessions have yet been conducted on the concept of a bridge to realize the connector trail, these early comments have informed the City's decision to prioritize connectivity and accessibility in the current planning effort.
The proposed Project represents the City's commitment to advancing adopted trail plans and public feedback to a structured, inclusive public engagement process. During the planning and design phase, the City will implement a clear framework for community participation that meets Measure A's equity and public involvement objectives. All feedback collected during these engagement efforts will directly inform design refinement and decision-making throughout the planning phase. Community input will be documented in a Public Engagement Summary Report, summarizing participation levels, major themes, and design responses. This planning effort will formalize and expand engagement, ensuring that the eventual construction project is guided by broad, inclusive, and well-documented community support.
4500-character limit
Community Outreach Upload: Prior support documents may be submitted
50MB file size limit
What community engagement will occur as part of this grant?
A-16
As part of the proposed Project, the City will implement a robust and inclusive community engagement process to ensure that the bridge connection between Three Sisters Reserve and Filiorum Reserve reflects the needs, values, and priorities of local residents, trail users, and stakeholder groups. Building on City approved and publicly vetted trails plans, and continuous feedback received through prior City Council meetings and resident comments, the City will use this Project as an opportunity to formally re-engage the community in shaping the design and planning of this critical, regionally significant trail connectivity improvement.
The City will reach out to neighboring communities to share information about the Project's goals, timeline, and anticipated benefits. Outreach efforts will be designed to engage a broad and diverse audience, including equestrian groups, hikers, mountain bikers, environmental organizations, neighborhood associations, and residents who have expressed concern about trail closures caused by landslides elsewhere in the Preserve. Engagement will emphasize accessibility, transparency, and continuous communication throughout the planning process.
Key engagement components will include:
1. Public Meetings and Forums
The City will integrate Project discussions into its ongoing Preserve Public Forums, which are held quarterly. These sessions (scheduled next for January 2026) will include dedicated agenda items for updates on the planning Project. City staff and consultants will present design concepts, technical study results, and draft recommendations, and gather public input at each meeting. Meetings will be held in person at accessible community locations, with virtual participation options to maximize inclusion.
2. Online Engagement and Project Updates
The City will maintain a dedicated Project webpage within its official website, featuring up-to-date Project information, meeting announcements, concept renderings, and technical summaries. The page will also include contact information for residents to submit questions or sign up for email updates. This platform will serve as an ongoing hub for public transparency and feedback throughout the Project's duration.
3. Ongoing Communication and Reporting
Between quarterly forums, the City will post regular updates online and distribute information through newsletters, public reporting, and social media channels. All public feedback will be documented and summarized in a Community Engagement Summary Report, which will accompany the final design deliverables.
4500-character limit
Through these engagement efforts, the City will ensure that the planning and design process is collaborative, transparent, and responsive. By integrating community outreach from early concept development to final design recommendations, the City will cultivate public ownership and support for the future construction phase, ensuring the Project's long-term success in enhancing access and connectivity within the Preserve system.
Are you partnering with any community-based organizations (CBOs) or stakeholder groups? Yes
A-17
(Name and describe role(s)) The City co-manages the Preserve with the Palos Verdes Peninsula Land Conservancy (Land Conservancy), a key community-based stakeholder responsible for habitat management and ecological stewardship. The Land Conservancy has a long-standing partnership with the City to manage, monitor, and protect sensitive habitats, native vegetation, and wildlife corridors within the Preserve. Their expertise and established relationships with state and federal wildlife agencies position them as an essential partner for the proposed Project.
The Land Conservancy will ensure ecological considerations and endangered/sensitive species protection are fully integrated into the Project. The Land Conservancy will assist in reviewing proposed trail and bridge alignments to identify potential impacts to sensitive habitats and species, including those protected under the Endangered Species Act and California Department of Fish and Wildlife regulations. Working closely with the Project's environmental consultants, they will provide guidance on habitat conservation strategies, mitigation measures, and best management practices to minimize disturbance during future construction and maintenance.
The Land Conservancy will also serve as an intermediary with wildlife and resource agencies throughout the planning process. Their established communication channels and ongoing habitat management responsibilities will support early coordination with agencies such as the U.S. Fish and Wildlife Service and California Department of Fish and Wildlife, ensuring that technical studies and conceptual designs are aligned with conservation requirements from the outset. This coordination will streamline future permitting processes and enhance the Project's environmental compliance readiness for subsequent development phases.
In addition to their ecological expertise, the Land Conservancy will assist with community engagement and information dissemination. As a trusted local organization, the Land Conservancy will help share Project updates, meeting notices, and design concepts with community members, volunteers, and environmental groups that regularly participate in Preserve stewardship activities. Their involvement will help ensure that the Project planning process remains transparent, inclusive, and accessible to all interested stakeholders, including those with a strong interest in habitat protection and responsible trail development.
4500-character limit
Who will manage this project? Provide names, roles, and relevant experience of key staff or consultants.
A-18
4500-character limit
The Project will be managed through a collaborative effort by the Public Works and Recreation and Parks Departments.
Recreation and Parks Department
Eric Wolterding, the City's Administrative Analyst, will act as the Project Manager attending to oversight and management of Project activities, tasks, and reporting. With over four years of hands-on experience working in the Project area, Mr. Wolterding brings a deep understanding of the local landscape, ecosystems, and community needs. Mr. Wolterding's background in horticulture, trail maintenance, and project management provides a strong foundation in ecological restoration and sustainable land management practices. Mr. Wolterding has led and contributed to numerous trail projects, combining technical expertise with field-based problem-solving to improve access, safety, and environmental resilience. His experience positions him to effectively coordinate teams, manage resources, and deliver results that align with both conservation goals and public use priorities. Additionally, in his position, Mr. Wolterding regularly coordinates with residents, trail users, and agencies such as the Fish and Wildlife Service, California Department of Fish and Wildlife, and the Palos Verdes Peninsula Land Conservancy on an ongoing basis. Recent project management includes the Wildlife Corridor Encroachment Removal (City Capital Improvement Project 8427), for which construction has been completed, and the final paperwork is being filed.
Public Works Department
The Director of Public Works, Ramzi Awwad, will be responsible for overall Project oversight. Mr. Awwad holds a Master of Science degree in Civil Engineering, has over 20 years of experience public projects, and has successfully delivered dozens of complex capital improvement projects in constrained environments.
Deputy Director of Public Works, David Copp will assist Mr. Awwad in overall oversight of the Project. Mr. Copp is a licensed Professional Engineer and Certified Construction Manager, has over 20 years of public sector experience with a wide variety of capital projects, and holds a Master of Science degree in Civil Engineering.
Principal Engineer Russ Bryden will support technical reviews, field inspections, and quality control. Mr. Bryden is a licensed Professional Engineer who also holds a Master of Public Administration Degree and brings over 20 years of experience from LA County Public Works, including serving as Assistant Deputy Director overseeing 220 staff. Mr. Bryden will provide technical and contract oversight for the Project.
Director of Finance, Vina Ramos, will oversee financial tracking, invoicing, and grant compliance reporting to ensure alignment with FEMA/CalOES requirements.
Surveys, studies, concept designs, and final engineering will be contracted to qualified consultants through a competitive procurement process.
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4500-character limit
Describe your project delivery approach. Procurement of Professional Services
The City will procure qualified professional consultants through a competitive selection process consistent with City and County procurement policies. The selected consultant will enter into a professional services agreement outlining scope, schedule, deliverables, and performance expectations.
Project Oversight and Tracking
The City will manage the Project in-house, with a dedicated Project management team from the Public Works and Recreation and Parks Departments providing oversight to consultants, overseeing all technical studies, and ensuring compliance with Project milestones and Measure A grant requirements. The City will implement structured Project oversight and reporting procedures to maintain schedule and budget integrity. A Project kickoff meeting will establish roles, communication protocols, and a detailed work plan. Monthly progress meetings will be held between City staff and the consultant team to review milestones, deliverables, budget status, and schedule updates. The City will maintain a centralized Project file system, including design documents, meeting notes, invoices, and technical data, to ensure transparency and audit readiness. Project tracking will include monitoring progress monthly toward key deliverables. Periodic briefings will be provided to the City Council to maintain public accountability. Project updates will also be shared through the City's dedicated online Project page, ensuring transparency and continued community awareness.
Fiscal Control Procedures
Fiscal oversight will be managed by the City's Finance Department in coordination with the Public Works and Recreation and Parks Departments. All grant-related expenditures will be tracked through the City's financial management system using separate cost centers specific to the Measure A project. This system allows for precise accounting, expenditure verification, and reporting in compliance with RPOSD's financial documentation requirements. Invoices from consultants will be reviewed and approved by the Project Manager for accuracy, deliverable completion, and adherence to contractual terms before payment authorization. The Finance Department will maintain a detailed audit trail of all financial transactions, including grant reimbursement requests, to ensure accountability and compliance.
Quality Control Procedures
Quality control will be embedded throughout the Project lifecycle. The City's Project Manager will evaluate all consultant deliverables for accuracy, completeness, and conformance with professional standards. Draft technical reports, design plans, and cost estimates will undergo internal peer review and potentially third-party consultant peer review. All re-submittals will be verified for comment resolution before acceptance. The City will also ensure that all planning and design work aligns with local, state, and federal guidelines; as well as Measure A grant conditions.
A-20
Describe your past experience delivering similar planning or technical The City has successfully completed numerous projects awarded with grant projects funded by public grants. funding, including Federal and State competitive grants. This experience positions the City with years of experience to implement the proposed Project on time and within budget. Pertinent grant projects completed by the City includes:
1. 2018 Caltrans Sustainable Transportation Planning Grant
Caltrans awarded the City $221,325 to develop the Peninsula-Wide Safe Routes to School Plan. This Plan benefits 18 schools serving the Palos Verdes Peninsula and identifies numerous safety countermeasures to be implemented at each school location. The grant was successfully completed in November 2020 on time and within budget.
2. 2020 Caltrans Highway Safety Improvement Program
In 2020, Caltrans awarded the City $999,900 for the Guardrail Safety Improvement Project. The Project scope included upgrading approximately 4,390 linear feet of guardrails along Palos Verdes Drive East between Palos Verdes Drive South and Palos Verdes Drive North. The project is in progress and remains on schedule and within budget.
3. 2021 California Department of Housing and Community Development Local Early Action Planning Program
CA HUD awarded the City $150,000 in LEAP Program Funds to supplement 2019 Planning Grant funds to continue the services of a planning consultant to create an overlay zoning district and development standards for mixed-use projects. The grant was successfully completed on September 30, 2024, on time and within budget.
4. 2022 California Wildlife Conservation Board Land Acquisition Program
The City was awarded $4.8 million in funds to acquire land for the development of a wildlife corridor. The City completed the project by the completion date of September 2025 and within budget.
4500-character limit
Is the project site located in a High or Very High Need Study Area? Provide address and APN, if possible.
If not, will the project meaningfully benefit High/Very High Need residents? Explain, include partnerships, visitation patterns, outreach strategies).
N
A-21
The proposed Project will meaningfully benefit residents in High and Very High Park Need areas by improving equitable access to nature, recreation, and open space within the City of Rancho Palos Verdes. The City's Preserve system serves as a critical outdoor resource for surrounding communities, many of which are identified by the Los Angeles County RPOSD as High or Very High Need areas under Measure A's equity mapping). This includes the west side of the City of Long Beach (Very High Need), the City of Torrance (High Need), the City of Carson (High Need), and the City of Lomita (Moderate Need).
Currently, landslides and unstable terrain in portions of the Preserve have resulted in prolonged trail closures, reducing access to nature for residents who rely on these trails for recreation, exercise, and mental well-being. The proposed Project directly responds to this accessibility challenge. By linking two popular trail systems, the Project will restore safe, continuous access to open space while avoiding hazard-prone areas. Once constructed, the connection will allow residents, including those from historically underserved communities, to experience uninterrupted trails, improved mobility, and expanded opportunities for outdoor recreation close to home (less than 15 miles from Very High Need communities such as west Long Beach).
During the planning and design phase, the City is committed to a robust community engagement process that ensures meaningful input from residents in High and Very High Need areas. Outreach will include accessible meeting locations, and a variety of engagement formats such as community workshops, pop-up events at local reserves, and virtual participation options. Feedback gathered through these efforts will directly inform the bridge design, trail connections, and interpretive or educational components. The City will track participation data and ensure equitable representation of under-resourced neighborhoods in planning outcomes.
Once implemented, the connection will increase access for pedestrians, dog walkers, equestrians, and cyclists, providing a safe and scenic alternative to currently closed or damaged routes. This improved connectivity will shorten travel times between trailheads and allow more residents to access open space without needing to drive long distances, reducing transportation barriers that often limit participation from lower-income households.
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Ultimately, the Project will meaningfully benefit High and Very High Need residents by restoring and expanding equitable access to a high-demand, regionally significant natural open space, engaging the community in every stage of design, and ensuring that the final plan reflects the needs, voices, and values of those who rely most on public parks and trails for recreation and well-being.
Location The Preserve spans 1,500 acres on the Palos Verdes Peninsula in Rancho Palos Verdes. The City owns the Nature Preserve and co-manages it with the Palos Verdes Peninsula Land Conservancy for ecological values and habitat restoration. The Preserve includes 15 individual reserves such as Portuguese Bend, Forrestal, Abalone Cove, Three Sisters, and Filiorum. The Preserve features coastal bluffs, canyons, and rolling hills overlooking the Pacific Ocean, with 53 authorized public trailheads.
500-character limit. APNpreferred, if not APNaddress or intersection can be entered.
Check the applicable indicators based on PNA+ Map Viewer for either Regional Recreation Need for Rural Recreation Need:
None
Verification of Jurisdiction Support 1761747247747_4_Resolution_Approved.pdf
Do you have the authority to apply? 50MB file size limit
Reporting Requirements
Supervisorial District
Study Area
A-22
RPOSD Measure A Competitive Grant Program - 2025
BUDGET AND TIMELINE
DELIVERABLE COST TYPE TIMELINE MEASURE A
COMPETITIVE
[Funding
Source Name]
[Funding
Source Name]
[Funding
Source Name]
[Funding
Source Name]
Total
Proposed Secured [TYPE] [TYPE] [TYPE]
Requests for Proposals (Planning
Consultant) Soft Cost March 2026
Surveying; Hydrology and Hydraulics
Analysis; Geological Assessments;
Environmental Studies; Other Studies
Hard Cost
Months 1-3
$ 150,000.00
$ 150,000.00
Stakeholder/Community Workshops; User
Group Engagement; Other Community
Engagement
Construction Documents: 50% Plans,
Specifications, Cost Estimates,
Schedules, and Construction Documents;
External Agency Coordination; 90% Plans,
Specifications, Cost Estimates,
Schedules, and Construction Documents;
Final Environmental Compliance
Documents; 100% Plans, Specifications,
Cost Estimates, Schedules, and
Construction Documents; Permit
Application Package; Construction
Contractor Procurement Documents
PROJECT GRAND TOTAL $ 500,000.00 $ - $ - $ - $ - $ 500,000.00
Soft Cost % 0% 0%
Hard Cost % 100% 100%
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Grants
Administration
Manual
for Measure A
January 2024
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LOS ANGELES COUNTY
REGIONAL PARK AND OPEN SPACE DISTRICT
Grants Administration
Manual
for Measure A
JANUARY 2024
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1
INTRODUCTION
The Los Angeles County Regional Park and Open Space District (RPOSD) is responsible for implementing
and administering the Los Angeles County Safe, Clean Neighborhood Parks and Beaches Measure of 2016
(Measure A). Seventy-five percent (75%) of Los Angeles County voters approved Measure A in November
2016, which authorizes dedicated local funding for park, recreation, and open space projects and their
maintenance through an annual special tax on all taxable real property in the County. Measure A is a
parcel tax based on the square footage of improved property and includes both formula-based allocations
to Study Areas and competitive grants that are open to public entities, non-profit organizations, schools,
and other eligible entities, and it does not have a sunset date. Measure A makes funding available to
eligible recipients for projects that repair and upgrade parks and recreational facilities; create new parks;
preserve and protect open spaces and beaches; and support recreational programming. RPOSD facilitates
online grant applications and administrative processes to provide efficient oversight of all eligible Measure
A grants and programs.
The Grants Administration Manual (GAM) contemplates previous input provided by a variety of
stakeholders, including the 51-member Measure A Implementation Steering Committee, which met for
14 months in 2017 and 2018. RPOSD also received input from various stakeholders during this GAM
update and incorporated their input in the 2024 version. The purpose of the GAM is to provide guidance
in applying for and administering Measure A funds so that grantees can complete successful park projects
throughout Los Angeles County.
The updated 2024 Grant Administration Manual is effective January 1, 2024.
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TABLE OF CONTENTS
SECTION 1: MEASURE A FUNDING PROGRAMS .......................................................................................... 4
ANNUAL ALLOCATIONS .............................................................................................................. 5
COMPETITIVE GRANTS ............................................................................................................... 9
TECHNICAL ASSISTANCE PROGRAM (TAP) ............................................................................... 12
MAINTENANCE AND SERVICING FUNDS .................................................................................. 13
SECTION 2: MEASURE A GRANTS ADMINISTRATION ................................................................................ 14
OVERVIEW............................................................................................................................... 14
GRANT MANAGEMENT SYSTEM (GMS) ................................................................................... 14
LA PARKS PORTAL: ANNUAL PARK DATA INVENTORY UPDATES ............................................... 14
ELIGIBILITY AND RENEWALS REQUIREMENTS: GMS ................................................................ 14
GOOD STANDING POLICY ......................................................................................................... 15
BECOME A MEASURE A GRANTEE .......................................................................................... 16
ADDITIONAL REQUIREMENTS FOR ALL GRANTEES ................................................................. 18
GRANT TYPES ........................................................................................................................... 18
MEASURE A ANNUAL ALLOCATION GRANT TYPES ................................................................... 24
COMPETITIVE GRANTS ............................................................................................................. 28
TECHNICAL ASSISTANCE PROGRAM (TAP) ............................................................................... 32
FUNDING FOR MEASURE A AWARDED GRANTS ...................................................................... 35
POST COMPLETION .................................................................................................................. 46
MAINTENANCE & SERVICING (M&S) FUNDS ........................................................................... 48
SECTION 3: COMMUNITY OUTREACH AND ENGAGEMENT ...................................................................... 57
COMMUNITY OUTREACH AND ENGAGEMENT EFFORTS ......................................................... 57
SUPPORTING DOCUMENTATION REQUIRED ............................................................................ 58
OUTREACH METHODS & ENGAGEMENT APPROACHES ........................................................... 59
RPOSD’S SOCIAL MEDIA AND WEB-BASED PLATFORMS .......................................................... 63
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LANGUAGE ACCESS REQUIREMENTS ........................................................................................ 63
EVALUATION OF OUTREACH AND ENGAGEMENT .................................................................... 64
FAILURE TO IMPLEMENT THE COMMUNITY ENGAGEMENT PLAN ........................................... 64
SECTION 4: FUNDING ACKNOWLEDGMENT .............................................................................................. 65
USAGE OF BRAND ELEMENTS ................................................................................................... 66
PRINTED AND PROMOTIONAL MATERIALS .............................................................................. 67
SOCIAL MEDIA POSTS .............................................................................................................. 69
SIGNAGE .................................................................................................................................. 70
SECTION 5: DEFINITIONS ............................................................................................................................ 73
SECTION 6: MEASURE A GENERAL POLICIES .............................................................................................. 84
APPENDICES
APPENDIX A: Signed Resolution (Safe Clean Neighborhood Parks, Open Space, Beaches,
Rivers Protection, and Water Conservation Measure)
APPENDIX B: Displacement Memo
APPENDIX C: Language Access Requirements for Community Outreach and Engagement
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SECTION 1: MEASURE A FUNDING PROGRAMS
Measure A funds are derived from an annual special tax on properties throughout Los Angeles County.
Measure A funds are distributed into seven funding categories. Each funding category supports specific
funding programs, as shown in the Expenditure Plan of Measure A (Figure 1).
This section provides an overview of the Measure A funding programs, including Annual Allocation
Programs, Competitive Grant Programs, Technical Assistance Program, and the Maintenance and
Servicing Program.
Figure 1 Expenditure Plan of Measure A
• Annual Allocation funds are distributed to specific grantees on an annual basis using set
formulas. The Annual Allocation Programs include:
o Community-Based Park Investment (Category 1)
o Neighborhood Parks, Healthy Communities, & Urban Greening (Category 2)
o Los Angeles County Department of Beaches and Harbors (Category 3)
o Los Angeles County Department of Parks and Recreation (Category 4)
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Category 5
MAINTENANCE AND SERVICING
Formula-based allocations fo r
maintenance and servicing of
grant-funded projects.
YOUTH AND VETERAN JOB TRAINING
AND PLACEMENT
Category 4
Grants, to be awarded through
a competitive process.
REGIONAL RECREATION
FACILITIES, MULTI-USE
TRAILS AND ACCESSIBILITY
Grants, t o be awarded t hrough a
competitive process.
L Needs Assessment updates, innovative
technologies, and operations of RPOSD.
Category 1
Funding
Categories
COMMUNITY-BASED
PARK INVESTMENT
Formula-based allocations
o f funds for grants to each
Study Area.
Category2
NEIGHBORHOOD PARKS,
HEAL THY COMMUNITIES,
AND URBAN GREENING
Formula-based allocations of
funds fo r grants to High and
Very H igh Need Study Areas.
NATURAL LANDS, LOCAL BEACHES,
WATER CONSERVATION AND
PROTECTION
Grants, to be awarded through a
competitive process.
5
• Competitive Grant Program funds are awarded consistent with each specific
program and cycle. Competitive Grant Programs are divided into two groups: Capital Projects
and Program Projects.
o Capital Projects
Natural Lands, Local Beaches, Water Conservation and Protection (Category 3)
Regional Recreation, Multi-Use Trails and Accessibility (Category 4)
Acquisition-Only (Categories 3 & 4)
Innovation Grant Program (Implementation, Operations and Oversight Category)
o Program Projects
Recreation Access (Categories 3 & 4)
Youth and Veteran Job Training and Placement (Category 5)
• Technical Assistance Program (TAP) funds are allocated periodically to High Need and
Very High Need areas as defined by the 2016 Los Angeles Countywide Comprehensive Parks &
Recreation Needs Assessment (Parks Needs Assessment). TAP was created to assist with the
expenditure of these funds. TAP has its own set of guidelines posted on RPOSD’s website,
consistent with each funding cycle.
• Maintenance and Servicing (M&S) funds are allocated annually to eligible recipients to
preserve and promote the longevity of a Proposition A or Measure A-funded improvement or
acquisition. M&S funds can be used to offset increased maintenance costs resulting from RPOSD-
funded projects.
ANNUAL ALLOCATIONS
COMMUNITY-BASED PARK INVESTMENT PROGRAM (CATEGORY 1)
Community-Based Park Investment Program funds are allocated to each Study Area in the County using
the Per Capita and Structural Improvements Formula. These funds are available on an annual basis for
expenditure on projects that comply with the project types listed below.
Recipients: Responsible agencies that oversee parks in one
or more of the 188 Study Areas in Los Angeles
Amount: Calculated by Study Area using the Per Capita
Improvements Formula. The
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Project Types
Below is a non-exhaustive list of projects that may be eligible for grant funds under the Community-Based
Park Investment Program. This list is intended to assist agencies in understanding the types of projects
that Community-Based Park Investment Program funds can be expended on, not to limit or direct the
projects they choose to complete.
• Community and local parks, including pocket parks, playgrounds, playground equipment, dog
parks, and picnic areas, especially those that connect and restore underutilized spaces
• Community and senior recreational centers
• Park safety, graffiti removal, facility safety lighting, safe routes to schools, and other safety
improvements
• Greenspace and greenway development
• Gardens
• Urban canopy development to reduce the heat island effect, especially in heavily urbanized, shade
deficient areas of the County
• Refurbishment, updating, or expansion of current parks and park amenities
• Planning and design related projects
NEIGHBORHOOD PARKS, HEALTHY COMMUNITIES, & URBAN GREENING
PROGRAM (CATEGORY 2)
Category 2 funding is allocated annually to High Need or Very High Need Study Areas as identified in the
most current Parks Needs Assessment. Funds are allocated using the Per Capita and Structural
Improvements Formula.
Recipients: High Need or Very High Need Study Areas
Amount: Calculated by Study Area using the Per Capita
Improvements Formula. The dollar amount of
funds available to each Study Area will be
updated annually based on the revenue received
th
Project Types
Grants funded with Neighborhood Parks, Healthy Communities, & Urban Greening Program funds shall
involve the acquisition of real property and the construction and rehabilitation of parks and recreation
facilities that provide safe places and facilities for after-school, weekend, and holiday programs for local
children, youth, and families; provide opportunities for healthy living in all neighborhoods and improve
the quantity and quality of green spaces in the County.
Multi-benefit projects should seek to leverage public and private funding from water conservation and
supply; water and air quality improvements; flood risk management; climate pollution reduction or
adaptation; carbon sequestration; heat-island reduction; habitat protection and biodiversity; public
health; and environmental justice benefit programs.
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ALLOCATION TO COUNTY DEPARTMENT OF BEACHES AND HARBORS
Measure A provides that the Los Angeles County Department of Beaches and Harbors (DBH) shall receive
up to 25 percent of the total Category 3 funds as an annual allocation.
Recipients: Los Angeles County Department of Beaches
Amount:
Project Types
Grants funded with Category 3 shall improve and protect open space, watersheds, and water resources
through planning, acquisition, development, improvement, and restoration, of multi-benefit park projects
that promote, improve, or protect clean local water supplies, habitat improvements, park space,
recreation, public access, watershed health, and open space, including improvements or restoration of
areas that buffer our rivers, streams, and their tributaries along with the lakes and beaches throughout
the County.
ALLOCATION TO COUNTY DEPARTMENT OF PARKS AND RECREATION
Measure A specifies that the Los Angeles County Department of Parks and Recreation shall receive up to
25 percent of the total Category 4 funds as an Annual Allocation.
Recipients: Los Angeles County Department of Parks and
Amount:
Project Types
Grants funded with Category 4 shall improve and protect regional recreational facilities, trails and
accessibility projects. Greater priority shall be given to trail and accessibility projects that connect river,
mountain, and urban areas; especially to County Parks, State Parks, the National Forest, the National
Recreation Area(s), and the National Monument(s); and that link other canyons and regional and local
parks throughout the County.
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COUNTY CULTURAL FACILITIES PROGRAM
This program funds projects at County Cultural Facilities.
Recipients: An eligible grantee as defined in Measure A and
whose project has been identified and put forward
by one of the five Los Angeles County Board of
Amount: The dollar amount of funds available is updated
Project Types
County Cultural Facilities grants will fund projects that acquire, develop, improve, and/or restore a County
Cultural Facility, defined as a building owned or operated by the County of Los Angeles which shall be
used for the programming, production, presentation, or exhibition of natural history and any of the arts
and cultural disciplines. These disciplines include music, dance, theatre, creative writing, literature,
architecture, painting, sculpture, folk arts, photography, crafts, media arts, and visual arts.
COUNTY PRIORITY PROJECTS PROGRAM
County Priority Projects grants will fund projects that are determined to be priorities by the Los Angeles
County Board of Supervisors.
A
Recipients: An eligible grantee as defined in Measure
A and whose project has been identified
Amount:
updated
Project Types
County Priority Project grants will fund projects including but not limited to community and local parks,
playgrounds, dog parks, community gardens, and tree planting to enhance urban tree canopy and reduce
heat island effect, especially in park-poor areas.
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COMPETITIVE GRANTS
Funds for each of the competitive grant programs will be accrued until made available within each specific
grant cycle. The amounts allocated to each funding category may change in the future due to changes in
tax revenue. The release or announcement of the competitive grant programs will be made using various
methods, including public announcements, email communication, promotion via social media, and
through the RPOSD website.
With the release of each competitive grant program cycle, RPOSD will issue the grant applications,
guidelines, deadlines, and all related information including the final notification of grant awards.
All competitive grant programs will include a “Level of Need” evaluation criterion. This criterion,
depending on the specific grant program, will consider whether a project or program serves or benefits
residents of High Need or Very High Need Study Areas, or provides services to and/or recruits a majority
of its participants from High Need or Very High Need Study Areas. Level of Need may also include rural
recreation needs that highlight social and transportation barriers, health and environmental vulnerability,
and proximity to regional recreation sites, among other evaluation criteria, as set forth in the 2022 Parks
Needs Assessment Plus (PNA+).
Competitive grant guidelines will be updated and shared prior to each competitive grant cycle.
NATURAL LANDS, LOCAL BEACHES, WATER CONSERVATION AND PROTECTION
PROGRAM (CATEGORY 3)
This is a Capital Projects grant program funded from Category 3 per the Measure A Expenditure Plan.
Project Goals
Natural Lands, Local Beaches, Water Conservation, and Protection
Competitive Program projects should improve and protect open space,
watersheds, and water resources through planning, acquisition,
development, improvement, and restoration of multi-benefit park
projects that promote, improve, or protect clean local water supplies,
habitat improvements, park space, recreation, public access, watershed
health, and open space. This should include improvements or
restoration of areas that buffer our rivers, streams, and their tributaries
along with the lakes and beaches throughout the County. Priority will
be given to projects offering the greatest regional benefit or serving the
greatest regional need.
At least 30 percent of these funds will be set aside to fund projects strictly located in High Need or Very
High Need Study Areas. Level of Need may also include rural recreation needs that highlight social and
transportation barriers, health and environmental vulnerability, and proximity to regional recreation sites,
among other evaluation criteria, as set forth in the 2022 Parks Needs Assessment Plus (PNA+).
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REGIONAL RECREATION, MULTI-USE TRAILS AND ACCESSIBILITY PROGRAM
(CATEGORY 4)
This is a Capital Projects grant program funded from Category 4 per the Measure A Expenditure Plan.
Project Goals
Regional Recreation, Multi-use Trails, and Accessibility Competitive
Grants Program projects should improve and protect regional
recreational facilities, trails, and accessibility projects. Greater priority
will be given to trail and accessibility projects that connect river,
mountain, and urban areas, especially to County Parks, State Parks,
the National Forest, National Recreation Area(s), and National
Monument(s), and that link other canyons and regional and local parks
throughout the County.
At least 30 percent of these funds will be set aside to fund projects strictly located in High Need or Very
High Need Study Areas. Level of Need may also include rural recreation needs that highlight social and
transportation barriers, health and environmental vulnerability, and proximity to regional recreation sites,
among other evaluation criteria, as set forth in the 2022 Parks Needs Assessment Plus (PNA+).
ACQUISITION-ONLY GRANT PROGRAM (CATEGORIES 3 AND 4)
This is a Capital Projects grant program funded from Categories 3 and 4 per the Measure A Expenditure
Plan.
Project Goals
Acquisition-only grant projects shall meet the goals of the Natural
Lands, Local Beaches, Water Conservation and Protection Competitive
Grants Program or the Regional Recreation, Multi-use Trails and
Accessibility Competitive Grants Program. Urgent acquisitions in High
Need or Very High Need Study Areas and for trail connections and
access, wildlife corridors, and preservation of critical habitat will be
prioritized.
A minimum of 30 percent of these funds will be set aside to fund projects strictly located in High Need or
Very High Need Study Areas as defined by the most current Park Needs Assessment. Level of Need may
also include rural recreation needs that highlight social and transportation barriers, health and
environmental vulnerability, and proximity to regional recreation sites, among other evaluation criteria,
as set forth in the 2022 Parks Needs Assessment Plus (PNA+).
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INNOVATION GRANT PROGRAM
This grant program is funded from the Implementation, Operations, and
Oversight Category per the Measure A Expenditure Plan.
Project Goals
The goal is to grant funds to organizations for projects that demonstrate
innovation in park design or maintenance, park access, understanding of
park users, or functioning of park entities. The projects should
incorporate sustainability, energy and water efficiency, stormwater
capture, and/or state-of-the-art technology into their scope of work.
Projects funded by the Innovation Grant Program should be able to be
replicated in communities throughout the County and will serve as
precedents that move parks forward in Los Angeles County.
RECREATION ACCESS PROGRAM (CATEGORIES 3 AND 4)
This program grant is funded from Categories 3 and 4 per the Measure A
Expenditure Plan.
Program Goals
The goal is to grant funds to organizations to provide programming to
increase the ability for County citizens to access public lands, park
facilities, and park amenities, including education, interpretative
services, safety information, transportation, and other activities that
increase the accessibility for County residents, especially for those in High
Need or Very High Need Study Areas.
YOUTH & VETERAN JOB TRAINING & PLACEMENT PROGRAM (CATEGORY 5)
This program grant is funded from Category 5 per the Measure A
Expenditure Plan.
Program Goals
The goal is to grant funds to organizations to provide the following
programming:
Education and Skills Training Program. Organizations or
program providers within the County, including certified conservation
corps, to administer a program that provides education, skills training,
and career pathway development to young adults, ages 18 to 25, or
veterans, to implement park projects and programs.
Certification and Job Placement Program. Organizations or program providers within the
County, including conservation corps, to administer a program that provides certifications and placement
services, or apprenticeship opportunities, for young adults, ages 18 to 25, or veterans, for jobs and careers
in the parks and recreation field.
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TECHNICAL ASSISTANCE PROGRAM (TAP)
The Technical Assistance Program (TAP) ensures that applicants serving
communities with park High Need or Very High Need Study Areas receive
resources that support the realization of park projects. TAP’s priority is to
assist TAP Eligible Entities to maximize the value of Measure A funds (e.g.,
TAP funds, Annual Allocation, and Competitive Grant Programs).
This program allocation is funded from the Operations and Oversight
Category and the Planning and Design Category.
TAP Goals
• Increase access to parks, open space, and natural areas in Los Angeles County communities within
the park a High or Very High Need Study Areas Study Areas by adding new parks or facilitate the
acquisition of land that will result in new parks in these areas.
• Maximize value from Measure A to park a High or Very High Need Study Areas communities by
providing meaningful technical assistance consulting services to assist with leveraging new park
development resources, project development, planning, and due diligence for land acquisition,
design, funding, and completing park projects.
2016 Parks Needs Assessment Map
The Very High Need and High
Need Study Areas in the findings
Assessment
focus of the Technical Assistance
Program Grants.
30 eligible cities within Los
Angeles County, including
unincorporated communities
were determined as Very High
Need and High Need.
B-14
LEGEND
• Very High Need
• High Need
Park Need
by Study Area
ali Vc,ylow
al low
◄
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MAINTENANCE AND SERVICING FUNDS
Maintenance and Servicing (M&S) funds can be used to offset increased maintenance costs resulting from
RPOSD-funded projects as these projects must be maintained and operated in perpetuity. M&S funds are
allocated annually to eligible recipients and should be used only to preserve and promote the longevity
of a Proposition A or Measure A-funded improvement. M&S cannot be used for a project that did not
receive RPOSD funding.
Amount: The amount of funds available to each recipient is
updated annually based on the revenue received
th
Recipients: Grantees which include public
DPR, DPW, Joint Powers Authorities (JPAs) and
M&S funds may not be used to fund existing levels of service but instead should be used to supplement
or enhance existing service levels. Labor costs that are directly tied to the increase in costs to operate a
grant-funded project are eligible. Examples: Landscape services, tree trimming, facility maintenance.
M&S funds are not competitive grants and are administered separately from RPOSD’s competitive grant
program.
There are generally two types of M&S funding requests:
Annual Maintenance Cost - Grantees may use M&S Funds for recurring labor, contracts, services
and supplies necessary to preserve and extend the longevity, accessibility and usability of grant-funded
improvements.
Repair & Replace - Grantees may use M&S funds for repairs, replacements and upgrades caused by
general wear and tear and accidental or unusual circumstances.
M&S funds are held in trust by RPOSD until a request from a grantee. Grantees are those listed in the
Measure A Resolution, Section 6(e)(2)(A) that are in Good Standing with RPOSD.
Additional information regarding M&S reimbursement requests:
• Eligibility for M&S funds requires a project to be completed, open to the public, including providing
public access, and the original grant must be closed.
• Grantees must use M&S funds from Proposition A first before using M&S funds from Measure A.
• Grantees requesting to use M&S funding must be the Grantee for the grant-funded project and be
responsible for the long-term grant and maintenance obligations, or if an Assignment and
Assumption of Grant Agreement (AAGA) is executed, then the grantee assuming the grant
obligations can request M&S funds. This applies only if the grantee is an eligible M&S recipient.
• M&S funds shall not be used to fund existing levels of service, only to supplement or enhance
service levels.
• M&S funds are on a reimbursement basis.
Additional information regarding the administration of M&S funds can be found in Section 2: Measure A
Grants Administration.
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SECTION 2: MEASURE A GRANTS ADMINISTRATION
OVERVIEW
This section provides administrative procedures that are consistent with the policies for the
implementation of Measure A grant programs. These guidelines will be periodically reviewed and
updated as needed. Information on each grant program will also be shared on RPOSD’s website.
GRANT MANAGEMENT SYSTEM (GMS)
The processes for grant applications, administration, and delivery of completed projects for all
competitive and non-competitive grants will be managed by an online Grants Management System (GMS).
The GMS is a tool used by RPOSD which allows participating entities to manage their grants while
providing RPOSD with the relevant documents to ensure compliance with all grant requirements.
Every project will have its own Grants Officer assigned once a grant has been approved and is active in
GMS. All required documentation must be uploaded to the GMS unless otherwise stated or requested by
the Grants Officer. Additional details and instructions for GMS can be found on the RPOSD website:
https://rposd.lacounty.gov/grants-management-system/.
LA PARKS PORTAL: ANNUAL PARK DATA INVENTORY UPDATES
Agencies that own or manage a park in Los Angeles County must update their park inventory data annually
as a requirement of eligibility to receive Measure A funds and remain in Good Standing with RPOSD. The
task includes verifying existing data and providing necessary updates including park names, locations,
sizes, and the quantity and condition of identified standard amenities within each park (as described in
the Parks Needs Assessment). Grantee can manage their park inventory at the following link:
https://www.laparksportal.org/.
ELIGIBILITY AND RENEWALS REQUIREMENTS: GMS
Eligible grantees of any Measure A funds are required to complete an online registration process via GMS
to receive and manage the funds at the following link: https://grantfunding.rposd.lacounty.gov/.
Once enrolled, eligible grantees may apply for open grants as determined by their agency or organization
type.
All grantees must update applicable information annually to ensure that RPOSD has the most current
information. This may include reviewing documents and forms previously supplied, uploading new
versions of documents and forms, and updating staff and payee information as required by the GMS.
Outdated or incomplete information may delay payments and processing of applications and claims.
Grantees requiring assistance with the registration process are encouraged to contact RPOSD for
assistance.
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GOOD STANDING POLICY
Good Standing is required of all grantees to have payment requests processed and receive any grant funds
from RPOSD. Good Standing is achieved and maintained when a grantee is in compliance with all
requirements stated in the guidelines, policies, and procedures of RPOSD for both Proposition A and
Measure A. Below are a few examples of how a grantee can fall out of Good Standing:
GRANT TIMELINE:
100% project completion date has passed (i.e., project completion date is 07/07/25 but project has not
been completed; Loss of Good Standing takes effect on 07/08/2025).
COMPLETED AND SUBMITTED CLOSEOUT DOCUMENTS:
Submission of completed closeout documents required by 01/06/25. On 01/07/25, NOT in Good Standing
will be in effect if all required documents were not submitted by the closeout date. This includes the final
Payment Request submitted with supporting documentation. Not Good Standing will remain in effect
until project is closed.
FUNDING ACKNOWLEDGMENT
Failure to comply with RPOSD’s funding acknowledgment requirements and/or not properly
acknowledging RPOSD on printed, promotional, and social media materials and signs may delay eligible
reimbursements and result in a loss of Good Standing.
PUBLIC ACCESSIBILITY TO PROJECT:
Project does not allow reasonable public access to lands acquired in fee with grant funds, including the
provision of parking and public restrooms, except that access may interfere with resource protection. The
project is not open to the public, as stated in Grant Agreement.
PARK INVENTORY DATA:
All park agencies shall update their park inventory data annually as a requirement of eligibility to receive
Measure A funds. This update shall include park names, park locations, park sizes, and quantity and
condition of identified standard amenities within each park, as described in the PNA. Verifying existing
data and providing any necessary updates is required to remain in Good Standing with RPOSD.
EVALUATION OF OUTREACH AND ENGAGEMENT:
Documentation must support the submitted engagement plan, project scope, budget, and schedule.
Failure to implement the Community Engagement Plan as stated could result in a delay of reimbursements
and may impact Good Standing status with RPOSD.
WORK PLAN, GRANT ADMINISTRATION, AND PROJECT DELIVERY
Failure to comply with all elements of the project Work Plan may result in a loss of Good Standing.
GRANT STATUS UPDATES (GSU):
It is the grantee’s responsibility to provide GSUs by the due date. If grantee fails to submit the GSU by the
due date, the grantee will not be in Good Standing with RPOSD until the GSU is submitted.
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BECOMING A MEASURE A GRANTEE
Find out how to apply for Measure A funding with the Los Angeles County Regional Park and Open Space
District (RPOSD) on this page of our website: https://rposd.lacounty.gov/become-our-grantee/
PUBLIC ENTITIES
Eligibility
Any governmental agency, special district, or joint powers authority (JPA) that is authorized to acquire,
develop, improve, and restore real property for beach, wildlife, park, recreation, community, cultural,
open space, water quality, flood control, or gang prevention and intervention purposes within Los Angeles
County is eligible to apply for Measure A grants.
NONPROFIT ORGANIZATIONS
Eligibility
Eligible nonprofit organizations must have a mission related to one or more of the following focus areas:
• Environmental protection and preservation
• Park, recreation, community services, or facilities
• Gang prevention and intervention
• Environmental education and interpretation
• Tree planting
• Conservation and preservation of wetlands or of lands predominantly in their natural, scenic,
historical, forested, or open-space condition
• Restoration of lands to a natural, scenic, historical, forested, or open space condition
• Job skills training and educational opportunities for young adults and/or veterans
Registration Requirements
• Proof of Mission: Documentation showing a mission statement that relates to nonprofit focus
areas stated above
• Articles of Incorporation: Documentation as filed with the State of California
• Proof of 501(c)3 status: If applicable, also provide Conservation Corps certification; and/or
certification that training, education, placement services provided meet requirements
• Proof of Good Tax Standing: Copy of latest IRS Form 990 (Return of Organization Exempt from
Income Tax)
SCHOOLS
Eligibility
Public and private nonprofit schools are eligible to enroll in the GMS, provided they allow public use of
school facilities during non-school hours or offer public education/training programs. Schools offering
education/training programs or certification placement services to youth and veterans are limited to
applying for programmatic grants (e.g., Youth and Veteran Job Training and Placement Program and
Recreation Access Program grants) only.
Registration Requirements
Schools are not required to meet any requirements beyond those required of all entities and
organizations. However, those schools allowing public use of school facilities during non-school hours will
be required to submit a joint/shared-use agreement or letter of intent to enter a joint/shared-use
agreement when completing a grant application. Likewise, schools offering education/training programs
will be required to provide documentation showing that training/education and certification/placement
services provided meet grant program requirements when completing a grant application.
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Measure A Grant Programs by Agency/Organization Type
ELIGIBLE ENTITIES
Community-based Park Investment Program Public Entities
High or Very High Need Study Areas
DBH
and Recreation DPR
Public Entities, Nonprofit Organizations
Public Entities, Nonprofit Organizations, Schools
Public Entities, Nonprofit Organizations Public
Entities, JPA’s, Nonprofit Organizations
COMPETITIVE GRANT PROGRAM
Acquisition /
Development
Projects
Water Conservation and
Trails and Accessibility Program
Acquisition-Only Program
Innovation Grant Program
Programs
Recreation Access Program
TECHNICAL ASSISTANCE PROGRAM ELIGIBLE ENTITIES
30 eligible entities and unincorporated LA County.
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ADDITIONAL REQUIREMENTS FOR ALL GRANTEES
In addition to the requirements specific to each agency or organization type, all grantees must adhere to
the following:
FEDERAL TAX IDENTIFICATION NUMBER
Grantees must supply their federal tax identification number.
LA COUNTY VENDOR ID
Grantees must have an LA County Vendor ID number. Registrants without an LA County Vendor ID
number can obtain one at https://camisvr.co.la.ca.us/webven/LoginNew.asp.
ENROLLMENT IN DIRECT DEPOSIT
Los Angeles County’s Method of Payment for County Contractors, Vendors, and Other Payees is via an
Electronic Fund Transfer, or direct deposit. This is the default form of payment for any amounts due for
goods and/or services provided under an agreement or contract with the County. All registrants must
confirm their enrollment in Direct Deposit with the County or provide documentation of an approved
exemption.
JURISDICTION/BOARD SUPPORT (IF AVAILABLE AT TIME OF REGISTRATION)
Grantees must submit proof of authority from its jurisdiction/board representatives to apply for, accept,
and administer any and all Measure A grant funds. Submission of this authority is required at the time of
application preparation in the Grants Management System.
UPDATES IN GRANTS MANAGEMENT SYSTEM (GMS)
Grantees must update their organization information in GMS whenever there is a change to any
authorized representative and/or registered users.
GRANT TYPES
ANNUAL ALLOCATION (AA)
RPOSD has implemented revisions in applying for Annual Allocation funding to streamline the application
process. Under this new process, grantees are required to execute a Measure A Annual Allocation
Agreement (Allocation Agreement) with RPOSD. Instead of an application, an Annual Allocation Work
Plan (Work Plan) must be submitted in the GMS whenever a grantee wants to utilize its Annual Allocation
funds for an eligible project. The Allocation Agreement will replace the grant application to grant
agreement per project process.
Grantees that receive Annual Allocation funds and are in Good Standing have several options for utilizing
their Annual Allocation, including expend, accrue, or transfer. Before a grantee requests its Annual
Allocation funding, an Allocation Agreement must be executed between the eligible grantee and RPOSD.
Once an Allocation Agreement is executed, expenditures of Annual Allocations require the submission of
an Annual Allocation Work Plan (Work Plan) for each proposed project. The Work Plan includes a Scope
of Work, Deliverables, Timeline, Budget, and other attachments. There may also be additional
documentation necessary to establish land tenure for purposes of the Measure A perpetuity
requirements. Upon review of the Work Plan, RPOSD Staff will issue a Notice to Proceed (NTP) for
implementation of each eligible project(s).
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ANNUAL ALLOCATION GRANT PROGRAM ELIGIBLE ENTITIES
ening Program
Grantees must inform RPOSD of their plans for using their Annual Allocations when RPOSD issues a survey
requesting the information and in subsequent verifications. New funding allocations for eligible grantees
are deposited every year by September 15th. The information regarding Annual Allocation funding can
be found on the GMS.
EXPEND
Each year, grantees in Good Standing may choose to expend all or a portion of their total Annual
Allocation. Grantees choosing not to expend any funds or expend only a portion of the total available
allocation funds must follow the guidelines for accruing funds listed below.
ACCRUE
Grantees may accrue all or a portion of their Annual Allocation to accumulate enough funds for a future
project. Grantees intending to accrue their Annual Allocation funds must inform RPOSD of their plan for
the funds and the number of accrual years anticipated. RPOSD strongly encourages grantees to utilize
their Annual Allocation funds within a period of five years from the start of accrual.
Grantees will be required to provide information regarding the intent for utilization of accrued Annual
Allocation funds through an RPOSD survey inquiry or similar process. This information should reflect the
pre-project work completed or planned, including community engagement, planning, design, California
Environmental Quality Act (CEQA), National Environmental Policy Act (NEPA), and/or site assessments.
Failure to provide this information may affect a grantee’s Good Standing status.
TRANSFER
Under Measure A, allocations from the Community-based Park Investment Program (Category 1) and the
Neighborhood Parks, Healthy Communities, & Urban Greening Program (Category 2) represent relatively
fixed funding allocations that are to flow to and be expended within specific Study Areas by the Agency
of Record. However, due to distribution of local resources, land availability, and other local conditions, it
is likely that transferring Annual Allocation funds between Study Areas could benefit residents of all Study
Areas involved.
A grantee receiving Annual Allocation under the Community-based Park Investment Program and
Neighborhood Parks, Healthy Communities, & Urban Greening Program may consider transferring Annual
Allocation funds in one of the following ways:
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• Utilize funds associated with a Study Area for which it is the Agency of Record for a project in an
adjacent Study Area for which it is the Agency of Record; or
• Transfer funds associated with a Study Area for which it is the Agency of Record to an immediately
adjacent Study Area for which it is not the Agency of Record; or
• Transfer funds to a Study Area identified as High or Very High Need from a Study Area not defined
as High or Very High Need; or
• Transfer funds associated with a Study Area for which it is the Agency of Record to another agency
that owns and/or operates parks in said Study Area
Such transferring of Annual Allocation funding may occur provided that:
• Funds may not be transferred to an area of less park need (Ex. Funds from a High Need Study area
may not be transferred to a low or moderate-need study area)
• The transferred funds must be expended on a Measure A eligible project or projects that are
eligible for Measure A funds
• The grantee initiating the request must demonstrate to RPOSD’s satisfaction that all Study Area(s)
involved will benefit from the transferring of funds and resulting project(s). To do this, the grantee
must provide the following:
o Describe the public benefits to the community(ies) from where the funds are being
transferred
o GIS data showing the service area of the proposed project(s) based on local, state, or
national standards for the project type(s)
o Information about project accessibility for all involved Study Areas
o Evidence of support from communities in all Study Areas involved; must be the result of
meaningful community engagement conducted by all entities involved in the transfer of
funds
• RPOSD determines that the proposed transfer of funds will result in the timely completion of the
park project(s); and
• The governing body of each Study Area has authorized the transfer of funds for a specific project
or projects
If all five provisions above are true, the relinquishment of funds from the donor Study Area(s) to recipient
Study Area(s), may be approved at RPOSD’s sole discretion for use on the identified project or projects.
ANNUAL ALLOCATIONS WORK PLAN (AA WORK PLAN)
After execution of the Allocation Agreement, grantees will be able to apply for funding by submitting an
AA Work Plan and applicable attachments for each project seeking Annual Allocation funds.
Grantees may only apply for funds that have already been allocated and are available, per Study Area, at
the time of AA Work Plan submittal. The AA Work Plan will include the scope of work, deliverables,
timeline, budget, land tenure, perpetuity plan, community engagement plan, funding acknowledgment
and attachments. RPOSD Staff will review the AA Work Plan and verify that all the elements included are
eligible for Annual Allocation funds.
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Scope of Work
The scope of work must clearly define deliverables with accurate and unambiguous terms outlining the
work to be performed under the resultant Notice to Proceed (NTP).
• Example of a clear Scope of Work: Replace outdated, dilapidated playground equipment and
surfacing at Las Casitas Park with upgraded play structures and permeable rubberized surfacing.
• Example of an overly general, and thus unacceptable Scope of Work: General Improvements at
Las Casitas Park.
Deliverables
Deliverables should include all the RPOSD approved stated outputs, including but not limited to tangible,
conceptual, informational, internal, and external project-oriented outputs, within the scope of a project.
Timeline
The project performance period by which the scope of work, budget and deliverables will adhere to.
Budget
The specific grant amount that a grantee commits to be able to complete the project as described in the
scope of work. The budget shall include a breakdown of costs for each element.
Proof of Land Access/Tenure
Grantee must provide proof of land tenure such as a grant deed or purchase document. If the grantee is
not the landowner, it must provide documentation from the landowner agreeing to the project proposed
being constructed on its property. If the grantee is not the landowner but has a lease with the landowner,
the applicant must provide a copy of the lease agreement. Examples of documentation from the
landowner agreeing to a proposed project include:
• Written consent to develop project
• Memorandum of Understanding (MOU)
Project Location Map(s)
• Project Vicinity Map
• Grant Boundary Map
• Site Plan
• Design Documents
Community Engagement Plan
The community outreach and engagement plan should describe all outreach and engagement conducted
and/or describe all plans to engage the community. See Section 3 Community Outreach and Engagement.
Funding Acknowledgement
The preliminary plan must outline the type(s) of printed and promotional material(s) the grantee intends
to create for the project and detail how RPOSD’s funding acknowledgment requirements will be
incorporated into such materials. See Section 4 Funding Acknowledgment.
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Other Regulatory Requirements (if applicable)
• A completed CEQA document
• CEQA Plan Narrative
Notice To Proceed (NTP)
Upon approval of the AA Work Plan, RPOSD will issue a Notice to Proceed (NTP) for each eligible project.
The performance period including beginning and end dates will be included in the approved NTP and be
consistent with the timeline submitted in the approved AA Work Plan. The performance period including
beginning and end dates will be included in the NTP.
• All project costs must be incurred within the performance period identified in the NTP to be
eligible for reimbursement.
• All documentation related to the grant must be uploaded into GMS by the date(s) identified in the
AA Work Plan.
IMPLEMENTATION
Once the NTP has been issued, work on the project can begin. This includes keeping RPOSD informed of
the project’s progress, ensuring the scope of work requirements and deliverables are met, managing
project milestones according to the timeline detailed in the work plan, and tracking funds properly for the
reimbursement of expenses.
Grantees must provide a plan to meet the perpetuity requirements of Measure A at the time the AA Work
Plan is submitted. This may include a Deed Restriction (DR) if landowner, or an Assignment & Assumption
of Grant Agreement (AAGA) if the grantee is not the landowner. The relevant document must be notarized
and recorded and uploaded in the GMS before a grantee can request reimbursement of any expended
grant fund.
*See Limited Exceptions
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Perpetuity Requirements
Deed Restriction (DR) or Assignment and Assumption of Grant Agreement (AAGA)
Grantee 15 the landowner
DR required' AAGA required'
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Deed Restriction (DR) is intended to ensure that the project developed using Measure A funds is
maintained and operated in perpetuity. When a grantee enters into a funding agreement with RPOSD,
the agreement obligates the grantee to all grant obligations including maintaining and operating the
project in perpetuity. A recorded deed restriction is required on a per property, as opposed to a per
project, basis.
• Example: The City of Las Casitas received a grant to develop 5 acres of land into a park for their
community. The City of Las Casitas owns the land for the park project, therefore, the city must
submit a notarized and record a DR as a condition of receiving RPOSD funding.
Assignment and Assumption of Grant Agreement (AAGA) is intended to allow grantees to
transfer all grant obligations to another eligible agency that will assume all grant responsibilities as the
new grantee. This usually occurs when a non-profit organization is awarded Measure A funds for a project
that is located on land the non-profit organization does not own. In most cases, the entity that owns the
land will be responsible for the long-term maintenance and operation of the improved land through an
executed and recorded AAGA.
• Example: A non-profit organization was awarded Measure A funds for improvements at a local
city park and pre-authorization of the project was granted to the non-profit by the city. The
improvements included planting native trees, refurbishing the playground, and replacing the
restrooms. Once the project is completed, the city will assume responsibility, from the non-profit,
of all grant requirements, including the long-term maintenance and operation of the park. The
non-profit and the city must submit an AAGA for the assignment and assumption transfer of the
grant obligations.
(*) Limited Exceptions: Deed Restriction and Assignment and Assumption of Grant Agreement
The requirement for a DR or AAGA may be waived if a project falls into one of the following categories:
o Tree Planting Projects
o Landscape Projects with no more than 25% of the awarded grant amount attributed to
irrigation or other ancillary costs
o Signage Projects (wayfinding, etc.)
o Projects where recording a DR/AAGA is specifically prohibited by law. Grantee must
submit documentation to RPOSD’s satisfaction, that articulates the prohibition. (i.e.,
statute, ordinance, etc.)
o Projects where recording a DR/AAGA is prohibited by the landowner because the intended
purpose of the land is not for use as parkland
The Deed Restriction and Assignment and Assumption of Grant Agreement are PDF fillable documents –
and may not be altered. These documents can be found on the RPOSD website in the Forms Section.
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MEASURE A ANNUAL ALLOCATION GRANT TYPES
PLANNING & DESIGN GRANTS
Planning and Design grants are funded to perform work in planning and/or designing a park, trail, open
space, or other recreation project for a purpose consistent with the following Measure A programs
including:
• Community Based Park Investment Program (Category 1 Annual Allocation)
• Neighborhood Parks, Healthy Communities, & Urban Greening Program (Category 2 Annual
Allocation)
Planning
Planning funds provide resources to complete a range of planning efforts such as park master plans,
feasibility studies, and other site studies required to effectively plan and design a park project.
Site studies provide information on acquisition and development of new parks; and provide evaluation of
physical context and site conditions, land use and zoning compatibility, traffic, safety, and utilities.
Planning work related to necessary environmental compliance and permitting required for site acquisition
and development may also be funded.
Design
Design funds can be used to complete design services and may include preliminary conceptual designs,
design development drawings, or construction documents. Design efforts may also include specific tasks
such as landscape design, materials selection, design of stormwater treatment elements, or incorporation
of best management practices.
Planning and Design: Project Types
Below is a non-exhaustive list of project types that may be eligible for funding for Planning & Design
Grants:
• Conceptual Designs
• Project Scoping
• Cost Estimation
• Community Engagement/Outreach
• Environmental Planning/Compliance
• Environmental Studies
• Feasibility Studies
• Open Space and Recreation Element Updates
• Park or Park System Master Plan
• Project Scoping
• Multi-Benefit Plan
• Site Plans or Project Studies
• Soil Testing
• Surveys
• Environmental Planning/Compliance
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Award Size
• The minimum amount of a request for a grant award for planning and design grants is $20,000.
Eligible Costs
• CEQA/NEPA Filing Fees
• Park Master Plans
• Community Engagement/Outreach
• Consultants
• Grantee Labor/In House Employee Services
• Plans and Specifications
• Feasibility/Technical Studies
Ineligible Costs
• Costs incurred before or after the project timeline
• Costs for elements not included in the scope of work/work plan
• Construction Costs
• Grant Writing
• Travel fees
• Deficits & Overdrafts
ACQUISITION GRANTS
Acquisition grants are funds intended for land to be acquired for a purpose consistent with Measure A.
Project Types
• Brownfields
• Community Parks
• Enhanced Park Access
• Greenways
• Habitat & Open Space
• Land Conservation
• Natural Lands
• Park Access
• Park Expansion
• Pocket Parks
• Trail Connections
• Wildlife Corridor
Award Size
• The minimum amount of a request for an acquisition grant award is $50,000.
Eligible Costs
• Appraisals
• Community Outreach/Engagement
• CEQA Filing Fees
• Cost of Conservation Easements
• Escrow Fees
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• Indirect Overhead Costs (see In-House Direct Employees & Indirect Costs for additional
information)
• Land
• Preliminary Title Reports
• Signage: RPOSD Funding Acknowledgement, interpretive, educational, directional, etc.
• Soft Costs capped at 10% of total grant amount for Acquisition projects
• Surveys
• Property taxes paid as part of escrow
• Title Insurance
Ineligible Costs
• Acquisitions where purchase price is greater than the appraised and/or fair market value
• Costs to fulfill any mitigation requirements
• Relocation Costs
DEVELOPMENT GRANTS
Development grants are funds intended for capital projects for a purpose consistent with Measure A.
Development grants are typically capital projects that include improvements to facilities and
infrastructure including construction, enhancement, renovations of park or open space elements. Once
funding has been accepted for the development of any park or open space project, there is a requirement
that the project be maintained in perpetuity. Review the Maintenance and Servicing section (Section 3)
for additional information regarding Maintenance and Servicing.
Below is a non-exhaustive list of improvements that may be eligible for Development grants:
• Adaptive Play
• Community & Local Parks
• Community Center
• Community Gardens
• Dog Parks
• Greenspace
• Gymnasiums
• Picnic Areas
• Playgrounds
• Recreational Facilities
• Sport Courts
• Swimming Pools
• Trail System
• Urban Canopy
• Wildlife Corridor
Award Size
• The minimum amount of a request for a grant award is $50,000
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Eligible Costs
• CEQA filing fees
• Community Outreach and Engagement
• Construction Management including site inspections and project administration
• Engineering
• Indirect overhead costs (see In-House Direct Employees and Indirect Costs for additional
information)
• Signage (RPOSD Funding Acknowledgement, interpretive, educational, directional, etc.)
• Plans, specifications, construction documents (bidding preparation and packages)
• Construction - necessary labor and construction activities to complete project; site preparation
(demolition, clearing, grading, excavation); onsite implementation; construction supervision
• Permits
• Purchase of pre-approved site amenities
• Playground equipment necessary for adaptive play (i.e., action track chair mobility device, sports
wheelchairs)
• Cost of rental equipment necessary for construction (i.e., excavators, lifts, bulldozers, porta
potty, etc.)
• Geographic Information Systems: mapping specific to grant funded project
All eligible costs are subject to change depending on the program. Please see guidelines, when posted, for
the most accurate list of eligible expenses.
Ineligible Costs
• Pre-Construction Costs that exceed soft costs limits
• All non-capital costs, including interpretive and recreational programming, software and software
development
• Construction or improvements to facilities that are not primarily designated for recreational
purposes, such as non-park office
• Costs incurred before or after the performance period set forth in the NTP
• Construction costs outside the boundaries of the project
• Use of Aircraft: fixed wing, helicopter, drone, etc.
• Cleaning Supplies: multi-surface cleaning supplies, cleaning wipes, bleach, trash bags, etc.
• Daily Use Items: air freshener, hand soap, paper towels, toilet paper, etc.
• Consumables: food/beverages, hospitality items (unless pre-approved for Community Outreach
and Engagement purposes)
• Non-fixed portable items: BBQ pits, benches, computers, projectors, etc.
• Postage/Shipping: overnight, expedited shipping, delivery charges
• Events: staff training, educational workshops, networking
• Fundraising
• Books, subscriptions, and memberships
• Interest charges
• Legal Judgements
• Attorney/Legal Fees
• Costs reimbursable or paid by other fund sources
• Transportation, vehicle rentals, vehicle purchase, gas, contractor’s mileage claimed by the grantee
• Insurance & extended warranties
• Grant writing and application costs
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• Costs for elements not included in the approved NTP
• Ceremonies
All ineligible costs are subject to change depending on the program. Please see guidelines, when posted,
for the most accurate list of ineligible expenses.
INNOVATION GRANTS
Innovation grants are for projects that demonstrate innovation in park design or maintenance, park
access, understanding of park users, or functioning of park agencies.
The grant program funds will be distributed on a competitive basis as funding is available.
Project examples include the following, but the list is non-exhaustive:
• Design elements that support innovative environmental sustainability and a decreased reliance
on inefficient or outdated energy sources
• Innovative approaches to increasing park access and use by community members
• Innovative approaches to water quality improvement or conservation
• Innovative human-centered technology such as publicly accessible Wi-Fi connectivity in parks,
online or in-person engagement tools to educate and encourage park use, apps or programs
designed to increase park user engagement or gather park user statistics
• Innovative systems for use by park user and maintenance statistics or savings of resources
All Innovation Grant recipients are required to meet the Grant Administration and Project Delivery
requirements.
An Impact Statement that details the anticipated impact of the project, especially as it pertains to setting
a precedent for innovative technology and practices, will be required. The impact statement should
describe how the project’s innovations will impact park users and the park agency and should consider
park access and equity; park usage, including frequency of use, diversity of park users, and/or health,
safety and well-being of park users; consumption of natural resources, including water and electricity;
and/or agency budget, schedule, or operations. It must also indicate the need for this type of innovative
project on a countywide scale and the potential for the project to be replicated in other parks or by other
jurisdictions.
COMPETITIVE GRANTS
PROGRAM GRANTS: RECREATION ACCESS & YOUTH AND VETERAN
Recreation Access Program Grants are funds intended to establish and implement programming
or continue building upon established programs; increase the ability of residents to access
public lands, park facilities, and park amenities, including education, interpretative
services, safety information, transportation, and related activities; and increase the
accessibility for recreational purposes for County residents, especially those in a High or
Very High Need Study Areas.
• Who Is Eligible to Apply
o Government Entities
o Special Districts
o Joint Powers Authority (JPA)
o Nonprofit Organizations
o Schools
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• How to Apply
o Obtain the Recreation Access Program Guidelines located on RPOSD’s website
o If applicant qualifies, an application needs to be submitted in GMS
• Program Evaluation
Program grants will be evaluated upon the completion of the first year or cycle to determine if
program goals, outcomes and deliverables were met.
• Program Guidelines
Recreation Access Program Guidelines are located on RPOSD’s website and include detailed
policies and procedures for the application and implementation of this competitive program.
Guidelines will be updated as needed through the course of each respective grant cycle.
Youth & Veteran Job Training & Placement Program Grants are funds intended to provide
education and skills training programs that provide opportunities to acquire certifications,
job placement and apprenticeship opportunities for Los Angeles County residents,
especially those residing in a High or Very High Need Study Areas.
• Who Is Eligible to Apply
o Government Entities
o Special Districts
o Joint Powers Authority (JPA)
o Nonprofit Organizations
o Schools
• How to Apply
o Obtain the Youth and Veteran Job Training and Placement Program Guidelines located on
RPOSD’s website
o If applicant qualifies, an application needs to be submitted in GMS
• Review Process of Applications
RPOSD employs a robust review process to evaluate and review program grant applications.
Applicants will be notified if their application is awarded.
• Program Evaluation
Program grants will be evaluated upon the completion of the first year or cycle to determine if
program goals, outcomes and deliverables were met.
• Program Guidelines
Youth and Veteran Job Training and Placement Program Guidelines are located on RPOSD’s
website and include detailed policies and procedures for the application and implementation of
this competitive program. Guidelines will be updated as needed through the course of each
respective grant cycle.
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ELIGIBLE COSTS*: Recreation Access Program &
Youth & Veteran Job Training & Placement Program
*NOTE:
• All eligible costs are subject to change depending on the program. Please see guidelines, when
posted, for the most updated list of eligible expenses.
• All eligible costs must be purchased within the grant agreement performance period and require
appropriate documentation, and in some cases, appropriate justification.
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IN-HOUSE EMPLOYEE EXCURSION FEES PARTICIPANT PROGRAM FEES
(See accounting rules)
-Progr am staff
-Progr am staff ben efit s (worker s
compe n sation, paid leave, Pension and
m edi ca l)
-Entrance f ees, activity fees at ven ue,
parking fees
- Excursi on su ppl ies: sunscreen, PPE,
cl i pboard, pens, p erm its
-Tu it ion
-Schola rships
-Sponsorship
EQUIPMENT TRANSPORTATION AND MILEAGE PROGRAM SUPPLIES
-Elect ronic equipment: Tab lets, Laptops,
software, headphones, etc.
-Portable equip ment: Pop-up Pa r k
eq u ipmen t , b ikes, t ents, b in oculars, bike
wago ns, coo le r, backpack to t r an sport
su pp lies, he lmets, goggles
-Ta b les, folda ble cha i rs
- Too ls: hand to ol s, Shea rs, cha insaw s,
w heelbarrows, rakes, ween wh ackers,
et c.
-Eye w ash station, fi re ext ingu isher, Fir st
Aid station
-Hot spot/W i Fi
-Bus, va n, ca r & boat re nt al to
transport participants
-Bu s passes and bu s t okens fo r program
part ici pant s (extra docu mentation
req u ired)
- M ileage : Only for in -h ou se Employee
owned veh icl es or agency ve hi cl es
(must adh ere t o LA Co u nty M i leage
Proced ures)
- Interpreti ve, Educat ion
informa t ion
-M arkers, crayons, pen s, p en ci ls,
journals
- First Aid Kit
-Pe rsona l Prote cti ve Equip ment
(PPE): Masks, ha nd sanitizer
-Oth er su pplies, depen d ing on
p rogram ): Tabl eclot hs, Picnic
mats, garden ing seed s
-Oth er
UNIFORM MEALS: RECREATION ACCESS ONLY TRAINING
-Partici pa nt uniforms : Shi rts, polos,
j ackets, g loves, hats, fan ny packs,
backpacks, cinch bags, boots, hard
h at s, cant eens, face masks
-Parti cipant snacks, meals, and
beve rages during pr ogramming
-Participant
t r ai ning/Cert ificat ions
-Staff t ra ini ng/Certifi cations
PROGRAM RECRUITMENT/MARKETING PARTNER CONSULTANT /VENDOR/ OTHER COSTS
EXPENSES CONTRACTOR/PROFESSIONAL SERVICES
-Printing Materia ls -Inte rpret ers/Transla to rs
-Transla t ion of M at eria l -Stewards, Docents, Inst ru ct ors
-Banners, Flye rs, Postca rds -Ba ckground ch eck/Fingerp ri nti ng
-Ccst for soci al medi a, text banki ng, etc. -TB testi ng
-Other program -Vendcrs
sup oli es mav be con sidered
-Comm unit y ou t reach an d
engagement
-Conti ngency 10%
-Indir ect co st (u p t o 12%)
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INELIGIBLE COSTS*: Recreation Access Program &
Youth & Veteran Job Training & Placement Program
*NOTE:
• All ineligible costs are subject to change depending on the program. Please see guidelines, when
posted, for the most updated list of ineligible expenses.
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ORGAN IZATIONAL OPERATIONS
PARTNER CONSULTANT S/VENDORS/
LEGAL CONTRACT ORS/PROFESSI ONAL SERV ICES
-Rush delivery charges/Overnight shipping -Stipends -Damage judgments,
-Postage -Ho no rariums -Attorney/Legal fees
-Cleaning sup pli es: m u lt i-surface cleaning -Awards
supplies, cleaning wipes, b leach, trash
bags, et c.
-Daily use Items: air freshener, hand
soap, paper towels, toilet paper, etc.
GENERAL CEREMONIES MEALS (Recreation Access Only)
(Graduation, closing, reward, etc.)
-Cost s incu rr ed before o r afte r grant -Venue r entals and associated cost s -Beverag es that contain alcohol
timeline -Receptions -Food/Refre sh men ts
-Costs lacki ng appropriat e document ation -Food/Drink
TRANSPORTATION & MILEAGE ORGANI ZATION EQUIPMENT (With appropriate j ustification)
-Mileage, fuel -Lease/Rental o f office space -Porta potty
-Insurance: buses, va ns, ca rs -Offi ce equipment /Furn ishings -Host ing fees for dom ain name i f d omain
-Boat renta l -Insurance: veh icles, bui ldings, etc. name already exists
-Vehicle purc hases -In te rest charges -Repai r/M aintenance of equipm ent -Vehicle storage f ees -Lodging, hotels -Replacement of grantee-owned -DMVfees
equi pme nt
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TECHNICAL ASSISTANCE PROGRAM (TAP)
WHO IS ELIGIBLE TO RECEIVE TAP FUNDING?
TAP funding may be allocated to government entities, in Good Standing. Government entities that
represent a High Need or Very High Need Study Area provided that:
• TAP funding can only be used in the TAP Eligible Entities in High Need or Very High Need Study
Area(s).
• If a TAP Eligible Entity has multiple Study Areas, its TAP funding must be used only in those
designated as High Need or Very High Need Study Areas, but funds may be distributed at the
eligible entity’s discretion within Study Areas under its control.
TAP ALLOCATION
It is anticipated that TAP funding cycles will be announced every 2-4 years as technical assistance funds
accumulate.
TAP PROCESS
Below is a step-by-step process on how to utilize TAP allocations:
Step 1: Master Agreement (MA)
A Master Agreement for Technical Assistance (TAP Master Agreement) between the Eligible Entity and
RPOSD must be executed to access TAP funds.
Step 2: TAP Eligible Project/Service Request Form
Eligible Entity’s should identify a TAP-eligible project based on the TAP funding cycle guidelines. Eligible
Entities must fill out a Service Request Form which identifies the proposed project and the types of
professional services requested. Upon submittal to RPOSD, TAP staff will review, vet, and approve/deny
the proposed project.
Step 3: Solicitation for Professional Services/Request A Bid
When an Eligible Entity’s project is approved by RPOSD, it may solicit bids from qualified consultants to
provide project service(s).
RPOSD maintains and updates a list of pre-vetted, qualified consultants that Eligible Entities may request
bids from.
Step 4: RPOSD Review of Bid/Project Approval
The Eligible Entity selects a qualified consultant and submits the consultant proposal to the TAP team.
TAP staff reviews the scope of work against the Service Request Form to determine if all services are
eligible.
Step 5: Enter Information In GMS
When consultant proposal is approved, RPOSD instructs the Eligible Entity to formally enter the TAP
funding request into RPOSD’s GMS.
Step 6: Notice to Proceed Issued
RPOSD issues a Notice to Proceed (NTP) to the Eligible Entity. The Eligible Entity now has approval to
begin the work and may enter into an agreement with the selected consultant to perform project services.
Step 7: Conduct Project Work
The consultant begins the work on the TAP project.
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Step 8: Request Reimbursement(s)
• TAP project work is paid to the consultant directly by the Eligible Entity.
• The Eligible Entity requests reimbursement from RPOSD by entering the request in GMS with
approved invoices and acceptable supporting documentation.
• Any work conducted prior to the NTP issue date or after the NTP expiration date will not be
reimbursed.
Step 9: TAP Allocation Close Out
• The TAP project should be complete by the expiration date on the NTP.
• All required supporting documents related to the TAP project should be uploaded to GMS, in
addition to reimbursement requests.
• The TAP team will close out the TAP allocation.
Step 10: TAP Project Completion
TAP project work is complete.
MULTIPLE NTP’S ISSUED SIMULTANEOUSLY
An Eligible Entity may have multiple NTPs issued for a TAP project. For example:
The City of Las Casitas received a TAP allocation of $185,000. The City owns land that is underutilized that
it would like to develop into a park. The City would like to use its TAP allocation to conduct community
outreach and engagement, design elements, soils testing and project and construction management. The
City releases a Request for Bid (RFB) which may result in different consultants performing the work.
• The City is issued an NTP for $25,000 to conduct community outreach and engagement by
Consultant One and has a remaining TAP allocation of $160,000.
• As community outreach and engagement was occurring, the City was issued a second NTP for
$55,000 to create designs based on community input by Consultant Two and has a remaining TAP
allocation of $105,000.
• The City plans to use the remaining allocation to hire several more consultants to conduct soil
tests and possibly project and construction management. It may also utilize the remaining funds
for a non-related but TAP eligible project via a concurrent NTP.
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10 : TA P Pro jec t Co mpleti on
TA P A11oc.atii o n Olo~e O ut
Reouest Rei mbul'9ementfsl
Co nduc t Pro ject Work
N:o tiice To Proc eed fNTPl Issued
Entler Info rmatio n In GMS
RP OSD Re w e w o f B:i d /P roject A p p r ova l
Pro fessio nal Sie rvic es/Reouest Bid
TA P Bli§i b le Pro jei::t/Sen.iic e Request Form
Master />§ree me nt [MA.~ Exec ut:ed
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AMENDMENTS OR CHANGES TO TAP NTP’S
TAP projects must be completed in accordance with the NTP and the approved consultant proposal, which
includes scope, budget, timeline and project deliverables. It is the TAP Eligible Entity’s responsibility to
inform the TAP team of any project changes regarding the TAP project.
• TAP Eligible Entities must communicate to the TAP team in writing regarding any foreseen
changes to their TAP project.
• Should an amendment be required, then the Eligible Entity must seek prior approval via a
submitted Amendment Request in GMS for RPOSD’s review and potential approval.
• Amendments must be entered within the grant performance period; and no later than 3 months
before the expiration of the performance period.
Important reminder: Once the performance period expires, the NTP cannot be extended or amended.
TAP NEXUS TO MEASURE A COMPETITIVE PROGRAMS
TAP eligible projects must have a nexus to future Measure A grants. The intent is for TAP Eligible Entities
to use other RPOSD funding to complete park projects by using their Annual Allocation, and/or applying
for Competitive Grant Programs or Acquisition-Only grant funding. For example:
The City of Las Casitas completed a TAP project where it identified a vacant lot which could be
developed into a park. The City conducted community outreach and engagement that informed the
conceptual design. The City will implement this project by applying to several funding opportunities,
including Measure A, to acquire and develop the land.
USING TAP AND OTHER MEASURE A FUNDS
TAP allocations may be used in conjunction with multiple Measure A funding sources to fund a new park
development project. TAP Eligible Entities should consult their Grants Officer to discuss the project and
timing when attempting to use Annual Allocation funding or Competitive Capital Project Funds in
conjunction with TAP allocations.
TAP POLICY AND ALLOCATIONS GUIDELINES
Technical Assistance Program Guidelines are located on RPOSD’s website and include the most updated
policies and procedures.
MULTIJURISDICTIONAL PROJECTS
TAP funds multijurisdictional projects that address regional or Countywide needs located in High Need or
Very High Need communities. Applicants must be a TAP Eligible Entity that represents a High Need or
Very High Need Study Area.
• A multijurisdictional project should span across at least two jurisdictions*, at least one of which
is a TAP Eligible Entity, should result in a multi-benefit park or open space project, and must
include one or more of the following:
o Be part of a network or connection of projects (such as trails, linear parks, pocket park
network, green alleys, and active/passive parks, etc.); or
o Enhance a connection for increased accessibility
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• A document must be signed and submitted to RPOSD by all entities seeking funding for the
multijurisdictional project. Acceptable written requests include an agreement, resolution, MOU
or equivalent document approved and signed by all entities and/or their governing bodies.
• TAP funds may only fund the portion(s) of a project located in the High or Very High Need
community. Moreover, any resultant NTP may only be between the TAP Eligible Entity and RPOSD.
Multijurisdictional Policy
Additional information regarding multijurisdictional projects is located on RPOSD’s website and includes
the most updated policies and procedures.
FUNDING FOR MEASURE A AWARDED GRANTS
USING MULTIPLE MEASURE A FUNDING SOURCES ON PROJECTS
RPOSD, at its discretion, may allow grantees to use multiple Measure A funding sources to fund a project.
Provided, however, that the combined sources fund distinct project elements. Combinations of multiple
Measure A fund sources may include using:
• Technical Assistance Program (TAP) funding and Annual Allocation funding
• TAP funding and Competitive Capital Project Funding
• Competitive Capital Project Funding and Annual Allocation funding, or
• Annual Allocation and Maintenance & Servicing funds, if eligible
Example 1: The City of Las Casitas is a Very High Need Study Area and has $285K available in TAP
allocations and $1.6M available in Annual Allocation funding. The City would like to create a new
pocket park on City owned property that is not currently a park. The City requests to use its $285k
TAP funding for Design and Construction Management and $1.3K from its Annual Allocation
funding for Community Outreach and park amenities.
Example 2: The City of Las Casitas received $900K funding through a Measure A Competitive
Capital Project award for the renovation of a park that includes new restrooms, baseball field,
lighting, and native planting. The City would also like to utilize $1.2M of its Annual Allocation to
fund other elements of the park renovation, such as basketball courts, picnic areas, and pathways
that are not part of the competitive grant award.
Example 3: The City of Las Casitas has a park where the playground was funded by Proposition
A/Measure A several years ago. The funding was applied towards the playground equipment,
playground surfacing, and path of travel. The City determines that the playground requires several
repairs due to deterioration. It may request funds available from its Annual Allocation for any
eligible costs of the renovation as well as M&S funds for eligible elements not provided for in the
Annual Allocation funding request.
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THE FOLLOWING IS A LIST OF THESE REQUIRED DOCUMENTS, AS APPLICABLE
FOR EACH PROGRAM
Measure A Funds Request
• Jurisdictional Support
o Adopted Resolution
o Authorization Letter
Written Consent to develop project
Memorandum of Understanding (MOU)
Lease
• Annual Allocation Agreement
• Work Plan
o Scope of Work
o Deliverables
o Timeline
o Budget (include all funding to be used for project)
o Proof of Land Access/Tenure
• Project Location Map(s)
o Project Vicinity Map
o Grant Boundary Map
o Site Plan
o Design Documents
• Community Engagement Plan
• Funding Acknowledgement Plan
• Other Regulatory Requirements (if applicable)
o California Environmental Quality Act (CEQA)
The grantee is required to comply with applicable provisions of the California
Environmental Quality Act. If CEQA is not recorded at the time of the AA Work Plan
submittal it must be included in the timeline. The grantee should consult with its local
planning agency for more information on how to complete CEQA. As evidence of
compliance, grantee must submit to RPOSD complete CEQA documentation, which must
include one of the following:
An Initial Study with either an Environmental Impact Report or a Negative
Declaration, which must be submitted with:
- A response from the California State Clearinghouse, if applicable; and
- A Notice of Determination filed with and stamped by either the Los Angeles
Los Angeles Registrar-Recorder/County Clerk or the California State
Clearinghouse
A Notice of Exemption filed with and stamped by either the Los Angeles County
Registrar-Recorder/County Clerk or the California State Clearinghouse
If CEQA has been recorded prior to the AA Work Plan submittal, grantee must upload
document in the GMS.
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IMPLEMENTATION
Development Projects
• Deed Restriction*
• Assignment & Assumption Agreement*
• Status Reports
• Deliverables
* Must be completed within 6 months of issuance of Notice to Proceed or Grant Execution
Acquisition Projects
• Status Reports
• Deliverables
• Implementation
The following documents must be uploaded in GMS at least 30 days prior to
requested deposit date
• Appraisal Report
• Purchase Agreement
• Escrow Instructions
• Preliminary Title Report (only applicable for advanced payment to escrow)
• Disclosure Form (online form)
• Estimated Buyers Statement (only applicable for advanced payment to escrow)
• Escrow Memo (online form)
Close of Escrow
• Deed Restriction*
• Grant Deed*
• Status Reports
• Deliverables
* Must be submitted within 60 days of Close of Escrow
Acquisitions by Eminent Domain
Documents required:
• Acquisitions through Eminent Domain/Express Authorization to Acquire through Eminent Domain
- Copy of the resolution approved by grantee’s governing body of that provides evidence of express
authorization to acquire through eminent domain, if applicable
• Judgment in Condemnation
- Copy of the court document demonstrating that grantee has applied for an order of condemnation
on property to be acquired and showing the price determined by the court, if applicable
SITE VISITS
Site visits will be scheduled and conducted during the course of a project's life cycle and after the project
has been completed to ensure that perpetuity requirements are met, as required by Measure A. Site
visits may occur at key stages of the project to verify grant status, consistency with scope of work,
timeline, and budget as described in the grant agreement.
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STATUS REPORTS
It is the grantee’s responsibility to upload project status in GMS by the deadline, consistent with the
approved grant agreement.
ANNUAL ALLOCATION NTP AMENDMENTS
Projects must be completed in accordance with an approved AA Work Plan which include scope, budget,
timeline, and project deliverables. It is the grantee’s responsibility to keep RPOSD updated regarding any
project changes, consistent with the approved grant agreement.
Grantee’s must report any change by submitting an NTP Amendment Request, through the GMS, within
the NTP grant performance period and must provide an acceptable reason and proof of the issue.
Amendment Requests must be submitted to RPOSD as soon as a change is needed and no later than 6
months before the expiration of the performance period.
Grantee must provide documentation that the proposed amendment will result in the fulfillment of the
NTP. RPOSD will carefully evaluate all amendment requests and may require a meeting to address areas
of concern. If the request to amend the NTP is approved, RPOSD will initiate an amendment.
Once a project is completed an amendment to extend the NTP performance period for solely document
submittal (closing or other outstanding documents) will not be accepted. Grantee must take into account
the time needed to submit all required documents when the Work Plan’s Timeline is submitted for the
project.
AMENDMENT TYPES
Budget*
• Increase in project costs associated with the bidding process; or
• Project cost overruns associated with increase in materials, construction, labor, and other related
project costs
* These types of Amendment Requests will only be considered if the request is made within 6 months from the
original bid submission, and if the project is shovel ready.
Scope of Work
• Grantee demonstrates additional deliverables beyond the original scope of work
Timeline
• Grantee demonstrates a need for additional time to complete the project scope elements that go
beyond the initial grant timeline. It is Grantee’s responsibility to provide any project changes to
their Grants Officer to ensure consistency with the NTP.
Important reminder: Once the NTP performance period expires, it may not be extended or amended.
COMPETITIVE GRANT AMENDMENTS
Due to the competitive nature of the grant awards, requests to amend competitive grant awards may not
be considered, except for a one-time extension of the performance period if justified.
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ADVANCE REQUESTS
Pursuant to very limited circumstances, grantees may submit a request to RPOSD for an advance payment.
If advance payment is necessary, grantees requesting advance payment must submit the following for
consideration by RPOSD:
• Expense justification (explanation of why the advance is needed, i.e., large one-time purchase of
materials and supplies, staff salaries, etc.; and
• Spending plan and timeline of all expenses needed in a spreadsheet format. The plan must show
when funding will be spent and for what purposes.
Further, grantees:
• May request advanced funds up to a maximum of 20% of the grant award amount,
• Are required to establish a separate interest-bearing account for deposit of the advance funds
which must be insured by the Federal Deposit Insurance Corporation (FDIC), and
• All interest earned belongs to RPOSD and must be returned to RPOSD prior to issuance of any
remaining balance.
If RPOSD, in its sole discretion, approves the advance funds request, the grantee must submit the
following:
• A monthly expenditure report to RPOSD. This report must provide details on the incurred expenses
and the percentage of each task completed; and
• Supporting documentation on incurred expenses (invoices, checks, other evidence of
expenditure).
The grantee must expend funds and return any unspent funds, including all accrued interest, as proposed
in the spending plan, before requesting reimbursement of additional expenses. Outstanding advances
with non-expended funds will prohibit grantees from submitting claims for active/open grants.
CLAIMS
• Measure A funds will be distributed to grantees on a reimbursement basis
• Eligible costs must have been incurred within the specified performance period
• Grantees must submit supporting documentation for incurred expenses as required. Supporting
documentation must follow a specific format as detailed on the RPOSD website
• Minimum Claim amount is $20,000. This minimum claim amount does not apply to Program
Grants or the TAP Program
• Grantees may submit one claim, per project, every 45 days. Program Grants and TAP may be
submitted every 30 days
Examples of Supporting Documentation for Incurred Expenses:
• Invoices containing the vendor’s name in the header or vendor’s logos AND proof of payment such
as the cancelled check or disbursement register/journal
• Paid receipts with invoices
• Credit card or bank statements with invoices AND proof of payment
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Partial claim on invoices: If the total amount on an invoice is greater than the payment request
amount, Grantee must clearly identify the line items on the invoice that are applicable to the claim,
ensuring that the costs can be verified during the review process (See Example 1).
Example 1: Grantee annotated directly on the invoice which line it is claiming and the amount being
claimed.
Same invoice for multiple payment requests within the same grant: When the same
invoice is used to support multiple payment requests (PR) for the same grant (e.g., claiming 75% on PR
#1, then 25% on PR #2), an annotation must be added on the invoice at the time each claim is submitted
(See Example 2). The annotation must state: 1) the amount being claimed on the invoice for the current
payment request, and 2) the amount or balance that will be claimed on a future payment request or the
amount already claimed on a previous payment request.
Example 2: Grantee annotated on the invoice the current amount being claimed and the amount that
will be claimed on a future payment request.
B-42
Professi onal services rende red for:
B ri dge rep lacemen t
No t e: Claiming $5,235 from li n e 8 .0 2
A.01 Kickoff Meeting & Site Walk
A.02 Schematic Plans ( 30% CDs)
A.03 Supplemental Topographic Survey
A .04 Geotechnlcal Evaluation
8 .01 60% Draft Construclon Documents
8.02 90% Draft Construction Documents
-WEST GARVEY AVENUE
WEST COVINA, CA 91790
Professional Fees
CONSTRUCTION MANAGER
PROJECT MANAGER
SR. PROJECT INSPEClOR
ASSOCIATE ENGINEER
Paymert Request #1
Payment Request #2
Iotal
$10,000
LJ.ill.
$13,371
Contract
Amount
$3 ,575.00
$36,214.00
$6,580.00
$29 ,150 00
$46,520.00
$29,826 00
Invo ic e#:
Project #:
In voice Date:
0675-03-0423
OABC
May 17 2023
Total A mount Due: $7,632.50
Previously
Invoiced
$3 ,575 .00
$36.2 14 .00
$6.580.00
$29 ,1 50.00
$46,52000
$16,334.37
ll'lllOice nunber
Date
Blled thru :
HoLrS
23 .00
18.00
49.00
1.00
Current
Invoice
$0.00
$0 .00
$0.00
$0.00
$0.00
20215815
03/3 1/2022
03/3 1/2022
Rate
164 .00
164.00
133.00
130 .00
Invoice t>tal
Remaining
Contract
S0.00
$0.00
S0 .00
$0 .00
$0 .00
$8 ,256.63
Billed
AmolJ'l l
3 ,772.00
2,952 .00
6,517.00
130 .00
13 ,371 .00
41
Same invoice for payment requests across multiple grants/projects:
When the same invoice is used to support payment requests across multiple grants or projects, the
invoice must be appropriately cross-referenced by adding an annotation on the invoice at the time each
claim is submitted. The annotation must state: 1) the grant numbers, and 2) the respective amounts
being claimed for each grant/project
(See Example 3) or provide a spreadsheet with the breakdowns (See Example 4).
Example 3: Grantee annotated on the invoice the grant numbers and respective amounts being claimed.
Example 4: Grantee provided the invoice along with a spreadsheet to show the amount they are
claiming on the invoice.
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C I TV _Q_E
MR.-
CtTV MANAGER
Pr-of oss'l ona l Feos
SENIOR ENG I NEER
CONSTRUCTI ON MANAGER
SR.PROJECTINSPEC'T OR
ASSOCIATE ENGINEER
Subcon a u l ta nt
Grant#
1234S
234S6
34S67
4S678
Total
MR.
CITY MANAGER
Professional Fees
SENIOR ENGINEER
CONSTRUCTION MANAGER
SR.PROJECT INSPECTOR
ASSOCIATE ENGINEER
Subconsultant
Claim Amount
$1,345.81
$4,658 .06
$674.96
$2.867.67
$9,546.50
Invoice number
Dale
BIiied lhru :
PmJe c 1 fi8Jl3
HoLif"S
9 .00
38.00
8 .00
2.00
Cost
Amot.Jnl
490 .00
Date
Billed thru :
20217106
06/30/2022
06/30/2022
PLererOUND
Rate
1 64 .00
1 64 .00
133.00
130.00
ult.lpl ier
1.05
Invo i ce tota l
06/30/2022
06/30/2022
BIiied
Amount
1.476.00
6 .232.00
1.064.00
260.00
Billed
Amount
514.50
9.s.iie .so
Project ~OUND
Billed
Hours Rate Amount
9 .00 164.00 1,476.00
38 .00 164.00 6,232 .00
8.00 133.00 1,064.00
2 .00 130 .00 260.00
Cost Billed
Amount Multielier Amount
490 .00 1.05 514 .50
In voice total 9,546 .50
42
Example 4: continued
Final payment on development/construction capital projects shall be withheld until the project scope is
complete and the project is open to the public.
Grantee will be notified if submitted costs are deemed ineligible and thus not subject to reimbursement.
For Acquisition Grants, acquisition documents must be submitted to the Grants Officer at least 30 days
prior to any requests for deposits to escrow or submittal of requests for reimbursement of acquisition
costs.
Payment Blackout Period
Claims will not be accepted or processed from June 15th through July 15th due to the end of fiscal year
bookkeeping requirements and from December 17th through December 31st.
Soft Costs
Pre-construction costs incurred prior to project groundbreaking.
• Approval of ongoing soft costs depends on progress in the approved Work Plan or Scope of Work
• Up to 10 percent of the grant award for acquisition projects may be used for soft costs
• Up to 25 percent of the grant award for all other grant types may be used for soft costs
• Soft costs that were paid and/or reimbursed by RPOSD must be returned for projects that are
cancelled and/or terminated, unless RPOSD and Grantee agree that the termination is due to
changes outside of the Grantee’s control
Hard Costs
Construction costs incurred after project groundbreaking. Approval of ongoing hard costs depends on
progress in the approved Work Plan or Scope of Work.
GMS Budget Adjustments
GMS Budget adjustments are required when actual expenses exceed the GMS budget category
amount. Adjustments to the budget will be made prior to payment request approval.
B-44
less Grant Numbers
Date Check Date Check Amount Retention Vendor Description 12345 23456 34567 45678
3/29/2022 4/6/2022 717618 $ 1,592.00 Rf P Public Notice 21-22 224,43 776.79 $ 112.56 $ 478,22
4/26/2022 5/4/2022 717923 $148,344.50 $140,927.28 Construct ion 21-22 60,45 1.54 46,641.49 $ 8,075 .00 $ 25,759.25
5/10/2022 5/16/2022 71809 7 $ 10,361.00 Project Management 1 21-22 1,460.63 5,055.48 $ 732.55 $ 3,112.33
5/10/2022 5/16/2022 718097 $ 6,368.00 Project Ma nagement 2 21-22 897,72 3,107.16 $ 450,24 $ 1,912.88
6/14/202 2 6/2 2/2022 718476 $ 199,550.00 $ 189,572.50 Construct ion 21-22 161,310.00 $ 22,363.00 $ 5,899.50
6/14/2022 6/22/2022 718498 $ 4,190.00 Project Management 21-22 590,68 2,044.44 $ 296,24 $ 1,258.63
6/30/2022 7/26/2022 71889 7 $ 91,690.00 $ 87,105.50 Construct ion 21-22 $ 87,105.50
6/30/2022 8/10/2022 719020 $ 23,945.98 Equipment 21-22 $ 23,945.98
6/30/202 2 8/31/2022 719357 $ (101.59) Equipment 21-22 $ (101.59)
6/30/2022 9/8/2022 719584 $ 13,371.00 Project Ma nagement 1 21-22 1,884.97 6,524 .1 6 $ 945.37 $ 4,016.51
719584 13 052.50 Pro·ect Mana ement 2 21-22 1840,06 6 368.75 922,85 3 920,83
7195 $ 9,546.50 Pro ·ect Mana ement 3 21-22 1,345, 1 4,65 .06 $ 674,96 $ 2,867.67
719584 5,355.00 Project Management 4 21-22 754,92 2,612.88 378,61 1,608.59
6/30/2022 9/8/2022 719584 $ 328,00 Project Management 5 21-22 46.24 160.04 $ 23.19 $ 98,53
10/2 5/2022 11/2/2022 720293 $ 6,512 .50 Project Management 22-23 918,09 3,177.67 $ 460,45 $ 1,956.29
11/1/2022 11/7/2022 720335 $ 11,797.60 $ Construct ion 22-23 1,280.79 $ (119.70) $ 10,046.63
12/5/2022 12/5/2022 720685 $ 22,569.10 Construct ion 22-23 3,181.66 11,012.23 $ 1,595 .70 $ 6,779.52
43
IN-HOUSE DIRECT EMPLOYEE LABOR COSTS AND INDIRECT OVERHEAD COSTS
In-House Direct Employee
Grantees may request reimbursement for their in-house direct employee labor costs.
In-House Direct Employee Labor Costs
These include salaries and allowable employee benefits directly related to the delivery of a project, easily
attributable, and readily identified with a specific project or program.
Examples: construction worker salary, tradesman, “craft/skilled” laborer salary, project staff salaries
directly attributable to the project (e.g., planners, architects, etc.).
Indirect Overhead Costs
Grantee may request reimbursement of its indirect overhead costs. The total allowed accumulated
indirect costs amount shall not exceed 12% of the total grant award.
Indirect overhead costs include charges not identified specifically with the grant, contract, or program, but
necessary for the operation of the business/organization. These are support functions that benefit the
organization as a whole and are NOT directly charged to a project or program. The indirect overhead costs
vary depending on the nature of the business/organization and the industry it operates in.
Examples: Executive Office, Division Chief, clerical support staff as well as the general
"administrative" sections, such as Human Resources, personnel, accounting, and other costs related
to the general operation of the organization.
Grantees will utilize the Direct Labor Cost Form to recover their indirect overhead costs. Grantees may do
so by applying the indirect overhead cost percentage rate to the employee’s total salary to derive with the
indirect overhead cost dollar amount (Refer to Example 1 below) using the labor form. Alternatively,
Grantees may enter the indirect overhead cost value using the alternate labor form. The total salary is the
hourly pay rate paid to the employee multiplied by the actual number of hours worked in the delivery of
the project. The hourly rate is the amount paid to the employee before any employee taxes and
deductions are subtracted from it.
• Grantees will formulate and identify their own indirect costs percentage rate.
• Supporting documents for the Salary, Allowable Employee Benefits, Indirect Overhead Costs, M&S
Supplies/Materials costs, and the payroll timecards or time distribution accounting records for
total work time must be retained by grantee and shall be provided to RPOSD or the Auditor upon
request.
An example of a supporting document for the Indirect Overhead costs rate would be the Cost Allocation
Plan (CAP). The rate must identify the Fiscal Year and be approved and signed by the grantee‘s authorized
representative certifying its accuracy.
Alternatively, grantee may elect to use a flat 10% De Minimis rate as another option for recovering indirect
overhead costs if it does not have the resources to calculate its own rate and will not be required to submit
supporting documentation. De minimis means the minimum overhead rate.
The indirect overhead costs will be charged against the grant soft cost allocation (Refer to Example 2 and
chart: Indirect Costs below).
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44
Example 1
• “ABC” requests for reimbursement of $100,000 for in-house direct employee salaries and wages;
• Grantee’s indirect overhead cost rate is 11%;
• Total indirect overhead cost amount would be $11,000 ($100,000 x 11%);
• Total reimbursement for the payment request would be $111,000 ($100,000 direct employee
salaries + 11,000 indirect cost);
• Provided, however, that accumulated reimbursement of indirect costs shall be capped at 12% of
the total grant award. Costs that exceed the 12% cap shall not be reimbursed.
Example 2
• Total Grant Award $1,000,000;
• Total allowed accumulated indirect overhead costs limit is $120,000 ($1M x 12%);
• Grantee incurred the accumulated indirect overhead costs from three payment requests totaling
$130,000. Grantee will be reimbursed for $120,000 and $10,000 will be disallowed.
Chart: Indirect Costs
COSTS AWARD AMOUNT
Soft Cost 130,000$
Indirect allocation (12% of total grant award)120,000$
Soft Cost Subtotal 250,000$
Hard Cost 750,000$
Total Grant Award 1,000,000$
B-46
COSTS AWARD AMOUNT
Soft Cost $ 130,000
Indirect allocation (12 % of total gran t award) $ 120,000
Soft Cost Subtotal $ 250,000
Hard Cost $ 750,000
Total Grant Award $ 1,000,000
Total Grant Award $1,000,000
other Soft Costs $130,000
[ACCUMULATED INDIRECT CO5T 1
(12% of G r a nl Total Cap)
EXAMPLE
• Total erant award = 51,000.000
Apply l 2%
, Accumu lated indi rect ~p@l'l-cap = $120,000 ($1,000,000 x 12!!,)
J,
Soft ~ Allocation$250,000 S!:f NARIO IDi1e,1 Laboe E!!!m l .,,
P!l:m~.nt R~gue:st ff ln dir «t ~e-11:se Actual Ov~rhe:ad Rat!: Bil~d
#1 20-21 SS0.000 189' r• 10% 0, Minimi< Rate #2 21-22 S20,000 20%
#J 22-23 S3oooo 21%
Total S130.000 ..i
[ ALI.OWED l J cu I lndired Expe""': Indirect Expen,e:
S120.000 JI -\l $10,000
Indirect oom $120,000
Hard cost Allocation $750,000
45
ACCOUNTING RULES
Grantees must maintain time and attendance records as charges are incurred, identifying the employee
through a name or other tracking system, and noting the employee’s actual time spent on the project.
• Time estimates, including percentages, for work performed on the project are not acceptable.
• Time sheets that do not identify the specific employee’s time spent on the project are not
acceptable.
• If requested by the Grants Officer, the grantee will need to submit an Excel spreadsheet to verify
formulas used to calculate salaries and wages that include the allowable benefits listed above.
TRANSPORTATION/TRAVEL COSTS
Mileage and parking fees may be reimbursed in accordance with the Los Angeles County Mileage Policy
and Procedures established in the County’s Fiscal Manual and mileage reimbursement rates. Click Here
for The Mileage Claim Reimbursement Form.
Mileage Calculation
• Mileage may be reimbursed for mileage driven while conducting business during the project
performance period of the awarded grant, consistent with the Los Angeles County Mileage Policy
and Procedures.
• Mileage may be reimbursed for mileage between the employees’ worksite and the project site
and from the project site to the employee’s worksite. Should the employee have a different
starting point, the employee may only claim the shortest driven distance between actual miles
driven or miles from the assigned worksite to the project site. For example: if the employee starts
his/her day at home and it takes 5 miles to get to the project site, and it takes 10 miles to get to
the project site from his/her worksite, then the employee may use the home address as a starting
point and claim a total of 5 miles (shortest distance would be from home to the project site). If
the employee starts his/her day at home and it takes 15 miles to get to the project site, but it
would take 10 miles to get to the project site from the worksite, then the employee may use the
home address as a starting point but only claim a total of 10 miles (shortest distance would be
from the worksite).
• Grantees are allowed reimbursement for all actual miles driven for project performance that are
directly related to the grant project, subject to the County’s policy and mileage log submission.
Mileage can only be claimed by employees of grantee, no third-party claims will be accepted.
UNUTILIZED FUNDS
Grant reimbursements that exceed final total project costs shall be retained or refunded to RPOSD.
Examples include:
• Funds advanced into escrow that closed at a lower final settlement amount
• Development costs reimbursed by RPOSD that were later refunded by a vendor
• Grantee under budgeted project expenses resulting in a grant balance once project is complete
Grantees returning funds are required to submit a memo that includes the Grant Number, a reason for
the refund, and reimbursement crediting the amount back to RPOSD, along with supporting documents.
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46
CLOSEOUT
• Site Inspection
• Final Report
• Project Photos
• Update Park Portal if project is new or new amenities have been added to an existing project
https://www.laparksportal.org/
INCOMPLETE PROJECTS
For projects where the scope of work could not be completed and Measure A grant funding was
reimbursed to the grantee, the grantee may have to return/refund the funding to RPOSD.
POST COMPLETION
PUBLIC ACCESS
All Measure A-funded projects must be open and accessible to the public in perpetuity, except as noted
under the special provisions of the Project Agreement. The grantee or any other agency operating the
Measure A-funded project must comply with the following provisions:
• Project must be open to the public
• Project must include reasonable public access including the provision of parking and public
restrooms, except where that access may interfere with resource protection
• Project must be open and accessible without discrimination as to race, color, sex, sexual
orientation, age, religious belief, national origin, marital status, physical or mental handicap,
medical condition, or place of residence
• Grantees may not charge fees that differentiate between residents and non-residents, allow for
early registration for residents, etc.
RPOSD must be notified in writing if there are ever any changes or impacts to the Measure A-funded
project that will change the public’s ability to access facility or project site. Including when the facility is
closed or restricted from public use and access due to health and safety reasons including fire, flood,
earthquake, or other natural disasters.
AMENITY REPLACEMENTS
When a grantee receives Measure A funds, it agrees to use the property acquired or developed as
originally intended and commits to maintaining it in perpetuity.
If there are changes required to the original Measure A-funded project, grantee must provide a minimum
of 6 months written notice to RPOSD so it may determine if the requested revisions are consistent with
the requirements set forth in Measure A. RPOSD’s prior approval must be obtained to replace amenities
with amenities that have similar characteristics. If RPOSD’s approval is not obtained, grantee may lose its
Good Standing until the issue has been resolved.
If a grantee requests to dispose of the property acquired or developed with grant monies provided from
RPOSD, it must provide documentation detailing the benefits that the disposal of the property will provide
to the taxpayers of Los Angeles County for RPOSD’s review and approval. Grantee must also comply with
the relevant sections of Measure A that govern disposals.
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DISPOSAL OF PROPERTY
• If the grantee receives the prior permission of RPOSD, with the approval of its Board, to sell or
otherwise dispose of property acquired or developed with grant monies provided under this
Agreement, grantee shall reimburse RPOSD in an amount to the greater of:
i. the amount of grant monies provided under this Contract
ii. the fair market value of the real property determined by an independent appraisal
iii. the proceeds from the portion of the property acquired, developed, improved, rehabilitated
or restored with grant monies
Grantee must provide documentation to RPOSD detailing the benefits that the disposal of
property will provide to the taxpayers of Los Angeles County.
• If the property is sold or otherwise disposed of with the prior permission of the RPOSD, acting
through its Board of Supervisors, is less than the value of the property originally acquired,
developed, improved, rehabilitated, or restored with the grant monies, then grantee shall
reimburse the RPOSD an amount to the greater of:
i. the amount of the proceeds
ii. the fair market value of the real property determined by an independent appraisal
ACCOUNTING & AUDIT REQUIREMENTS
• Grantees must maintain adequate financial documents and records that accurately account for
disbursements of Measure A funds.
• For Measure A funds disbursed for grants, grantees must retain financial records for at least five
years after the grant is closed or terminated. Some non-financial records must be retained for
compliance with the perpetuity requirement of a grant agreement.
• For Measure A Maintenance and Servicing funds disbursements, recipients must retain financial
records for at least five years after disbursement.
• RPOSD may conduct a financial audit within a five-year time frame and reserves the right to
recover funds lacking adequate documentation. To help ensure adequate financial record
keeping, grantees are encouraged to practice the following:
o Maintain good audit trails by retaining copies of source documents such as receipts,
purchase orders, payments, invoices, timecards, cancelled warrants, etc.
o Maintain an accounting system with necessary controls and safeguards that accurately
records financial transactions for a grant
o Maintain timesheets that describe labor costs and specific tasks performed for a grant
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MAINTENANCE & SERVICING (M&S) FUNDS
Measure A provides funding to help protect and maintain the long-term investments of grantees in parks,
recreation, beaches, open spaces and natural areas throughout LA County. M&S allocations are made to
entities that certify that: (A) such funds shall be used only to maintain and service Proposition A & Measure
A projects, and (B) such funds shall not be used to fund existing levels of service, but rather to supplement
or enhance existing service levels.
WHAT IS MAINTENANCE & SERVICING (M&S)?
M&S consists of activities necessary to keep a site in good condition and ready for its intended use. M&S
is defined as routine, recurring, preventative and/or corrective repairs and upgrades that may include
demolition and replacement of facilities toward the end of their useful life.
Examples include:
• Replacement or upgrades of the entire project or a portion of the project
• Normal repairs which include replacement of parts and structural components
• Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation,
trimming, spraying, fertilizing, or treating for disease or injury (trees, plants, shrubs)
• Removal of rubbish, debris, and other waste
• Cleaning, sandblasting, painting, resurfacing
• Periodic inspections (pool, playground, etc.)
• Servicing of equipment
M&S funds may be used for any of the above activities whether the work is performed by an eligible
grantee’s employees, subcontractors, and/or other purchasing methods. New allocations of M&S Funds
are posted on the RPOSD website annually by September 15th.
WHAT ARE THE REQUIREMENTS?
Accruals
M&S allocations may be accrued for up to a maximum of five (5) years. After that time, any unused funds
for which a claim has not been submitted, may be reallocated at RPOSD’s discretion. Priority for
reassignment of unutilized M&S funds will be given to entities located in a High or Very High Need Study
Areas.
Land Tenure & Grant Obligations
The agency requesting to use M&S funds must be:
• The grantee for the grant-funded project, and
• Responsible for the long-term grant and maintenance obligations
If the agency requesting M&S funds was not the grantee for the grant-funded project, the agency may
qualify for maintenance and servicing funds provided that the agency assumed the long-term grant and
maintenance obligation from the original grantee and has executed an Assignment and Assumption of
Grant Agreement (AAGA) prior to seeking M&S reimbursement.
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M&S EXPENSE TYPES
There are two methods for claiming M&S expenses:
• Annual Maintenance Costs
• Repair & Replace
Generally, funds may only be requested for elements included in the original RPOSD grant agreement or
NTP.
Annual Maintenance Cost (AMC)
Using the Annual Maintenance Cost method, grantees may use M&S Funds for recurring labor, contracts,
services and supplies necessary to preserve and extend the longevity, accessibility and usability of grant
funded improvements. Grantees must demonstrate the increase in facility costs as a direct result of the
completion of a project. See page 54 for examples.
Repair & Replace
Previously known as Extraordinary Expenses, grantees may use Repair & Replace for repairs,
replacements and upgrades caused by general wear and tear and accidental or unusual circumstances.
See page 55 for examples.
M&S Eligible and Ineligible Costs
The list of eligible and ineligible expenses is not exhaustive and other expenses may be considered at
the discretion of RPOSD depending on the connection to the grant-funded project. However, M&S
Funds may only be requested for elements included in the original grant scope/project agreement
subject to limited exceptions. See exceptions/examples on Page 55.
Indirect Overhead Costs
Grantee may request reimbursement of its indirect overhead costs. The total allowed accumulated
indirect costs amount shall not exceed 12% of the total claim amount. See page 50 for additional
information.
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M&S ELIGIBLE COSTS
The following activities and services may be reimbursable:
Emergency Services
Graffiti Removal
Landscaping
Lighting & Security Systems
Maintenance
Pest Control
Resource Protection
Signage Replacement
Trail Maintenance
Utilities
- Gas, electricity, sewer, water,
- Reimbursement of utility costs will only be allowed for new facilities and amenities funded by RPOSD
(e.g. new park developed with grant funds and new amenity with separately metered utilities)
Weed Control & Abatement
LABOR
Carpenters
Electricians
Landscapers
Groundskeepers
Painters
EQUIPMENT RENTALS
Floor Buffers, Dump Trucks, Scissor Lifts
UPGRADES & REPLACEMENT
MATERIALS & SUPPLIES
activities. Examples include, but are not limited to:
General Maintenance
Drywall, electrical supplies, paint, paint brushes, turpentine, plaster, plumbing supplies, small tools
Cleaning
Brooms, cleaning supplies, dustpans, gloves, small tools, safety glasses, trash bags
Materials and supplies must be used at the facility that is subject to the claim being submitted
Option 1: % of Grantee Labor
RPOSD will allow up to 35% of the total salaries of the direct labor cost to be billed for materials and supplies. This
amount is optional and may be reported/claimed via the Direct Labor Cost Form. Supporting documents will be
retained with the grantee and will be provided to RPOSD or the Auditor upon request.
Option 2: Direct Costs
For large purchases, grantees may request reimbursement for direct costs by submitting the expense summary
form with required supporting documents.
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B-53
ELI GIBLE COSTS: M &S
CO NTRACTS & SERVI CES LABOR M ATER IAL AN D SUPPLIES
Tht followif1g actlvitlu and s,,v/c,s
mayo, r,imbursobf1:
• Emergency Strvicts
• Graffit i Removal
-l andscapin;:
-ligh ting & Securit y Systems
-Main tenance
-Pest Control
-Re.source Pr otection
-Signage Replacement
-Trall Malntt nanct
Urlfitl,s
• Gas, t ltctricity, sewer, wa ter,
• Rtimbursem tnt of utility cons
will onl y be allowed for new
facilities and amenit i es funded by
RPOSO (e.g. new park developed
with gra nt funds and n ew am enit y
with sepa rat e ly metered utilit ies)
-Weed Control & Aba tem ent
E~ompfes:
Carpenters
Eltcttida ns
LandKIPtrl
Groundsk11ptrs
Pain ters
Plum ber s
EOOIPM ENTS R ENTAL
Exompl,s :
Floor Buffers, Dump Trucks, Scissor
Lifts
UPGRADES & REPLACEMENT
Ameni ti es and eq ui pment i n cluded
in t he original project descriptio n
(iee exceptions)
Eligible Materials and supplies include
item s necessa ry for wotkert to
pe,fo,m eligible m1inttn1nce
1ctiviti11. Ex1mpl11 in clude, but are
not limi t ed to:
•Genera l Ma inte n ance
Drywall, electrical su pplies, paint,
paint bru she s, t urpentine, plaster,
pl umbing su ppli es, small tools
•Cleaning
Broom s, clea ning supp lies,
d ustpans, g loves, small tools,
safetv glasses, trash bags
Mattria ls and supplies must be
Ultd I t tht facility th l t is subjtct
to the claim bting s ubmitted .
Opt ion 1 : 96 o f Grantee Labor
RPOSD will all ow up to 35% o f t he
to ta l sa la ries of the d irect labo r
cost to b e billed fo r mat erials a nd
.supplies. This a mou nt is o ptional
and may be reported/clai med via
the Direct labo r Cost Form.
Supporting documents will be
retained with tht granttt and will
be provided to RPOSO or the
Audit or upo n request.
Opt ion l: Direct Co st s
Fo r la rg e pu rch ases, gra ntees may
request rei mburseme nt for d irect
costs by submit t ing t he ex pense
.summa ry form with requ ired
supportin g documents
52
M&S INELIGIBLE COSTS
All eligible and ineligible costs are subject to change depending on the program.
*Refer to the RPOSD website for the current, expanded list of M&S Eligible and Ineligible Costs.
For additional questions contact your Grants Officer (GO).
Annual Maintenance Cost (AMC)
A Few Key Points to Keep in Mind
• Not all projects are suitable for reimbursement of annual maintenance costs. There must be a
clear and verifiable reason for increased costs. In many cases, the costs to maintain a facility would
be lower after a project is complete, for example:
o Installation of energy efficient lighting
o Retrofit community pool with high efficiency pool heater and filtration systems
• In other instances, there would be no clear increase in cost to claim, for example:
o Renovation of sports courts (basketball, volleyball, tennis, etc.)
o Demolition and replacement of playground
Although the above projects may not be suitable for Annual Maintenance Cost, grantees may use
the repair and replace method as needed.
B-54
ADMINISTRATIVE EXPENSES
Di r ect ch arges f or c l eri cal, m anage m en t
e t c.,
COMPUTER EQUI PMENT
IN ELI GI BL E COSTS : M&S
ORGANIZATIONAL OPERATIONS
Dai l y u.se i te m s e.g. ai r f r esh.en er, hand
soa p, pape r t o wel s
SAIARIES FOR STAFF TO RUN
RECREATIONAL PROGRAMMING
FEES
Pe n al t i es. l ate f ees, l egal f ees, in teren, and
simil ar costs le vied against an ~ency pe r mi t
fee s, etc .
CONCESSION AG REEMENTS
................................................... 1--------------1 .................................................. . h,,,,,,,,,,,,,,,,,,,, ''''''''''''''''''''''''''''''
...................................................
Coic hu, karate i n.nructors,, recreiti on
leade rs, cashie rs, etc . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . '
FOOD ANO BEVERAGES LODGING INSURANCE & WARRANTIES
CERTIFICATIONS & TRAIN INGS PROJECTS NOT PAID FOR WITH
POLICE OR OTHER SECURITY PATROLS MEASURE A OR PROPOSITION A FUNDS
SU PPLIES FOR OFFICE, PROGRAMMING, PUBLIC INFORMATION MATERIALS
ETC.
SPE CIAL DELIVER IES
TRAVEL ANO FIELD INSPE.CTION
EXPENSES OF AGEN CY PERSONNEL
CELLU LAR SERVICE
UNIFORMS
53
EXAMPLES:
Example #1: Park Expansion
Grantee used Measure A funds to expand a park by transforming adjacent unused land into native
habitat and public plaza with walking paths, water features and other amenities.
Oct 1 – Sep 30 Oct 1 – Sep 30 (Delta/Change)
Salaries $75,000 $205,000 $130,000
Contracts & Services $15,000 $40,000 $25,000
Eligible expenses in the Fiscal Year 2002/03 prior to completion equals $90K
Eligible expenses in the applicable claim year (FY 2021/22) equals $245K
Grantee may claim up to $155K ($245K - $90K) in Annual Maintenance Costs for FY 2021/22
Example #2: New Amenities
Grantee used Measure A funds to install a new restroom at the southeastern edge of a local park.
Because this project included the installation of separately metered utilities, water and electricity
are eligible expenses and included in the above chart under Contracts and Services.
New Amenities FY 2019/20
Jul 1 – Jun 30
FY 2022/23
Jul 1 – Jun 30
Difference
Total $215,000 $290,000 $75,000
The grantee’s available M&S Fund Balance is $300K
Eligible expenses in the Fiscal Year 2019/20 prior to project completion equals $215K. Eligible
expenses in the applicable claim year (FY 2022/23) equals $290K. Grantee may claim up to $75K
($290K - $215K) in Annual Maintenance Costs for the FY 2022/23.
Example #3: New Trail
Measure A funds were used towards the development of a new nature trail. Prior to the project,
the grantee contracted with a service provider for maintenance of two other trails at this location.
Once the project was completed, maintenance costs increased by 30%. This increase is
reimbursable via the Annual Maintenance Costs reimbursement process.
Ineligible M&S
If the grantee wanted to plant trees along the new nature trail after project completion (Phase II), the
maintenance of the trees would not be eligible for M&S reimbursement because the trees were not part
of the original scope of the nature trail project.
Note: RPOSD may request additional documentation for verification of before and after costs at its sole
discretion.
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Repair & Replace
Grantees may use M&S funds to repair, replace and upgrade elements included in the approved scope of
work from the grant agreement or NTP. This section includes examples of eligible expenses.
Examples
Natural Disasters
Strong Winds, Hurricanes, Earthquakes, Floods, and Lightning
Example: Used Measure A funds for the construction of new walking trails, restrooms, shade
structures, and picnic areas; and installation of interpretive signage, solar lighting, drought
tolerant landscape, and bioswales. Three years after the project was completed, excessive rain
and winds washed out trails and damaged lighting and the picnic area.
Grantee may use the Repair & Replace method for trail repair and to replace solar light fixtures,
shade structures, and picnic tables.
Vandalism & Destruction
Graffiti, Theft, Destruction
Example: Grantee used Measure A funds for site improvements including irrigation, turfing,
landscaping, new lighting, game courts, sports field improvements, ADA improvements, and
recreation center renovations. Several years later, the recreation center was vandalized, and the
game courts were destroyed.
Grantee may use the Repair & Replace method to repair the recreation center and to replace the
game courts, elements included in the original scope of work.
Deterioration & Obsolescence
Decay, Outdated Amenities, Safety, Energy Efficient Equipment
Example: Grantee used Measure A funds to install fitness zones and playground equipment at
three community parks. Ten years later the playground equipment at each park is determined to
be outdated and unsafe.
The cost to replace the play equipment at each site would be eligible for reimbursement via the
Repair Replacement lace Replace method.
UTILIZATION OF M&S FUNDS FOR NON-SCOPE OF WORK ELEMENTS
To ensure that facilities remain accessible and usable, grantees may request to repair and replace
elements not included in the original scope of work, if not addressing the issue would render the
improvement or acquisition inoperable or inaccessible to the public.
Example 1:
Measure A funds are used to improve a community center including the replacement of auditorium
flooring, restoration of stages, ADA improvements, electrical system upgrades, and addition of a new
computer lab. Five years later, the computer lab and auditorium are flooded during a storm and grantee
discovers that the roof needs to be replaced.
Although the roof was not included in the Measure A project, applicable roof repairs may be eligible for
M&S Funds to ensure that the community center remains open to the public. This would also apply to
any other infrastructure improvements that would render the community center inoperable if these
improvements are not made (e.g. sewage pipes break, electrical panel burnout, infestation, etc.).
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Ineligible Costs: Grantees may not request funds for desks, computers, electronics because these items
are ineligible for reimbursement.
Example 2:
Measure A funds were used to replaster an outdoor swimming pool. The pool is used by the community
and over time the pool filtration system deteriorated.
Although the system was not included in the Measure A project, repair or replacement would be eligible
because failure to repair or replace the filtration system would cause a pool closure thereby making it
inaccessible to the public.
Ineligible Costs: Grantees may not request funds for swimming pool furniture, life jackets, or similar
recreational-type amenities or programmatic costs because these items are ineligible for reimbursement.
M&S CLAIMS
Claims Process
There is a two-step process to apply for M&S funds:
Step 1: Submit an application in the GMS for approval
Step 2: After application approval, submit a claim for payment processing
When applying for M&S funds, the amount being requested cannot exceed the total amount of M&S funds
available to an agency at the time of application submission.
A separate application must be submitted for each facility and only one request per facility will be allowed
each fiscal year. However, grantees may submit multiple applications per fiscal year. Grantees may
combine Annual Maintenance Costs and Repair & Replace expenses on the same claim request.
The minimum claim amount for each facility per fiscal year is $20K. RPOSD may waive the minimum
requirement if the fiscal year TOTAL is less than $20K for any facility/fiscal year.
Important:
• As of April 30, 2024, RPOSD will no longer accept M&S claims with expenses incurred prior to
Fiscal Year 2019-2020
• As of May 1, 2024, only claims with expenses that are 3 years or less will be accepted
• Grantees may elect, for M&S claims for Fiscal Year 2023/24 and prior M&S, to use the M&S claims
methodology from the prior Measure A GAM version or to utilize the methodology provided in
the 2024 GAM version
• As of Fiscal Year 2024/25 grantees must adhere to the 2024 GAM M&S methodology
Documentation to Submit
Annual Maintenance Costs
• Invoices1 and Supporting Documentation2 for work performed via contracts and other purchasing
methods
• Direct Labor Cost Form3 for work performed by grantee labor
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Repair & Replace
• Invoices1 and Supporting Documentation2 for work performed via contracts and other purchasing
methods
• Direct Labor Cost Form3 for work performed by grantee labor
• Aerial Map of location or address marked where the maintenance and servicing occurred
• Before & after photos of the areas where M&S work was completed
Project Site Revenue Reporting
Grantees shall deduct the dollar amount of revenue generated at the project site from its M&S claim
amount.
Unutilized M&S Funds
RPOSD shall accumulate unutilized M&S funds for future use by grantees.
• Funds do not earn interest
• Funds that have been accumulated for a period of five years may be reassigned at RPOSD’s sole
discretion to another eligible recipient for purposes consistent with M&S
• Priority for reassignment of accumulated M&S funds will be given to entities located in a High or
Very High Need study area
M&S Funds for Nonprofit Organizations
Measure A allocates maintenance and servicing funds for eligible nonprofit organizations that own and/or
operate parklands consistent with the Measure. Eligible nonprofit organizations that own and/or operate
parklands improved or acquired with RPOSD funds, may apply for M&S funds on a cyclical basis, following
the established procedures and requirements for M&S funds. Funding cycles will be announced by
RPOSD.
1 For invoices, please use the examples beginning on page 42 for guidance.
2 Examples of Supporting Documentation for Incurred Expenses:
• Invoices containing the vendor’s name in the header or vendor’s logos AND proof of payment such as the cancelled
check or disbursement register/journal
• Paid Receipts with invoices
Credit Card or Bank Statements with invoices AND proof of payment
3 Accounting Rules
Grantees must maintain time and attendance records as charges are incurred, identifying the employee through a name or other
tracking system, and noting the employee’s actual time spent on maintenance activities.
• Time estimates, including percentages, for work performed on maintenance activities are not acceptable.
• Time sheets that do not identify the specific employee’s time spent on maintenance activities are not acceptable.
• If requested by the Grants Officer, the grantee will need to submit an Excel spreadsheet to verify formulas used to
calculate salaries and wages that include the allowable benefits
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SECTION 3: COMMUNITY OUTREACH & ENGAGEMENT
RPOSD recognizes the importance of robust and inclusive community outreach and engagement that
actively seeks input from the public when determining how to utilize Measure A funds. By engaging a
diverse range of community members when identifying, prioritizing, programming, and designing parks
and recreation projects, public entities and their partners can encourage increased levels of community
trust and help to ensure that they deliver community-driven and community-supported projects.
Grantees receiving Measure A funding must conduct community outreach and engagement efforts to
ensure that the grantee’s community is included during the course of the grant implementation.
Community outreach and engagement must meet the minimum requirements described in this section
for the following RPOSD funded projects:
• Annual Allocation
• Competitive Grants
• Acquisition Grants
• Maintenance & Service (M&S)
• Program Grants
• Technical Assistance Program (TAP)
COMMUNITY OUTREACH AND ENGAGEMENT EFFORTS
All grantees are required to upload a plan or summary of their community outreach and engagement
efforts to GMS as part of their AA Work Plan (or grant application), this also includes efforts that were
conducted prior to receiving the grant award. The plan must include:
• Award type
• Budget for funds spent/will spend on community outreach and engagement efforts
• Language access verification
• Outreach methods used/plan to use, dates, frequency
• Supporting documentation demonstrating outreach and engagement (what shared/will share
with the community)
• A “Community Response” section (described below)
Depending on the project, multiple community outreach and engagement efforts may be required. All
RPOSD funds expended for community outreach and engagement must be spent appropriately.
The community outreach and engagement plan/summary should describe all outreach and engagement
conducted and/or describe all plans to engage the community during the course of grant execution.
• If community engagement was conducted prior to the grant award, a write up of the community
outreach and engagement efforts conducted should be summarized as part of the grant
application.
This engagement should speak to the specific element that is being funded by Measure A; and
should have been conducted no more than 36 months prior to the date of application.
• If the community outreach and engagement efforts will occur after the grant award, a write up or
summary of the intended community outreach and engagement efforts should be documented
and be included in the project scope of work.
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The summary must include a “Community Response” section and answer the following questions, where
relevant:
Did the community engagement illicit a positive response?
o What aspects were positive about the project?
o What percentage of the community was supportive of the project?
Did the community engagement illicit a negative response?
o What aspects were negative about the project?
o What percentage of the community was opposed the project?
If there were community concerns, did the grantee address the concerns?
o If yes, how?
As a result of the community engagement,
o Was the project discussed put on pause?
o Was the project scope altered or changed?
o Did grantee move forward with the project?
SUPPORTING DOCUMENTATION REQUIRED
Grantees will be required to provide supporting documentation to demonstrate the outreach methods
that were/will be utilized, and to identify approximately how many people were/will be reached. For
those grantees that conducted efforts prior to grant award, a write up of how outreach and engagement
was performed and supporting documentation will be required.
Below is a non-exhaustive list of supporting documentation that will be accepted to demonstrate the
outreach methods that will be utilized:
· canvass log · door to door knocking · notifications
· fact sheets · mailers to homes · emails sent
· social media posts · meeting agenda(s) · script(s) of meeting
· meeting minutes/notes · participant sign in sheet(s) · photos of meeting
· vendor invoices · outreach flyers · media ads
· sign-in sheets · activity sheets · public comment cards
· staff reports · other summary documents · 3rd party outreach
(partnerships, etc.)
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OUTREACH METHODS & ENGAGEMENT APPROACHES
Outreach and engagement are both necessary when seeking input from community members. RPOSD
encourages robust outreach, meaningful public participation, and inclusive decision-making processes.
• Outreach provides information to residents and informs them that a meeting, workshop, or
other engagement event is scheduled.
• Engagement occurs when residents participate in a discussion – either by receiving
information or providing input – about the project or program under consideration.
OUTREACH METHODS
The table below contains a non-exhaustive list of acceptable outreach methods and approaches. RPOSD
requires using two or more of the following outreach methods to meet the minimum requirements:
Outreach Methods:
• Online Media Outreach
• Local Outreach
• Targeted Outreach
•
• Information Sharing
• Participatory
Engagement
• Door-to-door canvassing
• Outreach in project area and surrounding
communities
• Phone banking, phone trees
• Information/Fact Sheets
• Postcards
• Surveys
• Focus Groups
• Interviews
• Open Houses
• Public Meetings
• Public Hearings
• Online Forums
• Virtual Meetings (TEAMs, Zoom, etc.)
• Workshops
• Charettes
• City Newsletters
• Local and regional newspapers
• Local radio and television
• Distribution of flyers or other printed materials
• Booth at outdoor event (farmers market,
community fair, resource fair, etc.)
• Email blasts (meeting invite, information sharing)
• Social media & web-based platforms: Facebook, X
(formerly known as Twitter), Instagram
• Publication on a website (Government, non-profit,
partners)
• Wireless messages/wireless alerts subscriptions
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Examples:
Grantee is holding a public meeting to solicit input for a community park design. Information will be
disseminated through a social media post with an attached flyer of the meeting. In addition, flyers will be
posted at City Hall, different park and recreation community centers and special events (farmers market,
art walks, other). The information will also be publicized in the grantee’s newsletter.
In this example two approaches have been met:
• Online Media Outreach
• Local Outreach
UNACCEPTABLE OUTREACH METHODS AND APPROACHES
The table below contains a non-exhaustive list of stand-alone, unacceptable outreach methods and
approaches that do not meet the minimum requirement for outreach and engagement:
ENGAGEMENT APPROACHES
Measure A recognizes two distinct approaches to engagement ranging from sharing information with
community members to participatory approaches that seek robust input on a project. Each approach is
described below, and RPOSD grantees must adhere to the requirements that are addressed in this section
when they develop their Community Outreach and Engagement Plan.
Information Sharing (IS):
Engagement that educates and informs community members of potential and ongoing projects, facility
needs and challenges, funding opportunities, and available programs and services. Information sharing
types:
· meetings · written communications
· newsletters · flyers
· website posts · individual contact
Information Sharing should generally be conducted at each critical stage of a project.
Holding Meetings:
- Without proper notice
- With inaccessible, limited, or no parking
- With a lack of signage
- At an inconvenient time
- Language translation not provided
Requesting feedback and not allowing sufficient
time, capacity, and resources to respond to
engagement request
• Providing public comment at a City Council
Meeting during a timed 1–3-minute time
allotment
• Inform or announce the project information to
only one entity / organization / stakeholder
• Holding a meeting with the public too late in
the process of the project
• Text blast
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Participatory Engagement (PE)
Actively seeks input from community members and engages them in a robust discussion, while building
strong, sustainable, authentic partnerships by enabling community members to identify needs and
priorities and inform project decisions. Participatory Engagement can occur:
• at face to face to meeting(s) where multiple agenda items are discussed
• at public workshops where project is discussed
• at meetings where design charrettes, collective design/visioning, community mapping, model
making occur regarding the project
• at budget meetings where public input is invited, and the project is discussed
• at special community events such as festivals, fairs, or open houses where a table or booth may
be set up to engage the community and solicit feedback pertaining to the project
The Participatory Sharing approach to engagement should occur during the stage(s) of the project which
allows community input to be incorporated into project plans to the greatest extent possible. Input that
cannot be feasibly incorporated into project plans must be explained to the community in a public forum
or similar public method (newsletter, publication, letter, etc.).
WHEN TO CONDUCT ENGAGEMENT
Engagement requirements do not mandate when the engagement must occur, if it occurs no more than
36 months before the application date or is included within the project scope for future completion, but
before grant is completed.
• Engagement occurring after the grant award must be implemented according to the reported
scope and timeline on the Community Engagement Plan.
• As a rule, the community should be engaged each time critical decisions must be made or when
notable changes to the project’s scope occur.
This may include, but is not limited to:
o At the onset of the project
o During design phases
o During construction
• Changes to project budgets may trigger additional engagement requirements if the updated
budget falls into a different bracket. RPOSD may withhold reimbursements until appropriate
engagement has been conducted.
MINIMUM ENGAGEMENT REQUIREMENTS:
Two factors determine the minimum amount of engagement requirements:
1. AWARD TYPE
2. TOTAL PROJECT BUDGET
• Annual Allocation • RPOSD Funding
• Competitive Grant • Other Funding
• Acquisition Grants
• Maintenance & Service (M&S)
• Program Grants
• Technical Assistance Program(TAP)
The upcoming sections describe RPOSD’s community outreach and engagement effort requirements for
each Award Type, in conjunction with the Total Project Budget.
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Community Engagement Requirements for Annual Allocations:
• Jurisdictions under the Community-Based Park Investment Program; the Neighborhood Parks, Healthy
Communities & Urban Greening Program
• The Department of Beaches and Harbors (DBH)
• The Department of Parks and Recreation (DPR) and
• County Cultural Facilities and County Priority Projects
Table A: Community Engagement Requirements: Annual Allocation Grants
TOTAL PROJECT BUDGET
$50,000 - $1 Million Yes and 1 Event
$1 Million+ Yes and 2 Events
See exception below
Measure A project funded using Annual Allocation:
$500,000 RPOSD Allocation
$500,000 ABC Funding
$500,000 XYZ Funding
$1.5M Total Project Funding
In the example above, the required engagement is based on a $1.5M project budget; and the minimum
required engagement approaches include:
• Information Sharing (IS) and
• 2 Participatory Engagement events (PE)
Exception to the Rule:
If an Annual Allocation project is replacing an amenity with the same type of amenity, “like for like” then
community outreach and engagement is not required, although information sharing is strongly
encouraged to inform the community.
Community Engagement Requirements for Competitive Grant Programs:
• Natural Lands, Local Beaches, Water Conservation and Protection Program Competitive Grants
• Regional Recreation, Multi-use Trails and Accessibility Program Competitive Grants
• Youth and Veteran Job Training and Placement Program Grants
• Recreation Access Program Grants and
• Planning and Design Funds
Table B: Community Engagement Requirements: Competitive Grants
TOTAL PROJECT BUDGET
$50,000 - $1 Million Yes and 1 Event
$1 Million+ Yes and 2 Events
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Measure A project, funded using Competitive Grants funding:
$200,000 RPOSD Allocation
$100,000 ABC Funding
$150,000 XYZ Funding
$450K Total Project Funding
Based on the example above, the required engagement is based on a $450K project budget; and the
minimum required engagement approaches include:
• Information Sharing (IS) and
• 1 Participatory Engagement event (PE)
Community Engagement Requirements for Acquisition-Only Grants
Acquisition-only projects often involve complex real estate negotiations that are required to lead to a
successful acquisition. These projects may need to approach community engagement with unique
considerations, but community engagement to the extent possible is strongly encouraged.
Community Engagement Requirements for Maintenance & Servicing (M&S)
RPOSD does not require community outreach and engagement for M&S projects, although Information
Sharing is strongly encouraged.
Community Engagement Requirements for Youth & Veteran Job Training &
Placement and Recreation Access Program Grants
RPOSD does not require community outreach and engagement for Program Grants. RPOSD recognizes
that program grantees will continuously conduct outreach to promote the programs in High Need or Very
High Need Study Areas.
Community Engagement Requirements for Technical Assistance Program (TAP)
RPOSD does not require community outreach and engagement for TAP projects.
RPOSD’S SOCIAL MEDIA AND WEB-BASED PLATFORMS
Grantees may request to share their social media posts on RPOSD’s web-based platforms. Post should be
submitted to assigned Grants Officer no less than 10 working days prior to the requested publish date.
For additional details regarding social media and branding, refer to Section 4 - Funding Acknowledgment.
LANGUAGE ACCESS REQUIREMENTS
All outreach and engagement conducted for Measure A-funded projects must adhere to the language
access requirements described in this section. Table C identifies the required levels of translation and
interpretation services based on the percentage of linguistically isolated populations speaking a given
language within a given Study Area.
Detailed methodology for identifying isolated languages is described in the Appendix. All registrants
should refer to Appendix C to identify which languages spoken within a Study Area require language access
consideration.
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Table C: Language Access Tiers and Requirements
TIER DEFINITION REQUIREMENT
Tier
1
15% or more of the population is
linguistically isolated for any
given language
consecutive or simultaneous interpretation services. In
addition, all written materials must be translated, including
outreach materials, signage, agendas, and all other printed
Tier
2
5–14.9% of the population is
linguistically isolated for any
given language
meeting materials and at least one form of outreach.
Workshops and any in-person meetings must provide
consecutive or simultaneous interpretation services only if a
Tier
3 linguistically isolated for any It is recommended (but not required) that outreach materials
and printed meeting materials be translated.
When conducting community outreach and engagement, cultural and language sensitivities must be
considered to encourage participation from groups that typically face barriers and are less likely to
participate in public process collaborations.
EVALUATION OF OUTREACH AND ENGAGEMENT
All RPOSD grantees, during the grant performance period, will be evaluated on the implementation of the
community outreach and engagement efforts. Grants Officers or other RPOSD staff may randomly attend
selected engagement meetings to verify the quality of engagement being conducted.
Evaluation will be based on:
• community engagement plan/summary
• dates, frequency, and outreach methods used
• dates of engagement completed
• scope of planned and/or conducted engagement activities
• language access verification
• supporting documentation
• the approved budget and
• timeline
FAILURE TO IMPLEMENT THE COMMUNITY ENGAGEMENT
PLAN
Failure to implement the Community Engagement Plan as stated could result in a delay of reimbursements
and may impact Good Standing status with RPOSD.
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SECTION 4: FUNDING ACKNOWLEDGMENT
Acknowledging RPOSD’s funding support increases public awareness of RPOSD-funded projects and, most
importantly, highlights the significant investment made by taxpayers in parks, open spaces, recreation
facilities, trails, gardens, and other public investments. All projects, programs, and activities partially or fully
funded by RPOSD are required to acknowledge our support by complying with the requirements herein at
project-related events and sites, as well as on printed, promotional, and social media materials. This
requirement applies to projects, including, without limitation:
o Capital
o Acquisition-Only
o Programmatic
o Technical Assistance
o Planning & Design
o Innovation
o County Priority
As part of the funding agreement with RPOSD, grantees are obligated to acknowledge RPOSD’s financial
assistance for each project that has been awarded funding through the following means:
• Printed and Promotional Materials
Prominently feature RPOSD's funding support on all printed and promotional materials created for
the project, such as brochures, pamphlets, banners, community outreach, and engagement
documents, including event materials like invitations, programs, and signage for the project's
groundbreaking, grand opening, or ceremony.
• Social Media Post
At a minimum, one (1) funding acknowledgment post must be created and shared on social media
platforms accompanied by appropriate tagging and hashtags.
• Signage
Capital and acquisition-only projects have an additional requirement to display signage at the project
site acknowledging RPOSD’s assistance.
Subsequent sections provide specific details and requirements for each form of funding acknowledgment.
To foster early consideration and planning, a preliminary funding acknowledgment plan is a mandatory
component of the work plan and a milestone in the project timeline. To the extent possible, the
preliminary plan entails an outline of (if applicable) potential printed, promotional, and social media
materials and signage that the grantee anticipates will be created for the project and details how RPOSD
will be acknowledged for our funding assistance. While the preliminary funding acknowledgment plan is
initially submitted as part of the work plan, RPOSD is cognizant that circumstances can evolve during
project implementation, necessitating adjustments. Should adjustments arise, the grantee shall
communicate the funding acknowledgment changes with their Grants Officer.
Obtaining prior approval before the production of all printed and promotional materials and signage is a
crucial eligibility prerequisite to receive reimbursements for such items.
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• Exceptions
In instances where the grantee deems certain funding acknowledgment requirements are
unsuitable for the project, the grantee may suggest alternative options and coordinate with their
Grants Officer regarding an alternative recommendation that is more appropriate for the project.
RPOSD will consider alternative acknowledgments based on:
o Site acreage
o Project footprint
o Number of RPOSD-funded projects completed at the same location
o Multiple funding sources
o Level of funding awarded by RPOSD
o Extenuating circumstances
It is at RPOSD’s sole discretion to allow or require alternative or additional acknowledgments.
USAGE OF BRAND ELEMENTS
To best represent our identity and protect our reputation as a public agency committed to serving and
empowering the community through equitable grantmaking, RPOSD has specific rules regarding the use
of our brand elements. RPOSD’s brand elements may not be used without official permission, and any
alterations, distortion, re-creation, or misuse are strictly prohibited. The RPOSD logo shall not be used or
displayed in a manner that may cause confusion or risk misinterpretation. RPOSD reserves the right to stop
any use of its brand elements if they are not used appropriately or displayed in a manner that can be
considered misleading, inaccurate, or otherwise objectionable to RPOSD.
Official RPOSD Logo
The RPOSD logo is to be used for all projects, programs, activities, and public communications to
acknowledge RPOSD’s funding assistance. There are three iterations of the RPOSD logo that grantees may
use for funding acknowledgment:
Seal:
Stacked:
Horizontal:
Digital files of the logos in color and monochrome are available for download and use from our Branding
Toolkit webpage. Use only the official files provided. Contact the Grants Officer if an alternative file format
is needed.
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LOS ANGELES COUNTY
REGIONAL PARK AND
OPEN SPACE DISTRICT
~ LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT
67
PRINTED AND PROMOTIONAL MATERIALS
Printed and promotional materials created for an RPOSD-funded project or program must adhere to the
following requirements:
CONTENT
Include a funding acknowledgment statement followed by one of the listed versions of the RPOSD logo.
LOGO
All elements of the RPOSD logo must be clearly legible.
PLACEMENT
Place the acknowledgment in a highly visible location on the printed/promotional material.
APPROVAL PROCESS
Step 1: A preliminary funding acknowledgment plan is a required element of the work plan. The
preliminary plan must outline the type(s) of printed and promotional material(s) the grantee intends to
create for the project and detail how RPOSD’s funding acknowledgment requirements will be
incorporated into such materials.
Step 2: Before production of any printed and promotional materials, the grantee is required to seek
approval from their Grants Officer. Allow a minimum of 10 days for the Grants Officer’s review and
approval. Submit the following to the Grants Officer for review and approval:
• A mock-up of the printed/promotional material, clearly illustrating the placement and sizing of the
funding acknowledgment statement and RPOSD logo.
• A list of event schedule and location(s) where the printed/promotional material will be distributed
and/or displayed.
Step 3: The funding acknowledgment plan shall be a milestone in the project timeline. The grantee will
provide supporting documents confirming the funding acknowledgment was completed.
MATERIALS COST
RPOSD will reimburse for eligible costs associated with printed and promotional materials for
acknowledgment. Grantee should consult with their Grants Officer for cost eligibility questions. Failure
to receive RPOSD’s approval for printed and promotional materials may affect item’s eligibility for
reimbursement.
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EXAMPLES
Promotional Banner for a Recreation Program
Community Outreach and Engagement Flyer for an Improvement Project
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Moua M a ssa Ultricies M i Cuis
Tellus id Interdum .,
The City of Lorem lpsum has
Initiated the Woof Woof Park
Improvement Project, which needs
your Input I n the redesign!
l2All.
MONDAY, APRIL 24, 2023
I1lil
6:00 P.M.
LOCATION
WOOF WOOF PARK
COMMUNITY CENTER
1236 N . BONE AVE
LOS ANGELES, CA 91234
------Legible RPOSD logo
placed in a high ly
visible location
l!Dprovement Project Funded b:]►------------"Funded By" statement
~,~ ~ LOS ANGELES COUNTY }-Legible RPOSD logo r~ REGIONAL PARK AND placed in a highly
"" MORBI TRISTIQUE SEHECTUS ET HETUS ~ OPEN SPACE DISTRICT visible location
69
Grand Opening Flyer
SOCIAL MEDIA POSTS
Social media post(s) for an RPOSD-funded project or program must adhere to the following requirements.
CAPTION
Acknowledge RPOSD as a funder and include RPOSD’s handle (@RPOSD). Use applicable RPOSD-approved
hashtags. The approved hashtags are listed on the Branding Toolkit webpage.
PHOTO/GRAPHIC
Tag RPOSD’s handle (@RPOSD) on the photo/graphic. Utilization of RPOSD’s logo on the image requires
prior approval from RPOSD.
SOCIAL MEDIA PROCESS
Step 1: A preliminary funding acknowledgment plan is a required element of the work plan. The
preliminary plan must outline the social media post(s) the grantee intends to create for the project and
detail how RPOSD’s funding acknowledgment requirements will be incorporated into the posts. At
minimum, one (1) funding acknowledgment post must be created and shared on social media platforms
available to them, accompanied by appropriate tagging and hashtags.
Step 2: The funding acknowledgment plan shall be a milestone in the project timeline. The grantee will
provide supporting documents confirming the funding acknowledgment was completed.
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Project Funded By:'(:_._]-------~~-----,---"Funded By" statement
Los ANGELES couNTT HG10NAL PAH AND oPEN sPAcE 01n11:1c!] Legible RPOSD logo placed in
a high ly visible location
70
EXAMPLES
Instagram Post for a Community Outreach and Engagement Event
Instagram Caption for the Community Outreach and Engagement Event
SIGNAGE
Each capital and acquisition-only project must acknowledge RPOSD’s funding support with a sign
installed at the project site. RPOSD understands that the signage requirements may not always
complement the aesthetic and theme of the park, amenity, building architecture, neighborhood, and/or
community. Thus, grantees are encouraged to consider factors that could affect the space’s aesthetics
when designing the sign and determining the placement. To ensure a harmonious addition to the
environment, grantees shall prioritize incorporating RPOSD signage requirements into existing signage
plan at the project location. If no existing signage plan allows for the integration of RPOSD signage
requirements, grantees must install a dedicated RPOSD funding acknowledgment sign. If the grantee
determines certain RPOSD signage requirements may be unsuitable for the project, refer to the
Exceptions section above.
Signage for an RPOSD-funded project must adhere to the following requirements.
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Legible RPOSD
logo placed in a
highly visible
location
RPOSD tagged
on the photo
Co mmur.iit~
Information
Gathering Session
( 4PM-6PM)
cityofloremipsum O Residents are invi t ed to participate in the City's community "Funded By"
input session to discuss potential park improvements for Gardenia Pa rk ! We will be statement and
at Gardenia Park on February 15th from 4:00 PM to 6:00 PM. This improvement'L... mentio ning
project is funded by @rposd . _J -RPOS D's handle
::1.,__ Used
#MeasureA #ParksMakel ifeBetter #WeAIINeedParks #CommunityEngagemen.:J -approved
hashtags
lv.
71
SIZE
The sign is required to be a minimum size of 18” x 24.”
CONTENT
At a minimum, the sign must include the funding acknowledgment statement: “Funded by Los
Angeles County 2016 Measure A.”
COLOR SCHEME
The background of the sign is recommended to be Pantone 654 blue (Hexadecimal #003A70) and/or
white.
LOGO
The sign must include one of the listed versions of the RPOSD logo. For optimal viewing, it is
preferred that the size of the logo take up at least half of the sign’s space.
FONT
The font should be minimalistic and simple to maximize legibility. The text size should be proportionate
with the sign’s dimensions for optimal readability.
MATERIAL
All materials used must be durable to withstand weather and exposure and address long-term wear and
tear, including graffiti resistance.
INSTALLATION
The sign must be installed in close proximity to the project site, in a highly visible area, unobscured by any
other objects, and easily visible by the general public using the space or amenity. The sign must be
installed no later than by project’s completion.
DURATION
The sign must remain in place in perpetuity, and any potential need for relocation or removal, whether
temporary or otherwise, should be promptly communicated to RPOSD. RPOSD’s approval is required
before the sign can be removed or relocated and is subject to RPOSD’s discretion. The requirements
outlined in this paragraph also apply to new and replacement signs.
APPROVAL PROCESS
Step 1: A preliminary funding acknowledgment plan is a required element of the work plan. For signage,
this entails adding a location pin on the grant boundary map to show the proposed installation area for
the sign. Grantees should also indicate any other RPOSD signage already present at the site on the map.
Step 2: The finalized signage plan shall be a milestone within the project timeline and must be provided
prior to submitting the first payment request. As part of the finalized signage plan, the grantee is required
to provide the following to the Grants Officer for review and approval before production. Allow a
minimum of 10 days for RPOSD’s review and approval.
• A mock-up showing the sign’s layout design and size dimensions
• An updated grant boundary map indicating the direction the sign will be facing and if there
have been any changes to the location of sign installation
• Site acreage
• Sign material composition details
• Installation details, such as the sign’s support or base
• Sign’s placement height
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Step 3:
The completed sign must be available for final inspection by RPOSD prior to the close of the grant
project.
COST
The cost of the new signage is a reimbursable expense through the grant. Grantees are responsible for
the care, maintenance, and cost of replacement and relocation of the sign. Grantees may be able to use
their available Maintenance and Servicing funds for maintenance costs. Grantees should consult with
their Grants Officer for cost eligibility questions. Failure to receive RPOSD’s approval for signage may
affect the sign’s eligibility for reimbursement.
EXAMPLES
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Donor Wall at The Arboretum Visitor Plaia,
City of Arcadia
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SECTION 5: DEFINITIONS
Accrue – To accumulate or save.
Acquisition Project– Any project that gains ownership or control of real property. Acquisition projects
can also include subsequent clean up and security activities of the acquired property.
Advancement – Cash payment made to grantees in advance of completing work. Grantees may request
advancement when a grant's initial investment exceeds a jurisdiction's ability to front costs prior to
receiving funding, subject to certain restrictions.
Adverse Site Conditions – Unforeseeable conditions of a site. These conditions could include overhead
or underground utilities, toxic contamination, natural disasters, etc.
Advisory Board – Refer to entry for Citizens Oversight Advisory Board.
Agency – Any non–profit or public park/community services organization.
Agency of Record – The public park agency that is assigned the funds for each Study Area. For Study Areas
that are located within incorporated cities, the city Community Services Agency or Parks Department is
the Agency of Record. For the Study Areas located within the unincorporated areas of the County, the Los
Angeles County Department of Parks and Recreation is the Agency of Record.
Amendment Request – Written request for RPOSD to make a material change to an agreement, including
changes to a grant's budget, scope, timeline, or performance period.
Amenity – A desirable or useful feature or facility of a building or place.
Amenity Replacement – Replacement of an amenity funded with Measure A funds with an amenity with
similar characteristics.
Americans with Disabilities Act (ADA) – The federal law as codified in Chapter 126, Title 42, of the U.S.
Codes. Prohibits discrimination against individuals with disabilities in all areas of public life, including jobs,
schools, transportation, and all public and private places that are open to the general public.
Annual Allocation – Grant funds awarded annually using a formula. Annual Allocations are
noncompetitive.
Applicant – An entity who submits a formal application/work plan for a specific funding source.
Appropriate Access – Access that is clearly visible and welcoming to the public.
Assessor – The County of Los Angeles Office of the Assessor.
Assignment and Assumption of Grant Agreement (AAGA) – A legal agreement that allows grantees to
transfer all grant obligations from a private agency to a public agency or from one public agency to
another.
Award Recipient – Entity that receives a grant award.
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Award Type – Indicates the type of grant program the award is from: either Annual Allocation or
competitive grant, it will also include, if appropriate the identification of bond funds, if they are included
in the grant.
Beaches – A public beach or shoreline area bordering the Pacific Ocean, owned, controlled, or managed
by a public agency, within the County of Los Angeles.
Blackout Period – Period of time during which payment requests will not be processed. The blackout
periods are June 15th through July 15th and from December 17th through December 31st.
Board Action – Any action taken by the Board of RPOSD.
Board of Regional Park and Open Space District (RPOSD) – The County of Los Angeles Board of
Supervisors, acting as the governing body of the Los Angeles County Regional Park and Open Space
District.
Bond – A debt instrument bearing a stated rate of interest that matures on a certain date, at which time
a fixed sum of money plus interest is payable to the bondholder.
Bond Funds – Funds derived from the act of issuing bonds to pay for specific capital projects. These funds
have restrictions on what they can be used to fund and the time frame for which they must be expended.
BOS – The County of Los Angeles Board of Supervisors.
California Environmental Quality Act (CEQA) – A statute that requires state and local agencies to identify
the significant environmental impacts of their actions and to avoid or mitigate those impacts, if feasible.
Capital Project – A parks and recreation or related project to acquire, build, restore, and/or improve,
parkland, amenities, park facilities, and/or infrastructure, to be used by the public, or for the public
benefit. Proposition and/or Measure A funds used for a Capital Project shall be used in accordance with
the rules, regulations, policies and procedures of the funding source. The minimum grant award amount
will be determined on a program by program basis.
Citizens Oversight Advisory Board – Established in Section 7 of Measure A Resolution. Also referred to as
"Advisory Board." Composed of five members appointed by the Board of Supervisors and charged with
reviewing all expenditures of the special tax; ensuring that this program is integrated in the annual
independent audit of RPOSD; publishing a complete accounting of all allocations each year; and submitting
to the County periodic evaluations of the program.
Closing Documentation – Documentation required to be submitted by a grantee prior to the grant
closeout.
Community Engagement Plan – The Community Engagement Plan must include the following
information: dates, frequency, and outreach methods used or planned to be used; dates of all
engagement (planned or completed); scope of planned and/or conducted engagement activities;
language access verification and supporting documentation. This plan may need to be updated over the
course of a grant.
Community-Based Organization (CBO) – A nonprofit organization that represents a community and/or
provides educational or related services to members of that community.
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Competitive Bid Contract – A contract awarded through a competitive process. These contracts are
typically awarded through public agencies to ensure that a fair competitive process takes place between
the applicants.
Competitive Grant – Grant funds that are available on a competitive basis, with grants awarded only to
those s that best conform to the grant program's guidelines.
Competitive Grant Evaluation Panel – A multidisciplinary team with diverse backgrounds and expertise
in various aspects of park, recreation, and open space issues that is charged with assisting RPOSD in
evaluating competitive grant applications.
Comprehensive Annual Financial Report – A set of financial governmental statements containing financial
reports of a state, municipal, or other governmental body that complies with the accounting requirements
set by the Governmental Accounting Standards Board (GASB).
Conservation Corps – A nonprofit organization that seeks to preserve and protect the environment and
provide job skills training and educational opportunities to youth. Conservation Corps may be certified
by the California Conservation Corps.
Consultant/Consulting Firm – A professional or firm who provides expert advice in a particular area such
as park construction, community engagement, engineering, or any of many other specialized fields.
Contingency – An amount that is included in a budget to represent uncertainty; necessary expense for
the project/program to be completed. Examples include design contingency, construction, and market
escalation costs.
Contract – A formal and legal written agreement between two or more people and/or organizations.
County – Los Angeles County.
County Cultural Facility – A building owned and/or operated by the County of Los Angeles which shall be
used for the programming, production, presentation, and/or exhibition of natural history and any of the
arts and/or cultural disciplines. These disciplines include music, dance, theatre, creative writing, literature,
architecture, painting, sculpture, folk arts, photography, crafts, media arts, and visual arts.
Deed Restriction – Rules and regulations pertaining to the use of land for an RPOSD grant funded project
that is recorded by the grantee/property owner within the Los Angeles County Registrar–
Recorder/County Clerk.
Deliverable – All the RPOSD approved stated outputs, including but not limited to tangible, conceptual,
informational, internal, and external project-oriented outputs within the scope of a project.
Design Charrette – A short, collaborative meeting during which members of a team quickly collaborate
and sketch designs to explore and share a broad diversity of design ideas.
Development Project – A project that includes construction, enhancement, or refurbishment of park or
open space elements. Development projects are capital projects.
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Direct Costs – Costs that are salaries and wages, allowable employee benefits and services and supplies
that are directly related, easily attributable, and readily identified with a specific project or program.
Examples: line operation workers, construction worker salary, “craft/skilled” laborer salary (e.g. painter
carpenter, landscaper, tradesman, craftsman, etc.), construction materials, program staff salaries and
other expenses directly attributable to the project or program.
Director – The Director of the Los Angeles County Regional Park and Open Space District.
Disclosure Form – A legal form that expresses what information will be collected and with whom it will
be shared.
District – The Los Angeles County Regional Park and Open Space District.
Door–to–Door Canvassing – Knocking on doors to engage in personalized contact with individuals.
Eligible Entity/TAP Eligible Entity – An agency that is located in a High Need or Very High Need Study Area
per the Los Angeles Countywide Comprehensive Park Needs Assessment.
Eligible Project Types – A project that meets the requirements of a specific grant program. Eligible project
requirements vary by grant program and shall include at least the following: Acquisition Projects,
Development Projects, Planning and Design Projects as well as Program Projects.
Escrow – A contractual arrangement in which a third party receives and disburses money or documents
for the primary transacting parties, with the disbursement dependent on conditions agreed to by the
transacting parties.
Equipment – Is a tangible long-term asset that benefits a program over the life of the Measure A Program
grant.
Expenditure Plan – A plan that attributes dollar amounts towards various funding categories. The
amounts attributed to each funding category may change from year to year due to changes in tax revenue
and policy changes.
Financial Audit – An evaluation of an agencies or organizations financial reports.
Fiscal Year (FY) – A twelve–month period used for financial and accounting purposes. The County of Los
Angeles' fiscal year begins on July 1 and ends on June 30.
Gentrification – The process whereby the character of a poor urban area is changed by wealthier people
moving in, improving housing, and attracting new businesses, typically displacing current inhabitants in
the process.
Geographic Information System (GIS) – A framework for gathering, managing, and analyzing data to
create visual maps.
Good Standing – Good Standing is when an agency or organization is in compliance with all requirements
stated in the guidelines, policies, and procedures of RPOSD for both Proposition A and Measure A. Good
Standing is required of grantees in order for payment requests to be processed and to receive or apply
for any grant funds from RPOSD.
Grantee – An entity to whom a grant is provided via an Executed Grant Agreement.
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Grants Administration Manual – The Grants Administration Manual(s) is the document that details the
policies and procedures for administering grants awarded by RPOSD. It shall also include any subsequent
amendments or changes issued by the RPOSD.
Grants Officer – RPOSD employee tasked with assisting registrants and grantees throughout the
registration, application, and grant administration processes. Grants Officers are assigned to registrants
and are the primary point of contact between registrants/grantees and RPOSD.
Grant Award – The total available funds given to eligible grantees.
Grant Calendar – Indicates the year and quarter in which each competitive grant program cycle opens for
accepting grant applications.
Grant Closeout – The process of submitting all required documentation and receiving confirmation that
all work required under a grant agreement has been completed by the grantee and that all applicable
administrative requirements are met.
Grant Agreement – The legally binding agreement between RPOSD and, signed and authorized by both
parties, that details the scope of work, budget, and timeline agreed upon by the two parties.
Grant Boundary Map – A map that shows the project’s general area and delineates the boundaries of
grant–funded property, inclusive of reasonable public access such as roads and walkways.
Grant Management System (GMS) – The electronic database and software that maintains and processes
all RPOSD grants and programs.
Grant Performance Period – The period of time that the Grant Agreement is in effect. Length of Grant
Performance is determined by the timeline provided by grantee and included in the grant agreement.
Grant Program – A funding program with distinct goals and requirements. Measure A includes twelve
distinct grant programs, six of which are Annual Allocations, and five of which are competitive.
Grant Status Update Report – Documentation from the grantee that reports the status of an ongoing
grant twice a year for the purpose of updating RPOSD. Required to maintain Good Standing.
Grantee – An award recipient with a fully executed Grant Agreement.
Labor Costs – Costs that pertain to accounting, design, project management, or services directly related
to the work included in the grant agreement.
Greenway – A capital project that incorporates elements of water conservation and reclamation, urban
greening, or public safety in a linear park, urban trail and/or active transportation corridor.
Heat–Island Reduction – Reduction of increased ambient temperatures that occur in highly developed
areas and are attributed to increased hardscape surface area.
High Need or Very High Need Study Area – Areas designated as such in the Los Angeles Countywide
Comprehensive Parks & Recreation Needs Assessment.
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Inclusive Outreach – Outreach that seeks to engage people whose interests are affected by the project
plans, particularly those groups who typically experience barriers to participation such as ethnic
minorities, non–English speakers, and members of low–income communities.
Indirect Cost – Costs that are usually not identifiable specifically with the grant, contract, or program, but
are necessary for the general operation of the /organization. These are costs of support functions within
the organization that benefit the organization as a whole; are NOT directly charged to a project or
program; and are NOT line operations.
Information Sharing (IS) – Community engagement that educates and informs community members of
potential and ongoing projects, facility needs and challenges, funding opportunities, and available
programs and services.
Interpretation & Education – A visitor serving amenity, activity or program that enhances the ability to
understand and appreciate the significance and value of natural, historical, cultural, and recreational
resources that may utilize educational materials in multiple languages, digital information, and the
expertise of a naturalist or other skilled specialist.
IRS Form 990 (Return of Organization Exempt from Income Tax) – A legal form that provides financial
information about a nonprofit organization.
Joint/Shared–Use – Shared management of facilities, land, utilities, programs, or other common elements
between two or more parties.
Joint/Shared–Use Agreement – Legal contract between two or more parties that sets forth the terms and
conditions for joint/shared use of facilities, land, utilities, programs, or other common elements.
Joint Powers Authority (JPA) – A legally created entity that allows two or more government agencies to
jointly exercise common powers.
Judgement in Condemnation – A court document demonstrating that the grantee has applied for an order
of condemnation on property to be acquired and showing the price determined by the court.
Jurisdiction Support – Written support to apply for, accept, and administer grant funds from an
authorized representative from the head of the applying department, City Manager’s Office, Parks and
Recreation department head, City Council, Board of Directors, or other leadership deemed appropriate
by grantee.
Land Acquisition – The act of procuring the ownership of a piece of land via purchase or lease.
Land Tenure –The legal rules and engagements of owning land, or through an executed agreement, having
control of the use of land.
Language Access Requirement – A set of requirements for providing language access services for
community outreach and engagement. These requirements are divided into three tiers that are
determined by the percent of a population that is linguistically isolated.
Lease – A contract by which one conveys real estate, equipment, or facilities for a specified term and for
a specified rent.
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Letter of Intent – A written document that details the intentions of two parties to enter into a legal
agreement once certain milestones or thresholds are met.
Leveraging of Funds – The action of using secured funds to secure commitment of additional funds.
Local Jurisdiction – A city, county, special district, or local agency.
Long–Range Park Planning Documents – Planning documents that provide information on future
direction and plans for park, recreation, and open spaces within a given jurisdiction. These may in include
and are not limited to parks master plans, community plans, general plans or other adopted planning
documents.
Los Angeles County Regional Park and Open Space District (RPOSD) – A Special District created with State
legislation and finalized in 1992 when voters approved Proposition A, the Safe Neighborhood Parks Act.
(See California Public Resources Code 5506.9). RPOSD is responsible for administering Measure A.
Los Angeles Countywide Comprehensive Parks & Recreation Needs Assessment (PNA) – The 2016 Los
Angeles Countywide Comprehensive Park and Recreation Needs Assessment Final Report and any
supplementary material adopted. Future updates to the PNA, when coupled with the Regional
Recreation, Beaches, Rural Areas and Open Space Assessment shall be referred to as the Unified
Countywide Comprehensive Parks Needs Assessment (UPNA).
Maintenance – The furnishing of services and materials for the ordinary and usual maintenance,
operation, and servicing of any improvement.
Materials - Raw materials, semi-finished products, additives, parts, and small tools and devices.
Measure A Implementation Steering Committee – A committee of 46 representatives appointed by the
Board of Supervisors to guide the implementation of Measure A. The Steering Committee's work began
in April 2017 and concluded in June 2018.
Metrics – Units of measurement used for quantitative assessment of the progress or performance of a
plan, process, or program.
Minimum Bond Issuance – Minimum amount of bonds recommended for issuance by the Los Angeles
County Treasurer and Tax Collector based on current market conditions at time of bond issuance.
Multi–benefit Capital Project – A capital project that maximizes or enhances recreation opportunities and
one or more of the following: protection or enhancement of the natural environment; stormwater
capture; water and air quality improvements; greenhouse gas (GHG) reductions; carbon sequestration;
heat–island reductions; habitat protection and biodiversity; community health improvements; or any
combination thereof.
Multi–Use Trail – A path or trail which accommodates at least two modes of two–way non–motorized
travel (including pedestrians, bicyclists, or equestrians).
National Environmental Protection Act (NEPA) – A federal statute that requires state and local agencies
that are building on federal lands to identify the significant environmental impacts of their actions and to
avoid or mitigate those impacts, if feasible.
National Forest – Protected area managed by the US Forest Service.
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Natural Lands – An area of relatively undeveloped land which has substantially retained its characteristics
as provided by nature or has been substantially restored, or which can be feasibly restored to a near
natural condition and which derives outstanding value from its wildlife, scenic, open space, parkland or
recreational characteristics, or any combination thereof.
Nonprofit Organization – Any charitable organization described in Section 501(c)(3) of the Internal
Revenue Code of 1986, as amended.
Notice of Completion – A document recorded by the landowner that states a capital project has been
completed.
Online Portal – A specifically designed website that brings in information from various sources including
emails, online forums, search engines, etc.
Open space, foothill, mountain, trail, river, wetlands and stream capital projects – Include any of the
following: preservation of natural lands; scenic vistas and wildlife habitat; wildlife corridors; development
and restoration of mountain and other open space hiking biking, walking and equestrian trails, especially
those maintained by the County Public Works and Parks and Recreation Departments; restoration of
natural vegetation and habitat; habitat and recreation facilities in and adjacent to riparian and flood
control channels; and the provision of recreational opportunities and public access in mountain, foothill,
river, stream and wetland areas.
Organization – A nonprofit or community–based organization.
Organizational Capacity Review – Review by RPOSD staff of information demonstrating organizational
capacity, including a financial audit statement and operating structure showing number of staff, staff
roles, labor hours, etc.
Outreach Methods – Refers to the specific way that information is shared with the community in order
to educate them or invite them to engage in further discussions. May include, but is not limited to, email
blasts, social media, newsletters, publication on a website, distribution of flyers or other printed materials,
local and regional print media, local radio and television, door–to–door canvassing, or phone banking.
Park – A tract of land with scenic, natural, open–space or recreational values; set apart to conserve
natural, scenic, wildlife, cultural, historical or ecological resources for present and future generations; and
to be used by the public as a place for respite, rest, recreation, education, exercise, inspiration or
enjoyment.
Parks Needs Assessment – Refer to entry for Los Angeles Countywide Comprehensive Parks & Recreation
Needs Assessment.
Participatory Engagement (PE) – Community engagement dedicated to discussing specific project(s) with
Measure A funding needs. These meetings can be part of other community meetings as long as the project
in question is discussed.
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Per Capita and Structural Improvements Formula – The formula established by Measure A that
determines how allocations of certain funding programs under this Measure shall be distributed. Each
Study Area’s allocation percentage of the applicable funding programs shall be the arithmetic mean of Per
Capita and Structural Improvements, where Per Capita is weighted two–thirds and Structural
Improvements are weighted one–third and shall be calculated as follows: Allocation Percentage = [(Per
Capita + Per Capita + Structural Improvements)/3].
Perpetuity/in-perpetuity – A bond or other security with no fixed maturity date; a restriction making an
estate inalienable perpetually or for a period beyond certain limits fixed by law; the state or quality of
lasting forever.
Pre–Project Assistance – The planning, design, feasibility and studies necessary to define and articulate
1) a capital park project on land that was developed for uses other than parkland, or 2) a capital project
to acquire and/or restore parks and natural lands.
Program Grant – A project receiving funds from RPOSD's Recreation Access Program or Youth and Veteran
Job Training and Placement Program.
Project Description - Definition/description of the specific project/program to be funded (land to be
acquired, amenity to be designed, built or refurbished, restoration of habitat, etc.).
Project Summary – Two to three sentences summarizing the proposed project. They should be concise
and allow for a clear understanding of the proposed project.
Project Vicinity Map – A map showing the project's location including its general vicinity. The map shall
be detailed enough to allow someone unfamiliar with the area to locate the project.
Public Access – Access that is open and accessible to the public without discrimination as to race, color,
sex, sexual orientation, age, religion belief, nation origin, marital status, physical or mental handicap,
medical condition or place of residence.
Public Agency – Any governmental agency, special district, or joint power authority, established pursuant
to the laws of the State that is authorized to acquire, develop, improve and restore real property for
beach, wildlife, park, recreation, community, cultural, open space, water quality, flood control, or gang
prevention and intervention purposes.
Purchase Agreement – A legal document that records the final understanding of a purchaser who agrees
to buy and a seller who agrees to sell under certain terms and conditions.
Qualified Professionals Directory – An online database that contains information, including offered
services, location, and contact information, of a range of professionals in planning, design, outreach,
community engagement, cost estimating, construction, grant writing, translation/interpretation services,
and graphic design. An element of the Technical Assistance Program.
Reasonable Operating Hours – Operating hours that maximize public access to the greatest extent
feasible.
Regional Recreation Parks – Facilities with unique, countywide significance that are publicly owned,
consist of at least 100 contiguous acres and have three or more active recreational amenities.
Registrant – A qualified agency or organization that has initiated the registration process.
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Registration – The process of submitting administrative information about an agency or organization
required by RPOSD in order to apply for Measure A grants. Information provided during registration must
be verified annually.
Registration Meeting – Meeting held by RPOSD to orient potential and returning registrants to the
registration process. Attendance at this meeting, in person or remotely, is required to complete the initial
registration process.
Reimbursement – Payment for an expense incurred. Measure A grants require the grantee to incur
expenses and then receive reimbursement for those expenses.
Request for Conversion – Any change in use, sale, or disposal of Grant–funded property must be approved
in advance by the Board of Supervisors. The Request for Conversion records proposed changes to the use
or ownership of Grant-funded property.
Resource Toolkits – A collection of instructions, examples, templates, and other supporting resources
made available through the Technical Assistance Program. Resource Toolkits may include, but are not
limited to, the following: community engagement, creating materials for outreach, writing grant
applications, preparing documents such as grant budgets, and navigating Measure A's registration and
grant application processes.
Rural Area – Encompasses all population, housing, and territory not included within an urban area.
Servicing – The furnishing of electric current or energy, gas, or other illuminating agent for any public
lighting facilities or for the lighting or operation of any other improvements; and water for the irrigation
of any landscaping, the operation of any fountains, or the maintenance of any other improvements for
RPOSD funded projects.
Site Plan – Depiction of the site(s) to be developed and the specifics of the development activity. The Site
Plan must indicate the locations of all facilities, other structures, landscaping, and other developments
proposed for the project.
Site Visit – An in–person visit to a project site that is within the awarded grant.
Special Tax – The Measure A Tax. Levied on all improved parcels and as described in the Measure A
resolution.
Steering Committee – A committee of 46 representatives selected by the Board of Supervisors in Los
Angeles to guide the direction of Measure A.
Structural Improvements – The square footage of building floor area on a parcel per the Measure A
Resolution.
Study Areas – 188 regions defined in the Los Angeles Countywide Comprehensive Parks and Recreation
Needs Assessment of 2016.
Supplies – Items that organizations use for their daily Measure A Programming and participant use.
Technical Assistance – Assistance, advice, guidance, and resources provided to grantees applying for and
administering Measure A grant funds.
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Technical Assistance Program (TAP) – Provides park development resources and provides funding for
projects that serve communities with park High Need or Very High Need.
Timely Completion of Grants – All grants must be completed within the timeline provided by the grantee.
Grants that receive Bond–funding must be completed within three years from the time that the bond
proceeds are made available to the local jurisdiction by the County.
Title Insurance Policy – A policy that ensures again financial loss in the case of defects or problems with
the property title when there is transfer of ownership.
Total Salary – The total salary is the hourly pay rate paid to an employee multiplied by the actual number
of hours worked during the delivery of a project. The hourly rate is the amount paid to the employee
before any employee taxes and deductions are subtracted from it.
Unanticipated/Extraordinary Expenses – Expenses that constantly change or can't be anticipated in
advance of the grant’s initial budget.
Unified Comprehensive Countywide Parks and Recreation Needs Assessment (UPNA) – Refer to entry
for Los Angeles Countywide Comprehensive Parks & Recreation Needs Assessment.
Uniform Standards of Professional Appraisal Practice (USPAP) – A set of recognized and ethical standards
for all types of appraisal services in the United States; adopted by Congress in 1869.
Unincorporated County – A region of land that is not within any incorporated municipality.
Unutilized Funds – Grant funds awarded in excess of total grant cost.
Urban Area – An urban place, as that term is defined by the United States Department of Commerce, of
2,500 or more persons.
Urban Forest – Those native or introduced trees and related vegetation in an urban area, including: urban
watersheds; soils and related habitats; street trees; park trees; natural riparian habitats; and trees on
other private and public properties. Where feasible, introduced trees and plants shall be native species
selected and planted in accordance with best management practices. No plants or trees identified on the
California Invasive Species list maintained by the California Invasive Plant Council, or other appropriate
sources, shall be planted.
Urban Forestry – Means the cultivation and management of trees in an urban area for their present and
potential contribution to the economic, physiological, sociological, and ecological well–being of urban
society.
Veterans – A person who served in the active military, naval, or air service, and who was discharged or
released therefrom under conditions other than dishonorable.
Youth – Young adults ages 18–25, as defined in Measure A (Section 5(A)(i)(ii)).
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SECTION 6: MEASURE A GENERAL POLICIES
All Measure A policies referenced in this Grant Administration Manual (GAM) can be accessed via the
following links:
CONSUMER PRICE INDEX UPDATE POLICY
LOS ANGELES COUNTYWIDE COMPREHENSIVE PARK & RECREATION NEEDS
ASSESSMENT UPDATE POLICY
COUNTY PRIORITY PROJECTS POLICY
TRANSFER FUNDS POLICY
GRANTMAKING POLICY
TECHNICAL ASSISTANCE POLICY & ALLOCATIONS GUIDELINES
TARGETING FUNDS
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Signed Resolution (Safe Clean Neighborhood
Parks, Open Space, Beaches, Rivers Protection,
and Water Conservation Measure)
AppendixA
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RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF
LOS ANGELES, ALSO ACTING AS THE GOVERNING BODY OF THE LOS
ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT,
PROVIDING FOR AND GIVING NOTICE O F A SPECIAL TAX ELECTION TO
BE HELD IN THE COUNTY OF LOS ANGELES ON NOVEMBER 8, 2016, AND
CONSOLIDATING THE SPECIAL TAX ELECTION WITH THE CALIFORNIA
STATEWIDE GENERAL ELECTION TO BE HELD ON
NOVEMBER 8 , 2016
WHEREAS , every year, more than 70 million people visit the over 3,000
parks in the County of Los Angeles (the "County'') and its cities, including their
neighborhood parks , and participate in park-sponsored recreational programs.
Pa rks are important to families , as mill ions of children and youth use park
facilities for after-school , weekend , and summer programs, and millions of
seniors attend programs at nearby senior centers; and
WHEREAS , parks, natural lands, open space, and beaches contribute to
the health and vitality of our citizens in the County. These natural areas help
make our community a wonderful place to live and protect our quality of life; and
WHEREAS , County citizens spend a great deal of t ime working indoors
and commuting in cars, making our parks and natural resources essential to
protecting and enhancing our quality of life; and
WHEREAS , the County and its cities have a long history of making
significant investments in parks and recreation, beaches , open spaces , and
natural areas; and
WH EREAS , the Los Angeles County Regional Park and Open Space
District (the "District'') has awarded more than 1,500 development, acquisition ,
improvement, restoration, and rehabilitation grant projects for parks , recreational,
cultural , and community facilities , as well as beaches and open space lands
throughout Los Angeles County; and
W HEREAS, for over 20 years the County has relied on local voter
approved funding to protect and maintain our local neighborhood , city and county
parks, outdoor areas , beaches , rivers , watersheds , and local water
resources. This funding is expiring and we face the loss of the only source of
dedicated local funding for our neighborhood parks; and
WHEREAS, dedicated local funding from the District has served as
matching funds for State, Federal, and philanthropic funding , and in this way is
essential for our communities to receive their fair share of available resources ;
and
WHEREAS , while many of the over 3 ,000 parks, beaches , and open
space areas and over 9 ,000 recreational amenities throughout the County have
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received District funding since 1992, heavy usage by the public year-round result
in a continuous need for resources to repair and replace amenities; and
WHEREAS, the County has undertaken an inventory, analysis, and
commun ity engagement process that culminated in the 2016 Los Angeles
Countywide Comprehensive Park and Recreation Needs Assessment Final
Report (the "2016 Countywide Park Needs Assessment"), which allowed the
County to document and analyze the needs of all the communities within its
jurisdiction ; and
WHEREAS , the 2016 Countywide Park Needs Assessment was a 16-
month outreach process to study 188 sub-regions of the County (the "Study
Areas") to identify community park needs and priorities; and
WHEREAS , the 2016 Countywide Park Needs Assessment shows that
there is a serious need for tens of billions of dollars in investments in safe
neighborhood parks; protection of rivers , streams, lakes, beaches and
watersheds ; safe and healthy communities; urban greening; sustainability and
energy efficiency; senior centers , community and facility rehabilitat ion and
maintenance; at-risk youth job training and placement, gang violence prevention;
and improved community access, connectivity and trails to these facilities; and
WHEREAS, the Board of Supervisors of the County, also acting as the
governing body of the District (the "Board"), finds and determines that the
continued development, acquisition , improvement, restoration and maintenance
of parks, recreational, cultural and community facilities, beaches, and open
space lands within the County confer documented health , social , environmental
and econom ic benefits throughout the County resulting in increased opportunities
for physical activity, improved safety and social cohesion , sustainability and
maintained or enhanced property values; and
WHEREAS, the Board further finds and determines that the public interest
and convenience require, and that it is in the best interest of the County, that
local funding be secured within the County , to fund projects consistent with the
plan of expenditure hereinafter set forth ; and
WHEREAS , the collection and expenditure of all funds under this measure
will continue to be transparent to the voters through annual independent financial
audits and a public oversight committee , and all communities throughout the
County will receive a share of the funding. To the extent feasible , funds
generated by this measure shall be spent on priorities pursuant to the 2016
Countywide Park Needs Assessment; and
WHEREAS , the District may issue Bonds to pay for Eligible projects that
are payable from and secured by the Special Taxes authorized herein; and
WHEREAS, the acquisition, construction, rehabilitation and maintenance
of parks and recreation facilities , natural resources, beaches, and open space
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lands under this measure will aid in the development of safe places and facilities
for local children , youth and families, thereby creating healthy places for children
and youth to play, learn and interact with other children. These alternatives keep
children and youth off the streets and limit exposure to gangs, drugs and
vandalism while providing positive incentives for healthy living; and
WHEREAS, the Board further finds and determines that it is necessary to
provide a voter-approved funding source to ensure all parks and recreation
centers throughout Los Angeles County and its cities are continuously serviced ,
maintained and upgraded , and that new parks and facilities are established and
open space lands preserved; and
WHEREAS, the protection and restoration of our last open spaces and
natural areas of scenic beauty located next to rivers, creeks, streams and lakes
is necessary for the purposes of conserving native and endangered species,
biological diversity, protecting the health of the County's environment, and for the
enjoyment of this and future generations; and
WHEREAS, improving non-motorized or active transportation methods to
reach the network of park facilities, beaches, and multi-use trails, including
regional bike paths , is important to our health and provides for greater
accessibility for our citizens; and
WHEREAS, the programs funded under this measure will increase the
accessibility of public lands, park fac ilities, and park amenities to the people of
Los Angeles County, especially to those living in high-need and very-high need
Study Areas; and
WHEREAS, the District intends to use the 2016 Countywide Park Needs
Assessment as a guide to direct funding to all communities within the County to
ensure local priorities are met; and
WHEREAS, the District intends to continue the community and
stakeholder engagement processes and make periodic updates to the 2016
Countywide Park Needs Assessment including but not limited to regional and
specialty facilities , open space, and access; and
WHEREAS , the Board deems that this measure supports the mission and
goals of the County as detailed in its strategic plan; and
WHEREAS, a public hearing on the matters set forth in this resolution was
called and held on July 5, 2016 , and this resolution shall not take effect unless
and until the question of approval of the matters set forth herein sha ll have been
submitted to the electorate of the County and approved by a supermajority of
voters voting on the question; and
WHEREAS , the Board deems it necessary and essential to submit the
question of a special tax to the qualified voters within the County at a specia l tax
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election to be held on November 8, 2016 , and to consolidate such election with
the Statewide Ge neral Election to be held on that date;
NOW, THEREFORE , BE IT RESOLVE D by the Board of Supervisors of
the County of Los Angeles , also acting as the governing body of the Los Angeles
County Regional Park and Open Space District , as follows:
Section 1.
A special tax election shall be held and the same is hereby called and ordered to
be held in the County on the 8th day of November, 2016, for the purpose of
submitting to the voters of the County the question of a special tax to be levied by
the District in the amounts and for t he purposes hereinafter set forth and to be
adm inistered by the District and the issuance of bonds and other indebtedness in
accordance with Public Resources Code Sections 5500 et seq. The special
election called by this resolut ion shall be consolidated with the Statewide General
Elections conducted by and in the County of Los Angeles on November 8 , 2016 ,
and the Proposition shal l be placed on the same ballot and the same precincts,
pol li ng places, election officers, and facilities shall be used for this special
election.
Commencing with Fisca l Year 2017-2018, an annua l special tax to raise revenue
to continue funding for programs pursuant to the plan of expenditure contained
herein is hereby imposed upon all improved parcels located wit hin the District,
whose boundaries are coterminous with the County of Los Angeles , including all
incorporated cities. The Special Tax shall be levied on all improved parcels in
the District at a rat e of 1.5 cents per square foot of structural improvements,
exc luding the square footage of improvements used for parking. For each fiscal
year after 2017-2018 , the Board shall by a maj ority vote set the rate of the tax;
however, in any fiscal year the rate may be set no higher than the amount of 1.5
cents per square foot, as adjusted by the cumulative increases, if any, to the
Western Urban Consumer Price Index from July 1, 201 7 , as established by the
United States Bureau of Labor Statistics . If for any fiscal year the Board fails to
set the rate , the tax shall continue at the same rate as the preceding year.
(a) A ll laws and procedures regard ing exemptions, due dates,
installment payments , corrections , cancellations, refunds, late payments,
liens and collections for the secured roll ad valorem property taxes shall
be applicable to the collection of the Special Tax. The secured roll tax
bills shall be the only notices required for the levying of the Specia l
T ax. T he Aud itor-Controller of the County shall place the Special Tax on
the secured tax roll for the initial Fiscal Year 2017-2018, and for
subsequent fiscal years. T he T reasurer and Tax Collector of the County
shall collect the Special Tax for the initial Fiscal Year 2017-2018 , and for
subsequent f iscal years, on the tax roll at t he same time and in the same
manner, and subject to the same pena lties as the ad va lorem property
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taxes fixed and collected by or on behalf of the County. T he Los Angeles
County Regio nal Park and Open Space District shall e stablish and
administer an appeals process to address and correct potential errors in
the levy of the Special Tax.
(b) P roperties owned by public agencies devoted to a public use or to
protect public health or safety will not be assessed , consistent with the
statutes applying to possessory interests. T he S pecial T ax shall be levied
on possessory interests based on the amount of private ly-held structu ral
improvements.
(c) Based upon all of the facts before it on this matter, the Board finds
that the submission of this question of a S pecial T ax to the voters is not
subject to, o r is exempt from, the California Envi ronmental Quality Act
(C E QA) because it is not a project as defined by Califo rn ia Code of
Regulations Section 15378(b )( 4) because it relates to the creation of
government funding mechanisms, which do not involve commitment to
any specific project which may result in a potent ially significant physical
impact on the environment.
Section 2.
The Proposition for levying said special tax and issuing bonds shall appear upon
the ballot substantially as follows:
Sa fe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection,
and Water Conservation M e asure
To replace expiring local funding for safe, clean neighborhood/ city/ county
parks; increase safe playgrounds, reduce gang activity; keep neighborhood
recreation/ senior centers, drinking water safe; protect beaches, rivers, water
resources, remaining natural areas/ open space; shall 1. 5 cents be levied
annually per square foot of improved property in Los Angeles County, with bond
authority, requiring citizen oversight, independent audits, and funds used locally?
T he Board does hereby submit to the qualified voters of the County, at said
special District elect ion , this proposition. The Chair and Clerk of the Board of
Supervisors are hereby authorized and directed to publish notice of said special
e lection in accordance with the California E lections Code. Analysis and review of
this resolution shall be carried out pursuant to Section 9160 of the California
Elections Code.
Section 3 .
As used in this resolution , t he following terms have the indicated meanings:
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"1992 and 1996 P ropositions" means the Safe Neighborhood Parks
Propositions approved by voters on November 3, 1992 and November 5, 1996,
respectively.
"2016 Countywide Parks Needs Assessment" means the 2016 Los
Angeles Countywide Comprehensive Park and Recreation Needs Assessment
Final Report and any supplementary material adopted, and as subsequently
updated , by the District.
"Advisory Board" means the Citizens Oversight Advisory Board
established in Section 7.
"Americans With Disabilities Act of 1990" means the federal law as
codified in Chapter 126, Title 42 , of the U.S. Codes.
"Assessor'' means the County of Los Angeles Office of the Assessor.
"Beaches" means a public beach or shoreline area bordering the Pacific
Ocean owned, controlled , or managed by a publ ic agency, within the County of
Los Angeles.
"Board" means the County of Los Angeles Board of Supervisors, also
acting as the governing body of the Los Angeles County Regional Park and
Open Space District.
"Bonds" means borrow any form of indebtedness, including notes and
bonds, issued to finance El igible projects and related bond costs.
"Community Development" means the feasibility, planning , design,
permitting and construction of recreational infrastructure and amenities.
"County" is used as defined in the recitals to this resolution.
"Cou nty Cultural Facility" means a building owned &/or operated by the
County of Los Angeles which shall be used for the programming , production,
presentation , and/or exhibition of natural history and any of the arts and/or
cultural disciplines. These disciplines include music , dance, theatre , creative
writing , literature , architecture, painting , sculpture , folk arts , photography, crafts ,
media arts , and visual arts.
"Director'' means the Director of the Los Angeles County Regiona l Park
and Open Space District.
"District" means the Los Angeles County Regional Park and Open Space
District.
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"Eligible project" means pre-project assistance and feasibil ity, planning ,
acquisition , construction , development, improvement, restoration, rehabilitation ,
or any combination thereof, for any park or recreation project or improvement.
"Greenway" means a project that incorporates elements of water
conservation and reclamation , urban greening, or public safety in a linear park,
urban tra i l and/or active transportation corridor. •
"H igh-Need and Very-High Need " means areas designated as such in the
Parks Needs Framework as identified the 2016 Countywide Park Needs
Assessment.
"Interpretat ion & Education " means, a visitor serving amenity that
enhances the abi l ity to understand and appreciate the significance and value of
natural, historical, cultural and recreational resources that may utilize educational
materials in multiple languages, dig ital information , and the expertise of a
naturalist or other skilled specialist.
"Joint-use" means shared management of faci lities, land, uti lities,
programs , or other common elements between two or more parties.
"Local jurisdiction " means a city, county, special district or local agency.
"Multi-benefit project" means a project that maximizes or enhances
recreation opportunities and one or more of the following: protection or
enhancement of the natural environment , stormwater capture , water and air
quality improvements, greenhouse gas (GHG) reductions, carbon sequest ra t ion ,
heat-island reductions ; habitat protection and biodiversity, community health
improvements, or any combination thereof.
"Natural Lands " means an area of relatively undeve loped land which has
substantially retained its characteri stics as provided by nature or has been
substantially restored , or which can be feasibly restored to a near-natural
condition and which derives outstanding value from its wild life, scenic, open
space, parkland or recreational characteristics, or any combination thereof.
"Nonprofit Organization" means any charitable organization described in
Section 501 ( c )(3 ) of the Internal Revenue Code of 1986, as amended, which has
among its purposes the provision of park , recreation or community services or
faci l ities, gang prevention and intervent ion , conservation corps, environmental
education and interpretation , tree-planting , or the conservation and preservation
of wetlands or of lands predominantly i n their natural , scenic , historica l , forested
or open-space condition , or restoration of lands to a natural, scenic , histo rica l ,
forested or open-space condition .
"Open space, foothill , mountain, trail , river, wetlands and stream projects"
include any of the following: preservation of natural lands, scenic vistas and
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wildlife habitat, wildlife corridors, development and restoration of mountain and
other open space hiking, biking, walking and equestrian trails , especially those
maintained by the County Public Works and Parks and Rec reation Departments,
restoration of natural vegetation and habitat, habitat and recreation facilities in
and adjacent to riparian and flood control channels, and the provision of
recreational opportunities and public access in mountain, foothill, river, stream
and wetland areas.
"Parcel" means any unit of real property that receives an annual secured
property tax bill from the Los Angeles County Treasurer and Tax Collector.
"Park" means a tract of land with scenic, natural, open-space or
recreational values , set apart to conserve natural, scenic, wildlife , cultural ,
historical or ecological resources for present and future generations, and to be
used by the public as a place for respite , rest, recreat ion, education, exercise,
inspiration or enjoyment.
"Parks Fund " means the Los Angeles County Regional Park and Open
Space District Park Fund .
"Per Capita and Structural Improvements" refers to each Study Area's
respective percentage of total Countywide 1) population as of the 2010 Census,
and subsequent updates; and 2) structural improvements on parcels on the
secured property tax rolls according to the Assessor's records as of January 1,
2017 , and subsequent updates.
"Per Capita and Structural Improvements Formula " means the formula
established by the District to determine how allocations of certain funding
programs under this proposition shall be distributed. Each Study Area's
allocation percentage of the applicable funding programs shall be the arithmetic
mean of Per Capita and Structural Improvements, where Per Capita is weighted
two-thirds and Structural Improvements are weighted one-third, and shall be
calculated as follows: Allocation Percentage = [(Per Capita + Per Capita +
Structural lmprovements)/3].
"Pre-Project Assistance" means the planning , design , feasibility and
stud ies necessary to define and articulate 1) a park project on land that was
developed for uses other than parkland, or 2) a project to acquire and/or restore
parks and natural lands.
"Public Agency" means any governmental agency , special district, or joint
power authority, established pursuant to the laws of the State that is authorized
to acqui re , develop, improve and restore rea l property for beach, wildlife, park,
recreation, community, cultural, open space, water quality, flood control , or gang
prevention and intervention purposes.
"Recreation Access" means those programs that increase the abil ity for
county citizens to access public lands, park facilities, and park amenities,
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including education, interpretive services, safety information, transportation, and
other activities that increase the accessibility for county residents , especially for
those in high-need and very-h igh need study areas.
"Regional Recreational Parks" means facilities with unique, countywide
significance that are publicly owned, consist of at least 100 contiguous acres and
have three or more active recreational amenities.
"Special Tax" is the Tax levied on all improved parcels at a rate of 1.5
cents per square foot of structural improvements, within the County pursuant to
this resolution.
"State" means the State of California.
"State Lands Commission" means the Lands Commission of the State of
California.
"Structural Improvements" means the square footage of building floor area
on a parcel.
"Study Areas" means the 188 regions studied for need in the 2016
Countywide Parks Needs Assessment.
"Urban area " means an urban place, as that term is defined by the United
States Department of Commerce, of 2 ,500 or more persons.
"Urban Fo rest" means those native or introduced trees and related
vegetation in an urban area, including, but not limited to, urban watersheds, soils
and related habitats, street trees, park trees, natural riparian habitats, and trees
on other private and public properties. Where feasible, introduced trees and
plants shall be native species selected and p lanted in accordance with best
management practices. No plants or trees identified on the California Invasive
Species list maintained by the California Invasive Plant Council, or other
appropriate sources, shall be planted.
"Urban Forestry" means the cultivation and management of trees in an
urban area for their present and potential contribution to the economic,
physiological, sociological , and ecological well-being of urban society.
"Urban Park" means a park in an urban area that offers respite, rest,
recreation, education, exercise , inspiration or enjoyment to residents of, and
visitors to , that urban area.
"Veterans" means any person who served in the United States armed
forces as defined by Title 38 of the Code of Federa l Regulations.
"Youth and Veterans Career Development and Job Training" means a
program that provides job training, career development, or both, to young adults
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aged 18-24 and veterans, including education and/or certification for jobs within
the conservation and parks and recreation fields.
Section 4.
It is the intent of this proposition to provide funds to benefit property and improve
the qua lity of life throughout the District by preserving and protecting parks, safe
places to play , community recreation facilities , beaches, rivers, open spaces,
water conservation , youth and veteran career development, and the urban tree
canopy. Funds will be d isbursed by the District consistent with the 2016
Countywide Park Needs Assessment to ensure all communities within the
County can fund local priorities.
Section 5.
Expenditure Plan
(a) Proceeds of the Special Tax shall be allocated by the District to develop
and implement grant programs that invest in eligible projects consistent with or
similar to those identified in the 2016 Park Needs Assessment, including , but not
limited to , the following:
1. Protecting and developing parks , safe places to play, beaches, open
space lands , and natural areas ,
2. Protecting, enhancing , and preserving open space, natural areas, and
waterways,
3. Promoting Healthy Communities ,
4 . Increasing investments in high-need and very high-need regions
identified in the Countywide Park Needs Assessment ,
5. Protecting water resources , including lakes, rivers and creeks ,
6. Developing and improving local and regional recreational facilities,
includ ing general infrastructure improvements, sustainability
improvements, and removal of asbestos , mold , and lead paint from
existing facilities,
7. Helping reduce gang activity by maintaining safe and healthy parks to
encourage use by the community
8. Ensuri ng local drinking water continues to be safe and accessible at
park and recreation centers,
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9. Providing safe places to play for afterschool programs for children and
youth ,
10. Provid ing youth and veteran career development and job training,
11. Improving park safety and universal accessibility, including for seniors
and those with disabilities,
12. Protecting and enhancing clean and safe beaches,
13. Improving water quality and implementing stormwater capture on park
and open space lands,
14. Developing and enhancing ur ban gardens, pocket parks, and other
small-scale g reening projects, including education and food health
programs,
15. Facilitating commun ity education, engagement, natural, historical and
cultural resource interpretation, and other innovative projects that
engage the community regarding park facilities funded by the District.
16. Developing and enhancing senior citizen , youth , multi-generationa l,
and other neighborhood and community recreation faci lities ,
17. Developing and enhancing public equestrian facilities, especially to
promote sustainable practices ,
18. Developing, restoring and ma intain ing museums and cultural faci lities,
19. Protecting and preserving the urban canopy and promoting tree
health.
(b) The funds allocated pursuant to subsection (a ) shall be ex pended
according to the following schedule:
(1) Community-Based Park Investment Program.
(A) Thirty-five percent (35%), on an annual basis, for eligible
projects located in each study area , to all incorporated cities and
unincorporated areas of the County located within the District. To
ensure that each community throughout the County will benefit from
improvements such as those identified in or consistent with those
identified i n the 2016 Countywide Park Needs Assessment Report,
funds will be allocated to each study area based on the Per Capita
and Structural Improvements Formula . The District shall prioritize
proj ects located in each study area as identified in or consistent
with the 2016 Countywide Park Needs Assessment.
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(2) Safe, Clean Neighborhood Parks, Hea lthy Communities and Urban
Greening Program.
(A) Thirteen percent (13%), on an annual basis , for the
acquisition of real property, and the construction and rehabilitation
of parks and recreation facilities that provide safe places and
facilities for after-school , weekend and holiday programs for local
children, youth and families, provide opportunities for healthy living
in all neighborhoods, and improve the quantity and quality of green
spaces in the county. The District shall fund projects in high-need,
and very high-need, study areas, as identified in t he 2016
Countywide Park Needs Assessment , based on the Per Capita and
Structural Improvements Formula , including , but not limited to, the
following :
(i) community and local parks, including pocket
parks , playgrounds , playground equipment, dog
parks , and picnic areas, especially those that
connect and restore underutilized spaces ;
(ii) community and senior recreational centers ;
(iii) park safety, graffiti removal, facility safety lighting,
safe routes to schools, and other safety
improvements;
(iv) greenspace and greenway development;
gardens ;
(v) urban canopy development to reduce the heat
island effect, especially in heavily urbanized , tree
poor areas of the County;
(vi) active transportation and physical activity
programming that promotes recreation and
accessibi lity to rec reational facilities ;
(vii) interpretation , education and communication about
parks , local environmental issues and recreational
activities ;
(B) Of the funds allocated to this paragraph, multi-benefit projects
should seek to leverage public and private funding from water
conservation and supply; water and air quality improvements ; flood
risk management; climate pollution reduction or adaptation; carbon
sequestrat ion; heat-island reduction; habitat protection and
biodiversity; public health; and environmental justice benefit
programs.
(3) Natural Lands , Open Spaces and Local Beaches , Water Conservation,
and Watershed Protection Program.
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(A) Th irteen percent (13%), on an annual basis, for planning,
acquisition, development, improvement, and restoration, of multi
benefit park projects that promote, improve , or protect clean local
water supplies, habitat improvements, park space, recreation,
public access, watershed health, and open space,
including improvements or restoration of areas that buffer our
rivers, streams, and their tributaries along with the lakes and
beaches throughout the County, including but not limited to , the
following:
(i) riparian corridor improvements;
(ii) river and stream parkway development;
(iii) rive r and stream clean up, access and community .
development;
(iv) lake clean up, access and community development;
(v) beach and coastal watersheds clean-up, access and
community development;
(vi) fishing and boating facilities;
(vii) natural lands , wildlife corridors , and watershed
protection ;
(viii) recreational facilities, public property and rights of
way, flood control infrastructure, and other
easements;
(ix) natural and cultural resource interpretive programs
and nature education activities.
(B) Of the funds allocated to this paragraph, multi-benefit
projects should seek to leverage public and private funding from
water conservation and supply; water and air quality improvements;
flood risk management; climate pollution reduction or adaptation;
carbon sequestration; heat-island reducti~n; habitat protection and
biodiversity; public health; and environmental justice benefit
programs.
(C) The District shall prioritize projects that offer the greatest
reg ional benefits, or serve the greatest regional need.
( 4) Regional Recreational Facilities, Multi-use Trails and Accessibility
Program.
(A) Thirteen percent (13%), on an annual basis, for acquisition,
development, improvement, restoration, or rehabilitation projects ,
including but not limited to , the following:
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(i) regiona l parks, regional facilities , museum,
environmental education and other cultural
facilities;
(ii) multi-use sports facilities, including golf facilities
and other community recreational facilities;
(iii) multi-use trail connectivity for existing and future
park facilities, including connection to Public
Works-maintained Class I bike path facilities;
(iv) multi-use trail and path projects , with special
emphasis being placed on those multi-use trails
that provide hiking, equestrian , bicycle and other
opportunities , including universal access and
access consistent with the Americans with
Disabilities Act of 1990, especially in urban
communit ies ;
(v) regional , ecological, zoological, geological,
archeological , anthropological , paleontological,
and cultural sites of countywide significance.
(B) Trail and accessibility projects funded under this paragraph
that connect river, mountain , and urban areas , especially to County
Parks, State Parks, the National Forest, the National Recreation
Area(s), and the National Monument(s), and that link other canyons
and regional and local parks throughout the County will be given
higher prio rity.
(5) Youth and Veteran Job Training and Placement Opportunities
Program.
(A) Three point eight percent (3.8%), on an annual basis for:
(i) Organizations within the county , including certified
conservation corps, that provide education , skills
training , and career pathway development to
young adults, aged 18 to 25 , or veterans , to
implement park projects.
(ii) Organizations within the county that provide
certifications and placement services , or
apprenticeship opportunities, for young adults,
aged 18-25 , or veterans, for jobs and careers in
the Parks and Recreation field.
(B) The District shall prioritize grants to organizations that provide
services to , or recruit a majority of their participants from , the
areas of high-need, and very high-need, as identified in the
2016 Countywide Park Needs Assessment Report. The District
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Section 6.
Imp lementation
shall grant no less than eighty percent (80 %) of funds from th i s
paragraph pursuant to sub-paragraph (A)(i ).
(a) Authority to award and administer grants pursuant to Section 5
sha l l be delegated by the Board to the Director for projects consistent with
this resolution, and subject to the Board adopted policies and procedures
and annual work plan to be approved by the Board.
(b) Of the funds allocated pursuant to Section 5, e l igible project
applicants incl ude Public Agenci es and Nonprofit Organizations .
(c) To the extent f easible , priority may be given to
multi-benefit recreationa l projects that maxim ize climate pollut ion
reduction and adaptation, carbon sequestration , heat-island reduction,
stormwater captu re that increase infiltration , habitat protection and
biodiversity, community health improvements, promote innovative public
private partnerships, or a comb ination thereof.
(d) Of the funds allocated pursuant to Section 5(b)(3) t hrough Section
5(b)(5), the District may periodically dedicate a portion of funds to:
( 1) Competitive grant solicitations accessible to eligible Pu blic
Agencies and Nonprofit Organizations for projects consistent with
the goals of this paragraph.
(2 ) Grant solicitations designed to leverage federal, or state , park,
conservation, water, or climate funding programs .
(e ) In each of the years after the date the special tax is levied and
collected , the schedule of expenditure of all proceeds of t he special tax
shall conform to the following :
(1) Consistent with Section 5, up to seventy-seven point eight
percent (77.8%) shall be used for grant projects, i ncluding but not
lim ited to , pre-project assistance , planning , acquisition ,
development, improvement, restoration , rehab i litation, technical
ass istance , and program oversight. For purposes of this resolution ,
grant projects include the servicing of bonds , notes or other
evidences of indebtedness issued by the District/County.
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(2) Up to fifteen percent (15%) shall be set aside and designated as
the maintenance and servicing amount, and shall be used only to
maintain and service , including resource protection activities for the
capital outlay projects funded by the District, inclusive of projects
funded by 1992 and 1996 Propositions. These funds shall be
administered separately from the District's grant program and shall
be held in trust by the District until a request from an eligible entity
is made pursuant to rules established by the District. To ensure that
every community mainta ins park and recreation facil ities and park
safety improvements as identified in, consistent with or similar to
the 2016 Countywide Park Needs Assessment, funds granted
pursuant this paragraph will be allocated based on the Per Capita
and Structural Improvements Formula. The District shall grant
funds, pursuant to this paragraph , for projects identified in the 188
study areas, as well as the associated addenda, as contained in the
report. For projects identified in the 188 study areas , the District
shall prioritize funds for high-need, and very high-need, areas as
identified in the report, as well as projects that provide public
access. The maintenance and servicing amount shall be allocated
each year as follows:
(A) Fifty point eighty-five percent (50.85%) to cities; ten point
fifty percent (10.50%) to the Department of Beaches and
Harbors; thirteen point five percent (13.50%) to the Department
of Parks and Recreation ; three percent (3.00%) to the
Department of Public Works; one percent (1.0%) to the Baldwin
Hills Regional Conservation Authority; point five percent (0.5%)
to the Los Cerritos Wetlands Authority; eight percent (8.0%) to
the Mountains Recreation and Conservation Authority; two
percent (2.0%) to the Puente Hills Habitat Preservation
Authority; one percent {1.0%) to the Santa Clarita Watershed
Recreation and Conservation Authority; five point fifteen percent
(5.15%) to the Watershed Conservation Authority; and, four
point five percent (4.5%) unallocated for eligible nonprofit
organizations that own, operate, or both, parklands consistent
with this resolution.
(i) Any additional local agencies created for park purposes
after January 1, 2017, may receive funding made available
pursuant to (e)(2)(A) according to a determination made by
the District.
(3) Up to seven point two percent (7.2%) shall be set aside and
designated for strategic planning, updates to the 2016 Countywide
Park Needs Assessment, and the District for operations,
management , technical assistance , outreach , and oversight ,
16
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including personnel, to administer programs pursuant to this
resolution.
(f) Notwithstanding Section 6(e), starting in 2026, and each year
thereafter, the District may increase funds made available pursuant to
provision (e)(2) up to 2%, annually , and correspondingly decrease funds
made available pursuant to (e)(1), unti l funding made available pursuant to
provision (e)(1) and (e)(2) both equal 46.4%.
(g) (1) Funds for maintenance and servicing as described in this
section shall be allocated annually to each recipient within the District.
Allocations shall be made only to those entities which certify that: (A) such
funds shall be used only to maintain and service projects funded by the
District, inclusive of grants issued pursuant to the 1992 and 1996
Propositions and this resolution , and (B) such funds shall not be used to
fund existing levels of service, but rather only to supplement or enhance
existing service levels.
(2) Funds allocated to the Department of Beaches and Harbors
consistent with (e)(2)(A) shall be used for projects that repair and
replace facilities impacted from high user activity and
weatherization from being located near the ocean , such funds shall
be used to supplement existing levels of service.
(h) Except for those funds allocated to cities , the Director may, on an
annual basis with Board approval , adjust the allocations pursuant to
Section 6 (e )(A).
(i) (1) Of the funds provided in Section 5 (b)(3), up to twenty-five
percent (25%), on an annual basis , shall be allocated to the
Department of Beaches and Harbors.
(2) Of the funds provided in Section 5 (b)(3), up to fifteen percent
(15 %), on an annual basis , shall be allocated to develop and
implement Recreation Access programs that i ncrease the ability for
county citizens to access public lands, park facilities, and park
amenities , including education , interpretive services , safety
information , transportation, and other activities that increase the
accessibility for county residents , especially for those in high-need
and very-high need areas. Programs funded pursuant to this
paragraph shall meet the requirements of the Americans with
Disabilities Act of 1990.
(3) Of the funds provided in Section 5 (b )(4 ), up to twenty five
percent (25%), on an annual basis , shall be allocated to the
Department of Parks and Recreation.
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( 4) Of the funds provided in Section 5 (b )( 4 ), up to fifteen percent
(15 %), on an annual basis , shall be allocated to develop and
imp lement Recreation Access programs that i ncrease the ability for
cou nty citizens to access public lands and par k facili t ies, including
edu cation, interpretive services, safety information, t ransportation ,
and other activities that increase the accessibil ity for county
residents, especially for those in high-need and very-high need
areas. Programs funded pursuant to this paragraph shall meet the
requ irements of the Americans with Disabilities Act of 1990.
(5) Of the funds provided in Section 5(b)(4), up to ten percent
(10%), on an annual basis , shall be allocated to County cultural
faci l ities.
U) The District shall promote sustainability, energy and water
efficiency, stormwater capture, and technology innovation through the
implementation of this program , including but not limited to the following:
(1) Development of projects that incl ude as many of the following
elements as possible:
(A) Susta i nability,
(B) Cost-saving energy efficiency,
(C) Weatherization ,
(D) Stormwater capture
(E) Water efficiency, including irrigation efficiency,
(F) Use of reclaimed water or stormwater, and
(G) Use of climate and site appropriate native California tree
and plant materials.
(2) Investment in enhanced electronic communications and other
forms of technology innovation that benefits the public 's interactions
w ith indiv idual parks or the park system , including int ernet
connectivity; electronic or mobile reservation , scheduling , and fee
systems ; regional websites ; or other systems deemed necessary by
the District.
(k) (1) The Director may provide advanced payment for up to 50
pe rcent (50%) of the grant award for tho se projects that satisfy one o r both
of the following criteria:
(A) T he project proponent is an el igible g rantee and would
require advanced payment t o imple ment t he project.
(B ) T he grant award for the proje ct is less t han five hund red
t ho usand dollars ($500 ,000).
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B-106
(2) The Director shall establish rules to determine how adva nced
funds will be managed and administered.
(3) If funds a re not expended, the unused portio n of the grant shall
be returned to the District within 60 days after project completion or
the end of the grant performance period, whichever is earlier.
( 4) All funds granted pursuant to t his paragraph are subject to an
independent audit.
(I ) Notwithstanding Sections 4 , 5 and 6 of this resolution, of the funds
ava i lable from the special tax, the District's Board may, on an annual
basis , allocate up to 2 % of the f unds for eligibl e projects.
(m ) As a California Special Di strict established pursuant to Section
5500 of the Public Resource Code , officers and employees of the County
may act ex officio as the officers and employees of the District. However,
in order to mainta in transparency and accountability to the public and
fairness to its various grant recipients , the District shal l hereby operate as
an independent agency of the County, with the District Administrator
reporting d i rectly to the Director of Parks and Recreation with clear
separation from its grant recip ients in all aspects of District administration
including , but not limited to , personnel , fiscal , budget , and audit functions.
(n) The Dist r ict shall have the authority to grant funds from any study area
w ith a population of 2 ,500, or less, to an adjacent high-need , or very high
need study area .
Section 7.
Community Overs ight and Accountability
(a) The Citizens Oversight Advisory Board ("Advisory Board") is hereby
created.
(1) The Advisory Board shall be composed of five members appointed by
the Board. Each appointing office shall appoint one member who meets
each of the following criteria:
(A) An accountant, economist , or other professional with knowledge
and expertise in parks , park development, eval uating financial
transactions and program cost-effectiveness , or an appoi nted
member of the Park Needs Assessment Steering Committee;
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B-107
(B) A community member from one of the f ive Supervisorial
Districts.
(2) The Advisory Board shall do all of the following:
(A) Quarterly (4 times per year) review of all expenditures from t he
special tax;
(B) Ensure t hat this program is integrated in the annual
i ndependent audit of the District;
(C) Publish a complete accounting of all allocations each year,
posting the information on the District's publicly accessible Internet
Web site; in a dow nloadable spreadsheet format, including
information about the locat ion and footprint of each funded project ,
its objectives , status, and outcomes, any matching funds used , and
the applicab le program from the expenditure plan schedule in
Section 5(b );
(D) Submit to the County periodic evaluations of the program ,
which may at the Board 's direction be undertaken by independent
researchers, identifyi ng any changes needed to meet the objectives
of this resolution.
(3) (A) Members of the Advisory Board shall serve a term of four years
at the pleasure of t he Board , and no member may serve more than
two consecut ive four-year terms. The Boa rd may, by o rde r, extend
this length of service or waive this limit fo r individu als or t he
Advisory Board as a whole. A member's po sition shall become
vaca nt upon his or her death, resignation, or removal by t he
Advisory Board. In the case of such a vacancy, the Board sha ll
appoint a successor to fill the unexpired t erm.
Section 8 .
El igi bility
(B ) Members of the Advisory Board shall not be compensated for
their servic e , but may be reimbursed for actual and necessary
expenses incurred in the performance of their duties.
(a ) No funds a uthorized pursuant t o Section 5 may be disbursed to any
re cip ient unless the recipient agrees:
(1 ) To maintain and operate in perpetuity the property acquired ,
developed , improved, rehabilitated or restored with the fun d s. With the
20
B-108
approval of the granting agency, the recipient or its successors in interest
in the property may transfer the responsibi l ity to maintain and operate the
property in accordance with th is Section .
(2 ) (A) To use the property only for the purposes of th i s resolution and to
make no other use, sale , or disposition of the property, except as
described in paragraph (B).
(B) If the use of the property acquired through grants pursuant to
this resolution is changed to one other than a use permitted under
the category from which t he f unds were provided , or the property is
sold or otherwise disposed of, an amount equal to the (1) amount of
the grant, (2) the fair market value of the real property, or (3) the
proceeds from the portion of such property acquired , developed ,
improved, rehabilitated o r resto red with the grant, whichever is
greater, shall be used by the recipient for a purpose authorized in
that category or shall be reimbursed to the Parks Fund and shall be
ava ilable for a use authorized in that category .
If the property sold or otherwise disposed of is less than the entire
interest in the property originally acquired, developed, im proved ,
rehabilitated or restored w ith the grant, an amount equal to the
proceeds o r the fair market value of the property interest sold or
otherwise disposed of, wh ichever is greater, shall be used by the
grantee for a purpose authorized in that category or shall be
reimbursed to the Parks Fund and be available for a use authorized
in that category. Nothing in this Section shall limit a Public Agency
from transferring property acquired pursuant to this order to the
National Park Service or the State Park System, with or without
consideration.
(3) Any beach, park or other public facil ity acquired , developed,
rehabilitated or restored with funds from this act shall be open and
accessible to the public without discrimination as to race , color, sex,
sexual orientation , age, religious belief, national origin, marital status ,
physical or medical handicap, medical condition or place of residence , to
the extent consistent with the provisions of subdivision (b) of Section 9 .
(4) In order to maintain the exclusion from gross income forfederal
income tax purposes of the interest on any bonds, notes or other
evid ences of indebtedness issued for purposes of this reso lution, each
recipient of funds pursuant to t his resolution covenants to comply with
each applicable requirement of Section 103 and Sections 141 th rough 150
of the Internal Revenue Code of 1986 , as amended . Each recipient of
f unds disbursed pursuant to this resolution shall agree in writing to the
conditions specified in t his paragraph .
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(5) An entity receiving funds pursuant to this resolution shall agree to
audits of expenditures on a regular basis, as directed by the District.
(6) To the extent practicable, a project that receives funds from this
measure will include signage informing the public that the project received
funds from the Los Angeles County Regional Park and Open Space
District.
Section 9.
Property
(a) All real property acquired pursuant to this resolution shall be acquired in
compliance with Chapter 16 (commencing with Section 7260) of Division 7 of
Title 1 of the California Government Code. Public Agencies and Nonprofit
Organizations receiving funds pursuant to this resolution shall certify compliance
to the Department of Parks and Recreation. Funds disbursed to a Public Agency
in accordance with this resolution may be expended by that agency pursuant to
an agreement, or by an entity, authorized or established pursuant to Article 1
(commencing with Section 6500) of Chapter 5 of Di vision 7 of Title 1 of the
Government Code.
(b) Reasonable public access to lands acquired in fee with funds made
available pursuant to this resolution shall be provided except where that access
may interfere with resource protection. For purposes of this resolution,
reasonable public access shall include parking and public restrooms.
(c) Prior to recommending the acquisition of lands that are located on or near
tidelands, submerged lands, swamp or overflowed lands, or other wetlands,
whether or not those lands have been granted in trust to a local public agency,
any agency receiving funds pursuant to this resolution shall submit to the State
Lands Commission any proposal for the acquisition of those lands pursuant to
this measure. The State Lands Commission may, at its discretion, within ninety
(90) days of such a submission , review the proposed acquisition, make a
determination as to the State's existing or potential interest in the lands, and
report its findings to the entity making the submittal and to the Department of
Parks and Recreation.
(d) No wetlands or riparian habitat acquired pursuant to this resolution shall
be used as a dredge spoil area or shall be subject to revetment which damages
the quality of the habitat for which the property was acquired.
(e) No provision of this resolution shall be construed as authorizing the
condemnation of publicly-owned lands.
22
B-110
(f) Funds that are granted pursuant to this resolution for the purposes of
development, improvement, rehabilitation or restoration shall be expended for
these purposes only on lands owned by the applicant Public Agency or
Nonprofit Organization or subject to a lease or other interest held by such Public
Agency or Nonprofit Organization. If such lands are not owned by the applica nt
or subject to such other interest held by the appl icant, the applicant shall first
demonstrate to the satisfaction of the administering agency that the project will
provide public benefits commensurate with the type and duration of the interest
in land held by the appl icant.
(g) The use of property acquired using funds pursuant to this resolution sha ll be
consist with purposes identified in this resolution and shall be set forth in the
grant contract executed by the District. Unless otherwise approved by the Board,
in no circumstances may oil , gas, o r other mineral extraction occur on or under
any property acquired with funds pursuant to this resolu t ion.
(h) The District shall ensure the following:
(1) To the maximum extent possible an irrevocable deed restriction setting
forth the requirements of this resolution sha ll be recorded on all properties
for which funds are awarded pursuant to this resolution . This deed
restriction shall provide that the County may enforce the requi rements of
this resolution, and the contract entered into with the recipient of grant
funds, at any time without restriction of any statute of limitations, and t hat
the County shall be awarded its reasonable attorney fees and costs for
such enforcement.
(2) A grant applicant must maintain and operate in perpetuity the property
that was acquired, developed, improved , rehabi litated or restored with the
funds from this resolution , a nd the purpose and /or use of the property for
such acquisition , development, improvement, rehabilitation , or
restoration . The recipient must also enter into a contract with t he Co unty
whereby the recipient shall agree to comply with all terms of this resolution
and any other terms deemed necessary by the District for the effective
administration and implementation of this resolution. Said contract shall
have no termination date and its provisions shall last in perpetuity. With
the prior approval of the District, the recipient or its successors in interest
in the property may transfer the responsibility to maintain and operate the
property in accordance with this resolution.
(3) That any beach , park, or other public facility acquired, developed,
rehabilitated , or restored with funds derived under this resolution shall be
open and accessible to the publ i c without discrimination as to race, color,
sex, sexua l orientation, age, religious belief, national or igin, marital status,
physical or medical handicap , medical condition , or place of
residence. The recipient shall not discriminate against, or grant
23
B-111
preferential treatment to , any person or organization seeking to use such
facility based upon the place of residence of such person or the members
of such organizat ion.
(4) That the conditions specified in paragraphs (1 ), (2), and (3) of this
Section shall not prevent the transfer of property acquired , developed ,
improved , rehabilitated or restored with funds authorized pursuant to
Section 5 of this resolution from the recipient to another Public Agency or
to a Nonprofit Organizat ion authorized to acquire , develop, improve,
restore and /or operate real property for park, wildlife , recreation ,
community, open space or gang prevention and intervention purposes, or
to the California Department of Parks and Recreation , National Park
Service, o r the US Forest Service, provided that approval by the District is
obtained prior to the change and any such successor to the recipient
assumes the obl igations imposed by this reso lution.
(5) Revenue generated on projects funded by this measure shall be
utilized for the purposes of the measure.
Section 10.
Financing
(a ) It is the intention of the Board to authorize the District to issue Bonds
payable from and secured by the Special Taxes to fund all or a portion of the
costs of the projects authorized by th is resolution pursuant to Article 3 of
Division 5 of the Public Resources Code. In addition, the District may also issue
Bonds as may be authorized by applicable law in the future. Such Bonds may
be issued in one or more series at such times, in such principal amounts , with
such terms and subject to sale , all as the Board may determine in its sole
di scretion.
(b) All funds generated by the Special Tax shall be deposited into the
Regional Parks and Open Space District Park Fund (Parks Fund ). The Auditor
Controller of the County, on behalf of the District, may create any other funds,
accounts or subaccounts necessary or desirable, including for the proceeds of
Bonds issued by the District.
(c) All revenue generated by the District, including the proceeds from the
i ssuance of any Bonds , shall be deposited in the Parks Fund and shall be
allocated among all affected Public Agencies within the District as defined in
Section 5506 .9 of the California Public Resources Code, for expenditure
consistent with the purposes of Division 5, Chapter 3 , Article 3 of the Public
Resources Code and of this resolution. The District shall reimburse the County
from the Parks Fund for all costs of administration of the District, and the costs
of issuance of bonds, notes, or other evidences of indebtedness.
24
B-112
(d ) Pursuant to subdivision (e) of Section 5506.9 of the Public Resources
Code , no proceeds from any Bonds issued by the District shall be used for any
operations , maintenance or servicing purposes , except that such proceeds may
be used to pay all costs incidental to the preparation and issuance of the bonds.
Section 11.
The Special Tax levied pursuant to this resolution shall be levied beginning wit h
the fiscal year in which the tax is first levied by the District and collected by the
County.
Section 12.
(a ) In case any provision of this resolution shall be inva lid , illegal or
unenforceable, the valid ity, legality and enforceability of the remaining
provisions shall not in any way be affected or impai red thereby.
Section 13.
(a) This resolution shall take effect immediately, and upon declaration by the
Board that the Special Tax herein has been approved by the voters, all officers
and employees of the County and the District shall take all actions necessary and
des irable to carry out the purposes of this resolution. The officers and employees
of the County and the ex officio officers and employees of the District, are and
each of them acting alone is, hereby authorized and directed to take any and all
actions which are necessary or desirable to carry out the purposes of this
resolution.
25
B-113
The foregoing resolution was on the day of July 5, 2016, adopted by the Board of
Supervisors of the County of Los Angeles, also acting as the governing body of
the L6s Angeles County Regional Park and Open Space District.
APPROVED AS TO FORM :
MARY C. WICKHAM
County Counsel
Executive Officer-Clerk of the Boa rd of Supervisors
of the County of Los Angeles
26
Displacement Memo
AppendixB
B-114
1 | P a g e
DISPLACEMENT AVOIDANCE
Goals and Objectives
January 26, 2021
In addition to supporting overall health and wellness, providing community cohesion, and
environmental benefits, parks contribute economic benefits to communities they serve. Park
improvements can positively impact real property values and municipal revenues.
Unfortunately, this means that communities with parks have increased neighborhood appeal.
This may attract affluent residents and lead to increased property values. The problem arises
because this can gradually price out low-income residents and businesses from these
neighborhoods. The process of economic forces pricing lower income populations out of their
homes and neighborhoods is called displacement; the resulting changes of neighborhood
affluence from lower to higher income is referred to as gentrification.[1][2][3]
Although the Los Angeles County Regional Parks and Open Space District (RPOSD) is not able to
directly fund housing and other displacement prevention projects, the implementation of
Measure A should encourage strategies intended to directly address and lessen the likelihood of
displacement and gentrification as a result of park enhancement projects. The following Goals
and Objectives are intended to lessen the likelihood of displacement and gentrification that
result from park enhancement projects:
1. Ensure that parks and recreation facilities funded by Measure A serve all residents of Los
Angeles County, particularly low-income people and ethnic minorities who live in
communities with ‘High-Need’ or ‘Very-High-Need’ Study Areas.
a) Set aside a portion of Measure A funds for park ‘High-Need‘ or ‘Very-High-Need’
communities;
b) In scoring competitive grant applications, award points to projects that serve park
‘High-Need’ or ‘Very-High-Need communities;
c) Within the Natural Lands, Local Beaches, Water Conservation and Protection
Competitive Grants; Regional Recreation, Multi-use Trails, and Accessibility
Competitive Grants; and the Acquisition-only Competitive Grants, at least 30% of
funds should be expended on projects located in park ‘High-Need’ or ‘Very- High-
Need’ communities;
d) Allow non-profit affordable housing developers working in collaboration with local
park agencies and/or non-profit park developers to receive Measure A funds for
B-115
LOS ANGELES COUNTY
REGIONAL PARK AND
OPEN SPACE DISTRICT
1000 S. Fremont Avenue
Unit #40 Building A-9 East
Ground Floor
Alhambra, CA 91803
(626) 588-5060
RPOSD.LACounty.gov
info@RPOSD.LACounty.gov
RPOSD Displacement Avoidance
Goals and Objectives
January 26, 2021
2 | P a g e
the development of publicly-accessible park space that is located adjacent to or
within one-half mile of the affordable housing development;
e) Collaborate with other public agencies to expand Measure A’s Technical Assistance
Program to include information about accessing and leveraging additional public
funding to support open space projects (e.g., Measures H, W, & M; State Cap and
Trade programs). Additionally, refer potential grantees to technical assistance offered
by other agencies and organizations that could assist with these types of projects.
2. Avoid direct impacts on land values and existing housing that might occur through
parkland acquisition and park development in low income areas.
a) Minimize advanced public disclosure of proposed use of Measure A funds to acquire
specific parcels, so as to avoid speculative increases in land value;
b) Avoid funding acquisition projects when purchase prices are based on speculative or
inflated land values;
c) In scoring competitive grant applications, give points to value capture, or other
displacement prevention policies;
d) Require conformance to applicable relocation law regarding the loss of any housing
units demolished in the course of park construction or enhancement.
3. Require culturally competent, linguistically appropriate, inclusive and meaningful public
outreach and engagement aimed at existing populations for all Measure A projects.
a) Adopt a community engagement policy for Measure A funded projects which requires
meaningful engagement, language access, and cultural inclusion;
b) In competitive grant scoring, give points to projects that include community outreach
that goes beyond the basic requirements referenced in Policy 1, including strategies to
employ small, local businesses and workers; and integrate workforce development
through partnerships with organizations such as a conservation corps or similar youth
employment organizations;
c) Engage Los Angeles County park-users through innovative online platforms that allow
individuals to connect to their local park agencies to assist in reporting ongoing local park
conditions and needs;
4. Collect, analyze, and report park investment data to monitor for displacement
and gentrification.
a) As a part of the on-going analysis of Measure A implementation, produce GIS map layers
that show the location and size of Measure A investments;
b) Partner with research institutions, universities, non-profit organizations, and other public
agencies seeking to address displacement and gentrification, by facilitating conversations
and sharing data to support the development of equity and displacement avoidance tools
and reports;
B-116
RPOSD Displacement Avoidance
Goals and Objectives
January 26, 2021
3 | P a g e
c) Periodically evaluate how the policies in this Displacement Avoidance Strategy are being
met and make adjustments as needed to lessen the likelihood of displacement and
gentrification as a result of park enhancement projects;
5. Support countywide open space and housing coordination and comprehensive
anti- displacement policy development.
a) Support the development of a countywide anti-displacement taskforce that includes
representatives from County agencies and expert stakeholders including representatives
from the nonprofit sector, housing, parks, transportation, and planning;
b) Support the taskforce’s work on the identification of best practices, reduction of
barriers, and opportunities for collaboration that contribute to the development of
joint housing and parks projects using local and state funding sources;
c) Support the taskforce’s development of an incentive-based system to encourage local
governments to adopt broader tenant protection, anti-displacement, and value
capture policies;
d) Support the taskforce’s development of long-term, multi-sector partnerships that
leverage private and public funds to sustain community revitalization, neighborhood
stabilization, and equitable development;
e) Support the taskforce’s development of tools such as anti-displacement plan templates
and other resources that can be used by communities experiencing displacement and
gentrification;
f) Support the taskforce in partnering with organizations and/or academic institutions to
document existing gentrification and displacement trends in Los Angeles County using
indicators such as year-over-year changes in property values, ethnicity, income, and the
rate of property sales;
[1] American Planning Association: City Parks Forum: How Cities Use Parks for Economic
Development [2] The Trust for Public Land: Measuring the Economic Value of a City Park
System [3] Active Living Research: The Economic Benefits of Open Space, Recreation Facilities
and Walkable Community Design
B-117
Language Access Requirements for
Community Outreach and Engagement
AppendixC
B-118
Tier Definition Requirement
Tier
1
15% or more of the
population is linguistically
isolated for any given
language
Workshops and any in-person meetings must provide
consecutive or simultaneous interpretation services. In
addition, all written materials must be translated, including
outreach materials, signage, agendas, and all other printed
meeting materials.
Tier
2
5–14.9% of the population is
linguistically isolated for any
given language
Key written materials must be translated, including all
printed meeting materials and at least one form of outreach.
Workshops and any in-person meetings must provide
consecutive or simultaneous interpretation services only if a
specific request is received.
Tier
3
1–4.9% of the population is
linguistically isolated for any
given language
It is recommended (but not required) that outreach materials
and printed meeting materials be translated.
Language Access Requirements
When conducting community outreach and engagements, cultural and language
sensitivities must be considered to encourage participation from groups
that typically face barriers and are less likely to participate in public process
collaborations.
To ensure truly inclusive practices, all outreach and engagement conducted for
Measure A-funded projects must adhere to the language access requirements
described in the table below.
The table below identifies the required levels of translation and interpretation
services required based on the percentage of linguistically isolated populations
speaking a given language within a given Study Area.
Refer to the table on the following pages to determine which
languages are spoken by linguistically isolated populations in
your Study Area(s), and which requirements apply.
Linguistically isolated populations are those that speak English "less than very well," as reported in the U.S. Census 2015
American Community Survey (ACS) Table B16001 “Language Spoken at Home by Ability to Speak English for the Population
5 Years and Over.”
B-119
Measure A Language Access Requirements:
Isolated Languages by Study Area and Tier
ID Study Area Name TIER 1:
Language(s) with
Isolation of
15% or greater
TIER 2:
Language(s) with
Isolation of
5 to 14.99%
TIER 3:
Langage(s) with
Isolation of
1 ‐ 4.99%
81 City of Agoura Hills Spanish
82 City of Alhambra Chinese Spanish Vietnamese
166 City of Arcadia Chinese Spanish; Korean
40 City of Artesia Spanish
Portuguese; Gujarati;
Hindi; Indic; Chinese;
Korean; Tagalog
53 City of Avalon / Unincorporated Channel Islands North Spanish
175 City of Azusa Spanish
54 City of Baldwin Park Spanish Chinese Vietnamese; Tagalog
71 City of Bell Spanish
114 City of Bell Gardens Spanish
100 City of Bellflower Spanish Tagalog
167 City of Beverly Hills Persian Spanish; Korean;
Hebrew
7 City of Bradbury / Unincorporated Bradbury Chinese Spanish
176 City of Burbank Spanish; Armenian
101 City of Calabasas Persian
161 City of Carson Spanish; Tagalog
184 City of Cerritos / Unincorporated Cerritos Chinese; Korean Spanish; Tagalog
171 City of Claremont / Unincorporated Claremont Spanish; Chinese
55 City of Commerce Spanish
142 City of Compton Spanish
93 City of Covina Spanish Chinese; Tagalog
56 City of Cudahy Spanish
172 City of Culver City Spanish
157 City of Diamond Bar Chinese; Korean Spanish; Tagalog
162 City of Downey Spanish
143 City of Duarte Spanish Chinese; Tagalog
115 City of El Monte Spanish Chinese; Vietnamese
158 City of El Segundo Spanish
102 City of Gardena Spanish Japanese; Korean;
Vietnamese
Contact: 626.588.5060 | osdinfo@rposd.lacounty.gov | Website: RPOSD.lacounty.gov B-120
Measure A Language Access Requirements:
Isolated Languages by Study Area and Tier
ID Study Area Name TIER 1:
Language(s) with
Isolation of
15% or greater
TIER 2:
Language(s) with
Isolation of
5 to 14.99%
TIER 3:
Langage(s) with
Isolation of
1 ‐ 4.99%
180 City of Glendale ‐ Northside Armenian Spanish; Korean
168 City of Glendale ‐ Southside Armenian Spanish Russian; Korean;
Tagalog
144 City of Glendora / Unincorporated Glendora Spanish
41 City of Hawaiian Gardens Spanish
145 City of Hawthorne Spanish
128 City of Hermosa Beach
1 City of Hidden Hills Chinese
72 City of Huntington Park Spanish
25 City of Industry Spanish Chinese Korean; Vietnamese;
Tagalog
116 City of Inglewood Spanish
57 City of Irwindale Spanish
117 City of LA Arleta ‐ Pacoima Spanish
83 City of LA Baldwin Hills ‐ Leimert ‐ Hyde Park Spanish
26 City of LA Bel Air ‐ Beverly Crest/ Unincorporated Hollywood
Hills Spanish; Persian
135 City of LA Boyle Heights Spanish
129 City of LA Brentwood ‐ Pacific Palisades Persian
66 City of La Canada Flintridge Korean Armenian; Chinese
58 City of LA Canoga Park ‐ Winnetka Spanish Persian; Vietnamese;
Tagalog
118 City of LA Central City Spanish; Korean Chinese; Japanese
59 City of LA Central City North Chinese Spanish Korean; Cambodian;
Vietnamese
152 City of LA Chatsworth‐Porter Rnch / Unin. Chatsworth/ Unin.
Northridge/ Unin. Canoga Pk/ Unin. Porter Rnch Oat Mountain Spanish Persian; Korean;
Vietnamese
136 City of LA Encino ‐ Tarzana Persian Spanish; Russian;
Hebrew
164 City of LA Exposition Park ‐ University Park ‐ Vermont Square Spanish Chinese; Korean
73 City of LA Granada Hills ‐ Knollwood Spanish Armenian; Korean;
Tagalog
42 City of La Habra Heights Spanish; Chinese
43 City of LA Harbor Gateway Spanish Japanese; Korean;
Vietnamese; Tagalog
103 City of LA Hollywood ‐ North Spanish Russian; Armenian
104 City of LA Hollywood ‐ South Spanish Russian; Armenian;
Tagalog
137 City of La Mirada Spanish Korean; Tagalog
Contact: 626.588.5060 | osdinfo@rposd.lacounty.gov | Website: RPOSD.lacounty.gov B-121
Measure A Language Access Requirements:
Isolated Languages by Study Area and Tier
ID Study Area Name TIER 1:
Language(s) with
Isolation of
15% or greater
TIER 2:
Language(s) with
Isolation of
5 to 14.99%
TIER 3:
Langage(s) with
Isolation of
1 ‐ 4.99%
130 City of LA Mission Hills ‐ Panorama City ‐ North Hills Spanish Armenian; Tagalog
94 City of LA North Hollywood ‐ Valley Village Spanish Russian; Armenian
183 City of LA Northeast Los Angeles ‐ North Spanish Chinese; Tagalog
177 City of LA Northeast Los Angeles ‐ South Spanish Chinese
60 City of LA Northridge Spanish Chinese; Korean
105 City of LA Palms ‐ Mar Vista ‐ Del Rey Spanish Chinese
27 City of La Puente Spanish Chinese; Tagalog
95 City of LA Reseda ‐ West Van Nuys Spanish Armenian; Persian;
Vietnamese; Tagalog
185 City of LA San Pedro / City of LA Port of Los Angeles /
Unincorporated La Rambla Spanish
84 City of LA Sherman Oaks ‐ Studio City ‐ Toluca Lake ‐ Cahuenga
Pass / Unin. Universal City Spanish; Russian
138 City of LA Silver Lake ‐ Echo Park ‐ Elysian Valley Spanish Chinese; Tagalog
119 City of LA South Los Angeles Spanish
163 City of LA Southeast Los Angeles Spanish
169 City of LA Southeast Los Angeles ‐ North Spanish
120 City of LA Sun Valley ‐ La Tuna Canyon Spanish Armenian; Tagalog
139 City of LA Sunland ‐ Tujunga ‐ Lake View Terrace ‐ Shadow Hills Spanish; Armenian Korean
96 City of LA Sylmar Spanish
61 City of LA Valley Glen ‐ North Sherman Oaks Spanish Russian; Armenian
44 City of LA Van Nuys ‐ North Sherman Oaks Spanish Armenian
106 City of LA Venice Spanish
159 City of La Verne / Unincorporated La Verne/ Unincorporated
Claremont Spanish; Chinese
107 City of LA West Adams Spanish Korean
146 City of LA West Hills ‐ Woodland Hills / Unin.Canoga Park ‐ West
Hills Spanish; Persian
85 City of LA West Los Angeles Spanish; Persian;
Chinese
67 City of LA Westchester ‐ Playa del Rey / City of LA Los Angeles
International Airport Spanish
147 City of LA Westlake Spanish Korean Tagalog
45 City of LA Westwood / Unincorporated Sawtelle VA Center Persian; Chinese;
Korean
121 City of LA Wilmington ‐ Harbor City / City of LA Port of Los
Angeles Spanish Korean
68 City of LA Wilshire ‐ Koreatown Spanish; Korean Tagalog
Contact: 626.588.5060 | osdinfo@rposd.lacounty.gov | Website: RPOSD.lacounty.gov B-122
Measure A Language Access Requirements:
Isolated Languages by Study Area and Tier
ID Study Area Name TIER 1:
Language(s) with
Isolation of
15% or greater
TIER 2:
Language(s) with
Isolation of
5 to 14.99%
TIER 3:
Langage(s) with
Isolation of
1 ‐ 4.99%
108 City of LA Wilshire ‐ West Spanish Persian; Korean
153 City of Lakewood / Unincorporated Lakewood Spanish Chinese; Korean;
Tagalog
69 City of Lancaster ‐ Eastside Spanish
122 City of Lancaster ‐ Westside Spanish
74 City of Lawndale Spanish Vietnamese
62 City of Lomita Spanish Japanese; Korean;
Tagalog
97 City of Long Beach Central Spanish Tagalog
165 City of Long Beach East / Unincorporated Long Beach Spanish
123 City of Long Beach North Spanish Cambodian
188 City of Long Beach South Spanish Cambodian
154 City of Long Beach West Spanish Cambodian; Tagalog
109 City of Lynwood/ Unincorporated Lynwood Spanish
75 City of Malibu
178 City of Manhattan Beach
76 City of Maywood Spanish
77 City of Monrovia Spanish Chinese
131 City of Montebello Spanish Armenian; Chinese
148 City of Monterey Park Chinese Spanish Japanese; Vietnamese
149 City of Norwalk Spanish Chinese; Korean;
Tagalog
124 City of Palmdale ‐ Eastside / Unincorporated South Antelope
Valley Spanish
125 City of Palmdale ‐ Westside Spanish
46 City of Palos Verdes Estates Spanish; Chinese;
Japanese
140 City of Paramount Spanish
132 City of Pasadena ‐ Eastside / Unincorporated Kinneloa Mesa Spanish Armenian; Chinese
173 City of Pasadena ‐ Westside Spanish Chinese
110 City of Pico Rivera Spanish
155 City of Pomona ‐ Northside Spanish
150 City of Pomona ‐ Southside Spanish Chinese; Vietnamese
170 City of Rancho Palos Verdes Spanish; Chinese;
Japanese; Korean
Contact: 626.588.5060 | osdinfo@rposd.lacounty.gov | Website: RPOSD.lacounty.gov B-123
Measure A Language Access Requirements:
Isolated Languages by Study Area and Tier
ID Study Area Name TIER 1:
Language(s) with
Isolation of
15% or greater
TIER 2:
Language(s) with
Isolation of
5 to 14.99%
TIER 3:
Langage(s) with
Isolation of
1 ‐ 4.99%
186 City of Redondo Beach Spanish
2 City of Rolling Hills Spanish; Chinese;
Japanese; Korean
86 City of Rolling Hills Estates / Unincorporated Westfield Spanish; Chinese;
Japanese; Korean
98 City of Rosemead Chinese Spanish; Vietnamese
156 City of San Dimas / Unincorporated San Dimas Spanish; Chinese
87 City of San Fernando Spanish
111 City of San Gabriel Chinese Spanish Vietnamese
8 City of San Marino Chinese Spanish
126 City of Santa Fe Springs Spanish Korean
182 City of Santa Monica Spanish; Chinese
112 City of Sierra Madre Spanish; Chinese
141 City of Signal Hill Spanish Cambodian; Tagalog
78 City of South El Monte/ Unincorporated El Monte/
Unincorporated Whittier Narrows Spanish Chinese; Vietnamese
88 City of South Gate Spanish
89 City of South Pasadena Spanish; Chinese;
Japanese; Korean
28 City of Temple City Chinese Spanish; Vietnamese
174 City of Torrance ‐ North Spanish; Chinese;
Japanese; Korean;
181 City of Torrance ‐ South Spanish; Chinese;
Japanese; Korean
3 City of Vernon / Unincorporated Vernon Spanish Chinese
133 City of Walnut Chinese Spanish; Korean;
Vietnamese; Tagalog
160 City of West Covina Spanish; Chinese Vietnamese; Tagalog
90 City of West Hollywood Russian Spanish
79 City of Westlake Village
187 City of Whittier Spanish
179 Santa Clarita ‐ North Spanish
151 Santa Clarita ‐ South Spanish
9 Unincorporated Acton/ Unincorporated South Antelope Valley Spanish
10 Unincorporated Agua Dulce‐Angeles National Forest‐ Canyon
Country Spanish
47 Unincorporated Altadena Spanish Armenian
Contact: 626.588.5060 | osdinfo@rposd.lacounty.gov | Website: RPOSD.lacounty.gov B-124
Measure A Language Access Requirements:
Isolated Languages by Study Area and Tier
ID Study Area Name TIER 1:
Language(s) with
Isolation of
15% or greater
TIER 2:
Language(s) with
Isolation of
5 to 14.99%
TIER 3:
Langage(s) with
Isolation of
1 ‐ 4.99%
29 Unincorporated Angeles National Forest Spanish
127 Unincorporated Azusa Spanish Chinese; Tagalog
50 Unincorporated Bassett‐West Puente Valley Spanish Chinese; Tagalog
91 Unincorporated Castaic Spanish
11 Unincorporated Charter Oak Islands Spanish Chinese
12 Unincorporated Compton Spanish
5 Unincorporated Covina Islands Spanish Chinese
4 Unincorporated Covina‐San Dimas Chinese Spanish; Gujarati
13 Unincorporated Del Aire Spanish Arabic
70 Unincorporated East Los Angeles ‐ Northwest Spanish
30 Unincorporated East Los Angeles ‐ Southeast Spanish
31 Unincorporated East Rancho Dominguez Spanish
32 Unincorporated East San Gabriel/ Unincorporated Arcadia Chinese Spanish Vietnamese
80 Unincorporated Florence‐Firestone Spanish
99 Unincorporated Hacienda Heights‐Whittier Spanish; Chinese Korean
34 Unincorporated Hawthorne/ Unincorporated Alondra Park Spanish; Vietnamese Chinese; Tagalog
14 Unincorporated La Crescenta ‐ Montrose Korean Spanish; Armenian
48 Unincorporated Ladera Heights / View Park ‐ Windsor Hills Spanish
35 Unincorporated Lake Los Angeles/ Unin. Pearblossom/ Unin.
Liano/ Unin. Valyermo Spanish
15 Unincorporated Lennox Spanish
6 Unincorporated Leona Valley/ Unin.Lake Hughes
36 Unincorporated Littlerock Spanish
16 Unincorporated Malibu Spanish
63 Unincorporated Marina del Rey Chinese; Arabic
33 Unincorporated Monrovia Spanish; Chinese
17 Unincorporated Northeast Antelope Valley Spanish
18 Unincorporated Northwest Antelope Valley Spanish
51 Unincorporated Pellissier Village‐Avocado Heights Spanish Chinese; Vietnamese
19 Unincorporated Quartz Hill‐Lancaster Spanish
Contact: 626.588.5060 | osdinfo@rposd.lacounty.gov | Website: RPOSD.lacounty.gov B-125
Measure A Language Access Requirements:
Isolated Languages by Study Area and Tier
ID Study Area Name TIER 1:
Language(s) with
Isolation of
15% or greater
TIER 2:
Language(s) with
Isolation of
5 to 14.99%
TIER 3:
Langage(s) with
Isolation of
1 ‐ 4.99%
92 Unincorporated Rowland Heights Chinese Spanish Korean; Tagalog
20 Unincorporated San Jose Hills Spanish Chinese
37 Unincorporated San Pasqual/ Unincorporated East Pasadena Spanish; Chinese Tagalog
38 Unincorporated Santa Monica Mountains/ Unincorporated
Triunfo Canyon Spanish; Korean
134 Unincorporated South Whittier/ Unincorporated East La Mirada Spanish
49 Unincorporated Stevenson/Newhall Ranch Spanish; Korean
52 Unincorporated Sunrise Village‐South San Gabriel‐ Whittier
Narrows Chinese Spanish; Vietnamese Korean; Tagalog
64 Unincorporated Topanga Canyon / Topanga Spanish; Chinese
39 Unincorporated Valinda Spanish Chinese; Vietnamese;
Tagalog
21 Unincorporated Walnut Park Spanish
22 Unincorporated West Athens‐Westmont Spanish
23 Unincorporated West Carson Spanish Japanese; Korean;
Tagalog
24 Unincorporated West Rancho Dominguez Spanish
65 Unincorporated West Whittier ‐ Los Nietos Spanish
113 Unincorporated Willowbrook Spanish
Contact: 626.588.5060 | osdinfo@rposd.lacounty.gov | Website: RPOSD.lacounty.gov B-126
626.588.5060 | info@RPOSD.lacounty.gov | RPOSD.lacounty.gov
B-127
LOS ANGELES COUNTY \
REGIONAL PARK AND
OPEN SPACE DISTRICT ;
BOARD OF DIRECTORS
Hilda L. Solis
Holly J. Mitchell
Lindsey P. Horvath
Janice Hahn
Kathryn Barger
Director
NORMA E. GARCÍA-GONZÁLEZ CHRISTINA ANGELES, ESQ.MARK GLASSOCK
1000 S. Fremont Avenue, Unit #40, Building A-9 East, Ground Floor, Alhambra, CA 91803
(626) 588-5060 • RPOSD.LACOUNTY.GOV • INFO@RPOSD.LACOUNTY.GOV
March 5, 2026
Mr. Mat Richard
Senior Administrative Analyst
City of Rancho Palos Verdes
Recreation and Parks
30940 Hawthorne Boulevard
Rancho Palos Verdes, California 90275
Dear Mr. Richard,
MEASURE A PLANNING AND DESIGN COMPETITIVE GRANT AWARD –
$500,000.00
Application Number 12292 - Three Sisters - Filiorum Reserves Connector Project
On behalf of the Los Angeles County Regional Park and Open Space District (RPOSD),
congratulations on receiving a Planning and Development – Category 4 Grant in the amount of
$500,000.00. RPOSD is pleased to partner with the City of Rancho Palos Verdes in advancing this
important project and delivering meaningful public benefits to the surrounding communities.
The award must be kept confidential until RPOSD makes its public announcement on March 17,
2026. As you proceed with your project, note the following key requirements and obligations
incorporated into the forthcoming Grantee Agreement:
1. Grant Agreement Execution: Awarded applicants have until July 31, 2026, to execute a
grant agreement with RPOSD following award notification. This date may not be
extended. Failure to execute an agreement within the provided timeframe will result in
RPOSD, in its sole discretion, either reallocating the awarded funds to other eligible
projects or sweeping the funds for future competitive grant funding opportunities.
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LOS ANGELES COUNTY
REGIONAL PARK AND
OPEN SPACE DISTRICT
City of Rancho Palos Verdes
Recreation and Parks
March 5, 2026
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1000 S. Fremont Avenue, Unit #40, Building A-9 East, Ground Floor, Alhambra, CA 91803
(626) 588-5060 • RPOSD.LACOUNTY.GOV • INFO@RPOSD.LACOUNTY.GOV
2. Performance Period: All funded work must be completed within two years from the date
of grant agreement execution with RPOSD, unless otherwise approved by RPOSD.
Failure to meet these obligations and all applicable requirements of the grant agreement may
result in withholding reimbursement or final payment and may affect the grantee’s Good
Standing status with RPOSD.
Failure to meet these obligations and all applicable requirements of the grant agreement may
result in withholding reimbursement or final payment and may affect the grantee’s Good
Standing status with RPOSD.
Your work serves a vital role in delivering green space and recreation opportunities to
communities that need them most. RPOSD looks forward to working with you throughout the
implementation of this project. If you have questions regarding the award or the upcoming grant
agreement process, please do not hesitate to contact our office. Once again, congratulations on
your award!
Sincerely,
Christina Angeles
District Administrator
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~ LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT