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20260519 Late Correspondence through MondayTO: FROM: DATE: SUBJECT: CITY OF RANCHO PALOS VERDES HONORABLE MAYOR & CITY COUNCIL MEMBERS CITY CLERK MAY 18, 2026 ADDITIONS/REVISIONS AND AMENDMENTS TO AGENDA Attached are revisions/additions and/or amendments to the agenda material received through Monday afternoon for the Tuesday, May 19, 2026, City Council meeting: Item No. K 1 Description of Material Attachment M (Amendment No. 2 to the PSA with Yunex, LLC for Traffic Signal Maintenance) and Attachment N (Amendment No. 1 to the PSA with Yunex, LLC for Streetlight Maintenance) Email from Brent Meyer Respectfully submitted, ~~ TereaTakaoka L:ILATE CORRESPONDENCE\202612026 Coversheets\20260519 additions revisions to agenda through Monday .docx Docusign Envelope ID: 30AC1788-A976-86C8-81DA-B6F2C2F0ABF5 AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Amendment No. 2") by and between the CITY OF RANCHO PALOS VERDES, a California municipal corporation ("City") and YUNEX, LLC, a Delaware limited liability company ("Consultant") is effective as of the ___ day of _______ , 2026 ("Effective Date"). RECITALS A. City and Consultant entered into that certain Agreement for Professional Services dated June 20, 2023 ("Agreement") whereby Consultant agreed to perform services related to the maintenance of the City's traffic signal system (the "Services") for an initial Term ending June 30, 2026 and a not-to-exceed Contract Sum of $420,000, with the option to extend the Term by one additional three-year term. B. City and Consultant previously approved Amendment No. 1 to the Agreement, effective May 20, 2025, to increase the Contract Sum by an additional $60,325 in order to cover costs of work already performed and work to be performed in the future for a new total not-to exceed Contract Sum of $480,325. C. City continues to require traffic signal maintenance services and desires to exercise the option to extend the Term of the Agreement by one additional, three-year tenn. D. City and Consultant now desire and agree to: ( 1) extend the Tenn by an additional three (3) years; and (2) increase the Contract Sum by up to an additional $110,000 for each year of the extension for a new total not-to-exceed Contract Sum of $810,325. TERMS 1. Contract Changes. The Agreement is amended as provided herein (new text is identified in bold italics, deleted text in strike through). A. Section 2.1, Contract Sum, is hereby amended as follows: "Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $480,325 (Four Hundred Eighty Thousand Three Hundred Tv,renty Five Dollars) Eight Hundred Ten Thousand, Three Hundred Twenty-Five Dollars ($810,325) (the "Contract Sum"), unless additional compensation is approved pursuant to Section 1.8." -1 - Item K M-1 Docusign Envelope ID: 30AC1788-A976-86C8-81DA-B6F2C2F0ABF5 B. Section 3.4, Term, is hereby amended as follows: Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding June 30, 2-0±€,2029, except as otherwise provided in the Schedule of Performance (Exhibit "D"). The City may, in its discretion, extend the Term by one additional three year term. C. Exhibit "C", Schedule of Compensation, is hereby amended as follows: Exhibit "C" is hereby replaced in its entirety with a revised Exhibit "C", attached hereto and incorporated herein by reference. 2. Continuing Effect of Agreement. Except as amended by this Amendment No. 2, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 2, whenever the tenn "Agreement" appears in the Agreement, it shall mean the Agreement, as previously amended by Amendment No. I and as amended by this Amendment No. 2 to the Agreement. 3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffinn each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation. Consultant represents and warrants to City that, as of the date of this Amendment No. 2, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. City represents and warrants to Consultant that, as of the date of this Amendment No. 2, Consultant is not in default of any material tenn of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. 4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 2. 5. Authority. The persons executing this Amendment No. 2 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said party is bound. -2 -M-2 Docusign Envelope ID: 30AC1788-A976-86C8-81DA-B6F2C2F0ABF5 6. Counterparts. This Amendment No. 2 may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together constitute but one and the same Amendment No. 2. 7. Incorporation of Recitals. The recitals stated above are hereby incorporated by reference and made a part of this Agreement as if fully restated herein. [SIGNATURES ON FOLLOWING PAGE] -3 -M-3 Docusign Enve lope ID: 30AC1788-A976-86C8-81DA-86F2C2F0ABF5 IN WITNESS WHEREOF , the parties hereto have executed this Amendment No. 2 on the date and year first-above written . ATTEST: Teresa Takaoka, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER , LLP William Wynder , City Attorney CITY: CITY OF RANCHO PALOS VERDES , a municipal corporation Paul Seo , Mayor CONSULT ANT: YUNEX, LLC By:[jf:: tui N a;;;9 ~~ 0§'rrJgri Tea! Tit~;,0 J)gi,.t;~~}.or of Service 8 :~i,.,slu, VAf"r,s y L.2 0F6103~EF Ji416 . Name: as a Vargas Tit le: Director of Finance Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: l) Chairman of the Board, President or any Vice President; and 2) Secretary , any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULT ANT'S BUSINESS ENTITY. -1 -M-4 Docusign Envelope ID: 30AC1788-A976-86C8-81DA-B6F2C2F0ABF5 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. STATE OF CALIFORNIA COUNTY OF VENTURA On , 2026 before me, , personally appeared , proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/arc subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity( ies ), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. [ certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and con-ect. W[TNESS my hand and official seal. Signature: OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPAClTY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT □ [NDIVlDUAL □ CORPORATE OFF[CER TlTLE(S) TITLE OR TYPE OF DOCUMENT □ PARTNER(S) □ LIMITED □ GENERAL □ ATTORNEY-IN-FACT □ TRUSTEE(S) NUMBER OF PAGES □ GUARDIAN/CONSERVATOR □ OTHER SIGNER IS REPRESENTING: DA TE OF DOCUMENT (NAME OF PERSON(S) OR ENTITY(IES)) SIGNER(S) OTHER THAN NAMED ABOVE 01203.0006 2108797.1 M-5 Docusign Envelope ID: 30AC1788-A976-86C8-81 DA-B6F2C2F0ABF5 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. STA TE OF CALIFORNIA COUNTY OF VENTURA On , 2026 before me, , personally appeared , proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this fotm. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT □ INDIVIDUAL □ CORPORATE OFFICER TITLE(S) TITLEORTYPEOFDOCUMENT □ PARTNER(S) □ LIMITED □ GENERAL □ ATTORNEY-IN-FACT □ TRUSTEE(S) NUMBER OF PAGES □ GUARDIAN/CONS ERV ATOR □ OTHER SIGNER IS REPRESENTING: DA TE OF DOCUMENT (NAME OF PERSON(S) OR ENTITY(IES)) SIGNER(S) OTHER THAN NAMED ABOVE 01203.0006 2108797.1 M-6 Docusign Envelope ID: 30AC1788-A976-86C8-81 DA-B6F2C2F0ABF5 EXHIBIT "C" SCHEDULE OF COMPENSATION ~SAMENDEDBYAMENDMENTNQ~ I. The following budgets shall apply for each task for the period commencing June 20, 2023 through June 30, 2026: Tasks Annual Amount Total for 3 Year Term Monthly Routine Maintenance $22,908 $68,724 Extraordinary Maintenance and Emergency $67,092 $201,276 Response Illuminated Street Name Signs (ISNS) $150,000 $150,00 Additional Traffic Cabinet 60,325 $480,325 For the period commencing July 1, 2026 and ending June 30, 2029, the cost of Monthly Routine Maintenance and Emergency Response services shall not exceed the following amounts: Fiscal Year Not-To-Exceed Amount Fiscal Year 2026-2027 $110,000 Fiscal Year 2027-2028 $110,000 Fiscal year 2028-2029 $110,000 Total $330,000 Monthly Routine Maintenance: Consultant shall perform all inspection, testing, checking, verification, examination, confirmation; cleaning; associated set-up and traffic control; associated con-ections; and associated record keeping and reporting at the lump sum price in the budget table. Extraordinary Maintenance and Emergency Response: Consultant shall provide the City with a proposal for the cost of extraordinary maintenance and any repairs identified during routine monthly maintenance. The proposal shall include all labor, equipment, and materials costs using the rate tables. Consultant shall not proceed with work until approved by the City, except in the case of an emergency in which case the Consultant shall immediately proceed with all necessary repairs and record all labor, equipment, and materials used; and provide a report of such to the City. Illuminated Street Names Signs: Consultant shall provide the City with a proposal for the cost of installed illuminated street name signs. The proposal shall include all labor, equipment, and materials costs using the rate tables. Consultant shall not proceed with work until approved by the City, except in the case of an emergency in which case the Consultant shall immediately proceed with all necessary repairs and record all labor, equipment, and materials used; and provide a report of such to the City. 01203.0006 2108797.1 M-7 Docusign Envelope ID: 30AC1788-A976-86C8-81DA-B6F2C2F0ABF5 0 I 203.0006 2108797.1 M-8 Docusig n Enve lope ID: 30AC1788-A976 -86C8-81 DA-B6F2C2F0ABF5 Rates for the period commencing June 20, 2023 through June 30, 2026: Rout i ne Pr event ath,e Ma in tena n ce Jtem o esmin,ti.on 0 1!13n1itv umi t ~rice M om.t!lill!i' An m111aU Ro uti ne Ma i nte nance -Tr.iffic Sigrv.11·:;• H $90.00 $.1,530 .00 $1 8 ,36 0 .00 Ro uti ne M ai nt en ance -J:l.i shing se.~o:>ns 5 $42 .0 0 S2 0 .00 S.:;tS.:?.OJ}O Ro uti ne Mai ntenance -S-a f ety Lig tilt i ng z $42 .0 0 $34 .00 S 1.COS-00 Ro ut i ne M.ti nt enance -LED Pedest rian cro:;s;img 1 $85 .00 $85 .00 s 1.0 2.0_00 To t a l Es t im atect 'Pr-ojed Cos t for Routi11e M aintena,n or-e: $22.908 _00 l abor !R ate s l tE!m D escl1ic,ticm Unit Re4 1!1lar Ti me "~ overn m e .. ~ ~re mi l!lm Time •• Traffi c s ig ni l Techn ic ia n H ourly $.135.M S17 0J JO szoo_oo J:o reman • our,I}• $.1.:15 .00 S1 SOJ JO $2115..00 La bor er H ourit-1 .$.10.:1 .00 :S.1 50_00 s1 s o _co Tr2:n-sporta uo n Eng ineer 1 H our i}• $.16 5 .0 0 S1 6 5JJO S16 5_CO ~ Annu al CM U T es.t ing is in d l.lldle-dl i 11 O'm pri ,r ing foir P'r-,eventat ive, Ma int,enarue-o f tr affic s.i ,gin als H Work H ou r s ar e as. follows: ;. Reg u l ar !Hou r s are Mo td.aiy t ru Fr iday (ex cl u'd ing o lid ays ) fro m 7:30am t o 4 :00p m .. ,. Ov ert i m e H o •J r:s a re M o nd ay t hru id a~• aft er ese• 111w·o : ,:;,,Jr·s fo r t he irst 'o ur :str a,ig ht ho urs o n .any j ob as w ell a:s Saturday for t he in it ial 13 •nork i g oour s. , Prem i um Hou r s a r,e M onday thru Fr id a~' afte r f.our 1\-o ur s o· OT o n any on e j o ,b. Saturda,15 aft er S ou r:; on any o ne job , all d ay Sunday stairt i g at 1'2:00aim unt il .'t o nd ay at 7 :30a m and all o lid.ays sta rt ing at i2 :00a n, u nt i l !!h e n ext mo rn i ng at 7 :3,0,a m . Equ ir1 m1.e 11ra t R a t es ltE!m oesC!llirntoo n tfflit Pier Ho ru :r B•Jc ket Tr k Hou rl 1• $-.32 .0 0 Ser~ice Truc k 'ti/generato r .a nd too ls Hou rl y $,2;3 ,0 0 Crane Tr uc k Hou rl :,• $.7000 A rrafl Beard Hourl :,· SS .00 Com pres~o r Hoo rl ~· $· O.OIJ Mate r ials 15% 0 1203.0006 2 108797.1 M-9 Docusign Envelope ID: 30AC1788-A976-86C8-81DA-B6F2C2F0ABF5 Rates for the period beginning July 1, 2026 through June 30, 2029. Routine Preventative Maintenance Item Description Quantity Unit Price Monthly Annual Routine Maintenance -Traffic Signals * 17 $92.70 $1,575.90 $18,910.80 Routine Maintenance -Flashing Beacons 5 $43.26 $216.30 $2,520.00 Routine Maintenance -Safety Lighting 2 $43.26 $86.52 $1,008.00 Routine Maintenance -LED Pedestrian 1 $87.55 $87.55 $1,124.76 Crossinq Total Estimated Project Cost for Routine Maintenance: $23,563.56 Labor Rates Item Description Unit Regular Time ** Overtime ** Premium Time ** Traffic Signal Technician Hourly $139.05 $175.10 $206.00 Foreman Hourly $149.35 $180.40 $221.45 Laborer Hourly $107.12 $154.50 $154.50 Transportation Engineer I Hourly $169.95 $169.95 $169.95 "Annual CMU Testing is included in our pricing for Preventative Maintenance of traffic signals ** Work Hours are as follows: ► Regular Hours are Monday thru Friday (excluding holidays) from 7:30am to 4:00pm. ► Overtime Hours are Monday thru Friday after these work hours for the first four straight hours on any job as well as Saturday for the initial 8 working hours. ► Premium Hours are Monday thru Friday after four hours of OT on any one job, Saturdays after 8 hours on any one job, all day Sunday starting at 12:00am until Monday at 7:30am and all holidays starting at 12:00am until the next morning at 7:30am. Equipment Rates Item Description Unit Per Hour Bucket Truck Hourly $32.96 Service Truck w/generator and tools Hourly $28.84 Crane Truck Hourly $72.10 Arrow Board Hourly $5.15 Compressor Hourly $10.30 Materials Item Description Unit Mark-Up% Materials plus markup % 15% 0 1203.0006 2108 797.1 M-10 Docusign Envelope ID: 30AC1788-A976-86C8-81DA-B6F2C2F0ABF5 II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.9. III. The City will compensate Consultant for the Services perfonned upon submission of a valid invoice. Each invoice is to include: A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate. B. Line items for all materials and equipment properly charged to the Services. C. Line items for all other approved reimbursable expenses claimed, with supporting documentation. D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services. IV. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement. V. The Consultant's billing rates for all personnel materials, and equipment are attached as Exhibit C-1. NOT APPLICABLE 01203.0006 2108797.1 M-11 Docusign Envelope ID: F1DFE340-9639-894A-80A9-1636F259BBD6 AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Amendment No. 1") by and between the CITY OF RANCHO PALOS VERDES, a California municipal corporation ("City") and YUNEX, LLC, a Delaware limited liability company ("Consultant") is effective as of the ___ day of _______ , 2026 ("Effective Date"). RECITALS A. City and Consultant entered into that certain Agreement for Professional Services dated June 20, 2023 ("Agreement") whereby Consultant agreed to perform services related to maintenance of the City's streetlight system (the "Services") for an initial Term ending June 30, 2026 and a not-to-exceed Contract Sum of $195,000, with the option to extend the Tenn by one additional three-year term. B. City continues to require Streetlight maintenance services and desires to exercise the option to extend the Term of the Agreement by one additional, three-year term. C. City and Consultant now desire and agree to: (I) extend the Term by an additional three (3) years; and (2) increase the Contract Sum by up to an additional $70,000 for each year of the extension for a new total not-to-exceed Contract Sum of $405,000. TERMS 1. Contract Changes. The Agreement is amended as provided herein (new text is identified in hold italics, deleted text in strike through). A. Section 2.1, Contract Sum, is hereby amended as follows: "Subject to any limitations set fotih in this Agreement, City agrees to pay Consultant the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $195,000 (One Hundred Ninety Five Thousand Dollars) Four Hundred Five Thousand Dollars ($405,000) (the "Contract Sum"), unless additional compensation is approved pursuant to Section 1.8." B. Section 3.4, Term, is hereby amended as follows: Unless earlier tenninated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding June 30, ~2029, except as otherwise provided in the Schedule of Performance (Exhibit "D"). The City may, in its discretion, extend the Term by one additional three year term. -1 - Item K N-1 Docusign Envelope ID: F1 DFE340-9639-894A-80A9-1636F259BBD6 C. Exhibit "C", Schedule of Compensation, is hereby amended as follows: Exhibit "C" is hereby replaced in its entirety with a revised Exhibit "C", attached hereto and incorporated herein by reference. D. Exhibit "C-1 ", Schedule of Compensation, is hereby amended as follows: Exhibit "C-1" is hereby replaced in its entirety with a revised Exhibit "C l", attached hereto and incorporated herein by reference. 2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. I, whenever the term "Agreement" appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No. l to the Agreement. 3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation. Consultant represents and warrants to City that, as of the date of this Amendment No. l, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. City represents and warrants to Consultant that, as of the date of this Amendment No. 1, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. 4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1. 5. Authority. The persons executing this Amendment No. l on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. I on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment No. I, and (iv) the entering into this Amendment No. I does not violate any provision of any other agreement to which said party is bound. 6. Counterparts. This Amendment No. 1 may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together constitute but one and the same Amendment No. 1. -2 -N-2 Docusign Envelope ID: F1 DFE340-9639-894A-80A9-1636F259BBD6 7. Incorporation of Recitals. The recitals stated above are hereby incorporated by reference and made a part of this Agreement as if fully restated herein. [SIGNATURES ON FOLLOWING PAGE] -3 -N-3 Oocusign Envelope ID: F1 DFE340-9639-894A-80A9-1636F259B8O6 IN WITNESS WHEREOF , the parties hereto have executed this Amendment No. 1 on the date and year first -above written. ATTEST: Teresa Takaoka, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER , LLP William Wynder , City Attorney CITY: CITY OF RANCHO PALOS VERDES , a municipal corporation Paul Seo , Mayor CONSULT ANT: YUNEX ,LLC By u ;:: tuL Naiii~~im~~~;'i Teal • M:~uQ~rffitOr of Service (7/ ~ By ~ ·~N"':'a;:;;11UlnJYeJC: J"vomsJr;c;zulF.ar.::F=-e-1-T-as _______ _ Title: Regional Manager Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: I) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY. -1 -N-4 Docusign Envelope ID: F1 DFE340-9639-894A-80A9-1636F259BBD6 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this ce1iificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. STATE OF CALIFORNIA COUNTY OF VENTURA On , 2026 before me, , personally appeared , proved to me on the basis of satisfactory evidence to be the pcrson(s) whose names(s) is/arc subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrnment. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPAClTY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT □ INDIVIDUAL □ CORPORATE OFFICER TITLE(S) TITLE OR TYPE OF DOCUMENT □ PARTNER(S) □ LIMITED □ GENERAL □ ATTORNEY-IN-FACT □ TRUSTEE(S) NUMBER OF PAGES □ GUARDIAN/CONSERVATOR □ OTHER SIGNER IS REPRESENTING: DA TE OF DOCUMENT (NAME OF PERSON(S) OR ENTITY(IES)) SIGNER(S) OTHER THAN NAMED ABOVE 01203.0006 2108824.1 N-5 Docusign Envelope ID: F1DFE340-9639-894A-80A9-1636F259BBD6 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the trnthfolness, accuracy or validity of that document. STATE OF CALIFORNIA COUNTY OF VENTURA On , 2026 before me, , personally appeared , proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity( ies ), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT □ INDIVIDUAL □ CORPORATE OFFICER TITLE(S) TITLE OR TYPE OF DOCUMENT □ PARTNER(S) □ LIMITED □ GENERAL □ ATTORNEY-IN-FACT □ TRUSTEE(S) NUMBER OF PAGES □ GUARDIAN/CONSERVATOR □ OTHER SIGNER IS REPRESENTING: DA TE OF DOCUMENT (NAME OF PERSON(S) OR ENTITY([ES)) S!GNER(S) OTHER THAN NAMED ABOVE 0 I 20.l.0006 2108824.1 N-6 Docusign Envelope ID: F1DFE340-9639-894A-80A9-1636F259BBD6 EXHIBIT "C" SCHEDULE OF COMPENSATION (AS AMENDED BY AMENDMENT NO. l) I. For the period commencing June 20, 2023 through June 30, 2026, Consultant shall perform the following tasks at the following rates: Tasks Annual Amount Total for 3 Year Term Regular Maintenance & Operations $19,429 $58,287 Extraordinary, Emergency, and After-hours $45,571 $136,713 Maintenance $195,000 For the period beginning July 1, 2026 amt ending June 30, 2029, the cost of Regular Maintenance & Operations and Extraordinary, Emergency, and After-hours Maintenance services shall not exceed the following amounts: Fiscal Year Not-To-Exceed Amount Fiscal Year 2026-2027 $70,000 Fiscal Year 2027-2028 $70,000 Fiscal vear 2028-2029 $70,000 Total $210,000 II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1. 9. III. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include: A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate. B. Line items for all materials and equipment properly charged to the Services. C. Line items for all other approved reimbursable expenses claimed, with supporting documentation. D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services. IV. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement. 01203. 0006 2108824. I N-7 Docusign Envelope ID: F1 DFE340-9639-894A-80A9-1636F259BBD6 V. The Consultant's billing rates for all personnel materials, and equipment are attached as Exhibit C-1. 01203.0006 2108824.1 N-8 Docusign Enve lope ID : F1DFE340-9639-894A-80A9-1636F259BBD6 EXHIBIT "C-1 " PERSONNEL, MATERIAL , AND EQUIPMENT RA TES (AS AMENDED BY AMENDMENT NO. 1) Rates.for the period commencing June 20, 2023 through June 30, 2026: Labor Ra1es n.m-Unit ReauwTinM Overtinw Premium Time StN!etl ight Electrician / Technician Hourly $135 00 S17000 S200 00 Fore an I Lead Tech ourly S 14S 00 S18000 S~ 1s 00 Labore Hourly s, 00 S1SO00 S1S0OO Energy Engi neer) Hourly S1S000 S15000 i,so oo • Worlc Hours are as fo ll ows: , Regu lar Hours are Monday thru Friday (excluding hol idays) from 7:30am to 4:00pm. , Overtime Hours are Monday th ru Fri day after t hese work hours for t he first four strai9ht hours o n any j ob as well as Satu rday for t he ini tia l 8 wo rki ng hou rs. , Prem ium Hours are Monday thru Friday after four hours of OT on any one job, Saturdays after 8 hours on any one job, all day Sunday start ing at 12:00am u nt i l Monday at 7:30am and all holidays starti ng at 12:00am until the next morni ng at 7:30am. Equipment Rates Item Oescriotion Unit Buclet True ou rly Service rud w /generator and toots ou rly Crane True · Hourty Arrow Soard ourly Compressor 'iourty Materials I Item Description ~. ater l:s p lus mar -up Unit Streetli ht Ma intena nce and O eration Item Description Unit Sta ndard Str eetli ght Ope ratoons and a,nt enance EA P HHOUI S32 00 S18 00 S 000 ss 00 S1000 ~rll -Up 'l6 15 1.799 uch S090 Rates j'or the period beginning July 1, 2026 through June 30, 2029. labor Rates Month St .619 10 Annual S19.4-920 I tem Description Unit Regular Time * Overtime * Premium Time * Streetlight Electrician/ Technician Hourly $139.05 $175.10 $206.00 Foreman/ Lead Tech Hourly $149.35 $185.40 $221.45 laborer Hourly $107.12 $154.50 $154.50 Energy Engineer) Hourly $154.50 $154.50 $154.50 01 203.0006 2 108824.1 N-9 Docu s ign Envelope ID: F1DFE340-9639-894A-80A9 -1636 F259BBD6 * Work Hours are as follows: ► Regular Hours are Monday thru Friday (excluding holidays) from 7:30am to 4:00pm. ► Overtime Hours are Monday thru Friday after these work hours for the first four straight hours on any job as well as Saturday for the initial 8 working hours. ► Premium Hours are Monday thru Friday after four hours of OT on any one job, Saturdays after 8 hours on any one job, all day Sunday starting at 12:00am until Monday at 7:30am and all holidays starting at 12:00am until the next morning at 7:30am. Equipment Rates Item Description Unit Per Hour Bucket Truck Hourly $32.96 Service Truck w/generator and tools Hourly $28.84 Crane Truck Hourly $72.10 Arrow Board Hourly $5.15 Compressor Hourly $10..30 Materials Item Description Unit Mark-Up% Materials plus mark-up % 15% Streetlight Maintenance and Operation Item Description Unit Quantity Each Monthly Annual Standard Streetlight Operations and EA 1,799 $0.93 $1,673.07 $20,076.84 Maintenance 0 1203.0006 2 108824 .1 N-10 From: Sent: To: Cc: Subject: Hello, Teresa Takaoka Monday, May 18, 2026 10:58 AM Brent Meyer Nancy Parsons; CityClerk RE : "PLHV2024-0007 -Notice of Decision 7355 Berry Hill" -FINAL AMENDED APPEAL TO CITY COUNCIL -FILING NOTICE 02 -27-2026 We will add the electronic files below to our late correspondence packet and email out tonight. If it saves you some time and you just want Council to have the hard copies while you are explaining tomorrow, then only bring 5 sets to the meeting. Does that help? Teri From: Brent Meyer <brentmeyerl@me.com> Sent: Monday, May 18, 2026 10:49 AM To: Teresa Takaoka <TeriT@rpvca.gov> Cc: Nancy Parsons <nep3@me.com> Subject: Re: "PLHV2024-0007 -Notice of Decision 7355 Berry Hill" -FINAL AMENDED APPEAL TO CITY COUNCIL -FILING NOTICE 02 -27 -2026 Attachments available until Jun 17, 2026 Hi Teri! I will hand delivery a packet of the seven (7) hard copy photo files to you later today for distribution at the 5/19 hearing to those you requested. Attached is a digital copy also. Please let me know if this is OK and if you need something more. Again, thank you for your assistance . Thanks & best wishes, 6§~·~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275-4403 CELL: 310.6309265 Email: brentmeyer1@me .com Click to Download Click to Download EXHIBIT 1-A.pdf 11 MB EXHIBIT 2-E pdf 3.7 MB 1 I Click to Download Cl ick to Download EXHIBIT 3-F.pdf 3.5 MB EXHIBIT 4-B.pdf 3.6 MB On May 15, 2026, at 11 :02 AM, Brent Meyer <brentmeyer1@me .com > wrote: Great! Thanks & best wishes, ~wa~ 7361 Berry Hill Drive Rancho Pa los Verdes, CA 90275-4403 CELL: 310.6309265 Email: brentmeyer1@me .com On May 15, 2026, at 11 :01 AM, Teresa Takaoka <TeriT@rpvca .gov > wrote : Good morning, Your PowerPoint presentation is saved and ready for Tuesday, May 19th • Thank you. Teri From: Brent Meyer <brentmeyerl@me .com > Sent: Friday, May 15, 2026 8:48 AM To: Teresa Takaoka <TeriT@rpvca .gov >; CityClerk <CityClerk@rpvca.gov > Subject: Re : "PLHV2024-0007 -Notice of Decision 7355 Berry Hill" -FINAL AMENDED APPEAL TO CITY COUNCIL -FILING NOTICE 02-27 -2026 Attachment available until Jun 14, 2026 Hi Teri! Here is the powerpoint I want loaded during my talk. Please confirm your receipt and thatn they can be loaded & shown properly . Thanks you, ~wa~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275 -4403 CELL: 310.6309265 Email : brentmeyer1@me.com Click to Download City Council Appeal Appel lant Slides 05-19-2026.pptx 46.4 MB On May 13, 2026, at 6:43 PM, Brent Meyer <brentmeyer1@me.com > wrote: 2 Hi Teri! Thanks for this update. I'll get back with you no later than Friday Thanks & best wishes, ~wet~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275-4403 CELL: 310.6309265 Email: brentmeyer1@me.com On May 13, 2026, at 9:31 AM, Teresa Takaoka <TeriT@rpvca.gov > wrote: Good morning, Please send them to cityclerk@rpvca .gQ.li by noon day of meeting and staff will load them into our folder for your presentation . As to photos, if you provide them before the meeting we will email them to the Council as late correspondence. If you bring hard copies, please bring 7 sets (5 for Council, 1 for COD staff and 1 for me to use as the permanent public record). Thank you. Teri From: Brent Meyer <brentmeyerl@m e.com > Sent: Wednesday, May 13, 2026 9:19 AM To: Teresa Takaoka <TeriT@rpvca .gov > Cc: Jeffrey Kim <jkim@rpvca .gov >; Jessica Bobbett <jbobbett@rpvca .gov >; Nancy Parsons <nep3@me .com >; Octavio Silva <OctavioS@rpvca .gov >; Brandy Forbes <bforbes@rpvca .gov > Subject: Re : "PLHV2024-0007 -Notice of Decision 7355 Berry Hill" -FINAL AMENDED APPEAL TO CITY COUNCIL -FILING NOTICE 02-27 -2026 Hi Teri! We have a series of slides we want to present in our appeal dissertation at the May 19th City Council meeting. They are in order of appearance in a MS PowerPoint v16.109 format. This is the same format we submitted for the Planning Commission appeal hearing. May I send them to you, or should I bring the file to the meeting on a USB stick? I would prefer to send them so you can make sure they are readable before the council meeting. Also, like in the Planning Commission appeal hearing, we would like to hand out hard copies of reference photos to City Council members to make it easier to follow along . How many sets do we need to provide? These will be available for handout on the evening of the 19th. Let me know how this works and if you need anything else. Thanks & best wishes, ~wet~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275 -4403 CELL: 310.6309265 Email: brentmeyer1@me.com 3 On May 11, 2026, at 7:51 AM, Brent Meyer<brentmeyer1@me .com > wrote: Hi Teri! Thannk you for this clarity. Thanks & best wishes, 'Ewa~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275-4403 CELL: 310.6309265 Email: brentmeyer1@me .com On May 11, 2026, at 7:41 AM, Teresa Takaoka <TeriT@rpvca .gov > wrote: Good morning Mr. Meyer, Typically, the appellant or applicant is allowed ten minutes in total and it is typically one person . I have seen in the past where a couple would ask the Mayor if they could both approach the podium and sort of tag team. Does that make sense? As to the rest, yes the public is then invited and then of course the rebuttal as you stated. Please call me if you have any questions. Teri Takaoka City Clerk 310-544-5217 From: Brent Meyer <brentmeyerl@me.com > Sent: Monday, May 11, 2026 6:57 AM To: Jeffrey Kim <jkim@rpvca.gov > Cc: Teresa Takaoka <TeriT@rpvca .gov >; Jessica Bobbett <jbobbett@rpvca.gov >; Nancy Parsons <nep3@me .com >; Octavio Silva <OctavioS@rpvca .gov >; Brandy Forbes <bforbes@rpvca .gov > Subject: Re: "PLHV2024-0007 -Notice of Decision 7355 Berry Hill" -FINAL AMENDED APPEAL TO CITY COUNCIL -FILING NOTICE 02 -27-2026 Please reply Regards, Brent Meyer & Nancy Parsons 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275-4403 CELL: Brent 310.6309265 Nancy 310-303-9600 Emails: brentmeyer1@me.com nep3@me.com On May 7, 2026, at 1 :33 PM, Jessica Bobbett <jbobbett@rpvca.gov> wrote: Thank you for your email. I am out of the office , returning Tuesday, May 19, 2026 . • For general planning assistance please contact: pl a nning @rpvca .g ov • To submit an appeal please contact: OctavioS @rp vca .gov • For Code Enforcement assistance please contact: code enforc e ment @rpvca .gov I will respond to your email upon my retun. Thank you, Jessica Bobbett On May 7, 2026, at 1 :33 PM, Brent Meyer <brentmeyer1@me .com > wrote : 4 Dear Mr. Kim : Based on your email reply dated March 9, 2026 @11 :18am, I want to reconfirm the following: The appellants (Brent Meyer and Nancy Parsons) will be allowed ten minutes each, or is this time split between the two of us for a total of 1 O minutes? Please be clear The applicant or their representative will speak following the appellant and will be allowed ten minutes . The General Public will be allowed 3 Minutes each to speak . • • • • The Mayor may invite the Appellant and the Applicant to make a 3-minute rebuttal each. Regards, ~1tent~&~P~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275-4403 CELL: Brent 310.6309265 Nancy 310-303-9600 Emails: brentmey.e.L1@jTie.com neQ..3.@_me.com On Apr 29, 2026, at 9:03 AM, Jeffrey Kim <jkim@rpvca .gov > wrote : Good Morning Brent, I would like to follow up to notify you that the silhouette has been reconstructed and that I received confirmation from the Applicant that it is up. Please let me know if you have any further questions. Best, Jeffrey Kim Associate Planner From: Brent Meyer <brentmeyerl@me.com > Sent: Tuesday, April 28, 2026 1:48 PM To: Jeffrey Kim <jkim@rpvca.gov > Cc: Teresa Takaoka <TeriT@rpvca.gov >; Jessica Bobbett <jbobbett@rpvca .gov >; Nancy Parsons <nep3@me.com >; Octavio Silva <OctavioS@rpvca.gov >; Brandy Forbes <bforbes@rpvca.gov > Subject: Re : "PLHV2024-0007 -Notice of Decision 7355 Berry Hill" -FINAL AMENDED APPEAL TO CITY COUNCIL -FILING NOTICE 02 -2 7-2026 Noted Regards, ~'Zent~&~ p~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275-4403 5 CELL: Brent 310.6309265 Nancy 310 -303 -9600 Em ails: brentmeyer1@Jll e. com ruw>@JJJe+om On Apr 28, 2026, at 11 :44 AM, Jeffrey Kim <jkim@r~> wrote: Good Afternoon Brent, Thank you for reaching out and bringing this to our attention. Staff has corresponded with the Applicant and they have let us know that the silhouette should be rebuilt today . I will follow up with them to ensure that the silhouette is put back up. Thank you. Best, Jeffrey Kim On Apr 28, 2026, at 10:19 AM, Octavio Silva <OctavioS@rpvca .gov > wrote: Hello, I am out of the office until Wednesday, April 29, 2026 . I will respond to your email after this date. For immediate assistance, please contact the Planning Division at (310) 544 -5228 or via email at Planning@rpvca .gov . Thank you, Octavio Silva On Apr 28, 2026, at 10:19 AM, Brandy Forbes <bforbes@rpvca.gov > wrote: Thank you for your email. I will be out of the office at a conference from Friday, April 24th through Tuesday, April 28th . I will respond to your email upon my return on Wednesday, April 29th. If you need to reach someone in the Department in my absence, please email planning_@rpvca.gQ_IL or call (310) 544 -5287. Thank you, On Apr 28, 2026, at 10:23 AM , Brent Meyer <brentmeyer1@me.com > wrote : CORRECTION >>>>>Wind damage was 2 months ago, not two weeks ago. Apologizes for the typo. Thanks & best wishes, ~wd~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275-4403 CELL: 310.6309265 Email : brentmeyer1@me.com On Apr 28, 2026, at 10:19 AM, Brent Meyer <brentmeyer1@me.com > wrote: The "stake & flag" structure no longer exists due to wind damage 2 MONTHS (Mid February) weeks ago. How can the members of the City Council view the stake & flag profile if they elect to visit the site? Shouldn't this system have been reinstalled to ensure proper viewing prior to the hearing to ensure a proper assessment? 6 Regards, ~~~&~-;:;~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275-4403 CELL: Brent 310 .6309265 Nancy 310-303-9600 Emails: brentmeyer1@me.com nep_3@me.com On Apr 15, 2026, at 10 :25 AM , Jeffrey Kim <jkim@rpvca.gov > wrote : Good Morning Brent, At this point Staff has not received any updated plans or comments in relation to the project application since the submitted materials on February 11, 2026. Best, Jeffrey Kim Associate Planner ikim@rpvca.gov Phone -(310) 544-5390 From: Brent Meyer <brentmeyerl@me .com > Se nt: Monday, April 13, 2026 9 :18 AM To: Jeffrey Kim <jkim@rpvca.gov > Cc: Teresa Takaoka <TeriT@rpvca.gov >; Jessica Bobbett <jbobbett@rpvca.gov>; Nancy Parsons <nep3@me.com >; Octavio Silva <OctavioS@rpvca.gov >; Brandy Forbes <bforbes@rpvca.gov > Subject: Re: "PLHV2024 -0007 -Notice of Decision 7355 Berry Hill" -FINAL AMENDED APPEAL TO CITY COUNCIL -FILING NOTICE 02-27 -2026 Mr . Kim : Have any updated plans or comments been received from the applicants since those submitted & received on February 11, 2026? If yes, please send us copies on or before April 17 . Thanks & best wishes, ~~~&~-;:;~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275 -4403 CELL: Brent 310 .63 09265 Nancy 310-303-9600 Emails: brentmeyer1@me.com nep3@me.com On Mar 19, 2026, at 11 :18 AM, Jeffrey Kim <jkim@rpvca.gov > wrote: Hi Mr. Meyer , Thank you for providing that information. I will work with Staff to get that hearing date scheduled with the City Council. I will be sure to update you once the hearing date is confirmed and a public notice is set to go out . 7 I have also gathered the information regarding the Hearing procedures for the appeal item. Following Staff's presentation of the project to the City Council, the item will go into public testimony. During public testimony, Principal Parties will get 1 O Minutes each to speak. The appellant or their representative speaks first and will generally be allowed ten minutes. If the applicant is different from the appellant, the applicant or their representative will speak following the appellant and will also be allowed ten minutes to make a presentation. The General Public will also be allowed 3 Minutes each to speak as well. Thereafter, there will be rebuttal in which the Mayor will invite the Appellant and Applicant to make a rebuttal of 3 minutes each . Following that is deliberation . Additionally, the Council can grant additional time to speak should they find it necessary. Please let me know if you have any other questions. Best, Jeffrey Kim Associate Planner jkim@rpvca .gJ}J!_ Phone -(310) 544-5390 From: Brent Meyer <brentmeyerl@me.com > Sent: Wednesday, March 18, 2026 11 :05 AM To: Jeffrey Kim <jkim@rpvca .gov > Cc: Te"resa Takaoka <TeriT@rpvca.gov >; Jessica Bobbett <jbobbett@rpvca .gov >; Nancy Parsons <nep3@me.com >; Octavio Si lv a <0ctavioS@rpvca .gov >; Brandy Forbes <bforbes@rpvca.gov > Subject: Re: "PLHV2024-0007 -Notice of Decision 7355 Berry Hill" -FINAL AMENDED APPEAL TO CITY COUNCIL -FILING NOTICE 02 -2 7-2 026 This email is to serve as written approval to schedule our appeal on May 19, 2026 Thanks & best wishes, 'E,zea~ & ~ 'P~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275-4403 CELL: Brent 310.6309265 Nancy 310-303-9600 Emails: brentmeym1@me.com neQ.3._@me.com 8 0 n M a r 1 7 2 0 2 6 Good Evening Mr. Meyer, a t 7 4 6 p M J e f f r e y K m < i k i m @ I Q 'f._ .c. .a g Q 'f._ > w r 0 t e Staff has consulted with the City Attorney's office to best determine when a hearing date can be scheduled. As you have noted in earlier email correspondence, it seems you may 9 be unavailable for a hearing date on May 5, 2026. As such, Staff is now looking to have a hearing scheduled for the next regularly scheduled City Council Meeting on May 19, 2026. As this date lands just outside of the time window as clarified under RPVMC §17 .80.070 , Staff would need your written approval to go ahead and schedule this hearing outside of that time window. So please let me know if you would be willing to schedule outside of the time window as clarified under that code section and we can try to get that hearing date established . Please let me know if you have any questions or concerns. In the meantime, I will get written documentation on the hearing procedures regarding speaking time and proceedings from the City Clerk's office . Thank you . Best, Jeffrey Kim Associate Planner ikim@rpvca.gov Phone -(310) 544-5390 From: Brent Meyer <brentmeyer1@me .com > Sent: Tuesday, March 17, 2026 9:01 AM To: Teresa Takaoka <TeriT@rpvca .gov >; Jeffrey Kim <jkim@rpvca.gov > Cc: Jessica Bobbett <jbobbett@rpvca.gov >; Nancy Parsons <nep3@me .com >; Octavio Silva <0ctavio5@rpvca .gov >; Brandy Forbes <bforbes@rpvca.gov > Subject: Re : "PLHV2024 -0007 -Notice of Decision 7355 Berry Hill" -FINAL AMENDED APPEAL TO CITY COUNCIL -FILING NOTICE 02 -27 -2026 Do you have a hearing date? Also need the hearing protocol regarding speaking time each, etc. Thanks & best wishes, ~wet~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275 -4403 CELL: 310.6309265 Email: brentmeyer1@me.com On Mar 4, 2026 , at 11 :47 AM, Teresa Takaoka <TeriT@rpvca .gov > wrote : Thank you -and again my apologies for any confusion . Teri From: Brent Meyer <brentmeyer1@me.com > Sent: Wednesday, March 4, 2026 11:40 AM To: Teresa Takaoka <TeriT@rpvca.gov > 10 Cc: Jeffrey Kim <jkim@rpvca.gov >; Jessica Bobbett <jbobbett@rpvca.gov >; Nancy Parsons <nep3@me.com >; Octavio Silva <OctavioS@rpvca.gov >; Brandy Forbes <bforbes@rpvca .gov > Subject: Re: "PLHV2024-0007 -Notice of Decision 7355 Berry Hill" -FINAL AMENDED APPEAL TO CITY COUNCIL -FILING NOTICE 02-27 -2026 Hi Teresa! Thanks for the confirmation. Thanks & best wishes, ~~~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275-4403 CELL: 310.6309265 Email: brentmeyer1@me .com On Mar 4, 2026, at 10:00 AM, Teresa Takaoka <TeriT@rpvca .gov > wrote: Hello Mr. Meyer, Yes, your files were received. I wanted to make sure the download worked-for some reason mine took a while. Thank you. Teri From: Brent Meyer <brentmeyerl@me.com > Sent: Wednesday, March 4, 2026 9:31 AM To: Jeffrey Kim <jkim@rpvca.gov > Cc: Brandy Forbes <bforbes@rpvca.gov >; Octavio Silva <0ctavioS@rpvca.gov >; Nancy Parsons <nep3@me .com >; Jessica Bobbett <jbobbett@rpvca.gov >; Teresa Takaoka <TeriT@rpvca.gov > Subject: Re: "PLHV2024-0007 -Notice of Decision 7355 Berry Hill" -FINAL AMENDED APPEAL TO CITY COUNCIL -FILING NOTICE 02-27-2026 We are unavailable from April 28th through May 8th. Also, no one confirmed, as requested, the receipt of the files on February 27, 2026. Please do so. Thanks & best wishes, ~~~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275 -4403 CELL: 310.6309265 Email: brentmeyer1@me.com On Mar 3, 2026, at 10:30 AM, Jeffrey Kim <jkim@rpvca.goj,,'> wrote: Good Morning Brent, I wanted to reach out as Staff is currently eyeing a tentative hearing date with the City Council of May 5, 2026. Please let me know if this date will work tor you. Best, Jeffrey Kim Associate Planner 11 ikim@rpvca.gJ}J!_ Phone -(310) 544-5390 On Feb 27, 2026, at 4:30 PM, Jeffrey Kim <jkim@rpvca .gov > wrote: Hello, I will be out of office until 3/2/2026 . If you have any urgent questions or concerns please reach out to planning@rpvca .gov or (310) 544-5287 and another Planning Staff member will reach out. Jeffrey Kim Associate Planner On Feb 27, 2026, at 4:30 PM, Brandy Forbes <bforbes@rpvca.gov > wrote: Thank you for your email. I will be out of the office on Thursday, February 26th and Friday, February 27. I will respond to your email upon my return on Monday, March 2. If you need to reach someone in the Department in my absence, please email planning@[~ or call (310) 544-5287. Thank you, On Feb 27, 2026, at 4:28 PM, Brent Meyer <brentmeyer1@me.com > wrote: Dear Ms. Takaoka: As noted in our amended Appeal Notice sent 6: received on February 12, 2026, attached is a final updated Appeal Notice, along with new support data. Please confirm your receipt. As this specific email pertains to the City Council appeal, all correspondence regarding the former Planning Commission appeal has been removed and saved as a separate document in our files. Thanks & best wishes, g',zeld~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275-4403 CELL: 310 .6309265 Email: brentmeyerl@me.com Click to Download Center North Protected Courtyard View -EXHIBIT A.pdf 11 MB Click to Download City Council Appeal Final Update 02-27-2026.pdf 1.3 MB Click to Download Combined Set.pdf 1.3 MB Click to Download EXHIBIT B.pdf 3.6 MB Click to Download EXHIBIT C.pdf 3.7 MB Click to Download EXHIBIT D.pdf 5.1 MB 12 Click to Download RPV Letter 02-02-2026 with Updated Drawings 02-27-2026.pdf 6.9 MB On Feb 17, 2026, at 1:58 PM, Jeffrey Kim <jkim@rpvc a .gov> wrote: • Good Afternoon Brent and Nancy, I can confirm receipt of the payment for the appeal of the Planning Commission's decision to City Council and I can confirm receipt of the appeal letters as well. Staff will review the materials and then begin the process for preparing this project appeal for a public hearing with City Council. Please let me know if you have any questions and then we can connect if you would like to discuss further. As far as next steps go, Staff will reach out to coordinate a date for a public hearing with the Applicants and you as the Appellants. Thank you. Best, Jeffrey Kim Associate Planner ikim@rpvca.gov Phone -(310) 544-5390 From: Brent Meyer <brentmeyer1@me.com > Sent: Thursday, February 12, 2026 8:09 AM To: Jeffrey Kim <jkim@rpvca.gov > Cc: Brandy Forbes <bforbes@rpvca .gov >; Octavio Silva <0ctavioS@rpvca .gov >; Nancy Parsons <nep3@me.com >; Jessica Bobbett <jbobbett@rpvca.gov >; Teresa Takaoka <TeriT@rpvca .gov > Subject: "PLHV2024-0007 -Notice of Decision 7355 Berry Hill" -AMENDED APPEAL TO CITY COUNCIL - FILING NOTICE 02-12-2026 SUBJECT: "PLHV2024-0007 -Notice of Decision 7355 Berry Hill" -A MENDED APPEAL TO CITY COUNCIL -FILING NOTICE 02-12-2026 This updated letter and the updated email confirmation PDF file attached are a formal notice to the city clerk, as instructed in the RANCHO PALOS VERDES MUNICIPAL CODE Title 17 CHAPTER 17.80. -HEARING NOTICE AND APPEAL PROCEDURES SEC. 17.80.070, we are filing an appeal to the Rancho Palos Verdes City Council on the subject matter Planning Commission Decision PLHV2024-0007 -Notice of Decision 7355 Berry Hill of January 27, 2026. We are the Appellants in this case. We will mail a hard copy of this email, the PDF files, and payment receipt on or before Thursday, February 12, 2026, at 5:30 pm. The grounds for the appeal are as follows : A. While the Decision of January 27, 2026, did substantiate our claims of multiple privacy intrusions by the proposed addition at 7355 Berry Hill, the Planning Commission Decision still does not comply with the City's existing municipal codes regarding privacy and decks, specifically City Ordinance 355 Section 7 Part D Roof Decks Item 3.a. 13 "The following standards shall apply to al l permitted roof decks: a. A deck shall not create an infringement of privacy, as defined by the height variation findings discussed in Section 17.02.040.C.1.e .ix. Per this Section the following findings use be met: b. The proposed new structure that is above 16 feet in height or addition to an existing structure that is above 16 feet in height does not result in an unreasonable infringement of the privacy of the occupants of abutting residences". B. The decision to plant foliage on the Applicants' property to screen our bedrooms and courtyard from visual intrusion from the deck is not a satisfactory solution, as it gives us no control over the height, health, or efficacy of the screening. The Applicants have a poor track record of maintaining existing foliage on their property. Furthermore, the conditions that violate the Code will still exist. While the Applicants were given the opportunity to accept or reject this condition during the hearing, we, the Appellants, were given no further chance to speak. C. The Planning Commission decision PLHV2024-0007 -Notice of Decision 7355 Berry Hill of January 27, 2026, does not meet Neighborhood Compatibility Guidelines set forth in the Neighborhood Compatibility Handbook, Page 26: "A new structure or an addition to an existing structure should be designed in a manner that does not dominate the side and rear yards of a lot, as well as respects the side and rear yards setbacks of the neighboring properties." The current design of the proposed addition actually maximizes imposition on our home and property. D. The proposed deck is oversized, far exceeding any other such structure in the neighborhood by 163%, setting a bad precedent for the future. E. Our backyard privacy concerns have been addressed in the applicant's updated plans supplied to the Planning Staff and, subsequently, to us on the afternoon of February 11, 2026. We find the 10 window solutions somewhat comply, in spirit, with the Commission's and our suggestions letter dated 02-02-2026; however, the 8 "clerestory" windows do not designate the limiting opening angle required by the Commission, nor do they describe the definition of "obscured". They also state only the bottom half the window is obscured which seems contrary to the Commission's directive. This needs to be clearly defined F. The Planning Commission decision PLHV2024-0007 -Notice of Decision 7355 Berry Hill of January 27, 2026, offered suggested remedies for privacy to the entertainment deck into our protected private courtyard. The February 11, 2026, amended plans supplied to City Planning completely failed to address the municipal code non-compliance and Neighborhood Compatibility Guideline infractions offering no changes. Our RPV Letter 02-02-2026 would most likely remedy our concerns. 14 We will provide our detailed written appeal to City Council and specify the action being requested on or before February 27, 2026. All previous communications between ourselves, the Appellants, and Planning regarding our concerns about this project should be provided to the City Council and be part of this appeal. In Jeffrey Kim's 2/9/2026 @ 4:41 pm email, point 6, he states that staff will prepare a report that includes all information that was presented to the Planning Commission. We ask the City Council to deny the application at 7355 Berry Hill until redesigns are made that meet the City Codes and Neighborhood Compatibility Guidelines. Should detailed revised entertainment deck design plans be available for review before February 27, we reserve the right to rescind this appeal notice with a full refund of $3193.00. Any costs incurred by the city beyond a full refund must be paid by the applicant as part agreement to rescind this appeal. If there are any questions or comments, please let us know. Please confirm your receipt of this email. Thanks & best wishes, ~~~&~P~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275 -4403 CELL : Brent 310.6309265 Nancy 310 -303 -9600 Emails: brentmeyer1@me.com nep3@me.com On Feb 11, 2026, at 3 :00 PM, Jeffrey Kim <jkim@rpvca.gov > wrote: Good Afternoon Mr. Meyer, Thank you for your patience as the Applicants have been working to prepare updated plans that both address the Planning Commission's newly imposed conditions and also addresses some of the comments as stated in the letter submitted to Staff. Staff did receive approval from the Applicants to electronically share the updated plans with you for your consideration . I understand that you have also formally submitted a written appeal letter to the City Clerk's office. Within the letter you stated that if you are able to view the updated plans you may consider rescinding the appeal, and as such, Staff wanted to present these updated plans to you for review . Please take a look and let me know if you have any questions. If you would like to rescind your appeal letter if your concerns were addressed please let me know, otherwise, Staff will process the appeal letter as submitted. As such, please see the attached invoice for the formal appeal payment. Once the appeal is paid, the appeal will become official. You can pay for the invoice in person, or at https://dpm.billerig.com/ebpp/RPVCA/Login/lndex with the project number and attached invoice number. Please let me know if you have any questions or concerns . Unfortunately, I am out of office tomorrow until next Tuesday. In the meantime, I have cc'd Senior Planner Jessica Bobbett to assist you should you have any questions or concerns regarding the appeal or invoice payment. Please reach out to her with any questions that you may have and she will gladly be of help . Best, 15 Jeffrey Kim Associate Planner ikim@rpvca.gov Phone -(310) 544-5390 From: Jeffrey Kim Sent: Monday, February 9, 2026 4:41 PM To: Brent Meyer <brentmeyerl@me.com >; Brandy Forbes <bforbes@rpvca .gov >; Octavio Silva <OctavioS@rpvca .gov > Cc: Nancy Parsons <nep3@me .com > Subject: RE: PLHV2024-0007 -Notice of Decision 7355 Berry Hill -Update 02-09-2025 Good Afternoon Mr . Meyers, Please see my response to your emails dated 2/9. In addition, Staff kindly asks that you refrain from copying all Planning Commission members in your messaging as having 3 or more Commission members in communication outside of a public meeting conflicts with the Brown Act requirements related serial meetings. If you wish to communicate with them and keep them updated on the appeal proceedings, Staff recommends that you message them individually. As such, Staff has removed the Commission members from this email chain . The refund request is currently being processed and reviewed by the City 's Finance Department. It should be available to be sent out with the City's next check run in a couple of weeks . I can provide you with an update when the review is completed. The City 's official procedure regarding project appeals can be found in the City of Rancho Palos Verdes Municipal Code Section §17.80.070. Please see the link to that information here : hltps://Ubrary .municode .com/ca/rancho palos verdes/codes/code of ordinances?nodeld= TIT17ZO ARTVIIDEAPRE CH17.80HENOAPPR 17.80.070APCO . Staff is consulting with the City Clerk's office for appeal proceeding procedures for City Council regarding time limits. I can provide more information on that process when info becomes available. The Applicants have not submitted revised plans for staff's review at this time. There is no requirement for the applicant to submit revised plans to staff before Thursday, February 12 at 5:30pm for review or your review. The project 's compliance with the Planning Commission's established Conditions of Approval will be evaluated by staff prior to the issuance of a Planning Clearance form that allows the applicant to submit plans to the City's Building & Safety Div ision for building plan -check and permitting. Staff relayed your project revision requests to the applicant on February 4, 2026. The applicant has not withdrawn the approved application or asked staff to put the application on hold while revisions are considered. As such, the appeal period for the Planning Commission approved project, as outlined in the Notice of Decision, remains in effect . If you file an official appeal to the City Council, which includes a formal letter and declaration of the appeal along with an official payment for the appeal fee established by City Council, you may rescind your appeal. However, the refund amount may not be in full depending on the amount of time Staff took to process and evaluate your appeal request. As part of a City Council appeal, staff will prepare a report that includes all information that was presented to the Planning Commission as part of their review of the appeal. You can submit additional/new information as part of your appeal request to the City Council. Best, 16 Jeffrey Kim Associate Planner ikim@rpvca.gQJ!_ Phone -(310) 544-5390 Address: 30940 Hawthorne Blvd . Rancho Palos Verdes, CA 90275 Website: www.q~vca.grut From: Brent Meyer <brentmeyerl@me .com > Sent: Monday, February 9, 2026 10:44 AM To: Jeffrey Kim <jkim@rpvca.gov >; Brandy Forbes <bforbes@rpvca.gov >; Matthew Brach <matthew .brach@rpvca .gov >; David Chura <david.chura@rpvca.gov >; Ron Santarosa <Ron.Santarosa@rpvca .gov >; Eric Nulman <eric.nulman@rpvca.gov >; Paul Christen <paul.christen@rpvca .gov >; Sean O'Connor <sean .oconnor@rpvca.gov >; Gregory W . George <gregory.george@rpvca .gov >; Octavio Silva <OctavioS@rpvca.gov > Cc: Nancy Parsons <nep3@me.com > Subject: Re: PLHV2024 -0007 -Notice of Decision 7355 Berry Hill -Update 02 -09-2025 One other question ... Should we let to appeal this case to City Council, does Planning send all file records to City Council for their review prior to the hearing or is that our responsibility? Thanks & best wishes, ~wa~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275-4403 CELL: 310.6309265 Email: brentmeyer1@me.com On Feb 9, 2026, at 8:21 AM, Brent Meyer <brentmeyer1@me .com > wrote: Dear Mr. Kim: Please update us today on the following: A. Status of our refund check (3rd Request) B. Please send us a PDF file or a link to the protocol for an appeal to the City Council so we are fully informed of the process & what our allotted presentation and speaking times are. We understand the funding requirements. 17 C. Have the applicants submitted revised plans for Staff's review? If so, when & how can we view these updated plans that meet the Planning Commission's Resolution 2026-02? D. If no revised plans have been submitted yet, the Thursday, February 12, 2026, at 5: 30pm deadline must be moved out until such time as the updated plans that meet the Planning Commission's Resolution 2026-02 are submitted for Staff's review and our review based on our Planning Commission appeal. This postponement is necessary to facilitate an informed decision about whether to appeal to City Council or not. Without it, we would be appealing "in-the-dark". E. If the Thursday, February 12, 2026, at 5: 30 pm deadline is fixed without updated plans that meet the Planning Commission's Resolution 2026-02, should we proceed to file an appeal with City Council by the deadline, can it be rescinded, should acceptable plans be received after the deadline with a full refund? We await your timely reply. Thank you. ~uut~ 7361 Berry Hill Drive Rancho Palos Verdes, CA 90275-4403 CELL: 310.6309265 Email: brentmeyer1@me.com 18