CC SR 20260317 J - Crenshaw North of Crest Emergency Contract Continuation
CITY COUNCIL MEETING DATE: 03/17/2026
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consider continuing the emergency justification for a deteriorating storm drain on
Crenshaw Boulevard approximately 830-feet north of Crest Road.
RECOMMENDED COUNCIL ACTION:
(1) Reconfirm, by a four-fifths vote, there is a need to continue the work on the
Emergency Project declared by Council-adopted Resolution No. 2026-16 on
March 3, 2026, finding an emergency exists requiring immediate action to replace
a deteriorating storm drain across Crenshaw Boulevard, approximately 830 -feet
north of Crest Road; and,
(2) Direct the City Clerk to confirm the same in the minutes of this City Council
meeting, via Minute Order, reflecting this action.
FISCAL IMPACT: The City Council approved a budget of $450,000 from the Capital
Infrastructure Projects (CIP) Fund at its March 3, 2026 meeting. The
recommended City Council actions do not authorize any new funding
and only authorize expenditures of the approved budget through
emergency contracting for construction and associate professional
services costs such as construction management and inspection. VR
Amount Budgeted: $1,450,000 – CIP 8701
Additional Appropriation: NA
Account Number(s): 330-400-8701-8XXX
(CIP Fund– Storm Drain Asset Mgmt Program & Master Plan
Updated) VR
ORIGINATED BY: Brandon Mesker, Associate Engineer
REVIEWED BY: Deanna Fraley, PE, Principal Engineer
Ramzi Awwad, Public Works Director
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Resolution No. 2026-16 (Page A-1)
B. March 3, 2026 City Council Staff Report – Emergency Contracting for
Crenshaw Boulevard Storm Drain (Linked)
C. Contractor Bid Table (Page C-1)
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BACKGROUND:
In January 2025, a resident reported concerns that a location on the northbound lane of
Crenshaw Boulevard approximately 830 feet north of Crest Road appeared to be sinking.
Shortly thereafter, Staff conducted a camera inspection of the existing storm drain system
beneath the reported location. The camera inspection revealed that the existing metal
pipe was rusted out along the flowline and required replacement; however, there was no
indication at that time that the pipe was collapsing or the roadway was subsiding. Staff
began the process of preparing engineered plans and specifications through a consultant
engineer to obtain construction bids for replacement of the pipe.
In August 2025, as part of a routine inspection, Staff observed separation of a portion of
the curb and gutter located above the storm drain line. As a precautionary measure, the
City installed steel plates across Crenshaw Boulevard while engineering and bidding of
the replacement project was in progress.
After observing the expansion of a sinkhole on Hawthorne Boulevard at Indian Valley
Road shortly after rainstorms, Staff immediately obtained an additional camera inspection
of the Crenshaw Boulevard storm drain to be sure that the condition there was not also
worsening due to the recent rainstorms. The updated camera inspection revealed further
deterioration of the storm drain warranting an immediate response.
On March 3, 2026, the City Council adopted Resolution No. 2026-16 and declared that
an emergency exists, which will not permit the competitive solicitation of bids to repair the
storm drain (Attachment A). For the emergency declaration to continue, the City Council
must, at every regularly scheduled meeting thereafter, reaffirm by four-fifths vote, that
there is a need to continue to remediate the emergency and until the actions taken to do
so have been completed.
DISCUSSION:
Progress Report
Staff obtained competitive informal bids from three qualified construction contractors to
replace the deteriorated storm drain using specifications from the draft engineered plans
that had been in progress. The bid results have been provided in Table 1. An expanded
bid table is provided in Attachment C.
Table 1: Crenshaw Blvd Emergency Storm Drain Replacement Construction Bid Results
Contractor Price
Colich & Sons $360,110.00
Clarke Contracting Corp. $389,000.00
Rasic $628,361.70
The City Manager executed a contract with the lowest bidder, Colich & Sons, in the
amount of $360,110, with a $25,000 contingency, for a total contract amount of $385,110
to replace the deteriorating storm drain. Additionally, Staff issued a task order in the
amount of $56,600, within the existing approved budget, to Sunbeam Consulting, Inc. for
construction management and inspection using an existing on-call contract. Engineering
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support during construction is continuing with Harris & Associates under their existing
contract in the amount of $23,085.
One lane in each direction of Crenshaw Boulevard will remain open during construction.
Lane shifts may occur such that two-directional traffic will be on one side of the road within
designated lanes, to accommodate construction activities. Traffic congestion is expected
especially during AM and PM peak times for approximately one month. The City issued
listserv messages regarding expected traffic delays and have reached out to surrounding
schools and institutional facilities as well.
Construction commenced on March 9, 2026, and at the time of writing this report, work is
taking place in the southbound direction (going uphill) of Crenshaw. Upon completion of
the work in the southbound lanes, the contractor will shift their work to the northbound
lanes (going downhill). Construction is expected to be substantially complete within
approximately one month, barring any unforeseen underground conditions.
CONCLUSION:
Staff recommend the City Council reconfirm that there is a need to continue to remediate
the emergency identified by City Council adopted Resolution No. 2026-16, and reconfirm,
by four-fifths vote, the need for continuing work on the Crenshaw Emergency Project.
ALTERNATIVES:
In addition to Staff recommendation, the following alternative action is available for the
City Council’s consideration:
1. Take other action or provide direction, as deemed appropriate.
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RESOLUTION NO. 2026-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES FINDING AND DECLARING,
BY A FOUR-FIFTHS VOTE OF THE ENTIRE CITY
COUNCIL, THAT AN EMERGENCY EXISTS WHICH WILL
NOT PERMIT THE COMPETITIVE SOLICITATION OF BIDS
TO REPAIR A STORM DRAIN LOCATED ON CRENSHAW
BOULEVARD APPROXIMATELY 830-FEET NORTH OF
CREST ROAD, AND AUTHORIZING THE CITY MANAGER
TO AWARD A CONTRACT TO REPAIR AND REMEDIATE
THE SAME
WHEREAS, Public Contract Code § 1102 defines "emergency" as "a sudden,
unexpected occurrence that poses a clear and imminent danger, requiring immediate
action to prevent or mitigate the loss or impairment of life, health, property, or essential
public services," and
WHEREAS, Public Contracts Code § 22050 set forth the procedure for the
emergency contracting for a public works as follows:
(a)(1) In the case of an emergency, a public agency, pursuant to a four
fifths vote of its governing body, may repair or replace a public facility,
take any directly related and immediate action required by that
emergency, and procure the necessary equipment, services, and
supplies for those purposes, without giving notice for bids to let
contracts (2) Before a governing body takes any action pursuant to
paragraph (1 ), it shall make a finding, based on substantial evidence set
forth in the minutes of its meeting, that the emergency will not permit a
delay resulting from a competitive solicitation for bids, and that the action
is necessary to respond to the emergency.
(b)(1) The governing body, by a four-fifths vote, may delegate, by
resolution or ordinance, to the appropriate county administrative officer,
city manager, chief engineer, or other nonelected agency officer, the
authority to order any action pursuant to paragraph (1) of subdivision
(a).(2) If the public agency has no county administrative officer, city
manager, chief engineer, or other nonelected agency officer, the
governing body, by a four-fifths vote, may delegate to an elected officer
the authority to order any action specified in paragraph (1) of subdivision
(a).(3) If a person with authority delegated pursuant to paragraph (1) or
(2) orders any action specified in paragraph (1) of subdivision (a), that
person shall report to the governing body, at its next meeting required
pursuant to this section, the reasons justifying why the emergency will not
permit a delay resulting from a competitive solicitation for bids and why
the action is necessary to respond to the emergency
01203 0006 209$323 I
A-1
(c)(1) If the governing body orders any action specified in subdivision (a),
the governing body shall review the emergency action at its next regularly
scheduled meeting and, except as specified below, at every regularly
scheduled meeting thereafter until the action is terminated, to determine,
by a four-fifths vote, that there is a need to continue the action. If the
governing body meets weekly, It may review the emergency action in
accordance with this paragraph every 14 days.
(2) If a person with authority delegated pursuant to subdivision (b) orders
any action specified in paragraph (1) of subdivision (a), the governing
body shall initially review the emergency action not later than seven days
after the action, or at its next regularly scheduled meeting if that meeting
will occur not later than 14 days after the action, and at least at every
regularly scheduled meeting thereafter until the action is terminated, to
determine, by a four-fifths vote, that there is a need to continue the action,
unless a person with auth.ority delegated pursuant to subdivision (b) has
terminated that action prior to the governing body reviewing the
emergency action and making a determination pursuant to this
subd1vis1on. If the governing body meets weekly, it may, after the initial
review, review the emergency action in accordance with this paragraph
every 14 days (3) When the governing body reviews the emergency
action pursuant to paragraph (1) or (2), It shall terminate the action at the
earliest possible date that conditions warrant so that the remainder of the
emergency action may be completed by giving notice for bids to let
contracts; and
WHEREAS, Rancho Palos Verdes Municipal Code§§ 2.44.060 and 2.44.0?0(c),
authorizes the City to procure services from a vendor outside of the normal bidding
process and further authorizes the finding of "exigent circumstances" warranting the
immediate procurement of the same.
NOW, THEREFORE, THE RANCHO PALOS VERDES CITY COUNCIL HEREBY
FINDS, DETERMINES AND RESOLVES, AS FOLLOWS·
SECTION 1. The foregoing recitals are true and correct and are incorporated
herein by this reference
SECTION 2. Based on substantial evidence provided in the staff report
accompanying this resolution, the City Council hereby makes the following findings:
a In January 2025, a resident reported concerns that a location on
Crenshaw Boulevard appeared to be sinking. Shortly thereafter, Staff conducted a
camera inspection of the existing storm drain system at the reported location The
camera inspection revealed that the existing metal pipe was rusted out along the flowline
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and required replacement; however, there was no indication at that time that the pipe I
was collapsing or the roadway was subsiding. Staff began the process of preparing
0 I 203 0006 2098323 I
Resolution 2026-16
Page 2 of 4
A-2
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engineered plans and specifications, through a consultant engineer, to obtain
construction bids for replacement of the pipe; and
b In August 2025, as part of a routine inspection, Staff observed
separation of a portion of the curb and gutter located above the storm drain line. As a
precautionary measure, the City installed steel plates across Crenshaw Boulevard while
engineering design of the replacement project was in progress; and
c. After observing the expansion of a sinkhole on Hawthorne Boulevard
at Indian Valley Road shortly after recent rainstorms, Staff immediately obtained an
additional camera inspection of the Crenshaw Boulevard storm drain to be sure that the
condition there was not also worsening due to the recent rainstorms; and
d. The new camera inspection results identified separation and
settlement of a portion of the metal storm pipe near the median, indicating further
deterioration of the system and the possibility of a sinkhole forming; and
e. In light of the accelerating deteriorating conditions, the City Council
finds and determines that immediate action to replace the storm drain pipe as quickly as
possible is needed; and
f. The foregoing constitutes an emergency within the meaning of Public
Contracts Code§ 1102 authorizing emergency repairs pursuant to Public Contracts Code
§ 22050.
SECTION 3. Based on the foregoing findings, the City Council approves the
following emergency actions to repair and remed1ate the sinkhole.
a. The City Manager and Director of Public Works are hereby
authorized to develop a scope of work to repair the storm drain on Crenshaw Boulevard
approximately 830-feet north of Crest Road and to do so without the use of competitive
proposals as an emergency scope of work; and
b. The City Manager and Director of Public Works are further directed
to finalize negotiations for $450,000 in the CIP Fund from Fiscal Year 2025-26 Capital
Improvement Program -Storm Drain Improvements at Montemalaga Canyon (Project
8726) to Storm Drain Asset Management Program & Master Plan Update (Project 8701 );
and
c. The City Manager and Director of Public Works are further
authorized to execute agreements to conduct the repairs and associated work in a form
approved by the City Attorney; and
d. The City Manager and Director of Public Works are further
authorized to undertake emergency repairs to the storm drain on Crenshaw Boulevard;
and
01203 0006 2098323 I
Resolution 2026-16
Page 3 of 4
A-3
e. The City Council hereby reallocated the sum of $450,000 to fund I
the costs of such emergency work and services.
SECTION 4. Pursuant to Public Contract Code § 22050, The City Manager and
Director of Public Works shall report to the City Council, at the next regular meeting of
the City Council, the reasons justifying why the emergency continues to exist and why
action, outside of the normal bidding process is necessary to respond to the emergency
SECTION 5. Pursuant to Public Contract Code § 22050, the City Council shall,
at every regularly scheduled meeting thereafter, consider and reaffirm by a four-fifths
vote there Is a need to continue to remediate the emergency until the authorized
emergency repairs have been completed.
The City Clerk shall certify to the passage and adoption of this resolution.
PASSED, APPROVED and ADOPTED by a four-fifths vote of the entire City
Council on this 3rd day of March, 2026.
Attest:
~~~ Uitye!< •
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes ) )
Pau~
I, Teresa Takaoka, City Clerk of the City of Rancho Palos Verdes, hereby certify that the
above Resolution No. 2026-16 was duly and regularly passed and adopted by the said
City Council at a regular meeting thereof held on March 3, 2026
01203 0006 2098323 I
~~ rtyerk
Resolution 2026-16
Page 4 of 4
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City of Rancho Palos Verdes
Crenshaw Boulevard Emergency Storm Drain Replacement Project
Construction Bid Opened on February 23, 2026
30940 HAWTHORNE BLVD. / RANCHO PALOS VERDES, CA 90275-5391 / (310) 544-5207 / FAX (310) 544-5291 / WWW.RPVCA.GOV
Item No
1
2
3
4
5
Remove and Construct 4-in PCC Sidewalk per
290 SF 34.53$ 10,013.70$ 35.00$ 10,150.00$ 25,000.00$ 25,000.00$
6
Remove and Construct PCC Curb and Gutter per
60 LF 118.00$ 7,080.00$ 130.00$ 7,800.00$
7
Cold Mill Existing Asphalt Concrete Pavement 2-
265 SY 42.00$ 11,130.00$ 20.00$ 5,300.00$ Included in 8
8
9
10
11
12
13
Open Trench Sheeting and Shoring (including
1 LS 14,600.00$ 14,600.00$ 10,000.00$ 10,000.00$ 20,000.00$ 20,000.00$
14
Construct 18" HDPE Storm Drain Pipe by
Trenchless Method (Protect and Support Center
Median Retaining Wall) to Replace Existing
10 LF 2,378.00$ 23,780.00$ 2,500.00$ 25,000.00$ 224,000.00$ 224,000.00$
15
Remove Existing 18"/24" CMP and Construct 18"
72 LF 2,375.00$ 171,000.00$ 1,700.00$ 122,400.00$
16
Remove Existing 12" CMP and Construct 12"
5 LF 1,195.00$ 5,975.00$ 2,000.00$ 10,000.00$
17
Remove and Construct Portions of Existing PCC
Local Depression (Match Existing) per SPPWC
20 SF 1,602.00$ 32,040.00$ 75.00$ 1,500.00$
18
Construction Reinforced Concrete Pipe Collar
1 EA 12,368.00$ 12,368.00$ 2,500.00$ 2,500.00$
Included in
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Construct Utility Pipe Support/Blanket per
3 EA 7,110.00$ 21,330.00$ 1,500.00$ 4,500.00$
628,461.70$ 360,110.00$ 389,000.00$
Rasic Colich and Sons Clarke
C-1