CC SR 20251216 L - OST and PS Vehicle Purchase FY25-26
CITY COUNCIL MEETING DATE: 12/16/2025
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consider purchasing two vehicles to support Open Space and Trails and Public Safety
Divisions.
RECOMMENDED COUNCIL ACTION:
(1) Authorize a purchase contract with South Bay Toyota for one 2026 Toyota Tundra
truck for the Open Space and Trails Division for a total not-to-exceed amount of
$75,000;
(2) Authorize the purchase and installation of additional decals, a toolbox, and
miscellaneous accessories necessary for the intended operation of the Toyota
Tundra truck in a total amount not-to-exceed $5,000;
(3) Authorize a purchase contract with AutoNation Cerritos Toyota for one 2025
Toyota Tacoma truck for the Public Safety Division for a total not-to-exceed
amount of $50,000; and,
(4) Authorize the purchase and installation of vehicle upfitting and miscellaneous
accessories necessary for the intended operation of the Toyota Tacoma truck with
Emergency Vehicle Specialties, Inc. for a total amount not-to-exceed $20,000.
FISCAL IMPACT: If approved, the total not-to-exceed amount for the purchase and
upfitting of the two vehicles is $150,000, which is included in the
Fiscal Year 2025-26 Adopted budget with funded in the Equipment
Replacement Fund. VR
Amount Budgeted: $192,500
Additional Appropriation: N/A
Account Number(s): 681-400-0000-8201 ($160,000)
(Equipment Replacement Fund-Vehicle)
101-400-6111-8201 ($32,500)
(Included in the Continuing Appropriation - General Fund) VR
ORIGINATED BY: Eric Wolterding, Administrative Analyst
Jennifer Schmid, Public Safety Manager JS
REVIEWED BY: Daniel Trautner, Director of Recreation and Parks
Catherine Jun, Deputy City Manager CJ
Katie Lozano, Open Space and Trails Manager
APPROVED BY: Ara Mihranian, AICP, City Manager
1
CrrYOF RANCHO PALOS VERDE~
DT
ATTACHED SUPPORTING DOCUMENTS:
A. Open Space and Trails Vehicle Purchase Quote (page A-1)
B. Public Safety Vehicle Purchase Quote (page B-1)
C. Public Safety Vehicle Upfitting Quote (page C-1)
BACKGROUND:
Recreation and Parks – Open Space and Trails Division Truck Request
The Open Space and Trails Division within the Recreation and Parks Department is
requesting the replacement of one 2016 Chevrolet Colorado truck that has reached the
end of useful life. The Chevrolet Colorado, which has been used to traverse uneven
terrain and access roads throughout the 1,500-acre Palos Verdes Nature Preserve, has
become increasingly unreliable due to significant wear and tear accumulated over the
years of service. It requires frequent repairs, which increases vehicle maintenance costs
and downtime. This downtime directly affects the Division’s ability to respond promptly to
calls for service and the operational demands of maintaining the City’s open spaces.
Replacing the aging vehicle with a replacement truck that is upfitted with the appropriate
equipment would address these issues by providing increased reliability, capacity, and
capability, as well as improved safety features.
Public Safety Division Truck Request
The Public Safety Division within the Administration Department is requesting the
purchase of a new truck to expand its Citywide patrol capabilities by the Public Safety
Liaisons (PSLs). The Division has three PSLs and one Field Training Officer whose
primary scope of work is to patrol the City and provide non-sworn support services to the
Los Angeles Sheriff’s Department (LASD). However, the Division currently has one truck,
and PSLs must double up in the vehicle during shift overlap periods, limiting the amount
of time that PSLs can split up and expand their patrols. By purchasing a second truck, the
Division will be able to achieve continuous coverage across all three shifts and proactively
address safety concerns before they escalate. The second truck will also allow for quicker
response times to non-emergency calls for service, while the other truck continues to
patrol or respond to additional calls. Such calls may include non-suspect vehicle or
residential burglaries, non-injury traffic collisions, and parking concerns, to name a few.
Beyond deterrence, the truck will also allow PSLs to tow portable speed trailers and
portable ALPR cameras to targeted enforcement sites. It will also allow PSLs to transport
essential tools such as traffic control equipment, signage, and first aid to help manage
traffic collisions, roadway hazards, and major events.
2
DISCUSSION:
Following consultation with the Public Works Department, Staff recommends purchasing
and upfitting of one (1) 2026 Toyota Tundra for the Open Space and Trails Division and
one (1) 2025 Toyota Tacoma for the Public Safety Division. It is the Public Works
Department’s experience that Toyotas have demonstrated greater longevity and less
maintenance downtime compared to other vehicles in the City’s fleet. Sufficient funds for
the proposed vehicle purchases and upfitting have been budgeted in the Equipment
Replacement and General Fund in the FY 2025-26 Adopted Budget.
Furthermore, when these vehicles are not deployed by their respective Divisions, they
would be available as part of the City’s vehicle fleet for general use by any City
Department. This will ensure their maximum use and benefit towards Citywide operations.
Vehicle Procurement
Cooperative joint purchasing groups typically used by local government agencies to
purchase vehicles have been unable to ensure availability of, or provide a timeline for,
suitable replacement vehicles. Therefore, Staff reached out to three local dealerships,
and their quotes are depicted in Exhibits A and B below. Both Exhibits include a “listed
price” that was advertised, as well as the “estimated price and fees” which is the most
current, negotiated cost that includes taxes, fees, and any available discounts.
Open Space and Trails Division:
Exhibit A – Vehicle Quotes for one (1) 2026 Toyota Tundra
Dealership Vehicle Listed Price Estimated
Price & Fees
South Bay Toyota 2026 Tundra 4x4 i-Force
3.4L V6
$62,050 $69,871
DCH Toyota of Torrance Non-Responsive N/A N/A
Fletcher Jones Toyota
Carson
Non-Responsive N/A N/A
Only one dealership, South Bay Toyota, was responsive and provided an estimated total
cost of $69,871 for the purchase of one 2026 Toyota Tundra (4x4 i-Force 3.4L V6)
including one light bar (Attachment A). Please note that due to limited available inventory,
the quoted vehicle price may fluctuate slightly by the time the City is authorized to
complete this sale. As such, Staff is requesting authorization for a final purchase contract
with South Bay Toyota for a total not-to-exceed amount of $75,000 to provide the flexibility
needed to accommodate potential price variations and ensure Staff can secure suitable
replacement vehicles without delay.
3
Approving the purchase of this new vehicle provides the Open Space and Trails Division
with the resources to adequately and efficiently respond to constituent and community
needs while prioritizing safety and operational efficiency.
Furthermore, the Open Space and Trails Division intend to upfit the truck with the
purchase and installation of a heavy-duty toolbox, City logos and identification, and other
miscellaneous additions for a total not-to-exceed amount of $5,000. The heavy-duty
toolbox will facilitate maintenance tasks in the field, which will be the primary purpose of
this truck. The additional accessories will be purchased utilizing funds already budgeted
for FY 2025-26.
Public Safety Division:
Exhibit B – Vehicle Quotes for one (1) 2025 Toyota Tacoma
Dealership Vehicle Listed Price Estimated
Price & Fees
Toyota of Torrance 2025 Toyota Tacoma SR5
(A8) 4x2 Double Cab 5 ft.
box7146
$36,914.00 $41,365.15
AutoNation Cerritos Toyota 2025 Toyota Tacoma SR5
(A8) 4x4 Double Cab 6 ft.
box7570
$38,947.34 $43,533.74
Anaheim Toyota 2025 Toyota Tacoma SR5
(A8) 4x4 Double Cab 6 ft.
box7570
$44,553.00 $45,648.04
Staff received three responsive quotes, with the preferred quote provided by AutoNation
Cerritos Toyota for one 2025 Toyota Tacoma (SR5 A8 4x4 Double Cab 6 foot bed) for an
estimated cost of $43,533.74 (Attachment B). Albeit not the lowest cost, due to limited
available inventory, AutoNation of Cerritos quoted vehicle price may fluctuate slightly by
the time the City is authorized to complete this sale. As such, Staff requests authorization
for a final purchase contract with AutoNation Cerritos Toyota for a total not-to-exceed
amount of $50,000 to provide the flexibility needed to accommodate potential price
variations and ensure Staff can secure suitable replacement vehicles without delay.
Although the quote from Toyota of Torrance reflects a lower cost, that cost is based on a
4x2 double cab with a 5-foot bed, which does not meet the operational needs of the
department. AutoNation Cerritos Toyota offers a 4x4 double cab with a 6-foot bed, which
is preferred since it aligns with the Division’s functional requirements to support field
operations, equipment transport, and year-round deployment conditions.
Following the vehicle purchase, remaining funds will be used to upfit the truck with
essential Public Safety equipment for a total not-to-exceed amount of $20,000, which is
included in the FY 2025-26 Adopted Budget. The truck will be upfitted by Emergency
Vehicle Specialties Inc. (EVS), a company utilized by various other cities’ Public Safety
Departments for vehicles and includes essential public safety equipment designed to
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ensure the vehicle is fully functional, highly visible, and properly equipped to perform
patrol duties (Attachment C). The upfitting will include:
• Full-size LED light bar (amber/white directional capabilities) critical for traffic
control, roadway safety, and scene management.
• Siren, light controller, and siren with speaker to safely clear intersections, alert
drivers during roadway hazards, and support LASD during traffic control.
• Surface-mounted LED warning lights to support safe traffic control.
• Wiring, power distribution, fuse panels, and safety components for the safe
installation and long-term reliability of the vehicle’s electrical system.
• Fabrication of radio/equipment mounts and data terminal support to secure and
integrate with the Mobile Digital Computer (MDC) that is issued by LASD and is
required to receive and respond to non-emergency calls for service from Dispatch.
• Labor cost for proper installation by certified technicians.
A properly marked and equipped Public Safety vehicle signals to the community that
trained personnel are actively monitoring neighborhoods, supporting residents, and
maintaining a strong partnership with Lomita Sheriff’s Station. This type of visible, highly
recognizable presence is an invaluable tool in promoting voluntary compliance,
discouraging crime, and reinforcing the City’s commitment to public safety.
CONCLUSION:
Staff recommend the City Council authorize the purchase and upfitting of one 2026
Toyota Tundra truck in the amount not-to-exceed $80,000 for the Open Space and Trails
Division and one 2025 Toyota Tacoma truck in the amount not-to-exceed $70,000 for the
Public Safety Division.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available for
the City Council’s consideration.
1. Do not authorize one or both vehicle purchase contracts and upfitting, and direct
Staff to request new quotes.
2. Take other action, as deemed appropriate.
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A-1
SOUTH BAY TOYOTA
We Make it Easy
18416 S W estern Ave
Gardena Ca 90248
310-817-7106
Bill To :
City of Rancho Palos Verdes
30940 Hawthorne Blvd
Ra ncho Palos Verdes, Ca 90275
Comments or specia l inst ruc ti ons : Pay to the order of South Bay Toyota
Quot
DATE December 4, 2025
Model# 8372
Prepared by: Anna Aiello
address 18416 S Western Ave, Gardena Ca, 90248
Desc ription AM O U NT
2026 Toyota Tundra $62,050.00
Sales Tax $6 ,292
Tire Tax $8 .7 5
Doc Fee $85 .00
Electronic F ile Fee $35 .00
Light Bar $2 ,400 .00
Toyota Incentive ($1 ,000)
-
TOT AL $ 69,870.91
If you have any questions in regards to this invoice please contact Anna Aiello at 310-817-7106
THANK YOU FOR YOUR BUS INESS !
B-1
.AutoNation Toyota
Cerrit•os
C1u~tomer: Greg Tacorna ll?hMil: (31D) 544-52•H~
Aii'tlress: PALO S VERDES ESTATES . !Email ;
Date : 11/U/2025 6:28 PM Man ager: Alberto Barr~ Va lBT1 zuela CA00275
ID; 71301002 AS'SOOiate; Daniel Boiilarn::lria
VEHICLE
2!0 25 'foyota Ta.co ma 7570 SR5,
SIDE!li #: SM!204821
M ile-age; J
VIN ; 3R1 LB!iJ N8SM204821
Warranty : Manufactu rer Warranty
PURCHASE OPTION
MSRP
AuloNation Sav,ing:s -
AuloNlalion Price
Sal es Tax (estimate): +
Tire/Bal.teryJM\IVI/EA +
Regislraliorn +
Doc Fee +
Vehicl e License Fee +
E LEC fill NG FEE AVRS +
CHP Fee +
Pilate Fee +
S:mog Abatemernt +
CA We i ght F ee New +
CATIFINew +
Balance Due {eslimate):
iNotas:
$43 ,339.11 0
54.3.91.66
$8 8,947.34
S3.!IDS.65
$8.75
671.00
SBS.00
$254.00
6 35.00
$32.00
$1..00
6 20.00
SB0.00
5194.00
$43,533.74
PRICE INDEX
MSR·P AutoNation.
TRADE
W e,'I1I Buy Your Car
We provide a Guaranteed Trade~ln
Offe r honored for 7 days or 500 m il es
at any of our locati ons .
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Buyer: Greg Taooma Data Sales Ma.n~e:r Dale
Page 1 of 3
Emergency Vehicle Specialties, EVS
Inc**
12366 Penn St
Whittier, CA 90602 US
(562) 903-9070
steven@emergencyvehicle1.com
Estimate
ADDRESS
Rancho Palos Verde
Attn: Gregory Miller
30940 Hawthorne Blvd
Rancho Palos Verdes, CA
90275
ESTIMATE 4633
DATE 11/20/2025
VEHICLE
Tacoma TRD Pro
DESCRIPTION QTY RATE AMOUNT
Full Size LED Light Bar
FED- INTG51-AMBR3
Amber / White
Low-profile, linear light bar
Dual color capability
Built-in SignalMaster™ directional warning
Front flood, rear flood, left flood, right flood, takedowns, alley lights
Low-power mode
(28) flash patterns
12 VDC
Siren & Light Controller
PF-200 Programmable siren/light controller with remote-mount
amplifier
100 Watt Siren
Integrated multi-tone capability
PF200 models feature
FS Vehicle Integration/On-Board
Library of selectable siren tones
(7) programmable inputs and (16)
Custom voice messages are available for an additional fee
Convergence Network Configuration Software allows for easy
customization of siren and light controls
Five-year warranty
100 Watt Siren Speaker
U Mounting bail bracket
1 10,884.75 10,884.75T
C-1
Emergency Vehicle Specialties, EVS
Inc**
Page 2 of 3
Surface Mount LED
FED-MPS62U-AW
Federal Signal
12-Amber / White
(2 Grill 2 front bumper)
(2 mounted rear tailgate)
(4 mounted above tire / wheel well)
(2-mounted tailgate (White aux function)
Surface Mount LED
FED-MP6A
Federal Signal
4- Mounted rear under tailgate
Connected to function as / with traffic director
Parts Required For Installation:
Wire
PET / Loom
Tape
Solder
Heat Shrink
Screws
Bolts
Connectors
Fuses
Fuse Holders
Power distribution wiring and fuse panel
shut down timer
Fabrication of vehicle specific equipment mount
Secured to passenger side seat mount
To secure 2 radio remote head
data terminal
1 725.00 725.00T
In Shop Labor or Installation
Installation of items listed above
Installation of customer suppled equipment
2-2-Way radio with related equipment
1-Wireless router / MDC with related components
1 4,400.00 4,400.00
SUBTOTAL 16,009.75
TAX 1,219.02
TOTAL $17,228.77
C-2
$17,228.77
Page 3 of 3
Accepted By
Accepted Date
C-3