CC SR 20251216 I - Wildlife Corridor Encroachment Removal Notice of Completion for RAMCOCITY COUNCIL MEETING DATE: 12/16/2025
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consider a Notice of Completion for the Wildlife Corridor Encroachment Removal Project
with Ramco General Engineering Contractors Inc.
RECOMMENDED COUNCIL ACTION:
(1)Accept the construction contract with Ramco General Engineering Contractors for
the Wildlife Corridor Encroachment Removal Project (Capital Improvement
Program Project No. 8427) as complete;
(2)Authorize the City Manager to sign and the City Clerk to file a Notice of Completion
for the project with the Los Angeles County Registrar-Recorder’s Office; and if no
claims are filed within 35 days after recordation, send a notice to the surety
company to exonerate the Performance Bond; and,
(3)Authorize the Contract Officer to release the 5% construction retention payment to
RAMCO General Engineering Contractors Inc., 35 days after recordation of the
Notice of Completion by the Los Angeles County Registrar-Recorder’s Office,
contingent upon no claims being filed on the project, and the contractor posting an
acceptable warranty bond with the City.
FISCAL IMPACT: The total construction cost for the work completed by Ramco General
Engineering Contractors Inc. was $288,018, which is $10,982 under
the contract amount of $299,000, and also leaving an unspent
contingency amount of $29,0000. VR
Amount Budgeted: $540,000
Additional Appropriation: N/A
Account Number(s): 330-400-8427-8404 $440,000
(CIP Fund – Wildlife Corridor Encroachment Removal - Construction)
330-400-8427-8005 $100,000 VR
(CIP Fund – Wildlife Corridor Encroachment Removal – Engr. Design)
ORIGINATED BY: Eric Wolterding, Administrative Analyst
REVIEWED BY: Daniel Trautner, Recreation and Parks Director
David Copp, Public Works Deputy Director
Katie Lozano, Open Space and Trails Manager
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A.Notice of Completion (page A-1)
1
CITYOF RANCHO PALOS VERDES
B.Staff Report Awarding Construction Contract (Linked)
C.Contract Change Orders (page C-1)
BACKGROUND:
In 2022, the City acquired the 96-acre Wildlife Corridor property, adjacent to Palos Verdes
Drive South, south of the Filiorum Reserve, through a partnership with the Palos Verdes
Peninsula Land Conservancy (Land Conservancy), California Department of Fish and
Wildlife (CDFW), Wildlife Conservation Board (WCB), and the U.S. Fish and Wildlife
Department (USFWS). The acquisition was funded largely through grants from the
USFWS and Wildlife Conservation Board. The complete acquisition funding breakdown
is as follows:
•USFWS: $12,600,000
•WCB: $4,800,000
•Land Conservancy (private donations): $1,300,000
•City of Rancho Palos Verdes: $1,300,000
•LA County Regional Park and Open Space District: $1,000,000
The City enrolled this newly acquired property into the Palos Verdes Nature Preserve
(Preserve) to provide a wildlife corridor between the core Preserve properties. However,
after escrow closed, it came to the City’s attention that approximately ten private
properties along Fruit Tree Road and Arrowroot Lane had minor encroachments from
their backyards into the Wildlife Corridor property. Encroachments included fencing
separating the private properties from the Wildlife Corridor. See Figure 1 below for a
location map of the Wildlife Corridor property and the encroachments.
Figure 1: Wildlife Corridor Properties and Parcels Containing Encroachments
2
Wildlife Corridor
The grant agreements with the WCB and USFWS used to acquire the Wildlife Corridor
require that the City resolve all encroachments onto the Wildlife Corridor property by
September 2025. Resolution consists of removing the encroachments and installing new
fencing along the correct property boundary line, formally known as the Wildlife Corridor
Encroachment Removal Project (Project). The City Council approved the Project as part
of the Fiscal Year 2024-25 budget (Attachment B).
The City awarded a construction contract for the Project on May 20, 2025, in the amount
of $299,000 with a contingency of $29,900, for a total Project cost of up to $328,900 to
Ramco General Engineering Contractors Inc. (Ramco). The proposed Project included
the following elements:
1.Removal of approximately 2,400 feet of encroaching and sub-standard chain-link
and wooden fencing.
2.Removal of vegetation impeding installation of new fencing along the correct
property boundaries.
3.Installation of approximately 2,570 feet of black polymer coated fencing along the
correct property boundaries.
DISCUSSION:
RAMCO’s scope of work was completed in September 2025, in accordance with their
contract and within budget, for a total construction cost of $288,018. The contract includes
a 12-month warranty period requiring the contractor to remedy any defective work. The
project area will be monitored for the duration of the warranty period.
Figures 1 and 2: Wildlife Corridor Encroachment Removal Project Before Construction
3
January 15, 2025
Wednesday,
January 15, 2025
Figures 3 and 4: Wildlife Corridor Encroachment Removal Project After Construction
During construction, a property dispute arose between the City and the property owner at
6100 Arrowroot Lane. Although Staff are actively working to resolve this dispute in a
timely manner, the associated timeline is uncertain. As a result, the work along the east
and north boundaries of this property could not be scheduled and carried out in
accordance with the construction contract with RAMCO. Accordingly, the relative scope
of work was deleted from the construction contract with RAMCO via change order
(Attachment C). After the property dispute is resolved, Staff plan to resume completing
the Project’s balance of work (deleted via the above-mentioned change order) via
separate means and by using the remaining unexpended balance of construction funds
currently allocated to the Project. No additional budget allocation is anticipated to be
necessary to complete the Project.
The filing of the Notice of Completion (Attachment A) allows the City to close out its
contract with RAMCO and release the associated retention within a reasonable timeframe
relative to the date their construction contract obligations were met. A financial summary
of the project is shown in Table 1 on the following page.
4
Table 1: Wildlife Corridor Encroachment Removal Project Budget Summary
8427 – Wildlife Corridor Encroachment Removal
Project Budget Summary Fund Budget Notes
Adopted Budget FY24-25 330 540,000
Budget Total 540,000
Project Cost Summary Fund Budget
Project-to-
Date
Actuals (as
of
12/03/2025)
Project-to-
Date
Committed
Remaining
Balance
8005 Engineering Design
Services 330 100,000 22,275 30,800.00 69,200.00 CIP
Fund
8404 Construction and
Project Contingency 330 440,000 301,588.47 309,625.47* 130,374.53 CIP
Fund
Project Total $540,000.00 $323,863.47 $340,425.47 $199,574.53
*This total includes costs associated with RAMCO’s contract of approximately $299,000, Sunbeam
Construction Management, and West Coast Arborist tree removal.
CONCLUSION:
The construction contractor, Ramco General Engineering Contractors Inc., has
completed all work in accordance with the contract plans and specifications. Therefore,
Staff recommend accepting the construction contract as complete and filing a Notice of
Completion with the Los Angeles County Registrar-Recorder’s Office.
ALTERNATIVES:
In addition to Staff recommendation, the following alternative actions are available for the
City Council’s consideration:
1.Direct Staff not to file the Notice of Completion for Wildlife Corridor Encroachment
Removal Project construction contract with Ramco General Engineering
Contractors Inc. until work is completed on the remaining encroachments
associated with 6100 Arrowroot.
2.Take other action, as deemed appropriate.
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Revised 05/2019
To be recorded with County Recorder
within 15 days after completion.
No recording fee.
RECORDING REQUESTED BY:
City of Rancho Palos Verdes
Attn: City Clerk
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
AND WHEN RECORDED MAIL TO:
Same as above
THIS SPACE FOR RECORDERS USE ONLY
NOTICE OF COMPLETION
(CA Civil Code 9204- Public Works)
Notice is hereby given by the undersigned owner, a public entity of the State of California, that a
public work of improvement has been completed, as follows:
Project title or description of work:
Date of completion:
Nature of owner:
Interest or estate of owner:
Address of owner:
Name of contractor:
Address of contractor:
Street address or legal description of site:
Dated: ___________________________ Owner: City of Rancho Palos Verdes
(Name of Public Entity)
By:
Title:
____________________________
Ara Mihranian, City Manager
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I am the City Clerk of the City of Rancho Palos Verdes, the public entity which executed the foregoing
notice and on whose behalf I make this verification; I have read said notice, know its contents, and the
same is true. I certify under penalty of perjury that the foregoing is true and correct.
Executed at Rancho Palos Verdes , California on (Date)
By:
Title: Emily Colborn, City Clerk A-1
8427
1
0.0 LS 1.0 LS 1.0 LS
0
SPEC
CODE
FY2026-011
PROJECT CODE:
UNIT PRICE
-$16,330.00
QUANTITY
DIFFERENCE
NEW
QUANTITY
RAMCO General Engineering Contractors Inc.
DATE:09/05/25
09/16/25
Total Time Extension
NEW COMPLETION DATE:09/16/25
Working Days
ADDITIONAL WORKING
DAYS
0
0
PRICE
DIFFERENCE
City of Rancho Palos Verdes
Department of Recreation and Parks
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
(310)544-5260
parks@rpvca.gov
CONSTRUCTION CHANGE ORDER FORM
TOTAL OF CHANGE ORDER #1:
PROJECT NAME:CONTRACT NUMBER:
DESCRIPTION
ITEM
NO.
Delete the fencing on two sides of
6100 Arrowroot Lane.
CHANGE ORDER NUMBER:
CONTRACTOR NAME:
Totals
WILDLIFE CORRIDOR ENCROACHMENT
REMOVAL PROJECT
-$16,330.00
ORIGINAL
QUANTITY
-$16,330.00
20260102
DESCRIPTION AND LOCATION OF PROPOSED WORK
Delete the fencing on two sides of 6100 Arrowroot Lane.
SUMMARY OF QUANTITY CHANGES
ORIGINAL CONTRACT AMOUNT:$299,000.00
PURCHASE ORDER NUMBER:
($16,330.00)
ORIGINAL COMPLETION DATE:
NEW CONTRACT AMOUNT:$282,670.00
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Docusign Envelope ID: DD17A3C7-02E2-4BBD-A3A4-F4F2B96F8286Docusign Envelope ID: 6C0455AF-AFF8-46F9-A2DD-50FB9816F357
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City of Rancho Palos Verdes
Department of Recreation and Parks
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
(310)544-5260
1
Recommended:
Date:
Sunbeam Consulting Signature
Contracted Construction Manager
Contractor:Date:
Signature
City:Date:
Contract Officer Signature
Date:
Director of Recreation and Parks Signature
Ara Mihranian Date:
City Manager Signature
WILDLIFE CORRIDOR ENCROACHMENT
REMOVAL PROJECT
FY2026-011
PURCHASE ORDER NUMBER:
CHANGE ORDER NUMBER:
CONTRACTOR NAME:RAMCO General Engineering Contractors Inc.
20260102
parks@rpvca.gov
CONSTRUCTION CHANGE ORDER FORM
PROJECT NAME:
PROJECT CODE:8427
CONTRACT NUMBER:
Alan Braatvedt
Daniel Trautner
Except as set forth, all terms and provisions of the contract and all prior change orders remain in full force and effect.
Accepted and Executed by:
By signing this Change Order, Contractor understands and agrees that it is accepting the specified sums and adjustment of contract time of completion (if
any) set forth herein as full, final and complete satisfaction of any and all claims by Contractor for all costs and expenses of Contractor and anyone for
whom Contractor may be responsible for the work referred to herein, including but not limited to costs or expenses of the Contractor or any of its
subcontractors, materials suppliers, vendors or anyone else for whom Contractor is responsible, for labor, materials, services or equipment, no matter
how characterized, whether known or unknown to Contractor, including but not limited to, all field and home office overhead, delay costs/claims,
acceleration costs/claims, unabsorbed or under-absorbed home office overhead, extended field costs, general conditions, claim preparation costs,
inefficiencies, or the like, no matter how characterized. Contractor further understands and agrees by signing this Change Order that any attempt by
Contractor to purportedly reserve rights to claim additional time or compensation for the work referred to herein, is void.
RAMCO Contract Officer
Emilio Ramirez
Execution of this Change Order by both parties constitutes a binding agreement. This document constitutes the entire agreement between the parties.
The person signing this Change Order for Contractor hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of
Contractor.
Katie Lozano
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8427
2
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Totals $5,347.67 0
09/16/25
09/16/25
$5,347.67 TOTAL OF TIME EXTENSIONS #2:Working Days
TOTAL OF TIME EXTENSIONS #1:Working Days
ORIGINAL CONTRACT AMOUNT:$299,000.00 ORIGINAL COMPLETION DATE:
TOTAL OF CHANGE ORDER #1:($16,330.00)
NEW CONTRACT AMOUNT:$288,017.67 NEW COMPLETION DATE:
TOTAL OF CHANGE ORDER #2:
City of Rancho Palos Verdes
Department of Recreation and Parks
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
(310)544-5260
parks@rpvca.gov
CONSTRUCTION CHANGE ORDER FORM
CONTRACT NUMBER:FY2025-036 PROJECT NAME:WILDLIFE CORRIDOR ENCROACHMENT
REMOVAL PROJECT
CONTRACTOR NAME:RAMCO General Engineering Contractors Inc.
DESCRIPTION AND LOCATION OF PROPOSED WORK
Added 2 fence gates at station 19+6.1 and station 16+20.
SUMMARY OF QUANTITY CHANGES
ITEM
NO.
SPEC
CODE DESCRIPTION
ORIGINAL
QUANTITY
NEW
QUANTITY
QUANTITY
DIFFERENCE
UNIT
PRICE
PRICE
DIFFERENCE
ADDITIONAL
WORKING DAYS
Added 2 fence gates at station 19+6.1
and station 16+20.$5,347.67 $5,347.67 0
PURCHASE ORDER NUMBER:20260102 PROJECT CODE:
DATE:08/07/25CHANGE ORDER NUMBER:
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Docusign Envelope ID: 301B4F23-F74C-40E1-9F9B-0B2189C18A37Docusign Envelope ID: 951BB125-D2A6-4A1D-91D2-AAEFD7D0EC5F
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Department of Recreation and Parks
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
(310)544-5260
parks@rpvca.gov
2
Recommended:
Date:
Sunbeam Consulting Signature
Contracted Construction Manager
Contractor:Date:
Signature
City:Date:
Contract Officer Signature
Date:
Director of Recreation and Parks Signature
Ara Mihranian Date:
City Manager Signature
Except as set forth, all terms and provisions of the contract and all prior change orders remain in full force and effect.
Alan Braatvedt
Execution of this Change Order by both parties constitutes a binding agreement. This document constitutes the entire agreement between the
parties. The person signing this Change Order for Contractor hereby represents and warrants that he/she is fully authorized to sign this
Agreement on behalf of Contractor.
Emilio Ramirez
CONSTRUCTION CHANGE ORDER FORM
CONTRACT NUMBER:FY2025-036
RAMCO Contract Officer
Accepted and Executed by:
Katie Lozano
Daniel Trautner
PROJECT NAME:
CONTRACTOR NAME:RAMCO General Engineering Contractors Inc.
By signing this Change Order, Contractor understands and agrees that it is accepting the specified sums and adjustment of contract time of
completion (if any) set forth herein as full, final and complete satisfaction of any and all claims by Contractor for all costs and expenses of
Contractor and anyone for whom Contractor may be responsible for the work referred to herein, including but not limited to costs or expenses
of the Contractor or any of its subcontractors, materials suppliers, vendors or anyone else for whom Contractor is responsible, for labor,
materials, services or equipment, no matter how characterized, whether known or unknown to Contractor, including but not limited to, all field
and home office overhead, delay costs/claims, acceleration costs/claims, unabsorbed or under-absorbed home office overhead, extended
field costs, general conditions, claim preparation costs, inefficiencies, or the like, no matter how characterized. Contractor further
understands and agrees by signing this Change Order that any attempt by Contractor to purportedly reserve rights to claim additional time or
compensation for the work referred to herein, is void.
CHANGE ORDER NUMBER:PROJECT CODE:8427
WILDLIFE CORRIDOR ENCROACHMENT
REMOVAL PROJECT
PURCHASE ORDER NUMBER:20260102
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