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CC SR 20260120 J - Western Avenue Traffic Flow Funding Agreement Amendment No. 2 CITY COUNCIL MEETING DATE: 01/20/2026 AGENDA REPORT AGENDA HEADING: Regular Business AGENDA TITLE: Consider a status update on the Western Avenue Traffic Flow Improvements Project and approve Amendment No. 2 to the Funding Agreement with Los Angeles County Metropolitan Transportation Authority (LACMTA). RECOMMENDED COUNCIL ACTION: (1) Receive and file an update on the Western Avenue Traffic Flow Improvements Project; (2) Approve Amendment No. 2 to the Funding Agreement with LACMTA authorizing a total grant allocation of $4,980,000 in Measure M Funds for the construction phase of the Project; and, (3) Approve an additional appropriation of $2,076,900 from the Special Revenue Fund for Measure M. (4) Authorize the City Manager to execute the Amendment, in a form approved by the City Attorney. FISCAL IMPACT: The recommended City Council action will authorize the receipt of $4,980,000 of Metro Measure M Subregional grant funds without any required City match. Accepting the grant will fund the Western Avenue Traffic Flow Improvement Project through construction, as included in the adopted FY 2025-26 Capital Improvement Program (CIP). The FY 2025-26 budget includes $2,009,123, therefore, an additional appropriation of $2,076,900 is require d. VR Amount Budgeted: $2,009,123 (FY 2025-26 Adopted Budget & PO Carryforward) $894,024 (prior years actuals) Additional Appropriation: $2,076,900 Account Number(s): 221-400-8809-8XXX (Measure M – Grant – Western Ave. Traffic Congestion) VR ORIGINATED BY: Noel Casil, PE, TE, Senior Engineer NVC REVIEWED BY: Deanna Fraley, PE, Principal Engineer Ramzi Awwad, Public Works Director APPROVED BY: Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: 1 A. Amendment No. 2 to the Measure M Funding Agreement (Page A-1) BACKGROUND: The Western Avenue commercial corridor is a vital part of the City of Rancho Palos Verdes. It is a key connector for residents and a vital roadway for local businesses and emergency services. It is essential that traffic flows efficiently and safely on this critical and heavily traveled corridor. Accordingly, the City Council has maintained a goal of improving traffic flow on Western Avenue for several years, as noted in the FY 2025-26 City Council Goals (Complete Western Avenue Traffic Flow Improvements Project). Western Avenue is owned by the California Department of Transportation (Caltrans) and traverses through the cities of Rancho Palos Verdes, Los Angeles, and Lomita. However, traffic flow improvements on Western Avenue have not been a high priority for Caltrans. Therefore, the City of Rancho Palos Verdes took the lead in developing a project to optimize traffic operations along the Western Avenue commercial corridor from 25th Street in San Pedro (Los Angeles) to Palos Verdes Drive North on the border with the Harbor City (Los Angeles) and Lomita. The Western Avenue Traffic Flow Improvements Project (Project) was envisioned as a multi-jurisdictional solution to ease traffic congestion, requiring a joint effort by Caltrans and all three cities to be effective. Rancho Palos Verdes is leading and executing the Project in close communication and coordination with each of these jurisdictions. Figure 1 shows the Western Avenue corridor in context to the surrounding local jurisdictions. Figure 1: Western Avenue Corridor and Jurisdictional Limits 2 To determine the specific measures needed to improve traffic flow, and as a prerequisite to obtaining a Caltrans permit to implement those measures, a comprehensive traffic study was needed to identify specific issues that affect and impede traffic flow and develop proposed solutions. The study was intended to provide valuable data and insights into traffic patterns, safety concerns, and potential enhancements that can significantly improve the flow of vehicles. DISCUSSION: Update on Western Avenue Traffic Flow Improvements Project On May 2, 2023, the City Council entered into a Professional Services Agreement with Iteris, Inc. (Iteris) to conduct a comprehensive traffic study (traffic study) for the Project. The traffic study considered existing conditions, build-out of the Ponte Vista development, additional housing identified in the City’s Housing Element Update, the Western Avenue Beautification Project, the Caltrans Western Avenue Bicycle and Pedestrian Improvement Project (which includes bike lanes), and the future Caltrans Pavement Project. To coordinate the traffic study with the other agencies, Staff established the Western Avenue Stakeholder Focus Group (Focus Group) consisting of representatives from Rancho Palos Verdes, Los Angeles, Lomita, and Caltrans. The Focus Group met approximately monthly to receive updates on the traffic study, provide technical input, and discuss various aspects of potential recommended solutions. On May 21, 2024, the City Council approved the traffic study and recommended solutions that could reduce congestion on Western Avenue. These recommendations include the following: 1. Place the 13 traffic signals between Palos Verdes Drive North and Weymouth Place under Caltrans operation and maintenance; and continue operation and maintenance of the 4 traffic signals between Bynner Drive and 25th Street under the City of Los Angeles. 2. Upgrade the 13 signalized intersections to be operated and maintained by Caltrans to Adaptive Signal Control Technology (ASCT) to improve traffic flow through optimized signals operational efficiency and responsiveness. 3. Add a northbound right-turn lane at Western Avenue and Westmont Drive/Delasonde Drive by re-striping the approach. Note: this improvement is part of the ongoing Caltrans Western Avenue Bicycle and Pedestrian Improvement Project. 4. Modify the traffic signal phasing at Western Avenue/Crestwood Drive in the east - west direction to allow the two directions to operate at the same time. Modify the 3 eastbound approach lane striping to include a dedicated left-turn and a through lane. Re-stripe the westbound approach for improved delineation. 5. Extend the left turn pockets at seven locations by approximately 100’-150’ to avoid left turning vehicles blocking through movement and impeding flow on Western Avenue. 6. Enhance safety by installing “No Left Turn” signs meeting current standards at the Terraces at South Bay driveway and at the Park Plaza shopping center driveway . 7. Install lane striping for the eastbound direction at Western Avenue/Summerland Avenue to enable vehicles to line up properly; install red curbing on the south side of Summerland Avenue to prevent an obstruction of the roadway by parked vehicles. 8. Direct staff and consultants to continue their investigation and coordination with Caltrans to determine if protected/permissive left turn and flashing yellow arrows are warranted at northbound Western Avenue at Peninsula Verde Drive and Western Avenue at Park Western. During the traffic study, Iteris determined that immediately updating the signal timing plans for all signalized intersections on Western Avenue would yield immediate traffic flow improvement benefits, although not to the same extent as the full project bu ild-out. Iteris developed updated timing plans, which were implemented by Caltrans on all of its signals in March 2024. An evaluation of the benefit of the signal timing plan enhancements showed that average travel times were reduced by 10% when comparing a typical week in April 2024 to April 2023 during peak commuting periods. On November 19, 2024, the City Council approved awarding a Professional Service Agreement to Iteris, Inc. to develop detailed engineering plans, specifications, and estimates required to take this Project to the construction phase. In July 2025, the engineered plans were completed and submitted to Caltrans for review and approval. Since Western Avenue is a Caltrans maintained and operated facility, the design plans were submitted to Caltrans for review to obtain permission to construct the traffic flow improvements along Western Avenue. The City obtained the necessary Caltrans Construction Encroachment Permit in September 2025. With Caltrans’ approval of the plans, the Project can proceed to advertising for construction bids once grant funding agreements with LACMTA are executed as further described in the following section of this report. Amendment No. 2 to Funding Agreement The Project is funded through a LACMTA Measure M Multi -Year Subregional Program grant (Funding Agreement), which the City Council approved on September 21, 2021 and was executed on December 30, 2021. The initial Funding Agreement only authorized $1,330,000 for developing a concept plan and completing the environmental review phase, with funding for the subsequent final design and construction phases to be defined in revisions/amendments to the Agreement. 4 However, Staff took advantage of a recently adopted Caltrans policy that streamlines the review process for these types of projects where local jurisdictions are seeking Caltrans permits. Staff worked with Metro to formalize the streamlined approach and mo dified the Project Funding Agreement to combine the concept design, environmental review, and final design phases, thereby saving both money and time. At this time, final design is complete, and the Project is ready to proceed to construction, which requires an amendment to the grant Funding Agreement to allocate construction funding. Amendment No. 2 (Attachment A) authorizes a total grant allocation of $4,980,000 in Measure M Funds for construction of the Project, including the initial grant of $1,330,000, which financed the Planning and Design Phases of the Project. The City Council is being asked to authorize the City Manager to sign Amendment No. 2 to the Funding Agreement (Attachment A). Schedule If Amendment No. 2 is approved by the City Council and signed by the City Manager, the estimated schedule for procuring the construction contractor and completing construction is shown in Table 1 below. Table 1: Western Avenue Traffic Flow Improvements Project Schedule Activity Duration Completion Procure Construction Contractor 2 Months March 2026 Construction 10 Months January 2027 Note: Interagency and community coordination will be conducted continuously throughout the project. CONCLUSION: Staff recommend that the City Council approve Amendment No. 2 to the existing Funding Agreement with LACMTA authorizing a total grant allocation of $4,980,000 in Measure M Funds for the Project, as well as authorizing the City Manager to signed the Funding Agreement. The Amendment will provide financing for the Construction Phase to implement the improvements proposed in this project that have been highly anticipated by the community and are expected to deliver significant benefits, including improved traffic flow, enhanced safety features, and increased accessibility for all users. ALTERNATIVES: In addition to the Staff recommendation, the following alternative actions are available for the City Council’s consideration: 1. Receive and file a project status report and do not approve Amendment No. 2 to the existing Funding Agreement with LACMTA authorizing a total grant allocation of $4,980,000 in Measure M Funds for the Project thereby not moving forward with Project construction. 2. Take other action, as deemed appropriate. 5 FTIP#: LA9919479 Subregion ID: South Bay Project ID#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 Rev: 05.20.2025 1 Measure M MSP FA Amendment AMENDMENT No. 2 TO MEASURE M FUNDING AGREEMENT BETWEEN CITY OF RANCHO PALOS VERDESAND THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY This Amendment No. 2 to the Funding Agreement (this “Amendment”), is dated as of September 25, 2025, by and between the City of Rancho Palos Verdes ("GRANTEE") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA"). RECITALS: A. GRANTEE and LACMTA entered into that certain Funding Agreement No. 9200000000M550812, dated November 16, 2020, which was amended on December 26, 2023 (as amended, the "Existing FA"), which Existing FA provides for the Western Ave Congestion Improvements (25th to Palos Verdes Drive), (“the Project”); and B. WHEREAS, the LACMTA Board on September 25, 2025 approved the re-program and increase to the Measure M Funds by $3,650,000, from $1,330,000 to 4,980,000 for Project Study Report (PSR), Project Approval/ Environmental Document PAED), Plans, Specifications, and Estimates (PS&E), and Construction. This amount is within the Board authorized budget increase for the Project; and C. WHEREAS, the Funds are currently programmed Measure M Funds as follows: $90,000 in Fiscal Year (FY) 2020-21, $120,000 in FY 2021-22, $120,000 in FY2022- 23, $180,000 in FY2023-24, $490,000 in FY2024-25, $1,930,000 in FY2025-26, and $2,050,000 in FY2026-27. The total designated for PSR, PAED, PS&E, and Construction of the Western Ave Congestion Improvements (25th to Palos Verdes Drive) is $4,980,000; and D. GRANTEE and LACMTA desire to amend the Existing FA as provided herein. Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-1 FTIP#: LA9919479 Subregion ID: South Bay Project ID#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 Rev: 05.20.2025 2 Measure M MSP FA Amendment AGREEMENT: NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows: 1. Part I, Paragraph 2.2 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: “To the extent the Measure M funds are available, LACMTA shall make to GRANTEE a grant of the Measure M funds in the amount of $4,980,000 (the “Funds”) for the Project. LACMTA Board of Directors’ actions on August 27, 2020 and September 25, 2025 granted and reprogrammed the Measure M Funds for the Project. The Funds are currently programmed over seven Fiscal Years (FY): $90,000 in FY 2020-21, $120,000 in FY 2021-22, $120,000 in FY 2022-23; $180,000 in FY2023-24; $490,000 in FY2024-25; $1,930,000 in FY2025-26; and $2,050,000 in FY2026-27.” 2. Part I, Paragraph 13 of the Existing FA is hereby amended to change LACMTA’s project manager to Betina Garcia, Mail Stop 99-18-2. 3. Part I, Paragraph 14 of the Existing FA is hereby amended to change GRANTEE’s Director of Public Works to Ramzi Awwad, phone 310-544-5275, emailrawwad@rpvca.gov. 4. Part II, Section 9.1 (v) of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: “(v) Expending the Funds granted under this FA for allowable costs by the lapsing date. All Funds programmed for FY 2020-21, FY 2021-22, FY2022-23 and FY2023-24 are expended and no longer available. All Funds programmed for FY2024-25 are subject to lapse by June 30, 2027. All Funds programmed for FY2025-26 are subject to lapse by June 30, 2028. All Funds programmed for FY2026-27 are subject to lapse by June 30, 2029. 5. Attachment A of the Existing FA is hereby replaced by Attachment A-1, attached. 6. Attachment B-1 of the Existing FA is hereby replaced by Attachment B- 2, attached. 7. Attachment C-1 of the Existing FA is hereby replaced by Attachment C- 2 attached. 8. Attachment E - Federal Transportation Improvement Program (FTIP) Sheet of the Existing FA is hereby replaced by Attachment E-1, attached. 9. Part I, Paragraph 9 is hereby added to the Existing FA as follows: “9. Attachment E, the "FTIP PROJECT SHEET (PDF)", is required to ensure that the Project is programmed correctly in the most up-to-date FTIP document. The FTIP PROJECT SHEET PDF) can be found in ProgramMetro FTIP database under the reports section at https://programmetro.ecointeractive.com/secure2/login.asp. All projects that receive funding Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-2 FTIP#: LA9919479 Subregion ID: South Bay Project ID#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 Rev: 05.20.2025 3 Measure M MSP FA Amendment through Measure M must be programmed into the FTIP, which includes locally funded regionally significant projects for information and air quality modeling purposes. GRANTEE shall review the Project in ProgramMetro each year and update or correct the Project information as necessary during a scheduled FTIP amendment or adoption. GRANTEE will be notified of amendments and adoptions to the FTIP via e-mail. Changes to the FTIP through ProgramMetro should be made as soon as possible after GRANTEE is aware of any changes to the Project, but no later than October 1 of the year the change or update is effective. Should GRANTEE fail to meet this date, it may affect GRANTEE's ability to access funding, delay the Project and may ultimately result in the Funds being lapsed.” 10. Except as expressly amended hereby, the Existing FA remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing FA that are not expressly amended by this Amendment shall remain unchanged. Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-3 FTIP#: LA9919479 Subregion ID: South Bay Project ID#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 Rev: 05.20.2025 4 Measure M MSP FA Amendment IN WITNESS WHEREOF, the parties have caused this Amendment No. 2 to the FA to be executed by their duly authorized representatives as of the dates indicated below: LACMTA: LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY By: ________________________________________Date: ____________________ Stephanie Wiggins Chief Executive Officer APPROVED AS TO FORM: DAWYN R. HARRISON County Counsel By: ________________________________________Date: ____________________ Deputy GRANTEE: CITY OF RANCHO PALOS VERDES By: _______________________________________Date: ____________________ Ara Mihranian City Manager APPROVED AS TO FORM: By: _______________________________________Date: ____________________ William W. Wynder City Attorney Ü·¹·¬¿´´§ -·¹²»¼ ¾§æ ì¼¼è¿ì¾êó¿ïðìóìîç¿ó ççðéóç¾ê¼ê¼»é½êçê ÜÒæ ÝÒ ã ì¼¼è¿ì¾êó¿ïðìóìîç¿óççðéó ç¾ê¼ê¼»é½êçê Ü¿¬»æ îðîëòïïòïé ïïæíìæíî óðèùððù Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 1/12/2026 A-4 SOURCES OF FUNDS FY2020-21 FY2021-22 FY2022-23 FY2023-24 FY2024-25 FY2025-26 FY2026-27 Total Budget % of Budget LACMTA PROGRAMMED FUNDING MEASURE M MSP FUNDS 90,000$ 120,000$ 120,000$ 180,000$ 490,000$ 1,930,000$ 2,050,000$ 4,980,000$ SUM PROG LACMTA FUNDS 90,000$ 120,000$ 120,000$ 180,000$ 490,000$ 1,930,000$ 2,050,000$ 4,980,000$ 100% OTHER NON LACMTA FUNDING: LOCAL:-$ 0% STATE:-$ 0% FEDERAL:-$ 0% PRIVATE OR OTHER:-$ 0% SUM NON-LACMTA FUNDS -$ -$ -$ -$ -$ -$ -$ 0 TOTAL PROJECT FUNDS 90,000$ 120,000$ 120,000$ 180, 000$ 490,000$ 1,930,000$ 2,050,000$ 4,980, 000$ 100% ATTACHMENT A-1 - PROJECT FUNDING Measure M MSP - TSMIP Program - Funding Agreement Project - FA#: 9200000000M550812 Project Title: Western Ave Congestion Improvements (25th to PV Dr.) Project ID#: MM5508.12 PROGRAMMED BUDGET - SOURCES OF FUNDS 03.01.19 Measure M Funding Agreement - MSP Attachment A - Project Funding Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-5 SOURCES OF FUNDS Previous Years FY 2023-24 Qtr 2 FY 2023-24 Qtr 3 FY 2023-24 Qtr 4 FY 2024-25 Qtr 1 FY 2024-25 Qtr 2 FY 2024-25 Qtr 3 FY 2024-25 Qtr 4 TOTAL BUDGET LACMTA PROGRAMMED FUNDS: MEASURE M MSP FUNDS: Planning Activities/Prog Dev $131,790 $15,768 $98,465 $89,196 $114,781 $450,000 Environmental $4,524 $4,264 $3,160 $37,513 $49,461 Design and PS&E $18,098 $17,056 $12,638 $ 150,050 $ 197,842 Right-of-Way Acquisition $0 Construction $0 Construction Management $0 Other: Project Management $0 Total Measure M $131,790 $15,768 $98,465 $89,196 $137,403 $21,320 $15,798 $187,563 $697, 303 SUM PROG LACMTA FUNDS:$131,790 $15,768 $98,465 $ 89,196 $137,403 $21,320 $15,798 $187,563 $697,303 PROJECT FUNDING FY2023-24 and FY2024-25 $131,790 $15,768 $98,465 $ 89,196 $137,403 $21,320 $15,798 $187,563 $697,303 SOURCES OF FUNDS FY 2025-26 Qtr 1 FY 2025-26 Qtr 2 FY 2025-26 Qtr 3 FY 2025-26 Qtr 4 FY 2026-27 Qtr 1 FY 2026-27 Qtr 2 FY 2026-27 Qtr 3 FY 2026-27 Qtr 4 TOTAL BUDGET LACMTA PROGRAMMED FUNDS: MEASURE M MSP FUNDS: Planning Activities/Prog Dev $0 Environmental $87,500 $87,500 Design and PS&E $334,847 $334,847 Right-of-Way Acquisition $0 Construction $696,070 $696,070 $696,070 $ 696,070 $ 476,070 $3,260,350 Construction Management $84,000 $84,000 $84,000 $84,000 $84,000 $420,000 Other: Project Management $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $180,000 Total Measure M $422,347 $30,000 $810,070 $810, 070 $810,070 $810,070 $590,070 $0 $4,282,697 SUM PROG LACMTA FUNDS:$422,347 $30,000 $810,070 $810,070 $810,070 $810,070 $590,070 $0 $4,282,697 PROJECTFUNDINGPROJECTFUNDING FY2025-26 and FY2026-27 $ 422,347 $30,000 $810,070 $810,070 $810,070 $810,070 $590,070 $0 $4,282,697 TOTAL LACMTA FUNDS $554,137 $45,768 $908,535 $899,266 $947,473 $831,390 $605,868 $187,563 $4,980,000 TOTAL NON-LACMTA FUNDS $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL PROJECT FUNDING $554,137 $45,768 $908,535 $899,266 $947,473 $831,390 $605,868 $187,563 $4,980,000 ATTACHMENT B-2 - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure M MSP - TSMIP Program- Funding Agreement Project - FA#: 9200000000M550812 Project Title: Western Ave Congestion Improvements (25th to PV Dr.) Project ID#: MM5508.12 PROGRAMMED SOURCES OF FUNDS 09.10.19 1 of 1 Measure M Funding Agreement - MSP Attachment B - Expenditure Plan Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-6 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 1 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work ATTACHMENT C-2 SCOPE OF WORK CAPITAL PROJECT PROJECT NAME: Western Ave Congestion Improvements (25th to Palos Verdes Drive) PROJECT LOCATION/LIMITS/AREA: The project is located at Western Avenue in the Cities of Rancho Palos Verdes, Los Angeles, and Lomita. The project limits are Western Ave. from 25th Street to Palos Verdes Drive North. PROJECT DESCRIPTION INCLUDING MULTI-YEAR SUBREGIONAL PROGRAM AND PROJECT NEXUS: The Western Avenue Traffic Congestion Improvement Project is a multi-jurisdictional solution to operational deficiencies along the corridor. The project includes improvements within the Caltrans right of way in the Cities of Rancho Palos Verdes, Lomita, an d Los Angeles from 25th Street to Palos Verdes Drive North. The City of Rancho Palos Verdes will lead and execute the project with close communication and coordination with Caltrans, LADOT, and the City of Lomita. Through a Comprehensive Traffic Impact Study, the Project will identify potential operational deficiencies such as inadequate turn pockets’ storage capacities, and other factors that may contribute to bottlenecks and chokepoints under the existing conditions and determine countermeasures and solutions to improve the traffic flow. The project will also address the deficiencies regarding parking, fiber optic communications, traffic synchronizations, and signal timing along the Western Ave corridor to improve the traffic flow along Western Avenue. In order to increase the potential for more viability of the project's recommended operational solutions, the project traffic analysis will extend to Pacific Coast Highway which is the next major cross street at the north end of Western Ave. PROJECT FUNDING: PHASE LACMTA – MEASURE M FUNDS LOCAL AGENCY IF ANY) TOTAL PSR Equivalent Planning Document Scope Development) $450,000 $450,000 PA&ED (DEER or EPOP and Environmental Clearance) $136,961 $136,961 PS&E $532,689 $532,689 Project Management $180,000 $180,000 CON Management & Inspection $420,000 $420,000 Construction $3,260,350 $3,260,350 TOTAL BUDGET COST $4,980,000 $4,980,000 Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-7 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 2 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work SCOPE: The project features include, but are not limited to, the following: Planning Phase: Introduction: The City will develop a Project Study Report equivalent assessment, referred to as a scoping document, to refine and develop a single project alternative. The work undertaken for the scoping document will be utilized to scope environmental approval needs and efforts required for the Final Design Phase. Following the completion of the scoping development document. The City will utilize the Quality Management Assessment Process (QMAP) outlined below. The streamlined Project Development Review Process will obtain an Encroachment Permit via the streamlined Quality Management Assessment Process (QMAP) (Short Form), adopted by Caltrans in June 2020. The policy involves preparation of the Design Engineering Evaluation Report (DEER) (in lieu of the Project Report) for environmental clearance. In the case of less complex improvements, the use of the Encroachment Permits Office Process EPOP) may be sufficient. The following intersections will be evaluated for improvements: 1. Palos Verdes Drive North 2. Peninsula Verde Drive 3. Horizon Way 4. Avenida Aprenda 5. Westmont Drive 6. Toscanini Drive 7. Caddington Drive 8. Capitol Drive 9. Park Western Drive 10. Crestwood Street 11. Summerland Avenue 12. 1st Street 13. Weymouth Pl 14. Bynner Drive 15. 9th Street 16. 19th Street 17. 25th Street Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-8 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 3 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work The evaluation may include additional unsignalized intersections such as mid -block left turns onto various shopping centers within the Project Limits as deemed necessary Scoping Document (PSR Equivalent) Tasks: TASK 1: Perform Multi-Agency Coordination The City will establish initial contacts with key agency stakeholders (Caltrans, City of Los Angeles, and City of Lomita) to discuss project vision and establish key contacts for multi - agency coordination and collaboration. Schedule and hold meetings with the agencies to establish clear understanding of coordination needs, the application of various agencies policies and procedures, and guidelines towards reaching the necessary agreements and/or permits for planning, design, and implementation of the Project. This Task will also involve coordination effort with Caltrans to receive conceptual buyoff from that agency on the review methodology (QMAP Short Form or EPOP whichever is applicable to be determined during the Design Phase) to be used as part of Caltrans Project Development Review and Encroachment Permits Processes. TASK 2: Traffic Data Collection The City will procure an appropriate vendor to collect traffic data to supplement the upcoming Comprehensive Traffic Study. This early task is done in anticipation of and to avoid the holiday season and an incoming Caltrans Project in January 2023 to ensure better data quality. Traffic data collection and the subsequent Comprehensive Traffic Study will result in the development of the Project Scope Document. TASK 3: Procure Traffic Consultants Develop and advertise a Request for Proposals (RFP) to hire qualified consultants to conduct a Comprehensive Traffic Study, perform appropriate research to complete the ITS Inventory of Needs, develop the Concept of Operations, and develop the Project Scope Document for the Western Avenue Corridor (from north of Pacific Coast Highway to south of 25th Street). TASK 4: Conduct Comprehensive Traffic Impact Study Tasks to be performed by the procured consultants include: A) CONDUCT A COMPREHENSIVE TRAFFIC STUDY TO INCLUDE BUT NOT BE LIMITED TO THE FOLLOWING COMPONENTS: 1) Introduction (background, purpose, need, deficiencies, project sponsors/ stakeholders, etc.) 2) Study area and limits (mainline segments, intersections) Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-9 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 4 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work 3) Existing conditions (roadway/corridor descriptions, traffic volumes, traffic operational performance, collision patterns, etc.) 4) Review and inventory of current institutional arrangements such as operational, maintenance and cost sharing agreements which may require updates regardless of future operational plans 5) Document any existing ADT data or need for additional counts to be conducted to support the study. Document methodology for data collection and travel demand projection. 6) Perform literature review of prior studies conducted by the City, Caltrans, and others. 7) Document evaluation methodology, type of software, traffic modeling/analysis tool, study scenarios (existing, opening year, design year), performance metrics, etc. 8) Some of the key developments to be factored in the evaluation include but are not limited to the Ponte Vista Development, the City of RPV Mixed -use Development Plan and Housing Element, the Caltrans Bike Lane Project, etc.) 9) Perform Collision Analysis using the most recent 5-year data from SWITRS or TASAS. 10) Perform VMT Analysis as needed and as applicable to the project scope. 11) Conduct Traffic Operational Analysis (intersections, chokepoints & bottlenecks, root causality analysis, etc.). The analysis will capture all possibilities for improving traffic flow and will include but will not be limited to the following: a. Study turn lanes - each intersection will be studied to determine if the existing turn pockets’ storage capacities are sufficient, or if new turn lanes could reduce delay, and if it would be feasible to construct turn lanes given the geometric and right-of-way constraints. b. Access Management – Analyze median openings and their associated turn pockets to determine if they are in the appropriate location and of the appropriate length so that turning vehicles do not back-up into the through lanes and block traffic flow. c. Traffic safety enhancements – Evaluate pedestrian push buttons, signal head yellow back plates, and other such measures to reduce the likelihood of crashes that contribute to blocked lanes. d. With respect to adaptive functionality and its overall effect on the Corridor’s operational efficiency, investigate the following scenarios: i. Scenario 0 (Baseline) consists of current signal timing/operational conditions ii. Scenario 1 consists of “minimum build”type improvements Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-10 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 5 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work iii. Scenario 1A consists of improvements to current Caltrans TOD plans iv. Scenario 1B consists of improvements to current Caltrans TOD plans and/or recommendation of traffic responsive operations which involves signal timing changes as a result of certain thresholds, such as traffic volumes at a given approach, being met). v. Scenario 2 consists of Caltrans continuing to operate intersections along the corridor vi. Scenario 2A consists of Caltrans deploying its Adaptive Signal Control Technology (ASCT), TSMSS system (Caltrans uses the TSMSS signal system as a statewide standard with adaptive module added), at its 11 signalized intersections within the project’s limits. vii. Scenario 2A Plus consists of additional measures to allow the Caltrans TSMSS system to share data (such as cycle lengths and offsets) with the adjacent LADOT adaptive system. viii. Scenario 2B consists of Caltrans deploying its TSMSS at a reduced number of intersections (as compared to Scenario 2A). The reduced number of intersections is based on the traffic operational analysis and the data collection results described earlier. ix. Scenario 2C consists of Caltrans assuming operational responsibilities at all 17 signalized intersections within the project’s limits. x. Scenario 2C Minus consists of Caltrans assuming operational responsibilities and deploying its TSMSS at 2 additional intersections as compared to Scenario 2A (for a total of 13 within the project’s limits). xi. Scenario 3 consists of LADOT assuming operational responsibilities of all intersections along the corridor xii. Scenario 3A consists of LADOT deploying its Adaptive Traffic Control System (ATCS) at the 11 signalized intersections currently operated by Caltrans within the project’s limits, in addition to continuing operational responsibilities at the other 8 signalized intersections. xiii. Scenario 3B consists of LADOT deploying ATCS at a reduced number of intersections (as compared to Scenario 3A). The reduced number of intersections is based on the traffic operational analysis and the data collection results described earlier Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-11 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 6 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work 12) Assess need for Transit Signal Priority. 13) Document improvements needed tied to pedestrians and bicycles detection/timing/accessibility issues. 14) Conclusion and recommended countermeasures to become part of the Project Scope Document. 15) Typical Performance Metrics. The typical performance metrics to be used as means to evaluate the performance of the Corridor include but are not limited to: a. Mainline: i. VMT ii. VHT iii. VHD iv. Speed v. Flow vi. Travel Time vii. Density viii. Collision Rates b. Intersection i. Delay ii. LOS iii. Queue Length DELIVERABLE: Comprehensive Traffic Study to inform the “Background” and “Traffic, Maintenance and Operations Impacts” sections of the DEER or EPOP, whichever is determined to be the appropriate review process during that phase. TASK 5: Assessment of the Existing ITS Infrastructure Capabilities and Development of an Inventory of ITS Infrastructure Needs to Become Part of the Project Scope Document A) Investigate type, condition, and life expectancy of each of the existing ITS components via field visits and review of available literature and inventories (Caltrans and LADOT) to develop an Inventory of Existing Infrastructure to include but not be limited to: 1) Signal Hardware 2) Signal Software 3) Controllers (HW/SW & FW) 4) Ped Push Buttons 5) Signal Heads 6) Communication Infrastructure 7) Detection Infrastructure 8) CCTV 9) CMS 10) Central Traffic Signal Control System Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-12 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 7 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work B) Conduct the necessary analysis to determine ITS Inventory of Needs in alignment with the recommended improvements from the Proposed Traffic Study DELIVERABLE: ITS Inventory of Needs to inform the “Background” and “Traffic, Maintenance and Operations Impacts” sections of the DEER or EPOP, whichever is determined to be the appropriate review process during that phase. TASK 6: Develop the Concept of Operations (CONOPS) Which Will Establish Goals and Objectives of the Project Associated with the Most Feasible Adaptive Deployment Strategy. A) Utilizing the outcome of the analysis performed under 11)a. through 11)c. in Task 4- A, and subject to the multiagency collaboration, develop the necessary ConOps that will establish Goals and Objectives of each of the responsible agencies to deploy and/or assume operational and maintenance responsibilities of the system. This document should also include the Maintenance and Operations Plan for all the proposed improvements. B) Identify the need for interagency agreements to enable the selected adaptive functionality strategy deployment, and related operations and maintenance responsibilities. DELIVERABLE: Concept of Operations Document to inform the “Purpose and Need” and Right of Way” sections of the DEER or EPOP, whichever is determined to be the appropriate review process during that phase. TASK 7: Develop the Project Scope Document Prepare Project Scope Document that will provide Detailed Scope of Work for the Design Consultant during the next Design Phase. The Project Scope Document will include but not be limited to the following: A) All recommended improvements or countermeasures from the proposed Comprehensive Traffic Study prioritized based on appropriate performance metrics and cost. B) All recommended ITS improvements from the ITS Inventory of Needs, in support of the Concept of Operations and prioritized based on appropriate performance metrics and cost. C) Functional requirements for the procurement of an ADAPTIVE Traffic Signal System, as may be identified in previous tasks. D) Communication System such as fiber optic, radio or wireless system to support the desired ITS operations. E) Development of Signal Synchronization Plans for a minimum of three periods, i.e., morning, mid-day, and afternoon peak hours as identified in the initial comprehensive study. Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-13 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 8 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work F) Intersection enhancements such as new controllers, communication modules, battery backup systems, detection systems, transit priority related equipment, etc. DELIVERABLE: Project Scope Document to inform the “Purpose and Need” and Proposed Scope of Work” sections of the DEER or EPOP, whichever is determined to be the appropriate review process during that phase. TASK 8: Project Management and Preparation of Periodic Updated Schedule, Deliverables, and Meetings Tasks to be performed include, but are not limited to, the following: A) Meet as needed with the City to accomplish Project tasks as outlined. Meetings expected between the Consultant and City, shall be and not be limited to: Project Kick- off Meeting, presentation of “Summary Letter Report", progress meetings and preparation for the Community Information Workshop at 50% and 90% design completion. B) Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project. PAED and Design Phase: TASK 1: Procure Design Consultants Develop and advertise a Request for Proposals (RFP) to hire qualified consultants to develop preliminary plans, DEER or EPOP, and plans, specifications, and estimates based on the Project Scope Document for the Western Avenue Corridor (from north of Pacific Coast Highway to south of 25th Street). TASK 2: Preliminary Engineering and Environmental Analysis Tasks to be performed by the procured consultants include: A) Develop Preliminary Plans and initial project framework prior to holding Conceptual meeting(s) with Caltrans. B) Conduct up to two (2) Conceptual meetings with Caltrans to establish full understanding of Caltrans Encroachment Permits Policies and Requirements. C) Utilizing Caltrans QMAP methodology and check lists, determine need for appropriate documentation required by Caltrans as part of its EP review and approval process: 1) Design Engineering Evaluation Report (DEER) Or 2) Encroachment Permit Office Process (EPOP) which may require a Permit Engineering Evaluation Report (PEER) Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-14 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 9 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work D) Develop DEER or EPOP whichever is determined to be required E) Perform Environmental Analysis 1) It is anticipated this project will be a Categorical Exemption project. Tasks to be performed include, but are not limited to the following: a. Prepare environmental document consistent with CEQA Guidelines. b. Coordinate with Caltrans for work within Caltrans R/W for required environmental review and approval. TASK 3: Deliver 100% Plans, Specifications, and Estimates (PS&E) Based on the scope outlined in the Project Scope Document, prepare and submit 100% completed PS&E and DEER or EPOP along with other required documentation as part of the EP Application to Caltrans Office of EP and obtain EP. TASK 4: Project Management and Preparation of Periodic Updated Schedule, Deliverables, and Meetings Tasks to be performed include, but are not limited to, the following: A) Meet as needed with the City to accomplish Project tasks as outlined. Meetings expected between the Consultant and City, shall be and not be limited to: Project Kick- off Meeting, presentation of “Summary Letter Report", progress meetings and preparation for the Community Information Workshop at 50% and 90% design completion. B) Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project. TASK 5: Additional Tasks A) Metro Grant Support: compiling any Grant related items, submitting to and coordinating with Metro. B) Coordination with Caltrans on all their Western Avenue activities including upcoming Bike Lanes and ADA Improvements Project C) Coordination with other effected agencies (LA, Lomita, etc.) D) Update of Landscape Maintenance Agreement with Caltrans (to be added to the Beautification Workplan). Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-15 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 10 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work Construction Phase: TASK 1: Procure Construction Contractor A) Prepare a Notice Inviting Bids using the final plans, specifications, and bid documents. B) Conduct a pre-bid conference. C) Respond to Requests for Information during the bid process, including coordination with the design vendor as needed. D) Evaluate bids and make a recommendation toward selection based on the lowest, most responsible and responsive bidder. E) Prepare and execute a contract with the selected contractor. TASK 2: Procure Consultant to provide Construction Management and Inspection Services A) Prepare a Request for Proposals for CM/CI Services using the final plans, specifications, and bid documents. B) Conduct a pre-proposal conference. C) Respond to Requests for Information during the proposal process, including coordination with the design vendor as needed. D) Evaluate proposals and make a recommendation toward selection based on the lowest, most qualified, and most responsible and responsive proposer. E) Prepare and execute a contract with the selected consultant. TASK 3: Provide Project Management Services throughout the Construction Phase A) Administration 1) Prepare biweekly project status reports during Material Procurement, and weekly reports during Construction including but not limited to: a. Budget status with expenditures to date versus approved budget and change orders. b. Current schedule versus baseline schedule including breakdown of major milestones. c. Contract status and expiration date for design and construction vendors contracts. d. Summary of activities from prior week. e. Summary of activities for upcoming weeks. Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-16 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 11 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work B) Coordination 1) Attend a pre-construction meeting with the contractor, construction manager, construction inspector, and other involved parties. 2) Attend weekly status meetings with CM/CI consultant and contractor. Provide City with any pertinent updates. 3) Attend meetings with City staff on any contingencies. 4) Respond to inquiries and provide responses to City, public, and other parties. C) Budget Management 1) Review monthly contractor and CM/CI invoices and provide comments to the contractor or provide approval recommendation memo to City, including review of re-submitting invoices. D) Construction Closeout 1) Coordinate with the CM/CI consultant to conduct project walk-throughs and ensure the consultant coordinates construction punch lists with the contractor. 2) Coordinate with the CM/CI consultant to monitor the contractor to ensure as -built drawings and specifications are properly maintained. Obtain the as -built documents and submit them at the end of the project to the City Engineer for review, approval, and further processing. 3) In coordination with the CM/CI consultant, prepare project closeout, necessary documents, final invoicing, staff report for acceptance of the project by City Council, and presentation of report at City Council; prepare and file a Notice of Completion (NOC) at the County Recorders Office; and prepare a final retention release invoice 35 days after filing the NOC. TASK 4: Provide CM/CI Services A) Perform CM oversight of the overall execution of the project focusing on time, cost, scope, and quality. Examples of tasks include: 1) Pre-Construction Activities: a. Review plans, lead pre-con meetings, coordinate utilities/permits, and approve contractor’s schedule and submittals. 2) During Construction: a. Manage schedule budget, and scope; review RFIs and Change Orders; coordinate with agencies; hold progress meetings, ensure labor and environmental compliance. Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-17 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 12 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work 3) Closeout: a. Perform final walkthrough, punch list, as builts, final payments, and documentation. B) Perform CI tasks to ensure the work complies with PS&E as follows: 1) Daily Inspection Tasks 2) Specialized Inspection Tasks 3) Reporting and Communications 4) Coordination with CM TASK 5: Contractor to Complete Construction Contractor to complete construction of the following key project components in accordance with the Plans, Specifications, and Estimates (PS&E) developed in the Design Phase and all other City Construction Contract Documents and Requirements: A) Traffic Signal Synchronization of 11 signalized intersections on Western Avenue (S. Weymouth Ave to Palos Verdes Drive North) through the deployment of Kimley Horn’s Kadence software, an Adaptive Traffic Signal Control technology including all field and central hardware and software communications and detection systems. B) Install Flashing Yellow Arrow (FYA) signal including all related software/firmware, and detection and communication components at the Intersection of Western Ave and Park Western Drive. C) Perform Left Turn (LT) Pocket extensions at the following 7 locations on Western Ave: 1) NB LT at Avenida Aprenda 2) SB LT at Westmont Drive-Delasonde Drive 3) NB LT at Toscanini 4) NB LT at Terraces Shopping Center 5) SB LT at Park Western Drive 6) SB LT at 1st Street 7) SB LT at Weymouth Place-Avenue D) Convert the existing traffic signal split phasing to regular phasing at the Intersection of Western Ave and W. Crestwood Street including the necessary restriping of the lane lines in the East/West Directions. E) Other minor signage improvements at various locations. F) Upgrade the existing CCTV Camera at the Intersection of Western Ave at Summerland Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-18 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 13 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work PROJECT DETAILED SCHEDULE: Milestones Begin End Duration months) Planning (PSR Equivalent) August 2022 July 2024 24 Comprehensive Traffic Study May 2023 October 2023 6 ITS Inventory of Needs August 2023 November 2023 4 Concept of Operations September 2023 December 2023 4 Project Scope Document January 2024 July 2024 7 Design Bid & Award August 2024 November 2024 4 PA&ED (Environmental Clearance / DEER / EPOP) November 2024 March 2025 5 PS&E (Design) November 2024 August 2025 10 Project Management October 2025 March 2027 18 Advertise, Bid, and Award October 2025 December 2025 3 CON Management & Inspection January 2026 March 2027 15 Construction January 2026 February 2027 14 Closeout April 2027 June 2027 3 Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-19 FTIP #: LA9918940 Subregion ID: South Bay Project#: MM5508.12 Amendment No. 2 FA#: 9200000000M550812 03.01.19 14 Measure M Funding Agreement – MSP Attachment C-2 – Scope of Work PROJECT MAP: Docusign Envelope ID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-20 Los Angeles Metropolitan Transportation Authority 2025 Federal Transportation Improvement Program ($000) LA9919479TIPID Implementing Agency Rancho Palos Verdes, City of SCAG RTP Project #: Conformity Category: Project Description: The project improvements (within the Caltrans ROW in the Cities of Rancho Palos Verdes, Lomita, and Los Angeles) include extending the existing Left Turn pockets at 7 locations and related median modifications; installation of Flashing Yellow Arrow at one intersection; and geometric (through restriping only) alterations at one intersection. The project will also address deficiencies regarding fiber optic communications, traffic synchronization, and signal timing along the Western Ave corridor. Study:N/A Is Model: Model #: PM: Lorna Cloke - (310)544-5276 LS: N LS GROUP#: PPNO:EA #: Program Code: ITS02 - SIGNAL SYNCHRONIZATION Stop Loc: Air Basin: SCAB Envir Doc: CATEGORICAL EXEMPTIONS -- CEQA - 03/31/2025 Uza: Los Angeles-Long Beach-Santa Ana Sub-Area: Sub-Region: South Bay Cities COG CTIPS ID: Lane # Extd: Lane # Prop: Imprv Desc: Hov acs eg loc: Toll Rate: 0.00 Toll Colc Loc: Toll Method: System :State Hwy Completion Date 12/31/2030Phase: Engineering/Plans, Specifications and Estimates (PS&E)Distance: Postmile: Route :213 PRIOR PROG TOTALBEYONDPHASE29/3028/2927/2826/2725/2624/25 0 $0 $1,330 $1,330PEMEASUREMMYSP (Multi Year Subregional Program) CON RW SUBTOTAL $4,980 $2,190 $1,460 $1,330 3,650 $2,190 $1,460 $0 0 $0 $0 $0 1,330 $1,460 $2,190TOTAL TOTAL PE: $1,330 TOTAL RW: $0 TOTAL CON: $3,650 4,980 TOTAL PROGRAMMED: $4,980 General Comment: Modeling Comment: TCM Comment: Amendment Comment: CMP Comment: Narrative: Change reason:NEW PROJECT Total ProjectCostLastRevisedAmendment25-18 - Submitted $4,980 1Page Friday, September 19, 2025 Attachment E-1DocusignEnvelopeID: 1BF5044A-7F68-42F0-A3FF-3EA087151A30 A-21