CC SR 20250617 K - FY25-26 Annual PSA & POs Over $25K
CITY COUNCIL MEETING DATE: 06/17/2025
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration to approve professional service agreements , amendments, and purchase
orders which exceed $25,000 for Fiscal Year 2025-26.
RECOMMENDED COUNCIL ACTION:
(1) Approve 13 amendments to existing professional service agreements for Fiscal
Year 2025-26;
(2) Award 4 new professional service agreements for Fiscal Year 2025 -26;
(3) Approve 15 Purchase Orders for FY 2025-26 that exceed $25,000 for various City
Departments;
(4) Authorize the Mayor to execute 13 amendments to existing professional services
agreements approved as to form by the City Attorney; and,
(5) Authorize the Mayor to execute two agreements for professional services and two
agreements for class instruction approved as to form by the City Attorney.
FISCAL IMPACT: If approved, the value of the contracts is approximately $3.04 million.
This amount is included in the FY 2025-26 Draft Budget for all
Departments being considered tonight by the City Council under a
separate agenda item. VR
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: James O’Neill, Senior Administrative Analyst JO
REVIEWED BY: Vina Ramos, Director of Finance VR
APPROVED BY: Ara Mihranian, AICP, City Manager
______________________________________________________________________
ATTACHED SUPPORTING DOCUMENTS:
A. Summary of Maintenance and Operations Vendors and Funding Sources
Over $25,000 per FY (page A-1)
B. Amendment No. 2 to the Agreement for Professional Services with Blais &
Associates, LLC (page B-1)
C. Amendment No. 1 to the Agreement for Professional Services with Jeff
Koven (page C-1) - Forthcoming Late Correspondence
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D. Amendment No. 1 to the Agreement for Professional Services with Maria
Serrao (page D-1) - Forthcoming Late Correspondence
E. Amendment No. 1 to Agreement for Professional Services with Tripepi
Smith (page E-1)
F. Amendment No. 2 to the Agreement for Professional Services with Coleen
Berg (page F-1)
G. Amendment No. 2 to Agreement for Professional Services with Cotton
Shires and Associates (page G-1)
H. Amendment No. 1 to Agreement for Professional Services with Coyote
Wildlife and Pest Solutions, Inc. (page H-1)
I. Amendment No. 1 to Agreement for Professional Services with Infinity
Technologies (page I-1)
J. Amendment No. 2 to Agreement for Professional Services with LSA
Associates, Inc. (page J-1)
K. Amendment No. 2 to Agreement for Professional Services with Willdan
Engineering (page K-1) - Forthcoming Late Correspondence
L. Agreement for Professional Services with Shuster Advisory Group, LLC.
(page L-1)
M. Amendment No. 2 to Agreement for Professional Services with All City
Management Services, Inc. (page M-1)
N. Amendment No. 1 to Agreement for Professional Services with Black Knight
Patrol, LLC. (page N-1)
O. Amendment No. 1 to Agreement for Professional Services with West Coast
Arborists, Inc. (page O-1)
P. Agreement for Class Instruction with Kathleen Borgida (page P-1)
Q. Professional Services Agreement with Marina Graphic Center, Inc. (page
Q-1)
R. Agreement for Class Instruction with Matsumoto Music, LLC (page R-1)
BACKGROUND:
This report addresses planned professional services agreements, maintenance
agreements, other non-personnel services, and purchases of supplies and small
equipment valued at $25,000 or more for FY 202 5-26 that have not been previously
authorized by the City Council through multi-year agreements.
Initiated in FY 2017-18, this process is designed to consolidate the approval of ongoing
annual agreements and purchase orders that would result in cumulative expenditures
with a vendor exceeding $25,000, resulting in enhanced efficiency, transparency, and
oversight. This procedure does not include agreements, associated amendments and
other authorizations for expenditures that have previously been authorized by the City
Council for the 2025-26 Fiscal Year, including those related to capital improvement
projects. Prior to this process, each authorization for agreements and purchase orders
that would result in a cumulative expenditure for a vendor within a fiscal year would be
presented to City Council individually for consideration.
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This process also adheres to City policies, including Ordinance No. 618 (Purchasing),
codified in Rancho Palos Verdes Municipal Code (RPVMC) Chapter 2.14 – Approval and
Execution of Contracts, which requires City Council approval and Mayoral execution for
new or amended agreements over $25,000. Additionally, RPVMC § 2.44.050(C) requires
City Council approval for purchases of supplies or small equipment exceeding $25,000
per vendor.
Accordingly, for budget authorization, Staff seeks City Council approval for the allocation
and expenditure of funds pursuant to adoption of the annual budget for Fiscal Year 2025 -
26, for which the public hearing for the FY 2025-26 Budget adoption is a separate item
on the agenda.
DISCUSSION:
Tonight, staff is recommending that the City Council approve the renewal of ongoing
annual service agreements, purchase orders of $25,000 or more, and authorize the
Mayor to sign new or amended professional services agreements as outlined in this
report.
This summary includes vendor names, contract terms, estimated costs, account details
and budgeted amounts for items under consideration. Estimated costs and budgeted
amounts may change during the year, and not-to-exceed (NTE) amounts may be lower
based on actual work and negotiated rates. Expenditures beyond the NTE will return to
the City Council for approval as required by the City's Purchasing Ordinance. The details
discussed below are organized by department and item number, corresponding to the
Summary of Maintenance and Operations Vendors and Funding Sources Over $25,000
for FY 2025-26 (Attachment A).
CITY ADMINISTRATION
#1 - Azteca Systems, LLC
Azteca Systems, LLC (Azteca) provides software licensing, maintenance and support for
the Cityworks software program utilized by the City’s Public Works Department. The City
entered into a Licensing Agreement with Azteca in July of 2021, with the option to renew
annually.
Staff recommend that City Council authorize the renewal of the Licensing Agreement for
one year and for staff to issue a Purchase Order for FY2025-26 not-to-exceed $48,000.
Account number(s): 101-400-1470-5201
(General Fund / Information Technology / Repair & Maintenance Services)
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#2 - Blais & Associates, LLC
Blais & Associates, LLC (Blais) provides grant management services which support the
City’s grant program. The City entered into a one-year Agreement with Blais for $62,507
in June 2023, with the option for two one-year extensions. The City Council exercised
the first option, extending the term through June 30, 2025, by approving Amendment No.
1 on June 18, 2024.
Staff recommend approval of Amendment No. 2 (Attachment B) to extend the Agreement
through June 30, 2026 and increase the contract amount to a not-to-exceed amount of
$121,555. The estimated cost in FY 2025-26 is not-to-exceed $59,336.
Account number(s): 101-400-2999-5101
(General Fund / Non-Departmental / Repair & Maintenance Services)
#3 - Canon Solutions America
Canon Solutions America (Canon) provides equipment, maintenance and service for the
majority of equipment used by staff for daily printing and scanning. The City entered into
a five-year Agreement with Canon to lease eight multi-function printers and a plotter. The
Agreement included the lease cost, consumables, maintenance and service throughout
term of the Agreement. The City increased the scope of that contract to add two devices
in October 2022.
Staff recommend that City Council authorize staff to issue a Purchase Order for FY 2025-
26 for an amount not-to-exceed $56,000.
Account number(s): 101-400-1470-5201 ($14,000)
(General Fund / Non-Departmental / Repair & Maintenance Services)
681-400-0000-5106 ($42.500)
(General Fund / Non-Departmental / Repair & Maintenance Services)
#4 - Civic Plus
The City entered into a agreement with CivicPlus, LLC in September of 2014 to redesign,
implement and host the new official City website. Since the start of the Agreement,
CivicPlus acquired two other companies used by the City for Municipal Code and Social
Media Archiving Services resulting in the total value of the services provided by CivicPlus
to exceed the $25,000 annual threshold.
Staff recommend that City Council authorize staff to issue a Purchase Order for FY 2025-
26 for an amount not-to-exceed $33,000.
Account number(s): 101-400-1470-5201
(General Fund / Information Technology - Datal / Repair & Maintenance
Services)
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#5 - DELL Marketing, L.P.
DELL Marketing, L.P. (DELL) is a well-known national manufacturer of desktop and laptop
computers, computer servers, and related equipment, from which the City has purchased
products to support daily operations. The City entered into a three-year contract with
DELL for licensing of Microsoft products for City use.
Staff recommend that City Council authorize staff to issue a Purchase Order for FY 2025-
26 for an amount not-to-exceed $165,000, which includes the payment of the third year
of the Licensing Agreement (for $95,000) and for potential hardware and equipment that
is deemed necessary during the course of the fiscal year.
Account number(s): 101-400-1470-5201 ($95,000)
(General Fund / Information Technology /
Repair & Maintenance Services)
101-400-1470-4310 ($20,000)
(General Fund / Information Technology /
Repair & Maintenance Services)
681-400-0000-4401 ($50,000)
(Equipment Replacement / Unassigned / Rents & Leases)
#6 - Jeff Koven
Jeff Koven has provided audio-visual services to the City’s RPVtv Channel since 2011,
namely filming City Council meetings, City events, and segments for RPVtv shows. Mr.
Koven’s three-year Professional Services Agreement is scheduled to expire on August
16, 2025. To ensure continuity of services, Staff recommends City Council to authorize
Amendment No. 1 to extend Mr. Koven’s Agreement by an additional year, update his
hourly rates, and increase his contract compensation by $40,000 for a total not-to-exceed
amount of $160,000.
Account number(s): 101-400-1440-5101 ($125,000)
(RPV TV Professional / Tech Services)
#7 - Maria Serrao
Maria Serra has provided television production services to the City’s RPVtv Channel since
2011, namely filming City events and filming segments for RPVtv shows. Ms. Serrao’s
three-year Professional Services Agreement is scheduled to expire on August 16, 2025.
To ensure continuity of services, Staff recommends City Council authorize Amendment
No. 1 to extend Ms. Serrao’s Agreement by an additional year and increase her contract
compensation by $46,000 for a total not-to-exceed amount of $184,000.
Account number(s): 101-400-1440-5101 ($125,000)
(RPV TV Professional / Tech Services)
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#8 - SHI International Corp.
SHI International Corp. (SHI) provides annual software licensing and services, warranties
for hardware, and support to the City’s Information Technologies (IT) division, and assists
the IT division in miscellaneous hardware and software purchases.
Staff recommend that City Council authorize staff to issue a Purchase Order for FY 2025-
26 in an amount not-to-exceed $85,000.
Account number(s): 101-400-1470-5201 ($65,000)
(General Fund / Information Technology / Repair & Maintenance Services)
101-400-1470-4310 ($20,000)
(General Fund / Information Technology / Operating Materials & Supplies)
#9 - Tripepi Smith and Associates, Inc.
Tripepi Smith and Associates, Inc. (Tripepi Smith) provides strategic landslide
communications support services to the City. The City entered into a one -year
Agreement with Tripepi Smith for $35,000 in June 2024 under the local state of
emergency declaration.
Staff recommend that City Council approve Amendment No. 1 (Attachment C) to extend
the Agreement through June 30, 2026, and increase the contract amount to a not-to-
exceed amount of $117,500. The estimated cost for FY 2025-26 is not-to-exceed
$35,500.
Account number(s): 101-400-2999-5101
(General Fund / Non-Departmental / Professional & Technical Services)
COMMUNITY DEVELOPMENT DEPARTMENT
#10 - Coleen Berg (Choice Mediation)
Coleen Berg (Choice Mediation) provides mediation consulting services, primarily
associated with view preservation and restoration cases, on an as-needed basis. The
City entered into a two-year Professional Services Agreement (Agreement with Ms. Berg)
for a not-to-exceed amount of $135,000 on July 1, 2022, with an option to extend the term
by one year. On July 1, 2024, the City Council exercised the option to extend the term
through June 30, 2025 by approving Amendment No. 1.
Staff recommend that City Council approve proposed Amendment No. 2 (Attachment F)
to authorize Ms. Berg to continue providing mediation consulting services to the City by
extending the term of the Agreement by three years, through June 30, 2028, and increase
the contract amount by $135,000, to a revised not-to-exceed amount of $270,000. The
estimated cost in FY 2025-26 is not to exceed $45,000.
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Account number(s): 101-400-4150-5101
(General Fund / View Restoration / Professional & Technical Services)
#11 - Cotton, Shires and Associates, Inc.
Cotton, Shires and Associates, Inc. (Cotton Shires) provides on-call geotechnical
consulting services on an as-needed basis. These services are specific to permit
applications and not related to the services provided by Cotton Shires related to the
landslide complex, which is addressed separately through the Capital Improvement
Program. The City entered into a two-year Agreement with Cotton Shires for $540,000
on July 1, 2022, with an option to extend services for one-year. The City Council
exercised the option to extend the term through June 30, 2025 by approving Amendment
No. 1 on July 1, 2024.
Staff recommend that City Council approve Amendment No. 2 (Attachment G) to extend
the Agreement through June 30, 2027 and increase the contract amount to a not-to-
exceed amount of $900,000. It is important to note that applicants / property owners pay
for the expenses related to this contract, through Trust Deposits.
Although billing rates remain unchanged for Amendment No. 2, Cotton Shires has stated
that they will likely request a 10% rate increase for work after June 30, 2026.
The estimated cost in FY 2025-26 is not to exceed $180,000.
Account number(s): 101-400-4170-5101
(General Fund / Geology / Professional & Technical Services)
#12 - Coyote Wildlife and Pest Solutions, Inc.
Coyote Wildlife and Pest Solutions, Inc. (Coyote Wildlife) provides services to the City in
response to concerns regarding coyotes. The City entered into a two-year Professional
Service Agreement with Coyote Wildlife on September 5, 2023 for $180,000, with an
option to extend the contract term by an additional year.
Staff recommend that City Council approve Amendment No. 1 (Attachment H) to the
Agreement with Coyote Wildlife to extend the Agreement through June 30, 2026, without
increasing the contract amount of $180,000. The estimated cost in FY 2025-26 is not to
exceed $60,000.
Account number: 101-400-4180-5101
(General Fund / Animal Control / Professional & Technical Services)
#13 - Infinity Technologies
Infinity Technologies (Infinity) provides on-call Citywide Geographic Information System
(GIS) services. The City entered into a two-year Professional Services Agreement with
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Infinity (Agreement with Infinity) for $225,000 on June 30, 2023, with the option to extend
the contract term by an additional year.
Staff recommend that City Council approve Amendment No. 1 (Attachment I) to the
Agreement with Infinity to exercise that option and extend the term of the Agreement
through June 30, 2026 without increasing the contract sum.
The estimated cost in FY 2025-26 is not-to-exceed $75,000.
Account number: 101-400-4110-5101
(General Fund / Community Dev. Admin. / Professional & Technical Services)
#14 - LSA Associates, Inc.
LSA Associates, Inc. (LSA) provides on-call biological review services on an as needed
basis. The City entered into a two-year Professional Services Agreement with LSA
(Agreement with LSA) for $30,000 on July 1, 2022, with the option to extend the term by
one year. On July 1, 2024, the City Council exercised the option to extend the term
through June 30, 2025, by approving Amendment No. 1.
Staff recommend that City Council approve Amendment No. 2 (Attachment J) to the
Agreement with LSA to extend the term of the agreement by two additional years, through
June 30, 2027, without increasing the contract amount of $30,000. It is important to note
that the City is reimbursed by applicants / property owners, through Trust Deposits, for
most expenses related to this contract.
The estimated cost in FY 2025-26 is not to exceed $30,000.
Account number: 101-400-4120-5101
(General Fund / Planning / Professional & Technical Services )
#15 - Willdan Engineering
Willdan Engineering (Willdan) provides on-call consulting review services on an as-
needed basis. The City entered into a two-year Professional Services Agreement with
Willdan (Agreement with Willdan) for $12,000 on July 1, 2022, with the option to extend
the term by one year. On July 1, 2024, the City Council exercised the option to extend the
term through June 30, 2025, by approving Amendment No. 1.
Staff recommend that City Council approve Amendment No. 2 (Attachment K) to the
Agreement with Willdan, to extend the term of the Agreement by two additional years,
through June 30, 2027, and increase the contract amount by $30,000, resulting in a
revised contract sum of $42,000. It is important to note that the expenses related to this
contract are paid by applicants / property owners through Trust Deposits.
The estimated cost in FY 2025-26 is not to exceed $30,000.
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Account number: 101-400-4120-5101
(General Fund / Planning / Professional & Technical Services )
FINANCE DEPARTMENT
#16 - Shuster Advisory Group, LLC
On December 13, 2019, the City approved an Agreement with SFG Retirement Plan
Consulting, LLC, now the Shuster Advisory Group, LLC (Shuster) to provide Fiduciary
and Non-Fiduciary Services for the City’s 457 Deferred Compensation, 401 Money
Purchase Plan and Trust, and Retirement Health Savings Plans. This service is critical
for the City’s human resources and payroll bi-weekly process.
While the City has used this service since 2019, a recent review by Staff, in coordination
with the City Attorney, determined that it would be best to enter into a new agreement.
Therefore, rather than a renewal, Staff recommend that City Council approve a new
Contract Services Agreement (Attachment L) for Shuster to continue to provide those
services at the same annual rate the City has been charged each year since January
2021. The new Contract Services Agreement is for a three-year term, with the option of
two one-year extensions, at an annual rate of $22,000. This amount is charged
throughout the year directly from the City’s plan assets.
The estimated cost for FY 2025-26 is not-to-exceed $22,000. (Not paid through an
invoice, instead, an offset directly from the City’s plan assets).
Account number(s): N/A
PUBLIC WORKS DEPARTMENT
#17 - All City Management Services, Inc.
All City Management Services, Inc. (ACMS) provides crossing-guard services before and
after school (including summer sessions) at four school locations within the City . The City
partners with Palos Verdes Peninsula Unified School District (PVPUSD) and the
Peninsula Education Foundation (PEF) and shares the costs of crossing guard services
at the three PVPUSD school locations, with the City being assigned 43% of the costs,
whereas the City pays the full cost of crossing guard services at the Los Angeles Unified
School District (LAUSD) location. The following locations and associated number of
crossing-guards positions assigned are:
▪ (PVPUSD) Miraleste Intermediate School ........ 3 guards
▪ (PVPUSD) Ridgecrest Intermediate School ...... 1 guard
▪ (PVPUSD) Silver Spur Elementary School ....... 2 guards
▪ (LAUSD) Dodson Middle School ....................... 1 guard
ACMS has provided these services for the City since 2001, and the City contracts with
ACMS to help ensure maximum continuity of services with crossing guard services
provided by PVPUSD.
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The City entered into a one-year Agreement with ACMS for $62,507 in June 2023, with
the option for two one-year extensions, based on mutual consent. The City Council
exercised the first option, extending the term through June 30, 2025 and increasing the
contract sum by $59,048, by approving Amendment No. 1 on June 18, 2024.
Staff recommend that City Council approve Amendment 2 (Attachment M) for ACMS to
continue to provide crossings guard services, extending the term of the agreement
through June 30, 2026 and increasing the contract sum by $143,338. This proposed
extension to provide crossing guard services for the 2025 -26 school year is based on a
negotiated rate of $143,338 plus 15% contingency.
The estimated cost in FY 2025-26 is not-to-exceed $164,839, of which up to $70,881 is
the City’s financial obligation and up to $93,958 is the financial obligation of PVPUSD and
the Peninsula Education Foundation based on the assigned percentages of costs
described above.
Account Number(s): 101-400-3120-5101 ($70,881)
(General Fund / Traffic Safety / Professional & Technical Services)
#18 - Bay Alarm
Bay Alarm provides security, fire monitoring, and response services for City facilities. Staff
solicited security and fire monitoring services in 2019 and found Bay Alarm the lowest
cost. Staff have since requested quotes from other companies providing similar services;
however, other vendors have declined to provide quotes, citing limits of their service
areas. Therefore, Staff recommend that City Council authorize staff to issue a purchase
order for FY 2025-26 in an amount not-to-exceed $52,000
Account number(s): 101-400-3140-5201
(General Fund / Building Maintenance / Repair & Maintenance Services)
#19 - Black Knight
Black Knight Patrol, LLC (Black Knight) provides security and patrol services to the City,
including opening and securing gates at parks and facilities, and security services for City
events such as Whale of Day, July 4th Celebration, Trunk-or-Treat and Concerts in the
Park events.
On July 1, 2021, the City entered a 3-year contract with Black Knight, with the option of
one additional 1-year term that expires June 30, 2025. Black Knight has provided
satisfactory service. Staff recommend that City Council approve Amendment 2
(Attachment N) to the Agreement with Black Knight to extend the current contract for an
additional 1-year term for service through June 30, 2026, with a total contract sum amount
of $178,000. The estimated cost in FY 2025-26 is not-to-exceed $32,000.
Account number(s): 101-400-3140-5201
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(General Fund / Building Maintenance / Repair & Maintenance Services)
#20 - Eagle Portables
Eagle Portables provides mobile restrooms and sinks for parks, trails, open spaces, City
facilities, and Recreation and Parks Department special events. Staff obtained informal
quotes for these services from four vendors and found Eagle Portables to be the lowest
cost. Therefore, Staff recommend that City Council approve staff to issue a purchase
order for FY2025-26 in an amount not-to-exceed $38,000.
Account number(s): 101-400-3150-5106 ($30,000)
(General Fund / Trails & Open Space Maintenance / Rents & Leases)
101-400-5170-5106 ($8,000)
(General Fund / Special Events & Programs / Rents & Leases)
#21 - Howards Electric
Howards Electric provides on-call/emergency electrician services to help the City
maintain various City facilities and the Abalone Cove Sewer System District, including
replacing electrical components of the low-pressure grinder pump systems. Staff have
attempted to obtain services from other vendors; however, Howard Electric has been the
only vendor that has provided reliable and consistent service when needed. Therefore,
Staff recommend that City Council authorize the services and authorize staff to issue a
purchase order in an amount not-to-exceed $34,000.
Account number(s): 101-400-3140-5201 ($28,000)
(General Fund / Building Maintenance / Repair & Maintenance Services)
225-400-0000-5201($6,000)
(Abalone Cove Sewer Maintenance Fund / Unassigned / Repair &
Maintenance Services)
#22 - Palos Verdes Peninsula Transit Authority
The Palos Verdes Peninsula Transit Authority (PVP Transit), created by the cities of
Rancho Palos Verdes, Palos Verdes Estates, and Rolling Hills Estates in April 2012,
provides public transportation services for the Peninsula community, including the Dial -
A-Ride service for eligible residents. Staff recommend that City Council authorize staff to
issue a purchase order for these continued services in an amount not -to-exceed
$903,200.
Account number(s): 216-400-0000-5120
(Proposition A Fund / Unassigned / Transit Programs)
#23 - Statewide Safety Systems
Statewide Safety Systems (Statewide) produces regulatory roadway signs, street signs,
park signs, and related hardware that have been purchased in recent years by the City
for the replacement, repair, and maintenance of roadway signs throughout the City. Staff
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obtained informal quotes from three vendors and found Statewide to be the offer the
lowest price on these products. Therefore, Staff recommend that City Council approve a
purchase order for FY 2025-26 in an amount not-to-exceed $44,000.
Account number(s): 101-400-3150-4310 ($8,000)
(General Fund / Trails & Open Space Maintenance / Operating Materials
& Supplies)
101-400-3151-4310 ($6,000)
(General Fund / Parks Maintenance / Operating Materials & Supplies)
202-400-3180-4310 ($30,000)
(Proposition A Fund / Unassigned / Operating Materials & Supplies)
#24 - Unisan Products
Unisan Products (Unison) is a well-known supplier of custodial cleaning supplies and
consumables, from which the City has purchased products for use at City facilities. This
vendor has fulfilled orders without interruption and delivered products in a timely manner,
whereas others have had supply shortages. Based on informal quotes, this vendor’s
prices are competitive with the market. Therefore, Staff recommend that City Council
authorize staff to issue a purchase order for FY 2025-26 in an amount not-to-exceed
$45,000.
Account number(s): 101-400-3140-4310
(General Fund / Building Maintenance / Operating Materials & Supplies)
#25 - Waltons Automotive Group, Inc.
Waltons Automotive Group Inc (Waltons) provides on-call/emergency automotive repair
services to City fleet vehicles and equipment including annual smog testing as required
by the State. Services also include inspections and replacing mechanical components,
tire replacement, routine maintenance, and towing.
Waltons is one of two local Peninsula full service mechanic shops, more competitively
priced than the other local mechanic shop, and has experience servicing fleets such as
the City’s. Therefore, Staff recommend that City Council approving their use of ser vices
provided by Waltons and authorize staff to issue a purchase order for FY 2025 -26 in an
amount not-to-exceed $50,000.
Account number: 101-400-3240-5201
(General Fund / Building & Safety / Professional & Technical Services)
#26 - West Coast Arborist
West Coast Arborists (WCA) provides arborist services to assist the Public Works
Department address tree concerns. The City entered into a five-year Agreement for
Professional Services with WCA in June 2020.
Staff recommend that the City Council approve Amendment 2 (Attachment O) for WCA
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to continue providing services to the City, extending the term of the Agreement to June
30, 2026 and increasing the contract sum to a not-to-exceed amount of $2,541,478, with
an annual not to exceed amount of $500,000.
It should be noted that the Agreement is forthcoming and will be provided to the City
Council as late correspondence.
Account number: 101-400-3180-5201 ($200,000)
(General Fund / Street Landscape Maintenance / Professional & Technical
Services)
213-400-0000-5201 ($100,000)
(Waste Reduction Fund / Unassigned / Professional & Technical
Services)
221-400-0000-5201 ($200,000)
(Measure M Fund / Unassigned / Professional & Technical Services)
RECREATION AND PARKS DEPARTMENT
#27 - Kathleen Borgida
Kathleen Borgida (Ms. Borgida) has provided yoga and fitness classes through the City’s
Recreation and Parks Department since 2021. Each subsequent fiscal year, the City has
entered into a one-year “Agreement for Class Instruction.” Staff recommend approving a
new Agreement for Class Instruction (Attachment P) for her to continue to provide those
classes through June 30, 2026.
The estimated cost in FY 2025-26 is not-to-exceed $31,000, which is more than offset by
attendee fees generated by the classes. Ms. Borgida is paid 70% of attendee fees, while
the City retains the remaining 30%.
Account Number(s): 101-400-5131-5101
(General Fund / Recreation and Parks/ Professional & Technical Services)
#28 - Marina Graphic Center, Inc.
Marina Graphic Center, Inc (Marina Graphic) has provided printing services to the City’s
Recreation and Parks Department, primarily for publication of the City’s quarterly
newsletters and recreation guides and their preparation for mailing. The most recent
agreement with Marina Graphic is set to expire on June 30, 2025. Staff recently
completed a bidding process under which Marina Graphic was the successful lowest
responsible bidder, and Staff recommend approving a new Agreement (Attachment Q)
for Marina Graphic to provide those services through June 30, 2026, with the option for
the City to extend those services by two one-year extensions, at an annual not-to-exceed
cost of $39,728. This amount reflects a reduction from the FY2024-25 not-to-exceed cost
of $42,364.
The estimated cost in FY 2025-26 is not-to-exceed $39,728.
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Account Number(s): 101-400-5110-5103 ($20,000)
(General Fund / Recreation Administration / Printing & Binding)
101-400-1420-5103 ($6,400)
(General Fund / Community Outreach / Printing & Binding)
101-400-2999-5103 ($1,200)
(General Fund / Non-Departmental / Printing & Binding)
213-400-0000-5103 ($10,000)
(Waste Reduction Fund / / Printing & Binding)
216-400-0000-5103 ($2,200)
(Proposition A Fund / / Printing & Binding)
#29 - Matsumoto Music, LLC
Matsumoto Muisc, LLC (Matsumoto Music) has provided a variety of music-themed
classes through the City’s Recreation and Parks Department since 2023. Each
subsequent fiscal year, the City has entered into a one-year “Agreement for Class
Instruction”, with the current agreement set to expire on June 30, 2025. Staff recommend
approving a new Agreement for Class Instruction (Attachment R) for Matsumoto Music to
continue to provide those classes through June 30, 2026.
The estimated cost in FY 2025-2026 is not to exceed $47,000, which is more than offset
by attendee fees generated by the classes. Matsumoto is paid 70% of attendee fees,
while the City retains the remaining 30%.
Account Number(s): 101-400-5131-5101
(General Fund / Contract Classes / Professional & Technical Services)
NON-DEPARTMENT
#30 - Media News Group (Daily Breeze and PV News)
Media News Group owns and operates the local news publications Daily Breeze and
Peninsula News, which is utilized by the City to advertise various City activities, including
advertisements for bids, elections, job recruitments, requests for qualifications and
proposals, and legal notices of public hearings.
Staff recommend that City Council authorize the continued use of the Daily Breeze and
Peninsula News for City advertisements and authorize staff to issue a purchase order for
FY2025-26 in an amount not-to-exceed $50,000.
Account Number(s): 101-400-XXXX-4310
(General Fund / [various] / Operating Materials & Supplies)
#31 - Office Depot
Office Depot is a well-known national supplier of common office supplies, products and
small equipment, from which the City has purchased products to support daily operations.
14
Staff recommend that City Council authorize staff to issue purchase orders in FY2025-26
with a cumulative total amount not-to-exceed $50,000.
Account number(s): 101-400-XXXX-4310
(General Fund / [various] / Operating Materials & Supplies)
#32 - WilScot Mobile Mini (Mobile Mini)
WilScot Mobile Mini (Mobile Mini) provides storage units and other equipment for rent.
The City has historically rented such storage units for miscellaneous department storage
and the City, currently rents an office trailer for the Open Space Management Division of
the Recreation and Parks Department to provide additional office and storage space at
the Ken Dyda Civic Center location.
Staff recommend that City Council authorize staff to issue a purchase order in FY2025 -
26 to continue the rental of these units and trailer in an amount not to exceed $40,000.
Account Number(s): 101-400-XXXX-5106
(General Fund / [various] / Rents & Leases)
CONCLUSION:
In conclusion, the City Council is requested to approve the recommended amendments,
agreements and purchase orders exceeding $25,000 and authorize the Mayor to sign
approved agreements and amendments, adhering to the City policies and ordinances
referenced above. Vendor information, contract terms, and budget details have been
provided within this report and as attachments. Lastly, any expenditure beyond the not-
to-exceed (NTE) amounts will require further City Council approval as per the City's
Purchasing Ordinance.
ALTERNATIVES:
In addition to the Staff recommendation s, the following alternative actions are available
for the City Council’s consideration:
1. Do not approve extensions to certain agreements and direct Staff to issue requests
for proposals for consideration by the City Council at a later date.
2. Identify concerns with contract amounts and provide Staff with direction.
3. Discuss and take other action related to this item.
15
CITY OF RANCHO PALOS VERDES
Maintenance and Opersations Vendors
Over $25,000 for FY 2025-26
Item
No.
Vendor Name Program Description Object Description FY 2025-26
Budget
1 Azteca Systems, LLC $48,000
101-400-1470-5201 Admin - Information Technology (Data)(Repair & Maintenance Services)$48,000
2 Blais & Associates, LLC $59,336
101-400-1470-5201 Admin - Information Technology (Data)(Repair & Maintenance Services)$59,336
3 Canon Solutions America $56,500
101-400-1470-5201 Admin - Information Technology (Data)(Repair & Maintenance Services)$14,000
681-400-0000-5106 (Unassigned)(Rents & Leases)$42,500
4 Civic Plus $33,000
101-400-1470-5201 Admin - Information Technology (Data)(Repair & Maintenance Services)$33,000
5 DELL Marketing, LP $165,000
101-400-1470-5201 Admin - Information Technology (Data)(Repair & Maintenance Services)$95,000
101-400-1470-5201 Admin - Information Technology (Data)(Repair & Maintenance Services)$20,000
101-400-1470-5201 Admin - Information Technology (Data)(Repair & Maintenance Services)$50,000
6 Jeff Koven $40,000
101-400-1440-5101 Admin - RPV TV (Professional/Technical Services)$40,000
7 Maria Serrao $46,000
101-400-1440-5101 Admin - RPV TV (Professional/Technical Services)$46,000
8 SHI International Corp $85,000
101-400-1470-5201 Admin - Information Technology (Data)(Repair & Maintenance Services)$65,000
101-400-1470-4310 Admin - Information Technology (Data)(Operating Materials & Supplies)$20,000
9 Tripepi Smith and Associates, Inc.$35,500
101-400-1470-5201 Admin - Information Technology (Data)(Repair & Maintenance Services)$35,500
10 Coleen Berg (Choice Mediation)$45,000
101-400-1470-5201 Admin - Information Technology (Data)(Repair & Maintenance Services)$45,000
11 Cotton, Shires and Associates, Inc.$180,000
101-400-1470-5201 Admin - Information Technology (Data)(Repair & Maintenance Services)$180,000
12 Coyote Wildlife and Pest Solutions, Inc.$60,000
101-400-4180-5101 CDD - Animal Control (Professional/Technical Services)$60,000
13 Infinity Technologies $75,000
101-400-4110-5101 CDD - Administration (Professional/Technical Services)$75,000
14 LSA Associates, Inc.$30,000
101-400-4120-5101 CDD - Planning (Professional/Technical Services)$30,000
15 Willdan Engineering $30,000
101-400-4120-5101 CDD - Planning (Professional/Technical Services)$30,000
16 Shuster Advisory Group, LLC $22,000
N/A N/A (Professional/Technical Services)$22,000
17 All City Management Services, Inc.$70,881
101-400-3120-5101 PW - Traffic Safety (Professional/Technical Services)$70,881
18 Bay Alarm $52,000
101-400-3140-5201 PW - Building Maintenance (Repair & Maintenance Services)$52,000
19 Black Knight Patrol, LLC $32,000
101-400-3140-5201 PW - Building Maintenance (Repair & Maintenance Services)$32,000
20 Eagle Portables $38,000
101-400-3150-5106 PW - Trails & Open Space Maintenance (Rents & Leases)$30,000
101-400-5170-5106 RP - Special Events & Programs (Rents & Leases)$8,000
A-1
CITY OF RANCHO PALOS VERDES
Maintenance and Opersations Vendors
Over $25,000 for FY 2025-26
21 Howards Electric $34,000
101-400-3140-5201 PW - Building Maintenance (Repair & Maintenance Services)$28,000
225-400-0000-5201 (Unassigned)(Repair & Maintenance Services)$6,000
22
Palos Verdes Peninsula
Transit Authority $903,200
216-400-0000-5120 (Unassigned)(Transit Programs)$903,200
23 Statewide Safety Systems $44,400
101-400-3150-4310 PW - Trails & Open Space Maintenance (Operating Materials & Supplies)$8,000
101-400-3151-4310 PW - Parks Maintenance (Operating Materials & Supplies)$6,400
202-400-3180-4310 PW - Street Landscape Maintenance (Operating Materials & Supplies)$30,000
24 Unison Products $45,000
101-400-3140-4310 PW - Building Maintenance (Operating Materials & Supplies)$45,000
25 Waltons Automotive Group, Inc.$50,000
101-400-3240-5201 (Vehicle Maintenance)(Repair & Maintenance Services)$50,000
26 West Coast Arborists $500,000
101-400-0000-5201 (Unassigned)(Repair & Maintenance Services)$500,000
27 Kathleen Borgida $31,000
101-400-5131-5101 RP - Contract Classes (Professional/Technical Services)$31,000
28 Marina Graphic Center, Inc.$39,800
101-400-5110-5103 RP - Administration (Printing / Binding)$20,000
101-400-1420-5103 Admin - Community Outreach (Printing / Binding)$6,400
101-400-2999-5103 Non-Departmental (Printing / Binding)$1,200
213-400-0000-5103 (Unassigned)(Printing / Binding)$10,000
216-400-0000-5103 (Unassigned)(Printing / Binding)$2,200
29 Matsumoto Music, LLC $47,000
101-400-5131-5101 RP - Contract Classes (Professional/Technical Services)$47,000
30
Media News Group
(Daily Breeze and PV News)$50,000
101-400-XXXX-4310 Various (Operating Materials & Supplies)$50,000
31
ODP Business Solutions
(Office Depot)$50,000
101-400-1470-5201 Admin - Information Technology (Data)(Repair & Maintenance Services)$50,000
32 WilScot Mobile Mini $40,000
101-400-1470-5201 Admin - Information Technology (Data)(Repair & Maintenance Services)$40,000
Grand Total $3,037,617
A-2
AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT to that certain AGREEMENT FOR PROFESSIONAL SERVICES
(“Amendment No. 2”) by and between the CITY OF RANCHO PALOS VERDES (“City”) and
BLAIS & ASSOCIATES, LLC, a Texas limited liability company (“Consultant”) is effective as
of June 17, 2025.
RECITALS
A. City and Consultant entered into that certain “Agreement for Professional Services
dated,” June 20, 2023 (“Agreement”), whereby Consultant agreed to provide grant management
services (the “Services”) for one year for a Contract Sum of $62,507. The Agreement provided for
two additional one-year extensions at the City’s discretion.
B. In June of 2024, City and Consultant amended the Agreement to extend the Term
of the Agreement through June 30, 2025 and increased the Contract Sum by $59,048, to $121,555
(“Amendment No. 1”).
C. City and Consultant now desire to further amend the Agreement, as amended
(“Amendment No. 2”), and exercise the option to extend the Term of the Agreement for one year
through June 30, 2026 and increase the Contract Sum by $59,336, for a maximum Contract Sum
of $180,891.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
(a) Section 2.1, Contract Sum, is hereby amended to read:
Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in the “Schedule of Compensation”
attached hereto as Exhibit “C” and incorporated herein by this reference.
The total compensation, including reimbursement for actual expenses, shall
not exceed $121,555 (One Hundred Twenty One Thousand Five Hundred
Fifty Five Dollars) $180,891 (One Hundred Eighty Thousand Eight
Hundred and Ninety One Dollars) (the “Contract Sum”), unless additional
compensation is approved pursuant to Section 1.9.
(b) Section 3.4, Term & Extended Term, is hereby amended to read:
Unless earlier terminated in accordance with Article 7 of this Agreement,
this Agreement shall continue in full force and effect until completion of the
services but not exceeding June 30, 2025 June 30, 2026 except as otherwise
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provided in the Schedule of Performance (Exhibit “D”). The City may, in
its sole discretion, extend the Term by one (1) additional one-year term)
provided the City give written notice of the same not later than ninety (90)
days’ before the expiration of the Term.
(c) Section I of Exhibit “C” Schedule of Compensation shall be amended to
include:
For FY 2025-26, Consultant shall perform all tasks on a fixed fee basis per the
schedule below:
Task Description Estimated Total Cost
6) Research
Consultation,
Monitoring, and
Fact Sheets
Monitor/send targeted grant opportunities,
summaries, and fact sheets; Develop
Monthly Grant Activity Reports (GARs);
Monthly calls to review opportunities and
grants in-progress; Go/no-go consultation;
Participate in coordination calls with client;
Develop Year-End Grant Roll-Up Reports.
$3,178
Monthly Fixed Fee
7) Grant Application
Development
Full turnkey or collaborative grant writing
development to include submission (cost will
vary by application complexity and client
involvement).
Quoted upon
request; up to
$21,200/year*
8) Grant
Management
Services
Grant management and reporting services
(cost will vary by application complexity and
client involvement).
Quoted upon
request**
9) BGAPS Grant
Management
Software
Proprietary grant management software
system.
Quoted upon request
(30-day
FREE trial)
Total $59,048 $59,336
*All grant proposal development projects are quoted upon request based on specific project
requirements (costs typically range between $5,000 - $25,000 per grant application).
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**All grant reporting and management projects are quoted upon request based on specific project
requirements (costs typically range between $500 - $2,500/month per grant).
(d)Exhibit “C-1” Schedule of Fees and Costs, is hereby amended to read:
Description Fee
Professional Services
FY 2024-25: Monthly Fixed Fee of $3,154
FY 2025-26: Monthly Fixed Fee of $3,178
External Consultants (e.g., BCA
analysis) Cost -no markup
Mileage Prevailing Standard IRS Rate
Travel (tolls, taxi, airfare, hotel)
Cost -no markup
Printing, Copying, Binding, etc.
Cost -no markup
Shipping Express Mail, or Courier
Cost -no markup
2.Continuing Effect of Agreement. Except as amended by this Amendment No.2,
all provisions of the Agreement shall remain unchanged and in full force and effect. From and after
the date of this Amendment No.2, whenever the term “Agreement” appears in the Agreement, it
shall mean the Agreement, as amended by this Amendment No.2 to the Agreement.
3.Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
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Consultant represents and warrants to City that, as of the date of this Amendment No.2,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No.2,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 2.
5. Authority. The persons executing this Amendment No. 2 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this
Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and
(iv) the entering into this Amendment No 2 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
B-4
IN WITNESS WHEREOF, th e parti es hereto have exec ut ed thi s Ag ree ment on the date
and year fir st -above w ritt e n.
ATT ES T:
Te resa Takaoka , C it y Clerk
APPROVED AS TO FORM:
ALES HIR E & WY NDER , LLP
Wi lli am W. Wy nder, C ity Att o rn ey
CITY:
CITY OF RANCHO PALOS VE RD ES, a
muni cipa l cor porat ion
Dav id L. Brad ley, Mayo r
CONSULTANT:
N e : Jord a n.,P.. Ca rt er
T itl e : C hi ef Exec ut ive O ffi cer
By ~L. N~.ca\.ter
T it le : Pres iderfl
Ad dress : Blai s & Assoc iates
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2807 A ll en Street, Su ite 2050
Da ll as, TX 75204
B-5
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Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY
BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
B-6
AMENDMENT NO. 1
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT to that certain AGREEMENT FOR PROFESSIONAL
SERVICES (“Amendment No. 1”) by and between the CITY OF RANCHO PALOS VERDES
(“City”) and TRIPEPI SMITH AND ASSOCIATES, INC., a California corporation
(“Consultant”) is effective as of June 17, 2025.
RECITALS
A.City and Consultant entered into that certain Agreement for Professional Services
dated June 18, 2024 (“Agreement”) whereby Consultant agreed to provide strategic landslide
communications support services (the “Services”) for one year for a Contract Sum of $35,000.
B. City and Consultant now desire to amend the Agreement (“Amendment No.1”) and
extend the Term of the Agreement for one year through June 30, 2026 and increase the Contract
Sum by $82,500 for a maximum Contract Sum of $117,500.
TERMS
1.Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
(a) Section 2.1, Contract Sum, is hereby amended to read:
Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in the “Schedule of Compensation”
attached hereto as Exhibit “C” and incorporated herein by this reference.
The total compensation, including reimbursement for actual expenses, shall
not exceed $35,000 (Thirty Five Thousand Dollars)$117,500 (One
Hundred Seventeen Thousand Five Hundred Dollars) (the “Contract
Sum”), unless additional compensation is approved pursuant to Section 1.9.
(b) Section 3.4, Term, is hereby amended to read:
Unless earlier terminated in accordance with Article 7 of this Agreement,
this Agreement shall continue in full force and effect until completion of
the services but not exceeding one year from the date hereof June 30, 2025,
except as otherwise provided in the Schedule of Performance (Exhibit “D”).
E-1
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(c) Section I of Exhibit “C” Schedule of Compensation shall be amended to include:
I. Consultant shall perform the services at the following rates:
II. Within the budgeted amounts for each Task, and with the approval of the
Contract Officer, funds may be shifted from one Task subbudget to another so long
as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are
approved per Section 1.9.
III. The City will compensate Consultant for the Services performed upon
submission of a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of
hours worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with
supporting documentation.
E-2
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D. Line items for all approved subcontractor labor, supplies, equipment,
materials, and travel properly charged to the Services.
IV. The total compensation for the Services shall not exceed the Contract Sum as
provided in Section 2.1 of this Agreement.
2. Continuing Effect of Agreement. Except as amended by Amendment No. 1, all
provisions of the Agreement shall remain unchanged and in full force and effect. From and after
the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it
shall mean the Agreement, as amended by Amendment No. 1.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 1,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 1,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 1.
5. Authority. The persons executing this Amendment No. 1 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this
Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and
(iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement
to which said party is bound.
(d) Section V of Exhibit “A” Scope of Services shall be amended to read:
V. Consultant will utilize the following personnel to accomplish the Services:
A. Christine Martin - Account Manager and Strategic Advisor Jennifer Vaughn -
Account Manager and Strategic Advisor
B. Peter Johnson – Project Manager
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C. Kara Cato Erin Pinkelman - Content Producer
D. Members of Tripepi Smith’s Creative Team, as needed
E-4
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[SIGNATURES ON FOLLOWING PAGE]
E-5
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
____________________________________
David L. Bradley, Mayor
ATTEST:
_________________________________
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_________________________________
William W. Wynder, City Attorney
CONSULTANT:
TRIPEPI SMITH AND ASSOCIATES, INC.,
a California corporation
By:
Name: Ryder Todd Smith
Title: Co-Founder & President
By:
Name: Nicole Smith
Title: Chief Financial Officer
Address: P.O. Box 52152,
Irvine, CA 92619
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
E-6
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
E-7
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
E-8
01203.0005/984648.2
AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES
(“Amendment No. 2”) by and between the CITY OF RANCHO PALOS VERDES a California
municipal corporation (City) and COLEEN BERG, an individual (“Consultant”), and is effective
as of July 1, 2025.
RECITALS
A.City and Consultant entered into that certain “Agreement for Professional
Services,” dated July 1, 2022 (“Agreement”), whereby Consultant agreed to provide mediation
services for the View Restoration/Preservation Division of the Community Development
Department for a Contract Sum of $135,000, for a Term of two years with an option to extend one
additional year.
B.On July 1, 2024, City and Consultant entered into Amendment No. 1, which
amended the Agreement and exercised the option to extend the Agreement by one (1) calendar
year without increasing the contract sum to continue to provide mediation services through June
30, 2025.
C.City and Consultant now desire to enter into Amendment No. 2 to increase the total
sum of the Agreement by $135,000 for a total Contract Sum of $270,000 and extend the Agreement
3 years to continue on-call Mediation professional services for the View Restoration/Preservation
Planning Division through June 30, 2028.
TERMS
1.Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
Section 2.1 Contract Sum
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant
the amounts specified in the ' Schedule of Compensation" attached hereto as
Exhibit” C" and incorporated herein by this reference. The total compensation,
including reimbursement for actual expenses, shall not exceed $135,000 (One
Hundred Thirty-Five Thousand Dollars) $270,000 (Two Hundred Seventy
Thousand), (the Contract Sum"), unless additional compensation is approved
pursuant to Section 1.9. Annual compensation shall not exceed $45,000 (Forty-Five
Thousand Dollars). Compensation for the third year of the Term is contingent on
renewal of the Agreement after the initial 2-year term.
Section 3.4, Term is amended to read:
Unless earlier terminated in accordance with Article 7 of this Agreement, this
Agreement shall continue in full force and effect until completion of the services
F-1
01203.0005/984648.2
but not exceeding two (2) years from the date hereof June 30, 2025, June 30, 2028
except as otherwise provided in the Schedule of Performance (Exhibit “D”). The
City may, in its discretion, extend the Term by one additional one year term by
giving advance written notice of the same not later than sixty (60) calendar days
prior to the expiration of the Term.
2. Continuing Effect of Agreement. Except as amended by Amendment No. 2, all
provisions of the Agreement shall remain unchanged and in full force and effect. From and after
the date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement, it
shall mean the Agreement, as amended by Amendment No. 2.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
4. Compensation and Method of Payment. Consultant represents and warrants to
City that, as of the date of this Amendment No. 2, City is not in default of any material term of the
Agreement and that there have been no events that, with the passing of time or the giving of notice,
or both, would constitute a material default under the Agreement.
5. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 2.
6. Authority. The persons executing this Amendment No 2. on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this
Amendment No. 2 , such party is formally bound to the provisions of this Amendment No.2, and
(iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement
to which said party is bound.
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01203.0005/977164.1
AMENDMENT NO. 1
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES
(“Amendment No. 1”) by and between the CITY OF RANCHO PALOS VERDES a California
municipal corporation (City) and INFINITY TECHNOLOGIES a California corporation,
(“Consultant”) and is effective as of July 1, 2025.
RECITALS
A.On June 20, 2023 City and Consultant entered into Agreement for Professional
Services (“Agreement”) whereby Consultant agreed to provide Citywide GIS services for a
Contract Sum of $225,000 for the term of 2-years through June 30, 2025 with an option to extend
the Agreement one additional year.
B.City and Consultant now desire to exercise the option to extend the Agreement one-
year without increasing the contract sum to continue to provide Consulting Services related to GIS
through June 30, 2026.
TERMS
1.Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
Term. Unless earlier terminated in accordance with Article 7 of this
Agreement, this Agreement shall continue in full force and effect until
completion of the services but not exceeding June 30, 2025. 2026. The City
may, in its discretion, extend the term by one additional one-year term.
2.Continuing Effect of Agreement. Except as amended by Amendment No. 1, all
provisions of the Agreement shall remain unchanged and in full force and effect. From and after
the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it
shall mean the Agreement, as amended by Amendment No. 1.
3.Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
4.Compensation and Method of Payment. Consultant represents and warrants to
City that, as of the date of this Amendment No. 1, City is not in default of any material term of the
Agreement and that there have been no events that, with the passing of time or the giving of notice,
or both, would constitute a material default under the Agreement.
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5. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 1.
6. Authority. The persons executing this Amendment No 1. on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this
Amendment No. 1 , such party is formally bound to the provisions of this Amendment No.1, and
(iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
____________________________________
David L. Bradley, Mayor
ATTEST:
_________________________________
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_________________________________
William W. Wynder, City Attorney
CONSULTANT:
INFINITY TECHNOLOGIES, a California
Corporation
By:
Name: Mohammad Ahmed
Title: President
By:
Name: Mohammad Ahmed
Title: CFO
Address: 9831 W. Taron Drive
Elk Grove, CA 95757
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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01203.0005/984355.2
AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES
(“Amendment No. 2”) by and between the CITY OF RANCHO PALOS VERDES a California
municipal corporation (City) and LSA ASSOCIATES, INC. a California corporation,
(“Consultant”) and is effective as of July 1, 2025.
RECITALS
A.On July 1, 2022 City and Consultant entered into that certain Agreement for
Professional Services (“Agreement”) whereby Consultant agreed to provide on-call environmental
consulting services for the Planning Division of the Community Development Department for a
Contract Sum of $30,000, for a Term of two years with an option to extend one additional year.
B.On July 1, 2024 City and Consultant amended the Agreement to exercise the option
to extend the Agreement one year without increasing the Contract Sum to continue to provide on-
call Consulting Services related to biological field surveys through June 30, 2025.
C.City and Consultant now desire to enter into Amendment No. 2 to extend the
Agreement two year without increasing the Contract Sum to continue to provide on-call Consulting
Services related to biological field surveys through June 30, 2027.
TERMS
1.Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
Section 3.4, Term:
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding
two years, from the date hereof, June 30, 2027 except as otherwise provided in the
Schedule of Performance (Exhibit “D”). The City may, in its discretion, extend the Term
by one additional one-year term.
2.Continuing Effect of Agreement. Except as amended by Amendment No. 2, all
provisions of the Agreement shall remain unchanged and in full force and effect. From and after
the date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement, it
shall mean the Agreement, as amended by Amendment No. 2.
3.Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
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01203.0005/984355.2
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
4. Compensation and Method of Payment. Consultant represents and warrants to
City that, as of the date of this Amendment No. 2, City is not in default of any material term of the
Agreement and that there have been no events that, with the passing of time or the giving of notice,
or both, would constitute a material default under the Agreement.
5. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 2.
6. Authority. The persons executing this Amendment No 2. on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this
Amendment No. 2, such party is formally bound to the provisions of this Amendment No.2, and
(iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
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01203.0005/984355.2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
____________________________________
David L. Bradley, Mayor
ATTEST:
_________________________________
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_________________________________
William W. Wynder, City Attorney
CONSULTANT:
LSA ASSOCIATES, INC. is a California
corporation.
By:
Name: Anthony Petros
Title: CEO
By:
Name: Justin Cary
Title: CFO
Address: 3210 El Camino Real, Suite 100
Irvine, CA 92602
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES
(“Amendment No. 2”) by and between the CITY OF RANCHO PALOS VERDES, a municipal
corporation (“City”) and ALL CITY MANAGEMENT SERVICES, INC., a California
corporation (“Consultant”) is effective as of June 17, 2025.
RECITALS
A.City and Consultant entered into that certain “Agreement for Professional
Services,”
dated June 20, 2023 (“Agreement”), whereby Consultant agreed to provide school crossing guard
and related services for a Contract Sum of $129,865 for Fiscal Year 2023-24, with two optional
one-year extensions.
B.On June 18, 2024, City and Consultant entered into an amendment to the
Agreement (“Amendment No. 1)” to extend the Term of the Agreement by one year, and to
increase compensation by $138,120.
C.City and Consultant now agree to further amend the Agreement to exercise the final of
two-one-year extensions through July 31, 2025, and increase the yearly compensation up to
$143,338, for a new Contract Sum of $411,323.
TERMS
1.Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
a.Section 2.1, Contract Sum, is amended to read:
Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in the “ Schedule of Compensation”
attached hereto as Exhibit “C” and incorporated herein by this reference.
The total compensation, including reimbursement for actual expenses, shall
not exceed $267,985 (Two Hundred Sixty Seven Thousand Nine Hundred
Eighty Five Dollars) $411,323 (Four Hundred Eleven Thousand Three
Hundred Twenty-Three Dollars) (the “Contract Sum”), unless additional
compensation is approved pursuant to Section 1.9.
b.Section 3.4, Term, is amended to read:
Unless earlier terminated in accordance with Article 7 of this Agreement,
this Agreement shall continue in full force and effect until completion of
the services but not exceeding July 31, 20242025 2026, except as otherwise
provided in the Schedule of Performance (Exhibit “D”).
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c. Exhibit “A” Amendment No. 1 is repealed and replaced with Exhibit “A”
Amendment No. 2 Scope of Services, attached hereto and incorporated by
reference
d. Exhibit “C” Amendment No. 1 is repealed and replaced with Exhibit “C”
Amendment No. 2 Schedule of Compensation, attached hereto and
incorporated by reference.
e. Exhibit “D” Amendment No. 1 is repealed and replaced with Exhibit “D”
Amendment No. 2 Schedule of Performance, attached hereto and incorporated
by reference.
2. Continuing Effect of Agreement. Except as amended by Amendment No. 2, all provisions
of the Agreement shall remain unchanged and in full force and effect. From and after the date of
this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the
Agreement, as amended by Amendment No. 2.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant
each ratify and reaffirm each and every one of the respective rights and obligations arising under
the Agreement. Each party represents and warrants to the other that there have been no written or
oral modifications to the Agreement other than as provided herein. Each party represents and
warrants to the other that the Agreement is currently an effective, valid, and binding obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No .2,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 2,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have
each received adequate and independent consideration for the performance of the obligations they
have undertaken pursuant to this Amendment No. 2.
5. Authority. The persons executing this Amendment No. 2 on behalf of the parties hereto
warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute
and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment
No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) the
entering into this Amendment No. 2 does not violate any provision of any other agreement to
which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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EXHIBIT “A” AMENDMENT NO.2
SCOPE OF SERVICES
I. Consultant will perform Professional School Crossing Guard Services for the City of
Rancho Palos Verdes from mid-August 2023 to the end of the summer school term in
mid-July 2025; mid-August 2025 to the end of the summer school term in mid-July,
2025; and mid-August 2025 to the end of the summer school term in mid-July, 2026.
Maps of the intersections and the approximate location of the Crossing Guards are
attached in Exhibit A-Maps of the Agreement.
• Consultant shall provide personnel equipped and trained in appropriate procedures for
crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a
Crossing Guard. Consultant is an independent contractor and the Crossing Guards to be
furnished by it shall at all times be its employees and not employees of City.
• Consultant shall provide all Crossing Guards with apparel by which they are readily
visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all
persons performing the duties of Crossing Guards and shall be worn at all times while
performing said duties. The apparel must be appropriate for weather conditions. Consultant
shall also provide all Crossing Guards with handheld Stop Signs and appropriate safety
vest.
• Consultant shall provide supervisory personnel to see that Crossing Guard activities are
taking place at the required place and times, and in accordance with all items of this
agreement.
• Consultant shall maintain adequate reserve personnel to be able to furnish alternate
Crossing Guards in the event that any person fails to report for work at the assigned time
and location and agrees to provide immediate replacement.
• Consultant shall provide personnel properly trained as herein specified for the
performance of duties of Crossing Guards. In the performance of their duties the Consultant
and employees of Consultant shall conduct themselves in accordance with the conditions
of this Agreement and the laws and codes of the State of California pertaining to general
pedestrian safety and school crossing areas.
• Consultant’s Crossing Guards shall keep a daily record of all relevant information and
incidents, including weather conditions, start and end times of services, and any traffic
accidents or pedestrian injuries that occur during the Services. These records shall be
provided to City upon request.
• Crossing Guard Services shall be provided by Consultant at such designated locations as
shall be identified by City from time to time, and at the designated hours on all days on
which designated schools in the City of Rancho Palos Verdes are in session. Seven
locations will have Crossing Guards. One Crossing Guard per location.
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• Each Crossing Guard will work a minimum of 3 hours per day, and in any event will
cover both peak drop off and pickup times, no matter how long the services will be
required. The typical peak times are between 7:15 AM to 8:15 AM, and pick up times are
typically between 2:45 PM to 3:45 PM. This time varies slightly by each school.
However, Consultant shall be responsible for adjusting the hours that services are provided
based on observations of traffic patterns, and shall also stay informed of school events,
holidays, and alternate scheduling (e.g., late-start days) that affect traffic patterns, and
adjust service hours accordingly.
• Crossing Guard services shall be provided every day that the appropriate Palos Verdes
Peninsula Unified School District (PVPUSD) and Los Angeles Unified School District
Schools are in session from mid-August 2023 to mid-July 2024; mid-August 2024 to mid-
July, 2025; and mid-August 2025 to mid-July 2026, unless otherwise directed by City.
• Services will be provided at the following locations:
(1) Regular School Year: Dodson Middle School, Miraleste Intermediate School,
Ridgecrest Intermediate School, and Silver Spur Elementary. Services will be
provided at seven (7) total intersections as shown on the maps in Exhibit “A” of the
Agreement.
(2) Summer School Sessions: Miraleste Intermediate School. Services will be
provided at two (2) intersections as shown on the maps in Exhibit “A” of the
Agreement.
Optional Addition: At the City’s sole discretion, an additional crossing guard, if
needed, may be added at a location to be determined by the City’s Contract Officer.
Consultant will be notified 30 days prior to implementation. The additional crossing
guard shall be compensated at the rate in Exhibit C.
II. As part of the Services, Consultant will prepare and deliver the following tangible work
products to the City: NOT APPLICABLE
III. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering the
following status reports: NOT APPLICABLE
IV. All work product is subject to review and acceptance by the City, and must be revised by
the Consultant without additional charge to the City until found satisfactory and accepted
by City.
V. Consultant will utilize the following personnel to accomplish the Services:
A. Personnel will be assigned by Consultant as appropriate to staff all locations
consistent with this Agreement.
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EXHIBIT “C’ AMENDMENT NO.2
SCHEDULE OF COMPENSATION
I.Consultant shall perform the Services at the following rates for the 2023-24; 2024-25
and 2025-26 school years.
The rates are inclusive of all equipment, materials, licenses and training necessary to perform the
Services. Consultant will only be paid for actual days and hours worked, and will not be entitled
to a flat weekly rate. The services are based on approximately 3,894 hours of work per school year,
including summer school.
Service 2023-24 Rate 2024-25 Rate 2025-26 Rate
Crossing Guards
Services:
$33.35/hour $35.47/hour $36.81/hour
(7)Crossing Guards
working 3 hours per
day for 180 School
days
$700.35/day
$126,063 / 180 School
Days
$744.87/day
$134,076.60 / 180
School Days
$773.01/day
$139,141.80/
180 School
Days
Summer school
tentatively (19) days
with (2) Crossing
Guards, working 3
hours per day
$3,801.90. $4,043.58. $4,196.34
Subtotal $129,864.90 $138,120 $143,338
Contingency $19,479.74 $20,718 $21,500
Total Compensation $149,344.64 $158,838 $164,839
II.All work product is subject to review and acceptance by the City, and must be revised
by the Consultant without additional charge to the City until found satisfactory and
accepted by City.
III.The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
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C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and
travel properly charged to the Services.
IV.The total compensation for the Services shall not exceed the Contract Sum as
provided in Section 2.1 of this Agreement
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EXHIBIT “D” AMENDMENT NO. 2
SCHEDULE OF PERFORMANCE
I.Consultant shall provide crossing guard services for the 2023-2024 and 2024-2025 school
year including summer school sessions. Services shall be provided on every day that appropriate
schools are in session, unless otherwise directed by City.
A.The PVUSD and LAUSD 2023-24; 2024-25; and 2025-26 School Year Calendars
(including Summer Session/Summer School calendars) are attached below.
B.The PVPUSD 2023-24 School Year Calendar will be incorporated herein by
reference once it is available. The PVPUSD calendar will be consistent with the
following dates:
• Wednesday, August 23rd – First day of Classes (Minimum Day)
• Monday, September 4th – Holiday – Labor Day
• Friday, November 10th – Holiday Veterans’ Day Observance
• Monday, November 20th - Friday, November 24th – Thanksgiving Break
• Friday, December 22nd – Minimum Day
• Monday, December 25th – Friday, January 5th – Winter Break
• Friday, March 29th – Minimum Day
• Monday, April 1st – Friday, April 5th – Spring Break
• Monday, May 27th – Holiday Memorial Day
• Thursday, June 6th – Last day of Classes (Minimum Day)
C.The PVPUSD 2024-25 School Year Calendar will be incorporated herein by reference
once it is available. The PVPUSD calendar will be consistent with the following dates:
•Wednesday, August 21st – First day of Classes (Minimum Day)
•Monday, September 2nd – Holiday – Labor Day
•Monday, November 11th – Holiday Veterans’ Day Observance
•Monday, November 25th - Friday, November 29th – Thanksgiving Break
•Friday, December 20th – Minimum Day
•Monday, December 23rd – Friday, January 3rd – Winter Break
•Monday, April 1st – Friday, April 5th – Spring Break
• Friday, April 4th – Minimum Day
•Friday, May 23rd – Minimum Day
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• Monday, May 26th – Holiday Memorial Day
•Thursday, June 5th – Last day of Classes (Minimum Day)
D.The PVPUSD 2025-26* School Year Calendar will be incorporated herein by reference
once it is available. The PVPUSD calendar will be consistent with the following dates:
•Wednesday, August 20th – First day of Classes (Minimum Day)
•Monday, September 1st – Labor Day
•Tuesday, November 11th – Holiday Veteran’s Day Observance
•Monday, November 24th - Friday, November 28th – Thanksgiving Break
•Friday, December 19th – Minimum Day
•Monday, December 22nd – Friday, January 2nd – Winter Break
•Monday, January 19th – Martin Luther King Jr. Day
•Friday, April 3rd – Minimum Day
•Monday, April 6th – Friday, April 10th – Spring Break
•Monday, May 25th – Holiday Memorial Day
•Thursday, June 4th – Last day of Classes (Minimum Day)
* The entire calendar is subject to negotiations with CSEA and PVFA prior to
being adopted by the Board of Education
II.The Schedule may be revised by the Contract Officer pursuant to Section 3.2 of this
Agreement. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2. Any further extensions require City Council approval.
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III.PVPUSD 2023-24 School Year Calendar
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IV.PVPUSD 2024-25 School Year Calendar
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V.LAUSD 2023-24 School Year Calendar
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VI.LAUSD 2024-25 School Year Calendar
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VII. PVPUSD 2025-26 School Year Calendar
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LAUSD 2025-26 School Year Calendar
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AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT to that certain AGREEMENT FOR PROFESSIONAL SERVICES
("Amendment No. 1") by and between the CITY OF RANCHO PALOS VERDES ("City") and
WEST COAST ARBORISTS, INC., a California corporation ("Consultant"), is effective as of
July 1, 2025
RECITALS
A.City and Consultant entered into that certain Agreement for Professional Services dated June
16, 2020 ("Agreement") whereby Consultant agreed to provide tree trimming and
maintenance services (the "Services") for a Term of five years, for a Contract Sum of
$1,400,116.
B.City and Consultant amended the Agreement on June 21, 2022 (Amendment No. 1) to
increase the Contract Sum to a total not to exceed $2,041,478 for the Term of the contract,
with an annual not-to-exceed amount of $500,000 for fiscal years 2022 -23 through 2024-25,
with no change to the Consultant's rates, in order to account for the City's increased need for
tree trimming and maintenance services.
C.City and Consultant now desire to amend the agreement, extend services for one year, and
increase the Contract Sum to a total not to exceed to $2,541,478 for the Term of the contract,
with an annual not-to-exceed amount of $500,000 for fiscal years 2025 -26, with a three
percent (3%) increase to the Consultant's rates from FY2024/25.
TERMS
1.Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
a.Section 2.1, Contract Sum, is amended to read:
"2.1 Contract Sum. Subject to any limitations set forth in this Agreement,
City agrees to pay Consultant the amounts specified in the "Schedule of
Compensation" attached hereto as Exhibit "C" and incorporated herein by
this reference. The total compensation, including reimbursement for actual
expenses, shall not exceed $2,041,478 (Two Million Forty One
Thousand Four Hundred Seventy Eight Dollars) $2,541,478 (Two
Million Five Hundred Forty-One Thousand Four Hundred Seventy
Eight Dollars (the "Contract Sum"), and shall not exceed $500,000 (Five
Hundred Thousand Dollars) annually for FY 202 5-26, unless additional
compensation is approved pursuant to Section 1.9. "
b.The annual budget table found in Section I of Exhibit C, "Schedule of
Compensation", is amended to read:
Docusign Envelope ID: C7A2D78D-2077-46F8-8322-0F83B7DBB109
N-1
Contract Year Annual Budget
1. FY 2020-21 $263,304
2. FY 2021-22 $278,174
3. FY 2022-23 $500,000
4. FY 2023-24 $500,000
5. FY 2024-25 $500,000
6. FY 2025-26 $500,000
Contract Sum $2,541,478
The "Annual Budget breakdowns" provided for FY 2024-25 in Section I of Exhibit C,
"Schedule of Compensation", are hereby replaced with the following:
TASK
BUDGETED
UNITS
SUBTOTALS
A. Periodic Tree Trimming $235,118.10
A.1 Right of way 2,999 $197,694.08
A.2 Park Locations 491 $37,424.02
B. Complete/Full trimming of trees for view restoration 62 $5,747.40
C. Certified Arborist Inspections 411 $38,110.00
D. Miscellaneous On-Call Tree Maintenance $221,029.76
D.l Complete /Full trimming of trees in right -of-way locations (with
or without street access)
305 $29,530.10
D.2 Tree skirting 34 $2,241.28
D.3 Complete Tree and stump removals (very large 36" diameter and
up)
34 $41,813.88
D.4 Complete Tree and stump removals (large 24" - 36" diameter) 34 $42,689.38
D.5 Complete Tree and stump removals (medium 12" - 24" diameter) 34 $24,303.88
D.6 Complete Tree and stump removals (small 12" diameter and less) 15 $5,932.80
D.7 Stump Only removals (very large 36" diameter and up) 24 $2,323.68
D.8 Stump Only removals (large 24" - 36" diameter) 24 $3,559.68
D.9 Stump Only removals (medium 12" - 24" diameter) 24 $3,065.28
D.10 Stump Only removals (small 12" diameter and less) 20 $1,936.40
D.11 Root pruning 100 $4,532.00
D.12 Tree planting (15 gallon with root barrier) 12 $1,903.44
D.13 Tree planting ( 15 gallon without root barrier) 12 $1,779.84
D.14 Tree planting (24" box with root barrier) 12 $4,993.44
01203.0006/791788.l -2-
Docusign Envelope ID: C7A2D78D-2077-46F8-8322-0F83B7DBB109
N-2
D.15 Tree planting (24" box without root barrier) 11 $4,237.42
D.16 Palm tree trimming 10 $968.20
D.17 Crew Rental- Non-Emergency Clean Up and Trimming Work 24 $6,674.40
D.18 Supervisor/Certified Arborist - Non-Emergency Clean Up and
Trimming Work
24 $2,234.07
D.19 Certified Inspection Arborist - Non-Emergency Clean Up and
Trimming Work
24 $2,243.34
D.20 Tree Trimmer/Bucket Truck Operator - Non-Emergency Clean
Up and Trimming Work
24 $2,224.80
D.21 Ground Person - Non-Emergency Clean Up and Trimming Work 24 $2,224.80
D.22 Tractor/Loader Operator - Non-Emergency Clean Up and
Trimming Work
24 $2,224.80
D.23 Truck Driver - Non-Emergency Clean Up and Trimming Work 24 $2,224.80
D.24 Crupper Truck & Crupper Truck Operator - Non-Emergency
Clean Up and Trimming Work
24 $2,224.80
D.25 Crane- All Sizes as Needed - Non-Emergency Clean Up and
Trimming Work
7 $1,946.70
D.26 Crew Rental - Emergency Clean Up and Trimming Work 15 $6,257.25
D.27 Supervisor/Certified Arborist - Emergency Clean Up and
Trimming Work
15 $2,085.75
D.28 Tree Trimmer/Bucket Truck Operator - Emergency Clean Up and
Trimming Work
15 $2,085.75
D.29 Ground Person - Emergency Clean Up and Trimming Work 15 $2,085.75
D.30 Tractor/Loader Operator - Emergency Clean Up and Trimming
Work
15 $2,085.75
D.31 Truck Driver- Emergency Clean Up and Trimming Work 15 $2,085.75
D.32 Crupper Truck & Crupper Truck Operator - Emergency Clean Up
and Trimmin g Work
15 $2,085.75
D.33 Crane-All Sizes as Needed - Emergency Clean Up and Trimming
Work
8 $2,224.80
Total $500,000
Section V of Exhibit C, "Schedule of Compensation", is amended to read:
"The total compensation for the Services shall not exceed the Contract Sum as
provided in Section 2.1 of this Agreement, nor the annual budgets provided in
Exhibit "C 1". The consultant shall perform the services at the billing rates
found in Exhibit "C-1", "Consultant's Rates"."
2. Continuing Effect of Agreement. Except as amended by this Amendment No. 2,
all provisions of the Agreement shall remain unchanged and in full force and effect. From and
after the date of this Amendment No. 2, whenever the term "Agreement" appears in the Agreement,
it shall mean the Agreement, as amended by this Amendment No.2
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
01203.0006/791788.1 -3-
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
Docusign Envelope ID: C7A2D78D-2077-46F8-8322-0F83B7DBB109
N-3
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 2,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 2,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto stipulate and agree that they have each
received adequate and independent consideration for the performance of the obligations they have
undertaken pursuant to this Amendment No. 2.
5. Authority. The persons executing this Amendment No. 2 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this
Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and
(iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
Docusign Envelope ID: C7A2D78D-2077-46F8-8322-0F83B7DBB109
N-4
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and
year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
___________________________________________________________
David L. Bradley, Mayor
ATTEST:
_______________________________
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
________________________________
William Wynder, City Attorney
CONSULTANT: West Coast Arborist Inc, a
California Corporation
By: ________________________
Name: Patrick Mahoney
Title: President
By: ________________________
Name: Richard Mahoney
Title: Secretary
Address: 2200 East Via Burton
Anaheim, California 92806
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each
of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant
Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY
NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY
THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE
TO CONSULTANT’S BUSINESS ENTITY.
Docusign Envelope ID: C7A2D78D-2077-46F8-8322-0F83B7DBB109
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Docusign Envelope ID: C7A2D78D-2077-46F8-8322-0F83B7DBB109
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AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT to that certain AGREEMENT FOR PROFESSIONAL SERVICES
("Amendment No. 1") by and between the CITY OF RANCHO PALOS VERDES ("City") and
WEST COAST ARBORISTS, INC., a California corporation ("Consultant"), is effective as of
July 1, 2025
RECITALS
A.City and Consultant entered into that certain Agreement for Professional Services dated June
16, 2020 ("Agreement") whereby Consultant agreed to provide tree trimming and
maintenance services (the "Services") for a Term of five years, for a Contract Sum of
$1,400,116.
B.City and Consultant amended the Agreement on June 21, 2022 (Amendment No. 1) to
increase the Contract Sum to a total not to exceed $2,041,478 for the Term of the contract,
with an annual not-to-exceed amount of $500,000 for fiscal years 2022 -23 through 2024-25,
with no change to the Consultant's rates, in order to account for the City's increased need for
tree trimming and maintenance services.
C.City and Consultant now desire to amend the agreement, extend services for one year, and
increase the Contract Sum to a total not to exceed to $2,541,478 for the Term of the contract,
with an annual not-to-exceed amount of $500,000 for fiscal years 2025 -26, with a three
percent (3%) increase to the Consultant's rates from FY2024/25.
TERMS
1.Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
a.Section 2.1, Contract Sum, is amended to read:
"2.1 Contract Sum. Subject to any limitations set forth in this Agreement,
City agrees to pay Consultant the amounts specified in the "Schedule of
Compensation" attached hereto as Exhibit "C" and incorporated herein by
this reference. The total compensation, including reimbursement for actual
expenses, shall not exceed $2,041,478 (Two Million Forty One
Thousand Four Hundred Seventy Eight Dollars) $2,541,478 (Two
Million Five Hundred Forty-One Thousand Four Hundred Seventy
Eight Dollars (the "Contract Sum"), and shall not exceed $500,000 (Five
Hundred Thousand Dollars) annually for FY 202 5-26, unless additional
compensation is approved pursuant to Section 1.9. "
b.The annual budget table found in Section I of Exhibit C, "Schedule of
Compensation", is amended to read:
Docusign Envelope ID: C7A2D78D-2077-46F8-8322-0F83B7DBB109
O-1
Contract Year Annual Budget
1. FY 2020-21 $263,304
2. FY 2021-22 $278,174
3. FY 2022-23 $500,000
4. FY 2023-24 $500,000
5. FY 2024-25 $500,000
6. FY 2025-26 $500,000
Contract Sum $2,541,478
The "Annual Budget breakdowns" provided for FY 2024-25 in Section I of Exhibit C,
"Schedule of Compensation", are hereby replaced with the following:
TASK
BUDGETED
UNITS
SUBTOTALS
A. Periodic Tree Trimming $235,118.10
A.1 Right of way 2,999 $197,694.08
A.2 Park Locations 491 $37,424.02
B. Complete/Full trimming of trees for view restoration 62 $5,747.40
C. Certified Arborist Inspections 411 $38,110.00
D. Miscellaneous On-Call Tree Maintenance $221,029.76
D.l Complete /Full trimming of trees in right -of-way locations (with
or without street access)
305 $29,530.10
D.2 Tree skirting 34 $2,241.28
D.3 Complete Tree and stump removals (very large 36" diameter and
up)
34 $41,813.88
D.4 Complete Tree and stump removals (large 24" - 36" diameter) 34 $42,689.38
D.5 Complete Tree and stump removals (medium 12" - 24" diameter) 34 $24,303.88
D.6 Complete Tree and stump removals (small 12" diameter and less) 15 $5,932.80
D.7 Stump Only removals (very large 36" diameter and up) 24 $2,323.68
D.8 Stump Only removals (large 24" - 36" diameter) 24 $3,559.68
D.9 Stump Only removals (medium 12" - 24" diameter) 24 $3,065.28
D.10 Stump Only removals (small 12" diameter and less) 20 $1,936.40
D.11 Root pruning 100 $4,532.00
D.12 Tree planting (15 gallon with root barrier) 12 $1,903.44
D.13 Tree planting ( 15 gallon without root barrier) 12 $1,779.84
D.14 Tree planting (24" box with root barrier) 12 $4,993.44
01203.0006/791788.l -2-
Docusign Envelope ID: C7A2D78D-2077-46F8-8322-0F83B7DBB109
O-2
D.15 Tree planting (24" box without root barrier) 11 $4,237.42
D.16 Palm tree trimming 10 $968.20
D.17 Crew Rental- Non-Emergency Clean Up and Trimming Work 24 $6,674.40
D.18 Supervisor/Certified Arborist - Non-Emergency Clean Up and
Trimming Work
24 $2,234.07
D.19 Certified Inspection Arborist - Non-Emergency Clean Up and
Trimming Work
24 $2,243.34
D.20 Tree Trimmer/Bucket Truck Operator - Non-Emergency Clean
Up and Trimming Work
24 $2,224.80
D.21 Ground Person - Non-Emergency Clean Up and Trimming Work 24 $2,224.80
D.22 Tractor/Loader Operator - Non-Emergency Clean Up and
Trimming Work
24 $2,224.80
D.23 Truck Driver - Non-Emergency Clean Up and Trimming Work 24 $2,224.80
D.24 Crupper Truck & Crupper Truck Operator - Non-Emergency
Clean Up and Trimming Work
24 $2,224.80
D.25 Crane- All Sizes as Needed - Non-Emergency Clean Up and
Trimming Work
7 $1,946.70
D.26 Crew Rental - Emergency Clean Up and Trimming Work 15 $6,257.25
D.27 Supervisor/Certified Arborist - Emergency Clean Up and
Trimming Work
15 $2,085.75
D.28 Tree Trimmer/Bucket Truck Operator - Emergency Clean Up and
Trimming Work
15 $2,085.75
D.29 Ground Person - Emergency Clean Up and Trimming Work 15 $2,085.75
D.30 Tractor/Loader Operator - Emergency Clean Up and Trimming
Work
15 $2,085.75
D.31 Truck Driver- Emergency Clean Up and Trimming Work 15 $2,085.75
D.32 Crupper Truck & Crupper Truck Operator - Emergency Clean Up
and Trimmin g Work
15 $2,085.75
D.33 Crane-All Sizes as Needed - Emergency Clean Up and Trimming
Work
8 $2,224.80
Total $500,000
Section V of Exhibit C, "Schedule of Compensation", is amended to read:
"The total compensation for the Services shall not exceed the Contract Sum as
provided in Section 2.1 of this Agreement, nor the annual budgets provided in
Exhibit "C 1". The consultant shall perform the services at the billing rates
found in Exhibit "C-1", "Consultant's Rates"."
2. Continuing Effect of Agreement. Except as amended by this Amendment No. 2,
all provisions of the Agreement shall remain unchanged and in full force and effect. From and
after the date of this Amendment No. 2, whenever the term "Agreement" appears in the Agreement,
it shall mean the Agreement, as amended by this Amendment No.2
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
01203.0006/791788.1 -3-
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
Docusign Envelope ID: C7A2D78D-2077-46F8-8322-0F83B7DBB109
O-3
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 2,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 2,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto stipulate and agree that they have each
received adequate and independent consideration for the performance of the obligations they have
undertaken pursuant to this Amendment No. 2.
5. Authority. The persons executing this Amendment No. 2 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this
Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and
(iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
Docusign Envelope ID: C7A2D78D-2077-46F8-8322-0F83B7DBB109
O-4
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and
year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
___________________________________________________________
David L. Bradley, Mayor
ATTEST:
_______________________________
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
________________________________
William Wynder, City Attorney
CONSULTANT: West Coast Arborist Inc, a
California Corporation
By: ________________________
Name: Patrick Mahoney
Title: President
By: ________________________
Name: Richard Mahoney
Title: Secretary
Address: 2200 East Via Burton
Anaheim, California 92806
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each
of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant
Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY
NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY
THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE
TO CONSULTANT’S BUSINESS ENTITY.
Docusign Envelope ID: C7A2D78D-2077-46F8-8322-0F83B7DBB109
O-5
Docusign Envelope ID: C7A2D78D-2077-46F8-8322-0F83B7DBB109
O-6
01203.0001/575243.4 1 of 10
AGREEMENT FOR CLASS INSTRUCTION
Business Name/ DBA/Sole Proprietor
Kathleen Borgida
Type of Legal Entity
Corporation Limited liability
company (LLC)
Limited
partnership (LP)
General
partnership (GP)
Sole
proprietor
Address for Notices
Street: 30045 Avenida Elegante
City: Rancho Palos Verdes State: CA Zip Code: 90275
Email Address: katlynbee@aol.com
Work Phone: 310-544-7775 Cell Phone:
This Agreement is made and entered into by and between the City of Rancho Palos Verdes,
a municipal corporation (City) and Kathleen Borgida (Instructor).
RECITALS
A. City desires to offer one or more classes, as described in Exhibit “A”, Class
Schedule, to this Agreement,
B. Instructor represents Instructor (i) has sufficient professional experience for the
classes identified in Exhibit “A”, (ii) will teach such classes to the best of Instructor’s ability and
in accordance with the highest professional standards, and (iii) has all required licenses, permits,
and approvals required by law for the performance of the services required by this Agreement.
Therefore, City and Instructor mutually agree as follows:
1. INSTRUCTOR’S SERVICES.
1.1. Recitals. The foregoing Recitals are true and correct, and are incorporated
herein by this reference.
1.2. Responsibilities of Instructor. The Instructor has the following
responsibilities in providing Instruction services on behalf of City:
1.2.1 Instructor is responsible for the preparation and facility set-up of
their respective class and shall arrive at the class location on each class day prior to the scheduled
start time of said class, with that time determined by Instructor based on Instructor’s experience
and needs, to ensure all needed set-up is completed prior to commencement of the class.
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01203.0001/575243.4 2 of 12
1.2.2 Instructor will return the facility to the state it was in prior to
Instructor’s class.
1.2.3 If the specified minimum number of students do not enroll in the
class as of the date of class commencement, the class will be cancelled unless the City and
Instructor provide mutual consent to the continuation of the class. So as to provide value to the
students, Instructor shall refrain from enrolling more than the Enrollment Maximum described in
Exhibit “A”, unless at the Instructor’s sole discretion, it is possible to enroll additional students
without compromising the integrity of the class for the other students already enrolled.
1.2.4 Instructor will only utilize storage space at City’s facility to store
Instructor’s materials necessary for the class after receiving written approval and permission from
the facility’s supervisor.
1.2.5 In the event Instructor must cancel any classes, Instructor shall
notify City at least 48 hours in advance of the classes to be cancelled if at all practicable, and shall
also notify class enrollees by telephone or email that the class has been cancelled. Only in the event
of an unforeseeable emergency should Instructor provide less than 48 hours advance notice, since
Instructor will need to provide notice of the cancellation to students . If Instructor cancels classes,
then Instructor shall make up the same number of classes cancelled prior to the end of the
respective session, and at a date and time determined by Instructor subject to City facility
availability. Instructor will be liable to City for any Damages incurred by City as described in
Section 3.3 if Instructor fails to make up any cancelled classes, since students have enrolled in and
paid for the class with the expectation of a specific number of class sessions.
1.2.6 If Instructor is unavailable to instruct more than twenty-five
percent (25%) of the scheduled classes, students will be allowed to withdraw from the class and
receive a pro rata refund for the remaining classes not provided by Instructor. Any amounts
refunded under this section will be subtracted from the remaining payment owed to Instructor by
City.
1.2.7 If Instructor is unavailable to provide instruction for a particular
class, Instructor may use a substitute instructor selected by Instructor, provided the substitute
instructors and assistants have been fully vetted and approved by City (including necessary
documents in Section 1.3) to instruct the specified program or activity. The substitute instructor’s
contract must be fully processed and approved by City’s Recreation and Parks Department for the
current fiscal year prior to the substitute instructor providing any instruction services on behalf of
Instructor.
1.2.8 Instructor will provide City’s Recreation and Parks Department
with a list of all employees and any potential substitute instructors Instructor plans to utilize for
Instructor’s class during the Term of this Agreement. Instructor will ensure that prior to utilizing
the services of any Instructor employees or a substitute instructor, City’s Recreation and Parks
Department has approved said individuals to provide services for Instructor.
1.2.9 Instructor will conduct each of Instructor’s responsibilities under
this Agreement at the highest professional standards.
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01203.0001/575243.4 3 of 12
1.3. Submittals to City. On or before July 1, 2025, Instructor shall provide the
following documents to City: (1) a course proposal; (2) a completed W9 form; (3) proof of all
insurance required; (4) Live Scan fingerprints and related criminal background checks as required
by Section 1.6 of this Agreement; (5) a copy of Instructor’s valid and current City business tax
certificate; and (6) proof of medical certification, as required in Section 1.7 of this Agreement. If
Instructor has no employees, then Instructor must provide a written statement signed under penalty
of perjury confirming that Instructor has no employees, at which time City’s requirement for
Workers’ Compensation Insurance shall be waived.
1.4. Policies and Procedures. Instructor agrees to comply with all City
Recreation and Parks Department policies and procedures for Contract Instructors, as outlined in
this Agreement and The City of Rancho Palos Verdes Independent Contractor Handbook, a copy
of which is attached to this Agreement as Exhibit “B”.
1.5. Responsibilities of City. City has the following responsibilities to
Instructor:
1.5.1 No less than six weeks prior to the start of each class session, City
will notify Instructor in writing regarding (i) the details of the classes Instructor will teach for that
session, including day, time, dates, and room location of the classes; (ii) any documentation that
is due from Instructor prior to the start of the new session; and (iii) City shall notify Instructor, at
least 48 hours in advance if possible, if for any reason City cancels or needs to relocate any class
to another location.
1.5.2 City will provide a clean room or facility for each class prior to
the Instructor’s use of that room or facility.
1.5.3 City will unlock the room or facility prior to Instructor’s use, and
lock the room or facility following Instructor’s use.
1.5.4 City will provide office services related to the Instructor’s class,
including registration of students in the class; collecting and processing student payments for the
class; collecting waivers or emergency forms from students; providing copies of rosters to
Instructor; providing emergency forms and student payment receipts to Instructor; and advertising
the class via the City’s online tools.
1.6. Background Check. Instructor, and any employee or agent of Instructor
who may provide services pursuant to this Agreement, and who may have contact with children,
shall not have been convicted of any offense specified in Public Resources Code section 5164 or
Penal Code section 11105.3, which would preclude any such person from working with children.
In addition, Instructor agrees to provide City with Live Scan fingerprints and the related criminal
background check for Instructor, and for any employee or agent of Instructor who may provide
services pursuant to this Agreement, who may have contact with children.
1.7. Medical Check. Instructor warrants Instructor, and any employee or agent
of Instructor who may provide services pursuant to this Agreement who may have contact with
children, has been examined and found free of communicable tuberculosis within the last two years
prior to the execution of this Agreement, as required by Public Resource Code section 5163. In
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01203.0001/575243.4 4 of 12
addition, Instructor agrees to provide City with a medical certificate confirming said testing and
test result for Instructor and any employee or agent of Instructor who may provide services
pursuant to this Agreement, who may have contact with children.
1.8. Taking or Using of Photos and Videos of Students. Instructor agrees
Instructor and Instructor’s employees and agents may only make video recordings and take
photographs of students of classes provided pursuant to this Agreement after receiving (i) prior
written notice from City, and (ii) signed consent forms from the students, or in the case of a student
who is a minor, from the student’s parent or guardian. Moreover, if Instructor desires to use those
previously authorized photos or video for any purpose other than personal use, including but not
limited to advertising Instructor’s business on flyers or on the internet or social media, then that
specific purpose must be clearly described in the notice signed by City and by or on behalf of
Instructor’s students. Instructor’s violation of this section is grounds for immediate termination of
this Agreement, and shall result in Instructor being barred from contracting with City for a
minimum of three (3) years.
2. PAYMENT FOR SERVICES.
2.1. Basic Fee Amount. Instructor’s compensation for providing the
instructional services specified in this Agreement shall be in the form of a commission, based on
and derived from the Gross Receipts generated by the session/class. Gross Receipts are defined as
a total sum paid by the students as fees for enrolling in the instructional activity, less any non -
resident fee. City shall receive 30% of the Gross Receipts and Instructor shall receive 70% of the
Gross Receipts.
2.2. Fee Inclusions. Instructor’s fee rate shall include, without limitation, the
costs for Instructors’ instruction, substitute instructors, assistants, instructional supplies, and
materials, publicity, and transportation. Costs for student supplies, if required, must be included in
the Instructor’s fee rate. Instructor shall not receive separate reimbursement for any costs incurred
in providing instruction services, apart from the basic fee amount.
2.3. Time of Payment. Following the completion of a class session, and City’s
receipt and verification of signed invoices for services previously rendered by Instructor to City’s
satisfaction, City will process payment for Instructor once a month. Invoices shall be submitted to
City and must include line items for each class taught, including the time, date, and number of
students that attended the class.
3. GENERAL PROVISIONS.
3.1. Term. The term of this Agreement shall commence upon full execution by
all parties, and unless terminated sooner pursuant to Section 3.4, shall expire on June 30, 2026.
3.2. Termination.
3.2.1. Should Instructor breach any part of this Agreement, City may, in
its sole discretion, terminate this Agreement immediately.
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3.2.2 City may terminate this Agreement for any reason, with or without
cause, City shall provide Instructor with seven (7) days’ advance written notice of termination
except for termination of the Agreement pursuant to Section 3.2.1.
3.2.3. If Instructor cancels a class without prior notice (see Section 1.2.5)
or fails to attend a class required hereunder, then Instructor shall be responsible to City for all
ensuing damages to City including, but not limited to, all costs associated with retaining a
replacement instructor, unless City agrees in writing to waive any or all resulting damages.
3.2.4. Instructor may terminate this Agreement at any time, for any reason.
City requests Instructor provide 7 days’ advance written notice of termination of the Agreement.
If Instructor terminates this Agreement prior to its expiration Instructor shall receive payment only
for the time through the date of termination.
3.3. Indemnity. Instructor agrees to indemnify, hold harmless and defend City
and each of its officers, employees, agents, and volunteers from any and all claims, losses, awards,
judgments, damages, actions or costs, including reasonable attorney’s fees and court costs
Damages), arising out of Instructor’s or any of Instructor’s officers’, employees’, representatives’
or volunteers’ act or omission related directly or indirectly to this Agreement, including the use or
possession by Instructor or any of Instructor’s officers, employees, representatives, agents or
volunteers of unauthorized images (i.e. photographs in any format) of any student or any of their
invitees; provided, that Instructor’s obligation to indemnify and hold harmless is only to the extent
Damages are caused by Instructor or any of Instructor’s officers, employees, representatives,
agents, or volunteers.
3.4. Non-Discrimination. In carrying out the performance of the services
designated in this Agreement, Instructor shall not discriminate against any employee or member
of the public because of race, religion, creed, color, medical condition, sex, marital status, national
origin, or sexual orientation.
3.5. Entire Agreement. This Agreement supersedes any and all other
agreements, either oral or written, between the parties, and contains all of the covenants and
agreements between the parties with respect to the subject matter hereof. Each party to this
Agreement acknowledges no representations, inducements, promises, or agreements, orally or
otherwise, have been made by either party or anyone acting on behalf of any party, which are not
embodied herein and that any other agreement, statement, or promise not contained in the
Agreement shall not be valid or binding. Any modifications of this Agreement will be effective
only if memorialized in a writing signed by both parties.
3.6. Governing Law. This Agreement shall be governed by the laws of the State
of California and any lawsuit or action relating in any way to this Agreement must be filed in Los
Angeles County, California.
3.7. Prohibition Against Subcontracting or Assignment. Instructor shall not
contract with any person or entity to perform in whole or in part the work or services required
hereunder except as provided by this Agreement. Neither this Agreement nor any interest herein
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may be assigned or transferred, voluntarily or by operation of law, without the prior written
approval of City. Any such prohibited assignment or transfer shall be void.
3.8. Independent Contractor. Neither City nor any of its officers, employees,
agents, or volunteers shall have any control over the manner, mode, or means by which Instructor
performs the services required herein, except as otherwise set forth. Instructor shall perform all
services required herein as an independent contractor of City and shall remain under only such
obligations as are consistent with that role. Instructor shall not at any time or in any manner
represent that it or any of Instructor’s agents or employees are agents or employees of City.
3.9. Insurance. Unless otherwise stated in writing from City’s City Manager or
designee, Instructor shall procure and maintain, at its sole cost and expense, in a form, amount and
content satisfactory to City’s City Manager or designee, during the entire term of this Agreement,
including any extension thereof, the following policies of insurance:
3.9.1 Commercial General Liability Insurance. A policy of
commercial general liability insurance for $1,000,000 using Insurance Services Office
Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the
exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Additionally, City and each of its officers,
employees and agents must be mentioned as additional insureds and each insurance certificate
must be accompanied by all applicable additional insured endorsement pages.
3.9.2 Automotive Insurance. A policy of comprehensive automobile
liability insurance written on a per occurrence basis shall not be required as Instructor is not
required to use an automobile in connection with the services hereunder. However, Instructor
understands that automobile insurance and/or financial responsibility is required on any vehicle
operated or parked on California roadways. Instructor agrees that they will carry evidence of
automobile insurance and/or financial responsibility in their vehicle at all times and that proof of
same must be provided as specified: when requested by law enforcement; when renewing vehicle
registration; when the vehicle is involved in a traffic collision. Accordingly, Instructor agrees if a
vehicle will be used by Instructor/Instructor’s officer, employee or agent to commute to the classes
provided pursuant to this Agreement or other activities in connection therewith, then Instructor
shall comply with the minimum liability insurance requirements for private passenger vehicles
per California Insurance Code subdivision 11580.1(b).
3.9.3 Workers Compensation Insurance. A policy of worker’s
compensation insurance on a state-approved policy form providing statutory benefits as required
by law with employer's liability limits per accident for all covered losses. However, this
requirement shall not apply if Instructor has no employees and Instructor provides the letter signed
under penalty of perjury as described in Section 1.3.
3.9.4 The policies of insurance shall not be cancelled without providing
ten-days’ prior written notice by registered mail to City. In the event any of the policies of
insurance are cancelled or amended, Instructor shall, prior to the cancellation or amendment date,
submit new evidence of insurance in conformance with this Section to City’s City Manager or
designee. No work or services under this Agreement shall commence until Instructor has provided
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City with Certificates of Insurance or appropriate insurance binders evidencing the above
insurance coverages and said Certificates of Insurance or binders are approved by City’s City
Manager or designee.
Instructor agrees the provisions of this Section shall not be construed as limiting in any
way the extent to which Instructor may be held responsible for the payment of damages to any
persons or property resulting from Instructor’s activities or the activities of any person or persons
for which Instructor is otherwise responsible.
The insurance required by this Agreement shall be satisfactory only if issued by companies
qualified to do business in California, rated “A” or better in the most recent edition of Best Rating
Guide or The Key Rating, and only if they are of a financial category Class VII or better, unless
such requirements are waived by City’s City Manager or designee, due to unique circumstances.
3.10. Notice. Any notice, demand, request, document, consent, approval, or
communication either party desires or is required to give to the other party or any other person
shall be in writing and either served personally or sent by prepaid, first-class mail:
In the case of City:
Attn: City Manager
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275,
In the case of Instructor:
At the address designated on the
signature page of this
Agreement.
3.11. Severability. In the event part of this Agreement shall be declared invalid
or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity
or unenforceability shall not affect any of the remaining portions of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder
unless the invalid provision is so material that its invalidity deprives either party of the basic benefit
of their bargain or renders this Agreement meaningless.
3.12. Waiver. No delay or omission in the exercise of any right or remedy by a
nondefaulting party on any default shall impair such right or remedy or be construed as a waiver.
A party’s consent to or approval of any act by the other party requiring the party’s consent or
approval shall not be deemed to waive or render unnecessary the other party’s consent to or
approval of any subsequent act. Any waiver by either party of any default must be in writing and
shall not be a waiver of any other default concerning the same or any other provision of this
Agreement.
3.13. Conflict of Interest. No officer, employee, director, or agent of City shall
participate in any decision relating to this Agreement, which affects their personal interest or the
interest of any corporation, partnership, or association in which they are directly or indirectly
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interested, nor shall any such person have any interest, direct or indirect, in this Agreement or the
provisions thereof.
SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the date
set forth below.
CITY: INSTRUCTOR:
City of Rancho Palos Verdes Kathleen Borgida
30940 Hawthorne Blvd. 30045 Avenida Elegante
Rancho Palos Verdes, CA 90275 Rancho Palos Verdes, CA 90275
By: ______________________________ By: ______________________________
David Bradley, Mayor ________________
Its ______________
Date: ______________ Date: ______________
ATTEST: By: ______________________________
Its ____________________
Teresa Takaoka, City Clerk Date: ______________
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EXHIBIT “A”
CLASS SCHEDULE
Instructor agrees to provide the following classes:
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Exhibit “B”
INDEPENDENT CONTACTOR HANDBOOK
8/25/ 2020
Rancho Palos Verdes Recreation and Parks Department
INDEPENDENT CONTRACT
INSTRUCTOR HANDBOOK
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About Us
Thank you for your interest in teaching classes with the City of Rancho Palos Verdes Recreation and
Parks Department! The Recreation and Parks Department is dedicated to providing a variety of
recreational opportunities to the Palos Verdes Peninsula and is always seeking to offer new and exciting
activities for all ages, interests, and abilities.
The City places a high value on building partnerships with members of our community, understanding
their needs, and delivering the services they desire in the most effective manner possible. We look for
independent contractors that will be professional, responsible, and committed to the services they are
contracted to provide.
Please review this Contract Instructor Handbook for more information on how to offer classes through
the Recreation and Parks Department.
For more information or to submit class proposals, please contact us:
Recreation and Parks Department
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Email: parks@rpvca.gov
Phone: 310-544-5260
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Becoming and Independent Contract Instructor
As an instructor with the City, you are considered an independent contractor with specific professional
skills and expertise in the area in which you are providing instruction. As an independent contractor, you
are in charge of organizing your curriculum and course instruction materials as you deem appropriate.
The City will provide you with a facility to teach your class, coordinate enrollment of your students, and
provide advertising and marketing. The City will not dictate or control the manner in which you organize
or teach your course.
Before teaching classes, potential contract instructors must complete and submit a class proposal form
for approval by the Department. The Department will review proposals and discuss appropriate and
available dates, times, and facilities for the class. Submitting a proposal does not guarantee that the
class or activity will be added to the Department’s class offerings. Additionally, there are no guarantees
the Department will offer a class or program on an on-going basis.
Upon approval of a class proposal, an Agreement for Class Instruction will be completed by the
Department and the instructor and submitted to the City. In addition to the class proposal and
agreement, instructors may need to submit the following:
Completed W9 form
Proof of insurance
Live Scan fingerprints and related criminal background checks
Copy of Instructor’s valid and current City business tax certificate
If needed, proof of current Instructor Certification
If the instruction will be of minors, proof of successful completion of an adult and child CPR and
First Aid class
Proof of workers compensation insurance or a letter stating that the contractor has no
employees
Submitting a Class Proposal
A Class Proposal Form must be completed and submitted for all new classes. The Department may not
accept proposals for classes similar to those already offered or classes offered in the past that have not
been successful. Considerations will be made for instructors who can demonstrate that significant
interest exists for their proposed class.
The proposal from will include:
Class Description: Provide a thoughtful and concise class description to be included in the quarterly
Recreation Activity Guide and listed online. The description should sell your class to the community and
can include benefits of the activity, desired outcomes, an explanation of the specific discipline, required
skills and equipment, and your qualifications as an instructor. Class descriptions should not exceed 50
words.
Example Class Description:
Beginning Yoga - Increase strength and flexibility, reduce stress, and improve your energy and
well-being through the foundations of yoga. Class incorporates poses and movements
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appropriate for beginner to intermediate students. Led by an instructor with over 20 years of
teaching experience. Bring a yoga mat!
Day, time, and location: Include a desired, day, time, and facility for your class. This information helps
us determine where your class may best fit. Facility availability is subject to City and Department use.
Class start and end dates may be determined by the Department to align with regular, seasonal
offerings.
Fees: When proposing a fee for your class, consider the minimum dollar amount you as an instructor are
willing to accept for your services, how many students you can accommodate, class materials and
supplies, and time spent planning and preparing curriculum. Fees must include the cost of all class
materials. No fees should be collected by the instructor directly from the students. The Department can
assist you in determining an appropriate fee for your class and may suggest a minimum fee.
About our Contract
Prior to instructing classes, an Agreement for Class Instruction must be completed and executed. The
agreement includes responsibilities of the instructor, responsibilities of the City, compensation,
indemnity, insurance requirements, and City and Department rules and policies. Review the agreement
carefully prior to submitting to the City for execution.
Fingerprinting and Background Checks
All instructors must submit proof of Live Scan fingerprinting and clearance of a Department of Justice
background check. The Recreation and Parks Department will provide instructions for the completion of
this step. The instructor is responsible for all fingerprinting and background check fees.
Insurance
The City does not insure independent contractors. Instructors are responsible for providing proof of
insurance coverage that meets the minimum requirements stated in the Agreement for Class
Instruction.
Instructors may purchase insurance coverage through the City’s vendor at a rate determined by vendor
based on estimated attendance and the nature of the class activities. The activity supervisor can provide
more information on coverage and rates and assist in purchasing coverage.
Compensation
Class fees are determined by the instructor and approved by the City. All class fees are collected by the
City. The standard payment to an instructor will 70% of the primary fees collected for the class. The City
retains 30% of the fees collected and any non-resident fees.
Payments to instructors will be made following the completion of a class session, not more than once
per month. Payments will be issued only after instructor submits an invoice to the activity supervisor
that includes the class name, meeting dates, and the number of students registered. Payments will be
issued in accordance with the Finance Department’s payment schedule.
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Marketing
The Recreation and Parks Department will provide marketing for your class in our quarterly Recreation
Activity Guide. At the instructor’s request, The Recreation and Parks Department can design a flyer for
each class and provide electronic and printed copies for distribution. Up to two 11” x 17” posters and
200 5.5” x 8” flyers will be provided to the instructor per class per session.
In addition to the quarterly activity guide and flyers, the Recreation and Parks Department periodically
sends email notifications, issues press releases, and posts to Facebook and Next Door to announce new
classes and programs.
All marketing materials produced by the instructor and used to promote classes must be approved by
the Program Manager/Supervisor.
Before posting or distributing marketing materials, instructors should always receive permission from
the property owner or manager.
Class Registration
All class participants will register using the City’s Active Net registration software. The activity
registration website is accessed through the Department’s webpage or directly at
apm.activecommunities.com/rpv. All classes will be listed on the registration website and open for
enrollment quarterly according to the Department’s activity season schedule.
Refunds and Transfers
Full refunds will be granted to customers if written request for activity withdrawal and refund is made at
least five business days prior to the first meeting date or if an activity is cancelled due to low enrollment.
No refunds will be issued after an activity begins or for non-attendance
The Department may consider customer requests for full or partial refunds for extenuating
circumstances such as illness or injury or if a customer is not satisfied with an activity.
Class Cancellations
The Recreation and Parks Department will make every effort to avoid cancelling classes. However, when
the enrollment is not met, the class will be cancelled unless the Department and instructor mutually
agree to run the class with fewer students.
If the class is cancelled due to low enrollment or by the City for any other reason, the Department will
notify students of the cancellation and issue refunds. If a class session or meeting date is cancelled by
the instructor, the instructor should notify the Department and students of cancellation and schedule a
make-up meeting date.
Classes cancelled by the instructor may result in lowered or no payment to the instructor.
Class Evaluations
In order to provide a high level of customer service, the Recreation and Parks Department will distribute
and collect class evaluations at the end of the class session.
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City Holidays
The City of Rancho Palos Verdes observes the following holidays: New Year’s Day, Memorial Day, July
4th, Labor Day, Thanksgiving Day, Christmas Eve, and Christmas Day. Recreation facilities will be closed
and no classes will be held.
Class Facilities
The Recreation and Parks Department will work with instructors to determine a suitable location for
classes. Instructors can propose a desired facility for their class when submitting a class proposal.
Recreation facilities are sometimes used for City meetings and functions and classes may be moved or
rescheduled if scheduling conflicts occur.
Facility Equipment
The Recreational and Parks Department will provide tables and chairs, AV equipment, and other similar
facility equipment as needed and available. Instructors provide all other necessary equipment and
supplies for their class. All requests for equipment should be made when submitting a class proposal.
Equipment provided by instructor must be approved by the facility supervisor.
Class Setup
Recreation and Parks facility staff will set up tables, chairs, and other facility equipment prior to class.
Instructors should submit a Facility Setup Request Diagram prior to the first class meeting.
Instructors will have access to the facility at least fifteen minutes and up to thirty minutes prior to and
after class to set up and clean up. Instructors should leave the facility in the condition in which it was
found prior to the class.
Storage
Storage at facilities is limited, so instructor’s supplies and equipment may not be stored at the facility
without the facility supervisor’s approval. Instructors should discuss storage needs when submitting a
class proposal.
Safety
It is imperative that instructors provide for the safety of their class participants. The City expects that
instructors be well trained in their disciplines and take all possible measures to prevent accidents,
injuries, and damage to property.
All maintenance issues and accidents, injuries, and damage to facility property must be reported to
facility staff immediately.
Instructor’s use of the premises shall be performed in conformance with the State of California and the
Los Angeles County Department of Health orders and standards related to social distancing, the use of
face coverings, cleaning, disinfecting, and other sanitation steps and necessary to limit the spread of the
novel corona virus known as COVID-19, as those standards may be adjusted from time-to-time.
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Emergency Situations
In the event of an emergency, instructors should notify facility staff if possible and remove participants
from the facility according to posted evacuation plans. Instructors should remain calm and be aware of
announcements and instructions from facility staff.
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AGREEMENT FOR CLASS INSTRUCTION
Business Name/ DBA/Sole Proprietor
Matsumoto Music, LLC
Type of Legal Entity
Corporation Limited liability
company (LLC)
Limited
partnership (LP)
General
partnership (GP)
Sole
proprietor
Address for Notices
Street: 24421 Narbonne Ave.
City: Lomita State: CA Zip Code: 90717
Email Address: niko2niko@gmail.com
Work Phone: Cell Phone: 949-742-1656
This Agreement is made and entered into by and between the City of Rancho Palos Verdes,
a municipal corporation (City) and Matsumoto Music, LLC (Instructor).
RECITALS
A. City desires to offer one or more classes, as described in Exhibit “A”, Class
Schedule, to this Agreement,
B. Instructor represents Instructor (i) has sufficient professional experience for the
classes identified in Exhibit “A”, (ii) will teach such classes to the best of Instructor’s ability and
in accordance with the highest professional standards, and (iii) has all required licenses, permits,
and approvals required by law for the performance of the services required by this Agreement.
Therefore, City and Instructor mutually agree as follows:
1. INSTRUCTOR’S SERVICES.
1.1. Recitals. The foregoing Recitals are true and correct, and are incorporated
herein by this reference.
1.2. Responsibilities of Instructor. The Instructor has the following
responsibilities in providing Instruction services on behalf of City:
1.2.1 Instructor is responsible for the preparation and facility set-up of
their respective class and shall arrive at the class location on each class day prior to the scheduled
start time of said class, with that time determined by Instructor based on Instructor’s experience
and needs, to ensure all needed set-up is completed prior to commencement of the class.
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1.2.2 Instructor will return the facility to the state it was in prior to
Instructor’s class.
1.2.3 If the specified minimum number of students do not enroll in the
class as of the date of class commencement, the class will be cancelled unless the City and
Instructor provide mutual consent to the continuation of the class. So as to provide value to the
students, Instructor shall refrain from enrolling more than the Enrollment Maximum described in
Exhibit “A”, unless at the Instructor’s sole discretion, it is possible to enroll additional students
without compromising the integrity of the class for the other students already enrolled.
1.2.4 Instructor will only utilize storage space at City’s facility to store
Instructor’s materials necessary for the class after receiving written approval and permission from
the facility’s supervisor.
1.2.5 In the event Instructor must cancel any classes, Instructor shall
notify City at least 48 hours in advance of the classes to be cancelled if at all practicable, and shall
also notify class enrollees by telephone or email that the class has been cancelled. Only in the event
of an unforeseeable emergency should Instructor provide less than 48 hours advance notice, since
Instructor will need to provide notice of the cancellation to students . If Instructor cancels classes,
then Instructor shall make up the same number of classes cancelled prior to the end of the
respective session, and at a date and time determined by Instructor subject to City facility
availability. Instructor will be liable to City for any Damages incurred by City as described in
Section 3.3 if Instructor fails to make up any cancelled classes, since students have enrolled in and
paid for the class with the expectation of a specific number of class sessions.
1.2.6 If Instructor is unavailable to instruct more than twenty-five
percent (25%) of the scheduled classes, students will be allowed to withdraw from the class and
receive a pro rata refund for the remaining classes not provided by Instructor. Any amounts
refunded under this section will be subtracted from the remaining payment owed to Instructor by
City.
1.2.7 If Instructor is unavailable to provide instruction for a particular
class, Instructor may use a substitute instructor selected by Instructor, provided the substitute
instructors and assistants have been fully vetted and approved by City (including necessary
documents in Section 1.3) to instruct the specified program or activity. The substitute instructor’s
contract must be fully processed and approved by City’s Recreation and Parks Department for the
current fiscal year prior to the substitute instructor providing any instruction services on behalf of
Instructor.
1.2.8 Instructor will provide City’s Recreation and Parks Department
with a list of all employees and any potential substitute instructors Instructor plans to utilize for
Instructor’s class during the Term of this Agreement. Instructor will ensure that prior to utilizing
the services of any Instructor employees or a substitute instructor, City’s Recreation and Parks
Department has approved said individuals to provide services for Instructor.
1.2.9 Instructor will conduct each of Instructor’s responsibilities under
this Agreement at the highest professional standards.
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1.3. Submittals to City. On or before July 1, 2025 Instructor shall provide the
following documents to City: (1) a course proposal; (2) a completed W9 form; (3) proof of
successful completion of an adult and child CPR and First Aid class; (4) proof of all insurance
required; (5) Live Scan fingerprints and related criminal background checks as required by Section
1.6 of this Agreement; (6) a copy of Instructor’s valid and current City business tax certificate; and
7) proof of medical certification, as required in Section 1.7 of this Agreement. If Instructor has
no employees, then Instructor must provide a written statement signed under penalty of perjury
confirming that Instructor has no employees, at which time City’s requirement for Workers’
Compensation Insurance shall be waived.
1.4. Policies and Procedures. Instructor agrees to comply with all City
Recreation and Parks Department policies and procedures for Contract Instructors, as outlined in
this Agreement and The City of Rancho Palos Verdes Independent Contractor Handbook, a copy
of which is attached to this Agreement as Exhibit “B”.
1.5. Responsibilities of City. City has the following responsibilities to
Instructor:
1.5.1 No less than two weeks prior to the start of each class session, City
will notify Instructor in writing regarding (i) the details of the classes Instructor will teach for that
session, including day, time, dates, and room location of the classes; (ii) any documentation that
is due from Instructor prior to the start of the new session; and (iii) City shall notify Instructor, at
least 48 hours in advance if possible, if for any reason City cancels or needs to relocate any class
to another location.
1.5.2 City will provide a clean room or facility for each class prior to
the Instructor’s use of that room or facility.
1.5.3 City will unlock the room or facility prior to Instructor’s use, and
lock the room or facility following Instructor’s use.
1.5.4 City will provide office services related to the Instructor’s class,
including registration of students in the class; collecting and processing student payments for the
class; collecting waivers or emergency forms from students; providing copies of rosters to
Instructor; providing emergency forms and student payment receipts to Instructor; and advertising
the class via the City’s online tools.
1.6. Background Check. Instructor, and any employee or agent of Instructor
who may provide services pursuant to this Agreement, and who may have contact with children,
shall not have been convicted of any offense specified in Public Resources Code section 5164 or
Penal Code section 11105.3, which would preclude any such person from working with children.
In addition, Instructor agrees to provide City with Live Scan fingerprints and the related criminal
background check for Instructor, and for any employee or agent of Instructor who may provide
services pursuant to this Agreement, who may have contact with children.
1.7. Medical Check. Instructor warrants Instructor, and any employee or agent
of Instructor who may provide services pursuant to this Agreement who may have contact with
children, has been examined and found free of communicable tuberculosis within the last two years
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prior to the execution of this Agreement, as required by Public Resource Code section 5163. In
addition, Instructor agrees to provide City with a medical certificate confirming said testing and
test result for Instructor and any employee or agent of Instructor who may provide services
pursuant to this Agreement, who may have contact with children.
1.8. Taking or Using of Photos and Videos of Students. Instructor agrees
Instructor and Instructor’s employees and agents may only make video recordings and take
photographs of students of classes provided pursuant to this Agreement after receiving (i) prior
written notice from City, and (ii) signed consent forms from the students, or in the case of a student
who is a minor, from the student’s parent or guardian. Moreover, if Instructor desires to use those
previously authorized photos or video for any purpose other than personal use, including but not
limited to advertising Instructor’s business on flyers or on the internet or social media, then that
specific purpose must be clearly described in the notice signed by City and by or on behalf of
Instructor’s students. Instructor’s violation of this section is grounds for immediate termination of
this Agreement, and shall result in Instructor being barred from contracting with City for a
minimum of three (3) years.
2. PAYMENT FOR SERVICES.
2.1. Basic Fee Amount. Instructor’s compensation for providing the
instructional services specified in this Agreement shall be in the form of a commission, based on
and derived from the Gross Receipts generated by the session/class. Gross Receipts are defined as
a total sum paid by the students as fees for enrolling in the instructional activity, less any non -
resident fee. City shall receive 30% of the Gross Receipts and Instructor shall receive 70% of the
Gross Receipts.
2.2. Fee Inclusions. Instructor’s fee rate shall include, without limitation, the
costs for Instructors’ instruction, substitute instructors, assistants, instructional supplies, and
materials, publicity, and transportation. Costs for student supplies, if required, must be included in
the Instructor’s fee rate. Instructor shall not receive separate reimbursement for any costs incurred
in providing instruction services, apart from the basic fee amount.
2.3. Time of Payment. Following the completion of a class session, and City’s
receipt and verification of signed invoices for services previously rendered by Instructor to City’s
satisfaction, City will process payment for Instructor once a month. Invoices shall be submitted to
City and must include line items for each class taught, including the time, date, and number of
students that attended the class.
3. GENERAL PROVISIONS.
3.1. Term. The term of this Agreement shall commence upon full execution by
all parties, and unless terminated sooner pursuant to Section 3.4, shall expire on June 30, 2026.
3.2. Termination.
3.2.1. Should Instructor breach any part of this Agreement, City may, in
its sole discretion, terminate this Agreement immediately.
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3.2.2 City may terminate this Agreement for any reason, with or without
cause, City shall provide Instructor with seven (7) days’ advance written notice of termination
except for termination of the Agreement pursuant to Section 3.2.1.
3.2.3. If Instructor cancels a class without prior notice (see Section 1.2.5)
or fails to attend a class required hereunder, then Instructor shall be responsible to City for all
ensuing damages to City including, but not limited to, all costs associated with retaining a
replacement instructor, unless City agrees in writing to waive any or all resulting damages.
3.2.4. Instructor may terminate this Agreement at any time, for any reason.
City requests Instructor provide 7 days’ advance written notice of termination of the Agreement.
If Instructor terminates this Agreement prior to its expiration Instructor shall receive payment only
for the time through the date of termination.
3.3. Indemnity. Instructor agrees to indemnify, hold harmless and defend City
and each of its officers, employees, agents, and volunteers from any and all claims, losses, awards,
judgments, damages, actions or costs, including reasonable attorney’s fees and court costs
Damages), arising out of Instructor’s or any of Instructor’s officers’, employees’, representatives’
or volunteers’ act or omission related directly or indirectly to this Agreement, including the use or
possession by Instructor or any of Instructor’s officers, employees, representatives, agents or
volunteers of unauthorized images (i.e. photographs in any format) of any student or any of their
invitees; provided, that Instructor’s obligation to indemnify and hold harmless is only to the extent
Damages are caused by Instructor or any of Instructor’s officers, employees, representatives,
agents, or volunteers.
3.4. Non-Discrimination. In carrying out the performance of the services
designated in this Agreement, Instructor shall not discriminate against any employee or member
of the public because of race, religion, creed, color, medical condition, sex, marital status, national
origin, or sexual orientation.
3.5. Entire Agreement. This Agreement supersedes any and all other
agreements, either oral or written, between the parties, and contains all of the covenants and
agreements between the parties with respect to the subject matter hereof. Each party to this
Agreement acknowledges no representations, inducements, promises, or agreements, orally or
otherwise, have been made by either party or anyone acting on behalf of any party, which are not
embodied herein and that any other agreement, statement, or promise not contained in the
Agreement shall not be valid or binding. Any modifications of this Agreement will be effective
only if memorialized in a writing signed by both parties.
3.6. Governing Law. This Agreement shall be governed by the laws of the State
of California and any lawsuit or action relating in any way to this Agreement must be filed in Los
Angeles County, California.
3.7. Prohibition Against Subcontracting or Assignment. Instructor shall not
contract with any person or entity to perform in whole or in part the work or services required
hereunder except as provided by this Agreement. Neither this Agreement nor any interest herein
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may be assigned or transferred, voluntarily or by operation of law, without the prior written
approval of City. Any such prohibited assignment or transfer shall be void.
3.8. Independent Contractor. Neither City nor any of its officers, employees,
agents, or volunteers shall have any control over the manner, mode, or means by which Instructor
performs the services required herein, except as otherwise set forth. Instructor shall perform all
services required herein as an independent contractor of City and shall remain under only such
obligations as are consistent with that role. Instructor shall not at any time or in any manner
represent that it or any of Instructor’s agents or employees are agents or employees of City.
3.9. Insurance. Unless otherwise stated in writing from City’s City Manager or
designee, Instructor shall procure and maintain, at its sole cost and expense, in a form, amount and
content satisfactory to City’s City Manager or designee, during the entire term of this Agreement,
including any extension thereof, the following policies of insurance:
3.9.1 Commercial General Liability Insurance. A policy of
commercial general liability insurance for $1,000,000 using Insurance Services Office
Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the
exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Additionally, City and each of its officers,
employees and agents must be mentioned as additional insureds and each insurance certificate
must be accompanied by all applicable additional insured endorsement pages.
3.9.2 Automotive Insurance. A policy of comprehensive automobile
liability insurance written on a per occurrence basis shall not be required as Instructor is not
required to use an automobile in connection with the services hereunder. However, Instructor
understands that automobile insurance and/or financial responsibility is required on any vehicle
operated or parked on California roadways. Instructor agrees that they will carry evidence of
automobile insurance and/or financial responsibility in their vehicle at all times and that proof of
same must be provided as specified: when requested by law enforcement; when renewing vehicle
registration; when the vehicle is involved in a traffic collision. Accordingly, Instructor agrees if a
vehicle will be used by Instructor/Instructor’s officer, employee or agent to commute to the classes
provided pursuant to this Agreement or other activities in connection therewith, then Instructor
shall comply with the minimum liability insurance requirements for private passenger vehicles
per California Insurance Code subdivision 11580.1(b).
3.9.3 Workers Compensation Insurance. A policy of worker’s
compensation insurance on a state-approved policy form providing statutory benefits as required
by law with employer's liability limits per accident for all covered losses. However, this
requirement shall not apply if Instructor has no employees and Instructor provides the letter signed
under penalty of perjury as described in Section 1.3.
3.9.4 The policies of insurance shall not be cancelled without providing
ten-days’ prior written notice by registered mail to City. In the event any of the policies of
insurance are cancelled or amended, Instructor shall, prior to the cancellation or amendment date,
submit new evidence of insurance in conformance with this Section to City’s City Manager or
designee. No work or services under this Agreement shall commence until Instructor has provided
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City with Certificates of Insurance or appropriate insurance binders evidencing the above
insurance coverages and said Certificates of Insurance or binders are approved by City’s City
Manager or designee.
Instructor agrees the provisions of this Section shall not be construed as limiting in any
way the extent to which Instructor may be held responsible for the payment of damages to any
persons or property resulting from Instructor’s activities or the activities of any person or persons
for which Instructor is otherwise responsible.
The insurance required by this Agreement shall be satisfactory only if issued by companies
qualified to do business in California, rated “A” or better in the most recent edition of Best Rating
Guide or The Key Rating, and only if they are of a financial category Class VII or better, unless
such requirements are waived by City’s City Manager or designee, due to unique circumstances.
3.10. Notice. Any notice, demand, request, document, consent, approval, or
communication either party desires or is required to give to the other party or any other person
shall be in writing and either served personally or sent by prepaid, first-class mail:
In the case of City:
Attn: City Manager
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275,
In the case of Instructor:
At the address designated on the
signature page of this
Agreement.
3.11. Severability. In the event part of this Agreement shall be declared invalid
or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity
or unenforceability shall not affect any of the remaining portions of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder
unless the invalid provision is so material that its invalidity deprives either party of the basic benefit
of their bargain or renders this Agreement meaningless.
3.12. Waiver. No delay or omission in the exercise of any right or remedy by a
nondefaulting party on any default shall impair such right or remedy or be construed as a waiver.
A party’s consent to or approval of any act by the other party requiring the party’s consent or
approval shall not be deemed to waive or render unnecessary the other party’s consent to or
approval of any subsequent act. Any waiver by either party of any default must be in writing and
shall not be a waiver of any other default concerning the same or any other provision of this
Agreement.
3.13. Conflict of Interest. No officer, employee, director, or agent of City shall
participate in any decision relating to this Agreement, which affects their personal interest or the
interest of any corporation, partnership, or association in which they are directly or indirectly
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interested, nor shall any such person have any interest, direct or indirect, in this Agreement or the
provisions thereof.
SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the date
set forth below.
CITY: INSTRUCTOR:
City of Rancho Palos Verdes Sachiko Matsumoto,
30940 Hawthorne Blvd. 24421 Narbonne Ave
Rancho Palos Verdes, CA 90275 Lomita, CA 90717
By: ______________________________ By: ______________________________
David Bradley, Mayor ________________
Its ______________
Date: ______________ Date: ______________
ATTEST: By: ______________________________
Its ____________________
Teresa Takaoka, City Clerk Date: ______________
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EXHIBIT “A”
CLASS SCHEDULE
Instructor agrees to provide the following classes:
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