CC SR 20250520 G - NOC Peacock Ridge Storm Drain Improvements
CITY COUNCIL MEETING DATE: 05/20/2025
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration to file a Notice of Completion for the Storm Drain Improvements at Peacock
Ridge Road (CIP 8723).
RECOMMENDED COUNCIL ACTION:
(1) Accept the Storm Drain Improvements at Peacock Ridge Road (CIP 8723) as
complete;
(2) Authorize the City Clerk to file a Notice of Completion for the project with the Los
Angeles County Registrar-Recorder’s Office; and if no claims are filed within 35
days after recordation, send a notice to the surety company to exonerate the
Performance Bond; and
(3) Authorize the Director of Public Works to release the 5% construction retention
payment to ASAD Holdings (dba Orangeblue General Contractors), 35 days after
recordation of the Notice of Completion by the Los Angeles County Registrar -
Recorder’s Office, contingent upon no claims being filed on the project, and the
contractor posting an acceptable warrant bond with the City.
FISCAL IMPACT: The final cost of the construction work was $227,941.12 (not
including professional and technical services) and was completed
within budget. VR
Amount Budgeted: $327,605.00 (FY 2023-24 & FY 2024-25)
Additional Appropriation: N/A
Account Number(s): 330-400-8723-8802
(CIP – Storm Drain Imp at Peacock Ridge Rd – Other Improvements)
330-400-8723-8801
(CIP – Storm Drain Imp at Peacock Ridge Rd – Prof/Technical)
330-400-8723-8802
(CIP – Storm Drain Imp at Peacock Ridge Rd - Inspection)
ORIGINATED BY: Jeremiah Sunwoo, Associate Engineer
REVIEWED BY: Ramzi Awwad, Public Works Director
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Notice of Completion (page A-1)
B. Staff Report Awarding Construction Contract (page B-1)
VR
1
BACKGROUND:
Previously, the existing 12-inch storm drain situated within a cul-de-sac in the 5900 block
of Peacock Ridge Road collected runoff from Peacock Ridge Road and channeled it
downstream onto Scotmist Drive, south of Peacock Ridge Road. This segment of storm
drain that connects Peacock Ridge Road to Scotmist Drive is approximately 150 linear
feet. Based on an initial investigation by the City, the lower pipe segment was found to
have collapsed and was no longer effectively managing runoff on Peacock Ridge Road,
creating localized flooding conditions.
To restore proper drainage to the area, the City Council approved a construction contract
on September 17, 2024, in the amount of $224,000 for construction, inclusive of
contingency, to Orangeblue General Contractors. The proposed Storm Drain
Improvements at Peacock Ridge Road (Project) included the following elements:
1. Replace the damaged inlet and outlet structures located on Peacock Ridge Road
and Scotmist Drive
2. Replace the interconnecting 150-linear feet of 12-inch storm drain
3. Replace adjacent damaged curb and gutter
4. Remove interfering vegetation
DISCUSSION:
Construction by Orangeblue General Contractors was completed in February 2025 in
accordance with the plans and specifications and within budget for a total construction
cost of $227,941.12. The contract includes a 12-month warranty period requiring the
contractor to remedy any defective work. The project area will be monitored for the
duration of the warranty period.
Figure 1: Peacock Ridge Road Flooding During a Wet Weather Event Before Construction
(Left), and After Construction (Right)
otograp of locali ed flooding at t e inlet at t e end of eacoc Ridge Road
2
Over the course of construction, the following unforeseen site conditions were
encountered during construction that were not accounted for in the City’s records t at
were used as a basis for preparing t e project’s construction documents.
1. During excavation to replace the damaged storm drain, it was discovered that the
outlet structure had been constructed in a manner that encased adjacent utility
infrastructure and required removal to complete the project.
2. During the demolition of the existing curb and gutter along Peacock Ridge,
unsuitable subgrade soils were identified that required removal and haul-off,
followed by the import of replacement soil that would achieve the contract-specified
soil compaction standards necessary to support the new storm drain
improvements.
The additional labor and materials required to address the above differing site conditions
were not accounted for in t e contract documents and t e contractor’s associated bid.
Therefore, a change order was issued to account for the changes in the construction
drawings and the additional cost for the contractor to complete the extra work. An
additional appropriation in the amount of $3,941.12 was needed to account for the
additional funding above the originally approved contingency to issue the change orde r.
This additional appropriation is available in the project’s approved budget for Fiscal Year
2024-2025 as further detailed in Table 1 below.
The filing of the Notice of Completion allows the City to close out its contract with
Orangeblue General Contractors and release the associated retention within a
reasonable timeframe relative to the date all construction contract work was completed,
and the City took beneficial use of the facility. A financial summary of the project is shown
in table 1 below.
Table 1: Storm Drain Improvements at Peacock Ridge Road Financial Summary
3
CONCLUSION:
The construction contractor, Orangeblue General Contractors, has completed all work in
accordance with the plans, specifications, and construction contract. Therefore, Staff
recommends accepting the project as complete and filing a Notice of Completion with the
Los Angeles County Registrar-Recorder’s Office. If no claims are filed within 35 days after
recordation, the City will release the 5% retention, and upon the contractor posting an
acceptable warranty bond, notify the surety company to exonerate the Performance
Bond.
ALTERNATIVES:
In addition to Staff recommendation, the following alternative action are available for the
City Council’s consideration:
1. Discuss and take other action related to this item.
4
Revised 05/2019
To be recorded with County Recorder
within 15 days after completion.
No recording fee.
RECORDING REQUESTED BY:
City of Rancho Palos Verdes
Attn: City Clerk
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
AND WHEN RECORDED MAIL TO:
Same as above
THIS SPACE FOR RECORDERS USE ONLY
NOTICE OF COMPLETION
(CA Civil Code 9204- Public Works)
Notice is hereby given by the undersigned owner, a public entity of the State of California, that a
public work of improvement has been completed, as follows:
Project title or description of work:
Date of completion:
Nature of owner:
Interest or estate of owner:
Address of owner:
Name of contractor:
Address of contractor:
Street address or legal description of site:
Dated: ___________________________ Owner: City of Rancho Palos Verdes
(Name of Public Entity)
By:
Title:
____________________________
Ara Mihranian, City Manager
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I am the City Clerk of the City of Rancho Palos Verdes, the public entity which executed the foregoing
notice and on whose behalf I make this verification; I have read said notice, know its contents, and the
same is true. I certify under penalty of perjury that the foregoing is true and correct.
Executed at Rancho Palos Verdes , California on (Date)
By:
Title: Emily Colborn, City Clerk A-1
CITY COUNCIL MEETING DATE: 09/17/2024
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to approve the Storm Drain Improvements at Peacock
Ridge Project.
RECOMMENDED COUNCIL ACTION:
(1) Approve the plans, specifications, and construction documents for the Storm Drain
Improvements at Peacock Ridge Project;
(2) Award a construction contract for the Storm Drain Improvements at Peacock Ridge
Project to OrangeBlue, in the amount of $203,600, with a contingency of 10%, or
$20,400, for a total amount of up to $224,000; and
(3) Authorize the Mayor and City Clerk to execute the contracts, in forms approved by
the City Attorney.
FISCAL IMPACT: If approved, the recommendations will result in a fiscal impact of up
to $224,000, which is included in the approved Fiscal Year (FY)
2024-25 Capital Improvement Program (CIP) budget. VR
Amount Budgeted: $285,000
Additional Appropriation: Not Applicable
Account Number(s): 330-400-8723-8802 (CIP Fund – Storm Drain Improvements - Construction)
330-400-8723-8001 (CIP Fund – Storm Drain Improvements – Prof/Tech)
330-400-8723-8006
(CIP Fund – Storm Drain Improvements - Inspection) VR
ORIGINATED BY: Jeremiah Sunwoo, Associate Engineer
REVIEWED BY: Ramzi Awwad, Public Works Director
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Construction Contract with OrangeBlue for the Peacock Ridge Drainage
Improvements Project (page A-1)
B-1
B. Construction Proposal by OrangeBlue for the Storm Drain Improvements at
Peacock Ridge Project (Page B-1)
C. Plans, Specifications, and Construction Documents for the Storm Drain
Improvements at Peacock Ridge Project (Page C-1)
D. CIP Sheet for the Storm Drain Improvements at Peacock Ridge Project
(Page D-1)
BACKGROUND:
The existing 12-inch storm drain situated within
a cul-de-sac in the 5900 block of Peacock Ridge
Road collects runoff from Peacock Ridge Road
and channels it downstream onto Scotmist Drive,
south of Peacock Ridge Road. The segment of
storm drain that connects Peacock Ridge Road
to Scotmist Drive is approximately 150 linear
feet. Based on initial investigation by the City, the
lower pipe segment has collapsed and is no
longer effectively managing runoff on Peacock
Ridge Road, as shown in Figure 1.
To restore proper drainage to the area, t he City
Council approved the Storm Drain
Improvements at Peacock Ridge Project as part
of the FY 2024-25 CIP (Attachment D).
On January 16, 2024, the City Council awarded
a Professional Services Agreement (PSA) to
BKF Engineers for the preparation of plans,
specifications, and construction cost estimates
to replace the storm drain (Attachment C).
Since the early stages of design development, Staff have conducted outreach to residents
living in close vicinity of the project, including the homeowners association of the Peacock
Ridge Condominium complex. Staff will continue to provide regular project status updates
to residents, including any necessary coordination during construction .
DISCUSSION:
On July 25, 2024, the City issued a Notice Inviting Bids on the PlanetBids platform for a
cost to construct the Storm Drain Improvements at Peacock Ridge Project. Seven bids
were received by the deadline of August 23, 2024, as shown in Table 1.
Figure 1: Photograph of localized
flooding at the inlet at the side located
on 5900 block of Peacock Ridge Road
B-2
Table 1: Peacock Ridge Drainage Improvements Bid Results
Bidder Bid Amount
Asad Holdings, LLC (dba OrangeBlue) $ 203,600
TTS Engineering, Inc. $ 245,163
Mendoza Engineering Company $ 259,414
HZS Engineering, Inc. $ 297,312
Clarke Constracting Corporation $ 299,271
ISSA Electric, Inc. $ 307,000
Grbcon, Inc. $ 693,750
The lowest apparent responsible and responsive bidder was OrangeBlue with a bid in the
amount of $203,600 (Attachment B). The City evaluated the bid and found OrangeBlue
to be a qualified firm. Table 2 shows a budget summary of the project.
Table 2: Peacock Ridge Drainage Improvements Project Budget Summary
8723 - Storm Drain Improvements at Peacock Ridge Road
Project Budget Summary Fund Budget Notes
Revised Budget FY23-24 330 42,605.00
Adopted Budget FY24-25 330 285,000.00
Budget Total 327,605.00
Project Cost Summary Fund Budget
Project-to-Date
Actuals (as of
9-6-2024)
Project-to-
Date
Committed
Remaining
Balance
8001 Professional/Technical 330 52,605.00
26,222.65
16,382.35
10,000.00 CIP
8006 Inspection Services 330 20,000.00
-
-
20,000.00 CIP
8802 Other Improvements 330 255,000.00
-
-
255,000.00 CIP
Project Total $ 327,605.00 $26,222.65 $16,382.35 $285,000.00
Staff expects work to be complete by November 2024, barring unforeseen circumstances.
A draft of the Public Works Agreement (Contract) for the proposed work is currently being
reviewed by the winning firm and will be made available as late correspondence
(Attachment A).
CONCLUSION:
Staff recommends the City Council award a construction contract to OrangeBlue in the
amount of $203,600, with a contingency of 10%, or $20,300, for a total amount of up to
$224,000 to construct the Storm Drain Improvements at Peacock Ridge Project.
ALTERNATIVES:
In addition to Staff recommendation, the following alternative actions are available for the
City Council’s consideration:
1. Do not award the contract and direct Staff to re-solicit construction bids.
2. Take other action, as deemed appropriate.
B-3