CC SR 20250415 D - NOC PVIC Storm Drain Improvements
CITY COUNCIL MEETING DATE: 04/15/2025
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration to file a Notice of Completion for the Point Vincente Interpretive Center
Drainage Remediation project (CIP 8509).
RECOMMENDED COUNCIL ACTION:
(1) Accept the Point Vicente Interpretive Center Drainage Remediation project (CIP
8509) as complete;
(2) Authorize the City Clerk to file a Notice of Completion for the project with the Los
Angeles County Registrar-Recorder’s Office; and if no claims are filed within 35
days after recordation, send a notice to the surety company to exonerate the
Performance Bond; and
(3) Authorize the Director of Public Works to release the 5% construction retention
payment to Estate Design & Construction, 35 days after recordation of the Notice
of Completion by the Los Angeles County Registrar-Recorder’s Office, contingent
upon no claims being filed on the project, and the contractor posting an acceptable
warrant bond with the City.
FISCAL IMPACT: The total construction cost of was $65,882.50, which is within budget.
VR
Amount Budgeted: $66,000 of $825,000 in Facilities Asset
Management Program
Additional Appropriation: N/A
Account Number(s): 330-400-8509-8802 VR (CIP – Facilities Asset Management Program - Construction)
ORIGINATED BY: Jeremiah Sunwoo, Associate Engineer
REVIEWED BY: Ramzi Awwad, Public Works Director
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Notice of Completion (page A-1)
B. Staff Report Awarding Construction Contract
1
BACKGROUND AND DISCUSSION:
The Point Vicente Interpretive Center (PVIC) Drainage Remediation Project consisted of
various stormwater management improvements to mitigate flooding from occurring at
both the front and rear entrances of the facility. The scope of improvements includes the
following elements:
1. Install a concrete swale to divert stormwater runoff from the maintenance access
driveway near the rear entrance from the main parking area .
2. Upgrade the existing roof gutter by installing leaf guards.
3. Upgrade the existing floor drains near the downspouts to a larger capacity inlet .
4. Regrade the existing concrete pad to facilitate better drainage .
5. Widen the existing drainage inlet at the bottom of the maintenance access
driveway.
A construction contract for the Project was awarded by the City Council o n November 6,
2024, in the amount of $66,000, inclusive of contingency, to Estate Design &
Construction. Construction was completed in February 2025 in accordance with the
specifications and within budget for a total construction cost of $65,885.50.
The contract includes a 12-month warranty period requiring the contractor to remedy any
defective work. The project area will be monitored for the duration of the warranty period.
Figure 1: PVIC Before Construction – Rear Entrance Post Flood
2
Figure 2: PVIC After Construction – Enlarged Trench Drain and New Concrete Pad
Figure 3: PVIC After Construction – Rear Driveway Concrete Berm
Figure 4: PVIC After Construction – Example of an Enlarged Area Drain
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The filing of the Notice of Completion allows the City to close out its contract with Estate
Design & Construction and release the associated retention within a reasonable
timeframe relative to the date all construction contract work was completed and the date
that the City took beneficial use of the facility. A financial summary of the project is shown
in Table 1 below.
Table 1: PVIC Drainage Remediation Project Financial Summary
CONCLUSION:
The construction contractor, Estate Design & Construction, has completed all work in
accordance with the plans, specifications, and construction contract. Therefore, Staff
recommends accepting the project as complete and filing a Notice of Completion with the
Los Angeles County Registrar-Recorder’s Office. If no claims are filed within 35 days after
recordation, the City will release the 5% retention, and upon the contractor posting an
acceptable warranty bond, notify the surety company to exonerate the Performance
Bond.
ALTERNATIVES:
In addition to Staff recommendation, the following alternative action is available for the
City Council’s consideration:
1. Take other action, as deemed appropriate.
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Revised 05/2019
To be recorded with County Recorder
within 15 days after completion.
No recording fee.
RECORDING REQUESTED BY:
City of Rancho Palos Verdes
Attn: City Clerk
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
AND WHEN RECORDED MAIL TO:
Same as above
THIS SPACE FOR RECORDERS USE ONLY
NOTICE OF COMPLETION
(CA Civil Code 9204- Public Works)
Notice is hereby given by the undersigned owner, a public entity of the State of California, that a
public work of improvement has been completed, as follows:
Project title or description of work:
Date of completion:
Nature of owner:
Interest or estate of owner:
Address of owner:
Name of contractor:
Address of contractor:
Street address or legal description of site:
Dated: ___________________________ Owner: City of Rancho Palos Verdes
(Name of Public Entity)
By:
Title:
____________________________
Ara Mihranian, City Manager
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I am the City Clerk of the City of Rancho Palos Verdes, the public entity which executed the foregoing
notice and on whose behalf I make this verification; I have read said notice, know its contents, and the
same is true. I certify under penalty of perjury that the foregoing is true and correct.
Executed at Rancho Palos Verdes , California on (Date)
By:
Title: Emily Colborn, City Clerk A-1