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CC RES 2025-024 RESOLUTION NO. 2025-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, STATE OF CALIFORNIA, AMENDING, APPROVING AND ADOPTING REVISED CLASS SPECIFICATIONS FOR ACCOUNTING CLERK AND SENIOR STAFF ASSISTANT, AND NEW CLASS SPECIFICATIONS OF PUBLIC SAFETY FIELD TRAINING OFFICER, OPEN SPACE AND TRAILS WORKER, OPEN SPACE AND TRAILS CREW LEAD WHEREAS, Title 2, Chapter 2.46, Section 2.46.030 of the Rancho Palos Verdes Municipal Code, and Rule III, Section 1, of the Competitive Service Employee Rules authorizes the City Manager to prepare, maintain, and amend the classification plan as needed, which shall contain job specifications for job classifications for positions covered by the Rules; and WHEREAS, Rule III, Section 3 of the Competitive Service Employee Rules sets forth the requirement that the classification plan consists of job specifications, which shall set forth a descriptive title, typical duties and responsibilities, essential functions of the position, and the training, experience, and other qualifications necessary or desirable for the effective performance of each position within a job classification; and WHEREAS, the Meyers-Milias-Brown Act (the MMBA) imposes on public employers and recognized employee organizations a "mutual obligation" to meet and confer regarding wages, hours, and other terms and conditions of employment, and thereby freely exchange information, opinions, and proposals to reach an agreement on matters within the scope of representation; and WHEREAS, the change to the job specification of a represented classification falls within the scope of bargaining, the City's and Rancho Palos Verdes Employees Association (RPVEA) and American Federation of State, County and Municipal Employees, District Council 36 (AFSCME) labor relations representatives completed the meet and confer process, and RPVEA and AFSCME have no objections regarding revising and approving the job descriptions for Senior Staff Assistant (part-time), Accounting Clerk (full-time), Public Safety Field Training Officer (part-time), Open Space and Trails Worker (part-time), and Open Space and Trails Crew Lead (part-time); and WHEREAS, the City Council, RPVEA and AFSCME desire to amend and approve the job descriptions for Senior Staff Assistant (part-time), Accounting Clerk (full-time), Public Safety Field Training Officer (part-time), Open Space and Trails Worker (part-time), an►d Open Space and Trails Crew Lead (part-time), by accepting, adopting and implementing this resolution; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: Section 1: The City Council finds the above recitals are true and correct and incorporated herein by this reference. Section 2: The City Council approves and adopts the attached revised Class Specification for Accounting Clerk provided herewith as Exhibit A, approves and adopts the attached revised Class Specification for Senior Staff Assistant provided herewith as Exhibit B, approves and adopts the attached new Class Specification for Public Safety Field Training Officer provided herewith as Exhibit C, 'approves and adopts the attached new Class Specification for Open Space and Trails Worker provided herewith as Exhibit D, approves and adopts the attached new Class Specification for Open Space and Trails Crew Lead provided herewith as Exhibit E. Section 3: This resolution shall be effective on May 6, 2025. The City Clerk shall certify the adoption of this Resolution. PASSED, APPROVED and ADOPTED this 6th day of May 2025. Mayor 77, 7 Attest: ity Clerk STATE OF CALi FORN IA COUNTY OF LOS ANGELES ) ss CITY OF RANCHO PALOS VERDES ) I, Teresa Takaoka, City Clerk of the City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2025-24 was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on May 6, 2025. City Clerk Resolution No 2025-24 Page 2 of 2 Resolution No. 2025-24 Exhibit A Page 1 of 3 CLASS SPECIFICATION DATE: 05/06/2025 FLSA: NON-EXEMPT JOB CLASS: G115 ACCOUNTING CLERK DEFINITION Under direct supervision, performs a variety of routine technical and administrative accounting support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable and purchasing; balances and maintains manual and computerized financial and accounting records; and performs related work as required, including citywide cashiering responsibilities. SUPERVISION RECEIVED AND EXERCISED • Receives direct supervision from the Senior Accountant. • Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is the entry-level class within the accounting support series. Initially under close supervision, incumbents with general administrative experience perform work in accounts receivable and accounts payable, in addition to performing a variety of record keeping, reconciliation, and account support activities. As knowledge and experience are gained, the work becomes broader in scope, assignments are more varied and are performed under more general supervision. Employees in this class are distinguished from the Accounting Technician in that the latter performs more complex technical accounting support assignments requiring additional training and a higher level of technical skill. EXAMPLES OF TYPICAL JOB FUNCTIONS The examples listed are intended to illustrate the general nature of the position and are not exhaustive. The City reserves the right to modify, add, or remove job functions as necessary to meet operational needs. • Performs a variety of routine administrative and technical account support duties related to accounts payable, accounts receivable, purchasing and/or department-specific technical account duties, including posting, balancing, adjusting, and maintaining man ual and computerized account and financial records according to established policies and procedures. • Verifies, posts, and records a variety of financial transactions, including citywide cashiering duties such as operating a cash register, expense reports, petty cash reimbursements, trust deposit payments. • Prepares and maintains databases, records, and a variety of periodic and special financial, accounting and statistical reports; generates reports by computer and balances them appropriately. Resolution No. 2025-24 Exhibit A Page 2 of 3 • Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the department to which assigned. • Maintains a variety of ledgers, registers, and journals according to established account policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records. • Processes payments in batches and logs batch reports as appropriate; prepares documentation for payment; confers with vendors as necessary; enters and verifies data into the automated accounts payable system to produce payments; may prepare manual checks; prepares payments for mailing and files copies with backup. • Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, and invoices; prepares payment requests; processes purchasing requisitions for the assigned department; converts purchase requisitions into purchase orders. • Sets up new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts. • Codes and logs utility bills for entry into accounts payable system. • Maintains credit card accounts; processes receipts and reconciles to credit card statements. • Generates and assists in the preparation of monthly, quarterly, and year -end financial, summary and technical reports. • Performs general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; duplicating and distributing various written materials; and ordering and keeping inventory of office supplies. • Assists with the year-end closing. • Performs other duties as assigned. QUALIFICATIONS Knowledge of: • Terminology and practices of financial and account document processing and record- keeping, including accounts receivable, accounts payable, and purchasing. • Business arithmetic and basic financial and statistical techniques. • Record-keeping principles and procedures. • Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Ability to: • Perform detailed account and financial office support work accurately and in a timely manner. • Respond to and effectively prioritize multiple phone calls and other requests for service. • Interpret, apply, and explain policies and procedures. • Compose correspondence and reports independently or from brief instructions. Resolution No. 2025-24 Exhibit A Page 3 of 3 • Make accurate arithmetic, financial, and statistical computations. • Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. • Establish and maintain a variety of filing, record-keeping, and tracking systems. • Understand and follow oral and written instructions. • Organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE: • Educational achievement equivalent to graduation from high school; and • two (2) years of clerical experience involving financial record keeping. License or Certification: None required. PHYSICAL DEMANDS The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functi ons. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Resolution No. 2025-24 Exhibit B Page 1 of 2 CLASS SPECIFICATION DATE: 05/06/2025 FLSA: NON-EXEMPT JOB CLASS: G135 SENIOR STAFF ASSISTANT (Part-time) DEFINITION AND CLASS CHARACTERISTICS This role provides administrative and operational support, including preparing documents, managing records, and assisting callers and visitors by providing information or directing inquiries in line with established procedures. EXAMPLES OF TYPICAL JOB FUNCTIONS The examples listed are intended to illustrate the general nature of the position and are not exhaustive. The City reserves the right to modify, add, or remove job functions as necessary to meet operational needs. • Perform complex clerical duties related to an assigned functional area, ensuring accuracy and efficiency. • Represent the City professionally and courteously to all callers and visitors. • Prepare, proofread, and process various documents, including correspondence, memoranda, flyers, and statistical charts. Ensure proper spelling, grammar, formatting, and layout. • Assist the public by providing information on fees, permits, legal requirements, and departmental procedures; handle telephone and in-person inquiries, directing requests appropriately. • Process applications for permits and licenses accurately and in a timely manner. • Receive and process payments, prepare invoices, and perform various accounting clerical tasks. • Process payments for bills, instructor invoices, and expense or mileage reimbursements. • Handle procurement processes, including preparing purchase orders, checking invoices and packing slips, and processing purchase and check requisitions. • Manage incoming and outgoing mail distribution. • Assist the public with completing forms and applications. • Attend and actively participate in department staff meetings. • Prepare, assemble, and distribute agendas for City Council, commissions, and committee meetings. • Process film permit applications, • Maintain, update, and process records, transactions, schedules, tracking reports, and other data using computerized systems. • Assist with and coordinate licensing and certificate renewals • Generate and distribute various reports, including registration logs, class rosters, refund reports, financial transactions, and other departmental records. • Manage facility reservations, maintain master calendars, process permits and deposits, and prepare related contracts. • Oversee class registrations, maintain waiting lists, and process refunds according to established procedures. • Coordinate the publication of the recreation program brochure by verifying program details, Resolution No. 2025-24 Exhibit B Page 2 of 2 inputting data into publishing software, handling layout and photo selection, and proofreading before finalization. • Perform other related duties as assigned. QUALIFICATIONS Knowledge of: Departmental organization, procedures, and operational details; modern office practices, equipment, and record-keeping systems; word processing and related software applications; proper English usage, including spelling, grammar, and punctuation; and principles of public relations. Ability to: Communicate professionally and courteously with the public; perform clerical tasks and maintain records efficiently; operate the City's word processing and data entry systems; follow oral and written instructions; and perform basic mathematical calculations with accuracy. Education and Experience: Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be: • Experience: Two years of increasingly responsible experience performing clerical and office operational support duties, including one year of public contact experience • Education: Graduation from high school or equivalent. License or Certification: None required. PHYSICAL DEMANDS To successfully perform the essential functions of this job, employees must meet the following requirements. Reasonable accommodation may be made for individuals with disabilities. • Ability to work in a standard office environment and operate common office equipment, including a computer. • Sufficient vision to read printed materials and computer screens. • Adequate hearing and speech to communicate effectively in person, over the phone, and in group settings. • Primarily a sedentary role, with occasional standing and walking between work areas. • Manual dexterity to input data using a keyboard or calculator and operate office equipment. • Ability to occasionally bend, stoop, kneel, reach, push, and pull to retrieve or file documents. • Capacity to lift, carry, push, and pull objects up to 25 pounds. CLASS SPECIFICATION DATE: 05/06/2025 FLSA: NON-EXEMPT JOB CLASS: U135 Resolution No. 2025-24 Exhibit C Page 1 of 4 PUBLIC SAFETY FIELD TRAINING OFFICER DEFINITION AND CLASS CHARACTERISTICS Under general supervision, a non-sworn, represented part-time position, which conducts a variety of non-sworn and non-emergency public safety functions on behalf of the City; patrols City streets and facilities; coordinates, plans, and schedules field training for Public Safety Liaisons, ensure staff receive ongoing training needed to maintain competence and knowledge utilizing Sheriff’s Department resources and training providers responds to calls for service; interacts with and provides assistance to the public; participates in community outreach events; prepares reports and citations; and performs related work as required. The Public Safety Division serves as a strategic liaison to the Los Angeles Sheriff’s Department, with whom the City of Rancho Palos Verdes maintains an ongoing contract for law enforcement services. In partnership with the Sheriff’s Station in Lomita, the City’s objective is to support existing servi ces, enhance public safety, and deliver exceptional support to the community. The Public Safety Field Training Officer is a non-sworn position responsible for coordinating, planning, and managing training and operational activities for public safety personnel. This role requires a high degree of organizational skill, knowledge of public safety procedures, and the ability to interact effectively with staff, the public, and external agencies. The Public Safety Field Training Officer ensures compliance with laws and regulations while maintaining a focus on safety, community engagement, and excellent community service. SUPERVISION RECEIVED AND EXERCISED Under the direction of the Public Safety Manager (who reports to the Deputy City Manager), the Public Safety Field Training Officer will coordinate, plan and schedule field training for Public Safety Liaisons and provide law enforcement support services to the Los Angeles County Sheriff’s Department and the Rancho Palos Verdes community. EXAMPLES OF TYPICAL FUNCTIONS The examples listed are intended to illustrate the general nature of the position and are not exhaustive. The City reserves the right to modify, add, or remove job functions as necessary to meet operational needs. • Supports the Sheriff’s Department by responding to non-emergency service calls, including reports for non-workable crimes, minor traffic incidents, and stranded motorists. • Provides traffic control, assists with crime scene management, and supports crowd control during incidents and events. • Issues parking citations, red-tags vehicles, and coordinates the removal and impoundment of abandoned or stolen vehicles. • Plans and schedules field training for Public Safety Liaisons, ensuring ongoing staff development using Sheriff’s Department resources and training providers. Resolution No. 2025-24 Exhibit C Page 2 of 4 • Addresses public inquiries regarding City and Sheriff’s Department services, providing updates on prior requests and resolving complaints in the office and field. • Evaluates and recommends updates to operating procedures, ensuring compliance with codes and regulations. • Maintains and tracks inventory for public safety operations. • Facilitates complaint resolution by coordinating with City departments and external agencies. • Organizes joint activities with city departments, the Sheriff’s Office, and outside agencies. • Prepares and maintains records and reports related to personnel, inventory, and dispatch activities. • Develops and updates training and dispatch procedure manuals. • Plans and conducts staff meetings, delivers presentations, and attends trainings or conferences. • Writes and submits criminal, non-criminal, and traffic-related reports; may testify in court. • Promotes public safety and crime prevention by engaging with local businesses, community groups, and Neighborhood Watch programs. • Assists with City events, homeowner associations, and other community initiatives. • Coordinates with other City departments, the Fire Department, and law enforcement agencies, including during emergencies. • Participates in the City’s homelessness task force, responding to outreach requests. • Attends Peninsula Public Safety Committee and Regional Contract Committee meetings. • Assists in emergency preparedness and response efforts. • Performs other duties as assigned. QUALIFICATIONS Knowledge of: • Crime prevention strategies • Traffic and pedestrian safety • Community relations • Terminology and techniques of non-sworn law enforcement, including vehicle code violations • Principles of supervision, training, and staff evaluation • Operation of a two-way radio using appropriate terminology, codes, and language • Relevant state, county, and local laws, codes, ordinances, and government operations • Methods for personnel management, public relations, and customer service • Policies and practices for maintaining officer safety • Laws, regulations, standards, and requirements applicable to assigned programs and functions, including municipal codes, ordinances, and policies Ability to: • Plan, organize, and manage staff training for public safety roles. • Ensure compliance with applicable laws and regulations. • Clearly explain rules, codes, and procedures to the public and staff. • Manage challenging public interactions with professionalism and tact. Resolution No. 2025-24 Exhibit C Page 3 of 4 • Analyze technical information and prepare detailed reports. • Communicate effectively, both verbally and in writing. • Build and maintain positive working relationships with diverse groups. • Meet deadlines and manage multiple responsibilities efficiently. • Establish and maintain cooperative relationships with the public, City employees, Sheriff's Department, Fire Department, and other public agencies. • Read, write, and speak clearly using proper English composition, grammar, spelling, and punctuation. • Follow and give oral and written instructions effectively. • Support Sheriff and City field operations as needed. • Learn and apply City policies, procedures, and regulations. • Acquire a working knowledge of California codes and the Rancho Palos Verdes Municipal Code. • Obtain and accurately record information through interviews and observations. • Drive small pickup trucks, vans, and large sedans. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: • A Bachelors or AA degree in Administration of Justice or Public Administration, or • High school diploma plus two (2) years' experience that includes substantial public contact, community relations, and public presentations. Licenses and Certifications: Possession of, or ability to obtain, a valid California Driver’s License by time of appointment. • Obtain and maintain P.C. 832 certification within one year from appointment. • Obtain and maintain current certification from the American Red Cross or the American Heart Association in First Aid, CPR and AED within one year from appointment. • Obtain and maintain certification for OC Pepper Spray Training within one year from appointment. • Candidates must be able to successfully pass a preliminary background conducted by the Los Angeles Sheriff’s Department PHYSICAL DEMANDS While performing the essential functions of this job, the employee may frequently drive; work outdoors and may be exposed to variable weather conditions; frequently required to walk, stand, stoop, kneel, crawl, climb, walk on uneven ground and use arms, le gs, and back to occasionally lift and/or move objects/equipment. Vision abilities required by this job include close vision, depth perception, night vision, and the ability to adjust focus. Must possess mobility to work in a standard office and/or facility setting and use standard office and/or equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office Resolution No. 2025-24 Exhibit C Page 4 of 4 equipment. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 50 pounds and occasionally 75 pounds with assistance. Environmental Elements Employees will work in the field and are frequently exposed to loud noise levels, cold and/or hot temperatures, vibration, confining workspace, chemicals, mechanical and/or electrical hazards. Incumbents may be exposed to blood and body fluids rendering First Aid and CPR are required to wear appropriate attire for the recreation activity to which they are assigned. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing City/departmental policies, rules, codes and procedures. Working Conditions May be required to work a varying schedule of hours which may include early mornings, nights, weekends, and holidays. CLASS SPECIFICATION DATE: 05/06/2025 FLSA: NON-EXEMPT JOB CLASS: T200 Resolution No. 2025-24 Exhibit D Page 1 of 3 OPEN SPACE AND TRAILS WORKER DEFINITION AND CLASS CHARACTERISTICS The Open Space and Trails Worker performs a variety of tasks related to open space and recreation activities in support of park and open space (including beaches) facility operations. Duties include customer service and education, interpretive and educational programing, open space maintenance, patrol of open space areas, and facility management. The role involves collaboration and cooperation with various agencies, including LA County Lifeguards, Park Rangers, the Palos Verdes Peninsula Land Conservancy, and Marine Protected Areas (MPA) partners, to support public safety, habitat management, and marine conservation. This entry-level position in the Recreation and Parks Department is designed to provide training in the City’s recreation and open space programs, activities, facilities, and equipment. Initially, workers perform duties under close supervision, learning various practices and procedures associated with park and open space maintenance, facility inspections, and customer service. As experience is gained, assignments become more varied, and workers are given greater independence. Work is typically supervised while in progress and follows established procedures, with changes or exceptions explained as needed. SUPERVISION RECEIVED AND EXERCISED This class reports to the Open Space and Trails Supervisor and leads part -time staff and volunteers. EXAMPLES OF TYPICAL JOB FUNCTIONS The examples provided illustrate the general scope of the position and are not exhaustive. The City reserves the right to adjust job responsibilities as needed to meet operational requirements, including adding, modifying, or removing functions: • Acts as a City representative, addressing public inquiries and concerns regarding open space and recreation programs, activities, and services in person, over the phone, and in writing. • Leads and conducts open space and recreation activities at parks, trails, beaches, and other facilities. • Assists in planning and organizing community events, programs, and facility rentals, including setup and takedown of equipment. • Develops program flyers, brochures, and registration forms. • Plans, organizes, implements, and assists with maintenance of parks, open space areas, and trails; including litter abatement, vegetation management, trail building and repair, erosion control, and inspections. • Operates landscaping and maintenance tools, including power tools, for facility upkeep. • Issues and collects open space and recreation equipment and supplies. • Maintains accurate logs and records of work performed and materials and equipment used. Resolution No. 2025-24 Exhibit D Page 2 of 3 • Ensures facilities and work areas are clean, orderly, and secure; and closes/secures facilities after use. • Conducts regular safety inspections of open space and park facilities. • Reports unsafe conditions or illegal activities • Patrols open space and park areas by foot, and if authorized by supervisor, by vehicle to provide public service and public education. • Monitors facility use by the public, ensuring safety and adherence to rules and regulations. • Conducts safety checks/inspections, opens and closes facilities, collects fees (if applicable), and staffs facilities. • Performs office duties such as cashiering, answering phones, greeting patrons, data entry, copying, filing, updating and maintaining databases, and writing and preparing reports. • Requisitions materials and equipment and maintains inventory. • Uses various facility maintenance, reservation, and operations software programs. • Resolves facility operations, maintenance, and customer service issues within established guidelines and suggests improvements. • Provides training and guidance to new employees in the same or similar positions. • Performs other related duties as assigned. QUALIFICATIONS Knowledge of: • Safety principles and practices, including basic first aid and CPR methods • Safety precautions and procedures related to open space, trails, and facility maintenance • Safe work practices, including safe operation of handheld tools, power tools, and vehicles • Standard office practices, including the use of office equipment, record-keeping, arithmetic, and computer and software applications. • Cash handling procedures and basic customer service techniques Ability to: • Provide excellent customer service and represent the City positively in all public interactions • Interact with diverse individuals and groups • Effectively communicate in English in writing and verbally. • Handle medical emergencies calmly, including performing basic first aid and CPR, • Learn and apply facility use policies and procedures • Adapt to changing responsibilities • Follow safe work practices and use appropriate safety equipment • Operate modern office equipment and software, make accurate arithmetic calculations, and perform routine equipment maintenance • Organize tasks, set priorities, and meet deadlines Education and Experience: Resolution No. 2025-24 Exhibit D Page 3 of 3 Any combination of experience and education that would provide the required knowledge and abilities is qualifying. • Must be 18 years of age or older. • Leadership experience is highly desirable. Licenses and Certifications: Must obtain American Red Cross First Aid Certificate and CPR Certificate for infant, child, and adult within 30 days of employment. PHYSICAL DEMANDS While performing the essential functions of this job, the employee may frequently drive City vehicles and drive off road/on dirt trails. Physical stamina is needed to operate landscaping and power tools, lift and move facility structures, vegetation, and equipment; and to handle materials and objects weighing up to 50 pounds, and occasionally 75 pounds with assistance. This position requires occasional bending, stooping, kneeling, reaching, climbing, and walking on uneven surfaces during open space and recreational activities. Employees must possess the ability to hike five (5) miles, or occasionally more, in a day. ENVIRONMENTAL ELEMENTS Employees work both indoors and in open space areas and may be exposed to loud noise, extreme temperatures, wind, and wet conditions. Interaction with upset individuals, including staff and the public, may occur when interpreting and enforcing departmental policies and procedures. The position works a variable schedule including days, evenings, weekends, and holidays. CLASS SPECIFICATION DATE: 05/06/2025 FLSA: NON-EXEMPT JOB CLASS: T190 Resolution No. 2025-24 Exhibit E Page 1 of 3 OPEN SPACE AND TRAILS CREW LEAD DEFINITION AND CLASS CHARACTERISTICS The Open Space and Trails Crew Lead, under the guidance of the Open Space and Trails Specialist, leads, oversees, and performs a variety of tasks related to open space and recreation activities in support of park and open space (including beaches) facility operations. Duties and oversight include customer service and education, interpretive and educational programing, open space maintenance, patrol of open space areas, and facility management. The role involves collaboration with various agencies, including LA County Lifeguards, Park Rangers, the Palos Verdes Peninsula Land Conservancy, and Marine Protected Areas (MPA) partners, to support public safety, habitat management, and marine conservation. This is the journey-level class in the Open Space and Trails series that performs the full range of duties required to ensure that City facilities, parks, and open space areas are safe and well- maintained, and that provides excellent customer service. Under the guidance of the Open Space and Trails Specialist, the Open Space and Trails Crew Lead performs various practices and procedures associated with park and open space maintenance, facility maintenance and operations, and customer service. Assignments are varied and Open Space and Trails Crew Leads are given greater independence and coordinate the work of Open Space and Trails Crew Workers. Work is supervised when needed but often performed independently following established procedures. SUPERVISION RECEIVED AND EXERCISED This class reports to the Open Space and Trails Supervisor and coordinates the work of part-time staff and volunteers. EXAMPLES OF TYPICAL JOB FUNCTIONS The examples provided illustrate the general scope of the position and are not exhaustive. The City reserves the right to adjust job responsibilities as needed to meet operational requirements, including adding, modifying, or removing functions: • Acts as a City representative, addressing public inquiries and concerns regarding open space and recreation programs, activities, and services in person, over the phone, and in writing. • Leads and conducts open space and recreation activities at parks, trails, beaches, and other facilities. • Assists in planning and organizing community events, programs, and facility rentals, including setup and takedown of equipment. • Develops program flyers, brochures, and registration forms. • Plans, organizes, implements, and assists with maintenance of parks, open space areas, and trails; including litter abatement, vegetation management, trail building and repair, erosion control, and inspections. • Operates gas-powered and other-powered landscaping and maintenance tools, including power tools, for facility upkeep. Resolution No. 2025-24 Exhibit E Page 2 of 3 • Issues and collects open space and recreation equipment and supplies. • Maintains accurate logs and records of work performed and materials and equipment used. • Ensures facilities and work areas are clean, orderly, and secure; and closes/secures facilities after use. • Conducts regular safety inspections of open space and park facilities • Reports unsafe conditions or illegal activities • Patrols Open Space and Park Areas • Patrols open space and park areas by foot, and if authorized by supervisor, by vehicle to provide public service and public education. • Monitors facility use by the public, ensuring safety and adherence to rules and regulations. • Conducts safety checks/inspections, opens and closes facilities, collects fees (if applicable), and staffs facilities. • Performs office duties such as cashiering, answering phones, greeting patrons, data entry, copying, filing, updating and maintaining databases, and writing and preparing reports. • Requisitions materials and equipment and maintains inventory. • Uses various facility maintenance, reservation, and operations software programs. • Resolves facility operations, maintenance, and customer service issues within established guidelines and suggests improvements. • Provides training and guidance to new employees in the same or similar positions. • Performs other related duties as assigned. QUALIFICATIONS Knowledge of: • Safety principles and practices, including basic first aid and CPR methods • Safety precautions and procedures related to open space, trails, and facility maintenance • Safe work practices, including safe operation of handheld tools, power tools, and vehicles • Standard office practices, including the use of office equipment, record-keeping, arithmetic, and computer and software applications. • Cash handling procedures and basic customer service techniques Ability to: • Work independently and coordinate the work of Open Space and Trails Crew Workers • Provide excellent customer service and represent the City positively in all public interactions • Interact with diverse individuals and groups • Effectively communicate in English in writing and verbally. • Handle medical emergencies calmly, including performing basic first aid and CPR, • Learn and apply facility use policies and procedures • Adapt to changing responsibilities • Follow safe work practices and use appropriate safety equipment Resolution No. 2025-24 Exhibit E Page 3 of 3 • Operate modern office equipment and software, make accurate arithmetic calculations, and perform routine equipment maintenance • Organize tasks, set priorities, and meet deadlines Education and Experience: Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be: • Equivalent to the completion of the twelfth grade and one year of experience equivalent to Open Space and Trails Worker at the City of Rancho Palos Verdes. • Must be 18 years of age or older. • Leadership experience is highly desirable. Licenses and Certifications: None required. PHYSICAL DEMANDS While performing the essential functions of this job, the employee may frequently drive City vehicles and drive off road/on dirt trails. Physical stamina is needed to operate landscaping and power tools, lift and move facility structures, vegetation, and equipment; and to handle materials and objects weighing up to 50 pounds, and occasionally 75 pounds with assistance. This position requires occasional bending, stooping, kneeling, reaching, climbing, and walking on uneven surfaces during open space and recreational activities. Employees must possess the ability to hike five (5) miles, or occasionally more, in a day. ENVIRONMENTAL ELEMENTS Employees work both indoors and in open space areas and may be exposed to loud noise, extreme temperatures, wind, and wet conditions. Interaction with upset individuals, including staff and the public, may occur when interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS The position works a variable schedule including days, evenings, weekends, and holidays.