CC SR 20250121 J - FY23-24 Year End Report
CITY COUNCIL MEETING DATE: 01/21/2025
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action regarding the Fiscal Year (FY) 2023-24 Year-End Draft
(Unaudited) Financial Report.
RECOMMENDED COUNCIL ACTION:
(1) Receive and file the FY 2023-24 Year-End Draft (Unaudited) Financial Report;
(2) Approve the Purchase Order Carryover Schedule of $4,470,004 from FY 2023-24
to FY 2024-25, thereby, approving the following:
a. Decreasing FY 2023-24 Budget for the following: $725,942 (General Fund),
$163,220 (Gas Tax), $25,737 (1911 Act Street Lighting), $130,000
(Proposition C), $95,113 (Measure R), $275,804 (Measure M), $4,100
(Subregion One Maintenance), $10,731 (Abalone Cove Sewer District),
$17,853 (CDBG), $2,035,935 (CIP), $38,479 (State Grants), $310,901
(Federal Grants - ARPA), $74,059 (Quimby Park Development, $7,818
(Measure W), $554,314 (Equipment Replacement); and
b. Increasing FY 2024-25 Adopted Budget for the same amounts listed in 2(a).
(3) Approve Continuing Appropriations of $9,574,299 from FY 2023-24 to FY 2024-
25, thereby, approving the following;
a. Decreasing FY 2023-24 Budget for the following: $100,000 (General Fund),
$181,000 (Proposition C), $485,472 (Measure M), $6,883,125 (CIP),
$1,453,379 (Federal Grants – ARPA), $226,323 (Quimby), $245,000
(Measure W); and
b. Increasing FY 2024-25 Adopted Budget for the same amounts listed in 2(a).
FISCAL IMPACT: The recommended Council actions align with the year-end process
of governmental accounting standards. The recommended amount
decreases the FY 2023-24 budget and increases the FY 2024-25
budget by the same amount as noted in the recommendations listed
above.
Amount Budgeted: As listed in Council Action Nos. 2 and 3
Additional Appropriation: As listed in Council Action Nos. 2 and 3
Account Number(s): Various accounts; see Attachments A and B
ORIGINATED BY: Robert Moya, Deputy Director of Finance RM
REVIEWED BY: Vina Ramos, Director of Finance VR
APPROVED BY: Ara Mihranian, AICP, City Manager
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ATTACHED SUPPORTING DOCUMENTS:
A. Purchase Order Carryover Schedule (page A-1)
B. Additional Appropriation Schedule (page B-1)
BACKGROUND:
The following report is presented annually to the City Council to summarize the financial
results from the most recent fiscal year-end. The FY 2023-24 Year-End Unaudited
Financial Report covers the fiscal year ending June 30, 2024 and compares actual
revenues and expenditures to previous estimates. With an emphasis on the General
Fund, the details from the report include:
• General Fund year-end results
• General Fund balance reconciliation
• Capital Improvement Program, Special Revenue Funds, Other Funds results
• Purchase Order carryover and Continuing Appropriation requests
The City’s external auditor, CliftonLarsonAllen LLP (CLA), initiated the audit in mid-
November and is expected to complete the process by February 2025. As such, the
figures presented in this report are considered a draft until the final audit is completed.
However, Staff does not anticipate any material changes and expects another year of a
favorable (clean) audit for the City. Following its completion, CLA will present the report
to the City Council Audit Subcommittee, which is currently comprised of Mayor Bradley
and Councilmember Lewis, in February 2025. Subsequently, Staff will report the final
audit results and submit the Annual Comprehensive Financial Report (ACFR) to the
Finance Advisory Committee (FAC) and the City Council.
DISCUSSION:
1. Fiscal Year 2023-24 General Fund Year-End Results
At the City’s Budget Adoption hearing held on June 18, 2024, Staff projected FY 2023-24
General Fund revenues and expenditures to end the year at approximately $38.9 million
and $38.8 million, respectively. This amount is the net of all operating transfers and prior
year’s additional transfers to Capital Infrastructure Program (CIP) Fund of $0.9 million
and $0.3 million to the Employee Pension Service Fund (EPSF).
Overall, compared to the year-end estimates, the changes in the last quarter of the year
were driven by a combination of higher-than-expected revenues and underspending
expenditures. The draft actuals show that revenues exceeded year-end estimates by
nearly $1.5 million, or approximately 3.9%, reflecting continued robust economic activity
that positively impacted most General Fund revenue sources. Expenditure was
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underspent by approximately $2.3 million compared to year-end estimates. This variance
is primarily attributed to unspent personnel costs due to vacant positions, deferred
projects, and unspent budgets for repairs and maintenance (e.g., fuel modification,
landscaping, and park maintenance). Supplies and training budgets also ended the year
lower than anticipated. Additional details of these changes are later discussed in the
report.
In summary, the year-end draft results for the General Fund reflect revenues of $40.4
million and expenditures of approximately $35.3 million, including all transfers. The
operating favorable variance (revenues minus expenditures and annual transfers) is $5.1
million. After including the City Council’s additional transfers of $1.2 million to CIP and
EPSF, the draft operating favorable variance is $3.9 million. As a result, this amount will
increase the unallocated fund balance in FY 2023-24.
The increase may be appropriated by the City Council for building reserves for future
needs, essential projects, and addressing unforeseen expenditures. Typically, the City
Council initiates priority discussions at the City Council Goals Workshop in early 2025.
Subsequently, the City Council reviews the available funds during Staff’s presentation of
the City’s financial position at the budget sessions held from March through June 2025.
Due to the unprecedented mitigation efforts for the Greater Portuguese Bend-Ancient
Altamira Landslide Complex, of the $3.9 million increase in unallocated fund balance,
staff has already included $3.6 million in the financial reports presented to the City Council
from October to December. As shown in Table 1 on the next page (General Fund Balance
Reconciliation), the General Fund’s draft unallocated fund balance is approximately $20.9
million.
General Fund Balance Reconciliation
The fund balance reconciliation includes the beginning fund balance, revenues received
and transfers-in, less operating expenditures, and transfers-out. The remaining
calculation recognizes any designations impacting the fund balance at the end of the year,
such as the 50% City Policy Reserve, purchase orders that were in process at year-end,
and continuing appropriations. The ending balance is categorized as an unallocated fund
balance at the end of the year.
At the end of FY 2023-24, the General Fund Balance ended at almost $38.4 million, an
increase of almost $3.9 million or 11% over year-end estimates of $34.5 million. After the
City Council’s 50% Reserve Policy, accounting for purchase order carryover items, and
continuing appropriations, the General Fund has an unallocated fund balance of
approximately $20.9 million. Higher-than-expected revenues and lower-than-anticipated
expenditures have led to an increase of nearly $4.2 million or 25% over the year -end
estimates of $16.7 million.
Table 1 on the next page is a reconciliation of the changes to estimates and the
reconciliation of the General Fund balance at the end of FY 202 3-24.
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Table 1 – FY 2023-24 General Fund Balance Reconciliation
FY 2023-24 Unallocated Fund Balance for Landslide Emergency and Mitigation
Efforts
As part of the financial reports presented to the City Council in October through December
2024 for the landslide expenditures, staff estimated approximately $3.6 million of
favorable variance. On October 1, 2024, the City Council approved to allocate $6.4 million
using a portion of the unallocated fund balance for the landslide emergency response and
mitigation efforts. A reconciliation of these amounts along with the updated FY 2024 -25
budget amounts are presented in a separate landslide staff report on tonight’s agenda.
Overall, as of January 2025, based on the draft actuals and the approved City Council
changes to the FY 2024-25 budget, the estimated unallocated fund balance in the
General Fund is $13.2 million. This balance reflects an increase of approximately $0.3
million compared to $12.9 million reported in October- December 2024.
Additional information on the changes from year-end estimates is provided below.
General Fund Revenues
Total operating revenues increased by nearly $1.5 million, or 3.9%, when compared to
FY 2023-24 year-end estimates. Table 2 on the following page provides additional details
regarding the changes from year-end estimates based on major General Fund revenue
sources.
General Fund (in millions)
FY 2023-24
Revised
Budget
FY 2023-24
Year-End
Estimates
FY 2023-24
Year-End
(DRAFT)
Beginning Fund Balance 33.3 33.3 33.3 - 0%
Add: Revenues 38.5 38.6 40.1 1.5 4.0%
Add: Transfers-In 0.3 0.3 0.3 - 0.0%
Total Revenues 38.8 38.8 40.4 1.5 3.9%
Less: Expenditures (33.8) (33.2) (31.0) (2.3)-6.8%
Less: Transfers to CIP (TOT) (4.2) (4.1) (4.1) (0.0)-0.8%
Less: Other Transfers-Out (0.2) (0.2) (0.2) (0.1)-28.6%
Total Expenditures (38.2) (37.6) (35.3) (2.4) -6.3%
DRAFT Ending Fund Balance 06/30/2024 33.8 34.5 38.4 3.9 11%
City Council Restricted Fund Balance
Less: Additional Transfers - CIP Ladera (PY Surplus) (0.9) (0.9) (0.9) - 0.0%
Less: Transfers to Pension (PY Surplus) (0.3) (0.3) (0.3) - 0.0%
50% Reserve Policy (16.6) (16.6) (15.5) (1.1)6.8%
PO Carryover (0.7) 0.7 0.0%
Continuing Appropriations (0.1) 0.1 0.0%
DRAFT Unallocated Fund Balance - 06/30/24 16.0 16.7 20.9 4.2 25%
Changes to Year-
End Estimates
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Table 2. FY 2022-23 General Fund Revenues – Estimates vs. Actuals
As observed above, actual revenues totaled about $40.1 million before transfers by year-
end, exceeding estimates in all but one major category. After transfers, total revenues
ended the year at approximately $40.4 million. Key changes between the year-end
estimates and unaudited actuals are discussed in further detail below.
Property Tax
FY 2023-24 year-end revenues came in at $17.1 million, a decrease of approximately
$18,000, or 0.1%, compared to the year-end estimates. This slight decline reflects the
impact of the housing market slowdown due to higher interest rates, particularly affec ting
Property Transfer Taxes, which saw a decline of approximately $48,000, or 10.8%,
compared to budget estimates. These transfers fluctuate yearly depending on how many
property transfers are completed by the end of the fiscal year.
Despite these fluctuations, Property Taxes - In Lieu exceeded expectations by
approximately $72,000, or 1.2%, due to continued stability in the City’s assessed property
values. The long-term growth of the property tax base remains steady, with a year-over-
year increase of $500,960, or approximately 3%, reflecting the ongoing strength and
resilience of the City’s property tax revenues.
Transient Occupancy Tax (TOT)
The City’s TOT revenue is primarily generated by Terranea Resort, with a smaller portion
coming from miscellaneous hotels and rental properties. For FY 2023-24, actual revenues
from Terranea totaled $6.45 million, which fell short of year -end estimates by
approximately $75,992, or -1.2%. This decline can be attributed to slightly lower
occupancy rates and reduced attrition fees collected by the resort during the final quarter
of the fiscal year, aligning with trends seen across the hospitality industry. Terranea has
indicated that this shortfall is not attributed to the recent landslide. Despite this shortfall,
the City’s TOT revenues remain a vital source of income and reflect continued strength
in the local tourism sector.
Revenue Source FY 2023-24
Adopted Budget
FY 2023-24
YE Est at Q3
Unaudited
YE Actuals
Property Tax 17,149,500$ 17,132,100$ 17,114,113$ (17,987)$ -0.1%
Transient Occupancy Tax 6,927,900 6,525,000 6,449,008 (75,992) -1.2%
Sales Tax 2,855,800 2,828,000 2,834,674 6,674 0.2%
Permits & Fees 3,171,500 3,197,400 3,102,158 (95,242) -3.0%
Franchise Tax 2,200,000 2,200,000 2,428,770 228,770 10.4%
Utility Users Tax 2,482,200 2,585,000 2,691,520 106,520 4.1%
Other Taxes & Misc. Revenues 3,737,900 4,110,000 5,490,654 1,380,654 33.6%
Subtotal 38,524,800 38,577,500 40,110,897 1,533,397 4.0%
Transfers In 270,000 270,000$ 270,000$ - 0.0%
Total Revenues $ 38,794,800 $ 38,847,500 $ 40,380,897 $ 1,533,397 3.9%
Changes from YE
Estimates
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Sales Tax
Sales tax revenues totaled approximately $2.8 million in FY 2023-24, which is $6,674, or
0.2%, above the year-end estimates. This modest increase reflects higher-than-
anticipated taxable activity, particularly within the restaurant-hotel sector, which continued
to perform consistently throughout the fiscal year. Despite concerns about a potential
economic slowdown, the City’s sales tax revenues remained stable through year -end,
bolstered by steady consumer spending and business activity. While year-end actuals
slightly exceeded expectations, sales tax revenues are projected to moderate and level
off in early 2024 as economic conditions normalize.
Permits and Fees
FY 2023-24 revenue from permits and fees ended the year at $3.1 million, falling short of
year-end estimates by $95,242, or -3%. This revenue source is comprised of roughly 14
permit and fee types, including building and safety permits, plan check permits, and
planning and zoning permits. The decrease in year-end actuals is primarily attributed to
lower-than-anticipated revenues from building and safety permits and miscellaneous
right-of-way permits. Despite this shortfall, other permit types, such as plan check permits
and planning and zoning permits, performed steadily. Revenues from permits and fees
often vary year-to-year but continue to indicate stable levels of construction and business -
related activities taking place within the City.
Franchise Tax
Franchise Taxes totaled approximately $2.4 million in FY 2023 -24, exceeding year-end
estimates by $228,770, or 10.4%. This increase reflects higher-than-anticipated revenues
collected from various franchisees for the use of municipal rights -of-way. The City
receives Franchise Tax revenue from vendors such as Southern California Edison,
SoCalGas, Athens, Frontier, Cox, and EDCO. The robust performance in this revenue
category highlights the stability and consistent contributions of franchise agreements to
the City’s overall revenue base.
User Utility Tax (UUT)
Utility Users Tax (UUT) revenues totaled approximately $2.7 million in FY 2023 -24,
exceeding year-end estimates by $106,520, or 4.1%. This increase reflects higher -than-
anticipated utility consumption and pricing, influenced by persistent inflationary pres sures.
The UUT category is highly dependent on external factors, including weather conditions,
consumption rates, and fluctuating prices for electricity, water, and gas. Notably,
revenues from electricity usage significantly outperformed expectations, cont ributing to
the overall growth in this category. Despite the variability inherent in utility consumption,
the City’s UUT revenues continue to provide a stable and vital source of income.
Other Taxes and Miscellaneous Revenue
This category consists of over 20 unique revenue sources, with the majority generated by
the Business License Tax (BLT), Golf Tax, Interest Earnings, and Rentals and Leases. In
FY 2023-24, all revenue sources collectively generated approximately $5.5 million,
exceeding year-end estimates by approximately $1.4 million, or 33.6%. BLT revenues
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amounted to $924,000, reflecting an increase in licenses issued throughout the year,
while Golf Tax revenues totaled $767,000, driven by stronger-than-expected activity at
the City’s golf facilities.
Rentals and Lease revenues reached $465,000, supported by stable tenant agreements,
and Interest Earnings topped at about $1.2 million, benefiting from higher interest rates
and improved cash flow management. The recent changes to the City’s investment policy
have also bolstered the City’s ability to increase interest earnings. These results
underscore the strength and diversity of this revenue category, which remains a vital
contributor to the City’s General Fund.
General Fund Expenditures
At the end of FY 2023-24, total expenditures ended the year at $35.2 million,
approximately $2.4 million or 6.3% lower than year-end estimates, including transfers-
out.
Table 3 summarizes the expenditures by category, revised budget, year -end estimates,
variances, and percentage of change in the General Fund.
Table 3. FY 2023-24 General Fund Expenditures – Estimates vs. Actuals
Key changes between the year-end estimates and unaudited actuals are discussed in
further detail below.
Personnel Costs
At the conclusion of FY 2023-24, personnel costs (salaries and benefits) totaled
approximately $11.8 million, coming in $1.2 million (9.2%) below the year -end estimate
Category
FY 2023-24
Revised
Budget
FY 2023-24
Year-End
Estimates
FY 2023-24
Actuals
(DRAFT)
Changes to Year-End
Estimates
Salaries $9,619,476 $9,408,476 $8,664,224 (744,252)-7.9%
Benefits 3,767,110 3,605,413 3,167,725 (437,688)-12.1%
Legal Services 950,000 950,000 1,147,147 197,147 20.8%
Sheriff's Contract 7,872,000 7,742,750 7,617,751 (124,999)-1.6%
Supplies 727,098 671,100 675,329 4,229 0.6%
Professional & Technical 4,840,320 4,675,260 3,967,985 (707,275)-15.1%
Repairs 3,028,183 3,519,092 3,285,036 (234,056)-6.7%
Utilities 995,800 856,300 736,524 (119,776)-14.0%
Training/Conference 293,744 230,963 187,670 (43,293)-18.7%
Misc - Equipment Replacement Charges 246,900 246,900 246,900 - 0.0%
Misc - General Liabilities Insurance 675,000 700,000 611,966 (88,034)-12.6%
Misc - Other 660,462 633,970 652,136 18,166 2.9%
Capital Outlay 96,000 7,000 36,558 29,558 422.3%
Subtotal 33,772,093 33,247,224 30,996,951 (2,250,273) -6.8%
Transfers-Out 4,466,000 4,366,000 4,231,620 (134,380)-3.1%
Total Expenditures $ 38,238,093 $ 37,613,224 $ 35,228,570 (2,384,654)-6.3%
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of $13.0 million. This variance reflects unspent funds due to turnover in the City
Manager’s, Community Development, Public Works, Recreation and Parks, and Finance
Departments. The amount also includes adjustments to personnel costs to utilize for the
professional and technical services utilized while efforts were made to fill vacancies . This
was to ensure temporary needs were addressed, and service demands were met
throughout the year.
Non-Personnel Costs
This category includes the Los Angeles County Sheriff contract, legal services, repairs,
and maintenance, professional and technical, supplies, training and conference, and
miscellaneous expense. It is important to note that approximately $4 million spent on
repairs and emergency response for the landslide is excluded from the General Fund, as
these expenditures were charged in the CIP Fund.
At the conclusion of FY 2023-24, this category totaled approximately $19.1 million, which
is $1.1 million or 5.4% lower than the year-end estimate of $20.2 million. This variance
reflects a combination of unspent budget for projects that were not completed by year-
end due to resource shifts toward landslide emergency response and mitigation efforts
and adjustments made during the fiscal year to align expenditures with operational
needs.
The highlights of the major variances for non-personnel costs are as follows:
Legal Services
Legal services ended the year at $1.1 million. Based on the year-end projection
of $950,000, this category ended the year higher than projected by approximately
$197,147 or almost 21%. The overage is primarily attributed to additional legal
expenses incurred for the housing element and landslide -related matters.
Professional and Technical Services
Professional and technical services ended the year at approximately $4.0 million.
Based on the year-end estimate of $4.7 million, this category concluded the year
lower than estimated by $707,275, or 15.1%. The variance is attributed to unspent
budget amounts from projects that were approved but not completed by year-end
such as the Housing Element for approximately $209,000 and $254,000 unspent
budget from the Los Angeles County Sheriff Department line item that was
originally budgeted at $7.8 million but the final contract amount was for $7.6 million.
Repairs and Maintenance
Repairs and maintenance ended the fiscal year at approximately $3 .3 million,
which is $234,056, or 6.7%, lower than the year-end estimate of $3.5 million. This
category includes repairs and maintenance activities for city -owned facilities,
parks, and utilities. The variance is primarily attributed to unspent amounts from
on-call contracts and emergency funds (other than landslide related events) which
include landscaping, building repairs, and park enhancements. Items with issued
purchase orders will be requested to carry over into FY 2024 -25 to ensure
continuity of planned maintenance and repairs.
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Supplies, Training, and Conference
Supplies ended the year at approximately $675,329, exceeding the year -end
estimate slightly by $4,229, or 0.6%. This slight overage reflects effective resource
utilization to support operational needs. Training and conference expenditures, on
the other hand, concluded at $187,670, which is $43,293, or 18.7%, below the
year-end estimate of $230,963. The variance in this category reflects reduced
training activities and conference participation during the fiscal year.
Miscellaneous – General Liabilities Premium, Equipment Replacement Charges,
Other
This category includes the City’s insurance payment premium, equipment
replacement charges to the departments (for future use), and other miscellaneous
expenses such as merchant fees. At the end of FY 2023-24, equipment
replacement expenditures were fully transferred as estimated, totaling $246,900.
General liability insurance premiums ended the year at $611,966, which is
$88,034, or 12.6%, below the year-end estimate of $700,000. Miscellaneous
expenses totaled $652,136, exceeding the year-end estimate of $633,970 by
$18,166, or 2.9%.
Capital
The Capital category ended the year at approximately $36,558, which is $59,442
or 61.9% lower than the year-end estimate of $96,000. Compared to year-end
estimates, this amount is almost $30,000 higher due to the purchase of vehicles
for the Public Works Department that were originally budgeted for and purchased
at the last quarter of the fiscal year.
Transfers-Out
This category ended the year at $4.2 million, which includes transfers from the General
Fund to other funds such as the Capital Infrastructure Program Fund (CIP) for $4.1 million,
and $15,000 to Improvement Authority Portuguese Bend, and $60,000 to Subregion One.
The transfers to CIP fell slightly below estimates, by approximately $35,000 or less than
1%, mainly reflecting the final receipts for TOT revenues. The remaining transfers were
on target, ending the year the same as year-end estimates.
This category also includes additional transfers in accordance with the pension guidelines
and the City Council’s Reserve Policy No. 41. The additional transfers include the City
Council approved transfer of $889,500 to the CIP Fund for the Ladera Linda Co mmunity
Park Project loan payment and $291,300 to the EPSF (pension). The transfers are funded
from the prior year’s unrestricted fund balance, and operating unallocated balance,
respectively. As such, when calculating the year-end results, these are excluded in the
operating budget and only have an impact on the fund balance.
The variance of $134,380 in this category is primarily attributed to the adjustment of TOT
transfers and Habitat Restoration Fund, based on the actual results as of June 30, 2024.
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Capital Infrastructure Program Fund, Special Revenue Funds, Other Funds
Capital Infrastructure Program (CIP) Fund
The CIP Fund ended the year with a fund balance of approximately $29.6 million (Table
4). This balance is after deducting approximately $3 million of pending invoices for
services that were completed by June 30, 2024 but billed by August 31, 2024.
The majority of the revenue for this fund is from the General Fund TOT transfers-in for
approximately $5.0 million and $1.8 million of interest earnings. The revenues increased
by approximately $1.2 million or 21.4% mainly from increased interest earnings in FY
2023-24.
For capital project expenditures, the CIP Fund ended the year with expenditures of
almost $12.5 million, approximately 55% lower than budgeted amount of $27.8 million.
The variance is mainly due to the landslide emergency response and mitigation efforts
that were started in FY 2023-24 and will be completed in FY 2024-25.
Like the General Fund, Staff has already anticipated these numbers and reported as part
of the financial reports presented to City Council in October through December . These
financial reports estimated $33 million as the starting balance for CIP, instead of $29.6
million. The variance of $3 million is mainly timing of when invoices were paid for the
services rendered by June 30, 2024.
Table 4. FY 2023-24 General Fund Expenditures – Revised Budget vs. Actuals
Other Governmental Funds and Other Funds
Other funds include 29 Special Revenue Funds and Permanent Funds such as Gas Tax,
the American Rescue Plan Act (ARPA), Employee Pension Fund, Proposition A and C,
Measure R, Measure M, Measure W, Other Grants, and Improvement Authority. These
funds are used to account for taxes and other grant revenues set aside in accordance
with law or administrative regulation for a specific purpose set by the agencies that are
providing the sources.
At the end of the year, the draft total restricted fund balance for these funds is
approximately $20.8 million. Restricted amounts include $750,000 legally required for the
CIP Fund (in millions) FY 2023-24
Revised Budget
FY 2023-24
Year End
(DRAFT)
Beginning Fund Balance 35.3 35.3 - 0%
Add: Revenues (Interest Earnings) 0.5 1.8 1.3 260.0%
Add: Transfers-In 5.1 5.0 (0.1)-2.0%
Total Revenues 5.6 6.8 1.2 21.4%
Less: Expenditures (27.8) (12.5) (15.3)-55.0%
Total Expenditures (27.8) (12.5) (15.3) -55.0%
DRAFT Restricted Fund Balance - 06/30/24 13.1 29.6 (16.5) -126%
Changes to Revised
Budget
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Sub-Region One, $1 million for the Abalone Cove Improvement Authority, $776,361 for
ARPA, and the remaining $18 million designated for special purposes such as street
repairs and maintenance, transit services, lighting, and open space and parks, in
accordance with local, state, and federal regulations.
Equipment Replacement Fund
The Equipment Replacement Fund ended the year with a fund balance of approximately
$3.1 million. After accounting for the City Council’s policy restricted amount of $2.1 million,
the fund ended the year with an unrestricted fund balance of approximately $1 million.
The revenue source of $406,135 for this fund is from the General Fund’s operating budget
from all departments based on the inventory list that the City maintains. The City regularly
evaluates assets and extends the life of the assets when possible. As such, compared to
the year-end estimates, the expenditures for this fund ended the year at $335,040, which
is 50% lower than budgeted at $554,000.
Employee Pension Service Fund (EPSF)
On February 2, 2021, the City Council approved the California Public Employees'
Retirement System (CalPERS) Pension Plan Guidelines, which provide a financial plan
to address the City’s outstanding pension liability and CalPERS’ continuous change in
valuation methodology. Based on the City Council’s discretion, the goal is to transfer funds
to the EPSF of at least 10%, but no more than 25%, of the annual General Fund ’s
unallocated balance (revenues minus expenditures, including transfers). As a result, the
accumulated funds in the EPSF would then relieve the General Fund of payment more
than $900,000 of the City’s Unfunded Accrued Liability (UAL).
In accordance with the pension guidelines for transparency, during the fiscal year, Staff
maintains the separate tracking of the fund’s financial transactions in the EPSF - Fund
682. At the end of FY 2023-24, the EPSF fund ended the year with a $1 million balance.
In compliance with governmental accounting standards, the fund balance of $1 million will
be included in the General Fund’s fund balance, as part of the annual financial reporting.
As part of the City’s year-end closing process, Staff seeks the City Council’s acceptance
of the FY 2023-24 Unaudited Year-End Financial Report. Once available in the next few
months, Staff will present the City’s ACFR to the City Council, which includes the final
audit results and financial statements.
2. Purchase Order Carryover
As part of the year-end process, Staff has completed reviewing purchases that were
encumbered in FY 2023-24 but not finished or delivered by June 30, 2024. The total
Purchase Order carryover is approximately $4.5 million. Of this amount, $2.6 million or
60% is related to capital projects and $1.8 or 40% is a combination of professional and
technical, and repairs and maintenance in the General Fund.
The main capital projects that were encumbered in FY 2023-24 and continue into FY
2024-25 are Indian Peak Road Street Rehabilitation, IT Citywide Technology
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Improvement, Ladera Linda Community Park, and the Portuguese Bend Landslide
Remediation Project. Additionally, other ongoing encumbered projects include fuel
modification, the Housing Element, facilities asset management, and various street and
rehabilitation projects.
Table 5 on the next page is the summary of the open purchase orders grouped by fund.
Additional details for the purchase order requests are presented in Attachment A.
Table 5 – FY 2023-24 Purchase Order Summary (by Fund)
To meet budgetary requirements for the projects that were previously encumbered but
not completed by year-end, Staff seeks the City Council’s approval to carry over the
purchase orders of approximately $4.5 million into FY 2024-25 (Attachment A). The
carryover amount has no fiscal impact as it decreases the FY 2023-24 budget and
increases the FY 2024-25 budget by the same amount.
3. Continuing Appropriations
The FY 2023-24 Continuing Appropriation requests process involves a comprehensive
review of expenditure accounts with balances across all funds, with an emphasis on the
CIP Fund and Special Revenue Funds. In accordance with governmental accounting
standards, the City Council must approve appropriations in FY 2024-25 for projects and
programs that were approved in FY 2023-24 but not encumbered by the end of the fiscal
year. The majority of the continuing appropriations are typically capital projects that are
included in the Five-Year Capital Improvement Program and approved to continue in FY
2024-25.
Fund No.Fund Name PO Balance
101 General Fund 725,942
202 Gas Tax 163,220
211 1911 Act Street Lighting 25,737
215 Proposition C 130,000
220 Measure R 95,113
221 Measure M 275,804
223 Subregion One Maintenance 4,100
225 Abalone Cove Sewer District 10,731
310 CDBG 17,853
330 CIP 2,035,935
332 State Grants 38,479
333 Federal Grants - ARPA 310,901
334 Quimby Park Development 74,059
343 Measure W 7,818
681 Equipment Replacement 554,314
Grand Total $ 4,470,004
12
At the end of FY 2023-24, the total for continuing appropriation requests amounts to $9.6
million. Notable projects included in this amount are mainly landslide projects, ARPA
projects, sewer/storm drain projects, and street rehabilitation, and Affordable ADU
Incentive Program Housing Element Program No.6.
Table 6 below is a summary of the continuing appropriations by fund. Additional details
for the carryover appropriations requests are presented in Attachment B.
Table 6 – FY 2023-24 Continuing Appropriation Requests
Staff seeks the City Council’s approval of the Continuing Appropriation Requests of
approximately $9.6 million. The carryover amount has no fiscal impact as it decreases
the FY 2023-24 budget balance and increases the FY 2024-25 budget by the same
amount.
CONCLUSION:
At the end of FY 2023-24, the City’s General Fund results demonstrate another favorable
year, with an unallocated balance of $20.9 million, driven by higher-than-anticipated
revenues and disciplined expenditure management. Revenues exceeded year -end
estimates by approximately $1.5 million or 3.9%, supported by strong economic growth
and resilient consumer activity. Property Tax, a cornerstone of the City’s revenues, grew
by 5.5% annually, maintaining its historic 4% growth rate. While the year-end actuals were
slightly below third quarter estimates, property tax continues to be a reliable source of
revenue for the City. Transient Occupancy Tax (TOT) slightly underperformed relative to
year-end estimates but still reached record-high levels, showcasing continued strength in
tourism and lodging. All other major General Fund revenue sources finished above
expectations, with Franchise Tax increasing by 10.4%, Utility Users Tax by 4.1%, and
Miscellaneous Revenues by 33.6%, largely due to increased activity and inflationary
impacts on the tax base.
On the expenditure side, the City maintained its long history of fiscal discipline by
monitoring spending, staying within budget, and identifying savings where possible.
Actual expenditures totaled $35.2 million, which is $2.4 million or 6.3% below year-end
Fund No.Fund Name
Continuing
Appropriation
Requests
101 GENERAL FUND 100,000
215 PROPOSITION C 181,000
221 MEASURE M 485,472
330 CIP 6,883,125
333 FEDERAL FUNDS - ARPA 1,453,379
334 QUIMBY PARK DEVELOPMENT 226,323
343 MEASURE W 245,000
Grand Total $ 9,574,299
13
estimates. Savings were realized across multiple categories, including Salaries and
Benefits, which saw reductions due to vacancy savings and lower-than-anticipated costs.
Professional & Technical Services ended the year 15.1% below estimates, reflecting
efficiencies and timing delays for some services. Utilities also experienced significant
savings, with expenditures 14.0% below projections.
As a result of these combined factors, the City’s General Fund balance increased by $3.9
million or 11%, further strengthening the City’s financial position. After accounting for the
50% City Council policy reserve, purchase order carryover, and continuing
appropriations, the unallocated fund balance is projected to end the year at $20.9 million,
an increase of $4.2 million over the prior year. The increase in unallocated fund balance
provides the City Council with opportunities to invest in critical projects, build reserves for
future needs, or address unforeseen expenditures. As such, due to the unprecedented
mitigation efforts for the Greater Portuguese Bend-Ancient Altamira Landslide Complex,
of the $3.9 million increase in unallocated fund balance, staff has already included $3.6
million in the financial reports presented to the City Council from October to December.
On October 1, 2024, the City Council allocated $6.4 million from the unallocated fund
balance that bolsters the additional help for the landslide mitigation efforts.
Moreover, the CIP’s fund balance ended at $29.6 million, the City’s Special Revenue
Funds and Other Funds draft total restricted fund balance ended the year at
approximately $20.8 million, the Equipment Replacement Fund’s balance ended at
almost $3.1 million with an unrestricted fund balance of over $1 million, and the EPSF
ended the year with an unrestricted fund balance of $1 million.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action s are available for
the City Council’s consideration:
1. Take other action, as deemed appropriate.
14
ATTACHMENT A
CITY OF RANCHO PALOS VERDES
FY 2023-24 PO CARRYOVER
ACCOUNT
NUMBER FUND FUND DESC PROGRAM
VENDOR
NUMBER VENDOR NAME PO NUMBER PO CARRYOVER DESCRIPTION JUSTIFICATION
101-400-1310-
6102
101 GENERAL FUND
CITY CLERK
ADMINISTRATION 2851 ICON ENTERPRISES, INC.20240202 3,139 FY23-24 MUNICIPAL CODE
ANNUAL
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-1420-
4310
101 GENERAL FUND COMMUNITY OUTREACH 3198 STEIN, ANDREW T.20240339 2,702 FY23-24 OUTREACH
GIVEAWAYS YAC
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-1430-
4310
101 GENERAL FUND EMERGENCY PREPAREDNESS 3198 STEIN, ANDREW T.20240337 6,678 FY23-24 PUBLIC SAFETY
GIVEAWAY
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-1430-
4310
101 GENERAL FUND EMERGENCY PREPAREDNESS 3198 STEIN, ANDREW T.20240339 2,046 FY23-24 OUTREACH
GIVEAWAYS YAC
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-1450-
5117 101 GENERAL FUND HUMAN RESOURCES 2981 GALLAGHER BENEFIT SERVICES INC.20240126 3,000 FY23-24 PROFESSIONAL
RECRUITMENT ONGOING
101-400-1470-
4310
101 GENERAL FUND
INFORMATION
TECHNOLOGY - DATA 1423 SHI INTERNATIONAL CORP.20240083 241 FY23-24 SHI BLANKET
HDWR/SFTWR
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-1470-
5101 101 GENERAL FUND
INFORMATION
TECHNOLOGY - DATA 6 RAMUNDSEN SUPERIOR HOLDINGS,
LLC.20220250 8,841 FY21-22 TRAKIT
ASSESSMENT ONGOING
101-400-1470-
5101 101 GENERAL FUND
INFORMATION
TECHNOLOGY - DATA 1478 FORTECH, LLC 20240354 11,426 FY 23-24 NETWORK
UPGRADE PROJE ONGOING
101-400-1470-
5101 101 GENERAL FUND
INFORMATION
TECHNOLOGY - DATA 2525 SECURITYMETRICS, INC 20220291 3,440 FY21-22 VALIDATED PCI
SAQ ASSE ONGOING
101-400-1470-
5201
101 GENERAL FUND
INFORMATION
TECHNOLOGY - DATA 2850 GRANICUS, INC.20240008 16,520 FY23-24 ANNUAL
GRANICUS
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-1470-
8101 101 GENERAL FUND
INFORMATION
TECHNOLOGY - DATA 1930 TELVUE CORPORATION 20240353 35,000 FY23-24 RPVTV
BROADCASTING UPG ONGOING
101-400-2999-
5101 101 GENERAL FUND NON-DEPARTMENTAL 635 TRIPEPI SMITH & ASSOCIATES, INC.20240216 2,612 FY23-24 STRATEGIC
COMMUNICATIO ONGOING
101-400-3110-
5101 101 GENERAL FUND
PUBLIC WORKS
ADMINISTRATION 456 HARRIS & ASSOCIATES 20230354 2,103 FY22-23 LLMD ANNUAL
REPORT PRE ONGOING
101-400-3110-
5101
101 GENERAL FUND
PUBLIC WORKS
ADMINISTRATION 2663 SUNBEAM SOLAR 20240019 10,210 FY23-24 INSPECTION
SERVICE: PE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-3110-
5101
101 GENERAL FUND
PUBLIC WORKS
ADMINISTRATION 3384 EAGLE EYE LAND SURVEYING CORP 20240376 1,600 FY23-24 SURVEY 2
LOCATIONS - A
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-3130-
5118 101 GENERAL FUND STORM WATER QUALITY 116 JOHN L. HUNTER & ASSOCIATES, INC.20240043 8,338 FY23-24 NPDES
CONSULTING ONGOING
101-400-3140-
5201
101 GENERAL FUND BUILDING MAINTENANCE 1929 DUTHIE ELECTRIC SERVICE
CORPORATION 20240177 7,813 FY23-24 GENERATOR
SERVICES
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-3140-
5201
101 GENERAL FUND BUILDING MAINTENANCE 2670 EFI GLOBAL, INC.20230324 3,420 FY22-23 TESTING OF PVIC
FLOODE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
A-1
ATTACHMENT A
CITY OF RANCHO PALOS VERDES
FY 2023-24 PO CARRYOVER
ACCOUNT
NUMBER FUND FUND DESC PROGRAM
VENDOR
NUMBER VENDOR NAME PO NUMBER PO CARRYOVER DESCRIPTION JUSTIFICATION
101-400-3150-
5201
101 GENERAL FUND
TRAILS & OPEN SPACE
MAINT 97 HARDY & HARPER, INC.20240129 6,792 FY23-24 PW
MAINTENANCE SERVICE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-3150-
5201
101 GENERAL FUND
TRAILS & OPEN SPACE
MAINT 3269 STAY GREEN INC.20240095 22,552 FY23-24 CITY LANDSCAPE
SERVICE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
333-400-8840-
8001
333 FEDERAL GRANTS-
ARPA WESTERN BEAUTIFICATION 2535 TRANSTECH ENGINEERS, INC.20230086 52,300 FY22-23 PROJECT MGMT
WESTERN A
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
101-400-3151-
5101
101 GENERAL FUND PARKS MAINTENANCE 3360 MATRIX CONSULTING GROUP, LTD.20240364 10,000 FY23-24 COST ANALYSIS
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-3151-
5201
101 GENERAL FUND PARKS MAINTENANCE 97 HARDY & HARPER, INC.20240129 9,781 FY23-24 PW
MAINTENANCE SERVICE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-3151-
5201
101 GENERAL FUND PARKS MAINTENANCE 3269 STAY GREEN INC.20240095 86,653 FY23-24 CITY LANDSCAPE
SERVICE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-3180-
5201 101 GENERAL FUND
STREET LANDSCAPE
MAINTENANCE 3187 VIGILANT SOLUTIONS, LLC.20230240 5,000 FY22-23 ALPR RELOCATION ONGOING
101-400-3180-
5201
101 GENERAL FUND
STREET LANDSCAPE
MAINTENANCE 3269 STAY GREEN INC.20240095 32,119 FY23-24 CITY LANDSCAPE
SERVICE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-3230-
5101
101 GENERAL FUND FUEL MODIFICATION 1294 PALOS VERDES PENINSULA LAND
CONSERVANCY 20240343 4,330 FY23-24 CONSERVATION-
BIRD SURV
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-3230-
5201
101 GENERAL FUND FUEL MODIFICATION 2142 FIRE GRAZERS, INC.20240062 47,750 FY23-24 FUEL MOD-GOAT
GRAZING
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-3230-
5201
101 GENERAL FUND FUEL MODIFICATION 3269 STAY GREEN INC.20240061 45,074 FY23-24 FUEL MOD-HAND
TRIMMING
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-4120-
5101 101 GENERAL FUND PLANNING 19 E.S.A.20240121 18,802 FY23-24 HOUSING
ELEMENT UPDATE ONGOING
101-400-4120-
5101 101 GENERAL FUND PLANNING 501 DUDEK 20240262 207,735 FY23-24 HOUSING
ELEMENT PO. TO ONGOING
101-400-4120-
5101
101 GENERAL FUND PLANNING 3028 MICHAEL BAKER INTERNATIONAL,
INC.20230138 60,628 FY22-23 PLANNING
SERVICES
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-4150-
5101
101 GENERAL FUND VIEW RESTORATION 2630 ARBORGATE CONSULTING, INC.20240047 2,923 FY23-24 ARBORIST FOR
VIEW CASE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-5122-
5101
101 GENERAL FUND OPEN SPACE MANAGEMENT 2242 MCGEE SURVEYING CONSULTING 20240365 4,710 FY23-24 SURVEYING
SERVICES-OPE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-5122-
5201
101 GENERAL FUND OPEN SPACE MANAGEMENT 3358 ANCON MARINE 20240366 7,127 FY23-24 ANCON STORAGE
CONTAINER
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
A-2
ATTACHMENT A
CITY OF RANCHO PALOS VERDES
FY 2023-24 PO CARRYOVER
ACCOUNT
NUMBER FUND FUND DESC PROGRAM
VENDOR
NUMBER VENDOR NAME PO NUMBER PO CARRYOVER DESCRIPTION JUSTIFICATION
101-400-6120-
4901
101 GENERAL FUND SPECIAL PROGRAMS 3198 STEIN, ANDREW T.20240337 2,000 FY23-24 PUBLIC SAFETY
GIVEAWAY
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
101-400-9101-
5101 101 GENERAL FUND
EMERGENCY OPERATION
CENTER 3330 DCMC, LLC 20240335 22,839 FY23-24 GRANT-RELATED
EMERGENC ONGOING
202-400-3170-
5101
202 GAS TAX
STREET PAVEMENT
MAINTENANCE 2663 SUNBEAM SOLAR 20240161 21,357 FY23-24 ROADWAY
MAINTENANCE IN
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
202-400-3170-
5201
202 GAS TAX
STREET PAVEMENT
MAINTENANCE 97 HARDY & HARPER, INC.20240129 70,638 FY23-24 PW
MAINTENANCE SERVICE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
202-400-3180-
5201
202 GAS TAX
STREET LANDSCAPE
MAINTENANCE 97 HARDY & HARPER, INC.20240129 19,561 FY23-24 PW
MAINTENANCE SERVICE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
202-400-3180-
5201
202 GAS TAX
STREET LANDSCAPE
MAINTENANCE 3269 STAY GREEN INC.20240095 51,663 FY23-24 CITY LANDSCAPE
SERVICE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
211-400-0000-
5201
211 1911 ACT STREET
LIGHTING UNASSIGNED 2484 SIEMENS MOBILITY, INC.20240023 25,737 FY23-24 STREETLIGHT
REPAIR & M
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
215-400-8809-
8005
215 PROPOSITION C
WESTERN AVE. TRAFFIC
CONGEST 362 STATE OF CA, DEPT OF
TRANSPORTATION 20220184 25,000 FY21-22 WESTERN AVE
RIGHT-TURN
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
215-400-8809-
8804
215 PROPOSITION C
WESTERN AVE. TRAFFIC
CONGEST 362 STATE OF CA, DEPT OF
TRANSPORTATION 20220184 105,000 FY21-22 WESTERN AVE
RIGHT-TURN
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
220-400-3120-
5101
220 MEASURE R TRAFFIC MANAGEMENT 2137 GENERAL TECHNOLOGIES AND
SOLUTIONS (GTS) LLC 20240360 13,475 FY23-24 TS PVDE AT
GANADO DRIVE
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
220-400-8304-
8001 220 MEASURE R
PB LANDSLIDE AREA
STRATEGIC 1851 CHAMBERS GROUP INC.20200268 81,638 FY19-20 EIR PB LANDSLIDE
MITIG ONGOING/LANDSLIDE.
221-400-0000-
5201
221 MEASURE M UNASSIGNED 3269 STAY GREEN INC.20240095 38,543 FY23-24 CITY LANDSCAPE
SERVICE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
221-400-8809-
8001
221 MEASURE M
WESTERN AVE. TRAFFIC
CONGEST 2535 TRANSTECH ENGINEERS, INC.20230225 13,216 FY22-23 PM
COORDINATION WITH C
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
221-400-8809-
8001
221 MEASURE M
WESTERN AVE. TRAFFIC
CONGEST 2535 TRANSTECH ENGINEERS, INC.20240346 174,523 FY 23-24 STAGE 3 DESIGN
PHASE
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
221-400-8809-
8001
221 MEASURE M
WESTERN AVE. TRAFFIC
CONGEST 2565 ITERIS, INC.20230346 49,523 FY22-23 COMPREHENSIVE
TRAFFIC
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
223-400-0000-
5201
223 SUBREGION ONE
MAINTENANCE UNASSIGNED 3269 STAY GREEN INC.20240095 4,100 FY23-24 CITY LANDSCAPE
SERVICE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
225-400-0000-
5101
225 ABALONE COVE
SEWER DISTRICT UNASSIGNED 1074 NV5, INC.20240373 8,700 FY23-24 ANNUAL SEWER
MAINT FEE
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
A-3
ATTACHMENT A
CITY OF RANCHO PALOS VERDES
FY 2023-24 PO CARRYOVER
ACCOUNT
NUMBER FUND FUND DESC PROGRAM
VENDOR
NUMBER VENDOR NAME PO NUMBER PO CARRYOVER DESCRIPTION JUSTIFICATION
225-400-0000-
5201
225 ABALONE COVE
SEWER DISTRICT UNASSIGNED 1123 MULTI W. SYSTEMS, INC.20240010 2,031 FY23-24 AB COVE SEWER
MAINTENA
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
310-400-8810-
8001
310 CDBG
ADA IMPROVEMENTS - BUS
STOP 3028 MICHAEL BAKER INTERNATIONAL,
INC.20240085 17,853 FY23-24 CDBG GRANT
ADMINISTRAT
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
330-400-8302-
8001
330
CAPITAL
INFRASTRUCTURES
PROJEC
PORTUGUESE BEND
RESURFACE 2379 HOUT CONSTRUCTION SERVICES, INC.20240118 2,224 FY23-24 PM SERVICES PB
AREA LA
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8302-
8005
330
CAPITAL
INFRASTRUCTURES
PROJEC
PORTUGUESE BEND
RESURFACE 2534 FEHR & PEERS 20240249 7,062 FY23-24 TRAFFIC
ENGINEERING SERVICES
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8304-
8001
330
CAPITAL
INFRASTRUCTURES
PROJEC
PB LANDSLIDE AREA
STRATEGIC 1479 GEOLOGIC ASSOCIATES, INC.20240305 20,000 FY23-24 BRIC GRANT
REVISION SVCS
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8304-
8001
330
CAPITAL
INFRASTRUCTURES
PROJEC
PB LANDSLIDE AREA
STRATEGIC 2242 MCGEE SURVEYING CONSULTING 20240181 51,860 FY23-24 LANDSLIDE
SURVEYING AN
ONGOING/LANDSLIDE.
INCLUDED IN THE FIVE-
YEAR CAPITAL
330-400-8304-
8001
330
CAPITAL
INFRASTRUCTURES
PROJEC
PB LANDSLIDE AREA
STRATEGIC 2379 HOUT CONSTRUCTION SERVICES, INC.20240179 8,927 FY 23-24 MGMT . SERVICES
LANDS
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8304-
8001
330
CAPITAL
INFRASTRUCTURES
PROJEC
PB LANDSLIDE AREA
STRATEGIC 2379 HOUT CONSTRUCTION SERVICES, INC.20240196 256,517 FY23-24 PORTUGUESE
BEND REMEDI
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8304-
8005
330
CAPITAL
INFRASTRUCTURES
PROJEC
PB LANDSLIDE AREA
STRATEGIC 1479 GEOLOGIC ASSOCIATES, INC.20240223 759,707 FY23-24 PB LANDSLIDE
REMEDIATION
ONGOING/LANDSLIDE.
INCLUDED IN THE FIVE-
YEAR CAPITAL
330-400-8304-
8005
330
CAPITAL
INFRASTRUCTURES
PROJEC
PB LANDSLIDE AREA
STRATEGIC 1650 LSA ASSOCIATES, INC.20230201 100,932 FY22-23 PBLS
REMEDIATION EIR
ONGOING/LANDSLIDE.
INCLUDED IN THE FIVE-
YEAR CAPITAL
330-400-8307-
8001
330
CAPITAL
INFRASTRUCTURES
PROJEC
PBL EMERGENCY
HYDRAUGERS 2379 HOUT CONSTRUCTION SERVICES, INC.20240341 241,939 FY23-24 EMERGENCY
HYDRAUGERS C
ONGOING/LANDSLIDE.
INCLUDED IN THE FIVE-
YEAR CAPITAL
330-400-8307-
8001
330
CAPITAL
INFRASTRUCTURES
PROJEC
PBL EMERGENCY
HYDRAUGERS 3335 HANSEN, PAUL 20240345 25,938 FY 23-24 EMERGENCY
HYDRAUGERS
ONGOING/LANDSLIDE.
INCLUDED IN THE FIVE-
YEAR CAPITAL
330-400-8307-
8005
330
CAPITAL
INFRASTRUCTURES
PROJEC
PBL EMERGENCY
HYDRAUGERS 1479 GEOLOGIC ASSOCIATES, INC.20240342 135,100 FY23-24 EMERGENCY
HYDRAUGERS E
ONGOING/LANDSLIDE.
INCLUDED IN THE FIVE-
YEAR CAPITAL
330-400-8405-
8099
330
CAPITAL
INFRASTRUCTURES
PROJEC
LADERA LINDA COMMUNITY
CNTR 1478 FORTECH, LLC 20240212 938 FY23-24 LADERA LINDA IT
CONSUL
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8405-
8101
330
CAPITAL
INFRASTRUCTURES
PROJEC
LADERA LINDA COMMUNITY
CNTR 1500 RECYCLE AWAY, LLC 20240338 29,054 FY23-24 ADD'L
TRASH/RECYCLING
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8420-
8802
330
CAPITAL
INFRASTRUCTURES
PROJEC
SIGNAGE PROGRAM 1294 PALOS VERDES PENINSULA LAND
CONSERVANCY 20190296 15,196 FY18-19 NATURE PRESERVE
ENTRY
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
A-4
ATTACHMENT A
CITY OF RANCHO PALOS VERDES
FY 2023-24 PO CARRYOVER
ACCOUNT
NUMBER FUND FUND DESC PROGRAM
VENDOR
NUMBER VENDOR NAME PO NUMBER PO CARRYOVER DESCRIPTION JUSTIFICATION
330-400-8723-
8001
330
CAPITAL
INFRASTRUCTURES
PROJEC
STORMDRAIN OUTLET @
PEACOCK R 3200 BKF ENGINEERS 20240266 16,382 FY23-24 PEACOCK RIDGE
IMPS & S
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8840-
8001
330
CAPITAL
INFRASTRUCTURES
PROJEC
WESTERN BEAUTIFICATION 2731 NUVIS 20230267 50,363 FY22-23 LANDSCAPE
ARCHITECTURE
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8846-
8005
330
CAPITAL
INFRASTRUCTURES
PROJEC
TRAFFIC CALMING -
CITYWIDE 52 KOA CORPORATION 20240068 7,668 FY23-24 RUMBLE STRIP
SYSTEM-HA
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8846-
8005
330
CAPITAL
INFRASTRUCTURES
PROJEC
TRAFFIC CALMING -
CITYWIDE 2137 GENERAL TECHNOLOGIES AND
SOLUTIONS (GTS) LLC 20230257 2,215 FY22-23 UPDATE TRAFFIC
CALMING
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8846-
8005
330
CAPITAL
INFRASTRUCTURES
PROJEC
TRAFFIC CALMING -
CITYWIDE 2137 GENERAL TECHNOLOGIES AND
SOLUTIONS (GTS) LLC 20240124 982 FY23-24 VIA DEL PLAZA
ONE-WAY
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8846-
8005
330
CAPITAL
INFRASTRUCTURES
PROJEC
TRAFFIC CALMING -
CITYWIDE 2137 GENERAL TECHNOLOGIES AND
SOLUTIONS (GTS) LLC 20240310 12,130 FY23-24 TRAFFIC CALMING
DESIGN
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8846-
8005
330
CAPITAL
INFRASTRUCTURES
PROJEC
TRAFFIC CALMING -
CITYWIDE 2137 GENERAL TECHNOLOGIES AND
SOLUTIONS (GTS) LLC 20240317 28,065 FY23-24 TS DESIGN
HAWTHORNE/SE
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8846-
8802
330
CAPITAL
INFRASTRUCTURES
PROJEC
TRAFFIC CALMING -
CITYWIDE 2421 ECONOLITE SYSTEMS, INC.20230327 11,145 FY22-23 TRAFFIC CALMING
IMPROV
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-8846-
8802
330
CAPITAL
INFRASTRUCTURES
PROJEC
TRAFFIC CALMING -
CITYWIDE 2577 NEXTECH SYSTEMS, INC 20240359 822 FY23-24 PW TRAFFIC
CALMING
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-9102-
4310
330
CAPITAL
INFRASTRUCTURES
PROJEC
LOCAL EMERGENCY -
LANDSLIDE 2914 MANERI TRAFFIC CONTROL, INC 20240362 3,520 FY23-24 EMERGENCY SLIDE
AREA C
ONGOING/LANDSLIDE.
INCLUDED IN THE FIVE-
YEAR CAPITAL
330-400-9102-
5101
330
CAPITAL
INFRASTRUCTURES
PROJEC
LOCAL EMERGENCY -
LANDSLIDE 97 HARDY & HARPER, INC.20240297 47,300 FY23-24 LANDSLIDE
EMERGENCY SI
ONGOING/LANDSLIDE.
INCLUDED IN THE FIVE-
YEAR CAPITAL
330-400-9102-
5101
330
CAPITAL
INFRASTRUCTURES
PROJEC
LOCAL EMERGENCY -
LANDSLIDE 2242 MCGEE SURVEYING CONSULTING 20240296 2,355 FY23-24 PB LANDSLIDE
EMERGENCY
ONGOING/LANDSLIDE.
INCLUDED IN THE FIVE-
YEAR CAPITAL
330-400-9102-
5101
330
CAPITAL
INFRASTRUCTURES
PROJEC
LOCAL EMERGENCY -
LANDSLIDE 2663 SUNBEAM SOLAR 20240314 7,937 FY23-24 CM & INSPECT
HAWTHORNE
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
330-400-9102-
5201
330
CAPITAL
INFRASTRUCTURES
PROJEC
LOCAL EMERGENCY -
LANDSLIDE 2762 CLARKE CONTRACTING CORPORATION 20240374 112,076 FY23-24 EMERGENCY
SEWER REPAIR
ONGOING/LANDSLIDE.
INCLUDED IN THE FIVE-
YEAR CAPITAL
330-400-9102-
5201
330
CAPITAL
INFRASTRUCTURES
PROJEC
LOCAL EMERGENCY -
LANDSLIDE 3365 RAMONA, INC.20240375 67,514 FY23-24 EMERGENCY
SEWER REPAIR
ONGOING/LANDSLIDE.
INCLUDED IN THE FIVE-
YEAR CAPITAL
330-400-9102-
8001
330
CAPITAL
INFRASTRUCTURES
PROJEC
LOCAL EMERGENCY -
LANDSLIDE 2379 HOUT CONSTRUCTION SERVICES, INC.20240180 10,067 FY23-24 UTILITIES COORD.
& KLO
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
A-5
ATTACHMENT A
CITY OF RANCHO PALOS VERDES
FY 2023-24 PO CARRYOVER
ACCOUNT
NUMBER FUND FUND DESC PROGRAM
VENDOR
NUMBER VENDOR NAME PO NUMBER PO CARRYOVER DESCRIPTION JUSTIFICATION
332-400-1430-
5106
332 STATE GRANTS EMERGENCY PREPAREDNESS 2847 PANO AI, INC.20240357 35,000 FY23-24 WILDFIRE
CAMERAS
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
332-400-4120-
5101
332 STATE GRANTS PLANNING 501 DUDEK 20220125 3,479 FY21-22 MIXED-USE
OVERLAY ZONI
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
333-400-8005-
8001
333 FEDERAL GRANTS-
ARPA
IT- CITYWIDE TECHNOLOGY
IMPROV 1423 SHI INTERNATIONAL CORP.20220232 960 FY 21-22 CH NETWORK
UPGRADE
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
333-400-8307-
8802 333 FEDERAL GRANTS-
ARPA
PBL EMERGENCY
HYDRAUGERS 3333 MALCOLM DRILLING COMPANY, INC.20240347 207,962 FY23-24 EMERGENCY
HYDRAUGERS ONGOING/LANDSLIDE.
333-400-8424-
8802
333 FEDERAL GRANTS-
ARPA PARK MONUMENT SIGNS 16 WILLDAN ENGINEERING 20230189 1,207 FY22-23 VARIOUS
GATEWAY SIGNS
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
333-400-8424-
8802
333 FEDERAL GRANTS-
ARPA PARK MONUMENT SIGNS 1643 FRANK & SON, INC.20230161 42,939 FY22-23 CITY ENTRY & CITY
PARK
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
333-400-8508-
8802
333 FEDERAL GRANTS-
ARPA
PVIC RESTROOMS
IMPROVEMENTS 3150 AMBIT CONSTRUCTION & DESIGN INC 20240259 5,534 FY23-24 CONSTRUCTION
OF PVIC
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
334-400-8405-
8004
334 QUIMBY PARK
DEVELOPMENT
LADERA LINDA COMMUNITY
CNTR 1377 JOHNSON FAVARO, LLP 20190312 29,132 FY18-19 LADERA LINDA
ARCHITECT
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
334-400-8405-
8006
334 QUIMBY PARK
DEVELOPMENT
LADERA LINDA COMMUNITY
CNTR 2663 SUNBEAM SOLAR 20240204 13,521 FY23-24 LADERA LINDA
WRAP UP
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
334-400-8405-
8099
334 QUIMBY PARK
DEVELOPMENT
LADERA LINDA COMMUNITY
CNTR 2416 AMG & ASSOCIATES, INC.20220215 31,406 FY21-22 CONSTRUCT
LADERA LINDA
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
343-400-3130-
5101
343 MEASURE W STORM WATER QUALITY 1230 GEOSYNTEC CONSULTANTS, INC.20240069 7,818 FY23-24 RPV CIMP STORM
WATER T
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
681-400-0000-
8101
681 EQUIPMENT
REPLACEMENT UNASSIGNED 1928 MOBILE RELAY ASSOCIATES LLC 20240332 75,821 FY23-24 RADIO PURCHASE-
RANGERS
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
681-400-0000-
8101
681 EQUIPMENT
REPLACEMENT UNASSIGNED 2521 CANON SOLUTIONS AMERICA, INC.20240174 281 FY23-24 CANON COPIERS
SUPPLIES
PENDING
INVOICE/BILLED BY
AUG. 31, 2024
681-400-0000-
8101
681 EQUIPMENT
REPLACEMENT UNASSIGNED 2785 DWWSB, INC.20240371 3,462 FY23-24 PW RUNNING
STEP ACCESS
ONGOING. INCLUDED
IN THE FIVE-YEAR
CAPITAL
681-400-0000-
8101 681 EQUIPMENT
REPLACEMENT UNASSIGNED 3187 VIGILANT SOLUTIONS, LLC.20240319 284,850 FY23-24 PENINSULA CITIES
ALPR ONGOING.
681-400-6120-
5118 681 EQUIPMENT
REPLACEMENT SPECIAL PROGRAMS 3187 VIGILANT SOLUTIONS, LLC.20240319 189,900 FY23-24 PENINSULA CITIES
ALPR ONGOING.
$ 4,470,004 TOTAL PO CARRYOVER
A-6
ACCOUNT FUND FUND NAME
PROGRAM
DESCRIPTION
CONTINUING
APPROPRIATION
REQUEST JUSTIFICATION
101-400-2999-4901 101 General Fund Non-Departmental 100,000
Housing Element No.6; Repairs
contingency; Leave buyout from
employee separations.
215-400-8809-8005 215 Proposition C
Western Avenue
Traffic Flow
Improvements 25,000
Ongoing project. Included in the Five-
Year Capital Improvement Program.
215-400-8809-8804 215 Proposition C
Western Avenue
Traffic Flow
Improvements 156,000
Ongoing project. Included in the Five-
Year Capital Improvement Program.
221-400-8809-8001 221 Measure M
Western Avenue
Traffic Flow
Improvements 300,472
Ongoing project. Included in the Five-
Year Capital Improvement Program.
221-400-8809-8003 221 Measure M
Western Avenue
Traffic Flow
Improvements 185,000
Ongoing project. Included in the Five-
Year Capital Improvement Program.
330-400-8307-8001 330 CIP
Deep Dewatering
Wells/Hydraugers 267,877 Ongoing project/landslide.
330-400-8307-8005 330 CIP
Deep Dewatering
Wells/Hydraugers 135,100 Ongoing project/landslide.
330-400-8307-8802 330 CIP
Deep Dewatering
Wells/Hydraugers 5,950,614 Ongoing project/landslide.
330-400-8405-8101 330 CIP
Ladera Linda
Community Park 85,493 Final phase related to equipment/IT.
330-400-8508-8802 330 CIP
Restroom
Improvements at
PVIC 381 Pending invoices until August 2024
ATTACHMENT B
FY 2023-24 CONTINUING APPROPRIATION REQUEST
CITY OF RANCHO PALOS VERDES
B-1
ACCOUNT FUND FUND NAME
PROGRAM
DESCRIPTION
CONTINUING
APPROPRIATION
REQUEST JUSTIFICATION
330-400-8708-8001 330 CIP
Altamira Canyon
Improvements -
Erosion Control 93,660
Ongoing project. Included in the Five-
Year Capital Improvement Program.
330-400-8708-8003 330 CIP
Altamira Canyon
Improvements -
Erosion Control 350,000
Ongoing project. Included in the Five-
Year Capital Improvement Program.
333-400-8307-8802 333
Federal Grants-
ARPA
Deep Dewatering
Wells/Hydraugers 1,392,812 Ongoing project/landslide.
333-400-8405-8403 333
Federal Grants-
ARPA
Ladera Linda
Community Park 1,335 Pending invoices until August 2024
333-400-8508-8802 333
Federal Grants-
ARPA
Restroom
Improvements at
PVIC 6,932 Pending invoices until August 2024
333-400-8840-8001 333
Federal Grants-
ARPA
Western Avenue
Beautification 52,300
Ongoing project. Included in the Five-
Year Capital Improvement Program.
334-400-8405-8001 334
Quimby Park
Development
Ladera Linda
Community Park 14,350 Pending invoices until August 2024
334-400-8405-8004 334
Quimby Park
Development
Ladera Linda
Community Park 69,842 Pending invoices until August 2024
334-400-8405-8006 334
Quimby Park
Development
Ladera Linda
Community Park 13,546 Pending invoices until August 2024
334-400-8405-8099 334
Quimby Park
Development
Ladera Linda
Community Park 128,585 Pending invoices until August 2024
343-400-8721-8001 343 Measure W
Multi-Jurisdictional
Stormwater
Treatment -
Torrance Airport 75,000
Ongoing project. Included in the Five-
Year Capital Improvement Program.
B-2
ACCOUNT FUND FUND NAME
PROGRAM
DESCRIPTION
CONTINUING
APPROPRIATION
REQUEST JUSTIFICATION
343-400-8721-8005 343 Measure W
Multi-Jurisdictional
Stormwater
Treatment -
Torrance Airport 170,000
Ongoing project. Included in the Five-
Year Capital Improvement Program.
$ 9,574,299 TOTAL CONTINUING APPROPRIATION
B-3