CC SR 20250121 I - Landslide Emergency Contract Continuation
CITY COUNCIL MEETING DATE: 01/21/2025
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to reconfirm continuing the emergency justification for
work and emergency contract for the Greater Portuguese Bend-Ancient Altamira
Landslide Emergency Project.
RECOMMENDED COUNCIL ACTION:
(1) Reconfirm, by a four-fifths vote, there is a need to continue the work on the Deep
Vertical Dewatering Emergency Project declared by Council-adopted Resolution
No. 2024-20 on May 7, 2024, finding an emergency exists requiring immediate
action in the Greater Portuguese Bend-Ancient Altamira Landslide Complex to
seek to mitigate the movement of the landslide; and
(2) Direct the City Clerk to confirm the same in the minutes of this City Council
meeting, via Minute Order, reflecting this action.
FISCAL IMPACT: There is no fiscal impact associated with the recommended Council
action as the City Council appropriated a total of $31.9 million in FY 2024-25 for
emergency work outside the normal bidding process due to the emergency declaration
as follows: VR
• $23.9 million for emergency response which includes the $9.6 million approved
on May 7, 2024 and $6.1 million on October 1, 2024. The $23.9 million includes,
but is not limited to, sewer repairs, fissure filling, road repairs, legal, equipment,
personnel costs, district loans, and tax assessments.
• $4 million for emergency stabilization measures for deep dewatering wells.
• $4 million for winterization.
• $1.1 million for operations and maintenance of deep dewatering wells between
January and March 31, 2025.
FY 2024-25 Funding Sources $17.9M:
• $10.1 million CIP (Fund 330)
• $3.4 million General Fund
(Fund 101)
• $1.4 million Prop C (Fund 215)
• $2.9 million ARPA (Fund 333)
Additional FY 2024-25 Funding Sources $14.1M approved on October 1, 2024:
• $500,000 ARPA (Fund 333)
• $2.2 million Sup. Hahn Grant
(General Fund - Grant 101)
• $5 million CIP Emergency
Reserves (Fund 330)
• $6.4 million General Fund
Excess Reserves (Fund 101)
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Additional FY 2024-25 Funding Source $1.1M approved on December 17, 2024:
• $1.1 million CIP (Fund 330)
Amount Budgeted: See Fiscal Impact
Additional Appropriation: N/A
Account Number(s): Account numbers listed under Fiscal Impact
above VR
ORIGINATED BY: David Copp, Deputy Public Works Director
REVIEWED BY: Ramzi Awwad, Public Works Director
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. December 17, 2024 staff report – Emergency Hydraugers Contract
Continuation
B. December 17, 2024 staff report – Consideration and Possible Action on the
Greater Portuguese Bend-Ancient Altamira Landslide Complex
C. October 1, 2024 staff report – Consideration and Possible Action on the
Greater Portuguese Bend-Ancient Altamira Landslide Complex
D. August 20, 2024 City Council Staff Report
E. May 7, 2024 City Council Staff Report
BACKGROUND:
On October 3, 2023, the City Council adopted Resolution No. 2023-47, declaring a state
of local emergency relating to the land movement in the landslide complex. The state of
emergency has been timely renewed and is current.
On May 7, 2024, the City Council extended the Local State of Emergency pursuant to
Resolution No. 2024-20 and approved, among other things, a Public Works Contract with
Malcolm Drilling Inc. (Malcolm) to perform the work of the Portuguese Bend Landslide
Emergency Hydraugers Project (Attachment E).
On August 20, 2024, the City Council approved expanding the scope of the emergency
hydraugers project and considering new alternatives including the installation of deep
vertical dewatering wells (Attachment D).
On October 1, 2024, the City Council approved expanding the scope of work to include
winterization work and the installation of additional vertical deep dewatering wells
(Attachments C).
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On December 17, 2024, the City Council approved expanding the scope of work to include
operations and maintenance of the deep dewatering wells through March 31, 2025
(Attachment B).
DISCUSSION:
Pursuant to Public Contract Code § 22050, the City Manager and Director of Public Works
must report to the City Council at its regular meeting the reasons justifying why the
emergency continues to exist and why action outside of the normal bidding process is
necessary to respond to the emergency. Furthermore, Public Contract Code § 22050
states that the City Council shall, at every regularly scheduled meeting , consider and
reaffirm that there is a need to continue to remediate the emergency until the authorized
emergency repairs have been completed. Accordingly, because the work has not yet
been completed, this item is on tonight’s agenda. This item will be placed on each
subsequent agenda until all aspects of the project are completed.
The most recent progress of the dewatering, exploratory borehole and winterization
programs are provided in the December 17, 2024 “Consideration and possible action on
the Greater Portuguese Bend-Ancient Altamira Landslide Complex” agenda report
(Attachment B).
The emergency conditions necessitating the project continue to exist.
CONCLUSION:
The effects of the ongoing land movement continue to be felt in the Greater Portuguese
Bend-Ancient Altamira Landslide Complex. Staff recommends reconfirming that there is
a need to continue to remediate the emergency identified by City Council -adopted
Resolution No. 2024-20 (originally by Resolution No. 2023-47), and reconfirm, by a four-
fifths vote, the need for continuing the work on the Portuguese Bend Landslide
Emergency Project.
ALTERNATIVES:
In addition to Staff recommendation, the following alternative action is available for the
City Council’s consideration:
1. Take other action or provide direction, as deemed appropriate.
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