CC SR 20250121 02 - Advisory Board Update
CITY COUNCIL MEETING DATE: 01/21/2025
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA TITLE:
Consideration and possible action to review the biannual work plans and biannual reports
from various City advisory boards, committees and the Planning Commission.
RECOMMENDED COUNCIL ACTION:
(1) Receive and file the biannual reports for the Fiscal Year 2024-25 accomplishments
and work plans from the City's Advisory Boards and Planning Commission ; and,
(2) Direct Staff to present future biannual reports as Consent Calendar items starting
July 2025.
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Catherine Jun, Deputy City Manager
REVIEWED BY: Same as below
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Advisory board accomplishments and work plans for:
1. Civic Center Advisory Committee (page A-1)
2. Emergency Preparedness Committee (page A-5)
3. Finance Advisory Committee (page A-7)
4. Infrastructure Management Advisory Committee (page A-11)
5. Planning Commission (page A-13)
6. Traffic Safety Committee (page A-17)
7. Youth Advisory Committee (page A-19)
B. City Council Policy No. 54 – Council Liaisons for Advisory Boards, Committees,
Commissions (page B-1)
BACKGROUND AND DISCUSSION:
City advisory boards, committees, and commissions (BCCs) advise the City Council on
various policy issues, focusing on specific areas regarding City operations and providing
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a platform for residents to help shape City’s services and development. The City currently
hosts the following BCCs which are briefly described below:
1. Planning Commission (PC)
The seven-member PC is the only other quasi-judicial body within the City’s
framework that can make decisions on specific private land use planning
applications such as subdivision maps, variances, and conditional use permits.
The PC also reviews environmental assessments, such as Environmental Impact
Reports and Mitigated Negative Declarations; makes decisions on view restoration
permits; and considers appeals of staff decisions on land use planning
applications. The PC was established through the adoption of Ordinance No.
80 on December 2, 1975, which was most recently amended through Ordinance
No. 550 on November 19, 2013.
Chair: Ron Santarosa
City Council Liaison: Steve Perestam
Staff Liaison: Brandy Forbes
2. Civic Center Advisory Committee (CCAC)
The seven-member CCAC works with the City Council and its Staff to develop a
Civic Center Master Plan which seeks a solution to the design of the Civic Center
site and make associated recommendations to Council. All appropriate needs of
the City and the community will be considered in the design solution. (Resolution
No. 2017-35)
Chair: Gregory O’Brien
City Council Liaison: George Lewis and Steve Perestam
Staff Liaison: Matt Waters
3. Emergency Preparedness Committee (EPC)
The five-member EPC advises and makes recommendations to the City Council
on matters pertaining to emergency preparedness to help ensure the City develops
and maintains a high state of readiness to respond to a wide variety of
emergencies and disasters (Resolution No. 2008-61).
Chair: James Sprinkel
City Council Liaison: Paul Seo
Staff Liaison: Luna Mohammad
4. Finance Advisory Committee (FAC)
The five-member FAC provides citizen input to the City Council and Staff regarding
financial matters of the City. The FAC reviews short and long-term financial
information and other financial issues as assigned by the City Council. The FAC
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provides advice regarding economic development matters such as methods to
improve the business climate and how to better work with local businesses and
recommends specific areas for review to the City Council. The FAC advises the
City Council regarding the City’s financial condition (Resolution No. 2008-064).
Chair: Vacant – selection to be tentatively made at the
February 4 City Council meeting.
Vice-Chair: John MacAllister
City Council Liaison: George Lewis
Staff Liaison: Vina Ramos
5. Infrastructure Management Advisory Committee (IMAC)
The seven-member IMAC provides community input by advising the City Council
on matters concerning public works and park infrastructure, capital improvement
projects, and maintenance and preventative maintenance programs for public
buildings; park sites; trails; the stormwater system; the sanitary sewer system
including the Abalone Cove Sewer District; street rights-of-way and traffic control
devices; the Portuguese Bend landslide; and special projects as assigned by the
City Council. (Resolution No. 2014-45)
Chair: Peter Shaw
City Council Liaison: Dave Bradley
Staff Liaison: Ramzi Awwad
6. Traffic Safety Committee (TSC)
The five-member Traffic Safety Committee (TSC) advises the City Council on
traffic issues, development proposals and special projects as assigned by the City
Council. The TSC reviews and advises on neighborhood traffic calming guidelines
and proposed projects and collaboratively works with Staff to address residents'
requests for improving livability and drivability of neighborhood streets in Rancho
Palos Verdes. (Resolution No. 2008-77)
Chair: John Tye
City Council Liaison: Barbara Ferraro
Staff Liaison: Ramzi Awwad
7. Youth Advisory Committee (YAC)
The 13-member YAC advocates for the needs of youth by elevating youth voices
to improve their overall well-being and allow the youth to engage with the inner
workings of local government (Council Policy No. 54A).
Chair and Vice Chair: Andrew Lu
Council Subcommittee: Paul Seo and Barbara Ferraro
Staff Liaison: Catherine Jun
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In an effort to keep the City Council and the public informed on the activities of the City’s
BCCs, City Council Policy No. 54 states that biannual status reports must be given at a
regular City Council meeting (Attachment B). As a result, the City Council has directed
that these reports focus on the accomplishments of each advisory board during the
preceding six-month period and should address each BCC’s achievements with respect
to its most recent City Council-approved work plan, which are attached in detail for receive
and file tonight (Attachment A).
The biannual reports prepared by each BCC are summarized in written comprehensive
updates that have extensive details capturing the accomplishments and ongoing work of
each body. In an effort to enhance efficiency and facilitate succinct City Council meet ings
while providing the public with information, Staff recommends that future biannual reports
be presented as a Consent Calendar. It should be noted that Council Policy No. 54 does
not require the reports to be given as either a Consent Calendar or Regu lar Business
item. Furthermore, each BCC is supported by one or more Staff Liaisons and Council
Liaisons that receive monthly updates and are available to vet any concerns or issues on
a regular basis, maintaining a continuous, open line of communication with the City.
Furthermore, if a councilmember or member of the public have a specific question, the
item can be pulled off the Consent Calendar for discussion.
ADDITIONAL INFORMATION:
This evening, the Chair or Vice Chair of each BCC will be allotted up to 10 minutes to
present their respective reports for receive and file by the City Council.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action is available for
the City Council’s consideration:
1. Provide direction to Staff to modify one or more of the proposed work plans, and
continue this matter to a future date to be determined.
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CIVIC CENTER ADVISORY COMMITTEE
ADVISORY BOARD ACCOMPLISHMENTS AND WORK PLAN
MISSION STATEMENT
The mission of the Civic Center Advisory Committee (CCAC) is to work with the City
Council and its Staff to develop a Civic Center Master Plan which seeks a solution to the
design of the Civic Center site and make associated recommendations to Council. All
appropriate needs of the City and the community will be considered in the design solution.
(Resolution No. 2017-35)
PAST SIX MONTHS’ ACCOMPLISHMENTS
Below is a list of CCAC’s accomplishments in Q1 and Q2 of Fiscal Year 2024-25:
July 2024
• Meeting Cancelled
August 2024
• CCAC reviewed and provided input on the Federal Emergency Management
Agency’s (FEMA) acceptance of a revised Civic Center Master Plan application
and site plan.
• CCAC received an update and provided input on U.S. Coast Guard property and
the potential placement of the Wayfarer’s Chapel.
September 2024
• Meeting Cancelled
October 2024
• Received update and provided input on the Civic Center Master Plan including City
Council authorization to move forward with the onboarding of a project manager
• Reviewed and provided direction on updated Civic Center project timeline covering
1973 to present
November 2024
• Meeting Cancelled
December 2024
Reviewed and approved the Civic Center Advisory Committee Biannual Report to
the City Council
In the next six-month reporting period, the Committee expects to work on the following
tasks:
Suggested Tasks for Next Six Months of FY 2024-25
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CIVIC CENTER ADVISORY COMMITTEE
Accomplishments and Work Plan
In the next six-month reporting period, the Committee expects to work on a range of tasks
that are aligned with the current CCAC FY 2024-25 Work Plan.
1. Participate in project management application review, interview selected firms and
participate in final selection process.
2. In conjunction with Staff and the project management firm, assist with the
development of the Master Plan design phase with an emphasis on developing the
emergency section of the site pursuant to General Services Administration’s recent
communications to the City.
3. Receive updates and provide direction on improvements to the existing City Hall
building to continue to make it usable for current staff and future tenants.
4. Staff to monitor progress and keep CCAC apprised of any developments regarding
the potential acquisition of U.S. Coast Guard property (Battery Barnes).
5. Work with the project manager and Staff to develop a public outreach strategy.
6. Produce biannual reports to the City Council on CCAC progress.
7. Work with Staff and project manager to update the project schedule.
Civic Center Advisory Committee
FY 2024-25 WORK PLAN
(Approved by City Council on June 18, 2024)
SPECIFIC 2024-25 ASSIGNMENTS
During Fiscal Year 2024-25, the CCAC will continue to implement its mission, with
emphasis upon the following goals:
1. Participate in project management application review, interview selected firms and
participate in final selection process.
2. In conjunction with Staff and the project management firm, assist with the
development of the Master Plan design phase (Stage 2).
3. Assist in the development of the project delivery method.
4. Receive updates and provide recommendations on ongoing outreach to the
Federal Emergency Management Agency (FEMA) regarding placement of
emergency components.
5. Based on direction from the City Council, explore potential partnerships and
coordinate appropriate usage with other civic, business and non-profit
organizations including partners who may express interest in assisting with a
capital campaign.
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CIVIC CENTER ADVISORY COMMITTEE
Accomplishments and Work Plan
6. Staff to monitor progress and keep CCAC apprised of any developments regarding
the potential acquisition of Coast Guard property (Battery Barnes).
7. Work with the Project Manager and staff to develop and carry out a public outreach
strategy.
8. Produce bi-annual reports to the City Council on CCAC progress.
9. Work with staff and Project Manager to update the project schedule.
SUMMARY OF STAFF TIME
A summary of the total staff time estimated for the anticipated assignments outlined in
this report are as follows:
Assignment No. Potential Meeting
Date
Staff Support
Hours
Participate in project
management application review,
interview selected firms and
participate in final selection
process.
1 February-April as
needed
30
In conjunction with Staff and the
project management firm, assist
with the development of the
Master Plan design phase with
an emphasis on developing the
emergency section of the site
pursuant to General Services
Administration’s recent
communications to the City.
2 April-June as needed 40
Receive updates and provide
direction on improvements to the
existing City Hall building to
continue to make it usable for
current staff and future tenants.
3 January-June 10
Staff to monitor progress and
keep CCAC apprised of any
4 January-June as
needed
20
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CIVIC CENTER ADVISORY COMMITTEE
Accomplishments and Work Plan
developments regarding the
potential acquisition or joint use
of U.S. Coast Guard property.
Work with the project manager
and Staff to develop a public
outreach strategy.
5 March-June as needed 10
Produce biannual reports to the
City Council on CCAC progress.
6 May-June 5
Work with Staff and project
manager to update the project
schedule.
7 April-June as needed 10
Total 125
RECOMMENDATIONS TO THE CITY COUNCIL
As an advisory body, the CCAC has the ability to bring comments, ideas, and
recommendations regarding the Civic Center Master Plan project to the City Council for
consideration. If a majority of Committee members are in agreement and have voted
accordingly to move the topic forward, Staff will work to agendize the matter on the City
Council’s calendar. The Chair of the Committee, or his/her designee, will present the item
before the City Council at the meeting. Staff will be available to assist the Committee on
preparing the staff report and related materials for the agenda.
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EMERGENCY PREPAREDNESS ADVISORY COMMITTEE
ADVISORY BOARD ACCOMPLISHMENTS AND WORK PLAN
MISSION STATEMENT
The mission of the City of Rancho Palos Verdes Emergency Preparedness Committee (EPC) is to advise
and make recommendations to the City Council on matters pertaining to emergency preparedness to
help ensure the City develops and maintains a high state of readiness to respond to a wide variety of
emergencies and disasters (Resolution No. 2008-61).
PAST YEAR ACCOMPLISHMENTS
Below is a list of the EPC’s activities and accomplishments from 2024
❖ Provided education on wildfire hardening
❖ Emergency preparedness outreach to community groups
❖ Integrated lessons learned from recent emergencies to city emergency plans
❖ Developed Monthly Preparedness Messages
❖ Wrote letter for residents to provide to their insurance companies that states what RPV
does to ensure wildfire safety to help residents gain and maintain insurance coverage. The
letter is available on the city website.
❖ Staffed public safety booths at various city and peninsula-wide events, including the annual
Prepared Peninsula Expo
❖ Participated in various National Night Out events.
❖ Supported land movement response by hosting a booth at the local Resource Center and
providing feedback to city staff on ways to support impacted residents
❖ Pushed equine preparedness information
❖ Provided guidance to the City throughout the Pano AI camera installation
❖ Provided guidance to City staff for Emergency Operations Plan updates and the
development of EOP annexes
❖ Attended and spread the word about CERT and American Red Cross classes
A-5
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NEXT SIX-MONTH REPORTING PERIOD
In the next six-month reporting period, the EPC expects to continue its work on the following tasks:
1. Incorporate key lessons learned from recent severe emergency incidents into the City's Emergency
Operations Plan and subsequent annexes, focusing particularly on improving emergency alerting and
warning, emergency communications, and resource allocation. This involves the EPC identifying
potential obstacles and providing guidance to the City Council on suggested mitigation strategies and
response actions, embracing an all-hazards approach to ensure comprehensive community
preparedness.
2. Develop a thorough Public Outreach Plan, including expansion of the Know Your Zone Campaign,
promotion of CERT, sharing of the top notification systems for emergencies, streamlining of EPC
monthly messages, updating of preparedness information on the city’s website, outreach booth
enhancements, and collaboration with local community groups to fortify neighborhood safety and
boost emergency preparedness.
3. Maintain and deepen partnerships with local homeowners' associations, the Rancho Palos Verdes
Council of Homeowners Associations (CHOA), Neighborhood Watch, small residential community
groups, and other pertinent organizations to strengthen neighborhood safety and enhance emergency
readiness. This effort involves educating residents about thorough emergency preparedness,
executing mock or simulated emergency exercises, extracting vital insights from these drills, and
incorporating these best practices into emergency communication strategies.
4. Strengthen community resilience to wildfires through community hardening education, guidance and
advocacy in projects pertaining to public education, insurance, wildfire mitigation, legislation, and Fire
Hazard Severity Zones.
5. Bolster the development and coordination of comprehensive resources for the evacuation and
sheltering of large animals and equines within the Rancho Palos Verdes community. This initiative
entails collaborating with local stakeholders to educate residents on essential transportation and
supply requirements suitable for accommodating large animals and equines during emergencies.
A-6
FINANCE ADVISORY COMMITTEE
Accomplishments and Work Plan
ADVISORY BOARD ACCOMPLISHMENTS AND WORK PLAN
MISSION STATEMENT
The mission of the Finance Advisory Committee (FAC) is to provide citizen input to the City
Council and Staff regarding financial matters of the City of Rancho Palos Verdes. The
Committee shall review short and long-term financial information of the City and other
financial issues as assigned by the City Council. The Committee shall provide advice
regarding economic development matters such as methods to improve the bu siness
climate and how to better work with local businesses and shall recommend specific areas
for review to the City Council. The Committee will serve to advise the City Council
regarding the City’s financial condition (Resolution No. 2008-064).
SUMMARY OF SPECIFIC 2024-25 ASSIGNMENTS
The Finance Advisory Committee’s activities and accomplishments from July to December
2024 are as follows:
1. Received a presentation on the Treasury activities
2. Reviewed and discussed staff analysis on the potential impact of Additional
Discretionary Payments (ADPs) toward the City’s Unfunded Accrued Liability
(UAL) and re-established an Ad Hoc Subcommittee for further evaluation.
3. Provided a recommendation for City Council to consider initiating a Development
Impact Fee Study (Nexus Study) and issuing an RFP to conduct the study to
potentially establish appropriate fees for future development projects.
4. Received an overview presentation of the City’s financials and services provided
by the Finance Department.
5. Received a financial report presentation on the fiscal impact of expenditures
related to the Portuguese Bend Landslide Complex.
6. Received a presentation on the CalPERS’ Annual Valuation for June 30, 2023.
7. Reviewed and discussed staff analysis on a survey of existing programs and
policies in surrounding municipalities related to City-issued loans.
8. Received a presentation on FY 2024-25 first-quarter results for the General Fund
and a financial update on the ARPA Fund.
9. Initiated discussions to review and potentially update the City’s Debt Management
Policy.
10. Reviewed and approved the FY 2023-24 Biannual Report for the City Council.
11. Established an Ad Hoc Subcommittee to review the City’s Annual Comprehensive
Financial Report (ACFR) draft.
A-7
FINANCE ADVISORY COMMITTEE
Accomplishments and Work Plan
In the next six months, FAC’s FY 2024-25 Work Plan includes:
1. Continue to review the City’s Debt Management Policy.
2. Continue to review the City’s Unfunded Accrued Liability (UAL).
3. Receive a quarterly presentation on the Treasury activities and investment reports.
4. Receive a presentation on the City’s current fiscal year-end unaudited actuals.
5. Receive a presentation of the City’s Annual Comprehensive Financial Report
(ACFR) prepared annually, including the audit report.
6. Review and provide feedback/recommendations regarding the next FAC Work
Plan.
7. Receive a presentation on the current fiscal year’s midyear review, next fiscal year’s
budget assumptions, and the Financial Model.
8. Review and provide feedback/recommendations on the City’s Investment Policy.
9. Review and discuss the PV Community Foundation and the preparation of RFP for
the development consultant.
10. Explore creating a framework for a financial plan to address unexpected changes in
the General Fund.
11. Discuss the feasibility of the current and future impact of funding incremental public
safety increases through transient occupancy tax (TOT).
A-8
FINANCE ADVISORY COMMITTEE
Accomplishments and Work Plan
SUMMARY OF STAFF TIME
A summary of the total Staff time estimated for the assignments outlined in this Work Plan
are as follows:
Assignment
No.
Potential Meeting Date
Staff
Support
Hours
Review and provide feedback/recommendations
regarding the work plan.
1
May/June
5
Review and provide feedback/recommendations
regarding the biannual report.
2
December/May
5
Receive a presentation of the pension report (AVR) and
provide recommendations when appropriate.
3
August/September
10
Receive a presentation of the year-end unaudited actuals
(current fiscal year).
4
December
10
Receive a presentation of the ACFR and audit report
(current fiscal year).
5
January/February
10
Receive a presentation of the mid-year financials (current
fiscal year), Budget Assumptions (next fiscal year), and
Financial Model.
6
March
25
Receive a quarterly presentation on the Treasury
activities and investment reports.
7
August, October, January, April
20
Review and provide feedback/recommendations on the
City's Investment Policy.
8
May/June
10
Additional assignments (cumulative waterfall analysis,
financing options for the Portuguese Bend Landslide
Remediation and Civic Center, elasticity analysis of TOT
revenue, ARPA spending plan, and feasibility of funding
incremental public safety increase through TOT).
10 TBD 150
Total Staff Time 245
Note: The Staff time estimated herein is exclusive of the time to prepare work product for
the City Council.
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INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE
FY 2024-25 WORK PLAN
MISSION STATEMENT
The mission of the Infrastructure Management Advisory Committee (IMAC) shall be to
provide community input by advising the City Council on matters concerning public works
and park infrastructure, capital improvement projects, and maintenance and preventative
maintenance programs for public buildings; park sites; trails; the stormwater system; the
sanitary sewer system including the Abalone Cove Sewer District; street rights-of-way
and traffic control devices; the Palos Verdes Drive South/Portuguese Bend landslide; and
special projects as assigned by the City Council. (Resolution No. 2014 -45)
SUMMARY OF SPECIFIC 2024-25 ASSIGNMENTS
1. Review and provide feedback/recommendations regarding a list of potential capital
improvement projects for the City to consider funding in the future fiscal years.
2. Review and provide feedback/recommendations on plans, problems and designs
brought to IMAC by City Council and/or Staff.
3. Review and provide feedback/recommendations on the Portuguese Bend
Landslide remediation program and continue participation in the Landslide
Complex Working Group.
4. Review and provide feedback/recommendations on the Altamira Canyon Erosion
Improvement project as new information becomes available.
5. Support adoption of updated Trails Network Plan (TNP). Monitor the trails network
status and provide recommendations for addressing broken connections between
segments. Review and provide feedback on revised Trails Network Plan when it
becomes available.
6. Evaluate potential uses of technology or recommend projects to improve quality of
life (traffic signal timing, crime reduction, water conservation, electrical vehicle
charging…)
REGULARLY SCHEDULED 2024-25 MEETING DATES
July 15, 2024
August 2024 – No MEETING
September 16, 2024
October 21, 2024
November 2024 – NO MEETING
December 16, 2024
January 20, 2025
February 17, 2025
March 17, 2025
April 21, 2025
May 19, 2025
June 2025 – NO MEETING
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INFRASTRUCTURE MANAGEMENT
ADVISORY COMMITTEE
2024-25 Work Plan and Assignments
SUMMARY OF STAFF TIME
A summary of the total staff time estimated for the assignments outlined in this Work
Plan are as follows:
Assignment No.
Potential
Meeting Date
Staff
Support
Hours
Review and provide feedback/recommendations
regarding a list of potential capital improvement
projects for the City to consider funding in the future
fiscal years.
1 Multiple
Meetings
Dependent
on the
number of
projects
Review and provide feedback/recommendations on
plans, problems and designs brought to IMAC by
City Council and/or Staff.
2 Multiple
Meetings
TBD
Review and provide feedback/recommendations on
the Portuguese Bend Landslide remediation
program and continue participation in the Landslide
Complex Working Group.
3 As information
becomes
available
TBD
Review and provide feedback/recommendations on
the Altamira Canyon Erosion Improvement project
as new information becomes available.
4 TBD TBD
Support adoption of updated Trails Network Plan
(TNP). Monitor the trails network status and provide
recommendations for addressing broken
connections between segments. Review and
provide feedback on revised Trails Network Plan
when it becomes available.
5 Within comment
period of the
TNP
TBD
Evaluate potential uses of technology or
recommend projects to improve quality of life (traffic
signal timing, crime reduction, water conservation,
electrical vehicle charging…)
6 As needed TBD
Total Staff Time TBD
Note: The staff time estimated herein is exclusive of the time to prepare work product
for the City Council.
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MEMORANDUM
TO: CHAIR AND MEMBERS OF THE PLANNINNG COMMISSION
FROM: BRANDY FORBES, AICP, DIRECTOR OF COMMUNITY DEVELOPMENT
DATE: DECEMBER 10, 2024
SUBJECT: PLANNING COMMISSION ACCOMPLISHMENTS & WORKPLAN
Project Coordinator: Octavio Silva, Deputy Director/Planning Manager
RECOMMENDATION
Review and discuss items to be included in the Planning Commission’s Biannual
Report to the City Council.
BACKGROUND
In August 2019, the City Council adopted City Council Policy No. 54 (Attached), in an
effort to keep the City Council and the public informed on the activities of the City’s
boards/committees/commissions. Specifically, section M of City Council Policy No. 54
states:
In an effort to keep the City Council and the public informed on the
activities of the boards/committees/commissions, biannual status reports
shall be given at a regular City Council meeting.
The status reports generally provide an overview of each advisory body’s activities and
accomplishments during a six-month period. The reports also include a City-Council
approved workplan, which highlights a list of anticipated projects that the advisory body
will work on for the next six months.
On June 11, 2024, the Planning Commission reviewed its most recent biannual status
report, which was then presented to the City Council on June 18, 2024. The report
outlined a number of Planning Commission accomplishments between December 2023
and June 2024 including, but not limited to, the consideration of land use applications.
C ITY OF RANCHO PALOS V ERDES
COMMUN ITY DEVELOPM ENT
PLANN ING DIVIS ION
1 A-13
MEMORANDUM: PLANNING COMMISSION
ACCOMPLISHMENTS & WORKPLAN
DECEMBER 10, 2024
The City Council will be receiving Biannual Reports from the City’s
boards/committees/commissions on January 21, 2025. Staff requests that the Planning
Commission review the draft accomplishments and workplan below and update as
necessary, to incorporate it into the upcoming Biannual Report to the City Council.
During the January 21, 2025, City Council meeting, each board/committee/commission
will be allotted up to ten (10) minutes to outline its accomplishments and workplan. Staff
also kindly request that the chair or vice chair be available to attend this Council
meeting.
DISCUSSION
Below is a draft list of Planning Commission accomplishments between July 2024 to
December 2024:
• Conducted a Nuts-and-Bolts training outlining Community Development
Department projects and applications.
• Conducted 4 hybrid Planning Commission meetings to consider land use
development applications including, but not limited to:
o Conditional Wireless Facility Permit (1 application);
o Appeal (1 application); and
o Height Variation Permit (1 application)
In the next six-month reporting period, Staff anticipates that the Planning Commission
will work on the following tasks:
• Continue conducting meetings to consider land use development applications, as
needed
• Continue working with the Planning Division on targeted code amendments to
the Zoning Code, including:
o Amendments to further effectuate the housing programs in the City’s
Housing Element
o Clarifications to the City’s residential building height provisions
ATTACHMENTS
• City Council Policy No. 54
2 A-14
CITY COUNCIL POLICY
NUMBER: 54
DATE ADOPTED: August 20, 2019
SUBJECT: Council Liaisons for Advisory Boards/Committees/Commissions
POLICY:
It shall be the policy of the City Council to assign a council member to any City resident
advisory committee, and the Planning Commission, as a liaison that the
committee/commission can turn to if members have questions or concerns about the
direction of the board/committee/commission and/or direction from Staff. The following
parameters are hereby established as guidelines:
A. At the discretion of the City Council, a council member may be assigned to any of
the City’s active advisory boards including the Planning Commission to serve as a
Council liaison.
B. Council liaison assignments may be done on an annual basis along with the Council
appointments to outside agencies.
C. After the appointment(s) are made, Staff will notify the Staff liaison regarding the
decision.
D. Attendance at board/committee/commission meetings by the Council liaison is at the
discretion of the Councilmember.
E. Council liaisons may informally arrange for a Council alternate when scheduling
conflicts arise.
F. During a board/committee/commission meeting, the Council liaison shall serve a role
similar to that of the Staff liaison. The primary responsibility for providing information
to board/committee/commission members belongs to the Staff liaison, but the
Council liaison may provide additional information at the request of the Chair when
questions fall beyond the scope of staff’s expertise.
G. During a board/committee/commission meeting, the Council liaison may address the
body under the “Staff Communications” portion of the agenda. During this time, the
liaison shall address the members from the podium or at a designated seat at the
table with Staff.
H. The Council liaison may raise points of order when procedural issues arise.
A-13 A-15
I. During board/committee/commission meetings, authority resides with the
board/committee/commission Chair.
J. A Council liaison role is primarily an observer, therefore liaisons shall refrain from:
a. Interfering with the smooth operation of board/committee/commission
meetings
b. Participating or engaging in discussions or decisions of the
board/committee/commission
c. Advising what the board/committee/commission should or should not do or
attempting to influence and/or guide its progress
d. Offering opinions or advocating for or against matters when they come
before the board/committee/commission
e. Acting in a manner that undermines the Chair’s authority
f. Participating in policy discussions except when providing factual
information at the request of the Chair
g. Speaking on behalf of the full Council without appropriate authority
h. Acting as spokesperson for the board/committee/commission
K. No more than two members of the City Council are to be in attendance at any
meeting of a committee or commission at any time. If appointed to serve as liaison
to a committee or commission, the council member has priority over any other
council member who may wish to attend and is not a liaison.
L. If questions or concerns arise regarding the conduct of a Council liaison, the Chair
of the board or commission should consult with the Mayor for possible resolution.
When the liaison in question is the Mayor, the Chair should consult with the Vice
Mayor for possible resolution.
M. In an effort to keep the City Council and the public informed on the activities of the
boards/committees/commissions, biannual status reports shall be given at a regular
City Council meeting.
BACKGROUND:
The City Council recognized the need for City resident advisory boards and the
Planning Commission to have a council member act as liaison between the City and the
board/committee/commission.
A-24 A-16
TRAFFIC SAFETY ADVISORY COMMITTEE
ADVISORY BOARD ACCOPLISHMENTS AND WORK PLAN
MISSION STATEMENT
The mission of the Traffic Safety Committee (TSC) is to provide community input by advising the City
Council on traffic issues, development proposals and special projects as assigned by the City Council.
The TSC reviews and advises on neighborhood traffic calming guidelines and proposed projects, and
collaboratively work with Staff to address residents' requests for improving livability and drivability of
neighborhood streets in Rancho Palos Verdes. (Resolution No. 2008-77)
PAST SIX MONTHS ACCOMPLISHMENTS
During Fiscal Year 2024-25, the TSC continued to implement its mission, with emphasis upon the
following goals:
1. Review and assess any item requested by residents, members of the City Council, Traffic
Safety Committee, and City Staff.
2. Explore possible means, options, and opportunities to control or reduce vehicular traffic
speeds throughout Rancho Palos Verdes.
3. Establish and participate in community and stakeholder workshops to solicit both general
and neighborhood-specific comments related to traffic concerns.
4. Develop a Public outreach and education campaign to bring awareness to the danger
associated with speeding and educate residents regarding traffic calming measures and
City traffic initiatives. Outreach campaign may include the use of City newsletter, social
media posts, and through RPVtv.
5. Review ongoing and pending Traffic Studies Status via monthly reports provided by Staff.
6. Develop a methodology for TSC to receive and prioritize future traffic requests with the
Public Works Department to study and evaluate current traffic requests.
Below is a list of TSC’s accomplishments in Q1 and Q2 of Fiscal Year 2024-2025:
1. Provided feedback of Electric Bike (E-Bike) Ordinance and Resolution Specifying
Fines for Violations of the E-Bike Ordinance.
2. Created a framework for processing traffic requests develop by TSC’s Framework AD Hoc
Subcommittee.
3. Recommended the implementation of traffic calming solutions for Abbottswood Drive and
Eddinghill Drive.
4. Recommended the Safety countermeasures for the intersection of Crest Road and Country
Meadow Road and Sea Terrace”.
A-17
FY2024-2025 WORK PLAN
TRAFFIC SAFETY ADVISORY COMMITTEE
FY2024-25 Work Plan
Assignment No. Potential Meeting Date Staff Support
Hours
Review and assess any item requested by
residents, members of the City Council,
Traffic Safety Committee, and City Staff.
1
July 2024 - June 2025
Dependent upon
the number of
requests.
Explore possible means,
options, and opportunities to control or
reduce vehicular traffic speeds throughout
Rancho Palos Verdes.
2
July 2024 - June 2025
Dependent upon
the scope of the
project.
Establish and participate in community and
stakeholder workshops to solicit both general
and neighborhood-specific comments related
to traffic concerns.
3
July 2024 - June 2025 Dependent upon
the number of
requests.
Develop a Public outreach and education
campaign to bring awareness to the danger
associated with speeding and educate
residents regarding traffic calming measures
and City traffic initiatives. Outreach
campaign may include the use of City
Newsletter, Social Media Posts, and through
RPVtv.
4
July 2024 - June 2025 Dependent upon
the number of
outreach
requested.
Review ongoing and pending Traffic Studies
Status via monthly reports provided by Staff. 5 July 2024 - June 2025 4-6 Hours/Month
Develop a methodology for TSC to receive
and prioritize future traffic requests with he
Public Works Department to study and
evaluate current traffic requests.
6 July 2024-December
2024
6 months
RECOMMENDATIONS TO THE CITY COUNCIL
As an advisory body, the TSC has the ability to bring comments, ideas, and recommendations to the City
Council for consideration. If a majority of Committee members are in agreement and have voted accordingly
to move the topic forward, Staff will work to agendize the matter on the City Council’s calendar. The Chair of
the Committee, or his/her designee, will present the item before the City Council at the meeting. Staff will be
available to assist the Committee on preparing the staff report and related materials for the agenda.
A-18
YOUTH ADVISORY COMMITTEE
ADVISORY BOARD ACCOMPLISHMENTS
January 21, 2025
MISSION STATEMENT
The mission of the Youth Advisory Committee is to advocate for the needs of youth by
elevating youth voices to improve their overall well-being and allow the youth to engage
with the inner workings of local government (Council Policy No. 54A).
PAST SIX MONTHS’ ACCOMPLISHMENTS
Below is a list of the YAC’s activities and accomplishments from July – December 2024.
JULY 2024:
Due to the summer break, the YAC took a hiatus in July and August. However,
several members of the YAC participated in the Fourth of July Celebration at the
Ken Dyda Civic Center. Members distributed allergen-free lollipops and YAC-
themed items including stress balls, drawstring bags, and sunglasses to raise
awareness about the Committee and its mission.
Four out of 13 YAC members, Aiden Cruz, Sydney Iravanchy, Braydan Maloney,
and Tristan Tang, concluded their terms upon transitioning out of either
intermediate school or high school, per Council Policy No. 54A. The remaining
nine members remained seated, with their terms expiring on June 30, 2025.
AUGUST / SEPTEMBER 2024:
The City began soliciting applications to fill the four vacancies and received a total
of 18 applications from a diverse and talented group of students. Following an
interview process with YAC Council Subcommittee Members Alegria and Seo on
August 29, 2024, four applicants were selected for City Council consideration:
Mayah Barrett, Aiden Cruz, Valentina Sherer, and Matthew Song.
In addition, the Subcommittee recommended appointing Andrew Lu as Chair and
Katelyn Beggans as Vice Chair through June 30, 2025.
OCTOBER 2024:
The City Council affirmed the YAC Council Subcommittee’s recommendations on
October 1, 2024.
The YAC held their first meeting (special meeting) of the 2024-25 school year on
October 22, 2024, which included a Brown Act overview conducted by the City
Attorney, a discussion of the City’s draft e-bike ordinance, review and affirmation
A-19
Youth Advisory Committee
Accomplishments and Work Plan
January 21, 2025 – Page 2
of the FY 2024-25 City Council Goals set for the YAC (see page 2), and the
formation of two subcommittees to achieve those goals.
NOVEMBER 2024:
The November meeting was canceled due to lack of quorum.
DECEMBER 2024:
Chair Lu viewed a virtual recording of the California Association of Youth
Commissions’ Fall 2024 Conference, which is a YAC goal set by the City Council.
The agenda included keynote speeches by former Congresswoman Jackie Speier
and Congressman-Elect Sam Liccardo; increasing voter registration and civic
engagement; the use of social media in schools; and best practices on how to start
and maintain a youth commission. The YAC will consider an upcoming conference
in Spring 2025 in Burlingame, CA.
The YAC formed several Subcommittees to accomplish its workplan, including
several focused on Mental Health, Education and Outreach, E-Bike Outreach, Get
Out the Vote, Events, Legislative Outreach, and PVPUSD and Private School
Outreach.
FY 2024-25 WORK PLAN
The YAC’s work plan aligns with and supports the FY 2024-25 Citizen Involvement and
Public Outreach Goal, which is primarily assigned to the YAC for implementation:
Recruit and fill vacancies on the YAC
o As outlined in the Accomplishments above, four vacancies were filled on
October 1, 2024. All four members were duly sworn in prior to the start of
their first YAC meeting on October 22.
Conduct or support a local mental health event for youths
o At their October 22 meeting, several YAC members reaffirmed this goal and
had begun discussing the need to establish a Mental Health Subcommittee
to work towards this goal.
Participate in City events and organize youth volunteer events
o In an effort to coordinate attendance at future City events, the YAC voted to
establish a standing agenda item to review all upcoming City events and
form subcommittees, when needed, to assist with organization and
implementation. Staff will provide a monthly listing of these events along
with opportunities to get further involved.
o In addition, Chair Lu moved to form an Education and Outreach
Subcommittee to begin creating brochure campaigns that educates youths
A-20
Youth Advisory Committee
Accomplishments and Work Plan
January 21, 2025 – Page 3
and the general public about City Departments, their functions, and services
available to the community.
Attend a leadership conference
o On January 13, the YAC will consider attending the first, in-person California
Association of Youth Committees conference in April 2025 in Burlingame,
CA.
Participate in the development of an e-bike ordinance
o On October 22, City Engineer Noel Casil, presented the draft E-Bike
ordinance including an educational and safety presentation to the YAC. The
YAC, via majority vote, recommended to advance an earlier draft of the E-
bike ordinance for City Council consideration, which deferred to the
California Vehicle Code that governs the use of E-bikes. The City Council
later considered and adopted the draft ordinance on November 6, 2024.
o Separately, the YAC engaged in a robust discussion about the Palos
Verdes Peninsula Unified School District (PVPUSD) “E-bike sticker” pilot
program at Ridgecrest Intermediate School. The “sticker” program is
implemented in partnership with the Sheriff’s Department and requires
students to complete an E-bike safety training in order to receive a sticker
permitting them to park on school grounds. The YAC recommended that
the City partner with the PVPUSD to launch additional “sticker” programs at
other schools located in the City.
o In addition, the YAC will begin working with Public Safety Manager, Jennifer
Schmid, to raise awareness about the new e-bike ordinance and also
promote safer riding practices.
Organize a “Get out the Vote” campaign
o On October 22, the YAC formed the Get Out the Vote Subcommittee to
develop a campaign. During early November, Member Peterson was able
to work with her school to help host a mock election.
o On December 13, the YAC decided that the Subcommittee should focus on
raising awareness about the ability for 16-17 years olds to pre-register to
vote when they turn 18.p
A-21
CITY COUNCIL POLICY
NUMBER: 54
DATE ADOPTED: August 20, 2019; Amended 04/20/21
SUBJECT: Council Liaisons for Advisory Committees and Commissions
POLICY:
It shall be the policy of the City Council to assign a council member liaison to any City
advisory committee and commissions. Questions or concerns about the direction of the
advisory committee or commission and/or direction from Staff should be directed to the
council liaison. The following parameters are hereby established as guidelines:
A.At the discretion of the City Council, a council member may be assigned to
any of the City’s active advisory committees and commissions, including the
Planning Commission, to serve as a Council liaison.
B.Council liaison assignments may be done on an annual basis at the same time
as the Council appointments to outside agencies are made, typically in
December.
C.After the appointment(s) are made, the Staff liaison to the committee or
commission will be notified by the City Clerk regarding the decision.
D.Attendance at committee and commission meetings by the Council liaison is at
the discretion of the Council Member.
E.Council liaisons may informally arrange for a Council alternate when
scheduling conflicts arise.
F.During a committee and commission meeting, the Council liaison shall serve a
role similar to that of the Staff liaison. The primary responsibility for providing
information to committee and commission members belongs to the Staff
liaison, but the Council liaison may provide additional information at the
request of the Chair when questions fall beyond the scope of staff’s expertise.
G.During a committee or commission meeting, the Council liaison may address
the body under the “Staff Communications” portion of the agenda. During this
B-1
time, the liaison shall address the members from the podium or at a
designated seat at the table with Staff.
H.The Council liaison may raise points of order when procedural issues arise.
I.During committee or commission meetings, authority resides with the
committee/commission Chair.
J.A Council liaison role is primarily an observer, therefore liaisons shall refrain
from:
a.Interfering with the smooth operation of committee/commission
meetings
b.Participating or engaging in discussions or decisions of the
committee/commission
c.Advising what the committee/commission should or should not do or
attempting to influence and/or guide its progress
d.Offering opinions or advocating for or against matters when they come
before the committee/commission
e.Acting in a manner that undermines the Chair’s authority
f.Participating in policy discussions except when providing factual
information at the request of the Chair
g.Speaking on behalf of the full Council without appropriate authority
h.Acting as spokesperson for the committee/commission
K.No more than two members of the City Council are to be in attendance at any
meeting of a committee or commission at any time. If appointed to serve as
liaison to a committee or commission, the council member has priority over
any other council member who may wish to attend and is not a liaison.
L.If questions or concerns arise regarding the conduct of a Council liaison, the
Chair of the committee or commission should consult with the Mayor for
possible resolution. When the liaison in question is the Mayor, the Chair
should consult with the Mayor Pro Tempore for possible resolution.
M.In an effort to keep the City Council and the public informed on the activities of
the committees/commissions, biannual status reports shall be given at a
regular City Council meeting. The biannual report should include a summary of
accomplishments over the past six months and the work plan for the upcoming
six months.
BACKGROUND:
The City Council recognized the need for City committees and commissions to have a
council member act as liaison between the City and the committee/commission.
B-2