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Salvation Army - FY2025-044 01203.0001/966024.1 Page 1 of 10 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF RANCHO PALOS VERDES AND THE SALVATION ARMY FOR TEMPORARY HOUSING AND OTHER EMERGENCY DISASTER SERVICES This Memorandum of Understanding (MOU), effective as of (“Effective Date”), establishes a cooperative framework between the CITY OF RANCHO PALOS VERDES (“CITY”), a general law city & California municipal corporation, and The SALVATION ARMY ("SALVATION ARMY") a non-profit 501(c)(3) organization located at 30840 Hawthorne Blvd, Rancho Palos Verdes, CA 90275. (These entities may be referred to collectively or individually as “Parties” or “Party.”) RECITALS A. The CITY, vulnerable to natural hazards, is committed to mitigating potential loss of life, property, and economic and public health challenges through effective disaster preparedness and response. B. Recognizing that emergency situations, whether natural or man -made, require comprehensive professional management, the CITY values the significant contributions of community organizations like the SALVATION ARMY in enhancing public safety and response capabilities. C. This collaboration aims to harness local resources and knowledge, fostering a comprehensive approach to disaster resilience, inclusive of the wider community's contribution. D. The SALVATION ARMY, owning a key asset at 30840 Hawthorne Blvd, Rancho Palos Verdes, CA 90275, brings strategic value to this partnership, significantly bolstering emergency management capacities. E. Consistent with its mission, the CITY is dedicated to ensuring the safety and protection of life, property, and the environment in the face of emergencies, through effective and timely response strategies. F. The CITY seeks to collaborate with the SALVATION ARMY in building a culture of preparedness within the community, thereby enhancing the overall resilience and security of Rancho Palos Verdes. G. The Parties have identified a mutually beneficial opportunity to deliver essential disaster response and emergency services to the community. The SALVATION ARMY will provide temporary housing and/or other emergency disaster services to the CITY, as detailed in the accompanying Scope of Services, to be operationalized upon the CITY’s request. Docusign Envelope ID: A5B923C4-5B31-4473-9829-53E09D2481D6 01203.0001/966024.1 Page 2 of 10 NOW, THEREFORE, in consideration of the mutual benefits to be derived by the Parties, and of the promises contained in this MOU, the Parties agree as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated into this MOU. SECTION 2. TERM. Subject to Section 5 (Termination) below, this MOU will remain in effect on a year-to-year basis from the Effective Date, subject to any Party’s right to withdraw from this MOU by notifying the other Parties in writing of its decision not to renew the MOU for the next year at least 30 days prior to the anniversary of the Effective Date. SECTION 3. SERVICES TO BE PERFORMED. SALVATION ARMY shall provide to the CITY and its residents the services detailed in the Scope of Services attached as Exhibit A and B to this Agreement. The CITY shall not be required to compensate the SALVATION ARMY for any of the services provided as set forth in the Scope of Services unless the CITY and SALVATION ARMY enter into a separate written agreement regarding compensation or reimbursement. If State or Federal reimbursement funding specific to these Scopes of Services become available to the CITY, the CITY will remit appropriate funds to SALVATION ARMY for services rendered during emergency response and relief efforts. SECTION 4. COMPLIANCE WITH CIVIL RIGHTS AND ANTI-DISCRIMINATION LAWS. In providing the services set forth in the Scope of Services the SALVATION ARMY agrees to comply with all relevant federal and state civil rights and anti-discrimination laws, as well as all other federal, state and local laws, ordinances and regulations applicable to services provided, and shall furnish to the CITY, if requested, any certification required by any federal, state or local laws, ordinances and regulations applicable to these services and shall furnish any certification required by any federal, state or local governmental agency in connection therewith. In addition, the SALVATION ARMY agrees that it shall not mandate the recipient of any of the services set forth in the Scope of Services to participate in any inherently religious activities or condition the receipt of any of such services on participation in inherently religious activities. SECTION 5. TERMINATION; WITHDRAWAL. This MOU may be terminated upon the express written agreement of the Parties. Additionally, a Party may withdraw from the MOU by a notice of non-renewal in accordance with Section 2 (Term) above and the MOU will remain in effect for the remaining Parties. Docusign Envelope ID: A5B923C4-5B31-4473-9829-53E09D2481D6 01203.0001/966024.1 Page 3 of 10 SECTION 6. GENERAL PROVISIONS . NOTICES. Any notices, invoices, or reports relating to this MOU, and any request, demand, statement, or other communication required or permitted hereunder must be in writing and be delivered to the representatives of the Parties at the addresses set forth below. The Parties shall promptly notify each other in writing of any change of contact information, including personnel changes. City of Rancho Palos Verdes Attn: Ara Mihranian, City Manager 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 The Salvation Army Attn: David G. Bentley, Territorial Property Secretary 30840 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 . RELATIONSHIP OF THE PARTIES. The Parties are, and will at all times remain as to each other, wholly independent entities. No Party to this MOU will have power to incur any debt, obligation, or liability on behalf of any other Party unless expressly provided to the contrary by this MO U. No employee, agent, or officer of a Party will be deemed for any purpose whatsoever to be an agent, employee, or officer of another Party. . AMENDMENT. The terms and provisions of this MOU may not be amended, modified, or waived, except by an instrument in writing signed by all Parties. . LAW TO GOVERN. This MOU is governed by, and will be interpreted, construed and enforced in accordance with the laws of the State of California. . SEVERABILITY. If any provision of this MOU is be determined by any court of competent jurisdiction to be invalid, illegal, or unenforceable to any extent, then the remainder of this MOU will not be affected, and this MOU will be construed as if the invalid, illegal, or unenforceable provision had never been contained in this MOU. . ENTIRE AGREEMENT. This MOU constitutes the entire agreement of the Parties with respect to the subject matter of this MOU. . WAIVER. Waiver by any Party to this MOU of any term, condition, or covenant of this MOU will not constitute a waiver of any other term, condition, or covenant. Waiver by any Party to any breach of the provisions of this MOU will not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this MOU. Docusign Envelope ID: A5B923C4-5B31-4473-9829-53E09D2481D6 01203.0001/966024.1 Page 4 of 10 . COUNTERPARTS. This MOU may be executed in counterparts, each of which will be an original, but all of which taken together will constitute one and the same instrument. . The Parties have been represented by counsel in the preparation and negotiation of this MOU. Accordingly, this MOU will be construed according to its fair language. Any ambiguities will be resolved in a collaborative manner by the Parties and may be rectified by amending this MOU as described in Section 8(c). IN WITNESS WHEREOF, the Parties hereto have caused this Second Amendment to be executed by their duly authorized representatives and affixed as of the date of signature of the Parties: CITY OF RANCHO PALOS VERDES By:______________________ Ara Mihranian, City Manager ATTEST: By:______________________ Teresa Takaoka, City Clerk APPROVED AS TO FORM: By:______________________ William Wynder, City Attorney SALVATION ARMY By:______________________ David G. Bentley Territorial Property Secretary Attachment: Exhibit A & B Scope of Services Docusign Envelope ID: A5B923C4-5B31-4473-9829-53E09D2481D6 01203.0001/966024.1 Page 5 of 10 EXHIBIT A SCOPE OF SERVICES: TEMPORARY HOUSING OVERVIEW SALVATION ARMY will provide a temporary emergency shelter as described in the Scope of Services. SALVATION ARMY will only activate the temporary emergency shelter pursuant to the request by the CITY in response to disaster or emergency incident. SALVATION ARMY can be requested to activate at any time and any day on 24 hours a day 365 days a year basis, provided SALVATION ARMY has the sufficient resources and housing units available during the disaster event. COMMUNICATION PROTOCOLS A disaster or emergency can happen at any time or any day, effective line of communication is critical for initial response. CITY and SALVATION ARMY shall appoint primary and secondary emergency contacts respectively to coordinate the services required during the emergency. ACTIVATION OF SERVICES CITY will notify the SALVATION ARMY emergency contact regarding an emergency or incident requiring activation of shelter. The CITY emergency contact shall provide the following incident details: number of persons impacted, facility need, anticipated durati on of activation, and urgency level. SERVICES SALVATION ARMY WILL PROVIDE Upon communication from the CITY, SALVATION ARMY will activate the following services immediately or when sufficient resources and housing units can be made available: 1. TEMPORARY EMERGENCY SHELTER: . Based on the incident details provided by the CITY, SALVATION ARMY will activate temporary emergency sheltering based on the following parameters: . FACILITIES. SALVATION ARMY will activate SALVATION ARMY on site apartments to be used as emergency shelters in response to the emergency. Availability of apartments and length for which they can be used will depend on the vacancy status at the time of the request, as these facilities are often used to temporarily house SALVATION ARMY cadets and their families during training. Facilities will not be asked to stop normal SALVATION ARMY business, such as training, to support Docusign Envelope ID: A5B923C4-5B31-4473-9829-53E09D2481D6 01203.0001/966024.1 Page 6 of 10 emergency operations. SALVATION ARMY will provide toilets, sinks, showers, and kitchens on-site. . COMPLIANCE WITH CODE. SALVATION ARMY will comply with all applicable local and state health and safety codes such as, but not limited to, the California Building Code, ADA regulations, California Fire Code, California Health and Safety Code, as well as any applicable zoning standards for the development and use of the property on which the emergency shelter is located. . STAFFING. SALVATION ARMY will provide on-site staffing at their property 24 hours a day, seven days a week. The CITY will ensure that any CITY volunteers sent to support shelter operations have gone through a general background check. Clients of the shelter shall n ot provide on-site management. SALVATION ARMY will designate a liaison to coordinate with CITY officials, police, fire, local businesses, and residents on issues related to the operation of the emergency shelter. . ON-SITE CHECK-IN. SALVATION ARMY will provide a designated check-in area for on-site personnel located near the main entry to the facility, for the purpose of controlling admittance into the facility. . SITE RULES. SALVATION ARMY will prohibit any weapons, smoking, alcoholic beverages or storage of any type of illegal substances, drugs, and/or firearms of any kind in the shelter. The shelter manager shall conduct routine inspections of each on-site client's personal space to verify compliance with this Chapter. . HOURS OF OPERATION. SALVATION ARMY will post and maintain set hours of operation for client intake and discharge. These hours shall be clearly displayed at the entrance to the shelter at all times. . SLEEPING AREAS. SALVATION ARMY will provide an area for temporary beds and other support equipment for adequate building occupancy clearance by the local Fire Department. . PETS. Nonservice animals are prohibited from entering the facility. Docusign Envelope ID: A5B923C4-5B31-4473-9829-53E09D2481D6 01203.0001/966024.1 Page 7 of 10 2. SPIRITUAL OR RELIGIOUS GUIDANCE SALVATION ARMY has Christian staff on site at emergency facilities that can offer religious or spiritual guidance to disaster survivors and emergency workers. This guidance is not mandated in order to receive services and is only provided by individual request. SERVICES SALVATION ARMY WILL NOT PROVIDE SALVATION ARMY will not provide the following services. The CITY will be responsible for coordinating the services and resources not provided by SALVATION ARMY: • Communications systems • Counseling services for mental and emotional support. • Translation and interpretation services • Specialized care for people with disabilities • Clothes distribution • Medical services • Security • Transportation Docusign Envelope ID: A5B923C4-5B31-4473-9829-53E09D2481D6 01203.0001/966024.1 Page 8 of 10 EXHIBIT B SCOPE OF SERVICES: EMERGENCY DISASTER SERVICES OVERVIEW SALVATION ARMY will provide emergency facilities and services as described in the Scope of Services. SALVATION ARMY will only activate these services pursuant to the request by the CITY in response to disaster or emergency incident. SALVATION ARMY can be requested to activate at any time and any day on 24 hours a day 365 days a year basis provided SALVATION ARMY has the sufficient resources and housing units available during the disaster event.. COMMUNICATION PROTOCOLS A disaster or emergency can happen at any time or any day, effective line of communication is critical for initial response. CITY and SALVATION ARMY shall appoint primary and secondary emergency contacts respectively to coordinate the services required during the emergency. ACTIVATION OF SERVICES CITY will notify the SALVATION ARMY emergency contact regarding an emergency or incident requiring activation of emergency facilities, such as temporary evacuation centers or commodity points of distribution. The CITY emergency contact shall provide the following incident details; number of persons impacted, facility and service needs, anticipated duration of activation, and urgency level. SERVICES SALVATION ARMY WILL PROVIDE Upon communication from the CITY, SALVATION ARMY primary will activate the following services immediately or when sufficient resources and housing units can be made available: 1. TEMPORARY EMERGENCY FACILTIES: . Based on the incident details provided by the CITY, SALVATION ARMY will activate temporary emergency facilities based on the following parameters: . FACILITIES. SALVATION ARMY will activate SALVATION ARMY institutions or temporary facilities needed to respond to the scope of the emergency. Facilities will not be asked to stop normal SALVATION ARMY business, such as training, to support emergency operations. Docusign Envelope ID: A5B923C4-5B31-4473-9829-53E09D2481D6 01203.0001/966024.1 Page 9 of 10 . COMPLIANCE WITH CODE. SALVATION ARMY will comply with all applicable local and state health and safety codes such as, but not limited to, the California Building Code, ADA regulations, California Fire Code, California Health and Safety Code, as well as any applicable zoning standards for the development and use of the property on which the emergency shelter or center is located. . STAFFING. SALVATION ARMY will provide on-site staffing 24 hours a day, seven days a week at any facility being used as an emergency shelter. SALVATION ARMY will provide on-site staffing for facilities used as evacuation centers or points of distribution during the hours of operation. The CITY will ensure that any CITY volunteers sent to support emergency facility operations have gone through a general background check. Clients of the shelter or center shall not provide on-site management. SALVATION ARMY will designate a liaison to coordinate with CITY officials, police, fire, local businesses, and residents on issues related to the operation of the emergency shelter or center. . ON-SITE CHECK-IN. SALVATION ARMY will provide a designated area for on-site personnel located near the main entry to the facility, for the purpose of controlling admittance into the facility. . SITE RULES. SALVATION ARMY will prohibit any alcoholic beverages or storage of any type of illegal substances, drugs, and/or firearms of any kind. The shelter manager shall conduct routine inspections of each on-site client's personal space to verify compliance with this Chapter. . SHOWER AND TOILET FACILITIES. SALVATION ARMY will provide toilets, sinks, and showers on-site for evacuation sheltering. . EMERGENCY FOOD SERVICE. The SALVATION ARMY will provide food services through its commercial kitchen. SALVATION ARMY will guarantee that all food service and on-site meal preparation areas adhere strictly to the relevant regulations set forth by the County Health Department. . HOURS OF OPERATION. SALVATION ARMY will post and maintain set hours of operation for emergency centers and points of distribution and hours of operation for client intake and discharge for emergency shelters. These hours shall be clearly displayed at the entrance to the facility at all times. Docusign Envelope ID: A5B923C4-5B31-4473-9829-53E09D2481D6 01203.0001/966024.1 Page 10 of 10 . PETS. Only service animals will be allowed in emergency facilities. All other animals are prohibited from entering the facilities. 2. MOBILE FEEDING. SALVATION ARMY will provide hot meals and/or snacks for disaster survivors and emergency workers where and when appropriate and feasible. 3. SPIRITUAL OR RELIGIOUS GUIDANCE SALVATION ARMY has Christian staff on site at emergency facilities that can offer religious or spiritual guidance to disaster survivors and emergency workers, however this service is only provided by individual request. 4. OTHER EMERGENCY SERVCES AND SUPPLIES SALVATION ARMY will provide, when available, any needed emergency relief supplies from the SALVATION ARMY disaster warehouses, gift cards and vouchers for disaster survivors, and/or support with donation management that is requested by the CITY. SERVICES SALVATION ARMY WILL NOT PROVIDE SALVATION ARMY will not provide the following services. The CITY will be responsible for coordinating the services and resources not provided by SALVATION ARMY: • Communications systems. • Counseling services for mental and emotional support • Translation and interpretation services. • Specialized care for people with disabilities. • Clothes distribution. • Medical services. • Security. • Transportation. Docusign Envelope ID: A5B923C4-5B31-4473-9829-53E09D2481D6 Certificate Of Completion Envelope Id: A5B923C4-5B31-4473-9829-53E09D2481D6 Status: Completed Subject: Complete with Docusign: Salvation Army-RPV Emergency MOU Final.pdf Source Envelope: Document Pages: 10 Signatures: 4 Envelope Originator: Certificate Pages: 5 Initials: 0 Lubna Mohammad AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 lmohammad@rpvca.gov IP Address: 72.34.97.146 Record Tracking Status: Original 1/22/2025 6:35:31 PM Holder: Lubna Mohammad lmohammad@rpvca.gov Location: DocuSign Signer Events Signature Timestamp Ara Mihranian aram@rpvca.gov City Manager City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 104.35.6.177 Sent: 1/22/2025 6:45:09 PM Viewed: 1/24/2025 6:59:10 AM Signed: 1/24/2025 6:59:26 AM Electronic Record and Signature Disclosure: Not Offered via Docusign David Bentley david.bentley@usw.salvationarmy.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 70.167.155.234 Sent: 1/22/2025 6:45:12 PM Viewed: 1/22/2025 6:55:41 PM Signed: 1/27/2025 11:01:17 AM Electronic Record and Signature Disclosure: Accepted: 1/22/2025 6:55:41 PM ID: f9f6acfa-1fef-4d0e-8f79-3dd930327b4a Teresa Takaoka terit@rpvca.gov Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 75.83.180.163 Signed using mobile Sent: 1/22/2025 6:45:10 PM Viewed: 1/22/2025 6:54:26 PM Signed: 1/22/2025 6:54:38 PM Electronic Record and Signature Disclosure: Accepted: 1/22/2025 6:54:26 PM ID: 09bf1799-e85c-4977-a86f-cc64fe93345e William Wynder wwynder@awattorneys.com City Attorney Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 104.28.85.112 Signed using mobile Sent: 1/22/2025 6:45:10 PM Viewed: 1/22/2025 7:46:47 PM Signed: 1/22/2025 7:46:58 PM Electronic Record and Signature Disclosure: Accepted: 1/22/2025 7:46:47 PM ID: 77887463-8058-4ae8-8419-4c3291d4d361 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp City Clerk cityclerk@rpvca.gov Security Level: Email, Account Authentication (None) Sent: 1/22/2025 6:45:12 PM Viewed: 1/22/2025 6:55:43 PM Electronic Record and Signature Disclosure: Accepted: 9/24/2024 5:58:09 PM ID: 1bcb8e93-870a-4c5c-be5c-97c44ea3114e David Bradley david.bradley@rpvca.gov Self Anthem Blue Cross Security Level: Email, Account Authentication (None) Sent: 1/22/2025 6:45:11 PM Viewed: 1/27/2025 12:43:09 PM Electronic Record and Signature Disclosure: Accepted: 4/6/2022 5:59:34 AM ID: f0c88f71-e2e8-4736-ab5c-59950463981e Lubna Mohammad lmohammad@rpvca.gov Security Level: Email, Account Authentication (None) Sent: 1/22/2025 6:45:13 PM Resent: 1/27/2025 11:01:21 AM Viewed: 1/22/2025 6:55:03 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/22/2025 6:45:13 PM Certified Delivered Security Checked 1/22/2025 7:46:47 PM Signing Complete Security Checked 1/22/2025 7:46:58 PM Completed Security Checked 1/27/2025 11:01:17 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Rancho Palos Verdes (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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