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AMG and Associates Inc (Change Order 097)City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 CHANGE ORDER MEMORANDUM TO: RAMZI AWWAD, DIRECTOR OF PUBLIC WORKS FROM: ALAN BRAATVEDT, SUNBEAM CONSULTING D DAVID COPP, DEPUTY DIRECTOR OF PUBLIC WORKS DATE: May 29, 2024 SUBJECT: LADERA LINDA COMMUNITY PARK CONSTRUCTION CHANGE ORDER NUMBER: #97 (PCO 43R1) Description of Construction Change Order Provide a 99- working day (WD) time extension to the project, accounting for unavoidable delays, City-caused delays, and the associated compensable component of the time extension, leading up to the date the City issued the Notice of Substantial Completion (2/23/24) to the Contractor (AMG). Justification and Background Background: The following are the project’s milestone dates and associated durations: - Notice to proceed (NTP) date: 3/28/22 - Original contract duration: 330 working days (WD) - Original contract completion date: 7/27/23 - Approved time extensions: CO#03 (11 WD), CO#35 (2 WD), CO# 47 (6 WD), CO#48 (1 WD) and CO#67 (24 WD) = 44 WD Total - Revised completion date: 9/28/23 (+44 WD) - Notice of Substantial Completion (NOSC) date: 2/23/24 - Difference between revised completion date and date of NOSC: +99 WD Prior to the date of notice of substantial completion (NOSC), AMG claimed by way of PCO 43 (issued 4/10/23) and an accompanying time impact analysis that the project was delayed by 134 WD and an associated compensable time extension was due. AMG’s PCO claimed that the difference in the actual vs baseline completion dates for the activities associated with providing permanent power to the facility affected the project schedule critical path, meaning that there were other activities that could not be started or completed by AMG until permanent power was available. DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 In response, the City hired the services of Sunbeam Consulting to perform a schedule analysis against AMG’s time impact analysis associated with PCO 43. Sunbeam’s analysis was used to determine the appropriate time extension to grant as part of a change order, including any potential compensable component of the time extension relating to City-caused delays. Reference the attached Schedule Analysis for more information. A summary of that analysis is provided in the “Schedule Analysis” section below. The analysis was also used to support a series of negotiation meetings between the City and AMG. On 4/25/2024, the City and AMG reached a negotiated agreement for the share of the delays (unavoidable vs City-caused). See justification sub-section below for the relative breakdown. Justification: The contract specifies that (1) owner-caused delays to the project schedule critical path allow for compensable time extensions, and (2) unavoidable delays (ie. at no fault of the City or Contractor) allow for non-compensable time extensions. The cost of a compensable time extension represents the additional field resources (“extended field overhead”) and general conditions the Contractor had to provide to support the project for duration of the City-caused delay. Reference the Cost Analysis and attached cost estimate for how the cost is determined. The sum of unavoidable and City-caused delays resulted in the actual date of completion date (2/23/24) being later than the revised contract completion (9/28/23) as accounted for in previous change orders. Therefore, a change order needs to be issued to account for the sum of unavoidable (62 WD) and City-caused (37 WD) delays totaling 99 WD between 9/28/23 and the date of NOSC (2/23/24), as well as the City’s share of compensable time. Cost Analysis Sunbeam’s cost estimate is based on AMG’s approved daily field overhead rate of $1,717.91, as applied to the negotiated and justified portion of the 99 WD time extension that was a result of City -caused (compensable) delays (37 WD). Appropriate additional costs for general conditions (insurance, markup, and bond) were applied to that subtotal, for a grand total CO 97 cost of $69,500. See attached cost estimate for reference. Schedule Analysis Summary The following table summarizes Sunbeam’s attached schedule analysis and breakdown of the recommended time extension (continued on next page). DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 Although the total time justifiable amounts to more than the 99 days between the current approved contract completion date and the date of notice of substantial completion, the City’s decision to occupy the facility on 2/23/24 effectively served, from a negotiation standpoint, as the project completion date, understanding that some minor activities were pending completion by the Contractor. Recommendation: It is recommended that the contractual completion date be revised to 2/23/2024 , which equates to a total time extension of 99 days, 37 days of which are a result of City- caused delays and therefore compensable for a total amount of $69,500. Attachments: Construction Contract Change Order Form Construction Contract Change Order Summary Sheet Contractor’s Change Order Proposal SunBeam’s Cost Assessment Sunbeam’s Schedule Analysis DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 6/19/2024 6/19/2024 6/20/2024 8405 143 0 0 11 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CONSTRUCTION CHANGE ORDER SUMMARY SHEET PROJECT NAME:Ladera Linda Community Park DATE:05/13/24 PROJECT CODE: ORIGINAL COMPLETION DATE:07/27/23 TOTAL SCHEDULE CHANGE ORDERS:Working Days PURCHASE ORDER NUMBER:20220215 ACCOUNT NUMBER:330-400-8405-8403 PREPARED BY:JAMES O'NEILL CONTRACTOR NAME:AMG & Associates, Inc. CONTRACT NUMBER:FY2022-050 NEW CONTRACT COMPLETION DATE:02/23/24 $1,029,075.00 TOTAL CHANGE ORDERS COST:$1,080,412.90 REVISED CONTINGENCY AMOUNT:$1,208,194.98 NEW CONTRACT AMOUNT:$14,801,412.90 REMAINING CONTINGENCY AMOUNT:$127,782.08 ORIGINAL CONTRACT AMOUNT:$13,721,000.00 ORIGINAL CONTINGENCY AMOUNT: CO#2 $12,628.58 Working Days 08/09/22 CO#3 $53,526.25 Working Days 08/31/22 CHANGE ORDER NUMBER COST AMOUNT SCHEDULE EXTENSION DATE CO#1 $54,534.52 Working Days 05/27/22 CO#6 $824.34 Working Days 09/01/22 CO#7 $10,202.36 Working Days 09/27/22 CO#4 $8,558.42 Working Days 09/01/22 CO#5 -$5,378.25 Working Days 09/01/22 CO#10 $42,918.80 Working Days 11/09/22 CO#8 $6,437.02 Working Days 09/27/22 CO#9 $1,818.52 Working Days 11/09/22 CO#13 $0.00 Working Days 12/30/22 CO#14 -$20,112.42 Working Days 12/30/22 CO#11 $33,868.27 Working Days 12/01/22 CO#12 $9,052.32 Working Days 12/01/22 CO#17 $12,582.87 Working Days 02/03/23 CO#18 $16,546.62 Working Days 02/09/23 CO#15 -$3,117.01 Working Days 01/17/23 CO#16 $59,788.90 Working Days 02/02/23 CO#21 $10,075.07 Working Days 02/21/23 CO#22 $3,178.42 Working Days 02/22/23 CO#19 $17,562.82 Working Days 02/09/23 CO#20 $3,679.17 Working Days 02/16/23 CO#23 $4,094.67 Working Days 02/23/23 CO#24 $19,573.51 Working Days 03/07/23 DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 6/20/2024 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 6 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 24 0 0 0 0 0 0 0 0 0 0 0 0 CO#25 $8,909.82 Working Days 04/06/23 CO#26 $21,061.12 Working Days 04/25/23 CHANGE ORDER NUMBER COST AMOUNT SCHEDULE EXTENSION DATE CO#29 $1,055.31 Working Days 05/09/23 CO#30 $3,682.06 Working Days 05/18/23 CO#27 $136,226.21 Working Days 05/03/23 CO#28 $10,819.96 Working Days 05/05/23 CO #33 $10,095.54 Working Days 05/31/23 CO #34 $179,119.98 Working Days 06/08/23 CO#31 $2,104.03 Working Days 05/18/23 CO#32 $2,291.43 Working Days 05/19/23 CO # 37 $3,561.51 Working Days 06/16/23 CO #38 $23,527.90 Working Days 07/12/23 CO #35 $3,765.15 Working Days 06/08/23 CO #36 $697.56 Working Days 06/16/23 CO #41 $630.12 Working Days 07/26/23 CO #42 $6,466.62 Working Days 08/03/23 CO #39 $24,530.09 Working Days 07/25/23 CO #40 $11,002.33 Working Days 07/26/23 CO #45 $35,792.08 Working Days 10/10/23 CO #46 -$6,270.83 Working Days 10/10/23 CO #43 $1,647.09 Working Days 08/24/23 CO #44 $23,867.61 Working Days 08/29/23 CO #49 -$3,253.37 Working Days 10/10/23 CO #50 $246.57 Working Days 10/10/23 CO #47 $0.00 Working Days 10/10/23 CO #48 $0.00 Working Days 10/10/23 CO #53 -$2,446.03 Working Days 10/10/23 CO #54 $1,807.98 Working Days 10/10/23 CO #51 -$44,040.60 Working Days 10/10/23 CO #52 $6,575.10 Working Days 10/12/23 CO #57 $8,575.63 Working Days 10/10/23 CO #58 $982.98 Working Days 10/10/23 CO #55 -$19,277.91 Working Days 10/10/23 CO #56 -$35,244.14 Working Days 10/10/23 CO #61 $5,590.13 Working Days 10/10/23 CO #62 $2,674.08 Working Days 10/10/23 CO #59 $8,890.83 Working Days 10/10/23 CO #60 $9,524.04 Working Days 10/10/23 CO #65 $251.55 Working Days 10/10/23 CO #66 $47,423.41 Working Days 10/10/23 CO #63 $690.91 Working Days 10/10/23 CO #64 $2,200.00 Working Days 10/10/23 CO #69 $4,599.28 Working Days 02/12/24 CO #70 $5,364.69 Working Days 02/12/24 CO #67 $36,343.87 Working Days 02/12/24 CO #68 $3,203.68 Working Days 02/12/24 CO #73 $1,376.77 Working Days 02/12/24 CO #74 $4,408.47 Working Days 02/12/24 CO #71 $9,892.05 Working Days 02/12/24 CO #72 $10,556.39 Working Days 02/12/24 CO #77 $7,240.93 Working Days 02/12/24 CO #78 $7,616.16 Working Days 02/12/24 CO #75 $11,058.04 Working Days 02/12/24 CO #76 $5,111.88 Working Days 02/12/24 CO #79 $4,979.68 Working Days 02/12/24 DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 99 CO #81 $1,532.95 Working Days 02/12/24 CO #82 $4,861.51 Working Days 02/12/24 CO #80 $1,284.55 Working Days 02/12/24 CHANGE ORDER NUMBER COST AMOUNT SCHEDULE EXTENSION DATE CO #85 $8,985.97 Working Days 02/12/24 CO #86 $8,604.89 Working Days 02/12/24 CO #83 $8,438.05 Working Days 02/12/24 CO #84 $14,145.08 Working Days 02/12/24 CO #89 VOID Working Days 02/24/24 CO #90 $0.00 Working Days 02/24/24 CO #87 $4,895.73 Working Days 02/12/24 CO #88 $12,307.50 Working Days 02/24/24 CO # 93 $15,295.33 Working Days 02/24/24 CO #94 $20,070.50 Working Days 02/24/24 CO #91 $8,378.63 Working Days 02/24/24 CO #92 $1,279.29 Working Days 02/24/24 CO #97 $69,500.00 Working Days 02/24/24 CO # Working Days CO #95 $75,483.41 Working Days 05/13/24 CO #96 -$135,000.00 Working Days 05/13/24 CO # Working Days CO # Working Days CO # Working Days CO # Working Days CO # Working Days CO # Working Days CO # Working Days DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 Cost Estimate - Sunbeam Consulting CO #97 - Time Extension - PCO#43 Days Rate 99 -$ -$ 62 -$ -$ 37 1,717.91$ 63,562.67$ -$ -$ -$ -$ -$ -$ 63,562.67$ 7%4,449.39$ 1.50%953.44$ 68,965.50$ 1%689.65$ 69,655.15$ (155.15)$ 69,500.00$ Insurance TOTAL AGREED COST OF CO 97 Negotiated adjustment (credit) Sub-total Bond Markup General Conditions Costs Extension of time due to delay Unavoidable (Non-Compensable) Days City-Caused (Compensable) Delays Subtotal DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 Sunbeam Consulting 1817 Josie Avenue Long Beach, California 90815 Ladera Linda Schedule Assessment 1 | P a g e o f 7 SCHEDULE ANALYSIS REPORT TO: RAMZI AWWAD, DIRECTOR OF PUBLIC WORKS FROM: ALAN BRAATVEDT, SUNBEAM CONSULTING REVIEWED AND EDITED BY: DAVID COPP, DEPUTY DIRECTOR OF PUBLIC WORKS DATE: MAY 29, 2024 SUBJECT: LADERA LINDA COMMUNITY PARK EVALUATION OF THE PROJECT SCHEDULE Executive Summary The City of Rancho Palos Verdes contracted with Sunbeam Consulting to investigate the reasons for late completion of the project and to establish a revised contractual completion date for the project based on the analysis of the available information and reasonable assumptions for the delays experienced and the apportioning of the responsibility for those delays. Sunbeam’s schedule analysis was performed by assessing the potential impact that any changes or unforeseen conditions could have had on the critical path of the project. Multiple circumstances affected the critical path, effectively delaying the project completion date from 7/21/23 (original) to 2/23/24 (actual) (+99 working days). There were several reasons for the sum of the delays, some of which were beyond the control of the contractor, but others were due to poor management and foresight by the contractor. Although multiple change orders have been issued as part of the project, much of that changed/extra work had limited effect on the project completion date. The analysis separated the delays into three categories: 1. Unavoidable delays - examples: weather events preventing construction, force majeure events 2. Contractor-caused delays – examples: production inefficiencies, non- performance of the general contractor or its subcontractors 3. City-caused delays – examples: unforeseen/latent site conditions, scope changes, design errors & omissions All durations and delays discussed in this analysis are based on working days. The revised extended completion date is established after adding delays to the critical path, DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 Sunbeam Consulting 1817 Josie Avenue Long Beach, California 90815 Ladera Linda Schedule Assessment 2 | P a g e o f 7 deemed to be beyond the contractor’s ability to control (unavoidable and city-caused) and then deducting Contractor-caused delays. The schedule analysis ultimately forms the basis of issuing a change order as follows: 1. Granting a non-compensable time extension equating to the duration of the sum of unavoidable delays (37 working days) 2. Granting a compensable time extension equating to the duration of the sum of city- caused delays (99 working days) and applying the duration to a negotiated daily rate of field office and general conditions, as allowed by the contract. Schedule Analysis The activities assessed for their impacts to the project schedule critical path included the following: 1. Abatement and removal of existing unforeseen asbestos water pipe during demolition phase of construction. 2. Additional days granted for City holidays and rain days. 3. Slow approval of the switchgear submittal. 4. Late delivery of the switchgear. 5. Long lead-time for the energizing of the switchgear. 6. Rain days that prevented work on critical path activities 7. Roll up door compatibility with existing main building frame. 8. Export of soils stop notice. 9. Reduction of the west perimeter fencing and adjacent vegetation. 10. Playground equipment procurement. 1. Abatement and Removal of the Unforeseen Asbestos Water Pipe The discovery that the water main, scheduled for removal, was an asbestos pipe not shown on the contract plans and delayed the grading of the building pad by 11-days. At the time, that activity was on the critical path, which resulted in an 11-day extension of time being granted as part of change order no. 3. Circumstances related to the switchgear later established that the critical path shifted to the procurement and installation of the switchgear and therefore the delay would not have delayed the overall completion of the project. However, the grading of the pad to enable the start of building work, was a key milestone, so no additional time extension is deemed justifiable. The extension revised the contractual completion date for the project to August 8, 2023. 2. City Holidays and Rain Days Two additional City holidays were added to the calendar, prohibiting the contractor from working on those days. The 2-days were granted as an extension of time to the project as part of change order no. 35. The complete allowance of 25-rain days DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 Sunbeam Consulting 1817 Josie Avenue Long Beach, California 90815 Ladera Linda Schedule Assessment 3 | P a g e o f 7 provided for in the baseline schedule, were accounted for and in addition 6-days in March and 1-day on August 21 were approved as time extensions as part of change order nos. 47 and 48. Those additional days shifted the contractual completion date for the project to August 21, 2023. 3. Approval of the Switchgear Submittal The baseline schedule showed the switchgear submittal being submitted on 4/27/22, with a 10-day allowance for review and approval, equating to an anticipated submittal approval 37 days after NTP. The actual submittal was made on 4/18/22 and returned to AMG in 5-days, on 4/25/22. However, the submittal was rejected and returned, noting that the “Overcurrent Protective Device Short-Circuit Study” was missing. The “Overcurrent Protective Device Short-Circuit Study” was eventually submitted on 7/7/22 for review and was approved and returned on 7/14/22. However, the complete switchgear submittal was not resubmitted until 7/27/22. The submittal was reviewed and returned to AMG as approved on 8/1/22. The switchgear specification requirements are very clear and the responsibility for the submittal delays was entirely under the control of AMG. The order for the switchgear was scheduled to be placed on 5/19/22, but was only placed on 8/2/22, a delay of 53-days. In total the submittal approval process took 90 days. We view that delay to be entirely within the control of AMG and was therefore deducted from the revised completion date. 4. Late delivery of the switchgear The baseline schedule showed a duration of 150-days for the fabrication and delivery of the switchgear. The actual delivery was on 6/23/23, which was 234-days after the placing of the order. Despite the supply chain delivery issues that have been experienced by the industry since 2019 and the likelihood that the delivery would be delayed, we do not consider the use of the 150-day duration in the baseline schedule to be unreasonably short and so have not made any adjustments for the additional 84-days in the Assessment Schedule. This activity added 84-days to the revised schedule. 5. Long lead-time for the energizing of the switchgear Spec Section 262413 Part 3.5 Field Quality Control, which details field testing requirements after installation, indicates a significant time requirement for the acceptance and approval of the equipment by the electrical utility company (SCE). The contractor only provided a 1-day duration for installation and those activities in the baseline schedule. This failure meant that advanced planning that may have minimized the impacts of those milestones, was probably not done. Electrical utility companies require inspections of the installed switchgear, conduits, and utility enclosure by their own inspectors. The installation and inspections were not completed until 7/20/23, 17-working days more than provided for in the schedule. This activity is a shared responsibility with the contractor being liable for 60% of the DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 Sunbeam Consulting 1817 Josie Avenue Long Beach, California 90815 Ladera Linda Schedule Assessment 4 | P a g e o f 7 additional time. In addition, the application for permanent power from SCE, which was included in the bid documents for reference, states that there will be a 45 calendar-day scheduling window after receiving inspection approval. No provision was made for that activity in the baseline schedule, although it is not clear whether AMG would have been able to mitigate impacts associated with the delay. The electrical system was energized on 9/8/23, 52-days after the switchgear was received (+7 WD longer than baselined in the bid documents). This activity is a shared responsibility with the contractor being liable for 60% of the additional time. Energizing the switchgear (and facility) was a predecessor activity to climatizing the building. The only activities affected by the climatizing of the building are cabinetry and tackboard. The other activities were delayed until after permanent power had been established included: The testing the functioning of the electrically powered devices and systems; and the commissioning of the building. The baseline schedule shows that all other activities in the building and site-work, except for commissioning, were to be completed by May 30, 2023. The baseline schedule showed the total duration for the activities, viewed as those that could not be done until the space had a functioning HVAC system are as follows: - Install casework: 17-days - Install counter tops: 10-days - Install acoustical wall panels and tackable wall surfaces: 6-days - Electrical Finishes: 20-days In the Assessment Schedule, the casework, counter tops and acoustical wall panels were regarded as sequential work, totaling 33-days, however the electrical finishes were regarded as concurrent work, being performed by a different trade. The baseline schedule showed the total duration for the commissioning activities for the building were viewed as sequential activities that were done only after all other functions were complete. The sequence of tasks and durations was left untouched in the Assessment Schedule, except for the testing of the irrigation system, which should be a concurrent activity, performed by a different trade. The total duration of the commissioning shown in the Assessment Schedule is 18-days. It should be noted that the December 4, 2023 schedule shows the total of all commissioning activities as 5-days Had the contractor been on schedule, with the contractual completion date of 7/24/23, plus granted extensions of time (8/21/23), the punch list items would have been completed and signed off by that date. The only punch list exceptions would have been for cabinetry and commissioning, so only an additional 2-days of the original 10-days to address punch list issues was assigned in the Assessment DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 Sunbeam Consulting 1817 Josie Avenue Long Beach, California 90815 Ladera Linda Schedule Assessment 5 | P a g e o f 7 Schedule. 6. Rain days that prevented work on critical path activities In terms of Specification section: 1.3.G.6 Construction Progress Schedule, 25-days were included in the baseline schedule for rain days, to provide time extension to the project completion date for inclement weather-related days, for critical path work. The delays in the procurement and energizing of the switchgear became the critical path for the project. The shifting of the critical path to the switchgear activities meant that no weather-related time was lost to critical path work during the project up to the date of permanent energizing. 7. Roll-up Door compatibility Issues associated with the main building frame (Contractor PCOs 53A & 53B and City Change Order No. 98) There have been several issues related to the roll-up doors including the conflict with the door handles, power, disconnect switches and operating signal. Each of the issues was addressed in RFI responses. The plan details were incomplete and did not address critical issues that had to be dealt with through extensive discussions between the architect and installers, which led to several changes, addressed in RFI 53, however some of the extended delays point to poor management of the issues. In reference to the timeline of events analyzed as part of change order no. 98, that were necessary to resolve design conflicts between the roll-up doors and building frame, the City’s exposure was in exceedance of a month, approximately 20 working days. Accounting for intermediate actions within that timeframe in the contractor’s court, the City’s minimum exposure to this delay is approximately 16 working days. 8. Export of Dirt Stop Notice The City directed the suspension of the export of dirt stockpile on April 18. It is acknowledged that there was a cost impact related to those stoppages, however the delays had limited impact to the final completion date of the project as that and successive activities were not shown to be on the critical path and the suspension of work had little effect to the critical path. 9. Reduction of the height of the west perimeter fence and adjacent vegetation There were delays by the city in the decisions that were made to reduce the height of the fencing and adjacent landscape. It appears that the City council made a decision in December and then reversed it and issued a new directive in March 2023. Although this was out of sequence work and executed in several phases, it appears that directives were provided no later than in May 2023. This provided sufficient time to schedule the work well before the extended completion date of August 21, therefore no extension of time for the changed scope of work was considered. DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 Sunbeam Consulting 1817 Josie Avenue Long Beach, California 90815 Ladera Linda Schedule Assessment 6 | P a g e o f 7 10. Playground Equipment Procurement The submittal and procurement of the playground equipment were significant items that were not identified on the baseline schedule. Had the submittal process begun in April or May, the issue of availability would have become apparent sooner and the issue could have been resolved within a couple of months. The equipment was finally installed 15-months later than originally scheduled. This extensive delay can only be attributed to poor planning. Summary of Project Impacts The table below summarizes the impacts analyzed above, and their relative share of exposure between the City and the Contractor Conclusions: It is recommended that the Contractor be granted compensation only relative to the City’s total share of delays it caused to the schedule critical path (37 days). Although the total time justifiable amounts to more than the 99 days between the current approved contract completion date and the date of notice of substantial completion, the City’s decision to occupy the facility on 2/23/24 effectively served as project completion DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 Sunbeam Consulting 1817 Josie Avenue Long Beach, California 90815 Ladera Linda Schedule Assessment 7 | P a g e o f 7 date, understanding that some minor activities were pending completion by the Contractor. As such it is recommended that the contractual completion date be revised to 2/23/2024, which equates to a total time extension of 99 days, 37 days of which are City-caused and therefore compensable. Alan Braatvedt Sunbeam Consulting DocuSign Envelope ID: 5DECB5FA-314D-494E-A13E-489BB2C77F38 Certificate Of Completion Envelope Id: 5DECB5FA314D494EA13E489BB2C77F38 Status: Completed Subject: Complete with Docusign: Change Order 97 packet.pdf Source Envelope: Document Pages: 17 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 1 James O'Neill AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 joneill@rpvca.gov IP Address: 72.34.97.146 Record Tracking Status: Original 6/18/2024 5:52:46 PM Holder: James O'Neill joneill@rpvca.gov Location: DocuSign Signer Events Signature Timestamp David Copp dcopp@rpvca.gov Deputy Director of Public Works City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 72.34.97.146 Sent: 6/18/2024 5:54:50 PM Viewed: 6/19/2024 8:43:40 AM Signed: 6/19/2024 8:44:24 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ramzi Awwad rawwad@rpvca.gov Director of Public Works City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 72.34.97.146 Sent: 6/19/2024 8:44:25 AM Viewed: 6/19/2024 10:06:23 AM Signed: 6/19/2024 10:06:35 AM Electronic Record and Signature Disclosure: Accepted: 3/2/2023 10:45:19 AM ID: 3242b72d-4755-489d-8e5f-7c62dc360470 Vina Ramos vramos@rpvca.gov Director of Finance City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 172.117.19.238 Sent: 6/19/2024 10:06:37 AM Viewed: 6/20/2024 1:20:49 AM Signed: 6/20/2024 1:20:55 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ara Mihranian aram@rpvca.gov City Manager City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 72.34.97.146 Sent: 6/20/2024 1:20:56 AM Viewed: 6/20/2024 10:03:27 AM Signed: 6/20/2024 10:03:47 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp City Clerk cityclerk@rpvca.gov Security Level: Email, Account Authentication (None) Sent: 6/20/2024 10:03:49 AM Viewed: 6/27/2024 6:13:20 PM Electronic Record and Signature Disclosure: Accepted: 2/1/2023 3:10:58 PM ID: 505eed45-7ed0-4db8-aae6-ef6eedfef03d Lorna Cloke lornac@rpvca.gov Security Level: Email, Account Authentication (None) Sent: 6/20/2024 10:03:50 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Alan Braatvedt alan@sunbeamtech.net Security Level: Email, Account Authentication (None) Sent: 6/20/2024 10:03:51 AM Viewed: 6/20/2024 9:09:31 PM Electronic Record and Signature Disclosure: Accepted: 6/20/2024 1:00:55 PM ID: 91787e6f-c521-4e94-8b58-4ce75cc5cd89 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/18/2024 5:54:50 PM Certified Delivered Security Checked 6/20/2024 10:03:27 AM Signing Complete Security Checked 6/20/2024 10:03:47 AM Completed Security Checked 6/20/2024 10:03:51 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Rancho Palos Verdes (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronicall y through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made av ailable electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 6/15/2021 5:55:39 PM Parties agreed to: Ramzi Awwad, City Clerk, Alan Braatvedt Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Rancho Palos Verdes: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: terit@rpvca.gov To advise City of Rancho Palos Verdes of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at terit@rpvca.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from City of Rancho Palos Verdes To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to terit@rpvca.gov and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Rancho Palos Verdes To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to terit@rpvca.gov and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:  You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and  Until or unless you notify City of Rancho Palos Verdes as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Rancho Palos Verdes during the course of your relationship with City of Rancho Palos Verdes.