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AMG and Associates Inc (Change Order 096)City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 CHANGE ORDER MEMORANDUM TO: RAMZI AWWAD, DIRECTOR OF PUBLIC WORKS FROM: DAVID COPP, DEPUTY DIRECTOR OF PUBLIC WORKS DATE: May 13, 2024 SUBJECT: LADERA LINDA COMMUNITY PARK CONSTRUCTION CHANGE ORDER NUMBER: 96 Description of Construction Change Order Delete the entire scope of original contract work not required by the City, as identified on the Contractor’s Bid form as: “Bid Item 2 Alternate No.1, Demolish existing trees and brush and reseed with coastal sage scrub as shown on LD1.0, LP1.3, A1.01, A1.07”. Justification The contract identified two bid items (attached), with corresponding bid prices submitted by the Contractor (AMG): 1. Bid Item 1 – “Base Bid Lump Sum” - $13,586,000 2. Bid Item 2 – “Alternative No. 1, Demolish existing trees and brush and reseed with Coastal Sage Scrub as shown on LD1.0, LP1.3, A1.01, A1.07.” - $135,000 Bid Item 2 provided for the optional scope of additional landscaping along the hillside between the park’s lower tier and the Seaview community to the west, if exercised by the City after notice-to-proceed. As part of the December 6, 2022 City Council Agenda Report (attached), the City Council directed City staff to revise the scope of work for the fence and vegetation on the ocean-facing side of the park, which ultimately included deletion of the optional work specified in the contract as part of Bid Item 2. On May 22, 2023, AMG submitted Potential Change Order (PCO) 52, offering a partial credit against the original bid price. On June 5, 2023, the City rejected PCO 52, on the grounds that AMG could not substantiate any work being performed to date as part of Bid Item No. 2. On June 5, 2023, AMG submitted a Notice of Claim associated with the City’s rejection of PCO 52. On October 9, 2023, The City issued a letter to AMG requesting that a change order be signed for a full credit of the bid amount. DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 Between the date of AMG’s notice of claim and the City’s letter, a number of negotiation meetings and discussions including a meet and confer had been conducted without a resolution. On April 24, 2024, Ramzi Awwad and David Copp met with Tony Traverso of AMG and discussed the merits of the City’s and AMG’s differing views on the subject. As an outcome of the meeting, both parties agreed to a forthcoming change order to delete the full amount of bid item 2. Since this credited work involves adjustment to the contract’s scope of work and cost to complete, a change order needs to be issued to account for the deleted work and corresponding adjustment to the total contract value. Cost Analysis The Contractor could not substantiate with documentation that any scope of work as part of bid item no. 2 was performed. As such, no cost analysis or independent estimate was required. The full amount of the bid item is being credited as part of this change order, as agreed. Schedule Analysis There is no time extension associated with this change order, as agreed. Attachments: Construction Contract Change Order Summary Sheet Construction Contract Change Order Form Contractor’s Bid December 26, 2022 City Council Agenda Report Contractor’s PCO 52 with City Analysis Notice of Claim, Dated June 5th, 2023 Letter to AMG, Dated October 9th, 2023 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 6/19/2024 6/19/2024 6/20/2024 8405 44 0 0 11 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CONSTRUCTION CHANGE ORDER SUMMARY SHEET PROJECT NAME:Ladera Linda Community Park DATE:05/13/24 PROJECT CODE: CHANGE ORDER NUMBER COST AMOUNT SCHEDULE EXTENSION DATE PURCHASE ORDER NUMBER:20220215 ACCOUNT NUMBER:330-400-8405-8403 ORIGINAL CONTRACT AMOUNT:$13,721,000.00 ORIGINAL CONTINGENCY AMOUNT: PREPARED BY:JAMES O'NEILL CONTRACTOR NAME:AMG & Associates, Inc. CONTRACT NUMBER:FY2022-050 ORIGINAL COMPLETION DATE:07/27/23 TOTAL SCHEDULE CHANGE ORDERS:Working Days NEW CONTRACT COMPLETION DATE:02/23/24 $1,029,075.00 TOTAL CHANGE ORDERS COST:$1,010,912.90 REVISED CONTINGENCY AMOUNT:$1,208,194.98 NEW CONTRACT AMOUNT:$14,731,912.90 REMAINING CONTINGENCY AMOUNT:$197,282.08 CO#2 $12,628.58 Working Days 08/09/22 CO#3 $53,526.25 Working Days 08/31/22 CHANGE ORDER NUMBER COST AMOUNT SCHEDULE EXTENSION DATE CO#1 $54,534.52 Working Days 05/27/22 CO#6 $824.34 Working Days 09/01/22 CO#7 $10,202.36 Working Days 09/27/22 CO#4 $8,558.42 Working Days 09/01/22 CO#5 -$5,378.25 Working Days 09/01/22 CO#10 $42,918.80 Working Days 11/09/22 CO#8 $6,437.02 Working Days 09/27/22 CO#9 $1,818.52 Working Days 11/09/22 CO#13 $0.00 Working Days 12/30/22 CO#14 -$20,112.42 Working Days 12/30/22 CO#11 $33,868.27 Working Days 12/01/22 CO#12 $9,052.32 Working Days 12/01/22 CO#17 $12,582.87 Working Days 02/03/23 CO#18 $16,546.62 Working Days 02/09/23 CO#15 -$3,117.01 Working Days 01/17/23 CO#16 $59,788.90 Working Days 02/02/23 CO#21 $10,075.07 Working Days 02/21/23 CO#22 $3,178.42 Working Days 02/22/23 CO#19 $17,562.82 Working Days 02/09/23 CO#20 $3,679.17 Working Days 02/16/23 CO#23 $4,094.67 Working Days 02/23/23 CO#24 $19,573.51 Working Days 03/07/23 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 6/20/2024 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 6 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 24 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO#25 $8,909.82 Working Days 04/06/23 CO#26 $21,061.12 Working Days 04/25/23 CO#29 $1,055.31 Working Days 05/09/23 CO#30 $3,682.06 Working Days 05/18/23 CO#27 $136,226.21 Working Days 05/03/23 CO#28 $10,819.96 Working Days 05/05/23 CO #33 $10,095.54 Working Days 05/31/23 CO #34 $179,119.98 Working Days 06/08/23 CO#31 $2,104.03 Working Days 05/18/23 CO#32 $2,291.43 Working Days 05/19/23 CO # 37 $3,561.51 Working Days 06/16/23 CO #38 $23,527.90 Working Days 07/12/23 CO #35 $3,765.15 Working Days 06/08/23 CO #36 $697.56 Working Days 06/16/23 CO #41 $630.12 Working Days 07/26/23 CO #42 $6,466.62 Working Days 08/03/23 CO #39 $24,530.09 Working Days 07/25/23 CO #40 $11,002.33 Working Days 07/26/23 CO #45 $35,792.08 Working Days 10/10/23 CO #46 -$6,270.83 Working Days 10/10/23 CO #43 $1,647.09 Working Days 08/24/23 CO #44 $23,867.61 Working Days 08/29/23 CO #49 -$3,253.37 Working Days 10/10/23 CO #50 $246.57 Working Days 10/10/23 CO #47 $0.00 Working Days 10/10/23 CO #48 $0.00 Working Days 10/10/23 CO #53 -$2,446.03 Working Days 12/05/23 CO #54 $1,807.98 Working Days 12/05/23 CO #51 -$44,040.60 Working Days 10/10/23 CO #52 $6,575.10 Working Days 10/12/23 CO #57 $8,575.63 Working Days 12/28/23 CO #58 $982.98 Working Days 12/28/23 CO #55 -$19,277.91 Working Days 12/14/23 CO #56 -$35,244.14 Working Days 12/21/23 CO #61 $5,590.13 Working Days 01/11/24 CO #62 $2,674.08 Working Days 02/12/24 CO #59 $8,890.83 Working Days 01/02/24 CO #60 $9,524.04 Working Days 01/10/24 CO #65 $251.55 Working Days 02/12/24 CO #66 $47,423.41 Working Days 02/12/24 CO #63 $690.91 Working Days 02/12/24 CO #64 $2,200.00 Working Days 02/12/24 CO #69 $4,599.28 Working Days 02/12/24 CO #70 $5,364.69 Working Days 02/12/24 CO #67 $36,343.87 Working Days 02/12/24 CO #68 $3,203.68 Working Days 02/12/24 CO #73 $1,376.77 Working Days 02/12/24 CO #74 $4,408.47 Working Days 02/12/24 CO #71 $9,892.05 Working Days 02/12/24 CO #72 $10,556.39 Working Days 02/12/24 CO #77 $7,240.93 Working Days 02/12/24 CO #78 $7,616.16 Working Days 02/12/24 CO #75 $11,058.04 Working Days 02/12/24 CO #76 $5,111.88 Working Days 02/12/24 CO #79 $4,979.68 Working Days 02/12/24 CO #80 $1,284.55 Working Days 02/12/24 CHANGE ORDER NUMBER COST AMOUNT SCHEDULE EXTENSION DATE CO #81 $1,532.95 Working Days 02/12/24 CO #82 $4,861.51 Working Days 02/12/24 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO #83 $8,438.05 Working Days 02/12/24 CO #84 $14,145.08 Working Days 02/12/24 CO #87 $4,895.73 Working Days 02/12/24 CO #88 $12,307.50 Working Days 02/24/24 CO #85 $8,985.97 Working Days 02/12/24 CO #86 $8,604.89 Working Days 02/12/24 CO #91 $8,378.63 Working Days 02/24/24 CO #92 $1,279.29 Working Days 02/24/24 CO #89 VOID Working Days 02/24/24 CO #90 $0.00 Working Days 02/24/24 CO #95 $75,483.41 Working Days 05/13/24 CO #96 Working Days 05/13/24 CO # 93 $15,295.33 Working Days 02/24/24 CO #94 $20,070.50 Working Days 02/24/24 CO # Working Days CO # -$135,000.00 Working Days CO # Working Days DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 thirteen million seven hundred twenty one thousand 13,721,000 thirteen million five hundred eighty six thousand. 13,586,000 one hundred and thirty five thousand 135,000 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 CITY COUNCIL MEETING DATE: 12/06/2022 AGENDA REPORT AGENDA HEADING: Regular Business AGENDA TITLE: Consideration and possible action to determine the limits of removal of the existing fence and vegetation on the ocean-facing side of the Ladera Linda Community Park. RECOMMENDED COUNCIL ACTION: (1) Review staff’s recommended limits of removal of existing fencing and vegetation on the ocean-facing side of the Ladera Linda Community Park in response to neighbors’ requests; (2) If deemed acceptable, direct staff to make the following revisions to the Ladera Linda Community Park plans: a. Lower the existing fence and trim the plantings along the entire ocean-facing side of the park to a height of 42 inches from the finished grade, and fill in any gaps in vegetation along the fence with new similar plants; b. Plant a vine or hedge that will grow up to 42 inches in height along the park facing side of the existing ocean-facing fence for screening purposes; c. Plant a barrier of coastal sage scrub and/or other native plants within the entire landscape setback zone between the top of slope and walking paths , except where the walking path approaches the stairway; d. Install a context-sensitive railing, to be selected by Staff, at a height ranging between 36- and 42- inches adjacent to the walking paths along the entire ocean-facing side of the park; and, e. Eliminate the Council-approved 6-foot chain link fence along the slope of the ocean-facing side of the park and retain the existing vegetation on the slope. (3) Direct staff to monitor the effectiveness of the plan revisions for City Council review one year after the park grounds and building are opened to the public to determine if further revisions are warranted. FISCAL IMPACT: The fiscal impact of the recommended action is being analyzed , and a separate memorandum on the cost will be transmitted to the City Council as late correspondence by December 5, 2022. Amount Budgeted: $18,770,084 Additional Appropriation: $0 Account Number(s): 330-400-8405-XXXX ($13,111,229) (CIP Fund – Ladera Linda/various accounts 333-400-8405-XXXX ($3,953,000) 1 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 (ARPA Funding – Ladera Linda/various accounts) 334-400-8405-XXXX ($1,705,855) (Quimby Fund – Ladera Linda/various accounts) ORIGINATED BY: James O'Neill, Project Manager Lincoln Lo, PE, Public Works Deputy Director REVIEWED BY: Ramzi Awwad, Public Works Director APPROVED BY: Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Ladera Linda Community Park Alternate Fencing Proposal from Ladera Linda Homeowners Association and Seaview Residents Association (page A-1) B. Correspondence from Ladera Linda and Seaview residents (page B-1) C. November 15, 2022 City Council Staff Report D. October 19, 2021 City Council Staff Report E. March 1, 2022 City Council Staff Report BACKGROUND: On October 19, 2021, the City Council approved the updated Ladera Linda Community Park Landscape, Lighting, Safety and Security Plans, and received and filed the project cost estimate. In response to neighbors’ concerns about how the existing foliage provides a buffer between the park and neighborhood, the City Council, in its motion, also directed Staff to keep the existing foliage along the southeast portion of the property (which will be referred to in this report as the “lower tier”), then during the framing of the community building, conduct a view assessment to ensure Catalina Island views from the building would not be blocked. Staff was directed to return to the City Council with a determination of the extent of recommended foliage trimming. On November 15, 2022, the City Council was initially scheduled to consider the limits of removal of the existing fence and vegetation on the ocean -facing side of the lower tier of Ladera Linda Community Park (Attachment C). Staff intended to incorporate input from both the Ladera Linda and Seaview communities into the November 15, 2022 staff report. However, Staff inadvertently reached out to an outdated contact at the Seaview Residents Association and did not receive any input from them prior to publishing the staff report. Staff was subsequently alerted to this inadvertent oversight by the Seaview community. To allow sufficient time for the Seaview community to provide input, the City Council continued this item to its December 6, 2022 meeting. Since November 15, Staff has utilized the additional time to conduct guided site visits of the subject area of Ladera Linda Community Park to neighbors from both the Ladera Linda and the Seaview communities, as well as incoming Councilmember Seo. All current 2 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 Councilmembers had previously attended guided site visits with Staff (with no more than two Councilmembers visiting the site at any one time). This evening, the Council is being asked to consider Staff’s recommendations regarding the removal of existing fencing and vegetation not only along the lower tier, but as well as the middle and upper tiers, in response to the neighbors’ requests. DISCUSSION: At this time, the rough grading of the site and the framing of the building are substantially complete. Views from the site are observed in a southerly direction and consist of views of Catalina Island and the Pacific Ocean. Staff conducted a view assessment from the location of the community building, which is situated in the middle tier of the site. More specifically, Staff observed views from the southwest side of the building and determined the view of Catalina Island is not impaired by the existing vegetation on the lower tier. Views are not impaired because the pad of the community building is approximately 6 feet higher in elevation than the lower tier of the site. A person of average height would have a sightline more than 5 feet higher than the top of the foliage on the lower tier. Exhibit 1 below shows the view from the south side of the building. Exhibit 1: View from South Side of Ladera Linda Community Park Building 3 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 As the view of the park is further assessed from the lower tier park area, it is apparent that the user experience will be fundamentally different depending on whether the existing vegetation and fence along the ocean-facing side of the lower tier remains at its current height as shown in Exhibit 2 below. Exhibit 2: View from Ocean-Facing Side of Lower Tier In addition to the user experience, Staff considered input from the Ladera Linda and Seaview communities. Since November 15, a total of 27 residents attended guided site visits with Staff offered on various days to accommodate the schedules of residents. Additionally, Staff obtained input via phone calls and emails (Attachment B). In summary, residents overwhelmingly expressed the opinion that the ocean-facing side fencing and vegetation should remain for the lower tier as well as for the middle and upper tiers. Residents from the Seaview community expressed privacy, security, and noise concerns with the removal of the fencing and vegetation from the top of the slope. To address their concerns, the boards of the Ladera Linda Homeowners Association and the Seaview Residents Association submitted a proposal for the City Council’s consideration (Attachment A). This proposal includes the following: 4 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 1) Keep (or replace) the existing fence and plants along the entire ocean-facing side of the park, but lower both to a height of 48 inches and fill in any gaps in vegetation with new, similar plants; 2) Install the planned plant barrier with a minimum width of 17 feet along the entire ocean-facing side of the park; 3) Install a new fence at a height of 48 - or 42-inches, of a material and style to be selected by Staff, on the park side of the plant barrier. 4) Eliminate the proposed 6-foot chain link fence along the slope of the ocean-facing side of the park, keep the existing vegetation on the slope in place, and fill in any bare spots with additional foliage. Staff has reviewed the Ladera Linda Homeowners Association and the Seaview Residents Association proposal and is in general agreement with their request. Thus, staff recommends the City Council approve a variation of their proposal as follows: 1) Lower the existing fence and trim the plantings along the entire ocean-facing side of the park to a height of 42 inches from the finished grade, and fill in any gaps in vegetation along the fence with new similar plants; 2) Plant a vine or hedge that will grow up to 42 inches in height along the park facing side of the existing ocean-facing fence for screening purposes; 3) Plant a barrier of coastal sage scrub and/or other native plants with in the entire landscape setback zone between the top of slope and walking paths, except where the walking path approaches the stairway; 4) Install a context-sensitive railing, to be selected by Staff, at a height ranging between 36- and 42- inches adjacent to the walking paths along the entire ocean- facing side of the park; and, 5) Eliminate the Council-approved 6-foot chain link fence along the slope of the ocean-facing side of the park and retain the existing vegetation on the slope. Exhibit 3 below illustrates the proposed revised site plan recommended by Staff. Exhibit 3: Proposed Modification of Vegetation, Fencing, and Railing – Plan View 5 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 Staff believes the above recommendations will address the privacy, security, and noise concerns of neighboring communities as well as achieve the October 19, 2021 City Council directive. Furthermore, if City Council finds the recommendations acceptable, they may also direct staff to implement the recommendations and monitor their effectiveness for review one year after the park grounds and building are opened to the public to determine if further revisions are warranted. The recommended changes, if approved by the City Council, may have a time and cost impact on the project. The impact is currently being assessed and a separate memorandum on the cost will be issued as late correspondence by December 5, 2022. Finally, Staff recommends keeping the vegetation and fencing along the Forrestal Drive - facing side of the lower tier to maintain privacy and a buffer between the neighborhood to the east and the park ground, as shown in Exhibit 4 below. Exhibit 4: Lower Tier Views Toward Forrestal Drive ADDITIONAL INFORMATION: Project Construction Status On March 1, 2022, the City Council approved the Ladera Linda Community Park Project budget, approved the construction documents, and awarded a construction contract and associated professional services agreements to proceed with construction of the project. A Notice to Proceed with construction was issued on March 28, 2022 to the construction 6 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 contractor, AMG. Since that time, construction has been progressing generally on schedule, with an anticipated completion of August 2023. The following key construction activities have been substantially completed: • Rough grading of site • Undergrounding of main line utilities and drainage pipes • Building foundation, framing, and roof • Storage shed foundation and framing • Trash and equipment enclosure walls • Light pole foundations • Basketball court pad Others are in progress, including: • Site perimeter fencing • Stepped terrace • Accessibility ramp between upper-tier and middle tier • Drainage swales Project Budget Status Update The project remains within the approved budget of $18,770,084. Below is a current cost summary table for the project. Councilmember Comments on Other Site Elements In addition to providing input on the view assessment, Councilmembers have provided input on the security and screening of the trash and equipment enclosure and the planting 7 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 selection for the project’s consideration. For the trash and equipment enclosure, Councilmembers commented that the current cream-colored stucco design of the enclosure is too prominent. As a response, Staff proposes planting creeping fig vines around the enclosure to better blend into the surround ing slope. Also, Councilmembers expressed concern about the possibility of trespassing into the enclosure from the top. As a response, Staff is working on options to provide higher walls and install barrier vegetation in certain areas to the enclosure to reinforce security. Finally, based on Mayor Pro Tem Ferraro’s input, Staff will be considering the inclusion of cherry trees as well as birds of paradise plants in the landscaping palette. Neighborhood Construction Concerns In recent weeks, neighboring residents contacted the City to express concerns about construction activities that have been negatively impacting their neighborhood. These activities included some construction crew members arriving at the project site prior to 7 a.m., vehicles idling on Forrestal Drive while waiting to access the project site, lack of traffic control in instances where large trucks with equipment are attempting to access the project site or unload on Forrestal Drive, lack of traffic control when work has to take place along the sidewalk of Forrestal Drive, and more frequent use of the lower gate than expected. Additionally, concerns were expressed about dust control. Staff, in conjunction with the contracted project management team, have repeatedly met with and issued contract non-compliance notices to AMG to address these concerns. These issues are arising because of the coordination and communication challenges involving oversight of over 100 sub-contractors and suppliers. Regardless, AMG has committed to taking steps to prevent the reoccurrence of these events and similar situations as follows: 1) Adding a Senior Project Manager to increase coordination and communication with sub-contractors and suppliers. 2) Posting a Site Access Coordinator near the intersection of Forrestal Drive and Palos Verdes Drive South starting at 6:30 a.m. daily to prevent any crew members and delivery trucks from driving up Forrestal Drive to the project site before 7 a.m. From 7 a.m. to 6:30 p.m., the Site Access coordinator will be stationed at the access gate to meet any large trucks on Forrestal Drive to prohibit parking or staging on Forrestal Drive and to provide traffic control, should it be needed to navigate the turns into the project site or work on utilities along the sidewalk. 3) Advanced coordination with the City, including justification, prior to the use of the lower gate into the site. 4) Diligent application of all required dust control. 5) Additional signs will be strategically located at Forrestal Drive and the project site reinforcing the contract requirements while minimizing the proliferation of signs in the neighborhood. 6) Cameras will be added at the main gate to monitor traffic pulling up at the upper driveway. 8 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 Fulfillment of these commitments will be observed on an ongoing basis, and should noncompliance with contract provisions continue, the City will direct AMG to replace its field management staff with staff that can comply with the construction contract. Additional measures will be considered on an escalating basis, should the need arise. CONCLUSION: Staff recommends the City Council approve the plan revisions outlined in the Discussion Section to provide for a user experience matching the improved site while also addressing the privacy, security, and noise concerns of the Ladera Linda and Seaview residents. ALTERNATIVES: In addition to the Staff recommendation s, the following alternative actions are available for the City Council’s consideration: 1. Direct Staff to leave the existing vegetation and fence in its current condition for the lower, middle, and/or upper tiers. 2. Direct Staff to remove some portion of the existing vegetation and fence for the lower, middle, and/or upper tiers, as defined by the City Council. 3. Take other action, as deemed appropriate. 9 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 DATE: November 27, 2022 TITLE Seaview Residents Associations and Ladera Linda Homeowners Association alternative fencing and landscaping proposal for the ocean-facing/southern perimeter of the Ladera Linda Community Park (“Ladera Linda”). Specifically, the entire southern perimeter of Ladera Linda, including the upper, middle, and lower tiers. BACKGROUND A plan has been recommended by Staff for consideration by the RPV City Council for the ocean-facing/southern perimeter of Ladera Linda. It is our understanding that the fencing and vegetation on the east side of Ladera Linda, along Forrestall Drive, is to remain. The agenda item before the Council is to act upon Staff recommendations for the lower tier of Ladera Linda. The Staff recommendation is to remove the existing fence and foliage and replace it with very low foliage with a relocation of the fence considerably down the hillside slope above Dauntless Drive in the Seaview neighborhood. This recommendation has only recently come to the attention of the Seaview Residents Association. As acknowledged by City Staff, communication errors did not previously provide this information to the community residents for consideration and input. The leadership of both Seaview and Ladera Linda have contacted their community members and have received numerous concerns that the Staff recommendation will significantly degrade the privacy and security of the Seaview community and create significant noise issues. This proposal is in response to those concerns and is designed to provide the RPV City Council with an alternative that we believe will provide for: 1) Our communities’ privacy and security; 2) Abatement of most noise issues. 3) Preserve unobstructed ocean and Catalina Island views from the new facility and most of the renovated property; and 4) Provide security for the new facility. We ask the Council to consider the below actions which create a uniform barrier along the entire ocean facing, southern border of Ladera Linda. A-1 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 This proposal has been reviewed and endorsed by the boards of both the Seaview Residents Association and the Ladera Linda Homeowners Association, in consultation with numerous concerned members of both Associations. RECOMMENDED COUNCIL ACTION 1. Keep (or replace) the existing fence and plants (“shrubbery/hedge”), but lower both the fence and shrubbery/hedge to 48 inches. The shrubbery/hedge is currently against the south side of the existing fence. Fill in any gaps in the shrubbery/hedge with new, similar plants. This can be accomplished by keeping the existing concrete curb, cutting the current fence poles, and adding new 48-inch chain link fencing; and cutting the south side shrubbery/hedge from 72 inches to 48 inches along the entire length of the property. The sharp drop-off below the fence coupled with preservation and filling in of existing vegetation will create a buffer higher than 4 ft. to prevent entry into the grounds. 2. Keep the planned minimum of 17 ft wide “plant barrier” along the entire southern perimeter of Ladera Linda and plant dense plants/shrubbery/hedges 48 inches high to act as a natural barrier. This plant barrier is to be located on the north side of the existing fence and is already part of the approved design, at various widths along the entire southern perimeter. 3. Install a new 48 inch (or 42 inch) high fence (could be decorative wrought iron, post and wire, chain link, wood, glass, or other material selected by Staff) on the north side of the plant barrier (meaning it will be inside Ladera Linda boundary proper). This proposal will create a minimum 17 ft wide barrier along the entire southern perimeter of the park, with fences on both north and south sides of the plant barrier. 4. Eliminate the proposed construction of a new 6-foot chain link fence down and along the hillside/slope of the entire southern border of Ladera Linda. Leave existing ground covering vegetation in place. It is well established, drought tolerant and mature. Fill in any bare spots with additional foliage. A-2 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 Positive Outcomes of this Proposal - Security of/at Ladera Linda would be maintained. Privacy would also increase for Seaview residents in that no homes, even those immediately below Ladera Linda, would be able to be seen with this configuration. Noise mitigation may in fact improve with the additional plantings. Aesthetics would be enhanced. Safety would also improve significantly in that this proposal will deter through pedestrian traffic and keep the public from going to the top edge of the park and possibly falling down the slope (as would be very possible in the pending Staff recommended plan). Importantly, the outstanding Catalina and ocean views for the public will be maintained. FISCAL IMPACT Without conducting a detailed analysis, we believe that savings may be achieved by not needing to construct a new 6 foot fence line down the hill and the reduction in the number of new plans and the water needed to esatablish/grow them. There will also be less construction impact to the stability of the existing hillside. SUBMITTED BY The Seaview Homeowners Association Board of Directors, several members of the Ladera Linda Neighborhood Board of Directors and numerous residents at large. ATTACHED SUPPORTING DOCUMENT Side-view schematic document detailing the above proposal. A-3 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 A-4 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482               Input from residents regarding fence and vegetation along the  ocean side of the Ladera Linda Community Park site             B-1 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 From: Patricia Stenehjem <patsyanntoo@icloud.com>   Sent: Friday, November 11, 2022 3:48 PM  To: CC <CC@rpvca.gov>  Subject: Removal of the existing fence and vegetation on the ocean‐facing side of Ladera Linda  Community Park    Dear Mayor and City Council members, please consider installing at least a 4 foot wall or fence  (preferably planted similar to the Forrestal side) at the top of the slope on the ocean‐facing side of the  Community Center for safety reasons, and for privacy for the downslope residents in Seaview.  I seem to  remember there were issues years ago at the AYSO field with children running down the slope there.   Also, having a fence might encourage some of the “sunset seekers” who are likely to flock to the park, to  view the sunset from the more westerly area near the Community Center building,  thus providing more  privacy to those of us whose homes are directly east of the park.  Respectfully,  Patricia Stenehjem      From: Dan Rouimi <danrouimi@yahoo.com>   Sent: Saturday, November 12, 2022 10:42 AM  To: CC <CC@rpvca.gov>  Subject: Consideration and possible action to determine the limits of removal of the existing fence and  vegetation on the ocean‐facing side of the lower tier of Ladera Linda Community Park.  Dear City council,  In response to the possible approval of the plan below I would like to submit my feedback as a resident  and HOA board member of Seaview.  AGENDA TITLE:  Consideration and possible action to determine the limits of removal of the existing fence and vegetation on the ocean-facing side of the lower tier of Ladera Linda Community Park.  I am NOT in favor of doing anything to the existing fence and vegetation in place in the lower tier of  Ladera Linda Community Park. I have the following questions :  1. What type of environmental survey will be done to ensure there is no impact on the flora and fauna  that inhabit that area. There are endangered species of gnatcatchers in the area.  2. What type of geological survey will be done to limit further erosion on the hill.  3. Why remove existing vegetation that is drought proof and requires no irrigation.   4. How will this removal impact the privacy of residents in Sea View.  5. What are the impacts of park construction on the houses directly below the construction site. ( I have  already spoken to one community member who says they have experienced structural cracks in the  foundation of their home. We will inquire further to other residents who may have sustained similar  damage.   B-2 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 6. Why does the staff still recommend removing the fence when residents from Ladera Linda are also  again lowering this fence.  7. The removal of this fence will decrease the privacy, increase noise and reduce the quality of life for  residents in sea view and Ladera Linda communities. How can we avoid this.  8. How will this fence removal affect property values in Seaview.    Sincerely,  Daniel Rouimi      From: Elizabeth Sax <saxhouse1@gmail.com>  Sent: Sunday, November 13, 2022 9:54 PM  To: CC <CC@rpvca.gov>  Cc: jduhovic@hotmail.com <jduhovic@hotmail.com>; Rayne@shermandesigngroup.net  <Rayne@shermandesigngroup.net>; planningpros@earthlink.net <planningpros@earthlink.net>;  cdoogirl@cox.net <cdoogirl@cox.net>; jedorsett@gmail.com <jedorsett@gmail.com>;  mary.hermens@gmail.com <mary.hermens@gmail.com>; davidparadigm@gmail.com  <davidparadigm@gmail.com>; danrouimi@yahoo.com <danrouimi@yahoo.com>;  kitmsong@yahoo.com <kitmsong@yahoo.com>; Gtaccini@cox.net <Gtaccini@cox.net>  Subject: OPPOSED to the Ladera Linda Community Park Landscape/ Fence Project ‐ Council Meeting, 11‐ 15‐2022, Agenda Item #5      Dear Rancho Palos Verdes City Council,  I am writing to strongly oppose the recommended council action related to the removal of fencing and  vegetation along the border of the Ladera Linda Community Park above the Seaview development.  As a  resident of Seaview, I believe that the recommended action is detrimental to our community.  Removal  of the fencing and landscaping puts our Seaview community at greater risk of burglaries, noise, invasion  of privacy, and additional potential for discarded rubbish for the residents of Seaview to contend with.   The City has closed off specific Rancho Palos Verdes hiking trails due to increased burglaries and those  trails have far less foot traffic than the park will have.  We need and deserve to have fencing for our  resident's protection and park attendees deserve to have fencing for their children's and pet's  protection. Shrubbery on the hillside not only mitigates noise, it helps prevent erosion. The existing  plants on the perimeter are drought tolerant so there is no need to remove them at additional cost to  the city.   Each of the city council candidates that ran for the recent RPV election ran on safety, this is your  opportunity to show us you mean it and provide Seaview safety by keeping a fence and shrubbery  where it is. I ask that the council vehemently reject the idea of removing the fence and shrubbery.   Sincerely, Elizabeth Sax  4022 Admirable Dr. (Seaview) HOA)  B-3 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 Rancho Palos Verdes, CA       From: Elliot Levy <elliotlevy@gmail.com>   Sent: Monday, November 14, 2022 8:35 AM  To: CC <CC@rpvca.gov>; CityClerk <CityClerk@rpvca.gov>  Subject: City Council Nov. 15 Regular Business Item #5: Removal of Ladera Linda Park Fence and  Vegetation    Dear Councilmembers,    Following the recent onslaught of construction permit violations at the Ladera Linda Park, I was  disappointed to see Staff make recommendations to further diminish residents' quality of life in Ladera  Linda and Seaview with the removal of the perimeter fence and foliage.    As Staff have noted in their report and I understand you have all observed, the lower tier fence does not  obstruct views from the new building or higher tiers of the park. Therefore, the fence and foliage should  be kept in place around the lower tier to continue providing a visual and sound barrier for nearby homes  and discourage park visitors from approaching the perimeter slope. Staff's suggestion to replace the  fence with coastal sage scrub will not provide a sufficient barrier, and is unnecessary considering wide  ocean views are readily available in other areas of the new park, along Forrestal Drive and the parks  directly across PV Drive South.    Maintaining the fence would also be consistent with approved site plans to limit noisy activities to the  areas of the park farthest from homes. We want to keep the lower tier as a quiet place for passive  recreation and avoid attracting even more visitors to picnic and party in this area. With the proliferation  of portable speakers and barbeques, we have seen the impact of creating large open spaces with ocean  views in our city and know Rec & Park staff as well as LASD have limited resources to enforce  disturbance laws. Vining plants like bougainvillea can be added to the existing fence to improve its  appearance and discourage visitors from approaching the park perimeter.    The destruction of large trees and foliage at the site has already been detrimental to the area, and I  would like to avoid any further unnecessary removal of plants along the perimeter in this sensitive  habitat near the Preserve.    Please keep the fence and foliage and avoid subjecting Ladera Linda and Seaview residents to any  further negative impacts from this park.  We are counting on you to protect our safety, peace and quiet, and property values.    Thank you,  Elliot Levy      From: Dianne Hassen <dihassen@icloud.com>   Sent: Monday, November 14, 2022 7:16 AM  To: CC <CC@rpvca.gov>  Subject: OPPOSED to the Ladera Linda Community Park Landscape/ Fence Project ‐ Council Meeting, 11‐ 15‐2022, Agenda Item #5  B-4 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 I am writing to oppose the recommended council action related to the fencing  and vegetation along the border of the Ladera Linda Community Park.  As a  resident of Seaview, I believe that the recommended action is detrimental to our  community.  I ask that the Council either reject this action or delay action on this  item until there is input from the Seaview Community about our community  priorities.  Sincerely,  Seaview Resident  4230 Stalwart Drive      From: Irene Henrikson <irene.henrikson@cox.net>   Sent: Monday, November 14, 2022 9:23 AM  To: CC <CC@rpvca.gov>  Subject: LL    Please keep a fence and foliage to protect the privacy of home owners in Ladera Linda and Seaview.    Paul and Irene Henrikson  32404 Searaven        From: Sandra <san551@cox.net>   Sent: Monday, November 14, 2022 9:40 AM  To: CC <CC@rpvca.gov>  Subject: Opposed to the Ladera Linda Community Park Landscape/Park Fence Project 11/15/22 Agenda  Item 5  We are strongly opposed to changing the location of the fence surrounding the Ladera Linda  property.  We have lived on Valor Place, a cul de sac immediately below the park for 24 years.  There  have been incidents of unsupervised “kids” throwing rocks at residences below the center, both into  pools and yards as well as one time striking a young child on the face.  Unsupervised children are often  on the hillsides while their parents are involved in soccer and not restricting their activities.  Other times  people have sat on the swales drinking alcohol (leaving litter).  Since the area is secluded, access from  the center into our properties is easily done without being seen and has resulted in burglaries.  Every  property on our street has installed security due to seclusion and ease of access from the park above.    I raised my concerns at one of the community meetings because no fencing was shown on the  plans.  We need both the current fencing where located to deter intrusion as well as large native  B-5 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 vegetation to buffer the views into our backyards and pools.  The fencing will also ensure the safety of  guests to the park so that they remain in the park on trails and designated play areas.      We bought here because it is quiet and remote.  We don’t want to have forced interaction with users of  the updated facility looking down at our family and friends enjoying our yard/pool while they are at  Ladera Linda.  Without the existing large barriers, people have will no limits to bad behavior.     Thank you    Sandra Heffernan      From: klenders klenders <klenders@cox.net>   Sent: Monday, November 14, 2022 9:49 AM  To: CC <CC@rpvca.gov>; CityClerk <CityClerk@rpvca.gov>  Subject: OPPOSED to the Ladera Linda Community Park Landscape/ Fence Project ‐ Council Meeting, 11‐ 15‐2022, Agenda Item #5  Good Morning,  I am writing to oppose the recommended council action related to the fencing and vegetation along the  border of the Ladera Linda Community Park. As a resident of Seaview, I believe that the recommended  action is detrimental to our community. I ask that the Council either reject this action or delay action on  this item until there is input from the Seaview Community about our community priorities.  Thank you for your consideration.  Sincerely,  Seaview resident      From: Rayne Sherman <rayne@shermandesigngroup.net>   Sent: Monday, November 14, 2022 10:01 AM  To: Ara Mihranian <AraM@rpvca.gov>; CC <CC@rpvca.gov>  Cc: Dan Rouimi <danrouimi@yahoo.com>; David Potter <davidparadigm@gmail.com>; Gerry Taccini  <Gtaccini@cox.net>; Jeff Dorsett <jedorsett@gmail.com>; Jerry V. Duhovic <jduhovic@hotmail.com>;  Kit M. Song <kitmsong@yahoo.com>; Lori Givens <cdoogirl@cox.net>; Mary Hermens  <mary.hermens@gmail.com>; Pam Sherman <Planningpros@earthlink.net>; Rayne Sherman FIIDA  <Rayne@ShermanDesignGroup.net>  Subject: OPPOSED to the Ladera Linda Community Park Landscape/ Fence Project ‐ Council Meeting, 11‐ 15‐2022, Agenda Item #5   B-6 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 To RPV City Council and Staff,  I am opposed to the Ladera Linda Community Park Landscape/ Fence Project  Proposal for the following reasons:     RPV Staff has not involved/ coordinated the staff approved proposal with  the SeaView Residents Association (SRA) or the greater neighborhood.   Until the following SRA priorities are discussed with the effected  community, I oppose the proposal in in its present form.  1. Security of the SRA neighborhood.  2. Privacy of the SRA neighborhood.  3. Noise into the SRA neighborhood.  4. Views – not downhill, but straight‐out.    There is no urgency in the passage of this proposal on the 15th , the construction  of the new community center is months from completion, I urge you delay the  approval of this proposal and start to coordinate with the SRA.     Rayne Sherman, 4043 Admirable Dr. Rancho Palos Verdes, CA 90275     From: Steven Lapine <stevenlapine@auditamerica.net>   Sent: Monday, November 14, 2022 11:11 AM  To: CityClerk <CityClerk@rpvca.gov>  Cc: CC <CC@rpvca.gov>; pt17stearman@gmail.com  Subject: Ladera Linda Park Fence and Foliage Removal on Nov 15 City Council Agenda  I object to city staff’s recommendation to remove the privacy foliage and existing fence around the  Ladera Community Center and I ask the City Council to reject the proposal. This is completely unfair to  the surrounding neighbors that are already burdened by the changes turning Ladra Linda from a  neighborhood park to a tourist destination. It’s my understanding the city will be renting out the facility  for parties and weddings which I 100% reject.     B-7 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 These changes to the park make privacy even more important. I can’t understand why the City is not  supporting the neighbors in our community. The City should not be in the events business. Staff  continues to convert a neighborhood park into a tourist destination and they should be checked by the  elected City Council representing our community.     I know how this will effect Sea View because the City allowed my neighbor to install a large observation  window, set just 6 feet from the property line. This new window looks right down on my back yard and  has eliminated our privacy. The City needs to get dialed back into making the City a better place for the  residents.    I urge Council to reject the request to remove the foliage and the fencing.     Best Regards,    Steven LaPine  310‐938‐0875      From: ezstevens <ezstevens@cox.net>   Sent: Monday, November 14, 2022 1:01 PM  To: CC <CC@rpvca.gov>  Subject: I am Opposed to the City Council's recommendation on the Ladera Linda Community Park  Landscape/ Fence project.  Subject Line: I am  OPPOSED to the Ladera Linda Community Park Landscape/  Fence Project ‐ Council Meeting, 11‐15‐2022, Agenda Item #5  Dear City Council,  I am writing to oppose the recommended council action related to the fencing  and vegetation along the border of the Ladera Linda Community Park.  As a  resident of Seaview for 40 plus years, I believe that the recommended action is  detrimental to our community.  I ask that the Council either reject this action or  delay action on this item until there is input from the Seaview & Ladera Linda  Community about our community priorities.  1. What type of geological survey will be done to limit further erosion on the hill?? B-8 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 2. Why remove existing vegetation that is drought proof and requires no irrigation?. 3. How will this removal impact the privacy of residents in Sea View? 4. What are the impacts of park construction on the houses directly below the construction site. ( I have already spoken to one community member who says they have experienced structural cracks in the foundation of their home. We will inquire further to other residents who may have sustained similar damage?? 5. Why does the staff still recommend removing the fence when residents from Ladera Linda are also against lowering this fence? 6. The removal of this fence will decrease the privacy, increase noise and reduce the quality of life for residents in sea view and Ladera Linda communities. How can we avoid this? 7. How will this fence removal affect property values in Seaview? 8. What type of environmental survey will be done to ensure there is no impact on the flora and fauna that inhabit that area. There are endangered species of gnatcatchers in the area? Sincerely,  Seaview resident  Edward Stevens  Conqueror Dr.        From: Jenay Michou <jenaymichou@gmail.com>   Sent: Monday, November 14, 2022 1:01 PM  To: CC <CC@rpvca.gov>  Cc: CityClerk <CityClerk@rpvca.gov>  Subject: OPPOSED to the Ladera Linda Community Park Landscape/ Fence Project ‐ Council Meeting, 11‐ 15‐2022, Agenda Item #5  I am writing to vehemently oppose the recommended council action related to  the fencing and vegetation along the border of the Ladera Linda Community  Park.  As a resident of Seaview, I believe that the recommended action is  detrimental to our community.  I ask that the Council either reject this action or  B-9 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 delay action on this item until there is input from the Seaview Community about  our community priorities.  In the public statement, the city stated our HOA was informed of the site visit and  opportunity for discussion. This is not true. Board president and previous RPV  mayor Jerry Duhovic did not receive an email with this information, nor did any  other SRA board member.     We have great concerns about the current erosion of the hillside, the trash and  debris that will accumulate at the inaccessible fence line, the noise level that will  no longer be dampened by the current shrubbery, and the site lines that will now  be directly into our homes. The original scope directed the project to create a  view line from the community center. This has been achieved, per the public  statement. There is no reason the expand the project and create additional view  sites when many such sites currently exist nearby including Founder’s Park and  the Marilyn Ryan Park. This opinion has also been shared by the Ladera Linda  residents who were able to visit the site. They recommended the fence and  shrubbery remain as is, with the addition of some vining plants to cover what it  appears the project believes to be unsightly fencing.   Jenay Rouimi   Dauntless Drive, Rancho Palos Verdes       From: KIT & KWI <kitmsong@yahoo.com>   Sent: Monday, November 14, 2022 1:22 PM  To: CC <CC@rpvca.gov>  Cc: Ara Mihranian <AraM@rpvca.gov>  Subject: Action Item 5 for upcoming City Council Meeting  I am writing in opposition to the proposed staff recommended action for the  existing fence and it’s replacement as a part of the Ladera Linda project.  I ask for  the council to either reject the proposal or delay action until meeting with  Seaview Residents Association can be held for community input.  While there is  mention of SRA having been contacted, none of the present board members or  residents of the community have been contacted.    B-10 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482   The community has strong views on this and would like to meet with city officials  on site to review the plan and to seek an alternate solution to the proposed plan.    Sincerely   Kit Song Board member of SRA.        From: Herb Stark <pt17stearman@gmail.com>   Sent: Monday, November 14, 2022 1:42 PM  To: CC <CC@rpvca.gov>; CityClerk <CityClerk@rpvca.gov>  Subject: City Council Meeting November 15th Regular Business Item 5  City Council Meeting November 15th Regular Business Item 5 Removal of the existing fence and vegetation at Ladera Linda Park I am speaking against removing the existing fence and vegetation along the ocean side of Ladera Linda Park. Staff is not being honest as they did not directly contact the affected residents of both Ladera Linda and Seaview but relied on the individuals of the associations. As a result they received very little response which I am assure was their intent to mislead the council to believe that the residents did not care or saw no impact. This item should be removed from the agenda until proper resident responses are considered. Staff also distorts city goals when they state that the City’s goal to preserve views and vistas for the public but not considering the detrimental effects that it will have on the surrounding residents. It seems that staff give a higher priority to visitors that the surrounding residents. 1. The removal of this fence will decrease privacy, increase noise and reduce the quality of life for residents in Seaview and Ladera Linda communities. 2. This is one step closer to turning Ladera Linda from a neighborhood park into a tourist destination and attraction. 3. A tourist destination and rental facility will result in an increase in traffic on Forrestal Drive and a safety issue at the intersection of PVDS and Forrestal Drive. I recommend a rejection of Staff’s proposal. B-11 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 Herb Stark Rancho Palos Verdes     From: Elliot Levy <elliotlevy@gmail.com>   Sent: Monday, November 14, 2022 1:53 PM  To: CC <CC@rpvca.gov>; CityClerk <CityClerk@rpvca.gov>; Ara Mihranian <AraM@rpvca.gov>  Cc: Diane Mills <dianebmills@gmail.com>; edmundo hummel <ecarloshum@gmail.com>; martha foster  <martycrna@gmail.com>; Vlaco Family <vlaco5@cox.net>; Susan Wilcox <swilcox@pvplc.org>; Elliot  Levy <elliotlevy@gmail.com>  Subject: Ladera Linda HOA Board Letter RE: City Council Nov. 15 Regular Business Item #5: Removal of  Ladera Linda Park Fence and Vegetation      Dear all,    Please see the attached letter from the Board of the Ladera Linda Neighbors/Homeowners Association  regarding Item 5 on tomorrow's City Council agenda.    Please confirm receipt and inclusion of the letter in the meeting materials.    Thank you,  Elliot Levy  LLHOA Board Communications                       B-12 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 TO: Rancho Palos Verdes City Council FROM: Board of the Ladera Linda Neighbors/Homeowners Association RE: City Council Nov. 15 Regular Business Item #5: Removal of Ladera Linda Park Fence and Vegetation Dear Councilmembers, The Board of the Ladera Linda Neighbors/Homeowners Association (LLHOA) was disappointed to read Staff’s recommendation to remove the perimeter fence and vegetation from the lower tier of the Ladera Linda Community Park. As captured in the Staff report, we have visited the site in recent weeks and worked closely with Staff to try to minimize the impact of construction and future visitors on the surrounding neighborhoods. We strongly urge you to retain the existing fence and vegetation around the entire lower tier of the park, as it serves as an important visual and sound barrier to protect the privacy of surrounding residents. At the October 19, 2021 City Council meeting, you directed staff to maintain the existing foliage in the lower tier of the park until a view assessment from the new community center could be conducted. Staff have now concluded that the view of Catalina Island from the new building will not be obstructed, therefore the LLHOA board believes there should be no further removal of the perimeter fence and foliage. The perimeter fence and foliage around the lower tier of the park have been in place for decades and help to maintain this area as a quiet space for walking and playing without subjecting neighboring homes to added noise or curious visitors staring into their yards and windows. Staff’s plan to replace the existing fence and foliage with coastal sage scrub and a new fence farther down the slope will be insufficient in preventing park visitors from staring into the yards and homes surrounding the park, or preventing noise from impacting our neighborhoods. The LLHOA Board recommends the following actions to protect the interests of residents in the surrounding neighborhoods: 1. Maintain the existing fence and foliage around the entire perimeter of the lower tier of Ladera Linda Community Park. 2. Add vining plants such as bougainvillea to the perimeter fence around the lower tier to improve the visual appearance and discourage park visitors from approaching the perimeter. 3. Add a half-height perimeter fence at the top of the slope on the ocean-facing side of the middle and upper tiers of the park as a safety precaution to prevent children, balls and trash from rolling down the slope. This is consistent with placement of City fences at the top of slopes in other nearby areas such as Forrestal Drive behind the gate and the perimeter of Founders Park. We are unaware of any complaints from park visitors about obstructed ocean views from this area of the park, considering views are available from higher tiers of the Ladera Linda Park, and other nearby areas such as Forrestal Drive and the Preserve. Furthermore, additional public parks for ocean viewing are available within a short walk across PV Drive at Marilyn Ryan Sunset Point Park and Vista Catalina Park, as well as other popular sunset viewing spots like Founders Park at Trump National. B-13 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 The LLHOA Board expects that the new park facilities and events are going to attract a significant increase in visitors to our neighborhood, along with noise, traffic and trash. We worked to have the ball courts and playgrounds moved away from the perimeter of the park and request that the Council uphold your commitment to maintain the lower tier closest to homes as a quiet corner for passive recreation. The perimeter fence and foliage serve as an important barrier to maintain privacy and property values for residents of Ladera Linda and Seaview. Also, given the destruction of trees and vegetation that has already taken place, the preservation of remaining foliage should be prioritized in this sensitive habitat adjacent to the Preserve. Thank you for considering the interests and needs of neighborhood residents in this decision. Please contact us with any questions. Sincerely, Board of the Ladera Linda Neighbors/Homeowners Association Diane Mills, President Nancy Ohara, Secretary Ed Hummel, Treasurer Marty Foster, Community Safety Jessica Vlaco, Community Outreach Susan Wilcox, Communications Elliot Levy, Communications B-14 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 From: Joanne Stasio <jstasio@cox.net>   Sent: Monday, November 14, 2022 2:15 PM  To: CC <CC@rpvca.gov>  Subject: OPPOSED to the Ladera Linda Community Park Landscape/Fence Project  RPV City Council,  We are writing to oppose the recommended council action related to the fencing  and vegetation along the border of the Ladera Linda Community Park.  As a  resident of Seaview, I believe that the recommended action is detrimental to our  community.  I ask that the Council either reject this action or delay action on this  item until there is input from the Seaview Community about our community  priorities.  Sincerely,    Joanne & Andy Stasio  Seaview Residents | Exultant Drive      From: Cathy French <ccf214@cox.net>   Sent: Monday, November 14, 2022 4:19 PM  To: CC <CC@rpvca.gov>; CityClerk <CityClerk@rpvca.gov>  Subject: Fwd: IMPORTANT DECISIONS REGARDING LADERA LINDA CONSTRUCTION  Subject Line:  OPPOSED to the Ladera Linda Community Park Landscape/ Fence  Project ‐ Council Meeting, 11‐15‐2022, Agenda Item #5  I am writing to oppose the recommended council action related to the fencing  and vegetation along the border of the Ladera Linda Community Park.  As a  resident of Seaview, I believe that the recommended action is detrimental to our  community.  I ask that the Council either reject this action or delay action on this  item      From: Joe C. <jocruz1@hotmail.com>   Sent: Monday, November 14, 2022 4:30 PM  To: CC <CC@rpvca.gov>  Subject: OPPOSED to the Ladera Linda Community Park Landscape/ Fence Project ‐ Council Meeting, 11‐ 15‐2022, Agenda Item #5  Dear RPV City Council,  B-15 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 I am writing to oppose the recommended council action related to the fencing  and vegetation along the border of the Ladera Linda Community Park.  As a  resident of Seaview, I believe that the recommended action is detrimental to our  community.  I ask that the Council either reject this action or delay action on this  item until there is input from the Seaview Community on the matter.  In particular, I am concerned that staff have not taken into account the effects of  removing the foliage on Seaview.  For instance, the park sits in a natural sound bowl  due to the topography and surrounding mountains. As a result, noise originating at  the park carries and is amplified across our neighborhood. Has the city done a study  of how sound travels from that location and the effects their proposed action will  have on Seaview residents?  Removing the foliage that is present and replacing it  with natural grasses and brush as proposed would remove a sound deadening barrier  currently in place for our neighborhood, and will ultimately affect our ability to enjoy  our homes and neighborhood.  Also, while a park has been at the Ladera Linda  location for years, our neighborhood has enjoyed the natural look and quaint  neighborhood feel the current foliage provides. Removing the foliage and lowering  the fence line would emphasize the park site when driving into our neighborhood,  making the park a focal point.  That's not something we want and, quite frankly not  something set forth in the city's proposals for the park.  The current folliage along the Ladera Linda Park boundary is already less than we had  a couple of years ago.  Please don't remove any more.  Sincerely,  Joe Cruz  Seaview Resident  Dauntless Drive      From: rlauck@cox.net <rlauck@cox.net>   Sent: Monday, November 14, 2022 8:16 PM  To: CC <CC@rpvca.gov>; CityClerk <CityClerk@rpvca.gov>  Subject: OPPOSED to the Ladera Linda Community Park Landscape/ Fence Project ‐ Council Meeting, 11‐ 15‐2022, Agenda Item #5  I am writing to oppose the recommended council action related to the fencing  and vegetation along the border of the Ladera Linda Community Park.  As a  B-16 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 resident of Seaview, I believe that the recommended action is detrimental to our  community.  I ask that the Council either reject this action or delay action on this  item until there is input from the Seaview Community about our community  priorities.  Sincerely,  Seaview resident  Robert and Donna Lauck      From: Suzanne Mackey <suemackey2@yahoo.com>  Subject: OPPOSED to the Ladera Linda Community Park Landscape/ Fence Project - Council Meeting, 11-15-2022, Agenda Item #5  Date: November 14, 2022 at 5:21:54 PM PST  To: cc@rvpca.gov, cityclerk@rpvca.gov    Dear Council Members,  I am writing to oppose the recommended council action related to the fencing  and vegetation along the border of the Ladera Linda Community Park.    One of the main reasons I chose to live in Rancho Palos Verdes, and specifically in  my home within the Seaview community, was because of the natural peace and  quiet. The nature preserve that surrounds the area made it seem more like a  small town and warm community.   When the Ladera Linda improvements were passed, I was thankful for the  consideration of our little neighborhood. The buildings were pushed back from  the property line, consideration was made to reduce the inevitable light pollution  the new building would bring, and parking needs of the increased traffic were  addressed. It was progress with some consideration. Moving the buildings back  from the property line was especially considerate, as it protected our privacy.  My property is on Helm Place, directly below the Community Center. It is my back  yard.   B-17 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 Removing the established trees that are currently on the down‐ward ocean‐side  slope means that we lose what little privacy we have left. It will remove the  natural sound barrier from the sport fields and community center. It will remove  the established root systems that are holding the loose hillside intact. It will mean  that everyone visiting the new community center will have direct access to my  backyard, visually and physically (as a shorter fence will not stop anyone from  taking a short cut across the hillside), and the barrier that stops trash from  blowing over the side will be reduced greatly. I have great concerns.  Removing trees to open the view will increase foot traffic, noise, and trash. It will  reduce privacy and peace. Especially the privacy – this will greatly impact property  values in the area. It will remove the reason we all have paid a premium to live in  this small‐town, quiet neighborhood, making it seem much more commercial,  resort‐like, and potentially unkept.   As a resident of Seaview, I believe that the recommended action is detrimental to  our community.  I ask that the Council either reject this action or delay action on  this item until there is input from the Seaview Community about our community  priorities.  Sincerely,  Suzanne Mackey  RPV and Seaview resident      From: Suzanne Mackey <suemackey2@yahoo.com>   Sent: Thursday, November 17, 2022 12:45 PM  To: James O'Neill <joneill@rpvca.gov>  Subject: Re: OPPOSED to Ladera Linda Landscape ‐ re‐sending  I wanted to add a couple concerns to my initial note, as stated below:  1) I’m concerned of increased fire danger on that hill should “shrubs and low plants” be added, as there  is no irrigation and the hillside is already overrun with dead‐plant debris. Adding additional seasonal  growth and die‐off would increase that fire danger.  That hillside is not maintained ‐ at all currently ‐ and I would anticipate that to be the norm moving  forward.  B-18 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 2) There are water run‐off channels on the hillside that have never been serviced for debris removal.  The bottom one is full of dirt and serves zero purpose for water shedding.  I have asked the city several times to take a look at this, as well as the trees that need trimmed (been  asking for five‐years now) and nothing has been done regarding either of those concerns.  If the trees and established root systems are removed from that hillside, the loose dirt/rock/hill will  exponentially increase the erosion and the filling of those water ways.  What is plan for water erosion and other erosion for that area?  3) Is there a plan to add irrigation to the hillside? And is that really the best plan, considering the severe  drought California is currently in? Established trees and plants that are currently in the area do not need  that additional water.  Thank you, again, for your invitation. I look forward to hearing the plan for the neighbors concerns.  Best,  Sue Mackey  Seaview Resident      From: JAMES STEWART <journeyman@cox.net>   Sent: Tuesday, November 15, 2022 11:07 AM  To: CC <CC@rpvca.gov>  Subject: Opposed to the Ladera Linda Community Park Landscape/Fence Project  We are writing to oppose the recommended council action related to the fencing and vegetation along  the border of the Ladera Linda Community Park. As residents of Seaview, we believe that the  recommended action is detrimental to our community. We ask that the Council rejects this action.  Sincerely,  James and Elizabeth Stewart      From: Mark Morgan <facel@me.com>   Sent: Tuesday, November 15, 2022 4:32 PM  To: CC <CC@rpvca.gov>; cityclerk@rpvc.gov  Subject: OPPOSED to the Ladera Linda Community Park Landscape/ Fence Project ‐ Council Meeting, 11‐ 15‐2022, Agenda Item #5  Dear RPV City Council,  B-19 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 I am writing to oppose the recommended council action related to the fencing and vegetation along the  border of the Ladera Linda Community Park.  As a Seaview homeowner, I believe that the recommended  action is detrimental to the community and ask that the Council reject this action.  Sincerely,  Mark Morgan  Seaview Homeowner       From: Janet Furusho‐Zupke <msjanetz@cox.net>   Sent: Tuesday, November 15, 2022 5:06 PM  To: CityClerk <CityClerk@rpvca.gov>  Cc: rpvca@rpvca.gov  Subject: OPPOSED to the Ladera Linda Community Park Landscape/ Fence Project ‐ Council Meeting, 11‐ 15‐2022, Agenda Item #5  I am writing to oppose the recommended council action related to the fencing and vegetation along the  border of the Ladera Linda Community Park.  As a resident of Seaview, I believe that the recommended  action is detrimental to our community.  I ask that the Council either reject this action or delay action on  this item until there is input from the Seaview Community about our community priorities.  Sincerely,  Janet Furusho Zupke      From: Patricia Stenehjem <patsyanntoo@icloud.com>   Sent: Tuesday, November 22, 2022 1:53 PM  To: James O'Neill <joneill@rpvca.gov>  Subject: Fencing on southeast side of Ladera Linda   B-20 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482   I think it would make sense to use this type of fence on the top of the southeast side of Ladera Linda  Park. It would coordinate with what’s already on the west side of Forrestal, and maybe convey the  message to stay off the steep slope!    From: patricia stenehjem <patsyanntoo@yahoo.com>   Sent: Tuesday, November 22, 2022 2:00 PM  To: James O'Neill <joneill@rpvca.gov>  Subject: Fencing at Ladera Linda  Hi James, I sent you a photo of the fence already on the west side of Forrestal; it seems like it might be a good solution for the top of the southeast side of the park; maybe deterring people from climbing down hill. Also, another safety concern there would be snakes and scorpions, in addition to the steep hillside. Sincerely, Pat Stenehjem     From: sharon ishibashi <sisishi@yahoo.com>   Sent: Saturday, November 19, 2022 4:28 PM  To: CC <CC@rpvca.gov>  Subject: Fw: Ladera Linda park  B-21 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 I live at 3938 Dauntless Dr in the seaview tract just across from the stairs up to ladera linda community  center I have found out that you want to remove the trees and the fence to provide a unobstructed view  for the people using the park I do not want this to happen as it will open up where people will have an  unobstructed view of mine and the other homeowners on dauntless dr I will not feel safe going out front  and having strangers watching my every move the trees will at least give us some privacy which you  want to take away from us the wild life in the neighborhood use the trees for protection the rabbits  birds skunks raccoons I feel this is an invasion of our privacy there is a park (founders Park that has an  unobstructed view that if people want to watch the sunset they could use that park which wouldn’t  effect any neighborhood we’re already going to have to put up with noise traffic people please consider  if you lived her would you want people you don’t know the trees will provide some privacy for us   Thank you for considering rancho Palos verdes long time resident concern   My family were the first Japanese farmers on this land and have seen so many things change please  don’t take away one more thing from them     LEAVE THE TREES at ladera linda community center      From: Joe C. <jocruz1@hotmail.com>   Sent: Friday, November 18, 2022 1:08 AM  To: James O'Neill <joneill@rpvca.gov>  Cc: CC <CC@rpvca.gov>; CityClerk <CityClerk@rpvca.gov>; Ara Mihranian <AraM@rpvca.gov>; Karina  Banales <kbanales@rpvca.gov>; Ramzi Awwad <rawwad@rpvca.gov>; Lincoln Lo <llo@rpvca.gov>  Subject: Re: OPPOSED to the Ladera Linda Community Park Landscape/ Fence Project ‐ Council Meeting,  11‐15‐2022, Agenda Item #5  Mr. O'Neill,  Thank you for your response.  Unfortunately, I am unable to meet as I am out of town for the remainder  of the month. That said, before departing I was able to take a couple of pictures illustrating the view of  the park from our neighborhood. Please see attached.   As you can see, while the park is there and has been enjoyed by many for years, it is mostly hidden and  does not stand out from when in our neighborhood.  There are plenty of beautiful views to be enjoyed  throughout the park and nearby hiking trails.  My sons and I used the park right up to its closure and  never felt hindered by the lack of sea view in that segment of the park.  In fact, the fence and hedges  helped prevent many a wayward ball from being lost.  There's no need to create additional views from  the park at our neighborhood's expense, many of which I listed in my prior email.  I hope you account  for my position in your report to council and as future decisions are made regarding the fencing and  foliage around the park.    Thanks,  Joe Cruz   B-22 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 Seaview Resident     B-23 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482   B-24 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482     B-25 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482     From: Amanda Wong <kiwi_esq@hotmail.com>   Sent: Friday, November 25, 2022 10:01 AM  To: CC <CC@rpvca.gov>  Subject: Dec 6 Meeting ‐ Ladera Linda Foliage  Dear City Council,    As residents of Ladera Linda we urge the city council to reconsider the ill‐advised plan of removing the  south‐west fencing facing the ocean and relocating it further down the hillside out of view to create an  “infinity edge” effect.    The only possible explanation for this design choice is to clear and promote ocean views. The only  possible result is that Ladera Linda will become a gathering place for sunset viewers, instagrammers,  wedding parties & and commercial photographers wanting a scenic lookout spot to take their photos.  We already see this frequently as bus loads of wedding parties pull up to Founders Park on the  weekends to take photos.    From the beginning residents were assured that the intent of the new community center was simply to  replace the dilapidated old school buildings. Nobody disputed this was necessary. However throughout  the process every design choice has been towards creating an architectural showpiece and facility that  can be rented out for events ‐ which will have the lasting effect of increasing noise, light pollution and  traffic in our quiet community.    Already the design of the building has permanently altered the view and character of the coastline ‐ its  profile looks like a large industrial warehouse. The old school, with its separate buildings, was  interspersed with trees and foliage which softened the look and better incorporated the buildings into  the community. (Photos attached)    Foliage is necessary for aesthetics, for privacy, for the environment, for sound barriers, and to deter  people from using the park as a “scenic spot” for photo shoots. The Ladera Linda community will have to  bear the brunt of increased visitors, and their attendant traffic, noise & trash for years to come. Could  you please make this one concession and simply replace the foliage and fence at its current location  rather than relocating the fence down the slope so as not to add one further enticement for visitors to  the park?    Thank you.  B-26 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 Amanda Wong & Craig German   Ladera Linda   B-27 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 B-28 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 B-29 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 B-30 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 B-31 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 B-32 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482     B-33 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 AMG & Associates Inc. 26535 Summit Circle Santa Clarita, California 91350 Phone: (661) 251-7401 Project: 01-22-157 - Ladera Linda Community Center and Park 32201 Forrestal Dr. Rancho Palos Verdes, California 90275 Prime Contract Potential Change Order #052: CE #112 - Add Alternate Credit TO: City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, California 90275 FROM: AMG & Associates, Inc. 26535 Summit Circle Santa Clarita, California 91350 PCO NUMBER/REVISION: 052 / 0  CONTRACT:City Project No. 8405 - Ladera Linda Community Park Project   REQUEST RECEIVED FROM: Christopher Tumasone (AMG & Associates, Inc.) CREATED BY: Christopher Tumasone (AMG & Associates, Inc.) STATUS: Pending - In Review CREATED DATE: 5/9/2023 REFERENCE: PRIME CONTRACT CHANGE ORDER:  None   FIELD CHANGE: No   LOCATION: ACCOUNTING METHOD: Amount Based   SCHEDULE IMPACT: PAID IN FULL: No   EXECUTED:No SIGNED CHANGE ORDER RECEIVED DATE:   TOTAL AMOUNT: ($44,139.30) POTENTIAL CHANGE ORDER TITLE: CE #112 - Add Alternate Credit CHANGE REASON: Allowance POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows) CE #112 - Add Alternate Credit This change event covers the cost for the deletion of the add alternate scope. Demo and reseed with coastal sage scrub.      UPDATE: 5-22-2023   Subcontractor credit pricing totalled credit of ($20,000). See attached quotes. AMG provided fair cost estimate of the work, which is in line with City budgets, CM budgets and other bidders from bid day.    The value of the credit is less than the original bid day alternate pricing for three reasons:   1. The demolition subcontractor made a clerical error in its SOV for the demolition of the site work. This issue has been documented with the City and CM. The subcontractor has completed over $90,000 worth of site demolition for which they cannot bill or get paid because of this clerical error. The City has gained the benefit of this error and has failed to allow the billing resulting in Stop Notice and bond claims. This credit change order rectifies that error and allows the subcontractor to be compensated for the work already performed. The City and CM have rejected AMG's good faith effort to mitigate this issue by offsetting the costs with value engineering opportunities to leave soils scheduled to be exported onsite, raising the grade in the lower tier by seven inches.    2. Access to Add. Alt. 1 work area has now been impacted due to the late start of the work. This work should have occurred with the original site demolition schedule. Delay's at the request of the City and CM have now impeded access. Equipment scheduled to complete this work has been demobilized. New construction including the bio-retention basin work is now in place resulting in inefficiencies of labor and equipment.    3. Credits for fencing and concrete curb removal have already been provided under separate PCOs.    ATTACHMENTS: PCO 052 - Add Alternate Credit.pdf , Credit Alt 1 - IDI.pdf , Marty Blankenship_add alternate.pdf #Budget Code Description Amount 1 02-900.S Landscaping.Commitment credit for reseed per LP1.3 $0.00 AMG & Associates Inc.Page 1 of 2 Printed On: 5/22/2023  09:11 AM PCO #052 This is irrelevant. The work related to Bid Alternate 1 is not being performed, and therefore cannot be impacted.This is irrelevant. Fencing and concrete curb removal were part of the base bid scope and price, and are unrelated to the Bid Alternate. Note: This AMG proposal is $44,139 Telacu's bid was $50,000 Project Estimate was $68,000 AMG's proposal is low The documentation in support of this error has been scant at best. AMG has not provided any records of bid day estimates from subs even though CM requested. On 4/18/23, after receiving the stop payment notice, AMG provided an email that said the correct demo price for the bid alt is $12K, and here it is $10K. Billing summary on the $120,000 bid alt line item for IDI: IDI has not been on site since July 20, 2022. At that point they had been approved to bill 90% of the base bid site demolition line item of $90K, with $10K held for remaining site demolition along the fenceline per base bid scope. AMG did not present information related to a clerical error at this time. January 2023 - AMG requested 50% of the line item ($60K) but removed per CM comment that the work of the bid alt had not been performed. AMG reduced the billing to 0%. April 2023 - AMG requested 90% of the line item ($108K) but removed per CM comment requesting credit PCO. AMG reduced the billing to 0%. Update to what? DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 #Budget Code Description Amount 2 02-220.S Site Demolition.Commitment credit for demo per C1.10/LP1.3 $0.00 3 02-000.S General.Commitment AMG Credit pricing per detailed estimate $(41,035.00) Subtotal:$(41,035.00) Overhead (5.00% Applies to all line item types.):$(2,051.75) Insurance (1.50% Applies to all line item types.):$(615.53) Bonding  (1.00% Applies to all line item types.):$(437.02) Grand Total:$(44,139.30)    City of Rancho Palos Verdes  AMG & Associates, Inc.  30940 Hawthorne Blvd. 26535 Summit Circle    Rancho Palos Verdes, California 90275  Santa Clarita, California 91350             ProcoreArchitectSignHere ProcoreArchitectSignedDate  ProcoreOwnerSignHere ProcoreOwnerSignedDate  ProcoreGeneralContractorSignHere ProcoreGeneralContractorSignedDate SIGNATURE DATE  SIGNATURE DATE  SIGNATURE DATE AMG & Associates Inc.Page 2 of 2 Printed On: 5/22/2023  09:11 AM PCO #052 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 Wood Chipper/Mulcher CAT 12" Qty UOM Unit Cost Subtotal Qty UOM Unit Cost Subtotal Qty UOM Unit Cost Subtotal Demo Scope 1 Mobilization, Site Demo 1 EA 4,500$ 4,500$ -$ -$ No credit, mobilization for site demo already occurred 2 Safe Off Hillside, FOD/Orange Fence 16 MH 95$ 1,520$ 500 LF 1$ 250$ -$ 1,770$ 3 Excavator CAT352F (long reach), demo shrubs (12,704sf)-$ -$ 3 DAYS 1,300$ 3,900$ 3,900$ Includes fuel, oiler 4 Operator 24 MH 110$ 2,640$ -$ -$ 2,640$ 5 Laborer 40 MH 95$ 3,800$ -$ -$ 3,800$ 6 Wood Chipper/Mulcher CAT 12"-$ 3 DAYS 455$ 1,365$ 1,365$ Includes fuel, delivery and pick-up 7 Laborer 48 MH 95$ 4,560$ -$ 4,560$ 8 Trucking, Export (98 cy) (10 Truck Rounds)-$ -$ 12 HRS 155$ 1,860$ 1,860$ 2 Trucks, 3 Days, 2 Rounds 9 Dumping fees -$ -$ 8 TON 80$ 640$ 640$ 50 Mile Radius 10 Restore grade 64 MH 95$ 6,080$ -$ -$ 6,080$ Handwork 11 Dumpster -$ -$ 1 EA 850$ 850$ 850$ Planting Scope -$ -$ -$ -$ 12 Soil prep., Amendments 16 MH 95$ 1,520$ 5 CY 65$ 325$ -$ 1,845$ 13 Slope stabilization, Burlap/Jute Netting (12,704 sf)64 MH 95$ 6,080$ 15 ROLLS 190$ 2,850$ -$ 8,930$ 14 Hydroseed, Coastal Sage -$ -$ 12,704 sf 0.22$ 2,795$ 2,795$ Subcontract specialist 41,035$ Including OH&PSubcontractor Cost LADERA LINDA COMMUNITY PARK CommentLn #Description of Work TotalLaborMaterialEquipment/Other Add Alternate No. 01 Credit Pricing 5/9/2023 Landscape scope this estimate totals $13,570 Per sub email attached it is $7,800 Per AMG's SOV it is $15,000 Why wouldn't AMG provide a $15,00 credit per their SOV? Demo scope this estimate totals $27,465 Per sub quote attached it is $10,000 Per AMG 4/18 email it is $12,000 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 Credit Alternate 1 February 7,2023 Between the Owner:AMG & ASSOCIATES, INC 28296 Constalation Rd. Santa Clarita, CA 91355 And the Contractor:Interior Demolition, Inc. 2621 Honolulu Ave. Montrose, California 91020 United States CSLB# 603409 818.249.4932 Estimator: Marco Molina Cell 818.262.1611 DIR# 1000004790 DBE, MBE, SBE CERTIFIED For the Project:2207* 32201 Forrestal Dr. Rancho Palos Verdes, CA 90275 SCOPE OF WORK: Credit Alternate 1 TOTAL BASE PRICE: ($10,000.00) DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 Project Totals: Name Description Total Cost Credit Alt 1 Credit Alt 1 Labor $1,552.80 Labor $1,552.80 Operator $2,058.88 Mini Excavator $900.00 Dump Truck $1,000.00 Disposal $1,000.00 Credit Alt 1 Subtotal:$8,064.48 Credit Alt 1 Subtotal:$8,064.48 Grand Total ($10,000.00) Acceptance of Agreement Contractor Signature Owner Signature Name and Title Name and Title DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 From: Marty Bl anke nshi p <marty@be nne tt-l andscape .com> Se nt: Tue sday , J anuary 24, 2023 1:57 PM To: Chri s Tumasone Subje ct: add al te rnate Chri s, The add al te rnate was f or 12,000 +/- sq.f t. of hydrose e d as show n on page LP1.3 i n Adde ndum 2 $7,800.00 M a rti n B l a n k en shi p General Manager Bennett Lands c ape 310-534-3543 x111 Marty@Bennett-Lands c ape.c om DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 26535 SUMMIT CIRCLE CLSB Lic. No. 881824 T: 661.25 1.7401 SANTA CLARITA, CA 91350 WWW.AMGASSOCIATESINC.COM F: 661.251.7405 June 5th, 2023 Erin Jones Griffin Structures City of Rancho Palos Verdes RE: Ladera Linda Community Center and Park 32201 Forrestal Dr. Rancho Palos Verdes, CA 90275 Subject: Notice of Claim – PCO 052 Bid Alternate 1 Erin, In accordance with General Provisions and Article 1.5 Section 20104 California Public Works Contract Code, AMG is issuing a Notice of Claim in regards to PCO 052 Bid Alternate 1. This notice is in response to the rejection email dated June 1st, 2023 from Griffin Structures. The City is rejecting PCO 052 for the following reason: “None of the work related to Bid Alternate No. 1 has been performed by AMG or its subcontractors. A subcontractor’s alleged clerical error in their bidding is not justification for the City of RPV to pay for work not completed.” Since the City’s decision to remove this scope of work through plan changes, AMG has taken all necessary steps to provide credit pricing and close this item as detailed in PCO 052 issued on 5/22/2023. Please reference the following documents: 1) Emails dated 6/2/2023, 5/18/2023, 2) CO 030 issued from Griffin Structures on 5/18/2023 3) PCO 052 issued by AMG on 5/22/2023 4) Rejection email dated 6/1/2023 Sincerely, Chris Tumasone Project Engineer Dustin Hartman Project Superintendent Anthony Traverso AMG Vice President DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482  CityofRanchoPalosVerdes PUBLICWORKSDEPARTMENT 30940HAWTHORNEBLVD./RANCHOPALOSVERDES,CA90275Ͳ5391/(310)544Ͳ5252/FAX(310)544Ͳ5292/WWW.RPVCA.GOV October 9, 2023 AMG & Associates, Inc. 26535 Summit Circle Santa Clara, CA 91350 Attention: Anthony R. Traverso, Vice President Subject: Ladera Linda Community Park Project Construction – Deletion of Bid Alternate 1 On May 22,2023, Griffin Structures, the City’s Consultant Construction Manager for the subject project, received Potential Change Order No. 52 regarding the deletion of the Bid Alternate 1 from the subject project scope of work and AMG’s proposal to provide partial credit for the deleted Bid Alternate 1. Be advised that I have reviewed the related correspondence and the contract documents and have hereby decided to reject AMG’s proposal to provide partial credit for this item. Please reference General Provisions Section F.9, Increases and Decreases of the Work to be Done, which states that “The City reserves the right to omit portions of the work so described, as may be deemed necessary or expedient by the Director of Public Works and the Contractor shall agree not to claim or bring suit for damages, whether for loss of profits or otherwise, on account of any decrease or omission of any kind of work to be done.” Additionally, please reference General Provisions Section F.1, Authority of the Director of Public Works, which states that “The Director of Public Works shall likewise decide all questions as to the acceptable fulfillment of the contract on the part of the Contractor, and all questions as to claims and compensations. The decision of the Director of Public Works shall be final, and he shall have relative authority to enforce and make effective such decisions and actions as the Contractor fails to carry out promptly.” Therefore, it is my final decision to reject anything less than the full amount of a $135,000 credit for Bid Alternate 1, as listed on the Bid Proposal and AMG’s Schedule of Values. Please sign CCO #52 for the full credit of $135,000 and return it to Griffin Structures. Should you have any questions, feel free to contact me at (310) 544-5335. Sincerely, Ramzi Awwad Director of Public Works City of Rancho Palos Verdes  Attachment: CCO #52 dated October 5, 2023 DocuSign Envelope ID: E0219C10-BA12-4A81-AEA0-0DE15E614482 Certificate Of Completion Envelope Id: E0219C10BA124A81AEA00DE15E614482 Status: Completed Subject: Complete with Docusign: Change Order 96 packet.pdf Source Envelope: Document Pages: 62 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 1 James O'Neill AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 joneill@rpvca.gov IP Address: 72.34.97.146 Record Tracking Status: Original 6/18/2024 5:50:44 PM Holder: James O'Neill joneill@rpvca.gov Location: DocuSign Signer Events Signature Timestamp David Copp dcopp@rpvca.gov Deputy Director of Public Works City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 72.34.97.146 Sent: 6/18/2024 5:52:38 PM Viewed: 6/19/2024 8:42:47 AM Signed: 6/19/2024 8:43:20 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ramzi Awwad rawwad@rpvca.gov Director of Public Works City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 72.34.97.146 Sent: 6/19/2024 8:43:23 AM Viewed: 6/19/2024 10:05:52 AM Signed: 6/19/2024 10:05:59 AM Electronic Record and Signature Disclosure: Accepted: 3/2/2023 10:45:19 AM ID: 3242b72d-4755-489d-8e5f-7c62dc360470 Vina Ramos vramos@rpvca.gov Director of Finance City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 172.117.19.238 Sent: 6/19/2024 10:06:03 AM Viewed: 6/20/2024 1:21:13 AM Signed: 6/20/2024 1:21:16 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ara Mihranian aram@rpvca.gov City Manager City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 72.34.97.146 Sent: 6/20/2024 1:21:19 AM Viewed: 6/20/2024 10:02:20 AM Signed: 6/20/2024 10:03:05 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp City Clerk cityclerk@rpvca.gov Security Level: Email, Account Authentication (None) Sent: 6/20/2024 10:03:08 AM Electronic Record and Signature Disclosure: Accepted: 2/1/2023 3:10:58 PM ID: 505eed45-7ed0-4db8-aae6-ef6eedfef03d Lorna Cloke lornac@rpvca.gov Security Level: Email, Account Authentication (None) Sent: 6/20/2024 10:03:09 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Alan Braatvedt alan@sunbeamtech.net Security Level: Email, Account Authentication (None) Sent: 6/20/2024 10:03:10 AM Viewed: 6/20/2024 9:08:23 PM Electronic Record and Signature Disclosure: Accepted: 6/20/2024 1:00:55 PM ID: 91787e6f-c521-4e94-8b58-4ce75cc5cd89 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/18/2024 5:52:38 PM Certified Delivered Security Checked 6/20/2024 10:02:20 AM Signing Complete Security Checked 6/20/2024 10:03:05 AM Completed Security Checked 6/20/2024 10:03:10 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Rancho Palos Verdes (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronicall y through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made av ailable electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 6/15/2021 5:55:39 PM Parties agreed to: Ramzi Awwad, City Clerk, Alan Braatvedt Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Rancho Palos Verdes: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: terit@rpvca.gov To advise City of Rancho Palos Verdes of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at terit@rpvca.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from City of Rancho Palos Verdes To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to terit@rpvca.gov and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Rancho Palos Verdes To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to terit@rpvca.gov and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:  You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and  Until or unless you notify City of Rancho Palos Verdes as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Rancho Palos Verdes during the course of your relationship with City of Rancho Palos Verdes.