CC SR 20240618 I - School Flagging Services 2024-2027
CITY COUNCIL MEETING DATE: 06/18/2024
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to enter into a professional services agreement with
Sunbeam Consulting to provide flagging services for Miraleste Intermediate School during
in-person school sessions.
RECOMMENDED COUNCIL ACTION:
(1) Award a professional services agreement to Sunbeam Technologies, Inc. (dba
Sunbeam Consulting) in the amount not to exceed $170,099 for the first year and
subsequently increasing by inflation annually, not to exceed 3%, for a total
authorization of up to $525,759 for a three-year term with an optional additional
three-year extension to provide flagging services primarily for Miraleste
Intermediate School during in-person school sessions; and
(2) Authorize the Mayor and City Clerk to execute the professional services agreement
subject to approval as to form by the City Attorney.
FISCAL IMPACT: The recommendations will result in a total authorized expenditure not
to exceed $170,099 for Fiscal Year 2024-25 which is included in
the draft operating budget, and a total expenditure up to $525,759
for up to three years. VR
Amount Budgeted: $170,100 (in FY 2024-25 Draft Budget)
Additional Appropriation: N/A
Account Number(s): 101-400-3120-5101
(General Fund – Traffic Management – Tech/Prof Services) VR
ORIGINATED BY: Vanessa Hevener, Project Manager
REVIEWED BY: Ramzi Awwad, Director of Public Works
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Professional services agreement with Sunbeam Technologies, Inc. dba
Sunbeam Consulting (page A-1)
B. Request for Proposal for Flagging Services (page B-1)
C. Sunbeam Consulting Proposal (page C-1)
D. Sunbeam Consulting Fee Schedule (page D-1)
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BACKGROUND:
The City provides flagging services in the vicinity of the Miraleste Intermediate School
(MIS) when school is in session. The purpose of the flagging services is to reduce traffic
congestion during peak morning school drop -off and afternoon pickup times by directing
commuter traffic on Palos Verdes Drive East (PVDE). Flaggers help create a more
systematic and organized vehicular and pedestrian traffic flow during these times, which
enhances safety for all. The flagging services are provided by contracted trained field
technicians who wear appropriate attire and are certified by the American Traffic Safety
Services Association. The flaggers provide approximately four hours of flagging services
a day, including setup and breakdown of traffic control.
The flagging locations are at two key intersections:
1) Miraleste Drive/PVDE/Via Canada/end of Miraleste Intermediate School
driveway (four-way interstation)
2) Miraleste Drive and PVDE (T-intersection)
Exhibit 1- Location of Flaggers
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Neither of the intersections where flagging is in place has traffic signals, and commuter
and school traffic can back up on PVDE, a major commuter street, during peak school
times. Miraleste Intermediate School is the only school that receives flagging services,
and the flagging services are in addition to regular crossing guard services at those
locations.
The Los Angeles County Sheriff’s Department (LASD) previously provided flagging
services until the 2015-16 school year, when the Department determined these services
were outside its scope of duties. Since the 2016-17 school year, the City has retained
contractors/consultants to perform flagging services and pays 100% of the cost.
DISCUSSION:
The term of the City’s current flagging services agreement with Sunbeam Consulting
(Sunbeam) is set to expire on July 31, 2024, therefore, a new agreement is needed to
continue to provide these services. Staff initially released a request for proposal (RFP)
for these services on April 1, 2024, through PlanetBids, an online solicitation portal. The
RFP was subsequently reissued on April 8, 2024 due to technical issues on PlanetBids.
On May 6, 2024, Public Works received one proposal from the City’s current provider,
Sunbeam. Staff reviewed Sunbeam’s qualifications and determined that it met the
minimum qualifications.
The new agreement (Attachment A) is for a period of three years (August 1, 2024 through
July 31, 2027) with the option of a three-year extension based on mutual consent. The
term of the flagging services corresponds to the Palos Verdes Peninsula Unified School
District school year calendar, which typically starts in mid/late August and ends in mid/late
July, when summer school ends. The agreement also allows for occasional as-needed
Citywide flagging services in case of special events or temporary and/or unforeseen
circumstances. The agreement is based on time and materials and the vendor will only
provide services when school is in session.
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CONCLUSION:
Staff recommends awarding a professional services agreement to Sunbeam for flagging
services in the amount not to exceed $170,099 for the first year, increasing by inflation
annually, not to exceed 3%, for a total authorization of up to $525,759 for a three-year
term with an optional additional three-year extension.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available for
the City Council’s consideration:
1. Reject the proposal and re-solicit the services.
2. Do not provide flagging services.
3. Direct Staff to consider other traffic calming measures.
4. Take other action, as deemed appropriate.
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City of Rancho Palos Verdes
Request for Proposals
FLAGGING SERVICES
Public Works Department
Attention: Vanessa Hevener, Project Manager
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
Phone: (310) 544-5333 | Email: vhevener@rpvca.gov
RFP Release Date: April 1, 2024 April 8, 2024
Request for Clarification Deadline: April 15, 2024 April
22, 2024
RFP Submittal Deadline: April 29, 2024 May 6, 2024
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City of Rancho Palos Verdes
RFP-Flagging Services
April 1, 2024 April 8, 2024
FLAGGING SERVICES
The City of Rancho Palos Verdes is requesting proposals from qualified consulting firms
to provide Flagging Services for the City of Rancho Palos Verdes from August 1, 2024 to
July 31, 2027 with the option of a three-year extension based on mutual consent. The
Consultant shall provide the flagging services by assigning field technicians that are
certified by the American Traffic Safety Services Association, which meets all DOT
requirements.
All correspondence and questions regarding this RFP should be submitted via
PlanetBids.
To be considered for this project, submit an electronic copy of the proposal to
PlanetBids by 4:30PM, on April 29, 2024 May6, 2024.
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City of Rancho Palos Verdes
RFP-Flagging Services
April 1, 2024 April 8, 2024
TABLE OF CONTENTS
I.Introduction Page 4
II.Project Objective Page 4
III.Project Description and Background Page 5
IV.Scope of Services Page 6
V.Preliminary Project Schedule Page 7
VI.Necessary Qualifications and Submittal
Requirements Page 8
VII.Submission of Proposal Page 10
VIII.Evaluation and Selection Process Page 11
IX.Attachments
Attachment A – Map of Intersections
Attachment B – FY 2024-25 PVPUSD School Calendar and Typical
Summer School Calendar
Attachment C– Typical School “Daily Bell Schedule”
Attachment D – Sample Professional Services Agreement
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City of Rancho Palos Verdes
RFP-Flagging Services
April 1, 2024 April 8, 2024
I. INTRODUCTION
The City of Rancho Palos Verdes (City) is a scenic, upscale, residential coastal
community, with a population of approximately 42,000, located on the Palos Verdes
Peninsula of southwestern Los Angeles County.
The City is a contract city, meaning that some services are provided by contract with
agencies (both public and private) and some services are delivered by the City’s own
employees.
City Government: Rancho Palos Verdes is a General Law City and has operated under
the Council-Manager form of government since its incorporation in 1973. Policy-making
and legislative authority are vested in the governing City Council, which consists of five
Council Members, including the Mayor and Mayor Pro-Tem. The City is fiscally sound and
functions on an annual budget cycle.
The successful Consultant will provide professional Flagging Services for the City of
Rancho Palos Verdes from August 1, 2024 to July 31, 2027. These professional services
follow the City’s plans and objectives of facilitating safe and secure transportation to all
its residents.
The purpose of this document is to provide proposers with the information needed to
submit a proposal for review by the City and, if selected, enter into a Professional Service
Agreement with the City. Enclosed is a blank Professional Services Agreement form
(Attachment D) for proposers’ review.
II. PROJECT OBJECTIVE
The City is requesting proposals from qualified consulting firms to provide professional
Flagging Services for the City of Rancho Palos Verdes from August 1, 2024 to July 31,
2027 with the option of a three-year extension based on mutual consent.
III. PROJECT DESCRIPTION AND BACKGROUND
The project involves the provision of professional Flagging Services for the City of
Rancho Palos Verdes from August 1, 2024 to July 31, 2027, with the option of a three-
year extension based on mutual consent, primarily in the vicinity of the Miraleste
Intermediate School (MIS) at two intersections:
• Miraleste Drive/Palos Verdes Drive East/Via Canada/end of Miraleste
Intermediate School Driveway (4-way interstation)
• Miraleste Drive and Palos Verdes Drive East (PVDE) (T-intersection)
IV. SCOPE OF WORK
The Flagging Services shall be performed as follows:
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City of Rancho Palos Verdes
RFP-Flagging Services
April 1, 2024 April 8, 2024
1. Contractor shall reduce traffic congestion occurring during peak school drop-
off and pickup times in the vicinity of Miraleste Intermediate School. Flaggers
shall direct traffic at the locations designated below in a way that creates a
systematic and organized car, bus, and pedestrian traffic flow.
2. Two locations will have flaggers. The locations are the intersection of
Miraleste Drive/Palos Verdes Drive East/Via Canada/end of Miraleste
Intermediate School Driveway (4-way interstation), and the intersection of Palos
Verdes Drive East and Miraleste Drive (T-intersection).
3. Flaggers shall comply with all California Division of Occupational Safety and
Health (CalOSHA) as well as all California Manual on Traffic Control Devices
(MUTCD) requirements, policies, guidelines, and recommendations.
Flaggers shall also be dressed in appropriate and required personal
protective equipment; be clearly visible and identifiable to vehicles and
pedestrians, and have all the equipment required for the Services.
4. Flaggers shall keep a daily record of all relevant information and incidents,
including weather conditions, start and end times of services, and any
vehicular or pedestrian crashes, and verbal or physical altercations directed
at/or involving the flagger(s) that occur during the Services. These records
shall be provided to City upon request.
5. Consultant shall have available alternates for every day of service if one of
the flaggers is not available for some or all the service hours required on any
given day.
6. Each flagger shall work approximately 4 hours per day, and in any event will
cover both peak drop off and pickup times. If on occasion longer services
are required due to an incident, crash, or special event, the flaggers shall
provide the additional services.
7. The regular school year “Daily Bell Schedule” is:
• Mondays: 7:15 a.m. to 1:55 p.m.
• Tuesdays through Fridays: 7:15 a.m. to 3:00 p.m.
• Minimum Days: 7:35 a.m. to 12:15 p.m.
8. The regular school year approximate peak school drop-off times are:
• Mondays: Drop off times are between 6:45 a.m. to 8:30 a.m., and
Pick up times are between 1:40 p.m. to 2:30 p.m.
• Tuesday through Friday: Drop off times are between 6:45 a.m. to
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8:30 a.m., and Pick up times are between 2:45 p.m. to 3:45 p.m.
• Minimum Days: Drop off times are between 7:15 a.m. to 8:15 a.m.,
and Pick up times are between 12:00 p.m. to 12:45 p.m.
• Summer school:
o School hours Monday to Friday: 8:15 a.m. to 12:30 p.m.
o Flaggers will be on site approximately from 7:45 a.m. to 8:45
a.m. and from 12:00 p.m. to 1:00 p.m.
o Summer school is not held at MIS every year. The school
hosting summer school is determined in May of each year.
o If Summer school enrollment is below a certain threshold, the
services for the second flagger, at the intersection of Miraleste and
PVDE, might not be needed. The City will provide consultant
notice in advance if the second flagger is not needed and the
associated costs to the City shall not be incurred.
9. Notwithstanding the approximate pickup and drop off hours articulated in
Task No. 8, above, Consultant shall be responsible for adjusting the hours
that services are provided based on observations of traffic patterns, and shall
also stay informed of school schedules, events, holidays, school winter and
spring breaks, and alternate scheduling (e.g., minimum days, late-start days)
that affect traffic patterns, need for flagging services, and adjust service
hours and days accordingly. The City is to be notified of any such changes
and provide approval in advance unless there is an emergency, in which
case the Consultant shall adjust hours without advanced City approval.
10. Flagging Services shall be provided every school day. Typically, annually
school starts on the last week of August and ends mid-June. Summer school
is typically for four weeks and starts in mid -June and ends mid-July. The
term of this agreement is from August 1, 2024, through the end of the 2027
Summer Session with the option of a three-year extension, unless otherwise
directed by City. The base agreement will include the regular school sessions
for the 2024/2025, 2025/2026 and 2026/2027 school years, and the summer
school sessions for 2024, 2025 and 2026, when summer school is held at
Miraleste Intermediate School.
11. The school will have crossing guards assisting at the subject intersections.
The flaggers are additional traffic control measures.
12. On occasion non-school related flagging services might be needed in other
areas of the City. The City will provide the Consultant a 30-day advance
notice of such a need and other necessary details.
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City of Rancho Palos Verdes
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April 1, 2024 April 8, 2024
Deliverables
As part of the Services, Consultant will prepare and deliver the following tangible work
products to the City:
1.Flagging services.
2.Weekly reports indicating that the services were completed without incident.
3.Details of any crashes, injuries, incidents, or complaints that occurred during the
previous week.
City staff may request that check-sets or working versions of documents be submitted for
ongoing routine review. City staff will review all deliverables, including preparatory or
record materials for service deliverables, and provide comments. Consultant is required
to revise draft deliverables to address City staffs’ comments.
V.PRELIMINARY PROJECT SCHEDULE
A.RFP Schedule
The following is the anticipated schedule for the RFP process:
Request for Proposal available April 1, 2024 April 8, 2024
Request for Clarification due April 15, 2024 April 22, 2024
Proposals due April 29, 2024 May 6, 2024
Anticipated Notice of Award June 4, 2024
B.Anticipated Project Schedule
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VI. NECESSARY QUALIFICATIONS AND SUBMITTAL REQUIREMENTS
1. Only one proposal per firm will be considered.
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City of Rancho Palos Verdes
RFP-Flagging Services
April 1, 2024 April 8, 2024
2. The submittal should be typed and as brief as possible while adequately describing
the qualifications of the firm. The final submittal shall be sent as a PDF via
PlanetBids.
3. The proposing firm shall submit the following information with the package,
including the same information for subcontractors, in the following format:
a) Cover Letter: Provide the name, address, and phone number of the firm; the
present staff (size, classification, credentials); the primary contact’s name,
phone number, and email address; any qualifying statements or comments
regarding the proposal; and identification of any sub-consultants and their
responsibilities. Identify the firm’s type of organization (individual, partnership,
corporation), including names and contact information for all officers, and proof
that the organization is currently in good standing. The signed letter should also
include a paragraph stating that the firm is unaware of any conflict of interest in
performing the proposed work. (No more than one page)
b) Approach to Scope of Services: Re-state the Scope of Services with any
additions, expansions, clarifications, or modifications that the firm proposes in
order to provide the services and produce the deliverables contained in this
RFP. Describe how completing the Scope of Services will be approached and
any cost-saving or value-adding strategies or innovations the firm will bring to
the project. (No more than one page)
c) Organization and Staffing: Identify the person who will be the Project Manager
and primary contact person responsible for the overall delivery of the project.
Provide an organizational chart of the project team that clearly delineates
communication and reporting relationships among the project staff and among
the sub-consultants involved in the project. Identify key personnel to perform
work in the various tasks and include major areas of subcontracted work.
d) Staff Qualifications and Experience: Describe qualifications of the assigned
staff and sub-contractors including relevant technical experience. Staff
assigned to complete the Scope of Services must have previous experience in
providing the necessary services as described under the Scope of Services. A
registered Professional Engineer must be the Project Manager.
• Prior Experience: Demonstrate that the firm has significant experience
providing services similar to those described under the Scope of Services.
(No more than two page)
• Staff Qualifications: Provide resumes for the Project Manager and any other
key staff members to be assigned to contribute to the Scope of Services,
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City of Rancho Palos Verdes
RFP-Flagging Services
April 1, 2024 April 8, 2024
with an emphasis on similar services which they provided to other agencies.
(No more than five pages)
•Reference Projects: Include projects with similar scope of services
performed by the project team within the past three years and indicate the
specific responsibilities of each team member on the reference project. (No
more than five pages)
e)Project Schedule: Provide a detailed schedule to accomplish the scope of work.
Note all deliverables and interim milestones on the schedule. (No more than
one page)
f)Quality Control Plan: Describe the quality control procedures and associated
staff responsibilities which will ensure that the deliverables will meet the City’s
needs. (No more than one page)
g)Acceptance of Conditions: State the offering firm’s acceptance of all conditions
listed in the Request for Proposal (RFP) document and Sample Professional
Services Agreement (Attachment D). Any exceptions or suggested changes to
the RFP or Professional Services Agreement (PSA), including the suggested
change, the reasons therefore and the impact it may have on cost or other
considerations on the firm’s behalf must be stated in the proposal. Unless
specifically noted by the firm, the City will rely on the proposal being in
compliance with all aspects of the RFP and in agreement with all provisions of
the PSA.
VII.SUBMISSION OF PROPOSAL
A.Requests for Clarification
Requests for clarification of the information contained herein shall be submitted in
writing prior to 4:30 pm via PlanetBids. Responses to any clarification question
will be provided on PlanetBids.
B.Confirmation Email
The proposal shall be submitted via PlanetBids by the time stipulated in the RFP.
It is the proposer’s sole responsibility to see that the proposal is successfully
submitted on PlanetBids. Any proposal submitted after the scheduled closing will
not be considered.
VIII.EVALUATIONS AND SELECTION PROCESS
1.Proposals Will be Evaluated Based on the Following Criteria:
a)Approach to Scope of Services (35%)
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•Understanding of the Scope of Services as demonstrated by the
thoroughness of the proposal, introduction of cost-saving or value-adding
strategies or innovations (including those applying to overall project
schedule), and an overall approach most likely to result in the desired
outcome for the City.
b)Staff Qualifications and Experience (35%)
•Relevance of experience of the proposing firm (to provide support resources
to the project team)
•Relevance of experience and strength of qualifications of the Project
Manager
•Relevance of experience and strength of qualifications of the key personnel
performing the work
c)Organization and Staffing (20%)
•Assignment of appropriate staff in the right numbers to perform the Scope
of Services
•Appropriate communication and reporting relationships to meet the City’s
needs
d)Quality Control (10%)
•Adequate immediate supervision and review of staff performing the work as
well as appropriate independent peer review of the work by qualified
technical staff not otherwise involved in the project.
2.Selection Process
An evaluation panel will review all proposals submitted and select the top
proposals. The panel will select the proposal, if any, which best fulfills the City’s
requirements. The City may then further refine the scope and schedule with that
firm and request a fee proposal. The City will negotiate the fee with that firm. The
City reserves the right to negotiate special requirements and proposed service
levels using the selected proposal as a basis. If the City is unable to negotiate an
agreeable fee for services with top firm, the City will negotiate with the next firm
chosen among the top firms.
3.Award Notification
The City will notify all proposers in writing of the outcome of the selection process
and intent to award. This RFP does not commit the City to award an agreement,
nor pay any costs incurred in the preparation and submission of the proposal in
anticipation of an agreement. The City reserves the right to reject any or all
proposals, or any part thereof, to waive any formalities or informalities, and to
award the agreement to the proposer deemed to be in the best interest of the City
and the Department.
4.Award of Agreement
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City of Rancho Palos Verdes
RFP-Flagging Services
April 1, 2024 April 8, 2024
The selected firm shall be required to enter into a written agreement (see sample
City agreement in Attachment D with the City, in a form approved by the City
Attorney, to perform the Scope of Services. This RFP and the proposal, or any
part thereof, may be incorporated into and made a part of the final agreement;
however, the City reserves the right to further negotiate the terms and conditions
of the agreement with the selected consultant. The agreement will, in any event,
include a maximum "fixed cost" to the City.
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City of Rancho Palos Verdes
PUBLIC WORKS DEPARTMENT
30940 HAWTHORNE BLVD. / RANCHO PALOS VERDES, CA 90275-5391 / (310) 544-5252 / FAX (310) 544-5292 / WWW.RPVCA.GOV
REQUEST FOR PROPOSALS (RFP) for the FLAGGING SERVICES
ADDENDUM NO. 1
Changes to the RFP Document
The following changes were made to the RFP Document:
1.NEW RFP Release Date: April 8, 2024
2.NEW Request for Clarification Deadline: April 22, 2024
3.NEW RFP Submittal Deadline: May 6, 2024
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Sunbeam Consulting
1817 Josie Avenue
Long Beach, California 90815
Project Management • Construction Management • Civil Engineering Design
Inspection • Flagging • Tel: 310.525-0684
May 06, 2024
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd
Rancho Palos Verdes, CA90275
Attention: Vanessa Hevener
RE: Flagging Services for the City of Rancho Palos Verdes: August 2024 – July 2027
Dear Ms. Hevener:
Sunbeam Consulting, Inc. (Sunbeam) is pleased to present our Flagging Services proposal to provide
Flagging Services to the City of Rancho Palos Verdes on Palos Verdes Drive East in the vicinity of
Miraleste Intermediate School for the 2024-2025 to 2026-2027 school years.
Sunbeam Consulting has successfully provided this particular service to the City since 2017, with no known
complaints. We have consistently used flaggers, who have built up a rapport with parents, students and
school staff and are genuinely embraced by the local community. The principals of Sunbeam Consulting
have decades of experience in civil engineering design, program management, project management,
construction management, and inspection of Capital Improvement and other types of projects and
services. We are available to continue to provide all of our services to the City of Rancho Palos Verdes, as
we have done continuously as Sunbeam Consulting for the past 11-years, with the very few staff changes
over that time.
Sunbeam Solar Technologies Inc. is an S-Corp organization doing business as Sunbeam Consulting.
Sunbeam is a small firm with 10 employees including two civil engineers, inspectors and ATSSA certified
flaggers. The Supervisor of these operations and the primary point of contact for these proposed services
is Joe Van der Linden, who is supported by the principal in charge, Alan Braatvedt.
We are unaware of any conflict of interest in performing the proposed work. Sunbeam Consulting Inc. is
currently in good standing, which attested by the attached letter from our bank.
Thank you for this opportunity to offer our services to the City of Rancho Palos Verdes. Should you have
questions during the selection process, please contact me at 310.525-0684, or Alan@SunBeamTech.net
Sincerely,
Alan Braatvedt
President - Sunbeam Consulting
Alan@SunBeamTech.net
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City of Rancho Palos Verdes Sunbeam Consulting
Flagging Services Aug ‘24-Jul ‘27
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Sunbeam Solar Technologies, Inc., a corporation, doing
business as Sunbeam Consulting, provides civil engineering,
capital improvement project management, construction
management and inspection services to public agencies and
private sectors in addition to our founding energy related
services. Sunbeam Technologies, Inc. was established in 2008
to provide engineering design, management, and contracting
services to public agencies, business, and private clients.
Sunbeam’s senior management offers decades of experience
on public infrastructure and building projects with Southern
California agencies, including projects in RPV.
The officers of Sunbeam Consulting are:
Alan Braatvedt: President (310)525-0684
Charles Stephan: Secretary (949)317-6160
APPROACH / PROJECT UNDERSTANDING
The City has been providing professional flagging services for the past 7-years at two key intersections
in the Miraleste Intermediate School area, during the school-year. The flagging locations are: Palos
Verdes Drive East / Via Canada / Miraleste Intermediate School Driveway and Palos Verdes Drive East /
Miraleste. The objective is to reduce traffic congestion occurring during peak school drop off and pickup
times and enhance traffic safety, at these non-signalized intersections by providing a more systematic
and organized car and pedestrian traffic flow during those traffic peaks.
Sunbeam Consulting
1817 Josie Avenue
Long Beach CA 90815
Tel:(310)525-0684
www.sunbeamtech.net
E-mail: alan@sunbeamtech.net
Direct: 310.525.0684
Contractor License No.
915894 (A & B)
LEED Accredited Professionals
California Registered Engineers
Qualified SWPPP Staff
• Flagging Services
• Civil Engineering
• Project Management
• Construction Management & Observation
• Staff Assistance
• NPDES Program Implementation
• ADA Assessment & Improvements
• Plan Checking
• Highway & Infrastructure Design
• Storm Drainage & Design
• Signing and Striping Plans
• Parking Design & Analysis
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City of Rancho Palos Verdes Sunbeam Consulting
Flagging Services Aug ‘24-Jul ‘27
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The City of Rancho Palos Verdes plans to award a contract to a firm for two qualified flaggers to provide
services for a minimum of 2-hours for each of the two peak periods per day. Sunbeam will provide
American Traffic Safety Services Association certified flaggers, who meet all Department of Transportation
requirements for those services.
Sunbeam has been providing this particular flagging service since 2017, using Curtis as our chief flagger
for all 7-years and Willie Walker, since 2021 in the second position. By maintaining the same individuals
at those locations, Sunbeam has been able to build trust with the parents, students, school staff and the
public over the years and have, to our knowledge, never received a single complaint, but instead have
received numerous letters complimenting their work ethic and attitudes. Curtis and Willy have excelled
in their flagging roles for the local neighborhood and have frequently received holiday gifts from parents.
Although Sunbeam believes that it will continue to fulfill the City’s expectations, we welcome any
additional comments or ideas on how to improve the services.
It is very difficult to retain staff for a service, which requires 2, two-hour shifts per day, for only 180-days
per year, but Sunbeam has managed to do just that. We have developed a unique system that pays our
flaggers well and rewards consistent attendance throughout the school year and especially returning on
the first day of school every year. Sunbeam also provides oversight, which includes regular visits from our
supervisor, to keep an eye on our standards and to maintain the feeling of connectivity with the company.
Sunbeam requires our principal flagger, Curtis to get to the job site an hour before the services are
required and the second flagger a half hour early, for a number of reasons: This ensures that the flaggers
are there at the start of the shift, no matter what obstacles slow the commute; to monitor the traffic and
start providing services as soon as traffic volumes increase, which can be at variable at times; and to set
out the traffic control equipment. In addition, the flaggers and Joe have very open lines of
communications, so on the rare occasions when a flagger cannot get to his post on time, Joe is ab le to
make arrangements for Angel, Marc, or himself to substitute as a flagger, ensuring that there are always
flaggers at their posts when required.
Sunbeam uses a traffic control plan and consistently places all of the traffic controls signs and devices in
the same spot-marked location at the start of each flagging period and removes everything at the end of
those periods. All of the equipment is stored and secured close by for easy access. The flaggers are issued
new high visibility PPE clothing twice a year and wear identification tags around their necks at all times,
with their name, supervisor name and company contacts, as well as their certification badges. The idea is
to provide contact information anyone in the public who may need to contact Sunbeam and to identify
the specific flagger. The Sunbeam flaggers maintain open communication with each-other at all times,
using company issued cell phones, when it was found that there was too much radio traffic for 2-way
radios to operate effectively. The phone also provides the opportunity to take photos of anything of any
relevance and the ability to get support from the supervisor if necessary.
The Sunbeam supervisor, Joe Van der Linden, provides oversight of the activities, ensures our standards
are maintained and is available as a stand-in if ever required. He provides the conduit that keeps the City
in the loop and ensures that all records are complete and properly maintained.
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City of Rancho Palos Verdes Sunbeam Consulting
Flagging Services Aug ‘24-Jul ‘27
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From our past experience providing similar services for the City, Sunbeam is aware of the particular
requirements and nuances relating to the work.
ORGANIZATION AND STAFFING
Flagging Supervisor/Project Manager: Joe Van der Linden (310)612-6573 – Reports to City
Principle Flagger: Curtis Jackson: ATSSA Certified – Reports to Joe
Flagger: Willie Walker: ATSSA Certified – Reports to Curtis
Supervisor: Our supervisor works full-time in the City performing other services, which enable him to see
the flaggers frequently during each week and is always available to discuss issues with the flaggers. He
also serves as a back-up, should there be any issue with a flagger. The supervisor is the point of contact
and will keep the City apprised of how things are going and any issues that may arise and will provide all
documentation required. The supervisor acts as the extra eye to ensure that the quality of service is
constantly maintained at the highest level possible.
Flaggers: Our flaggers are punctual, reliable and very aware of the ever changing conditions and potential
dangers. The flaggers are always dressed in the Sunbeam issued, high visibility clothing and have visible
identification and contact details in a hanging pouch around their necks. They work as a team in constant
contact with one another and are in daily contact with their supervisor.
The Supervisor and Flaggers will be available to consistently provide the services with the same staffing for
the entire school year. We see the consistency of using the same staff as an essential requirement for
providing the services and have a structure in place to ensure that happens. The flagging services that
Sunbeam offers can be made available for any other requirement, or event where the City may have a
need for those services.
The principals of Sunbeam Consulting have been working in various capacities and on numerous public
works projects in Southern California since 1999. Sunbeam Technologies, Inc., doing business as Sunbeam
Consulting, provides civil engineering design, capital improvement project management, construction
management and inspection services to public agencies and private sectors in addition to our founding
RPV Project Manager
Sunbeam Flagging Supervisor
Joe Van der Linden
Sunbeam Principal Flagger
Curtis Jackson
Sunbeam Second Flagger
Willie Walker
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City of Rancho Palos Verdes Sunbeam Consulting
Flagging Services Aug ‘24-Jul ‘27
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energy related services. Sunbeam was established in 2008 to provide engineering design, management,
and contracting services to public agencies, business, and private clients. Sunbeam’s senior management
offers decades of experience on public infrastructure, building projects and related services with Southern
California agencies.
STAFF QUALIFICATIONS AND EXPERIENCE
SUNBEAM’s flagging team apply years of experience in the role of flagging on projects. Our team provides
access to some of the most aware, practical and caring individuals. The SUNBEAM team is sensitive to the
special needs of the community in performing these services.
Joe Van der Linden is a Public Works Inspector and has been working in the City of RPV since 2019 providing
inspection services to the City on a variety of projects and participated in the supervision of the flaggers.
Joe has a good understanding of traffic controls, the workings of the city and specific nuances related to
flagging in RPV. Joe’s City inspection experience includes projects that require just a few hours of
inspections to several million dollar projects. Joe has extensive experience in managing/supervising
individuals and teams and is well equipped for his role.
Curtis Jackson has 7-years of experience in providing flagging services, having provided these services for
the City of RPV since 2017.
Willie Walker is the newest member of our team, who began providing flagging services for the City after
training in 2021 and receiving his flagging certification. He has consistently provided high quality services
for the City since that time.
PROJECT EXPERIENCE
Sunbeam staff has years of experience on a wide variety of projects, including projects in RPV, where
Sunbeam Consulting has had most of its experience since its founding in 2008, providing: Flagging
Services; Engineering Design; Construction Management Oversight; and Inspection. The following are a
selection of projects provided by Sunbeam staff:
Miraleste Intermediate School Flagging Services 2017-present
Sunbeam has provided flagging services for the Miraleste Intermediate School area of PV Drive East at the
Via Canada and Miraleste intersections. The function of the services is to provide controlling traffic in the
vicinity of the school at congestion occurring peak school drop-off and pickup times, providing a smoother
and safer drive through the area, without the need for signals, which are not required for most times of
the day.
Forrestal-PV Drive South Flagging Services for the AYSO Soccer Seasons 2018-2020
Sunbeam provided flagging services at the intersection of PV Drive South and Forrestal for the American Youth
Soccer Organization seasons in the Fall and Spring. The services were provided on Saturdays and Sundays over
14-playing weekends in the Fall and 14 in Spring. The Saturday sessions required 8-hours of flagging, with
reduced hours on Sunday flagging. Sunbeam provided the services at the access point to Ladera Linda athletic
facilities, controlling traffic on: Palos Verdes Drive South; Forrestal Drive; Trump National Drive; and Aqua Vista
Drive, improving safety and the flow of traffic through the busy intersection.
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City of Rancho Palos Verdes Sunbeam Consulting
Flagging Services Aug ‘24-Jul ‘27
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Ladera Linda Community Center Construction Vehicle Monitoring 2023-2024
Sunbeam provided daily monitoring services at the Forrestal-PV Drive South intersection to prevent
construction traffic entering the neighborhood before 7:00a.m. in compliance with agreement that the
City had with the neighborhood association. The task included allowing neighborhood related traffic into
the area between 5:00 a.m. and 7 a.m., while preventing all other traffic and documenting the traffic
movement.
References for both projects: Lauren Ramezani – Retired City of RPV PW employee, who worked with
Sunbeam on the project for many years. Juan Hernandez, City of RPV Maintenance Supervisor.
Other Projects Where Sunbeam Staff Have Provided Services in Rancho Palos Verdes Include:
Miraleste Drive Rehabilitation
Sunbeam performed the assessment of field repair limits within the contract scope; assessed the
condition of all asphalt, concrete and signage; provided construction oversight; and coordinated between
the contractor, full time project manager, inspector and City during the entire project. There was a
significant public relations outreach effort required for this project.
Transit Turnout Project
This $1 million project was for the construction of transit bus turnouts and associated work, which
included bus pads, sidewalk improvements, ADA ramps and bus shelters. The project was completed on
time despite a slow start due to COVID-19 related delays, and under budget
Hawthorne Beautification Project
The project was for the beautification of Hawthorne from Crest Road to PV Drive South. The $1,750,000
project involved the removal of the median paving and grading the area to form a swale, which was filled
with river rock and native vegetation. Stormwater run-off from the road is directed into the swale to
recapture and allow the water to infiltrate into the soil. In addition, a number of trees were planted in the
median and in the parkway. The project was completed below budget.
Other RPV projects have included:
Providing liaison and Inspection CM services for: McCarrell Canyon and San Ramon Canyon storm drain
projects; Residential Rehab Road Repair Projects; Arterial and Collector Street Rehabilitation; City Annual
Sidewalk Repair Program; Large Diameter Storm Drain Replacement Project; Storm Drain Structural Lining
CIPP Rehabilitation Project; Palos Verdes Drive - Portuguese Bend Road Reconstruction; CM and
Inspection Services for PIC Restroom Remodel and Ladera Linda Community Center wrap-up projects, Cell
site, trenching encroachment, and other City wide utility permit work
PROJECT SCHEDULE
4-Hours per day for each flagger
2-hours per shift
Daily installation and removal of all traffic controls for both shifts
Approximately 180-days per year plus 20-days of Summer School, if required
Availability from 1st to last day of school semesters and for any special events
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City of Rancho Palos Verdes Sunbeam Consulting
Flagging Services Aug ‘24-Jul ‘27
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We have reviewed the available documentation and know both locations and the schools operations very
well and so have a good understanding of what is required and how to schedule the time.
QUALITY CONTROL PLAN
The Sunbeam quality control plan includes addressing the following:
• Sunbeam issued safety equipment
• Sunbeam issued traffic control equipment
• Identification tags worn at all time, with Flagger, Supervisor and Company names and contacts
• Constant communication between flaggers throughout shifts
• Contact with Supervisor
• Alternative staffing
• Storage adjacent to work area to ensure easy access to equipment
• Documentation and photographs of any incident that may occur
• Regular oversight by Supervisor
ACCEPTANCE OF CONDITIONS
Sunbeam accepts all conditions listed in the RFP documents and sample professional services agreement
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City of Rancho Palos Verdes Sunbeam Consulting
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JOSEPH VAN DER LINDEN
Flagging Supervisor – Sunbeam Consulting
City of Rancho Palos Verdes: Numerous Projects
Joe has provided Inspection Services to the City of RPV on several
projects including: The Hawthorne Median Beautification Project; the
Transit Turn out project and several smaller projects, including 4
significant emergency storm drain repairs, Inspection of PVIC
Restroom Renovations, Ladera Linda Construction contract wrap-up,
and camera installation project in the Western Ave. section of the
City. He continues to provide permit inspection services throughout
the City.
Joe is particularly skilled at public relations and a very diplomatic way
of dealing with the public and individual residents. He has thirty years
of experience in inspection, and project management on Private and
Public Works projects from pre-planning through final punch list
approval. Job roles and accountabilities have included the following:
• Preparing cost proposals
• Inspection of large diameter gas pipelines
• Maintain detailed daily project activity reports
• Measure and approve job quantities and pay estimates
• Maintain job specifications and standard detail requirements.
• Communicate with City staff on a daily basis, summarize all work performed daily
• Inspect new and/or rehab sewer pipeline and storm drain installations
• Inspect compaction and density for structural fills including trench backfills, building pads, road work
and asphalt paving.
• Coordinate RFI’s, perform quantity takeoffs, project scheduling, submittals, transmittals, change
orders, tracked non-contract work, and resolved field problems
• Prepare job status reports, agendas, approve unit prices from contractors, issue noncompliance and
correction notices.
• Create agenda and facilitate progress meetings with architect, contractors and engineers
• Compiled claims against subcontractors and/or owners
• Managing team members
Notable Projects:
Harbor Place Tower, Long beach – From excavation to owner occupancy
CSULB Performing Arts Center – From excavation to owner occupancy
Entered Profession
1990
Education
BA Business Economics Degree
BS Marketing Degree
Professional Specialties
Public relations specialist
Project administration
Project punch list
S ewer/storm drain systems
Utility construction
Traffic Controls specialist
Volunteer
Leadership/Management
On Board of directors for EO
Accelerator
Director of an annual Pro-Am
surf contest for 16 years;
Earthquake emergency
community leader
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City of Rancho Palos Verdes Sunbeam Consulting
Flagging Services Aug ‘24-Jul ‘27
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CURTIS JACKSON
Principle Flagger
2017 – 2021 Flagger – RPV – Sunbeam Consulting
Curtis has been providing flagging services since 2017, for the City of
RPV at 2 key locations, to help control traffic controls and improve
safety near the Miraleste Intermediate School during the peak drop-
off periods.
2017 – 2019 AYSO Event Flagger – RPV – Sunbeam Consulting
Curtis has consistently performed flagging services at the
PVDS/Forrestal intersection during the AYSO season for the regular
sporting events held at the Ladera Linda Park facility
8/2016- 6/2017 School Crossing Guard
• Direct or escort pedestrians across streets, stopping traffic as
necessary.
• Monitor traffic flow to identify safe opportunities to stop traffic to allow pedestrians crossings
• Be at post punctually and reliably
• Use traffic control signs to facilitate safe pedestrian crossings
11/2014-8/2016 Labor Ready
• Warehouse Experience
• Prepared orders for shipping and receiving
• Tie down loads and looks for safety issues
• Provide customer service
• Package & packing
05/2016-08/2016 Painter Apprentice
• Painting interior and Exterior of homes
• Painted Air Force base homes
• Repair Walls using drill
• Repair wooden outside rails to stairs
01/2016-04/2016 Electrician
• Repairing and assembling light fixtures
Education:
Environmental Outsource Forklift Operator License Los Angeles, CA
Associated Training Service of California Victorville, CA
Heavy Equipment Operator 1 Training Los Angeles, CA
David Starr Jordan High Los Angeles, CA
Entered Work Force
2013
Certification
ATTSA for Flagging
Skills
Forklift Operator License
Trained Heavy Equipment
Operator Shipping &
Receiving Experience Team
Player with Flexibility
Strong Communication Skills
Customer Service Experience
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City of Rancho Palos Verdes Sunbeam Consulting
Flagging Services Aug ‘24-Jul ‘27
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WILLIE WALKER
Flagger
2021 – 2024 Flagger – RPV – Sunbeam Consulting
Willie has been providing flagging services on PVD East near the Miraleste Intermediate School, for the
City of RPV at the 2 key locations, since 2021, to help control traffic controls and improve safety during
the peak drop-off periods.
2018 – 2021 Tow Truck Driver/AAA & CHP EXPERT Falcon Towing
Tow vehicles that are disabled or that have been involved in traffic
accidents to various locations.
2017 – 2018 Tow Truck Driver/Transporter & Trainer South Bay
Vocational Center Transport vehicles to dealerships, service station,
auto auctions and junkyards. Perform inspections before and after
pickups.
2013 – 2017 Patient Service Technician Driver Life-Care Solutions
Deliver HME items to patient’s homes and responds to emergency
delivery calls. Complete appropriate home safety evaluation,
provide instruction and education material to the patient/family on
the safe operation.
2006 – 2013 Distribution Manager 3 Wire Pacific Coast Run the
distribution center - Ensure orders are selected, packaged, loaded, and dispatched. Handle management
responsibilities for 20-30 hourly associates’ team members. Ensure prompt, efficient, and accurate
handling of merchandise as well as developing and implementing team goals.
Education:
Crenshaw High 1985 High School Diploma
Cal State Long Beach 1986 - LA Trade Tech
Entered Work Force
1987
Certification
ATTSA for Flagging
Skills
Customer Service Oriented
Solid Communication Skills
Detail Oriented
Flexible, Dependable
Physically fit and active
Commitment
professionalism
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Sunbeam Consulting
1817 Josie Avenue
Long Beach, California 90815
Project Management • Construction Management • Civil Engineering Design
Inspection • Flagging • Tel: 310.525-0684
May 15, 2024
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd
Rancho Palos Verdes, CA90275
Attention: Vanessa Hevener
RE: Flagging Services for the City of Rancho Palos Verdes: August 1, 2024 – July 31, 2027 - Fee
Dear Vanessa Hevener
Sunbeam Consulting, Inc. is pleased to provide our flagging fees for your consideration. The total
amount is shown per year for the first year and will be subject to an annual 3% cost increase for each of
the following years of the proposed contract.
Thank you for this opportunity to offer our services to the City of RPV. Should you wish to discuss this
proposal during the selection process, please contact me at (310)525-0684, or Alan@SunBeamTech.net
Sincerely,
Alan Braatvedt
President - Sunbeam Consulting
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