CC SR 20240618 05 - Advisory Board Appts
CITY COUNCIL MEETING DATE: 06/18/2024
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA TITLE:
Consideration and possible action to appoint members to fill vacancies on the City’s
Advisory Committees and the Planning Commission.
RECOMMENDED COUNCIL ACTION:
1) By majority vote of the entire City Council, appoint with terms of office ending in
June 2028:
a. Four members to the Planning Commission;
b. Four members to the Civic Center Advisory Committee;
c. Two members to the Emergency Preparedness Committee;
d. Four members to the Finance Advisory Committee;
e. Three members to the Infrastructure Management Advisory Committee;
and,
f. Three members to the Traffic Safety Committee
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Teresa Takaoka, City Clerk
REVIEWED BY: same
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. List of applicants (page A-1)
B. City Council Policy No. 6 (page B-1)
BACKGROUND AND DISCUSSION:
Recruitment began in late March 2024 to fill several vacancies on the various City
Committees (Emergency Preparedness, Finance Advisory, Civic Center Advisory,
Infrastructure Management Advisory and Traffic Safety) and Planning Commission, due
to expiring terms.
The recruitment for the vacancies was advertised and posted according to City Council
Policy No. 6 between April 4 and May 2. At the conclusion of the recruitment period on
1
May 10, 37 applicants expressed interest. However, one applicant rescinded their
application shortly thereafter.
Due to the large number of applicants the City Council interviewed the majority of the
applicants on June 6 during a special meeting, and the remainder will be interviewed the
evening of June 18, again during a special meeting.
Ballots listing the applicants for the City Council members to cast their votes will be
distributed prior to the commencement of the City Council meeting on June 18. Staff will
tally the votes, and in compliance with the Brown Act, the City Clerk will read each
Councilmember’s ballot into the record at the meeting and declare the member appointed,
by majority vote of the City Council, to the respective commission and committees.
Chapter 10, Section 10.2, of the City Council Procedures Manual provides as follows:
“The Council must and will make appointments to citizen City boards, commissions, and
committees pursuant to City Council Policy No. 6. Applicants may be interviewed by th e
Council at a public meeting and shall be appointed by a majority vote of the Council. All
appointees serve at the pleasure of the Council.”
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action s are available for
the City Council’s consideration:
1. Direct Staff to readvertise the recruitment to conduct further interviews at a future
meeting.
2. Take other action, as deemed appropriate.
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Applicant Name
Christen, Paul
Clark, Becky
Cohu, Linda
Czaplicki, Paul
Dixon, Sara
Forese, Lynn
George, Gregory W.
Grillo, Nicholas
Guerin, James F.
Humber, Brent J.
Jankovich, Lisa V.
Jankowski, David
Johnson, Krista
MacAllister, John
Min, Jeanne
Namikawa, Hiromi
Nelson, Robert A.
Nolen, Andrea
Noushkam, Nikki
Nulman, Eric
O'Connor, Sean
Peterson, Elizabeth
Radke, Totran
Retchless, Sophia
Riple, James
Rodich, Mickey
Sherman, Rayne
Smalling, Frederick J.
Song, Kit
Spielman, John
Sprinkel, James F.
Stenzel, Peter D.
Thakar, Manoj
Valencia, Penelope
Vlaco, Jessica
Weber M.D., Paul
A-1
CITY COUNCIL POLICY
NUMBER: 6
DATE ADOPTED/AMENDED: 02/04/92 (amended 01/31/02;09/16/03;
09/17/19, and 04/20/2021)
SUBJECT: City Advisory Committee Recruitment and Selection
POLICY:
It shall be the policy of the City Council to fill vacancies on City -appointed
Committees as follows:
Service Criteria
1. Terms of service on City Committee will be four years for each new appointee.
Initially, half (plus one) of the terms will be four years and half (less one) of the
terms will be two years.
2. Appointments will be made to Committees in June even numbered years on a
schedule to be established by the City Council pursuant to Ordinance No. 627
and per Council action taken on September 17, 2019.
3. Terms will be staggered to maintain continuity.
4. Following the appointment of Committee members, those appointees indicating
an interest in being considered for chair, will be interviewed separately by the
City Council specifically for the purpose of selection of the chair in June of each
year.
5. Terms of service for the Chair will normally be one year. Appointments/re-
appointments will be made annually on a schedule to be established by the City
Council in June of each year.
6. In the event a Committee meets before a Chair is appointed/reappointed, the
Mayor may appoint an interim Chair. If the former Chair is reappointed to the
Committee, he/she may act as Interim Chair. If the Chair is not reappointed to
the Committee then the Vice Chair may act as Interim Chair.
7. The Vice Chair of each Committee will be elected by the Committee members.
Recruitment Process
B-1
1. The vacancy shall be advertised in the Palos Verdes Peninsula News and Daily
Breeze newspapers. Advertising may take the form of a press release.
Additionally, the vacancy shall be posted at the City’s regular posting places
and be placed on the Government Access Reader Board. The City Clerk shall
include a summary of duties in the recruitment flyer, press release and any
other recruitment material. A deadline for receipt of applications will be
established by the City Clerk.
2. Interested applicants, including incumbents seeking reappointment, will be
required to fill out applications.
3. Applications will be reviewed by the City Council. Each applicant shall be
interviewed by the City Council (unless the City Council has recently
interviewed an applicant for a different committee) and appointments made at
a public meeting.
Interview Process
1. Interviews of applicants for Committees will be conducted by the City Council
in small groups on a schedule to be established by the Council (these
interviews may happen in-person or virtually at the City Council’s discretion).
2. The City Clerk will notify applicants of their interview times and advise them of
their status during the selection process.
3. The City Clerk will advise successful applicants of the opportunity to be
interviewed for Chair if they so desire. The City Clerk will notify applicants for
Chair of their interview times and advise them of their status in the selection
process.
4. The City Clerk will provide new Committee members a copy of the Statement
of Economic Interest forms if applicable to their Committee appointment.
5. The City Attorney will brief new Committee members of their responsibilities
under the Brown Act and Conflict of Interest Laws and other l egal obligations
mandated by their appointment.
BACKGROUND:
On December 4, 2001, January 12, 2002, January 31, 2002, September 16, 2003
and September 17, 2019 the City Council considered the process for recruitment
and selection of City-appointed Board members. After discussing various
alternatives, the Council agreed on September 17, 2019 to the procedure
contained in this policy in order to encourage residents to apply for and serve on
City Boards, to create a procedure that allows the City Council t o become familiar
B-2
with the applicant’s qualifications, and to maintain continuity on the various Boards
by staggering the terms of service.
B-3