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CC SR 20240604 L - Geosyntec Stormwater Monitoring Amendment 2 CITY COUNCIL MEETING DATE: 06/04/2024 AGENDA REPORT AGENDA HEADING: Consent Calendar AGENDA TITLE: Consideration and possible action to approve Amendment No. 2 to the Professional Services Agreement with Geosyntec Consultants, Inc. to implement the Palos Verdes Peninsula Coordinated Integrated Monitoring Program. RECOMMENDED COUNCIL ACTION: 1) Approve Amendment No. 2 to the Professional Services Agreement (PSA) with Geosyntec Consultants, Inc., to implement the Palos Verdes Peninsula Coordinated Integrated Monitoring Program (CIMP) for stormwater quality monitoring, reporting, and related services: a. Retroactively increasing the PSA amount for Fiscal Year (FY) 2023-24 by $58,242 to $422,516 for new compliance monitoring requirements; b. Increasing the PSA amount by $914,169 for FY 2024-25 and FY 2025-26; and c. Extending the term by two years to June 30, 2026 with a new total of $2,114,620 plus 15% contingency over a five-year period; and, 2) Authorize the Mayor and City Clerk to execute Amendment No. 2 to the PSA in a form approved by the City Attorney. FISCAL IMPACT: This cost of the services provided by Geosyntec Consultants, Inc. under this PSA and amendments is shared among several agencies within the Peninsula Watershed Management Group including the three other Peninsula cities. Amendment No. 2 increases the cost of services to the City in FY 2023-24 by $13,210 which is already included in the approved FY 2023-24 budget. Amendment No. 2 also increases the cost of services to the City in FY 2024-25 by $269,033 and $237,734 in FY 2025-26. The cost for FY 2024-25 is included in the proposed FY 2024-25 budget under professional/technical services for Stormwater Quality (General Fund and Measure W). VR Amount Budgeted: 101-400-3130-5101 $162,400 (General Fund – Stormwater Quality – Professional Technical 343-400-3130-5101 $69,600 Measure W – Stormwater Quality – Professional Technical VR 1 Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Vanessa Hevener, Project Manager REVIEWED BY: Ramzi Awwad, Director of Public Works APPROVED BY: Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Amendment No. 2 to the professional services agreement with Geosyntec Consultants, Inc. (page A-1) B. Geosyntec Proposal for Fiscal Years 2024-25 and 2025-26 Palos Verdes Peninsula CIMP Implementation and SMBBB TMDL Monitoring (page B-1) C. Palos Verdes Peninsula CIMP Cost Share (page C-1) D. Palos Verdes Peninsula Watershed Management Group Coordinated Integrated Management Program Memorandum of Understanding (page D-1) BACKGROUND: The Los Angeles Regional Water Quality Board (Regional Board) regulates the discharge of pollutants into watersheds through a permit called the Municipal Separate Storm Sewer Permit (MS4 Permit). The MS4 Permit was adopted by the Regional Board on November 8, 2012. With the adoption of the MS4 Permit, the City is required to comply with stormwater quality regulations or face severe penalties, including fines. Compliance requirements include watershed-based pollutant monitoring, illicit discharge prevention, treatment of stormwater to reduce pollutants, record-keeping, and reporting. The City is complying with the MS4 Permit requirements through the CIMP, which is a technical document that lays out the requirements for monitoring, analysis, and reporting water quality data to the Regional Board. On April 15, 2016, the City Council approved a memorandum of understanding (MOU) between the cities of Rancho Palos Verdes, Palos Verdes Estates, Rolling Hills, Rolling Hills Estates, the County of Los Angeles, and the Los Angeles County Flood Control District (collectively as the Palos Verdes Peninsula Watershed Management Group (Peninsula WMG)) for the development and cost share implementation of the CIMP based on relative land area. Since it has the largest land area, the City of Rancho Palos Verdes serves as the chair of the Peninsula WMG and also serves as the monitoring services contract administrator. 2 On August 7, 2018, City Council approved a PSA with Geosyntec Consultants, Inc. (Geosyntec) for monitoring and reporting services required to comply with the MS4 Permit requirements and approved Amendment No. 1 to the MOU to include additional weekly shoreline monitoring for the Santa Monica Bay Beaches Bacteria Total Maximum Daily Load (TMDL). On September 11, 2021, the MS4 Permit was renewed which required the Peninsula WMG to revise its CIMP to meet the new MS4 Permit requirements. On April 6, 2021, City Council approved Amendment No. 2 to the Peninsula WMG CIMP MOU for the development and cost share of implementation of the revised CIMP for a five-year term (through Fiscal Year 2025-26) (Attachment D). On June 1, 2021, the City entered into a PSA with Geosyntec for water quality monitoring, testing, and reporting services in the amount of $969,68 with a three-year term ending on May 31, 2024, and the option to extend the PSA for one additional year. Subsequently, in June 2023, the City approved Amendment No. 1 to the PSA for additional services to address changes to regulatory requirements, as these services were not included in the original PSA. This increased the compensation by $172,526 for a new PSA total of up to $1,142,209 plus 15% contingency. The current amended PSA with Geosyntec expires on May 31, 2024 and services will discontinue unless the PSA is again amended, or the City enters into a new PSA with another vendor for these services. DISCUSSION: The PSA with Geosyntec needs to be increased by $58,242 for FY2023-24, of which the City’s share is $13,210. This increase is due to the need to respond to more extensive comments than anticipated from the Regional Board on the Peninsula CIMP Update and to review Machado Lake Nutrient data to provide the Peninsula WMG justification to contest alleged water quality violations. The request is being made retroactively because there was a very short deadline to respond to the Regional Board in order to maintain the ability to contest the alleged water quality violations; therefore, there was insufficient time to proactively increase the PSA. The current amended PSA with Geosyntec, which is set to expire on May 31, 2024, includes an optional one-year extension. Because the Peninsula WMG CIMP MOU expires in 2026, Staff determined that it would be more efficient to extend the term of the PSA by two years to coincide with the expiration of the MOU. Therefore, Staff requested a proposal from Geosyntec to provide CIMP implementation for Fiscal Years 2024-25 and 2025-26. The PSA’s new expiration date, if approved by the City Council, will be through June 30, 2026 (as opposed to May 31, 2025) (Attachment A). Geosyntec provided the attached proposal (Attachment B) for Fiscal Years 2024-25 and 2025-26 CIMP implementation in the amount of (FY 2024-25: $485,445 and FY 2025-26: $428,724), increasing the total PSA compensation by up to $914,169, for a new total of 3 $2,114,620 plus 15% contingency. The costs for FY 2024-25 and FY 2025-26 are higher than prior years due to new monitoring requirements for an additional list of pollutants and associated reporting that have not been previously required to be sampled or monitored. The proposed contract amount will be shared by all the agencies in the Peninsula WMG with the City’s share being $506,767 (FY 2024-25: $269,033 and FY 2025-26: $237,734) based on the percentage of land area formula within the Peninsula (Attachment C). The Peninsula WMG reviewed the proposal by Geosyntec and determined that the cost was fair and reasonable given the added new requirements outlined above. Additionally, the Peninsula WMG is amenable to a two-year extension to the PSA so the expiration aligns with the expiration of the current MOU. ADDITIONAL INFORMATION: On January 10, 2024, the City of Rancho Palos Verdes along with nine other agencies (Los Angeles County Flood Control District, County of Los Angeles Carson, Lomita, Los Angeles, Torrance, Rolling Hills, Rolling Hills Estates, and Palos Verdes Estates) were issued notices by the Regional Board relating to violations of exceeding water quality limits for pollutants in Machado Lake during the monitoring years of 2020 -2022. The notices offered to settle violations with a penalty amount of $3,000 per violation per monitoring site, for a total of $195,000 across all agencies. The City’s portion of this amount is up to $47,322. On February 9, 2024, the affected agencies submitted a letter requesting a time extension to allow the agencies to review the alleged violations and file an appropriate response by March 26, 2024. On March 26, 2024, in coordination with the named agencies, the City of Rancho Palos Verdes submitted letters contesting the violations on the basis that there was evidence showing that the Regional Board may have erred in issuing the notices. To date, the Regional Board has not provided a response to the letters contesting the violations. The monitoring programs included in the Geosyntec PSA provide essential data to determine if the City is in violation of any pollutant limits. CONCLUSION: The City Council is being asked to approve Amendment No. 2 to the PSA with Geosyntec for the Peninsula CIMP implementation to retroactively increase the PSA amount by $58,242 for FY 2023-24, of which the City’s share is $13,210; and increase the PSA amount by $914,169 for FY 2024-25 and FY 2025-26, for a new total amount of $2,114,620 (plus 15% contingency) of which the City’s share is $539,130; and increasing the term of the PSA to June 30, 2026. ALTERNATIVES: 4 In addition to the Staff recommendation, the following alternative actions are available for the City Council’s consideration: 1. Do not approve Amendment No. 2 to the PSA with Geosyntec and direct staff to return with an Amendment extending the term of the agreement by one year only. 2. Do not approve Amendment No. 2 to the PSA with Geosyntec and direct Staff to re-solicit proposals for those services. This alternative risks an interruption in services due to the amount of time needed to obtain new proposals. 3. Take other action, as deemed appropriate. 5 AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES (“Amendment No. 2”) by and between the CITY OF RANCHO PALOS VERDES, a municipal corporation (“City”) and GEOSYNTEC CONSULTANTS, INC., a Florida corporation (“Consultant”) is effective as of May 21, 2024. RECITALS A. City and Consultant entered into that certain Agreement for Professional Services dated June 1, 2021 (“ Agreement”) whereby Consultant agreed to provide engineering consulting services in conjunction with the Palos Verdes Peninsula Watershed Group Coordinated Integrated Monitoring Program Implementation (CIMP), for an initial Term of 3 years, expiring May 31, 2024, for a Contract Sum of $969,683. B. On June 20, 2023, City and Consultant entered into an Amendment to the Agreement (“Amendment No. 1) to include additional monitoring and reporting activities required in order for the City to remain compliant with the Regional MS4 Permit and state regulations increasing compensation by $172,526 for a total Contract Sum of $1,142,209. C. City and Consultant now desire to amend the Agreement (“Amendment No. 2”) to extend the Term of the Agreement by two additional years, ending on June 30, 2026, and to increase compensation by $972,411 for a new Contract Sum of $2,114,620. TERMS 1. Contract Changes. The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics. a.Section 2.1, Contract Sum, is amended to read: Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “ Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $1,142,209 (One Million One Hundred Forty Two Thousand Two Hundred Nine Dollars $2,114,620 (Two Million One Hundred Fourteen Thousand Six Hundred Twenty Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9. A-1 01203.0006/985747.2 -2- b. The following is added to Section I of Exhibit “A” Scope of Services Amendment No. 1. B. Scope of Services for FY 2024-25 and 2025-26 only. A-2 01203.0006/985747.2 -3-A-3 01203.0006/985747.2 -4-A-4 01203.0006/985747.2 -5-A-5 01203.0006/985747.2 -6- [continued on next page] A-6 01203.0006/985747.2 -7- c. The following shall be added to Section I of Exhibit “C” Schedule of Compensation Amendment No. 1. Compensation for FY 2023-2024 only. A-7 01203.0006/985747.2 -8- Compensation for FY 2024-25 and 2025-26. [continued on next page] A-8 01203.0006/985747.2 -9- c The following is added to Section II of Exhibit “D” Schedule of Performance Amendment No. 1. Work product deliverables and schedule FY 2024-25, 2025-26 2. Continuing Effect of Agreement. Except as amended by Amendment Nos. 1 and 2, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment Nos. 1 and 2. 3.Affirmation of Agreement; Warranty Re Absence of Defaults.City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation. A-9 01203.0006/985747.2 -10- Consultant represents and warrants to City that, as of the date of this Amendment No. 2, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. City represents and warrants to Consultant that, as of the date of this Amendment No. 2, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. 4. Adequate Consideration.The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 2. 5. Authority. The persons executing this Amendment No. 2 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said party is bound. [SIGNATURES ON FOLLOWING PAGE] A-10 01203.0006/985747.2 -11- IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 on the date and year first-above written. CITY: CITY OF RANCHO PALOS VERDES, a municipal corporation ____________________________________ John Cruikshank, Mayor ATTEST: _________________________________ Teresa Takaoka, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP _________________________________ Elena Q. Gerli, City Attorney CONSULTANT: GEOSYNTEC CONSULTANTS, INC., a Florida corporation By: ________________________________ Name: Ken Susilo Title: Vice President By: ________________________________ Name: Christopher Wessel Title: Address: 5901 W. Century Blvd Suite 1450 _ Los Angeles, CA 90045 Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY. Senior Principal A-11 01203.0006/985747.2 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF LOS ANGELES On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. A-12 01203.0006/985747.2 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF LOS ANGELES On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. A-13 118 E. Carillo Street Santa Barbara, CA 93101 PH 805.897.3800 www.geosyntec.com 6 May 2024 Vanessa Hevener Project Manager City of Rancho Palos Verdes Subject: Proposal for 2024-26 Palos Verdes Peninsula Coordinated Integrated Monitoring Program Implementation and SMBBB TMDL Monitoring Dear Ms. Hevener, Geosyntec Consultants, Inc. (Geosyntec) is pleased to submit this proposal to the City of Rancho Palos Verdes (City) to continue providing the Palos Verdes Peninsula (PVP) Watershed Management Group (WMG) with Coordinated Integrated Monitoring Program (CIMP) Implementation support and Santa Monica Bay Beaches Bacteria (SMBBB) TMDL Monitoring support from June 2024 through June 2026. The proposed scope aligns with the tasks of the existing Geosyntec PVP CIMP Implementation and SMBBB TMDL Monitoring contract. Geosyntec appreciates this opportunity to submit this proposal to the City, and we look forward to continuing our work with you. If you have any questions or require additional information, please contact Avery Blackwell (805) 979-9125. Sincerely, Avery Blackwell, PE Chris Wessel, PE Project Manager Project Director B-1 2024-26 CIMP & SMBBB Implementation Proposal May 2024 Page 2 Geosyntec_Proposal_RPV_CIMP_SMBBB_24_26 ATTACHMENT #1 – PROPOSAL SCOPE OF SERVICES Geosyntec will perform the following services during the 2024-25 and 2025-26 Fiscal Year. All tasks are assumed to be performed during both fiscal years unless stated otherwise. A. PALOS VERDES PENINSULA (PVP) WATERSHED MANAGEMENT GROUP (WMG) COORDINATED INTEGRATED MONITORING PROGRAM (CIMP) IMPLEMENTATION. Task. A-1 Project Management • One Geosyntec staff will prepare for and virtually attend six WMG group meetings per year. • Prepare the applications for two City-specific encroachment permits per year(one for Ranchos Palos Verdes and one for Palos Verdes Estates). No fee is assumed for either permit. • Prepare the application for one Los Angeles County access permit per year. The application fee is assumed to cost approximately $2,000 annually. • Coordinate wet weather rainfall tracking and mobilization with the client and subconsultants. During the wet weather monitoring season, email correspondence summarizing forecasts and the potential for wet weather event monitoring will be provided, as necessary. Go/No-Go decisions for wet weather monitoring events will be included with appropriate documentation. • During dry weather, email correspondence identifying proposed monitoring dates will be provided monthly. • General project management, including internal and external coordination, client check-in calls, invoicing, etc. Task A-2. Receiving Water Monitoring • Dry weather receiving water monitoring will occur three times in 2024/25 (June 2024 through June 2025) and two times in 2025/26 (July 2025 through June 2026) at Peninsula- RW1, including once during the historically driest month of the year. B-2 2024-26 CIMP & SMBBB Implementation Proposal May 2024 Page 3 Geosyntec_Proposal_RPV_CIMP_SMBBB_24_26 • Wet weather receiving water monitoring will occur three times per year during wet weather conditions at Peninsula-RW1, including the first significant storm event of the water year as defined by the 2024 Revised CIMP. • Parameters identified in the 2024 Revised CIMP (including TMDL, 303d listed, and Los Angeles MS4 Permit Attachment E, Table E-6) will be collected and analyzed during the 2024-25 dry and wet weather monitoring events. The full list of parameters in the Los Angeles MS4 Permit Attachment E, Table E-6, will be collected and analyzed during the first flush stormwater event and during the historically driest month of the year for receiving water monitoring. Any parameters that exceed the minimum reporting limits listed in Table E-6 or applicable water quality objectives will be monitored during all subsequent receiving water and MS4 stormwater outfall events through the 2025-26 fiscal year (see below). Task A-3. Stormwater Outfall Monitoring • MS4 stormwater outfall monitoring will occur three times per year during wet weather conditions at Peninsula-SD1 and Peninsula-SD3, including targeting the first significant rain event of the water year as defined by the 2024 Revised CIMP. • Parameters will be collected and analyzed at each location according to the 2024 Revised CIMP. Parameters found to exceed the minimum reporting limits listed in Table E-6 or applicable water quality objectives at the corresponding receiving water locations will be monitored during all subsequent events. • It is assumed that no traffic control plan is required for Peninsula-SD1 and Peninsula-SD3. Task A-4. TMDL Outfall Monitoring • Wet weather TMDL monitoring will occur three times per year during wet weather conditions at RHE City Hall, Valmonte, and Solano, including targeting the first significant rain event of the water year as defined by the 2024 Revised CIMP. • Dry weather TMDL monitoring will occur thirteen times in 2024/25 (June 2024 through June 2025) and twelve times in 2025/26 (July 2025 through June 2026) during dry weather conditions at RHE City Hall and Valmonte, including during the historically driest month of the year as defined by the 2024 Revised CIMP. • Parameters will be collected and analyzed at each location according to the 2024 Revised CIMP. B-3 2024-26 CIMP & SMBBB Implementation Proposal May 2024 Page 4 Geosyntec_Proposal_RPV_CIMP_SMBBB_24_26 Task A-5. Optional Non-Stormwater Outfall Screening (2024-2025 Only) • During the 2024-25 fiscal year, Geosyntec will conduct the re-screening of the Los Angeles Harbor – Cabrillo Marina tributary outfalls for significant non-stormwater (NSW) discharges. Outfall information identified in the 2018 PVP Outfall Screening Report will be used. No outfall mapping will be conducted. • It is assumed that the 10 outfalls will be screened over 1 event and that above-ground source investigations will be completed immediately following observation of significant flow. • A draft and final outfall screening report will be completed that summarizes all observations and significant flow designations. • No NSW outfall screening or follow-up monitoring activities are assumed to be performed by Geosyntec or subconsultants during the 2025-26 fiscal year. Task A-6. Flow Monitoring and data management • A remote flow meter will be installed for Peninsula-SD3 during the 2024-25 fiscal year. • Flow meters will be regularly maintained, and the collected data will be downloaded. • Flow data will be processed, managed, and packaged as part of the field monitoring report and data deliverable and will be included in the Annual Monitoring Report. Task A-7. Monitoring Records • All monitoring data will be uploaded to the PVP CIMP database and will continue to be managed allowing for comprehensive regulatory and historical data analysis. • Noteworthy sampling event observations will be communicated via email and summarized during WMG Meetings • Internal data validation will be completed for each laboratory monitoring report. Significant data validation findings will be communicated via email and summarized during the WMG Meetings, and all findings will be included in the Annual Monitoring Report. • An Annual Monitoring Report will be completed and summarize all data requirements stipulated in the 2024 Revised CIMP, including data leveraged from external programs. B-4 2024-26 CIMP & SMBBB Implementation Proposal May 2024 Page 5 Geosyntec_Proposal_RPV_CIMP_SMBBB_24_26 Task A-8. Annual Adaptive Management and on-going CIMP support • Draft CIMP adaptive management update recommendations memo • Final CIMP adaptive management update recommendations memo • Geosyntec will provide additional technical support (as needed and as budget allows) regarding action items covered by the 2024 Revised CIMP, which may include but are not limited to outfall maintenance coordination, illicit discharge detection and elimination efforts, and technical, regulatory support and data analysis. Task A-9. CIMP Modification per MS4 Permit • This proposed scope is written under the assumption that the 2024 Revised CIMP will be accepted and go into effect prior to or upon the initiation of this contract, and therefore, no CIMP modifications will be necessary. B. SANTA MONICA BAY BEACHES BACTERIA (SMBBB) TMDL MONITORING Task B-1. Project Management • Regular communication with the City on the status of scope, schedule, and budget. • Coordination with the City, the Peninsula Watershed Management Group (WMG), and the City's water quality consultant. • Organization of Team coordination calls. • Tracking expenditures related to the budget spent on a monthly basis throughout the Project duration to confirm that the Project stays on schedule and budget and that potential deviations are identified, communicated, and mitigated early. Task B-2. Weekly Sampling and Analysis • Weekly sampling at coordinated shoreline monitoring locations SMB 7-1, SMB 7-2, SMB 7- 3, SMB 7-4, and SMB 7-5 for three fecal indicator bacteria (FIB) parameters - total coliform density, fecal coliform density, and enterococcus density in compliance with the SMBBB TMDL Coordinated Shoreline Monitoring Program (CSMP) and consistent with the requirements of the SMBBB TMDL. B-5 2024-26 CIMP & SMBBB Implementation Proposal May 2024 Page 6 Geosyntec_Proposal_RPV_CIMP_SMBBB_24_26 • Weekly bacteria sampling and laboratory analysis at these five sample locations will be conducted per the approved Peninsula Coordinated Integrated Monitoring Plan and SMBBB CSMP. Additional accelerated monitoring will be conducted by the Geosyntec Team on subsequent days when triggered in response to exceedance of the single-sample bacteria objectives, as described in the SMBBB CSMP. • A total of five (5) accelerated monitoring events at up to five locations each per year are included for the SMBBB TMDL Shoreline Monitoring. Task B-3. Data Analysis and Reporting • Import monitoring results into the project database and generate weekly and monthly reports that provide information such as sample locations, monitoring results, and indication of exceedances. • Reports will be sent to the Peninsula WMG and other requested parties on a weekly basis. Monthly summary reports will also be provided. • Preparation and submittal of two semi-annual Excel data reports per year in the California Environmental Data Exchange Network (CEDEN) format, consistent with the Regional MS4 Permit requirements. B-6 2024-26 CIMP & SMBBB Implementation Proposal May 2024 Page 7 Geosyntec_Proposal_RPV_CIMP_SMBBB_24_26 WORK PRODUCT DELIVERABLES AND SCHEDULE PVP CIMP monitoring and reporting for Fiscal Year 2024 - 2025 1. Two (2) CEDEN data sets: semiannually (October 2024 and April 2025) 2. Optional: One (1) Draft Outfall Screening Report (August 2024) 3. Optional: One (1) Final Outfall Screening Report (September 2024) 4. One (1) Draft Watershed Annual Monitoring Report (October 31, 2024) 5. One (1) Final Watershed Annual Monitoring Report (December 6, 2024) 6. Attendance and participation at Palos Verdes Peninsula Watershed (Bi-Monthly) PVP CIMP monitoring and reporting for Fiscal Year 2025 - 2026 1. Two (2) CEDEN data sets: semiannually (October 2025 and April 2026) 2. One (1) Draft Watershed Annual Monitoring Report (October 31, 2025) 3. One (1) Final Watershed Annual Monitoring Report (December 6, 2025) 4. Attendance and participation at Palos Verdes Peninsula Watershed (Bi-Monthly) PVP SMBBB monitoring and reporting for Fiscal Year 2024 - 2025 1. 56 weekly SMBBB TMDL shoreline monitoring data submittals. 2. 6 accelerated weekly SMBBB TMDL shoreline monitoring data submittals. 3. 13 monthly SMBBB TMDL shoreline monitoring data submittals. 4. Two semi-annual data reports (November 15, 2024 and May 15, 2025). PVP SMBBB monitoring and reporting for Fiscal Year 2025 - 2026 1. 52 weekly SMBBB TMDL shoreline monitoring data submittals. 2. 5 accelerated weekly SMBBB TMDL shoreline monitoring data submittals. 3. 12 monthly SMBBB TMDL shoreline monitoring data submittals. 4. Two semi-annual data reports (November 15, 2025 and May 15, 2026). B-7 2024-26 CIMP & SMBBB Implementation Proposal May 2024 Page 8 Geosyntec_Proposal_RPV_CIMP_SMBBB_24_26 GEOSYNTEC TEAM PERSONNEL UTILIZED TO ACCOMPLISH THE SERVICES ABOVE • Christopher Wessel, PE, QSD/QSP - Project Director • Avery Blackwell, PE - Project Manager • Lauren Godínez - Assistant Project Manager • Brandon Steets, PE, QISP, ToR- Senior Technical Advisor • Jared Ervin, PhD - Senior Technical Advisor • Curtis Fang, PE - Data Collection and Reporting • Erica Dale - Data Collection and Reporting • Kimberly Goins - Data Collection and Reporting • Kelsey Husted - Data Collection and Reporting • Zahra Maleki - Data Collection and Reporting • Jim Burton, PE, QSP/QSD - Senior Technical Advisor • Todd M. Bear, D.Env. - Sample Collection • Carlos Carreon - Sample Collection FEE ESTIMATE Geosyntec will perform the proposed scope of services on a time and materials basis according to the following rate schedules for 2024-25 and 2025-26 fiscal years. The total fees are shown in Table 1 and Table 2. B-8 2024-26 CIMP & SMBBB Implementation Proposal May 2024 Page 9 Geosyntec_Proposal_RPV_CIMP_SMBBB_24_26 Table 1 – CIMP Implementation Fee Estimate 2024/25 2025/26 Task Geosyntec Subs Labs Total Geosyntec Subs Labs Total Task A-1. Project Management $34,189 $7,990 $0 $42,179 $31,073 $6,613 $0 $37,686 Task A-2. Receiving Water Monitoring $7,871 $19,320 $20,194 $47,386 $5,823 $17,587 $10,773 $34,182 Task A-3. Stormwater Outfall Monitoring $8,699 $33,060 $24,926 $66,685 $7,932 $33,827 $15,627 $57,386 Task A-4. TMDL Stormwater Outfall Monitoring $8,527 $33,480 $9,893 $51,900 $8,336 $34,439 $10,190 $52,965 Task A-5. OPTIONAL Non-Stormwater Outfall Screening $16,678 $680 $0 $17,358 - - - - Task A-6. Installation of Flow Meters $2,219 $22,190 $0 $24,409 $862 $8,621 $0 $9,483 Task A-7. Monitoring Records $101,381 $13,955 $0 $115,336 $104,422 $14,374 $0 $118,796 Task A-8. Annual CIMP Adaptive Management $22,305 $0 $0 $22,305 $22,974 $0 $0 $22,974 Task A-9. OPTIONAL - CIMP Modification per MS4 Permit $0 $0 $0 $0 - - - - Total, without optional Tasks $185,191 $129,995 $55,014 $370,200 Total, plus optional Task 5 $201,869 $130,675 $55,014 $387,558 $181,422 $115,460 $36,589 $333,472 Table 2 – SMBBB Monitoring Fee Estimate 2024/25 2025/26 Task Geosyntec Subs Labs Total Geosyntec Subs Labs Total Task 1. Project Management $5,967 $0 $0 $5,967 $6,748 $0 $0 $6,748 Task 2. Weekly Sampling and Analysis $0 $48,608 $26,972 $75,580 $0 $46,029 $25,645 $71,673 Task 3. Data Analysis and Reporting $16,340 $0 $0 $16,340 $16,830 $0 $0 $16,830 Total $22,307 $48,608 $26,972 $97,887 $23,579 $46,029 $25,645 $95,252 B-9 2024-26 CIMP & SMBBB Implementation Proposal May 2024 Page 10 Geosyntec_Proposal_RPV_CIMP_SMBBB_24_26 2024/25 PENISULA CITIES CIMP IMPLEMENTATION RATE SCHEDULE GEOSYNTEC CONSULTANTS Staff Professional $165 Senior Staff Professional $190 Professional $215 Project Professional $240 Senior Professional $270 Principal $295 Senior Principal $315 Project Administrator $ 95 Clerical $ 75 Direct Expenses Cost plus 10% Subcontract Services Cost plus 10% Specialized Computer Applications (per hour) $ 15 Personal Automobile (per mile) Current Gov’t Rate EcoKai Field Technician $75 Senior Field Technician $85 Project Scientist $105 Senior Scientist & QA/QC $135 Principal Engineer $145 Administrator $55 Rates are provided on a confidential basis and are client and project specific. Unless otherwise agreed, rates will be adjusted annually based on a minimum of the Producer Price Index for Engineering Services. Rates for field equipment, health and safety equipment, and graphical supplies presented upon request. Construction management fee presented upon request. ***** B-10 2024-26 CIMP & SMBBB Implementation Proposal May 2024 Page 11 Geosyntec_Proposal_RPV_CIMP_SMBBB_24_26 2025/26 PENISULA CITIES CIMP IMPLEMENTATION RATE SCHEDULE GEOSYNTEC CONSULTANTS Staff Professional $170 Senior Staff Professional $196 Professional $221 Project Professional $247 Senior Professional $278 Principal $304 Senior Principal $324 Project Administrator $ 98 Clerical $ 77 Direct Expenses Cost plus 10% Subcontract Services Cost plus 10% Specialized Computer Applications (per hour) $ 15 Personal Automobile (per mile) Current Gov’t Rate EcoKai Field Technician $77 Senior Field Technician $88 Project Scientist $108 Senior Scientist & QA/QC $139 Principal Engineer $149 Administrator $57 Rates are provided on a confidential basis and are client and project specific. Unless otherwise agreed, rates will be adjusted annually based on a minimum of the Producer Price Index for Engineering Services. Rates for field equipment, health and safety equipment, and graphical supplies presented upon request. Construction management fee presented upon request. ***** B-11 PVP CIMP MOU Cost Share (FY 24-25) Party Area (sq. mi.) Percent of Agency Area Percent of City Area FY 24-25 Subtotal without Contingency or Admin FY 24-25 Contingency FY 24-25 Contract Administration (5%) FY 24-25 Cost City of Rancho Palos Verdes 13.5 52.73%54.22%$244,575.18 $24,457.52 $0.00 $269,032.69 City of Palos Verdes Estates 4.8 18.75%19.28%$86,960.06 $8,696.01 $4,782.80 $100,438.87 City of Rolling Hills Estates 3.6 14.06%14.46%$65,220.05 $6,522.00 $3,587.10 $75,329.15 City of Rolling Hills 3 11.72%12.05%$54,350.04 $5,435.00 $2,989.25 $62,774.30 County of Los Angeles 0.7 2.73%N/A $10,067.42 $1,006.74 $553.71 $11,627.88 LACFCD (5%)---$24,272.25 $2,427.23 $1,334.97 $28,034.45 Total 25.6 100%100%$485,445.00 $48,544.50 $13,247.84 $547,237.34 Participation in CIMP Implementation Tasks/Costs Task RPV PVE RHE RH LAC LACFCD Receiving Water Monitoring P P P P N P Outfall Monitoring P P P P P P Santa Monica Bay Beaches Bacteria Shoreline Monitoring P P P P N P Key P: Participating N: Not Participating C-1 PVP CIMP MOU Cost Share (FY 25-26) Party Area (sq. mi.) Percent of Agency Area Percent of City Area FY 25-26 Subtotal without Contingency or Admin FY 25-26 Contingency FY 25-26 Contract Administration (5%) FY 25-26 Cost City of Rancho Palos Verdes 13.5 52.73%54.22%$216,122.17 $21,612.22 $0.00 $237,734.39 City of Palos Verdes Estates 4.8 18.75%19.28%$76,843.44 $7,684.34 $4,226.39 $88,754.17 City of Rolling Hills Estates 3.6 14.06%14.46%$57,632.58 $5,763.26 $3,169.79 $66,565.63 City of Rolling Hills 3 11.72%12.05%$48,027.15 $4,802.71 $2,641.49 $55,471.36 County of Los Angeles 0.7 2.73%N/A $8,662.46 $866.25 $476.44 $10,005.14 LACFCD (5%)---$21,436.20 $2,143.62 $1,178.99 $24,758.81 Total 25.6 100%100%$428,724.00 $42,872.40 $11,693.10 $483,289.50 Participation in CIMP Implementation Tasks/Costs Task RPV PVE RHE RH LAC LACFCD Receiving Water Monitoring P P P P N P Outfall Monitoring P P P P P P Santa Monica Bay Beaches Bacteria Shoreline Monitoring P P P P N P Key P: Participating N: Not Participating C-2 SECOND AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT, THE COUNTY OF LOS ANGELES, AND THE CITIES OF RANCHO PALOS VERDES, PALOS VERDES ESTATES, ROLLING HILLS, AND ROLLING HILLS ESTATES REGARDING THE ADMINISTRATION AND COST SHARING FOR IMPLEMENTING THE COORDINATED INTEGRATED MONITORING PROGRAM (CIMP) FOR THE PENINSULA CIMP AGENCIES This Second Amendment to the Memorandum of Understanding is made and entered into as of June 15, 2021 between THE CITY OF RANCHO PALOS VERDES,a body corporate and politic,THE CITY OF ROLLING HILLS ESTATES, a body corporate and politic,THE CITY OF ROLLING HILLS,a body corporate and politic, THE CITY OF PALOS VERDES ESTATES,a body corporate and politic, LOS ANGELES COUNTY FLOOD CONTROL DISTRICT(LACFCD),a body corporate and politic,and THE COUNTY OF LOS ANGELES COUNTY),a political subdivision of the State of California Collectively,these entities shall be known herein as"PARTIES"or individually as"PARTY" WITNESSETH WHEREAS, the PARTIES entered into a Memorandum of Understanding (MOU) on May 03, 2016 for the administration and cost sharing for implementing the Coordinated Integrated Monitoring Program(CIMP) for the Peninsula CIMP agencies, and WHEREAS,the PARTIES amended the MOU on August 07, 2018 to include the cost of monitoring for the Santa Monica Bay Beaches Bacteria TMDL to the Total Cost Allocations for implementing the CIMP, and WHEREAS,the PARTIES have agreed to cooperatively share and fully fund the costs of implementing the CIMP,as proposed in Table 1 of Exhibit A and Table 2 and Table 3 of Exhibit B, and WHEREAS, the PARTIES agree that the total annual cost for implementing the CIMP, preparing CIMP Annual Reports, and preparing any necessary revisions to the CIMP in compliance with the MS4 Permit shall not exceed $588,345 45 which includes a ten percent (10%) contingency and a five percent (5%) contract administration cost, and WHEREAS, the PARTIS agree that the final cost allocations will be based on the actual cost for implementing the CIMP, preparing CIMP Annual Reports, and preparing any necessary revisions to the CIMP in compliance with the MS4 Permit, and WHEREAS,the PARTIES agree to amend the MOU to include the updated cost of monitoring and data reporting for the Peninsula CIMP agencies,and WHEREAS,the PARTIES agree that each shall assume full and independent responsibility for ensuring its own compliance with the MS4 Permit despite the collaborative approach of the MOU NOW, THEREFORE, in consideration of the mutual benefits to be derived by the PARTIES, the PARTIES agree as follows D-1 Section 1 Recitals The recitals set forth above are true and correct and incorporated into this Second Amendment to the MOU Section 2 Purpose The purpose of this Second Amendment to the MOU is to cooperatively fund the implementation and any required revisions of the CIMP and to coordinate the payment and performance of the monitoring and reporting services Section 3 Cooperation The PARTIES shall fully cooperate with one another to attain the purposes of this Second Amendment to the MOU Section 4 Voluntary This Second Amendment to the MOU is voluntarily entered into for the implementation of the CIMP Section 5 Term This Second Amendment to the MOU shall become effective on the last date of execution by a PARTY(EFFECTIVE DATE),and shall remain in effect for five(5)years from the EFFECTIVE DATE IN WITNESS WHEREOF,the PARTIES hereto have caused this Second Amendment to the MOU to be executed by their duly authorized representatives and affixed as of the date of signature of the PARTIES D-2 CITY OF RANCHO PALOS VERDES Date B 1 __lap ow Eric Alegn.. Mayor ATTEST d t `,i4 B Teresa Takaoka City Clerk APPROVED AS TO FORM City Attorney B - i ham 4er D-3 CITY OF PALOS VERDES ESTATES 4A)Q -----Date 5- 3 _ 2-02-I By Kemps, Mayor ATTEST By W. 4 1/`2,‘-TlynnChaney City Clerk APPROVED AS TO FORM City Attorney By /Z e 4-30- 2021 John Cotd Date D-4 CITY OF ROLLING HILLS r Date dilq/2o21 By 4!i J/ Bea Dieringer, err ATTEST' By Elaine Jen Acting City erk APPROVED AS TO FORM City Attorney 04/30/2021 By. Michael Jenkins Date D-5 CITY OF ROLLING HILLS ESTATES Date 05/04/2021 B Steven Zuc erman, Mayor ATTEST By Ca44,4, ova&e4,44, for 1Laure (Pettit City Clerk APPROVED AS TO FORM City Attorney g C /l p ouu Y May 4, 2021 Donald M Davis Date D-6 LOS ANGELES COUNTY FLOOD CONTROL DISTRICT By IZ ark Pestrella Date Chief Engineer APPROVED AS TO FORM COUNTY COUNSEL Rodngo A Castro Silva By ci„:„____1 RgCE CtfAtio 6 lA y is ,202_% Deputy Date D-7 COUNTY OF LOS ANGELES By AOP 6/ / r-Ot Mark Pestrzig Date Chief Engin- r APPROVED AS TO FORM COUNTY COUNSEL Rodngo A Castro Silva County Counsel By S GR-Rc€ NAND 0, ‘g, 201-‘ Deputy Date D-8 Exhibit i Expected Costs for Palos Verdes Peninsula Watershed CIMP Implementation and Revision Table 1.Total CIMP Annual Implementation Costs and Reporting Outfall Monitoring(6 sites) Access,Permits,Traffic Control,Sampling Plan and HSP 6,205.76 Equipment/Labor 211, 108.73 Lab Sample Analyses and QA/QC 44,060.91 Data Management,Analysis,and Reporting 69,109.62 Receiving Water Monitoring(2-4 sites) Access, Permits,Traffic Control,Sampling Plan and HSP 1,128.32 Equipment/Labor 32,157.13 Laboratory 47,502.28 Data Management and reporting 28,377. 26 Santa Monica Bay Beaches Bacteria TMDL Monitoring(5 sites) Monitoring, Data Management,Analysis,and Reporting Sites have potential to be eliminated from monitoring once new MS4 Permit is approved 69,740.00 Subtotal w/o Contingency or Admin Costs 509390.00 Contingency(10%)for CIMP Revision 50,939.00 Contract Administ'ration(5%) 28,016.45 Grand Total 588,345.45 D-9 Tables 2 and 3 shall be modified as follows. Table 2.Total Cost Allocation Subtotal without Contract Area Percent of Percent of Total Annual PartyContingency Contingency3 Administrations sq.mi.) Agency Areal City Area2 or Admin 5%) Cost4 City of Rancho Palos Verdes 13.5 52.73% _ 54.22% 257,712.09 25,771.21 14,174.17 $297,657.47 City of Palos Verdes Estates 4.8 18.75% 19.28% 91,630.97 9,163.10 5,039.70 $105,833.77 City of Rolling Hills Estates 3.6 14.06% 14.46% 68,723.22 6,872.32 3,779.78 $79,375.32 City of Rolling Hills 3 11.72% 12.05% 57,269.35 5,726.94 3,149.81 $66,146.10 County of Los Angeless 0.7 2.73% N/A 8,584.86 858.49 472.17 9,915.52 LACFCD6 25,469.50 2,546.95 1,400.82 $29,417.27 Total 25.6 100% 100% , 509,390.00 50,939.00 28,016.45 $588,345.45 Percent of Agency Area is the percent of total CIMP area including the County of Los Angeles Unincorporated area. Percent of City Area Is the percent of CIMP area excluding the County of Los Angeles Unincorporated area. Contingency costs include 10%the total estimated implementation costs before administrative costs. Cost includes cost based on area,contingency,plus administration costs for each agency. sThe County of Los Angeles cost only includes Outfall Monitoring. 6The Los Angeles County Flood Control District cost includes 5%for all services. Table 3.Agency Participation Summary Task RPV PVE RHE RH LAC LACFCD Outfall Monitoring P P P P P P Receiving Water Monitoring P P P P N P Santa Monica Bay Beaches Bacteria Shoreline Monitoring P P P P N P P Participating RHE City of Rolling Hills Estates N Not Participating RH City of Rolling Hills RPV City of Rancho Palos Verdes LAC County of Los Angeles PVE City of Palos Verdes Estates LACFCD Los Angeles County Flood Control District D-10 Exhibit B Peninsula Watershed Management Group CIMP MOU—Responsible Agencies Representatives 1. City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Boulevard Rancho Palos Verdes,CA 90275 Party Representative:Charles Eder E-mail:charlese@rpvca.gov Phone: (310) 544-5282 Fax:(310)544-5292 2. City of Palos Verdes Estates Department of Public Works 340 Palos Verdes Drive West Palos Verdes Estates,CA 90274 Party Representative:Tim Jonasson Email:tjonasson.hrgreen@pvestates.org Phone:(760) 250-6722 Fax:(310)375-5918 3. City of Rolling Hills Estates Department of Public Works 4045 Palos Verdes Drive North Rolling Hills Estates,CA 90274 Party Representative: David Wahba E-mail: davidw@rollinghillsestatesca.gov Phone:310-377-1577 x-103 Fax:(310)377-4468 4. City of Rolling Hills Planning and Community Services Department 2 Portuguese Bend Road Rolling Hills,CA 90274 Party Representative: Meredith Elguira E-mail: melguira@cityofrh.net Phone:310-377-1521 Fax:(310) 377-7288 S. Los Angeles County Flood Control District Department of Public Works Stormwater Quality Division, 11th Floor 900 South Fremont Avenue Alhambra,CA 91803-1331 Party Representative: Paul Alva E-mail: palva@dpw.lacounty.gov D-11 Phone:(626)458-4325 Fax:(626)457-1526 6. County of Los Angeles Department of Public Works Stormwater Quality Division, 11th Floor 900 South Fremont Avenue Alhambra,CA 91803-1331 Party Representative: Paul Alva E-mail:palva@dpw.lacounty.gov Phone:(626)458-4325 Fax:(626)457-1526 D-12