CC SR 20240604 J - Retaining Wall Repairs at 3001 Crest Road NOC
CITY COUNCIL MEETING DATE: 06/04/2024
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to authorize the City Clerk to file a Notice of Completion
for the Retaining Wall Repairs at 3001 Crest Road Project.
RECOMMENDED COUNCIL ACTION:
(1) Accept the Retaining Wall Repairs at 3001 Crest Road Project as complete;
(2) Authorize the City Clerk to file a Notice of Completion for the project with the Los
Angeles County Registrar-Recorder’s Office; and if no claims are filed within 35
days after recordation, send a notice to the surety company to exonerate the
Performance Bond; and
(3) Authorize the Director of Public Works to release the 5% construction retention
payment to Ace Capital Engineering, 35 days after recordation of the Notice of
Completion by the Los Angeles County Registrar-Recorder’s Office, contingent
upon no claims being filed on the project, and the contractor posting an acceptable
warranty bond with the City.
FISCAL IMPACT: The total construction cost was $425,895.35 which is $12,806.65
under budget. The total project cost including design, construction ,
construction management, and inspection was $625,711, which is
$54,289 under budget. VR
Amount Budgeted: $680,000
Additional Appropriation: $0
Account Number(s): 330-400-8853-8001 $40,500
(CIP Fund – Retaining Wall @ 3001 Crest – Prof/Tech)
330-400-8853-8005 $100,050
(CIP Fund – Retaining Wall @ 3001 Crest - Engineering)
330-400-8853-8006 $97,750
(CIP Fund – Retaining Wall @ 3001 Crest – Inspection)
330-400-8853-8802 $441,700 (CIP Fund – Retaining Wall @ 3001 Crest - Improvements)
ORIGINATED BY: David Copp, Deputy Director of Public Works
REVIEWED BY: Ramzi Awwad, Public Works Director
APPROVED BY: Ara Mihranian, AICP, City Manager
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ATTACHED SUPPORTING DOCUMENTS:
A. Notice of Completion (page A-1)
B. September 19, 2023 City Council Staff Report
BACKGROUND AND DISCUSSION:
As part of a project by the County of Los Angeles to widen Crest Road in the 1960s, a
retaining wall was constructed to support the driveway ramp leading to a single -family
residential home at 3001 Crest Road. A portion of that retaining wall was within the public
right-of-way, and an easement was created for the remaining portion. Maintenance of the
retaining was wall subsequently transferred from the County to the City upon
incorporation. In 2021, in response to concerns from the property owner of 3001 Crest
Road, the City initiated an inspection of the retaining wall, which ultimately concluded that
the wall needed to be replaced. A legal analysis conducted by the City Attorney’s Office
determined that the retaining wall in the City’s easement is the City’s maintenance
responsibility. In March 2022, Staff advised the City Council that the City should replace
the wall and on September 6, 2022, the City Council awarded a professional services
agreement to Biggs Cardosa Associates Inc. (Biggs Cardosa) for the preparation of the
plans, specifications and construction cost estimates.
A construction contract for the Retaining Wall Repairs at 3001 Crest Road Project was
awarded by the City Council on September 19, 2023, in the amount of $398,820.12 to
Ace Capital Engineering.
Construction was completed in March 2024.
The contract includes a 12-month warranty period requiring the contractor to remedy any
defective work. The project area will be monitored for the duration of the warranty period.
Before Construction After Construction
A financial summary of the project is in the table on the following page:
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CONCLUSION:
The construction contractor, Ace Capital Engineering, has completed all work in
accordance with the plans, specifications, and construction contract. Therefore, Staff
recommends accepting the project as complete and filing a Notice of Completion with the
Los Angeles County Registrar-Recorder’s Office. If no claims are filed within 35 days after
recordation, the City will release the 5% retention, and upon the contractor posting an
acceptable warranty bond, notify the surety company to exonerate the Performance
Bond.
ALTERNATIVES:
In addition to Staff recommendation, the following alternative action s are available for the
City Council’s consideration:
1. Direct Staff not to file the Notice of Completion for Retaining Wall Repairs at 3001
Crest Road Project.
2. Take other action, as deemed appropriate.
Fund Budget Notes
Adopted Budget FY22-23 330 100,000
Adopted Budget FY23-24 330 330,000
Additonal Appropriations Request 330 250,000 SR 09-19-2023
Project Budget 680,000
Project Cost Summary Fund Budget
Project Actuals
as of 4/24/2024
Project-to-Date
Committed
Remaining
Balance
8001 Professional Technical Services 330 40,500 34,220 - 6,280
8005 Engineering Design Services 330 100,050 81,209 - 18,841
8006 Inspection Services 330 97,750 84,387 - 13,363
8802 Other Improvements 330 441,700 425,895 - 15,805
680,000 625,711 -$ 54,289
8853 - Retaining Wall at 3001 Crest Road
Project Budget Summary
Project Total
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Revised 05/2019
To be recorded with County Recorder
within 15 days after completion.
No recording fee.
RECORDING REQUESTED BY:
City of Rancho Palos Verdes
Attn: City Clerk
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
AND WHEN RECORDED MAIL TO:
Same as above
THIS SPACE FOR RECORDERS USE ONLY
NOTICE OF COMPLETION
(CA Civil Code 9204- Public Works)
Notice is hereby given by the undersigned owner, a public entity of the State of California, that a
public work of improvement has been completed, as follows:
Project title or description of work:
Date of completion:
Nature of owner:
Interest or estate of owner:
Address of owner:
Name of contractor:
Address of contractor:
Street address or legal description of site:
Dated: ___________________________ Owner: City of Rancho Palos Verdes
(Name of Public Entity)
By:
Title:
____________________________
Ara Mihranian, AICP, City Manager
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I am the City Clerk of the City of Rancho Palos Verdes, the public entity which executed the foregoing
notice and on whose behalf I make this verification; I have read said notice, know its contents, and the
same is true. I certify under penalty of perjury that the foregoing is true and correct.
, California on (Date) Executed at Rancho Palos Verdes
By:
Title: Teresa Takaoka, City Clerk A-1