CC SR 20240604 06 - Goals - fourth quarter and FY2024_25
CITY COUNCIL MEETING DATE: 06/04/2024
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA TITLE:
Consideration and possible action to receive a quarterly status report on Fiscal Year (FY)
2023-24 City Council Goals and to approve FY 2024-25 City Council Goals.
RECOMMENDED COUNCIL ACTION:
(1) Receive and file a fourth-quarter status report on the FY 2023-24 City Council
Goals; and
(2) Approve the FY 2024-25 City Council Goals.
FISCAL IMPACT: The FY 2024-25 City Council Goals that require funding are included
in proposed FY 2024-25 budget.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Enyssa Sisson, Deputy City Clerk
REVIEWED BY: Same as below
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. FY 2023-24 Fourth Quarter City Council Goals Worksheet (page A-1)
B. FY 2024-25 City Council Goals (page B-1)
C. March 13, 2024 City Council Staff Report (page C-1)
D. March 13, 2024 City Council Meeting Minutes (page D-1)
BACKGROUND:
On March 13, 2024, the City Council held its first in a series of budget workshops for FY
2024-25. At the workshop, the City Council received a quarterly status report on FY 202 3-
24 City Council Goals and a presentation on the proposed FY 2024-25 City Council Goals
inclusive of Staff, Planning Commission, and advisory board recommendations
(Attachment C). A discussion ensued regarding the proposed FY 2024-25 City Council
Goals, including considering a concise and reduced number of goals, removing those
considered day-to-day tasks, and focusing on realistic and attainable goals, as depicted
in the attached Council meeting minutes (Attachment D).
1
RANCHO PALOS VERDES
This evening, Staff is presenting the fourth and final quarterly update of the FY 2023-24
City Council Goals and is seeking City Council approval of the FY 2024-25 City Council
Goals.
DISCUSSION:
At the March 13, 2024 City Council Goals Workshop, Staff presented the third-quarter FY
2023-24 City Council Goals based on how the six overarching goals are performing
(Attachment C). The City Council goals are tracked using a Gantt chart which assesses
the estimated amount of time to complete each project, tasks, and subtasks. This is done
by placing a start and end date for each project to track the total number of days it takes
to complete the project. Furthermore, the Gantt chart provides the completion percentage
for the overall project and each of its tasks and subtasks.
1. Fourth Quarter Status Report on FY 2023-24 Goals
Attached is the list of Council goals updated since the last quarterly report on March 13,
2024, (Attachment A) for this fourth quarter status report. For tracking purposes, the goals
are categorized based on the following: “completed” means just that, the project has been
completed; "in progress” indicates that the project and its associated tasks and subtasks
are moving along; "at risk" are projects that appear to be falling behind due to, among
other things, staffing challenges or reprioritizing staff assignments; and lastly “not started”
are projects that have not begun or are contingent on beginning after the preceding
project or task has been completed.
The following table summarizes how many of the 18 projects fall within each of the
categories for this third-quarter update:
Below, Staff is highlighting the 18 projects and their status. A more detailed description
of each of the 18 projects and associated tasks can be found in the attached Gantt Chart
(Attachment A).
Category: Public Safety
Goal: Maintain a high level of public safety with public engagement
• Project: Implement strategies enhancing resident readiness and response during
an emergency In progress
• Project: Enhance public safety through crime reduction and traffic safety
engagement strategies In progress
• Project: Allocate resources to establish certain public safety services in-house In
progress
• Project: Develop Citywide Small Wireless Facilities Master Plan In progress
COLOR DESCRIPTION AND COUNTS
2 Completed
14 In progress
0 At risk
2 Not started
2
Category: Infrastructure
Goal: Maintain and improve all public infrastructure (including transportation systems,
parking, utilities, storm drains, and sewers).
• Project: Complete the Portuguese Bend Landslide Remediation Project plan for
Council review In progress
• Project: Create a detailed inventory and maintenance schedule of the City’s public
infrastructure and assets In progress
• Project: Complete project plans to improve traffic flow on Western Avenue In
progress
• Project: Secure grant funding to underground one mile of utility lines within the
City’s open space areas. In progress
Category: City Land and Facilities
Goal: Maintain and improve all City-owned properties.
• Project: Implement the remaining components of the Natural Communities
Conservation Plan/Habitat Conservation Plan (NCCP/HCP) In progress
• Project: Adopt the Updated Trails Network Plan (TNP) In progress
• Project: Complete Civic Center Project Feasibility and Site Planning and Financing
(Phase O), Design Development (Phase II) and Complete CEQA Process and
Finalize Design (Phase III) In progress
• Project: Pursue acquisition of Coast Guard properties of Battery Barnes and the
Point Vicente Lighthouse In progress
Category: Citizen Involvement and Public Outreach
Goal: Engage residents and community partners in assisting the City Council, City
Committees/Commissions, and City Staff facilitate the decision-making process.
• Project: Implement a Students in Local Government Program Complete
Category: Quality of Life
Goal: Maintain and improve the quality of life for RPV residents.
• Project: Complete the Arterial Fences and Walls Master Plan and identify
implementation strategies In progress
• Project: Complete Streetscape Beautification Master Plan Not Started
• Project: Support local businesses and grow business with high-quality jobs in RPV
In progress
• Project: Street Sign Improvements Not Started
Category: Government Efficiency, Transparency, and Accountability
Goal: Maximize the use of each tax dollar and optimize services delivered to RPV
residents.
• Project: Reimagine the City’s website utilizing intuitive tools and links to allow for
a more user-friendly experience Complete
3
2. Approve FY 2024-25 City Council Goals
The FY 2023-24 City Council Goals were utilized as the framework for setting the goals
for FY 2024-25, including feedback from the Planning Commission and advisory boards.
As discussed at the March 13, 2024 City Council Goals Workshop, many of the projects
for the FY 2023-24 City Council Goals are proposed to be carried over to the FY 2024-25
City Council Goals because most of the projects are well underway and anticipated to be
completed in the upcoming or subsequent fiscal years.
Based on available resources and anticipated priorities that can be realistically achieved
in a given year, Staff is presenting 18 projects that support the overarching goals for FY
2024-25 (Attachment B), as outlined below.
Public Safety – 4 Projects
• Implement strategies enhancing resident readiness and response during an
emergency
• Enhance public safety through crime reduction and traffic safety engagement
strategies
• Establish and monitor Public Safety Division services in-house
• Develop Citywide Small Wireless Facilities Master Plan
It should be noted that the project to enhance public safety through crime reduction and
traffic safety strategies is nearly 98% completed for FY 2023 -24, but is recommended to
be carried over and reset for FY 2024-25.
As for the project to develop a Citywide Small Wireless Facilities Master Plan, at the
March 13 Goals Workshop, Councilmember Seo requested new metrics be identified to
ensure this goal is advancing towards completion. Staff proposes adding the following
tasks:
• Receive a Citywide coverage gap Map from Crown Castle by July 31, 2024
• Identify and implement strategies with Crown Castle to install small wireless
facilities to minimize the coverage gaps by June 30, 2025
Maintain and Improve all Public Infrastructure (including transportation systems, paring,
utilities, storm drains, and sewers) – 4 Projects
• Complete the Portuguese Bend Landslide Remediation Project plans for Council
review
• Create a detailed inventory and maintenance schedule of the City’s public
infrastructure and assets
• Complete project plans to improve traffic flow on Western Avenue
• Secure grant funding to underground one mile of utility lines within the City’s open
space areas
At the March 13 Goals Workshop, Mayor Cruikshank and Councilmember Bradley, as the
Landslide Subcommittee Members, suggested that Staff proceed with this high priority
4
goal to complete the Landslide Remediation Project under two scenarios based on
whether grant funding is obtained versus if it is not. This was to establish a realistic project
goal based on funding opportunities, including solely relying on City funds . This has
inherently been incorporated into the project goal.
City Land and Facilities – 4 Projects
• Implement the remaining components of the Natural Communities Conservation
Plan/Habitat Conservation Plan (NCCP/HCP)
• Adopt the updated Trails Network Plan (TNP)
• Complete Civic Center Project Feasibility and Site Planning and Financing (Phase
I), Design Solicitation (Phase II) & Schematic Design (Phase III)
• Pursue acquisition of Coast Guard properties of Battery Barnes and the Point
Vicente Lighthouse
Citizen Involvement and Public Outreach - Engage residents and community partners in
assisting the City Council, City Committees/Commissions, and City Staff facilitate the
decision-making process. – 2 projects
• Implement a Students in Local Government Program
• Implement Youth Advisory Committee (YAC) Goals and Programs
Quality of Life – Maintain and improve the quality of life for RPV residents – 4 Projects
• Complete the Arterial Fences and Walls Master Plan and identify implementation
strategies
• Complete Streetscape Beautification Master Plan (including Western Avenue)
• Support local businesses and grow businesses with high-quality jobs in RPV
• Street Sign Improvements
At the March 13 Goals Workshop, the City Council requested that the current Western
Avenue Beautification project be added as a goal. Staff has added the Western Avenue
Beautification project to the Streetscape Beautification Master Plan as subtasks based
on a phased approach.
Government Efficiency, Transparency, and Accountability - Maximize the use of each tax
dollar and optimize services delivered to RPV residents. No projects are proposed in FY
2024-25 under this goal. Accordingly, this goal category is not included in the FY 2024 -
25 Gantt chart.
Staff seeks City Council approval of FY 2024-25 City Council Goals.
CONCLUSION:
Staff recommends the City Council receive and file the fourth quarter report of the FY
2023-24 Goals and approve the FY 2024-25 Goals.
5
City of Rancho Palos Verdes
Start Date:July 1, 2023
Status Report:City Council Fourth Quarter Status Report
Updated:May 29, 2024
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Assigned To Start End # of Days Status % Complete
Public Safety - Maintain a High Level of Public Safety with Public Engagement
2 2/1/22 6/30/25 890 In progress 28%
2-1 Establish RPV Evacuation Zones (EVZ) and Safe Refuge Areas (SRA)Administration 2/1/22 6/30/24 629 Completed 100%
2-2 Inform residents of their EVZ and SRA Administration 4/1/23 6/30/25 586 In progress 80%
2-3 Double the number of residents registered for Alert SouthBay and MyRPV Administration 7/1/22 6/30/25 782 In progress 65%
2-4 Engage an experienced vendor to develop emergency evacuation plans in collaboration with staff and Public Safety Agencies. Administration 7/1/23 6/30/25 521 In progress 40%
3 7/1/23 6/30/24 260 In progress 98%
3-1 Manage overtime patrols by LASD for crime enforcement and traffic suppression Administration 7/1/23 6/30/24 260 Completed 100%
Request and direct LASD OT patrols, in consultation with Public Safety Subcommittee; monitor results Administration 7/1/23 6/30/24 260 Completed 100%
3-2 Implement public safety reimbursement program Administration 7/1/23 6/30/24 260 Completed 100%
Accept and Evaluate applications and notify awardees; issue reimbursements when project completed Administration 7/1/23 6/30/24 260 Completed 100%
3-3 Engage residents in Driver Safety Week Administration 7/1/23 1/31/24 153 Completed 100%
Prepare and release PSA; enhance traffic enforcement in conjunction with engagement strategies Administration 7/1/23 1/31/24 153 In progress 90%
4 6/29/23 6/30/24 262 In progress 78%
4-1 Establish a Public Safety Division within the Administration Department Administration 7/1/23 6/30/24 260 Completed 100%
Implement Organizational Chart Administration 7/19/23 6/30/24 248 Completed 100%
Coordinate meetings with Los Angeles Sheriff's Department on new division logistics (training, access to radio frequency, etc.) Administration 7/24/23 9/1/23 30 In progress 75%
Establish and implement Public Safety Outreach Campaign Administration 7/19/23 6/30/24 248 In progress 25%
Coordinate and host four town hall meetings with the community (Neighborhood watch, HOAs, businesses, residents, etc.) on Public Safety Division Administration 7/19/23 6/30/24 248 In progress 25%
Development of Public Safety programs (Volunteers on Patrol, Community Safety Liaisons, etc.)Administration 8/1/23 1/31/24 132 In progress 75%
Present Division to City Council for approval inclusive of budget Administration 3/1/24 3/29/24 21 Completed 100%
Begin recruitment of Public Safety classifications Administration 5/1/24 5/31/24 23 Completed 100%
Implement public safety division Administration 7/19/23 6/30/24 248 In progress 75%
9 4/30/24 12/31/24 176 In progress 25%
9-1 Approve permits for 13 legacy small wirelss facilities Administration 12/31/20 4/30/24 869 In progress 0%
9-1 Complete installation of 13 legacy small wireless facilities Administration 4/30/24 10/31/24 133 In progress 0%
9-1 Complete small wireless facilities master plan for additional small wireless facility installations Administration 4/30/24 12/31/24 176 In progress 25%
Comments:
CITY COUNCIL GOAL
Jul Aug Sep
Tasks
Jan Feb Mar Apr May JunSepOctNovDecJulAug
THIRD QUARTER FY 2023-24 FOURTH QUARTER FY 2023-24 FIRST QUARTER FY 2024-25
2024 2024 2024 202420242024202420242024202320232023
FIRST QUARTER FY 2023-24 SECOND QUARTER FY 2023-24
202320232023
PROJECT: Implement strategies enhancing resident readiness and response during an emergency
PROJECT: Enhance public safety through crime reduction and traffic safety engagement strategies
3-1-1
4-1-3
3-3-1
3-2-1
PROJECT: Allocate resources to establish certain public safety services in-house
4-1-2
Develop Citywide Small Wireless Facilities Master Plan
4-1-9
4-1-4
4-1-5
4-1-6
4-1-7
4-1-8
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City of Rancho Palos Verdes
Start Date:July 1, 2023
Status Report:City Council Fourth Quarter Status Report
Updated:May 29, 2024
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Assigned To Start End # of Days Status % Complete
CITY COUNCIL GOAL Maintain and Improve all Public Infrastructure (including transportation systems, paring, utilities, storm drains, and sewers)
1 7/1/23 9/30/26 848 In progress 24%
1-1 Construct Emergency Stabilization Dewatering Wells Public Works 4/16/24 6/18/24 46 In progress 25%
1-2 Public Works 7/1/23 5/21/24 232 In progress 75%
1-3 Public Works 5/21/24 6/30/25 290 In progress 20%
1-4 Bid and award Public Works 7/1/25 9/30/25 66 Not started 0%
1-5 Construction Public Works 10/1/25 9/30/26 261 Not started 0%
2 7/1/21 6/30/25 1,043 In progress 52%
2-1 Create a Detailed Inventory and Maintenance Schedule of City's Transportation Infrastructure Public Works 7/1/21 4/4/23 459 Completed 100%
Prioritization, cost estimating, and maintenance schedule Public Works 7/1/22 4/4/23 198 Completed 100%
2-2 Create a Detailed Inventory and Maintenance Schedule of City's Storm Drain Infrastructure Public Works 7/1/24 6/30/25 261 Not started 0%
Inventory and condition assessment Public Works 7/1/24 12/31/24 132 Not started 0%
Prioritization, cost estimating, and maintenance schedule Public Works 1/1/25 6/30/25 129 Not started 0%
2-3 Create a detailed Inventory and Maintenance Schedule of City’s Sanitary Sewer Infrastructure Public Works 7/1/24 6/30/25 261 In progress 50%
Inventory and condition assessment Public Works 7/1/24 12/31/24 132 In progress 90%
Prioritization, cost estimating, and maintenance schedule Public Works 1/1/25 6/30/25 129 In progress 50%
2-4 Create a detailed Inventory and Maintenance Schedule of City’s Facilities Public Works 7/1/21 12/31/23 652 Completed 100%
6 9/30/22 12/31/26 1,110 In progress 15%
6-1 Procure traffic study/concept plan and environmental consultant Public Works 9/30/22 4/30/23 151 Completed 100%
6-2 Complete traffic study/concept plan and environmental review Public Works 5/1/23 6/30/24 305 In progress 75%
6-3 Procure final design consultant Public Works 4/1/24 8/31/24 110 Not started 0%
6-4 Complete final design Public Works 9/1/24 4/30/25 173 Not started 0%
6-5 Obtain Caltrans permit and interagency agreements Public Works 4/1/25 9/30/25 131 Not started 0%
6-6 Procure construction contractor Public Works 10/1/25 1/31/26 88 Not started 0%
6-7 Construction Public Works 2/1/26 12/31/26 239 Not started 0%
8 7/1/24 6/30/25 261 In progress 10%
8-1 Apply for Federal Hazard Mitigation Grant Program (HMGP) Funding Administration 7/1/24 6/30/25 261 In progress 40%
2-3-2
FIRST QUARTER FY 2023-24 SECOND QUARTER FY 2023-24
2023202320232023
PROJECT: Complete the Portuguese Bend Landslide Remediation Project plans for Council review
PROJECT: Create a detailed inventory and maintenance schedule of the City’s public infrastructure and assets
2-1-2
2-2-1
2-2-2
2-3-1
2023 2023
Jul Aug
Certify EIR and Final Engineering Documents
FEMA Funding Agreements and Permitting
PROJECT: Complete project plans to improve traffic flow on Western Avenue
PROJECT: Secure grant funding to underground one mile of utility lines within the City’s open space areas.
THIRD QUARTER FY 2023-24 FOURTH QUARTER FY 2023-24 FIRST QUARTER FY 2024-25
2024 2024 2024 202420242024202420242024
Jul Aug Sep
Tasks
Jan Feb Mar Apr May JunSepOctNovDec
Comments:Project #9 "Develop Citywide Small Wireless Facilities Master Plan" moved to Public safety goal on 9/20/23.
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City of Rancho Palos Verdes
Start Date:July 1, 2023
Status Report:City Council Proposed FY 2023-2024 Goals
Updated:May 29, 2024
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CITY COUNCIL GOAL City Land & Facilities
2 4/30/20 9/3/24 1,134 In progress 21%
2-1 Management Agreement amendment Recreation and Parks 12/31/21 9/3/24 698 In progress 15%
2-2 Update Preserve Public Use Master Plan Recreation and Parks 1/3/22 9/3/24 697 In progress 40%
2-3 Preserve access protocol creation Recreation and Parks 12/31/21 9/3/24 698 In progress 50%
3 1/15/19 10/15/24 1,501 In progress 15%
3-1 Complete draft document and corresponding GIS layers Recreation and Parks 1/15/19 7/12/24 1,434 In progress 90%
3-2 Release the draft plan for public review Recreation and Parks 7/12/24 7/12/24 1 Not started 0%
3-3 Conduct public workshop #1 Recreation and Parks 8/7/24 8/7/24 1 Not started 0%
3-4 Conduct public workshop #2 Recreation and Parks 8/28/24 8/28/24 1 Not started 0%
3-5 Planning Commission approval Recreation and Parks 9/24/24 9/24/24 1 Not started 0%
3-6 City Council approval Recreation and Parks 10/15/24 10/15/24 1 Not started 0%
4 7/28/22 7/31/24 525 In progress 80%
4-1 Review of revised site plan by federal agencies Administration 7/28/22 4/30/24 459 In progress 90%
4-2 Present site plan, program schedule, budget, and funding plan to City Council Public Works 8/16/23 12/19/23 90 Completed 100%
4-3 Procure Project Management Firm Public Works 12/19/23 7/31/24 162 In progress 50%
4-4 Develop Design Competition Parameters Public Works 8/1/24 9/30/24 43 Not started 0%
4-5 Design Competition Public Works 10/1/24 6/30/25 195 Not started 0%
4-6 Develop Design to be ready for CEQA Public Works 7/1/25 1/31/26 154 Not started 0%
5 2/23/23 12/31/24 484 In progress 18%
5-1 Continue outreach to U.S. Coast Guard to explore possiblity of acquisition of either or both properties Administration 2/23/23 12/31/24 484 In progress 25%
5-2 Conduct outreach campaign to elected officials to garner support for acquistion effort Administration 2/23/23 12/31/24 484 In progress 10%
PROJECT: Implement the remaining components of the Natural Communities Conservation Plan/Habitat Conservation Plan (NCCP/HCP)
PROJECT: Adopt the Updated Trails Network Plan (TNP)
Jul Aug
2024 2024 2024202320242024
Sep
Tasks
Jan Feb Mar Apr May JunNovDec
FIRST QUARTER FY 2023-2024 SECOND QUARTER FY 2023-24 THIRD QUARTER FY 2023-24 FOURTH QUARTER FY 2023-24 FIRST QUARTER FY 2024-25
PROJECT : Complete Civic Center Project Feasibility and Site Planning and Financing (Phase I), Design Development (Phase II) & Complete CEQA Process and Finalize De
PROJECT: Pursue acquisition of Coast Guard properties of Battery Barnes and the Point Vicente Lighthouse
2023 2023 2023 2023 2023 2024 2024 2024 2024
Jul Aug Sep Oct
P:\7 City Council\Draft Staff Report Review 20240604\4. Final\USE THIS ONE - FY 2024-25 City Council Goals\A. Fourth Quarter City Council Goals\3. FY23_24 City Council goals GANTT chart - City Land and Facilities_use 1 of 1A-3
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Start Date:July 1, 2023
Status Report:City Council Fourth Quarter Status Report
Updated:May 29, 2024
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CITY COUNCIL GOAL Citizen Involvement & Public Outreach - Engage residents and community partners in assisting the City Council, City Committees/Commissions, and City Staff facilitate the decision-making process.50th Anniversary Dinner Banquet Administration3PROJECT: Implement a Students in Local Government Program 7/1/23 6/30/24 260 Completed 100%
1-3 Administration 7/1/23 6/30/24 260 Completed 100%
Create program Administration 8/1/23 8/31/23 23 Completed 100%
Coordinate with Palos Verdes Unified School District for membership Administration 9/1/23 9/30/23 21 Completed 100%
Develop student outreach campaign Administration 9/1/23 10/31/23 43 Completed 100%
Recruit students to participate in program Administration 11/6/23 11/30/23 19 Completed 100%
Select Students Administration 12/4/23 12/15/23 10 Completed 100%
Host first Youth Advisory Council meeting Administration 1/20/24 2/6/24 12 Completed 100%
Comments:
2023 2023 2023 2023 2023
FIRST QUARTER FY 2023-24 SECOND QUARTER FY 2023-24 THIRD QUARTER FY 2023-24 FOURTH QUARTER FY 2023-24 FIRST QUARTER FY 2024-25
2024 2024 2024 2024
Jul Aug Sep Oct Nov Dec
2023 2024 2024 2024 2024 2024
Jul Aug Sep
Tasks
Jan Feb Mar Apr May Jun
Implement a Youth Advisory Council
1-3-1
1-3-2
1-3-3
1-3-4
1-3-5
1-3-6
P:\7 City Council\Draft Staff Report Review 20240604\4. Final\USE THIS ONE - FY 2024-25 City Council Goals\A. Fourth Quarter City Council Goals\4. FY23_24 City Council goals GANTT chart - Citizen Involvement and Public Outreach 1 of 1A-4
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City of Rancho Palos Verdes
Start Date:July 1, 2023
Status Report:City Council Fourth Quarter Status Report
Updated:May 29, 2024
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CITY COUNCIL GOAL Quality of Life - Maintain and improve the quality of life for RPV residents
2 4/1/23 9/30/24 391 In progress 9%
2-2 Public outreach to interested parties & local homeowners associations Community Development 2/1/24 8/1/24 131 In progress 5%
2-3 Preparation of draft plan and materials Community Development 4/1/23 7/31/24 348 In progress 30%
2-4 City Council approval Community Development 8/1/24 8/30/24 22 Not started 0%
2-5 Plan implementation Community Development 9/1/24 9/30/24 21 Not started 0%
5 7/1/22 6/30/25 782 Not started 0%
5-1 Complete Streetscape Beautification Master Plan Public Works 7/1/22 6/30/25 782 Not started 0%
6 9/12/22 6/30/24 470 In progress 77%
Engage with Los Angeles County Economic Development Corporation (LAEDC) on economic development Administration 7/1/23 6/30/24 260 In progress 10%
Preparation of Draft MOUD Community Development 9/12/22 5/30/24 449 Completed 100%
Virtual open house #2 Community Development 2/28/24 3/30/24 23 Completed 100%
Environmental review Community Development 9/12/22 5/30/24 449 Completed 100%
Planning Commission consideration Community Development 3/1/24 5/16/24 55 Completed 100%
City Council consideration Community Development 4/1/24 6/30/24 65 In progress 50%
7 7/1/23 11/4/25 612 Not started 8%
7-1 Procure consultant to design street signs Public Works 7/1/23 6/30/24 260 In progress 25%
7-2 Design street signs Public Works 7/1/24 6/30/25 261 Not started 0%
7-3 Award construction contract to implement new street signs Public Works 7/1/25 11/4/25 91 Not started 0%
Comments:
PROJECT: Street Sign Improvements
PROJECT: Complete the Arterial Fences and Walls Master Plan and identify implementation strategies
PROJECT: Complete Streetscape Beautification Master Plan
PROJECT: Support local businesses and grow business with high-quality jobs in RPV
6-4
6-5
6-6
6-2
6-3
2023 2023
FIRST QUARTER FY 2023-24 SECOND QUARTER FY 2023-24
2023202320232023
6-1
THIRD QUARTER FY 2023-24 FOURTH QUARTER FY 2023-24 FIRST QUARTER FY 2024-25
2024 2024 2024 202420242024202420242024
Jul Aug Sep
Tasks
Jan Feb Mar Apr May JunSepOctNovDecJulAug
P:\7 City Council\Draft Staff Report Review 20240604\4. Final\USE THIS ONE - FY 2024-25 City Council Goals\A. Fourth Quarter City Council Goals\5. FY23_24 City Council goals GANTT chart - Quality of Life_use 1 of 1A-5
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City of Rancho Palos Verdes
Start Date:July 1, 2023
Status Report:City Council Fourth Quarter Status Report
Updated:May 29, 2024
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CITY COUNCIL GOAL Government Efficiency, Transparency, and Accountability - Maximize the use of each tax dollar and optimize services delivered to RPV residents
5 PROJECT: Reimagine the City’s website utilizing intuitive tools and links to allow for a more user-friendly experience 3/1/23 9/8/23 138 Completed 100%
5-1 Coordinate meetings with Departments on website/webpage content Administration 3/1/23 6/30/23 88 Completed 100%
5-2 Schedule one-on-one training with Departments on use of website/webpage Administration 4/3/23 5/30/23 42 Completed 100%
5-3 Conduct website/webpage testing for content and visibility Administration 6/1/23 6/30/23 22 Completed 100%
5-4 Implement outreach campaign to promote launch of new website/webpage Administration 6/30/23 9/8/23 51 Completed 100%
5-5 Go live with latest website/webpage content Administration 7/11/23 9/8/23 44 Completed 100%
Comments:
2023 2023
Jul Aug
2023 2023 2023
Jul Aug Sep
Tasks
Jan Feb Mar
FIRST QUARTER FY 2022-23 SECOND QUARTER FY 2022-23
2023
THIRD QUARTER FY 2022-23 FOURTH QUARTER FY 2022-23
2024 2024 2024 2024 2024
FIRST QUARTER FY 2023-24
2024 2024 2024 2024
Apr May JunSepOctNovDec
P:\7 City Council\Draft Staff Report Review 20240604\4. Final\USE THIS ONE - FY 2024-25 City Council Goals\A. Fourth Quarter City Council Goals\6. FY23_24 City Council goals GANTT chart - Govt Efficiency, Transparency_Acctbilty 1 of 1A-6
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Start Date:July 1, 2024
Status Report:City Council Proposed FY 2024-2025 Goals
Updated:May 29, 2024
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Assigned To Start End # of Days Status % Complete
Public Safety - Maintain a High Level of Public Safety with Public Engagement
1 7/1/24 6/30/25 261 Not started 0%
1-1 Promote RPV Evacuation Zones (EVZ) and Safe Refuge Areas (SRA) through public outreach Administration 7/1/24 6/30/25 261 Not started 0%
1-2 Increase the number of residents registered for Alert SouthBay and MyRPV by 50% of subscribers as of July 1, 2024 Administration 7/1/24 6/30/25 261 Not started 0%
1-3 Implement Emergency Preparedness drill in coordination with the Peninsula cities Administration 7/1/24 6/30/25 261 Not started 0%
1-4 Engage an experienced vendor to develop emergency evacuation plans in collaboration with staff and Public Safety Agencies. Administration 7/1/24 6/30/25 261 Not started 0%
2 7/1/24 6/30/25 261 Not started 0%
2-1 Manage overtime patrols by LASD for crime enforcement and traffic suppression Administration 7/1/24 6/30/25 261 Not started 0%
Request and direct LASD OT patrols, in consultation with Public Safety Subcommittee; monitor results Administration 7/1/24 6/30/25 261 Not started 0%
2-2 Implement public safety reimbursement program Administration 7/1/24 6/30/25 261 Not started 0%
Accept and Evaluate applications and notify awardees; issue reimbursements when project completed Administration 7/1/24 9/30/24 66 Not started 0%
2-3 Engage residents in Driver Safety Week (July), Pedestrian Safety Week (September)Administration 7/1/24 6/30/25 261 Not started 0%
Prepare and release PSA; enhance traffic enforcement in conjunction with engagement strategies Administration 7/1/24 6/30/25 261 Not started 0%
3 7/1/23 6/30/25 521 In progress 22%
3-1 Establish a Public Safety Division within the Administration Department Administration 7/1/23 6/30/24 260 In progress 25%
Implement Public Safety education and outreach campaign Administration 7/19/23 6/30/25 509 In progress 25%
Coordinate and host four town hall meetings with the community (Neighborhood watch, HOAs, businesses, residents, etc.) on Public Safety Division Administration 7/1/24 6/30/25 261 In progress 25%
Development of Public Safety programs coordinated with LASD (Volunteers on Patrol, Neighborhood Watch, etc.)Administration 8/1/23 6/30/25 500 In progress 25%
Recruitment and training of Public Safety classifications Administration 5/1/24 6/30/25 304 In progress 10%
4 4/30/24 12/31/24 176 In progress 25%
4-1 Approve permits for 13 legacy small wirelss facilities Public Works 12/31/20 4/30/24 869 In progress 0%
4-2 Complete installation of 13 legacy small wireless facilities Public Works 4/30/24 10/31/24 133 In progress 0%
4-3 Complete small wireless facilities master plan for additional small wireless facility installations Public Works 4/30/24 12/31/24 176 In progress 25%
4-4 Receive a Citywide Coverage Gap Map from Crown Castle by July 31, 2024 Public Works 7/1/24 7/31/24 23 Not started 0%
4-5 Identify and implement strategies with Crown Castle to install small wireless facilities to minimize the coverage gaps by June 30, 2025 Public Works 8/1/24 6/30/25 238 Not started 0%
Comments:
PROJECT: Develop Citywide Small Wireless Facilities Master Plan
3-1-1
3-1-2
3-1-3
3-1-4
2-3-1
2-2-1
PROJECT: Establish and monitor Public Safety Division services in-house
PROJECT: Enhance public safety through crime reduction and traffic safety engagement strategies (continued)
2-1-1
PROJECT: Implement strategies enhancing resident readiness and response during an emergency
FOURTH QUARTER FY 2024-25 FIRST QUARTER FY 2025-26
2025 2025 2025 202520252025
Jul Aug
THIRD QUARTER FY 2024-25
2025 2025 2025202420242024
FIRST QUARTER FY 2024-25 SECOND QUARTER FY 2024-25
202420242024
CITY COUNCIL GOAL
Jul Aug Sep
Tasks
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P:\7 City Council\Draft Staff Report Review 20240604\4. Final\USE THIS ONE - FY 2024-25 City Council Goals\B. 2024-25 City Council Goals\1. FY24_25 City Council goals GANTT chart - Public Safety_use 1 of 1B-1
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Start Date:July 1, 2024
Status Report:City Council Proposed FY 2024-2025 Goals
Updated:May 29, 2024
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Assigned To Start End # of Days Status % Complete
CITY COUNCIL GOAL Maintain and Improve all Public Infrastructure (including transportation systems, paring, utilities, storm drains, and sewers)
1 7/1/23 9/30/26 848 In progress 24%
1-1 Construct Emergency Stabilization Dewatering Wells Public Works 4/16/24 6/18/24 46 In progress 25%
1-2 Public Works 7/1/23 5/21/24 232 In progress 75%
1-3 Public Works 5/21/24 6/30/25 290 In progress 20%
1-4 Bid and award Public Works 7/1/25 9/30/25 66 Not started 0%
1-5 Construction Public Works 10/1/25 9/30/26 261 Not started 0%
2 7/1/21 6/30/25 1,043 In progress 52%
2-1 Create a Detailed Inventory and Maintenance Schedule of City's Transportation Infrastructure Public Works 7/1/21 4/4/23 459 Completed 100%
Prioritization, cost estimating, and maintenance schedule Public Works 7/1/22 4/4/23 198 Completed 100%
2-2 Create a Detailed Inventory and Maintenance Schedule of City's Storm Drain Infrastructure Public Works 7/1/24 6/30/25 261 Not started 0%
Inventory and condition assessment Public Works 7/1/24 12/31/24 132 Not started 0%
Prioritization, cost estimating, and maintenance schedule Public Works 1/1/25 6/30/25 129 Not started 0%
2-3 Create a detailed Inventory and Maintenance Schedule of City’s Sanitary Sewer Infrastructure Public Works 7/1/24 6/30/25 261 In progress 50%
Inventory and condition assessment Public Works 7/1/24 12/31/24 132 In progress 90%
Prioritization, cost estimating, and maintenance schedule Public Works 1/1/25 6/30/25 129 In progress 50%
2-4 Create a detailed Inventory and Maintenance Schedule of City’s Facilities Public Works 7/1/21 12/31/23 652 Completed 100%
3 9/30/22 12/31/26 1,110 In progress 15%
3-1 Procure traffic study/concept plan and environmental consultant Public Works 9/30/22 4/30/23 151 Completed 100%
3-2 Complete traffic study/concept plan and environmental review Public Works 5/1/23 6/30/24 305 In progress 75%
3-3 Procure final design consultant Public Works 4/1/24 8/31/24 110 Not started 0%
3-4 Complete final design Public Works 9/1/24 4/30/25 173 Not started 0%
3-5 Obtain Caltrans permit and interagency agreements Public Works 4/1/25 9/30/25 131 Not started 0%
3-6 Procure construction contractor Public Works 10/1/25 1/31/26 88 Not started 0%
3-7 Construction Public Works 2/1/26 12/31/26 239 Not started 0%
4 7/1/24 6/30/25 261 In progress 10%
4-1 Apply for Federal Hazard Mitigation Grant Program (HMGP) Funding Administration 7/1/24 6/30/25 261 In progress 40%
Comments:Project #9 "Develop Citywide Small Wireless Facilities Master Plan" moved to Public safety goal on 9/20/23.
Jul Aug Sep
Tasks
Jan Feb Mar Apr May JunSepOctNovDec
THIRD QUARTER FY 2024-25 FOURTH QUARTER FY 2024-25 FIRST QUARTER FY 2025-26
2025 2025 2025 20252025202520252025202520242024
Jul Aug
Certify EIR and Final Engineering Documents
FEMA Funding Agreements and Permitting
PROJECT: Complete project plans to improve traffic flow on Western Avenue
PROJECT: Secure grant funding to underground one mile of utility lines within the City’s open space areas.
2-3-2
FIRST QUARTER FY 2024-25 SECOND QUARTER FY 2024-25
2024202420242024
PROJECT: Complete the Portuguese Bend Landslide Remediation Project plans for Council review
PROJECT: Create a detailed inventory and maintenance schedule of the City’s public infrastructure and assets
2-1-2
2-2-1
2-2-2
2-3-1
P:\7 City Council\Draft Staff Report Review 20240604\4. Final\USE THIS ONE - FY 2024-25 City Council Goals\B. 2024-25 City Council Goals\2. FY24_25 City Council goals GANTT chart - Maintain and Improve Public Infrastructure_use 1 of 1B-2
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City of Rancho Palos Verdes
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Status Report:City Council Proposed FY 2024-2025 Goals
Updated:May 29, 2024
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Assigned To Start End # of Days Status % Complete
CITY COUNCIL GOAL City Land & Facilities
1 4/30/20 9/3/24 1,134 In progress 21%
1-1 Management Agreement amendment Recreation and Parks 12/31/21 9/3/24 698 In progress 15%
1-2 Update Preserve Public Use Master Plan Recreation and Parks 1/3/22 9/3/24 697 In progress 40%
1-3 Preserve access protocol creation Recreation and Parks 12/31/21 9/3/24 698 In progress 50%
2 1/15/19 10/15/24 1,501 In progress 15%
2-1 Complete draft document and corresponding GIS layers Recreation and Parks 1/15/19 7/12/24 1,434 In progress 90%
2-2 Release the draft plan for public review Recreation and Parks 7/12/24 7/12/24 1 Not started 0%
2-3 Conduct public workshop #1 Recreation and Parks 8/7/24 8/7/24 1 Not started 0%
2-4 Conduct public workshop #2 Recreation and Parks 8/28/24 8/28/24 1 Not started 0%
2-5 Planning Commission approval Recreation and Parks 9/24/24 9/24/24 1 Not started 0%
2-6 City Council approval Recreation and Parks 10/15/24 10/15/24 1 Not started 0%
3 7/28/22 7/31/24 525 In progress 80%
3-1 Review of revised site plan by federal agencies Administration 7/28/22 4/30/24 459 In progress 90%
3-2 Present site plan, program schedule, budget, and funding plan to City Council Public Works 8/16/23 12/19/23 90 Completed 100%
3-3 Procure Project Management Firm Public Works 12/19/23 7/31/24 162 In progress 50%
3-4 Develop Design Competition Parameters Public Works 8/1/24 9/30/24 43 Not started 0%
3-5 Design Competition Public Works 10/1/24 6/30/25 195 Not started 0%
3-6 Develop Design to be ready for CEQA Public Works 7/1/25 1/31/26 154 Not started 0%
4 2/23/23 12/31/24 484 In progress 18%
4-1 Continue outreach to U.S. Coast Guard to explore possiblity of acquisition of either or both properties Administration 2/23/23 12/31/24 484 In progress 25%
4-2 Conduct outreach campaign to elected officials to garner support for acquistion effort Administration 2/23/23 12/31/24 484 In progress 10%
PROJECT: Implement the remaining components of the Natural Communities Conservation Plan/Habitat Conservation Plan (NCCP/HCP)
PROJECT: Adopt the Updated Trails Network Plan (TNP)
Jul Aug
2025 2025 2025202420252025
Sep
Tasks
Jan Feb Mar Apr May JunNovDec
FIRST QUARTER FY 2024-2025 SECOND QUARTER FY 2024-25 THIRD QUARTER FY 2024-25 FOURTH QUARTER FY 2024-25 FIRST QUARTER FY 2025-26
PROJECT : Complete Civic Center Project Feasibility and Site Planning and Financing (Phase I), Design Development (Phase II) & Complete CEQA Process and Finalize De
PROJECT: Pursue acquisition of Coast Guard properties of Battery Barnes and the Point Vicente Lighthouse
2024 2024 2024 2024 2024 2025 2025 2025 2025
Jul Aug Sep Oct
P:\7 City Council\Draft Staff Report Review 20240604\4. Final\USE THIS ONE - FY 2024-25 City Council Goals\B. 2024-25 City Council Goals\3. FY24_25 City Council goals GANTT chart - City Land and Facilities_use 1 of 1B-3
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CITY COUNCIL GOAL Citizen Involvement & Public Outreach - Engage residents and community partners in assisting the City Council, City Committees/Commissions, and City Staff facilitate the decision-making process.
1 PROJECT: Implement a Students in Local Government Program 7/1/24 9/30/24 66 Not started 0%
1-1 Administration 7/1/24 8/30/24 45 Not started 0%
Coordinate with PVPUSD for membership Administration 7/1/24 8/30/24 45 Not started 0%
Develop student outreach campaign with current YAC members Administration 7/1/24 8/30/24 45 Not started 0%
Recruit students to participate in program Administration 8/1/24 8/30/24 22 Not started 0%
Select students to fill vacancies and fill Chair and Vice Chair positions Administration 8/30/24 9/30/24 22 Not started 0%
Host first YAC meeting of 24-25 Administration 8/30/24 9/30/24 22 Not started 0%
2 PROJECT: Implement YAC Goals and Programs 7/1/24 6/30/25 261 Not started 0%
2-1 Administration 7/1/24 6/30/25 261 Not started 0%
2-2 Administration 7/1/24 6/30/25 261 Not started 0%
2-3 Administration 7/1/24 6/30/25 261 Not started 0%
2-4 Administration 7/1/24 6/30/25 261 Not started 0%
Establish a YAC Subcommittee Administration 8/30/24 10/31/24 45 Not started 0%
Meet with Traffic Safety Committee Administration 8/30/24 12/31/24 88 Not started 0%
Meet with PVPUSD and LASD to receive guidance Administration 8/30/24 12/31/24 88 Not started 0%
Set up outreach events (bike rodeo, safety demonstration)Administration 8/30/24 6/30/25 217 Not started 0%
2-5 Administration 7/1/24 6/30/25 261 Not started 0%
2-6 Administration 7/1/24 11/15/24 100 Not started 0%
2024 2024 2024 2024 2024
FIRST QUARTER FY 2024-25 SECOND QUARTER FY 2024-25 THIRD QUARTER FY 2024-25 FOURTH QUARTER FY 2024-25 FIRST QUARTER FY 2025-26
2025 2025 2025 2025
Jul Aug Sep Oct Nov Dec
2024 2025 2025 2025 2025 2025
Sep
Tasks
Jan Feb Mar Apr May Jun
Recruit and fill vacancies on Youth Advisory Committee (YAC)
1-1-1
Organize "Get out the Vote" campaign for fall 2024
Jul Aug
1-1-2
1-1-3
1-1-4
1-1-5
Mental Health Event
2-4-1
2-4-2
Participate in City Events
Attend Leadership Conference
Participate in development of an E-bike ordinance
2-4-3
2-4-4
Organize youth yolunteer events by YAC
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City of Rancho Palos Verdes
Start Date:July 1, 2024
Status Report:City Council Proposed FY 2024-2025 Goals
Updated:May 29, 2024
Week Starting 6/
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Assigned To Start End # of Days Status % Complete
CITY COUNCIL GOAL Quality of Life - Maintain and improve the quality of life for RPV residents
1 4/1/23 9/30/24 391 In progress 9%
1-2 Public outreach to interested parties & local homeowners associations Community Development 2/1/24 8/1/24 131 In progress 5%
1-2 Preparation of draft plan and materials Community Development 4/1/23 7/31/24 348 In progress 30%
1-3 City Council approval Community Development 8/1/24 8/30/24 22 Not started 0%
1-4 Plan implementation Community Development 9/1/24 9/30/24 21 Not started 0%
2 7/1/22 6/30/25 782 Not started 0%
2-1 Complete Streetscape Beautification Master Plan Public Works 7/1/22 6/30/25 782 Not started 0%
2-2 Parkway improvements Public Works 7/1/24 6/30/25 365 Not started 0%
2-3 Bus shelter improvements Public Works 7/1/25 6/30/26 365 Not started 0%
2-4 Median improvements Public Works 7/1/26 6/30/27 365 Not started 0%
2-5 Crosswalk improvements Public Works 7/1/27 6/30/28 365 Not started 0%
3 9/12/22 6/30/24 470 In progress 77%
Engage with Los Angeles County Economic Development Corporation (LAEDC) on economic development Administration 7/1/23 6/30/24 260 In progress 10%
Preparation of Draft MOUD Community Development 9/12/22 5/30/24 449 Completed 100%
Virtual open house #2 Community Development 2/28/24 3/30/24 23 Completed 100%
Environmental review Community Development 9/12/22 5/30/24 449 Completed 100%
Planning Commission consideration Community Development 3/1/24 5/16/24 55 Completed 100%
City Council consideration Community Development 4/1/24 6/30/24 65 In progress 50%
3-7 Western Avenue Storefront Program Community Development 7/1/24 6/30/25 261 Not started 0%
4 7/1/23 11/4/25 612 Not started 8%
4-1 Procure consultant to design street signs Public Works 7/1/23 6/30/24 260 In progress 25%
4-2 Design street signs Public Works 7/1/24 6/30/25 261 Not started 0%
4-3 Award construction contract to implement new street signs Public Works 7/1/25 11/4/25 91 Not started 0%
Comments:
Jul Aug Sep
Tasks
Jan Feb Mar Apr May JunSepOctNovDecJulAug
THIRD QUARTER FY 2024-25 FOURTH QUARTER FY 2024-25 FIRST QUARTER FY 2025-26
2025 2025 2025 202520252025202520252025
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2024 2024
FIRST QUARTER FY 2024-25 SECOND QUARTER FY 2024-25
2024202420242024
3-1
PROJECT: Street Sign Improvements
PROJECT: Complete the Arterial Fences and Walls Master Plan and identify implementation strategies
PROJECT: Streetscape Beautification Master Plan (including Western Avenue)
PROJECT: Support local businesses and grow business with high-quality jobs in RPV
3-4
3-5
3-6
3-2
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CITY COUNCIL MEETING DATE: 03/13/2024
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA TITLE:
Consideration and possible action to receive a quarterly status report on Fiscal Year (FY)
2023-24 City Council Goals and to set goals for FY 2024-25.
RECOMMENDED COUNCIL ACTION:
(1) Receive and file a third-quarter status report on the FY 2023-24 City Council Goals;
(2) Review and provide feedback on the proposed list of City Council Goals for FY
2024-25, inclusive of Staff, Planning Commission, and advisory board
recommendations; and
(3) Direct staff to return on June 4, 2024 with a draft FY 2024-25 City Council Goals
Gantt Chart.
FISCAL IMPACT: There is no direct fiscal impact associated with conducting this goal-
setting workshop. However, the final list of City Council Goals may
include items that will require future allocations in the FY 2024-25
budget and beyond.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Enyssa Sisson, Deputy City Clerk
REVIEWED BY: Same as below
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Third Quarter FY 2023-24 City Council Goals Worksheet (page A-1)
BACKGROUND:
The City Council goal-setting process is designed to align with the City's annual budget
process. Tonight’s meeting is the first in a series of workshops in the City Council-
approved budget calendar for FY 2024-25. As part of this process, the Council receives
quarterly updates to track the progress of its goals to determine, among other things, how
to develop the following year’s goals.
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This evening, Staff is presenting the third quarterly update of the FY 2023-24 City Council
Goals and is seeking direction from the City Council on developing its goals for FY 2024-
25.
DISCUSSION:
At the December 19, 2023 City Council meeting, Staff presented the second quarter
update of FY 2023-24 City Council Goals using a Gantt chart format to illustrate how the
six overarching goals are performing. The Gantt chart assesses the estimated amount of
time to complete each project, tasks, and subtasks. This is done by placing a start and
end date for each project to track the total number of days it takes to complete the project.
Furthermore, the Gantt chart provides the completion percentage for the overall project
and each of its tasks and subtasks. The status of specific goals and associated tasks and
subtasks will help frame setting Council goals for the following fiscal year.
1. Third Quarter Status Report on FY 2023-24 Goals
Attached is the list of Council goals updated since the last quarterly report on December
19, 2023 (Attachment A) for this third quarter status report. For tracking purposes, the
goals are categorized based on the following: “completed” means just that, the project
has been completed; "in progress” indicates that the project and its associated tasks and
subtasks are moving along; "at risk" are projects that appear to be falling behind due to,
among other things, staffing challenges or reprioritizing staff assignments; and lastly “not
started” are projects that have not begun or are contingent on beginning after the
preceding project or task has been completed.
The following table summarizes how many of the 18 projects fall within each of the
categories for this third-quarter update:
Below is a summary of the third quarter update on the six general overarching goal
categories and the 18 projects assigned and their associated tasks and subtasks. It
should be noted that none of the goals are identified as “at risk” which differs from past
quarter reports, reflecting progress has occurred on all the Council goals at this time. A
more detailed tracking description of each of the 18 projects and associated tasks can be
found in the attached Gantt Chart (Attachment A).
Category: Public Safety
Goal: Maintain a high level of public safety with public engagement
• Project: Implement strategies enhancing resident readiness and response during
an emergency In progress
COLOR DESCRIPTION AND COUNTS
2 Completed
11 In progress
0 At risk
5 Not started
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• Project: Enhance public safety through crime reduction and traffic safety
engagement strategies In progress
• Project: Allocate resources to establish certain public safety services in -house In
progress
• Project: Develop Citywide Small Wireless Facilities Master Plan In progress
Project Status: Implement Strategies Enhancing Resident Readiness and Response
During an Emergency
The City Council goal of implementing strategies to enhance resident readiness and
response during an emergency continues and has seen notable advancements,
particularly through a collaborative effort with the Peninsula cities. A key milestone was
the launch of the PVPready.gov website, designed to inform residents about evacuation
zones and safe refuge areas. This platform has already proved its value in real -world
situations, such as responding to accelerated land movement and preparing for winter
storms on the Peninsula. Efforts to promote awareness of the PVPready.gov website are
ongoing, with public safety popup booths being deployed in conjunction with the City ’s
Emergency Preparedness Committee (EPC). These initiatives are crucial for bolstering
public engagement, yet it is clear that further outreach is essential.
A significant objective remains to double the number of residents registered with Alert
SouthBay. Although initial signups have been modest, there is a concerted effort to
increase registration. City Staff and the EPC are devising outreach strategies to enhance
these numbers. It is worth noting that the City possesses the capability to issue Wireless
Emergency Alerts (WEAs), akin to Amber Alerts, and reverse 911 calls and texts for life-
threatening emergencies, which do not require resident registration.
Another vital aspect of this goal involves engaging a vendor to develop comprehensive
emergency evacuation plans in collaboration with the Peninsula cities. City Staff, in
partnership with the EPC, has prepared a request for proposals (RFP) for this purpose.
The issuance of the RFP will follow an evacuation exercise planned for the spring,
allowing the City to integrate valuable insights from this exercise into the final proposal.
Furthermore, the City Council has allocated $100,000 from American Rescue Plan Act
(ARPA) funds specifically for this project.
Project Status: Enhance Public Safety through Crime Reduction and Traffic Safety
Engagement Strategies
Enhancing public safety through crime reduction and traffic safety engagement strategies
is ongoing and among the City’s highest priorities, with a focus on managing overtime
patrols. Staff regularly requests and directs Los Angeles County Sheriff’s Department
(LASD) overtime patrols in consultation with the Public Safety Subcommittee and
monitoring the outcomes closely. Monthly requests cover a range of areas including crime
suppression, traffic enforcement, school safety, and special events, based on resident
requests and input from various stakeholders. So far in FY 2023-24, hours of
supplemental overtime have been requested, with 378 hours fulfilled, resulting in 316
citations issued utilizing traffic enforcement overtime hours. The allocated budget for
supplemental overtime in FY 2023-24 is $70,000, of which $37,003 has been spent
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through February 29, 2024. However, LASD's ability to fulfill all requested supplemental
overtime is limited due to the prioritization of contract minutes as determined by Contract
Law and the availability of personnel. The project continues to adapt and respond to
ongoing safety needs in the community.
Staff continues to implement this year’s cycle of the Public Safety Reimbursement
Program through marketing, application processing, and tracking reimbursements. In
addition, during this quarter, Staff has issued Ring vacation loaner cameras to two
residents and continues to promote this program , especially with spring break and
summer vacation approaching.
Project Status: Allocate Resources to Establish Certain Public Safety Services In-house
Allocating resources to establish certain public safety services in house is multi-faceted,
with work being completed in all areas including working with the City’s Human Resources
Division and Recreation and Parks Department, as well as LASD. The new Public Safety
Division has a tentative start date of July 1, 2024, commencing with the new fiscal year.
Between now and then, the City is in the process of procuring necessary equipment
including radios and vehicles (collaborating with Recreation and Parks). Additionally,
accommodations are being studied to house the new employees.
Project Status: Develop Citywide Small Wireless Facilities Master Plan
Lastly, the development of the Citywide Small Wireless Facilities Master Plan has been
updated to show the pending permitting and installation of thirteen legacy small wireless
facilities with Crown Castle - the primary installer of small wireless facility in the City used
by major wireless telecommunications companies. Permit applications for these thirteen
legacy sites are expected to be received in late March or early April 2024 and are
scheduled to be approved within 30 days. These sites should then be installed within
approximately six months. These installations are expected to show telecommunications
companies that small wireless facility permits in Rancho Palos Verdes can be approved
in an expedited manner that may incentivize additional installations. Staff is working with
Crown Castle to provide appropriate coverage maps including where resident demands
and coverage gaps warrant the installation of additional small wireless facilities. At this
time, the City has mobile device demand maps, and will continue to coordinate with Crown
Castle on developing a master plan that supports additional deployments.
Category: Infrastructure
Goal: Maintain and improve all public infrastructure (including transportation systems,
parking, utilities, storm drains, and sewers).
• Project: Complete the Portuguese Bend Landslide Remediation Project plans for
Council review In progress
• Project: Create a detailed inventory and maintenance schedule of the City’s public
infrastructure and assets In progress
• Project: Complete project plans to improve traffic flow on Western Avenue In
progress
• Project: Secure grant funding to underground one mile of utility lines within the
City’s open space areas. In progress
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Project Status: Complete the Portuguese Bend Landslide Remediation Project Plans for
Council Review
The goal of maintaining and improving public infrastructure as it relates to the Portuguese
Bend Landslide Remediation Project has been revised to include the installation of
horizontally-drilled dewatering wells/hydraugers as the most immediate activity for
emergency stabilization. Under Governor Newsom’s proclaimed February 4, 2024 State
of Emergency for Southern California for the winter storms, including Los Angeles County,
construction of two emergency hydraugers is targeted to begin in April 2024, with
estimated activation by June 2024. Cost estimates and funding for this emergency work
is under consideration and may be borne by the City’s Capital Improvement Program
and/or cost recovery if funding assistance is made available by the state or federal
government in response to the winter storms. This continues to be one of the highest
priorities for the City. Meanwhile, City Staff continues to diligently work on advancing the
overall Portuguese Bend Landslide Remediation Project including coordinati ng regular
and ongoing meetings with representatives from California Governor's Office of
Emergency Services (Cal OES) and Federal Emergency Management Agency (FEMA)
on the status of the $23.3 million Building Resilient Infrastructure and Communities
(BRIC) grant that the City was selected for in August 2023, as well as completing the
Final Environmental Impact Report, which is targeted to be publicly released before City
Council consideration in late May.
Project Status: Secure Grant Funding to Underground One Mile of Utility Lines Within the
City’s Open Space Areas
Staff has been actively working to secure grant funding to underground one mile of utility
lines within the City's open space areas with the understanding that this key goal is aimed
at mitigating fire hazard risks associated with downed or damaged overhead lines.
However, as a result of the accelerated land movement within the Portuguese Bend
Reserve, the stability and reliability of the existing utility lines and poles targeted for
undergrounding were threatened and determined to be cost prohibitive to re pair. Thus,
Southern California Edison (SCE), in partnership with the communication utilities on the
poles, is in the process of removing 40 utility poles from the Portuguese Bend Reserve
and the immediate area that were deactivated months ago. This action will ultimately fulfill
this goal.
That said, undergrounding utility lines is a critical step toward safeguarding the community
against potential fires and aligns with the City’s broader safety and sustainability goals.
Recognizing the importance of this goal, Staff will reassess priority areas within the City
that warrant undergrounding utility lines in order to p repare and submit a detailed
application for hazard mitigation funding.
In preparation for the hazard mitigation funding cycle this spring, Staff has initiated
strategic discussions with SCE to refine the City’s proposal. These dialogues are focused
on clearly articulating the project's significance and the essential support needed from
SCE. By building a cooperative relationship with SCE, based on shared safety goals, Staff
is confident in advancing this project. Additionally, Staff recommends exploring the
funding of undergrounding engineering plans as part of this initiative . This approach will
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facilitate project planning and allow for grant submission to proceed with or without direct
monetary contributions from SCE, ensuring momentum is maintained.
Category: City Land and Facilities
Goal: Maintain and improve all City-owned properties.
• Project: Implement the remaining components of the Natural Communities
Conservation Plan/Habitat Conservation Plan (NCCP/HCP) In progress
• Project: Adopt the Updated Trails Plan (TNP) In progress
• Project: Complete Civic Center Project Feasibility and Site Planning and Financing
*Phase I), Design Development (Phase II) & Complete CEQA Process and Finalize
Design (Phase III) In progress
• Pursue acquisition of Coast Guard properties of Battery Barnes and the Point
Vicente Lighthouse In progress
Project Status: Implement the remaining components of the Natural Communities
Conservation Plan/Habitat Conservation Plan (NCCP/HCP)
In regard to the NCCP/HCP, the City Council’s goal to implement the NCCP/HCP is in
progress. The City obtained the U.S. Fish and Wildlife Service (USFWS) Section 10
permit in April 2020, and is awaiting California Department of Fish and Wildlife (CDFW)
permit decisions. Over this quarter, after coordination with CDFW, Staff received a draft
CDFW permit for City review. City Staff and the City Attorney’s Office are meeting with
CDFW to finalize the permit. The City-Palos Verdes Peninsula Land Conservancy
Management Agreement and Public Use Master Plan Updates are on schedule for June
2024. The Preserve Access Protocol is also on sch edule for completion in June 2024.
However, it would be appropriate for the CDFW permit to be issued before finalizing these
documents.
Project Status: Adopt the Updated Trails Plan (TNP)
At this time, the City Council's goal to adopt the Updated Trails Network Plan has been
delayed by two months because Open Space Management Staff ha s been prioritized
extensively this past quarter dealing with land movement and storm-related issues within
the Preserve. Over this quarter, Staff has continued to work with the City’s GIS consultant
to update the trail system in the City’s geographic information system (GIS) system, and
with communications Staff to update the public-facing trail maps. The draft of the Updated
Trails Network Plan is tentatively scheduled to be released by the end of March 2024,
followed by public workshops and public hearings with the Planning Commission and City
Council.
Project Status: Complete Civic Center Project Feasibility and Site Planning and Financing
*Phase I), Design Development (Phase II) & Complete CEQA Process and Finalize
Design (Phase III)
Regarding the Civic Center Master Plan, the City has commenced Stage 2, which is
focused on conducting a design competition for public input and to further refine estimated
costs. Prior to initiating the design competition, Staff is working with FEMA to secure its
formal approval of changes to the “public safety zone” of the master plan based on earlier
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site plan changes with the removal of the fire station and sheriff substation, and by adding
sheriff and City ranger offices. The revised application identifying modifications to the site
plan components as emergency-related was sent to FEMA in late February for its review.
Thus, Staff has noted a change of completion date to April 30, 2024 since a response is
expected by the end of April. The completion date for procuring a project management
firm has changed to May 22, 2024 to allow additional time for Staff to review and evaluate
the submitted proposals which were in response to the Request for Qualifications for
Project Management Services. Interviews are tentatively scheduled for late spring.
The funding for this project has not been committed nor funded, and continues to be
evaluated based on the Finance Advisory Committee’s (FAC) recommended financial
plan accepted by the City Council in October 2023. The financial plan includes pre-
funding measures, the identification of grant and cost sharing opportunities, and the
procurement of a development consultant to assist in formulating a capital campaign
strategy for the City. As part of the pre-funding measures, the City Council may consider
approving setting aside funds from the FY 2023-24 unallocated fund balance during the
FY 2024-25 budget workshop. The approved plan includes setting aside $6.5 million from
the General Fund and $5 million from the CIP Fund , unless funding priorities change over
the coming months due to other factors facing the City. Staff is also working with the FAC
to finalize a request for proposal for the development consultant within the next month.
Project Status: Pursue Acquisition of Coast Guard Properties of Battery Barnes and the
Point Vicente Lighthouse
Lastly, there has been little progress on the goal to secure the two Coast Guard properties
for City use. Staff continues to reach out to Coast Guard officials to pursue the possible
acquisition of either of the Coast Guard properties (Battery Barnes and the Point Vicente
Lighthouse) but their response has been minimal. At this time, there is no new information
to report and no change to the projected timeline.
Category: Citizen Involvement and Public Outreach
Goal: Engage residents and community partners in assisting the City Council, City
Committees/Commissions, and City Staff facilitate the decision-making process.
• Project: Implement a Students in Local Government Program Completed
The implementation of a Students in Local Government Program, now known as the
Youth Advisory Committee (YAC), has been completed. The YAC was established and
successfully held two meetings.
Category: Quality of Life
Goal: Maintain and improve the quality of life for RPV residents.
• Project: Complete the Arterial Fences and Walls Master Plan and identify
implementation strategies In progress
• Project: Complete Streetscape Beautification Master Plan Not Started
• Project: Support local businesses and grow businesses with high-quality jobs in
RPV In progress
• Project: Street Sign Improvements Not Started
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Project Status: Complete the Arterial Fences and Walls Master Plan and Identify
Implementation Strategies and Support Local Businesses and Grow Businesses with
High-Quality Jobs in RPV
Both projects, completing an Arterial Fences and Walls Master Plan and supporting local
businesses, were updated to reflect changes to timeline and status of completion. In
terms of the updates to Arterial Fences and Walls Master Plan, this was revised to show
progress in public outreach, which included a meeting earlier this year with a local resident
wanting to volunteer to assist the City with the project. Additionally, Staff continues to
work on this advanced planning project by developing a master plan that proposes arterial
wall protypes recommended for each segment of the City’s main arterial roadways.
Supporting local businesses and growing businesses with high-quality jobs in RPV
continues to be developed and involves revisions to the project's timeline to coincide with
a review of the City’s revised 2021-2029 Housing Element as it relates to creating a
mixed-use overlay district (MUOD). The MUOD is intended to expand opportunities to
redevelop certain properties in the City’s commercially zoned properties with retail and
housing combined. The status of Tasks 6-2 through 6-4 was also revised to reflect
progress in the completion of the project. The Community Development Department plans
on tentatively presenting the proposed project to the Planning Commission at the end of
next month and to the City Council in April.
Category: Government Efficiency, Transparency, and Accountability
Goal: Maximize the use of each tax dollar and optimize services delivered to RPV
residents.
• Project: Reimagine the City’s website utilizing intuitive tools and links to allow for
a more user-friendly experience Complete
2. Developing the FY 2024-25 City Council Goals
The FY 2023-24 City Council Goals are being utilized as the framework for setting the
goals for FY 2024-25, including feedback from the Planning Commission and advisory
boards. Similar to last year, the Planning Commission and advisory boards were asked
to review the City Council’s FY 2023-24 goals and to provide recommendations including
deleting, adding or amending goals for FY 2024-25. Their suggestions are summarized
below for the City Council’s consideration.
Civic Center Advisory Committee (CCAC)
Step one of the Civic Center Campus Master Plan Project is complete. The project is
moving forward into Step 2: Master Plan Design Development, which will likely include
procuring a project management firm, developing design competition parameters and
conducting a design competition parameters and conducting a design competition, and
developing a design that is ready for Step 3/California Environmental Quality Act (CEQA).
The CCAC recommends carrying over this goal.
C-8
Emergency Preparedness Committee (EPC)
The EPC did not add new projects but rather is focused on expanding and intensifying
current efforts to enhance resident readiness and response in emergencies through
collaboration with staff and public safety agencies.
Finance Advisory Committee (FAC)
No changes or additions are recommended at this time.
Planning Commission (PC)
The PC recommends carrying over the Arterial Fences and Walls Master Plan and
supporting local businesses and growing businesses with high-quality jobs in RPV.
Infrastructure Management Advisory Committee (IMAC)
No changes or additions are recommended at this time.
Traffic Safety Committee (TSC)
No changes or additions are recommended at this time.
Youth Advisory Committee (YAC)
This newly formed advisory committee began meeting on January 29, 2024. No changes
or additions are recommended at this time.
Staff Recommendations
The City Council has previously demonstrated interest in improving the Western Avenue
corridor, including projects such as improving the traffic flow and streetscape
beautification, as reflected in the current goals and recommended to be carried over. To
continue those efforts, under the category of “Quality of Life” and the project to “Support
Local Businesses,” Staff proposes the Council consider a Western Avenue Storefront
Improvement Program.
The concept is for the City to provide a small matching grant program for businesses and
property owners along Western Avenue for the completion of storefront improvements.
This could be a multi-tiered program with more basic improvements at a smaller grant
amount, a second tier to include more structural improvements, and a third-tier multi-
tenant application. If acceptable, the recommendation is to budget $100,000 for the initial
pilot year and evaluate once the first round is implemented. This program can incentivize
businesses to improve their storefronts, maintaining and boosting economic viability in
the Western Avenue corridor.
C-9
Proposed FY 2024-25 City Council Goals
When setting the goals for FY 2024-25, it is important to consider current resources. To
that point, for FY 2023-24, the City Council determined that despite efforts to complete
projects and tasks, the previous year’s (FY2022-23) list of goals were too ambitious for
the degree of resources available, particularly Staff levels, and the amount of time
committed to completing everyday responsibilities. Thus, the goals for FY 2023-25 were
reduced to align with available resources.
For FY 2023-24, none of the 16 not completed projects are identified to be “at risk” and
two were completed, indicating a manageable and realistic number of projects. Based on
the above recommendations from the Planning Commission, advisory boards, and Staff,
projects anticipated not to be completed in FY 2023-24 are proposed to be carried over.
This is because significant progress has been made to reach completion, and most likely
will be completed in FY 2024-25. Furthermore, one new goal is recommended by Staff,
in addition to the carryover goals, for FY 2024-25.
Lastly, Staff recommends retaining the following six general categories as the overarching
goals for FY 2024-25:
• Category: Public Safety
Goal: Maintain a high level of public safety with public engagement.
• Category: Infrastructure
Goal: Maintain and improve all public infrastructure (including transportation
systems, parking, utilities, storm drains, and sewers).
• Category: City Land and Facilities
Goal: Maintain and improve all City-owned properties.
• Category: Quality of Life
Goal: Maintain and improve the quality of life for RPV residents.
• Category: Citizen Involvement and Public Outreach
Goal: Engage residents and community partners in assisting the City Council, City
Committees/Commissions, and City Staff facilitate the decision-making process.
• Category: Government Efficiency, Transparency, and Accountability
Goal: Maximize the use of each tax dollar and optimize services delivered to RPV
residents.
Staff seeks City Council input and direction on the above -suggested list, including adding,
deleting, or modifying projects based on priorities for FY 2024 -25.
Continue the Goals Discussion to June 4, 2024
Based on the feedback provided this evening, along with input at the upcoming budget
workshops on the General Fund and Capital Improvement Program, Staff will return at
the June 4 City Council meeting with an updated FY 2024-25 draft goals Gantt chart for
the City Council’s consideration.
C-10
ADDITIONAL INFORMATION:
Public Notification
The goal-setting workshop will be held through a hybrid in-person and virtual meeting
platform. A public announcement of the workshop was issued to “Breaking News” listserv
subscribers, posted on the City’s social media platforms, and featured on the City’s
website.
Public Comments
As of the transmittal of this staff report, public comments were only received from the
CCAC. Staff recommends accepting public comments from workshop attendees
regarding both the FY 2023-24 and FY 2024-25 goals. This may include comments from
individual members of the City’s Planning Commission, Advisory Boards, and other
interested parties.
CONCLUSION:
Staff recommends the City Council receive and file the third quarter report of the FY 2023-
24 Goals and seeks direction from the City Council on developing the list of FY 2024-25
Goals.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available for
the City Council’s consideration:
1. Identify areas of concern regarding compliance with the Council-adopted
Conditions of Approval and direct Staff to address these concerns at a future
public hearing.
2. Take no action.
C-11
City of Rancho Palos Verdes
Start Date:July 1, 2023
Status Report:City Council Proposed FY 2023-2024 Goals
Updated:March 5, 2024
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Assigned To Start End # of Days Status % Complete
Public Safety - Maintain a High Level of Public Safety with Public Engagement
2 2/1/22 6/30/25 890 In progress 28%
2-1 Establish RPV Evacuation Zones (EVZ) and Safe Refuge Areas (SRA)Administration 2/1/22 6/30/24 629 Completed 100%
2-2 Inform residents of their EVZ and SRA Administration 4/1/23 6/30/25 586 In progress 80%
2-3 Double the number of residents registered for Alert SouthBay and MyRPV Administration 7/1/22 6/30/25 782 In progress 65%
2-4 Engage an experienced vendor to develop emergency evacuation plans in collaboration with staff and Public Safety Agencies. Administration 7/1/23 6/30/25 521 In progress 40%
3 7/1/23 6/30/24 260 In progress 71%
3-1 Manage overtime patrols by LASD for crime enforcement and traffic suppression Administration 7/1/23 6/30/24 260 In progress 75%
Request and direct LASD OT patrols, in consultation with Public Safety Subcommittee; monitor results Administration 7/1/23 6/30/24 260 In progress 75%
3-2 Implement public safety reimbursement program Administration 7/1/23 6/30/24 260 In progress 75%
Accept and Evaluate applications and notify awardees; issue reimbursements when project completed Administration 7/1/23 6/30/24 260 In progress 75%
3-3 Engage residents in Driver Safety Week Administration 7/1/23 1/31/24 153 In progress 75%
Prepare and release PSA; enhance traffic enforcement in conjunction with engagement strategies Administration 7/1/23 1/31/24 153 In progress 50%
4 6/29/23 6/30/24 262 In progress 60%
4-1 Establish a Public Safety Division within the Administration Department Administration 7/1/23 6/30/24 260 Completed 100%
Implement Organizational Chart Administration 7/19/23 6/30/24 248 Completed 100%
Coordinate meetings with Los Angeles Sheriff's Department on new division logistics (training, access to radio frequency, etc.) Administration 7/24/23 9/1/23 30 In progress 75%
Establish and implement Public Safety Outreach Campaign Administration 7/19/23 6/30/24 248 In progress 25%
Coordinate and host four town hall meetings with the community (Neighborhood watch, HOAs, businesses, residents, etc.) on Public Safety Division Administration 7/19/23 6/30/24 248 In progress 0%
Development of Public Safety programs (Volunteers on Patrol, Community Safety Liaisons, etc.)Administration 8/1/23 1/31/24 132 In progress 0%
Present Division to City Council for approval inclusive of budget Administration 3/1/24 3/29/24 21 Completed 100%
Begin recruitment of Public Safety classifications Administration 5/1/24 5/31/24 23 In progress 75%
Implement public safety division Administration 7/19/23 6/30/24 248 In progress 25%
9 4/30/24 12/31/24 176 In progress 25%
9-1 Approve permits for 13 legacy small wirelss facilities Administration 12/31/20 4/30/24 869 In progress 10%
9-1 Complete installation of 13 legacy small wireless facilities Administration 4/30/24 10/31/24 133 Not started 0%
9-1 Complete small wireless facilities master plan for additional smile wireless facility installations Administration 4/30/24 12/31/24 176 In progress 25%
Comments:
CITY COUNCIL GOAL
Jul Aug Sep
Tasks
Jan Feb Mar Apr May JunSepOctNovDecJulAug
THIRD QUARTER FY 2023-24 FOURTH QUARTER FY 2023-24 FIRST QUARTER FY 2024-25
2024 2024 2024 202420242024202420242024202320232023
FIRST QUARTER FY 2023-24 SECOND QUARTER FY 2023-24
202320232023
PROJECT: Implement strategies enhancing resident readiness and response during an emergency
PROJECT: Enhance public safety through crime reduction and traffic safety engagement strategies
3-1-1
4-1-3
3-3-1
3-2-1
PROJECT: Allocate resources to establish certain public safety services in-house
4-1-2
Develop Citywide Small Wireless Facilities Master Plan
4-1-9
4-1-4
4-1-5
4-1-6
4-1-7
4-1-8
P:\7 City Council\Draft Staff Report Review 20240313\1. FY23_24 City Council goals GANTT chart - Public Safety_use 1 of 1C-12
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Status Report:City Council Proposed FY 2023-2024 Goals
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CITY COUNCIL GOAL Maintain and Improve all Public Infrastructure (including transportation systems, paring, utilities, storm drains, and sewers)
1 7/1/23 9/30/26 848 In progress 24%
1-1 Construct Emergency Stabilization Dewatering Wells Public Works 4/16/24 6/18/24 46 In progress 25%
1-2 Public Works 7/1/23 5/21/24 232 In progress 75%
1-3 Public Works 5/21/24 6/30/25 290 In progress 20%
1-4 Bid and award Public Works 7/1/25 9/30/25 66 Not started 0%
1-5 Construction Public Works 10/1/25 9/30/26 261 Not started 0%
2 7/1/21 6/30/25 1,043 In progress 52%
2-1 Create a Detailed Inventory and Maintenance Schedule of City's Transportation Infrastructure Public Works 7/1/21 4/4/23 459 Completed 100%
Prioritization, cost estimating, and maintenance schedule Public Works 7/1/22 4/4/23 198 Completed 100%
2-2 Create a Detailed Inventory and Maintenance Schedule of City's Storm Drain Infrastructure Public Works 7/1/24 6/30/25 261 Not started 0%
Inventory and condition assessment Public Works 7/1/24 12/31/24 132 Not started 0%
Prioritization, cost estimating, and maintenance schedule Public Works 1/1/25 6/30/25 129 Not started 0%
2-3 Create a detailed Inventory and Maintenance Schedule of City’s Sanitary Sewer Infrastructure Public Works 7/1/24 6/30/25 261 In progress 50%
Inventory and condition assessment Public Works 7/1/24 12/31/24 132 In progress 90%
Prioritization, cost estimating, and maintenance schedule Public Works 1/1/25 6/30/25 129 In progress 50%
2-4 Create a detailed Inventory and Maintenance Schedule of City’s Facilities Public Works 7/1/21 12/31/23 652 Completed 100%
6 9/30/22 12/31/26 1,110 In progress 15%
6-1 Procure traffic study/concept plan and environmental consultant Public Works 9/30/22 4/30/23 151 Completed 100%
6-2 Complete traffic study/concept plan and environmental review Public Works 5/1/23 6/30/24 305 In progress 75%
6-3 Procure final design consultant Public Works 4/1/24 8/31/24 110 Not started 0%
6-4 Complete final design Public Works 9/1/24 4/30/25 173 Not started 0%
6-5 Obtain Caltrans permit and interagency agreements Public Works 4/1/25 9/30/25 131 Not started 0%
6-6 Procure construction contractor Public Works 10/1/25 1/31/26 88 Not started 0%
6-7 Construction Public Works 2/1/26 12/31/26 239 Not started 0%
8 7/1/24 6/30/25 261 In progress 10%
8-1 Apply for Federal Hazard Mitigation Grant Program (HMGP) Funding Administration 7/1/24 6/30/25 261 In progress 40%
Comments:Project #9 "Develop Citywide Small Wireless Facilities Master Plan" moved to Public safety goal on 9/20/23.
Jul Aug Sep
Tasks
Jan Feb Mar Apr May JunSepOctNovDec
THIRD QUARTER FY 2023-24 FOURTH QUARTER FY 2023-24 FIRST QUARTER FY 2024-25
2024 2024 2024 20242024202420242024202420232023
Jul Aug
Certify EIR and Final Engineering Documents
FEMA Funding Agreements and Permitting
PROJECT: Complete project plans to improve traffic flow on Western Avenue
PROJECT: Secure grant funding to underground one mile of utility lines within the City’s open space areas.
2-3-2
FIRST QUARTER FY 2023-24 SECOND QUARTER FY 2023-24
2023202320232023
PROJECT: Complete the Portuguese Bend Landslide Remediation Project plans for Council review
PROJECT: Create a detailed inventory and maintenance schedule of the City’s public infrastructure and assets
2-1-2
2-2-1
2-2-2
2-3-1
P:\7 City Council\Draft Staff Report Review 20240313\2. FY23_24 City Council goals GANTT chart - Maintain and Improve Public Infrastructure_use 1 of 1C-13
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Assigned To Start End # of Days Status % Complete
CITY COUNCIL GOAL City Land & Facilities
2 4/30/20 6/4/24 1,069 In progress 21%
2-1 Management Agreement amendment Recreation and Parks 12/31/21 6/4/24 633 In progress 15%
2-3 Update Preserve Public Use Master Plan Recreation and Parks 1/3/22 6/4/24 632 In progress 40%
2-4 Preserve access protocol creation Recreation and Parks 12/31/21 6/4/24 633 In progress 50%
3 1/15/19 7/16/24 1,436 Not started 15%
3-1 Complete draft document and corresponding GIS layers Recreation and Parks 1/15/19 3/31/24 1,359 In progress 90%
3-2 Release the draft plan for public review Recreation and Parks 3/31/24 3/31/24 - Not started 0%
3-3 Conduct public workshop #1 Recreation and Parks 4/24/24 4/24/24 1 Not started 0%
3-4 Conduct public workshop #2 Recreation and Parks 5/22/24 5/22/24 1 Not started 0%
3-5 Planning Commission approval Recreation and Parks 6/25/24 6/25/24 1 Not started 0%
3-6 City Council approval Recreation and Parks 7/16/24 7/16/24 1 Not started 0%
4 7/28/22 5/22/24 475 In progress 80%
4.1 Review of revised site plan by federal agencies Administration 7/28/22 4/30/24 459 In progress 90%
4.2 Present site plan, program schedule, budget, and funding plan to City Council Public Works 8/16/23 12/19/23 90 Completed 100%
4.3 Procure Project Management Firm Public Works 12/19/23 5/22/24 112 In progress 50%
4.4 Develop Design Competition Parameters Public Works 4/17/24 6/30/24 53 Not started 0%
4.9 Design Competition Public Works 7/1/24 3/31/25 196 Not started 0%
4.10 Develop Design to be ready for CEQA Public Works 4/1/25 10/31/25 154 Not started 0%
5 2/23/23 6/30/24 352 In progress 18%
5-1 Continue outreach to U.S. Coast Guard to explore possiblity of acquisition of either or both properties Administration 2/23/23 6/30/24 352 In progress 25%
5-2 Conduct outreach campaign to elected officials to garner support for acquistion effort Administration 2/23/23 6/30/24 352 In progress 10%
PROJECT : Complete Civic Center Project Feasibility and Site Planning and Financing (Phase I), Design Development (Phase II) & Complete CEQA Process and Finalize De
PROJECT: Pursue acquisition of Coast Guard properties of Battery Barnes and the Point Vicente Lighthouse
2023 2023 2023 2023 2023 2024 2024 2024 2024
Jul Aug Sep Oct
FIRST QUARTER FY 2023-2024 SECOND QUARTER FY 2023-24 THIRD QUARTER FY 2023-24 FOURTH QUARTER FY 2023-24 FIRST QUARTER FY 2024-25
Sep
Tasks
Jan Feb Mar Apr May JunNovDec Jul Aug
2024 2024 2024202320242024
PROJECT: Implement the remaining components of the Natural Communities Conservation Plan/Habitat Conservation Plan (NCCP/HCP)
PROJECT: Adopt the Updated Trails Network Plan (TNP)
P:\7 City Council\Draft Staff Report Review 20240313\3. FY23_24 City Council goals GANTT chart - City Land and Facilities_use 1 of 1C-14
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CITY COUNCIL GOAL Citizen Involvement & Public Outreach - Engage residents and community partners in assisting the City Council, City Committees/Commissions, and City Staff facilitate the decision-making process.50th Anniversary Dinner Banquet Administration3PROJECT: Implement a Students in Local Government Program 7/1/23 6/30/24 260 Completed 100%
1-3 Administration 7/1/23 6/30/24 260 Completed 100%
Create program Administration 8/1/23 8/31/23 23 Completed 100%
Coordinate with Palos Verdes Unified School District for membership Administration 9/1/23 9/30/23 21 Completed 100%
Develop student outreach campaign Administration 9/1/23 10/31/23 43 Completed 100%
Recruit students to participate in program Administration 11/6/23 11/30/23 19 Completed 100%
Select Students Administration 12/4/23 12/15/23 10 Completed 100%
Host first Youth Advisory Council meeting Administration 1/20/24 2/6/24 12 Completed 100%
Comments:
2023 2023 2023 2023 2023
FIRST QUARTER FY 2023-24 SECOND QUARTER FY 2023-24 THIRD QUARTER FY 2023-24 FOURTH QUARTER FY 2023-24 FIRST QUARTER FY 2024-25
2024 2024 2024 2024
Jul Aug Sep Oct Nov Dec
2023 2024 2024 2024 2024 2024
Jul Aug Sep
Tasks
Jan Feb Mar Apr May Jun
Implement a Youth Advisory Council
1-3-1
1-3-2
1-3-3
1-3-4
1-3-5
1-3-6
P:\7 City Council\Draft Staff Report Review 20240313\4. FY23_24 City Council goals GANTT chart - Citizen Involvement and Public Outreach 1 of 1C-15
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City of Rancho Palos Verdes
Start Date:July 1, 2023
Status Report:City Council Proposed FY 2023-2024 Goals
Updated:March 5, 2024
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CITY COUNCIL GOAL Quality of Life - Maintain and improve the quality of life for RPV residents
2 4/1/23 9/30/24 391 In progress 9%
2-2 Public outreach to interested parties & local homeowners associations Community Development 2/1/24 8/1/24 131 In progress 5%
2-3 Preparation of draft plan and materials Community Development 4/1/23 7/31/24 348 In progress 30%
2-4 City Council approval Community Development 8/1/24 8/30/24 22 Not started 0%
2-5 Plan implementation Community Development 9/1/24 9/30/24 21 Not started 0%
5 7/1/22 6/30/25 782 Not started 0%
5-1 Complete Streetscape Beautification Master Plan Public Works 7/1/22 6/30/25 782 Not started 0%
6 9/12/22 6/30/24 470 In progress 33%
Engage with Los Angeles County Economic Development Corporation (LAEDC) on economic development Administration 7/1/23 6/30/24 260 In progress 10%
Preparation of Draft MOUD Community Development 9/12/22 5/30/24 449 In progress 70%
Virtual open house #2 Community Development 2/28/24 3/30/24 23 In progress 45%
Environmental review Community Development 9/12/22 5/30/24 449 In progress 70%
Planning Commission consideration Community Development 3/1/24 3/30/24 21 Not started 0%
City Council consideration Community Development 4/1/24 4/30/24 22 Not started 0%
7 7/1/23 11/4/25 612 Not started 8%
7-1 Procure consultant to design street signs Public Works 7/1/23 6/30/24 260 In progress 25%
7-2 Design street signs Public Works 7/1/24 6/30/25 261 Not started 0%
7-3 Award construction contract to implement new street signs Public Works 7/1/25 11/4/25 91 Not started 0%
Comments:
Jul Aug Sep
Tasks
Jan Feb Mar Apr May JunSepOctNovDecJulAug
THIRD QUARTER FY 2023-24 FOURTH QUARTER FY 2023-24 FIRST QUARTER FY 2024-25
2024 2024 2024 202420242024202420242024
6-3
2023 2023
FIRST QUARTER FY 2023-24 SECOND QUARTER FY 2023-24
2023202320232023
6-1
PROJECT: Street Sign Improvements
PROJECT: Complete the Arterial Fences and Walls Master Plan and identify implementation strategies
PROJECT: Complete Streetscape Beautification Master Plan
PROJECT: Support local businesses and grow business with high-quality jobs in RPV
6-4
6-5
6-6
6-2
P:\7 City Council\Draft Staff Report Review 20240313\5. FY23_24 City Council goals GANTT chart - Quality of Life_use 1 of 1C-16
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City of Rancho Palos Verdes
Start Date:July 1, 2023
Status Report:City Council Proposed FY 2023-2024 Goals
Updated:March 5, 2024
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CITY COUNCIL GOAL Government Efficiency, Transparency, and Accountability - Maximize the use of each tax dollar and optimize services delivered to RPV residents
5 PROJECT: Reimagine the City’s website utilizing intuitive tools and links to allow for a more user-friendly experience 3/1/23 9/8/23 138 Completed 100%
5-1 Coordinate meetings with Departments on website/webpage content Administration 3/1/23 6/30/23 88 Completed 100%
5-2 Schedule one-on-one training with Departments on use of website/webpage Administration 4/3/23 5/30/23 42 Completed 100%
5-3 Conduct website/webpage testing for content and visibility Administration 6/1/23 6/30/23 22 Completed 100%
5-4 Implement outreach campaign to promote launch of new website/webpage Administration 6/30/23 9/8/23 51 Completed 100%
5-5 Go live with latest website/webpage content Administration 7/11/23 9/8/23 44 Completed 100%
Comments:
2023 2023
Jul Aug
2023 2023 2023
Jul Aug Sep
Tasks
Jan Feb Mar
FIRST QUARTER FY 2022-23 SECOND QUARTER FY 2022-23
2023
THIRD QUARTER FY 2022-23 FOURTH QUARTER FY 2022-23
2024 2024 2024 2024 2024
FIRST QUARTER FY 2023-24
2024 2024 2024 2024
Apr May JunSepOctNovDec
P:\7 City Council\Draft Staff Report Review 20240313\6. FY23_24 City Council goals GANTT chart - Govt Efficiency, Transparency_Acctbilty 1 of 1C-17
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D-1
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MINUTES
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING/GOAL-SETTING WORKSHOP
MARCH 13, 2024
CALL TO ORDER:
The Adjourned Special meeting of the Rancho Palos Verdes City Council was called to
order by Mayor Cruikshank at 6:09 P.M. at Fred Hesse Community Park, McTaggart
Hall, 29.301 Hawthorne Boulevard. This meeting took place both in person and
remotely. Remote participation by any Councilmember was in accordance with
Government Code Section 54953. Members of the public could observe and participate
using the Zoom participation feature, and with options called out in the public
participation form provided under a separate cover with the agenda. Notice having been
given with affidavit thereto on file.
ROLL CALL:
City Cou~cil roll call was answered as follows:
PRESENT: Ferraro, Seo, Alegria and Mayor Cruikshank
ABSENT: Bradley (excused)
Also present were Ara Mihranian, City Manager; Vina Ramos, Director of Finance;
Brandy Forbes, Director of Community Development; Ramzi Awwad, Director Public
Works; Cory Linder, Director of Recreation and Parks; Katie Lozano, Senior
Administrative Analyst; Matt Waters, Senior Administrative Analyst; Jesse Villalpando,
Senior Administrative Analyst; Shaunna Hunter, Administrative Analyst; Enyssa Sisson,
Deputy City Clerk, and Teresa Takaoka, City Clerk.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by City Clerk Takaoka.
APPROVAL OF THE AGENDA:
Mayor Pro Tern Alegria moved, seconded by Councilmember Ferraro, to approve the
agenda as presented.
The motion passed on the following roll call vote:
AYES:
NOES:
ABSENT:
Ferraro, Seo, Alegria and Mayor Cruikshank
None
Bradley (excused)
D-2
PUBLIC COMMENTS FOR NON-AGENDA ITEMS:
None.
REGULAR BUSINESS:
1. Consideration and possible action to receive a quarterly status report on
Fiscal Year 2023-24 City Council Goals and to set goals for Fiscal Year 2024-
25. (Mihranian/Sisson/Department Heads)
City Clerk Takaoka reported that late correspondence was distributed and there
were three requests to speak.
City Manager Mihranian introduced the City Council Goals as they relate to the
preparation of the Fiscal Year 2024-25 budget.
Deputy City Clerk Sisson shared a brief introduction and led the PowerPoint
presentation and noted that each update would be presented by respective staff
members.
Senior Administrative Analyst Villapando and Administrative Analyst Hunter
presented updates to the third quarter public safety goals.
I
Mayor Pro Tem Alegria recommended re-advertising the loaner program for the Ring I
cameras that are available through the City for residents' use.
Councilmember Seo recommended including communities that may not be in a
homeowners association (HOA) on public safety programs and any email blasts that
they may benefit from.
Discussion ensued among Council Members and questions were asked of Staff.
Director of Public Works Awwad presented his goals report focusing on public
infrastructure, including wireless antenna applications; the Portuguese Bend
Landslide Remediation Project; and Western Avenue traffic improvements.
City Manager Mihranian explained that while the City was selected for Fe.deral
Emergency Management Agency's (FEMA) Building Resiliency Infrastructure
Community (BRIC) grant and funds had been allocated, Staff wanted to confirm with
FEMA that the two proposed emergency hydrauger dewatering wells could be
constructed now without jeopardizing eligibility of the BRIC grant. After many
discussions, FEMA confirmed that the emergency hydraugers could begin without
jeopardizing the eligibility of the BRIC grant, however, new project boundary lines
would need to be submitted as those hydraugers would no longer be included as
part of the project funding. FEMA was very understanding of the City's position and 1 urgent need to initiate work to stabilize the land movement.
City Council Minutes
Goal-Setting Workshop
March 13, 2024
Page 2 of 4
D-3
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I
Discussion ensued among Council Members and questions were asked of Staff.
Director of Recreation and Parks Linder introduced Senior Administrative Analyst
Lozano, who presented the Department's quarterly goals report, including the
update to the Trails Network Plan, noting trails that will need to be relocate.d due to
landslide mitigation.
Senior Administrative Analyst Waters shared updates regarding the Civic Center
Master Plan project.
Discussion ensued among Council Members and questions were asked of Staff.
Administrative Analyst Hunter discussed the newly formed Youth Advisory
Committee's work and goals to date.
Discussion ensued among Council Members and questions were asked of Staff.
Director of Community Development Forbes and Director of Public Works Awwad
co-presented third-quarter updates to goals concerning arterial fences and walls,
which included enabling residents to use "specification cut sheets" for a more
streamlined application process to repair failing arterial walls; updating street
identification signs, which will include a consistent color palette ensuring uniformity;
the Mixed-Use Overlay District and the Housing Element; and streetscape
beautification for FY 2024-25.
Mayor Pro Tern Alegria noted the improvements in the application proces.s for the
City and noted his desire for RPV to be the most advanced city for ease of
processing.
Discussion ensued among Council Members and questions were asked of Staff.
Developing the FY2024-25 City Council Goals Discussion
City Manager Mihranian provided a brief introduction on the FY 2024-25 Council
Goals. City Manager Mihranian noted that many of the FY 2024-25 City Council
Goals are proposed to be carried over from FY 2023-24, in addition to one new goal
of rehabilitating store fronts using a funds through a grant program. He then handed
the presentation to Community Development Director Forbes.
Director of Community Development Forbes shared a new goal for Council
consideration: the Storefront Improvement Program, which would be in support of
local and growing businesses by offering matching funds for store front aesthetic
improvements. I Discussion ensued among Council Members and Staff.
City Council Minutes
Goal-Setting Workshop
March 13, 2024
Page 3 of 4
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The following members of the public addressed the City Council: Frank Chindamo,
Elliot Levy, and Tashia Hinchliffe.
Discussion ensued among Council Members and Staff.
City Manager Mihranian requested the following additional goal to be added to the
worksheet: develop a loan program to assist with failing walls for arterial fences
throughout the City that need to be serviced. This item will be included in the next
proposed list of City Council Goals.
Mayor Pro Tern Alegria moved, seconded by Councilmember Seo, to approve Staff
recommendation as follows: 1) Received and filed a third-quarter status report on
the FY 2023-24 City Council Goals; 2) Reviewed and provided feedback on the
proposed list of City Council Goals for FY 2024-25, inclusive of Staff, Planning
Commission, and advisory board recommendations; and 3) Directed Staff to return
on June 4, 2024 with a draft FY 2024-25 City Council Goals Gantt Chart for adoption
consideration.
ADJOURNMENT
At 8:13 P.M., Mayor Cruikshank adjourned to March 19, 2024, for a Special Closed
Session meeting followed by a 7:00 P.M. Regular Meeting.
Attest:
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City Council Minutes
Goal-Setting Workshop
March 13, 2024
Page 4 of 4
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