CC SR 20240521 F - CalOES Form 130 - Designation of Applicant's Agent
CITY COUNCIL MEETING DATE: 05/21/2024
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to adopt an updated “Designation of Applicant’s Agent”
resolution for the California Office of Emergency Services (CalOES).
RECOMMENDED COUNCIL ACTIONS:
(1) Adopt Resolution No. 2024-__, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES, CALIFORNIA, AUTHORIZING CERTAIN
OFFICIALS OF THE CITY TO FILE APPLICATION WITH THE CALIFORNIA
OFFICE OF EMERGENCY SERVICES (CalOES).
FISCAL IMPACT: N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Vina Ramos, Director of Finance VR
REVIEWED BY: same as above
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Resolution No. 2020-__ (page A-1)
B. Draft CalOES Form 130 (page B-1)
BACKGROUND:
The CalOES "Designation of Applicant's Agent" resolution (Resolution) authorizes a
public entity to submit applications for the purpose of obtaining Federal financial
assistance, pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance
Act of 1988. An updated resolution is required to meet CalOES requirements for
reimbursement purposes. A new Resolution for non-state agencies is required every
three (3) years. The City’s most recent Resolution was adopted on April 7, 2020.
October 3, 2023, the City Council adopted Resolution No. 2023-47, declaring a local state
of emergency due to the alarming increase of land movement in the Greater Portuguese
Bend Landslide Complex. The City Council has renewed the local emergency declaration
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RANCHO PALOS VERDES
since then and recent as May 7, 2024 pursuant to Resolution No. 2024 -20, with the next
landslide update on July 2, 2024.
On April 15, 2024, FEMA announced that federal disaster assistance has been made
available to the state of California, including Los Angeles County, to supplement recovery
efforts in the areas affected by the severe winter storms from January 31 to Februar y 9,
2024. This declaration makes federal funding available on a cost -sharing basis to local
government agencies, including the City, for emergency work and the repair or
replacement of facilities damaged by the storms. The cost of the Portuguese Bend
Landslide Emergency Hydraugers Project may be eligible for reimbursement through the
FEMA disaster recovery program. It is important to note that CalOES informed the City
that landslides are considered pre-existing and are typically not considered for damage
recovery, but if the City can demonstrate that the land movement was accelerated due to
the February 2024 Atmospheric River and meet other requirements, the City may be
eligible for damage recovery costs.
As part of the City’s efforts to pursue any potential funding opportunities, on May 13, 2024,
Staff submitted applications for cost-sharing public assistance from both FEMA, covering
up to 75% of eligible damages, and from CalOES, covering up to 75% of the non-federal
share.
To fulfill the requirements for the CalOES’ funding request, Staff recommends that the
City Council adopt the attached draft resolution (Attachment A). Once adopted, copies of
the updated resolution and CalOES Form 130 (Attachment B) will be transmitted to
CalOES.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternate action is available for
the City Council’s consideration:
1. Take other action, as deemed appropriate.
2
RESOLUTION NO. 2024-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES, CALIFORNIA, AUTHORIZING
CERTAIN OFFICIALS OF THE CITY TO FILE
APPLICATIONS WITH THE CALIFORNIA OFFICE OF
EMERGENCY SERVICES (CalOES)
WHEREAS, CalOES ensures that local jurisdictions meet federal and state
eligibility requirements defined in the Robert T. Stafford Disaster Relief and Emergency
Assistance Act as amended, 44 CFR 302; and,
WHEREAS, applications to be filed under the laws specified in this resolution are
to be signed by one of the following City officials:
• City Manager
• Deputy City Manager
• Finance Director
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:
Section 1: The City Council hereby authorizes the aforementioned officials of
the City of Rancho Palos Verdes to execute for and on behalf of the City of Rancho Palos
Verdes, a public entity established under the laws of the State of California, to make
application and to file it in the California Office of Emergency Services (CalOES) for the
purpose of obtaining certain federal assistance under P.L. 93 -288, as amended by the
Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988; and/or state
financial assistance under the Natural Disaster Assistance Act.
PASSED, APPROVED AND ADOPTED this 21st day of May 2024.
_______________________
John Cruikshank, Mayor
Attest:
_______________________
Teresa Takaoka, City Clerk
A-1
Resolution No. 2024-__
Page 2 of 2
STATE OF CALIFORNIA)
COUNTY OF LOS ANGELES) ss
CITY OF RANCHO PALOS VERDES)
I, Teri Takaoka, City Clerk of the City of Rancho Palos Verdes, hereby certify that the
above Resolution No. 2024-__ was duly and regularly passed and adopted by the said
City Council at a regular meeting thereof held on May 21, 2024.
_______________________
Teresa Takaoka, City Clerk
A-2
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the ,
(Name of Applicant)
a public entity established under the laws of the State of California, this application
and to file it with the California Governor’s Office of Emergency Services for the
purpose of obtaining federal financial assistance for any existing or future grant
program, including, but not limited to any of the following:
-Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG),
California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard
Mitigation Grant Program (HMGP), Building Resilient Infrastructure and
Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under
-Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and
Emergency Assistance Act of 1988, and/or state financial assistance under the
California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National
Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b)
((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards
Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F,
Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141
- California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2,
Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12
That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the
Governor’s Office of Emergency Services for all matters pertaining to such state
disaster assistance the assurances and agreements required.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
OES-FPD-130 Rev. 10-2022 Page 1 of 4
B-1
Please check the appropriate box below
This is a universal resolution and is effective for all open and future
disasters/grants declared up to three (3) years following the date of approval.
This is a disaster/grant specific resolution and is effective for only
disaster/grant number(s):
Passed and approved this __day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the
(Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 2 of 4
B-2
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Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all
Applicants to be eligible to receive funding. A new resolution must be submitted if a
previously submitted resolution is older than three (3) years from the last date of
approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1
and 2. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the
Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of
Education, etc.
Name of Applicant: The public entity established under the laws of the
State of California.
Examples include: School District, Office of Education, City, County or Non-profit
agency that has applied for the grant, such as: City of San Diego, Sacramento
County, Burbank Unified School District, Napa County Office of Education,
University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body
to engage with the Federal Emergency Management Agency and the California
Governor’s Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
1.Titles Only: The titles of the Authorized Agents should be entered here, not their
names. This allows the document to remain valid if an Authorized Agent leaves
the position and is replaced by another individual. If “Titles Only” is the chosen
method, this document must be accompanied by either a cover letter naming
the Authorized Agents by name and title, or the Cal OES AA Names
document. The supporting document can be completed by any authorized
person within the Agency (e.g., administrative assistant, the Authorized Agent,
secretary to the Director). It does not require the Governing Body’s signature.
2.Names and Titles: If the Governing Body so chooses, the names and titles of the
Authorized Agents would be listed. A new Cal OES Form 130 will be required if
any of the Authorized Agents are replaced, leave the position listed on the
document, or their title changes.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 3 of 4
B-3
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all
past disasters and for those declared up to three (3) years following the date of
approval. Upon expiration it is no longer effective for new disasters, but it remains
in effect for disasters declared prior to expiration. It remains effective until the
disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving
Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The
names and titles cannot be one of the designated Authorized Agents. A
minimum of three (3) approving board members must be listed. If less than three
are present, meeting minutes must be attached in order to verify a quorum was
met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation and
approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk,
etc. This person cannot be one of the designated Authorized Agents or
Approving Board Member. If a person holds two positions (such as City Manager
and Secretary to the Board) and the City Manager is to be listed as an
Authorized Agent, then that person could sign the document as Secretary to
the Board (not City Manager) to eliminate “Self-Certification.”
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 4 of 4
B-4