CC SR 20240206 01 - CDBG FY24-25 Funding Allocation
PUBLIC HEARING
Date: February 6, 2024
Subject:
Consideration and possible action to approve the Fiscal Year 2024 -25 Community Development Block
Grant (CDBG) Project.
Recommendation:
(1) Approve the proposed FY 2024-25 CDBG Project; and
(2) Authorize the Director of Public Works to execute an agreement for the FY 2024 -25 CDBG
Project with the Los Angeles County Development Authority (LACDA), subject to approval
as to form by the City Attorney.
1. Report of Notice Given: City Clerk
2. Declare Public Hearing Open: Mayor Cruikshank
3. Request for Staff Report: Mayor Cruikshank
4. Staff Report & Recommendation: Jeremiah Sunwoo, Associate Engineer
5. Council Questions of Staff (factual and without bias):
6. Testimony from members of the public:
The normal time limit for each speaker is three (3) minutes. The Presiding Officer may grant additional time to a representative speaking
for an entire group. The Mayor also may adjust the time limit for individual speakers depending upon the number of speakers who
intend to speak.
7. Declare Hearing Closed/or Continue the Public Hearing to a later date: Mayor Cruikshank
8. Council Deliberation:
The Council may ask staff to address questions raised by the testimony, or to clarify matters. Staff and/or Council may also answer
questions posed by speakers during their testimony. The Council will then debate and/or make motions on the matter.
9. Council Action:
The Council may: vote on the item; offer amendments or substitute motions to decide the matter; reopen the hearing for additional
testimony; continue the matter to a later date for a decision.
RANCHO PALOS VERDES
CITY COUNCIL MEETING DATE: 02/06/2024
AGENDA REPORT AGENDA HEADING: Public Hearing
AGENDA TITLE:
Consideration and possible action to approve the Fiscal Year 2024-25 Community
Development Block Grant (CDBG) Project.
RECOMMENDED COUNCIL ACTION:
(1) Approve the proposed FY 2024-25 CDBG Project; and
(2) Authorize the Director of Public Works to execute an agreement for the FY 2024-
25 CDBG Project with the Los Angeles County Development Authority (LACDA),
subject to approval as to form by the City Attorney.
FISCAL IMPACT: If the recommended Council action is approved, the amount of
$143,386 of CDBG funds will be included in the FY 2024-25 budget
development process. VR
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s) N/A
ORIGINATED BY: Jeremiah Sunwoo, Associate Engineer
REVIEWED BY: Ramzi Awwad, Public Works Director
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Site Map for Proposed FY 2024-25 CDBG Project (page A-1)
B. Public Meeting Notice (page B-1)
C. Affidavit of Posting (page C-1)
D. CDBG Eligible Activities (page D-1)
E. CDBG Ineligible Activities (page E-1)
Additionally, click on the links below for information presented at the January 17, 2023,
December 20, 2022, and September 1, 2020 City Council meetings:
January 17, 2023 City Council Staff Report
December 20, 2022 City Council Staff Report
September 1, 2020 City Council Staff Report
1
RANCHO PALOS VERDES
BACKGROUND:
Through the Community Development Block Grants (CDBG) program, the U.S.
Department of Housing and Urban Development (HUD) provides grant funds for
community development projects to principally benefit persons of low and moderate -
income levels and/or aid in the prevention of blighted conditions in disadvantaged
communities. The CDBG program funds projects with the goal of providing housing,
economic, and community development opportunities. The Los Angeles County
Development Authority (LACDA) administers the program, and the City has participated
since 1986.
The City’s annual grant allocation is determined by a formula which considers poverty,
population, housing overcrowding, age of housing stock, population growth, and the
number of cities participating in the countywide program. The formula results in a typ ical
grant allocation to the City of approximately $150,000 because of the City’s
demographics.
In 2019, the City Council requested Staff present options to use CDBG grant funds for
social programs. Staff subsequently researched aging and disabilities, meals-on-wheels,
and senior programs. Staff previously reported that, due to a lack of partner organizations,
Staff was unable to identify a viable social program for CDBG funds. At this time, Staff
still does not have a viable social program for use of CDBG funds in the City. Staff will
continue to search for social programs including possibly reinstating the home
improvement for seniors program and/or establishing a neighborhood revitalization
program (i.e. tract fence improvements) for the next and future cycles. However, the FY
2024-25 grant funds must be appropriate to a project at this time, or those funds may be
forfeited.
DISCUSSION:
LACDA informed the City that its preliminary FY 2024-25 CDBG funding allocation is
approximately $143,836. Of this total, $115,068.80 (or 80%) is designated for direct costs,
(including design, construction management, inspection and construction) and
$28,767.20 (or 20%) is available for administrative costs (grant required reporting and
labor compliance). In the event that the actual amount of CDBG funding available is
greater or less than the preliminary LACDA estimate, the scope of work can be adjusted
accordingly by the Director of Public Works.
Upon approval of the proposed CDBG project by LACDA, the City’s FY 2024 -25 CDBG
allocation will be programmed into the City’s FY 2024-25 budget. Staff budgets the CDBG
project costs (including administration) to be fully grant funded with zero net impact on
the City’s General Fund or Capital Improvement Program Fund.
Because of the relatively small annual allocation and limits on fund accruals over time,
and the City’s ongoing need to make curb ramps Americans with Disabilities Act (ADA)
compliant, the most suitable use of the grant funds has been for the installation of ADA -
2
compliant curb ramps at various intersections throughout the City. These ramps provide
access for older adults and members of the community that have disabilities.
Public Works recently completed an inventory of all intersections and identified locations
where curb ramps do not exist or where they are not ADA-compliant by today’s standards.
The inventory identified 185 locations where no ADA-compliant curb ramp exists and 442
locations where a curb ramp exists that does not meet today’s ADA standards.
On January 17, 2023, Staff presented a prioritization system to install ADA-compliant curb
ramps for the City Council’s consideration (see link to January 17, 2023 staff report in
attachments). At that meeting, the City Council directed Staff to prioritize areas frequently
visited by senior citizens and persons with disabilities. As illustrated in Attachment A, Staff
identified curb ramps near the following:
1) Residents with disabilities
2) Retirement homes and communities
3) Senior centers
4) Medical centers and clinics
Staff conducted an analysis of missing ADA-compliant curb ramps at locations close to
the above priorities within the City limits (Attachment A). In total, there are more locations
in need of ADA-compliant curb ramps than can be built with the FY 2024-25 funding
allocation. Therefore, Staff identified needed curb ramps closest to the priority locations
(within 500 feet) for inclusion in the FY 2024-25 project (Attachment A). Additional curb
ramps next closest to priority locations (500 to 1,500 feet) can then be considered for
future funding cycles (Attachment A). Accordingly, Staff recommends installing ADA
compliant curb ramps at the following locations:
A) Crestridge Road at Belmont Village Senior Living (2)
B) Intersection of La Garita Drive and Lomo Drive (2)
C) Intersection of Longhill Drive and Hales Corner Road (2)
D) Intersection of Longhill Drive and Fawnskin Drive (2)
E) Intersection of Western Avenue and Crestwood Street (2)
F) Intersection of Crestwood Street and MacArthur Street (2)
Staff estimates the cost of constructing ADA-compliant curb ramps as part of an overall
project (when considering mobilization, traffic control, management, inspection, and
administration) is approximately $10,500 per ramp. Therefore, approximately 12 curb
ramps can be constructed with the CDBG funding amount available for FY 2024-25.
Accordingly, Staff proposes improving curb ramps for the listed locations for the FY 2024-
25 project.
In subsequent years, Staff will propose additional projects for social programs, or to install
additional ADA-compliant curb ramps at priority locations in accordance with City Council
direction.
3
ADDITIONAL INFORMATION:
Public Noticing
Pursuant to federal regulatory requirements, notices of this public meeting (Attachments
B and C) were posted at the Ken Dyda Civic Center, Fred Hesse Jr. Community Park,
Abalone Cove Park, and Robert E. Ryan Community Park on January 23, 2024 (two
weeks prior to the public hearing scheduled for February 6, 2024).
Federal requirements also mandate that, as part of the public meeting, the City Council
and the public be informed of the range of eligible and ineligible activities that may be
funded under the CDBG program. Lists of these eligible and ineligible activiti es are
included in this report (Attachments D and E).
CONCLUSION:
Staff recommends the City Council approve the FY 2024-25 CDBG Curb Ramp ADA
Improvements Project to improve/construct curb ramps at locations identified in this report
at an estimated cost of $143,836 in CDBG funds.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available
for the City Council’s consideration:
1. Approve a different project than that proposed by Staff.
2. Take other action, as deemed appropriate.
4
A-1
CDBG CURB RAMP IMPROVEMENTS PRIORITIZATION ANALYSIS
Distance from Ramp to POI (~)
e 0 -500
Map CRS: EPSG:2229
Coordinate Units: Feet
Map Scale: 1:42,061
Proj ect File: CDBG Ramp Prioritization Analysis I1.qgz
Page S ize: 297 x 420 mm
Made w ith: QG IS 3.34 on Windows
•
0
0
500 -2000
2000 -3000
3000 -4500
•
•
..... ..
NI TY
nAO cA
~T COMMUNITY
CEN~R
"lfEDIC AL
0
RETIREMENT COMMUNITY
MAP LEGEND
4500 -12000
Missing Ramps
!'r Assisted Living 1m City Ha ll #:-Retirement Community 1ftJ Senior Center
0 Medical
0
Miles
COBG C urb Ramp Prioritization Analysis -2024-01-29 -Jeremiah Sunwoo
2mi
Map Description:
Map displays the proximity of curb ramps to
selected points of interest throughout the City of
Rancho Palos Verdes, CA. Curb ramp locations
shown are derived from field data collected by third
party consultants in 2022 and 2023.
A-2
CDBG CURB RAMP IMPROVEMENTS PRIORITIZATION ANALYSIS
MAP LEGEND
Distance from Ramp to POI (~) 0 500 -2000 0 2000 -3000 • Missing Ramps ~ Assisted Living #:' Retirement Community e Senior Center
e O -500
Map CRS: EPSG:2229
Coordinate Units: Feet
Map Scale: 1 :5 ,258
Proj ect File: CDBG Ramp Prioritization Analysis 11.qgz
Page S ize: 297 x 420 mm
Made w ith: QG IS 3.34 on Windows
0
0 Medical
800 1,600 ft
Feet
COBG Curb Ramp Prioritization Analysis -2024-01-29 -Jeremiah Sunwoo
Map Description:
Map displays the proximity of curb ramps to
selected points of interest throughout the City of
Rancho Palos Verdes, CA. Curb ramp locations
shown are derived from field data collected by third
party consultants in 2022 and 2023.
A-3
CDBG CURB RAMP IMPROVEMENTS PRIORITIZATION ANALYSIS
MAP LEGEND
Distance from Ramp to POI (~) O 500 -2000 O 2000 -3000 0 3000 -4500 • Missing Ramps ~ Assisted Living
e O -500
Map CRS: EPSG:2229
Coordinate Units: Feet
Map Scale: 1 :5 ,258
Proj ect File: CDBG Ramp Prioritization Analysis 11.qgz
Page S ize: 297 x 420 mm
Made w ith: QG IS 3.34 on Windows
0 800 1,600 ft
Feet
COBG Curb Ramp Prioritization Analysis -2024-01-29 -Jeremiah Sunwoo
Map Description:
Map displays the proximity of curb ramps to
selected points of interest throughout the City of
Rancho Palos Verdes, CA. Curb ramp locations
shown are derived from field data collected by third
party consultants in 2022 and 2023.
A-4
CDBG CURB RAMP IMPROVEMENTS PRIORITIZATION ANALYSIS
MAP LEGEND
Distance from Ramp to POI (~) 0 500 -2000 0 2000 -3000 • Missing Ramps ~ Assisted Living g Medical #l Retirement Community
e O -500
Map CRS: EPSG:2229
Coordinate Units: Feet
Map Scale: 1 :5 ,258
Proj ect File: CDBG Ramp Prioritization Analysis 11.qgz
Page S ize: 297 x 420 mm
Made w ith: QG IS 3.34 on Windows
0 800 1,600 ft
Feet
COBG Curb Ramp Prioritization Analysis -2024-01-29 -Jeremiah Sunwoo
Map Description:
Map displays the proximity of curb ramps to
selected points of interest throughout the City of
Rancho Palos Verdes, CA. Curb ramp locations
shown are derived from field data collected by third
party consultants in 2022 and 2023.
City of Rancho Palos Verdes
January 23, 2024
PUBLIC NOTICE
NOTICE IS HEREBY GIVEN that the City of Rancho Palos Verdes is proposing to
approve its Fiscal Year 2024-25 Community Block Grant Development (CDBG)
project.
CDBG Project Title: Curb Ramp Access Improvements
CDBG Project Description: This project will consist of the removal of curb barriers at
certain intersections within close proximity of retirement communities, senior centers,
medical facilities, academic institutions, civic facilities, bus stops and/or major commercial
centers. This project will remove material barriers that impede access for the mobility
impaired by replacing these non-existent curb ramps, which do not provide an accessible
path of travel for persons with disabilities and replace them with accessible curb ramps.
CDBG funds will provide for the design, construction, construction management,
inspection, and administrative costs associated with the removal of physical barriers for
persons with disabilities at these locations.
CDBG Project Budget: FY 24-25 = $143,836
On February 6, 2024, the Rancho Palos Verdes City Council will conduct a public meeting
at 7:00 p.m., to consider, among other agenda items, a proposed Fiscal year 2024-25
CDBG ADA curb ramps improvement project to be submitted to the U.S. Department of
Housing and Urban Development (HUD) for funding through the Community
Development Block Grant (CDBG) Program. The project has been determined to be
eligible under the federal guidelines and, if approved by the City Council, will be
considered by the Los Angeles County Development Authority (LACDA) for inclusion in
the City's FY 2024-25 CDBG Program, as part of the LACDA's Annual Activity Planning
process. All interested parties are encouraged to attend.
The meeting will take place on February 6, 2024, and in accordance with Government
Code Section 54953(e) et seq. (AB 361), subsequent Resolution as adopted by the City
Council. The meeting will be conducted through a hybrid combination of in-person and/or
virtual attendance of the five members of the City Council and invited staff at Hesse Park,
McTaggart Hall, 29301 Hawthorne Boulevard and via teleconference using the Zoom
platform and broadcast live on the City’s website at rpvca.gov/agendas and on RPVtv
channels Cox 35 and Frontier 39.
B-1
The public is invited to provide testimony in writing or participate via the options available.
Persons attending the meeting shall be furnished with the following information: (1) The
amount of CDBG funds expected to be available to the City for the upcoming fiscal year;
(2) The range of housing and community development activities that may be undertaken
with CDBG funds; and (3) The specific activities that are currently funded under the CDBG
Program.
Written comments on the proposed CDBG project will be received until 4:00 p.m. on
February 6, 2024. Please note that written materials, including emails, submitted to the
City are public records and may be posted on the City’s website. Accordingly, you may
wish to omit personal information from your written materials as it may become part of the
public record. Written materials provided after 4:00 p.m. will be provided to the City
Council as late correspondence.
The February 6, 2024, City Council staff report will be available on the City’s website,
rpvca.gov/agendas, on Tuesday, January 30, 2024, under “City Council meeting.”
Comments and questions may be submitted in advance of the meeting by email to
Jeremiah Sunwoo, Associate Engineer at jsunwoo@rpvca.gov, by phone: (310) 544-
5253, or in writing to Rancho Palos Verdes City Hall at 30940 Hawthorne Boulevard,
Rancho Palos Verdes. Comments may also be provided in person or virtually during the
City Council meeting.
B-2
CITYOF RANCHO PALOS VERDES
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS AFFIDAVIT OF POSTING
CITY OF RANCHO PALOS VERDES)
The undersigned, being first duly sworn, deposes and says:
That at all times herein mentioned, she was and now is the City Clerk of
the City of Rancho Palos Verdes;
That on January 23, 2024, she caused to be posted the following document
entitled: City of Rancho Palos Verdes, Public Notice for a public meeting
to be held on February 6, 2024, regarding the FY 2024-25 Community
Development Block Grant project, a copy of which is attached hereto, in the
following location:
City Hall
30940 Hawthorne Blvd.
Rancho Palos Verdes
I certify under penalty of perjury that the foregoing is a true and correct affidavit of
posting.
________________________
City Clerk
C-1
D-1
ELIGIBLE ACTIVITIES
Community Development Block Grant (CDBG) funds may only be used for projects and
activities that meet one of the following national objectives of the program:
• Benefiting low and moderate income persons; or
• Preventing or eliminating slums or blights; or
• Meeting a particularly urgent community development need.
IF ANY OF THE ABOVE CONDITIONS ARE MET, under current guidelines, the City of Rancho
Palos Verdes may use CDBG funds for a variety of activities including:
1. Acquisition of Real Property
Example: Acquisition of land, air rights, easements, water rights, rights-of-ways,
building and other real property improvements.
2. Disposition of Real Property
Example: Disposition of real property acquired with CDBG funds through sale,
lease or donation including fees and costs associated with the transfer of
ownership of real property.
3. Public Facilities and Improvements
Example: Parking, streets, curbs, gutters and sidewalks, parks and playgrounds,
shelters for the homeless, water and sewer facilities, flood and drainage
improvements, community, senior and health centers.
4. Acquisition, Reconstruction, Rehabilitation or Installation of Privately-Owned Utilities
Example: Pay the costs of placing underground new or existing power lines owned
by private utilities.
5. Clearance, Demolition, Removal or Building and Improvements, or Movement of
Structure to Other Sites
Example: Demolition of vacant structure and removal of the debris to make a
neighborhood park and playground available to residents in a low/moderate income
neighborhood.
6. Public Services
Example: Child care, health care, job training, recreation programs, education programs,
public safety services, fair housing activities, services for senior citizens, services
for homeless persons, drug abuse counseling and treatment, and energy conservation
counseling and testing.
7. Interim Assistance
Example: Improvements to a deteriorating area as a prelude to permanent improvements
ꞏ or alleviation of harmful conditions where immediate public action is necessary.
8. Relocation Payments and Assistance
Example: Relocation and payments to displaced individuals, families, businesses,
or nonprofit organizations that result from the acquisition of property for CDBG-assisted
purposes.
9. Loss of Rental Income
Example: Loss of rental income incurred in holding housing units used for the
relocation of individuals and families displaced by CDBG-assisted activities.
D-2
10. Removal of Architectural Barriers
Example: Installation of ramps, curb cuts, wider doors, elevators, and physical
modification to buildings, facilities and improvements to make them accessible.
11. Housing Rehabilitation
Example: Financial assistance such as grants and deferred loans for the rehabilitation
of any publicly or privately-owned residential property.
12. New Housing Construction
Example: Funding for housing construction project that has received funding
through a Housing Development Grant (HODAG), or housing to be constructed
by a local development corporation, small business investment company, or
neighborhood-based nonprofit organization.
13. Code Enforcement
Example: Inspections in a low/moderate income neighborhood targeted for
rehabilitation assistance, a neighborhood facility and street reconstruction.
14. Historic Preservation
Example: Rehabilitation, preservation and restoration of historic properties.
15. Commercial or Industrial Rehabilitation
Example: Improvements to the exterior of the building and the correction of
code violations.
16. Special Economic Development
Example: Loans to pay for the expansion of a commercial business which will
create jobs for low/moderate income persons, or technical assistance to a
business facing bankruptcy.
17. Special Activities by Neighborhood-Based Nonprofit Organizations, Small
Business Investment Companies, or Local Development Corporations
Example: Provide grants or loans to carry out a neighborhood revitalization,
community economic development or energy conservation program.
18. Planning and Capacity Building
Example: Comprehensive plans, individual project plans, community development
plans, studies, analysis and data gathering.
19. Program Administration Costs
Example: Payment of costs for overall program management.
INELIGIBLE ACTIVITIES
Activities and projects that are ineligible for CDBG funding include:
1. Buildings or portions thereof, used for the general conduct of government.
2. General government expenses.
3. Political activities.
4. Purchase of equipment, unless otherwise required for program.
5. Operating and maintenance expenses.
6. New housing construction, except housing of last resort for persons displaced
due to a CDBG project, housing to be funded through a Housing Development
Grant (HODAG), or housing to be constructed by a local development corporation,
small business investment company, or neighborhood-based nonprofit organization.
7. Income payments to an individual or family for items such as food, clothing, housing
or utilities.
E-1