Loading...
AMG and Associates Inc (Change Order 082)City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 CHANGE ORDER MEMORANDUM TO: RAMZI AWWAD, DIRECTOR OF PUBLIC WORKS FROM: ALAN BRAATVEDT, SUNBEAM CONSULTING DATE: FEBRUARY 1, 2024 SUBJECT: LADERA LINDA COMMUNITY PARK CONSTRUCTION CHANGE ORDER NUMBER: 82 Description of Construction Change Order Change existing sign verbiage at seven (7) EV charging parking spots located in front of the main building from “EV Charging” to “Fuel Efficient Vehicle Parking”. This change will eliminate confusion for visitors until the EV charging stations are installed at a future date separately from this project. Justification The project plans call for electrical connections, striping and signage for 7 EV charging/parking spots. However, the EV charging stations themselves are to be procured and installed separately from this project at a future date. As a result, the “EV charging” signage specified by the contract and installed by the Contractor for these parking spots currently creates potential confusion for visitors. As a remedy until the EV charging stations are installed, new signs are to be made and installed to temporarily change the parking space designation until the EV charging stations are available and installed. This additional work (labor, equipment, and materials) was not accounted for in the original contract plans or the contractor’s associated bid. Therefore, a change order is needed to account for this change to the contract plans and the associated additional cost. Cost Analysis A cost from the sign subcontractor was provided including $870.50 for 10 hours of labor, $100.00 for Mobilization, $3,062.50 for seven signs, 10% markup of $403.30, for a total of $4,436.30. No bond or insurance cost was noted. AMG noted the subcontractor cost of $4,436.30, and added 7% Overhead, 1.5% Insurance, and 1% Bond markups for a total of $4,861.51. Verify that this is correct per the project specifications. SunBeam has estimated the cost of this proposed work and determined that the DocuSign Envelope ID: 4AE4C46B-8D88-408E-B24A-A8B534BEB3FA City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 proposed costs from AMG are within 7% of SunBeam’s estimated cost. SunBeam recommends that the City authorize the costs proposed by AMG. Schedule Analysis As this work is being authorized long after the authorized completion date for the overall project, a schedule analysis has not been performed by SunBeam for this scope of work. An analysis of the schedule impact of this work will be addressed for this work as part of a meet and confer process for overall completion of the project. This approach is consistent with the changes to the standard change order provisions as approved by the City Attorney. Attachments: Construction Contract Change Order Form Construction Contract Change Order Summary Sheet Contractor’s Change Order Proposal Independent Cost Analysis DocuSign Envelope ID: 4AE4C46B-8D88-408E-B24A-A8B534BEB3FA Change existing sign verbiage at seven (7) EV charging parking spots located in front of the main building from “EV Charging” to “Fuel Efficient Vehicle Parking”. This change will eliminate confusion for visitors until the EV charging stations are installed at a future date separately from this project. TBD DocuSign Envelope ID: 4AE4C46B-8D88-408E-B24A-A8B534BEB3FA DocuSign Envelope ID: 4AE4C46B-8D88-408E-B24A-A8B534BEB3FA 3/27/2024 3/27/2024 3/27/2024 8405 44 0 0 11 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO#23 $4,094.67 Working Days 02/23/23 CO#24 $19,573.51 Working Days 03/07/23 CO#21 $10,075.07 Working Days 02/21/23 CO#22 $3,178.42 Working Days 02/22/23 CO#19 $17,562.82 Working Days 02/09/23 CO#20 $3,679.17 Working Days 02/16/23 CO#17 $12,582.87 Working Days 02/03/23 CO#18 $16,546.62 Working Days 02/09/23 CO#15 -$3,117.01 Working Days 01/17/23 CO#16 $59,788.90 Working Days 02/02/23 CO#13 $0.00 Working Days 12/30/22 CO#14 -$20,112.42 Working Days 12/30/22 CO#11 $33,868.27 Working Days 12/01/22 CO#12 $9,052.32 Working Days 12/01/22 CO#10 $42,918.80 Working Days 11/09/22 CO#8 $6,437.02 Working Days 09/27/22 CO#9 $1,818.52 Working Days 11/09/22 CO#6 $824.34 Working Days 09/01/22 CO#7 $10,202.36 Working Days 09/27/22 CO#4 $8,558.42 Working Days 09/01/22 CO#5 -$5,378.25 Working Days 09/01/22 CO#2 $12,628.58 Working Days 08/09/22 CO#3 $53,526.25 Working Days 08/31/22 CO#1 $54,534.52 Working Days 05/27/22 ORIGINAL COMPLETION DATE:07/27/23 TOTAL SCHEDULE CHANGE ORDERS:Working Days NEW CONTRACT COMPLETION DATE:08/24/23 TOTAL CHANGE ORDERS COST:$968,028.52 REVISED CONTINGENCY AMOUNT:$1,208,194.98 NEW CONTRACT AMOUNT:$14,689,028.52 REMAINING CONTINGENCY AMOUNT:$240,166.46 CHANGE ORDER NUMBER COST AMOUNT SCHEDULE EXTENSION DATE ORIGINAL CONTRACT AMOUNT:$13,721,000.00 ORIGINAL CONTINGENCY AMOUNT: PREPARED BY:JAMES O'NEILL CONTRACTOR NAME:AMG & Associates, Inc. CONTRACT NUMBER:FY2022-050 $1,029,075.00 CONSTRUCTION CHANGE ORDER SUMMARY SHEET PROJECT NAME:Ladera Linda Community Park DATE:02/12/24 PROJECT CODE: PURCHASE ORDER NUMBER:20220215 ACCOUNT NUMBER:330-400-8405-8403 DocuSign Envelope ID: 4AE4C46B-8D88-408E-B24A-A8B534BEB3FA 3/27/2024 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 6 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 24 0 0 0 0 0 0 0 0 0 0 0 0 CHANGE ORDER NUMBER COST AMOUNT SCHEDULE EXTENSION DATE CO #79 $4,979.68 Working Days 02/12/24 CO #77 $7,240.93 Working Days 02/12/24 CO #78 $7,616.16 Working Days 02/12/24 CO #75 $11,058.04 Working Days 02/12/24 CO #76 $5,111.88 Working Days 02/12/24 CO #73 $1,376.77 Working Days 02/12/24 CO #74 $4,408.47 Working Days 02/12/24 CO #71 $9,892.05 Working Days 02/12/24 CO #72 $10,556.39 Working Days 02/12/24 CO #69 $4,599.28 Working Days 02/12/24 CO #70 $5,364.69 Working Days 02/12/24 CO #67 $36,343.87 Working Days 02/12/24 CO #68 $3,203.68 Working Days 02/12/24 CO #65 $251.55 Working Days 02/12/24 CO #66 $47,423.41 Working Days 02/12/24 CO #63 $690.91 Working Days 02/12/24 CO #64 $2,200.00 Working Days 02/12/24 CO #61 $5,590.13 Working Days 01/11/24 CO #62 $2,674.08 Working Days 02/12/24 CO #59 $8,890.83 Working Days 01/02/24 CO #60 $9,524.04 Working Days 01/10/24 CO #57 $8,575.63 Working Days 12/28/23 CO #58 $982.98 Working Days 12/28/23 CO #55 -$19,277.91 Working Days 12/14/23 CO #56 -$35,244.14 Working Days 12/21/23 CO #53 -$2,446.03 Working Days 12/05/23 CO #54 $1,807.98 Working Days 12/05/23 CO #51 -$44,040.60 Working Days 10/10/23 CO #52 $6,575.10 Working Days 10/12/23 CO #49 -$3,253.37 Working Days 10/10/23 CO #50 $246.57 Working Days 10/10/23 CO #47 $0.00 Working Days 10/10/23 CO #48 $0.00 Working Days 10/10/23 CO #45 $35,792.08 Working Days 10/10/23 CO #46 -$6,270.83 Working Days 10/10/23 CO #43 $1,647.09 Working Days 08/24/23 CO #44 $23,867.61 Working Days 08/29/23 CO #41 $630.12 Working Days 07/26/23 CO #42 $6,466.62 Working Days 08/03/23 CO #39 $24,530.09 Working Days 07/25/23 CO #40 $11,002.33 Working Days 07/26/23 CO # 37 $3,561.51 Working Days 06/16/23 CO #38 $23,527.90 Working Days 07/12/23 CO #35 $3,765.15 Working Days 06/08/23 CO #36 $697.56 Working Days 06/16/23 CO #33 $10,095.54 Working Days 05/31/23 CO #34 $179,119.98 Working Days 06/08/23 CO#31 $2,104.03 Working Days 05/18/23 CO#32 $2,291.43 Working Days 05/19/23 CO#29 $1,055.31 Working Days 05/09/23 CO#30 $3,682.06 Working Days 05/18/23 CO#27 $136,226.21 Working Days 05/03/23 CO#28 $10,819.96 Working Days 05/05/23 CO#25 $8,909.82 Working Days 04/06/23 CO#26 $21,061.12 Working Days 04/25/23 DocuSign Envelope ID: 4AE4C46B-8D88-408E-B24A-A8B534BEB3FA 0 0 0 CHANGE ORDER NUMBER COST AMOUNT SCHEDULE EXTENSION DATE CO #81 $1,532.95 Working Days 02/12/24 CO #82 $4,861.51 Working Days 02/12/24 CO #80 $1,284.55 Working Days 02/12/24 DocuSign Envelope ID: 4AE4C46B-8D88-408E-B24A-A8B534BEB3FA DocuSign Envelope ID: 4AE4C46B-8D88-408E-B24A-A8B534BEB3FA DocuSign Envelope ID: 4AE4C46B-8D88-408E-B24A-A8B534BEB3FA Sunbeam Consulting 1817 Josie Avenue Long Beach, California Cost Estimate - Sunbeam Consulting CO #82 - Remove and Install New Parking Signs SUBCONTRACTOR 1-A Good Sign Hrs Rate Purchase, Remove and Install Parking Signs 7 EA 250.00$ 60 420.00$ 16 86.30$ 1,380.80$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 250.00$ 420.00$ 1,380.80$ Subtotal 2,050.80$ Mobilization 250.00$ Sales Tax 40.95$ Insurance 30.76$ Markup 307.62$ Bond 20.51$ Total Subcontractor Cost 2,700.64$ CONTRACTOR - AMG Hrs Rate -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal -$ Subcontractor Cost 2,700.64$ Subtotal 2,700.64$ Mobilization -$ Sales Tax -$ Insurance 40.51$ Markup 405.10$ Bond 27.01$ Total Cost 3,173.25$ Proposed PCO cost 2,961.51$ Difference ($)(211.74)$ Difference (%)-7.15% Equipment cost Equipment cost Material cost Lab cost Material cost Labor cost DocuSign Envelope ID: 4AE4C46B-8D88-408E-B24A-A8B534BEB3FA Certificate Of Completion Envelope Id: 4AE4C46B8D88408EB24AA8B534BEB3FA Status: Completed Subject: Complete with DocuSign: Change Order 82 (AMG) revised 3-26-2024.pdf Source Envelope: Document Pages: 10 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 1 James O'Neill AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 joneill@rpvca.gov IP Address: 72.34.97.146 Record Tracking Status: Original 3/26/2024 5:50:19 PM Holder: James O'Neill joneill@rpvca.gov Location: DocuSign Signer Events Signature Timestamp David Copp dcopp@rpvca.gov Deputy Director of Public Works City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 70.187.140.94 Sent: 3/26/2024 5:53:50 PM Viewed: 3/27/2024 8:23:40 AM Signed: 3/27/2024 8:24:46 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ramzi Awwad rawwad@rpvca.gov Director of Public Works City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 72.34.97.146 Sent: 3/27/2024 8:24:47 AM Viewed: 3/27/2024 11:54:11 AM Signed: 3/27/2024 11:55:27 AM Electronic Record and Signature Disclosure: Accepted: 3/2/2023 10:45:19 AM ID: 3242b72d-4755-489d-8e5f-7c62dc360470 Vina Ramos vramos@rpvca.gov Director of Finance City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 72.34.97.146 Sent: 3/27/2024 11:55:29 AM Viewed: 3/27/2024 2:24:57 PM Signed: 3/27/2024 2:25:09 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ara Mihranian aram@rpvca.gov City Manager City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 72.34.97.146 Sent: 3/27/2024 2:25:12 PM Viewed: 3/27/2024 3:21:32 PM Signed: 3/27/2024 3:22:58 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp City Clerk cityclerk@rpvca.gov Security Level: Email, Account Authentication (None) Sent: 3/27/2024 3:23:00 PM Viewed: 3/27/2024 3:42:21 PM Electronic Record and Signature Disclosure: Accepted: 2/1/2023 3:10:58 PM ID: 505eed45-7ed0-4db8-aae6-ef6eedfef03d Alan Braatvedt alan@sunbeamtech.net Security Level: Email, Account Authentication (None) Sent: 3/27/2024 3:23:00 PM Electronic Record and Signature Disclosure: Accepted: 2/27/2024 8:10:15 PM ID: 0b746f99-ced5-4219-9c03-ed8862c26e90 Lorna Cloke lornac@rpvca.gov Security Level: Email, Account Authentication (None) Sent: 3/27/2024 3:23:01 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/26/2024 5:53:50 PM Certified Delivered Security Checked 3/27/2024 3:21:32 PM Signing Complete Security Checked 3/27/2024 3:22:58 PM Completed Security Checked 3/27/2024 3:23:01 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Rancho Palos Verdes (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronicall y through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made av ailable electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 6/15/2021 5:55:39 PM Parties agreed to: Ramzi Awwad, City Clerk, Alan Braatvedt Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Rancho Palos Verdes: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: terit@rpvca.gov To advise City of Rancho Palos Verdes of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at terit@rpvca.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from City of Rancho Palos Verdes To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to terit@rpvca.gov and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Rancho Palos Verdes To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to terit@rpvca.gov and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:  You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and  Until or unless you notify City of Rancho Palos Verdes as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Rancho Palos Verdes during the course of your relationship with City of Rancho Palos Verdes.