AMG and Associates Inc (Change Order 076)City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
(310)544-5252
CHANGE ORDER MEMORANDUM
TO: RAMZI AWWAD, DIRECTOR OF PUBLIC WORKS
FROM: ALAN BRAATVEDT, SUNBEAM CONSULTING
DATE: FEBRUARY 1, 2024
SUBJECT: LADERA LINDA COMMUNITY PARK
CONSTRUCTION CHANGE ORDER NUMBER: 076
Description of Construction Change Order
Remove an existing tree on the lower tier pathway that runs from the pedestrian gate and
plant a replacement tree at the new specified non-conflicting location, which will provide
adequate and code-compliant pathway accessibility while maintaining the same quantity
of trees at the park.
Justification
The original contract plans for the new decomposed granite (DG) pathway did not
account for an existing tree in the way of the path, which makes the path inaccessible
and not code compliant. The conflict was resolved, and the additional work performed in
accordance with ASI #34 and associated revised plans LP1.3 and LD 1.0. These design
revisions and the resulting additional work (labor, equipment, materials) in the field were
not a part of the original contract or the Contractor’s corresponding bid. As a result, a
change order needs to be issued to account for the change to the contract plans and
additional costs associated with the additional work.
Cost Analysis
A cost from the removal/grading subcontractor (Act 1 Construction) was provided
including $1,130.65 for equipment, $2,475.30 for labor, $540.90 for markup, and $52.92
for bonding for a subtotal of $4,199.77. A cost was submitted from Devil Mountain
Wholesale Nursery for a new tree for $465.00 including shipping.
AMG noted the subcontractor costs of $4,199.77 and $465.00, and added 7%
Overhead, 1.5% Insurance, and 1% Bond markups for a total of $5,111.88.
The proposed costs for the changes were presented in PCO #71, which were reduced
after negotiations as reflected in PCO #71R1.
SunBeam has estimated the cost of this proposed work and determined that the
DocuSign Envelope ID: 5AE93118-2565-4DB8-9CD2-378B0D13D56E
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
(310)544-5252
proposed costs from AMG are within 12% of SunBeam’s estimated cost. SunBeam
recommends that the City authorize the costs proposed by AMG.
Schedule Analysis
As this work is being authorized long after the authorized completion date for the overall
project, a schedule analysis has not been performed by SunBeam for this scope of
work. An analysis of the schedule impact of this work will be addressed for this work as
part of a meet and confer process for overall completion of the project. This approach is
consistent with the changes to the standard change order provisions as approved by the
City Attorney
Attachments:
Construction Contract Change Order Form
Construction Contract Change Order Summary Sheet
Contractor’s Change Order Proposal
Independent Cost Estimate
DocuSign Envelope ID: 5AE93118-2565-4DB8-9CD2-378B0D13D56E
Remove an existing tree on the lower tier pathway that runs from the pedestrian gate and plant a replacement tree at the new
specified non-conflicting location, which will provide adequate and code-compliant pathway accessibility while maintaining the
same quantity of trees at the park.
DocuSign Envelope ID: 5AE93118-2565-4DB8-9CD2-378B0D13D56E
DocuSign Envelope ID: 5AE93118-2565-4DB8-9CD2-378B0D13D56E
3/20/2024
3/26/2024
3/26/2024
8405
44
0
0
11
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CONSTRUCTION CHANGE ORDER SUMMARY SHEET
PROJECT NAME:Ladera Linda Community Park DATE:02/12/24
PROJECT CODE:
PURCHASE ORDER NUMBER:20220215
ACCOUNT NUMBER:330-400-8405-8403
ORIGINAL CONTRACT AMOUNT:$13,721,000.00 ORIGINAL CONTINGENCY AMOUNT:
PREPARED BY:JAMES O'NEILL
CONTRACTOR NAME:AMG & Associates, Inc.
CONTRACT NUMBER:FY2022-050
$1,029,075.00
TOTAL CHANGE ORDERS COST:$940,512.74 REVISED CONTINGENCY AMOUNT:$1,208,194.98
NEW CONTRACT AMOUNT:$14,661,512.74 REMAINING CONTINGENCY AMOUNT:$267,682.24
CHANGE ORDER
NUMBER COST AMOUNT SCHEDULE
EXTENSION DATE
CO#1 $54,534.52 Working Days 05/27/22
ORIGINAL COMPLETION DATE:07/27/23
TOTAL SCHEDULE CHANGE ORDERS:Working Days
NEW CONTRACT COMPLETION DATE:08/24/23
CO#4 $8,558.42 Working Days 09/01/22
CO#5 -$5,378.25 Working Days 09/01/22
CO#2 $12,628.58 Working Days 08/09/22
CO#3 $53,526.25 Working Days 08/31/22
CO#8 $6,437.02 Working Days 09/27/22
CO#9 $1,818.52 Working Days 11/09/22
CO#6 $824.34 Working Days 09/01/22
CO#7 $10,202.36 Working Days 09/27/22
CO#11 $33,868.27 Working Days 12/01/22
CO#12 $9,052.32 Working Days 12/01/22
CO#10 $42,918.80 Working Days 11/09/22
CO#15 -$3,117.01 Working Days 01/17/23
CO#16 $59,788.90 Working Days 02/02/23
CO#13 $0.00 Working Days 12/30/22
CO#14 -$20,112.42 Working Days 12/30/22
CO#19 $17,562.82 Working Days 02/09/23
CO#20 $3,679.17 Working Days 02/16/23
CO#17 $12,582.87 Working Days 02/03/23
CO#18 $16,546.62 Working Days 02/09/23
CO#23 $4,094.67 Working Days 02/23/23
CO#24 $19,573.51 Working Days 03/07/23
CO#21 $10,075.07 Working Days 02/21/23
CO#22 $3,178.42 Working Days 02/22/23
DocuSign Envelope ID: 5AE93118-2565-4DB8-9CD2-378B0D13D56E
3/26/2024
0
0
0
0
0
0
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2
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CHANGE ORDER
NUMBER COST AMOUNT SCHEDULE
EXTENSION DATE
CO#27 $136,226.21 Working Days 05/03/23
CO#28 $10,819.96 Working Days 05/05/23
CO#25 $8,909.82 Working Days 04/06/23
CO#26 $21,061.12 Working Days 04/25/23
CO#31 $2,104.03 Working Days 05/18/23
CO#32 $2,291.43 Working Days 05/19/23
CO#29 $1,055.31 Working Days 05/09/23
CO#30 $3,682.06 Working Days 05/18/23
CO #35 $3,765.15 Working Days 06/08/23
CO #36 $697.56 Working Days 06/16/23
CO #33 $10,095.54 Working Days 05/31/23
CO #34 $179,119.98 Working Days 06/08/23
CO #39 $24,530.09 Working Days 07/25/23
CO #40 $11,002.33 Working Days 07/26/23
CO # 37 $3,561.51 Working Days 06/16/23
CO #38 $23,527.90 Working Days 07/12/23
CO #43 $1,647.09 Working Days 08/24/23
CO #44 $23,867.61 Working Days 08/29/23
CO #41 $630.12 Working Days 07/26/23
CO #42 $6,466.62 Working Days 08/03/23
CO #47 $0.00 Working Days 10/10/23
CO #48 $0.00 Working Days 10/10/23
CO #45 $35,792.08 Working Days 10/10/23
CO #46 -$6,270.83 Working Days 10/10/23
CO #51 -$44,040.60 Working Days 10/10/23
CO #52 $6,575.10 Working Days 10/12/23
CO #49 -$3,253.37 Working Days 10/10/23
CO #50 $246.57 Working Days 10/10/23
CO #55 -$19,277.91 Working Days 12/14/23
CO #56 -$35,244.14 Working Days 12/21/23
CO #53 -$2,446.03 Working Days 12/05/23
CO #54 $1,807.98 Working Days 12/05/23
CO #59 $8,890.83 Working Days 01/02/24
CO #60 $9,524.04 Working Days 01/10/24
CO #57 $8,575.63 Working Days 12/28/23
CO #58 $982.98 Working Days 12/28/23
CO #63 $690.91 Working Days 02/12/24
CO #64 $2,200.00 Working Days 02/12/24
CO #61 $5,590.13 Working Days 01/11/24
CO #62 $2,674.08 Working Days 02/12/24
CO #67 $36,343.87 Working Days 02/12/24
CO #68 $3,203.68 Working Days 02/12/24
CO #65 $251.55 Working Days 02/12/24
CO #66 $47,423.41 Working Days 02/12/24
CO #71 $9,892.05 Working Days 02/12/24
CO #72 $10,556.39 Working Days 02/12/24
CO #69 $4,599.28 Working Days 02/12/24
CO #70 $5,364.69 Working Days 02/12/24
CO #75 $11,058.04 Working Days 02/12/24
CO #76 $5,111.88 Working Days 02/12/24
CO #73 $1,376.77 Working Days 02/12/24
CO #74 $4,408.47 Working Days 02/12/24
DocuSign Envelope ID: 5AE93118-2565-4DB8-9CD2-378B0D13D56E
AMG & Associates Inc.
26535 Summit Circle
Santa Clarita, California 91350
Phone: (661) 251-7401
Project: 01-22-157 - Ladera Linda Community Center and Park
32201 Forrestal Dr.
Rancho Palos Verdes, California 90275
Prime Contract Potential Change Order #071: CE #134 - Remove and
Replace Existing Tree in Conflict with DG Path
TO: City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, California 90275
FROM: AMG & Associates, Inc.
26535 Summit Circle
Santa Clarita, California 91350
PCO NUMBER/REVISION: 071 / 1 CONTRACT:City Project No. 8405 - Ladera Linda
Community Park Project
REQUEST RECEIVED FROM: Martin Blankenship (Bennett Landscape)CREATED BY: Christopher Tumasone (AMG &
Associates, Inc.)
STATUS: Pending - In Review CREATED DATE: 8/17/2023
REFERENCE: PRIME CONTRACT
CHANGE ORDER:
None
FIELD CHANGE: No
LOCATION: ACCOUNTING METHOD: Amount Based
SCHEDULE IMPACT: PAID IN FULL: No
EXECUTED:No SIGNED CHANGE ORDER
RECEIVED DATE:
TOTAL AMOUNT: $5,111.88
POTENTIAL CHANGE ORDER TITLE: CE #134 - Remove and Replace Existing Tree in Conflict with DG Path
CHANGE REASON: Client Request
POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows)
CE #134 - Remove and Replace Existing Tree in Conflict with DG Path
Owner directive to remove and replace existing tree in conflict with lower tier DG path.
R1 per Griffin comments- 1/31/2024
ATTACHMENTS:
PCO#22 Tree Removal R1.pdf , PCO #071 Owner Directive to Remove and Replace Existing Tree on Lower Tier.pdf , BENNETT - LADERA LINDA
COMM. PARK.pdf , PCO22 Tree Removal.xls , Remove and Replace Tree in Conflict with Walking Path.pdf
#Budget Code Description Amount
1 02-900.S Landscaping.Commitment cost for extra tree on lower tier $465.00
2 02-220.S Site Demolition.Commitment cost for tree demo and revised DG path $4,199.77
Subtotal:$4,664.77
Overhead (7.00% Applies to all line item types.):$326.53
Insurance (1.50% Applies to all line item types.):$69.97
Bonding (1.00% Applies to all line item types.):$50.61
Grand Total:$5,111.88
City of Rancho Palos Verdes AMG & Associates, Inc.
30940 Hawthorne Blvd. 26535 Summit Circle
Rancho Palos Verdes, California 90275 Santa Clarita, California 91350
ProcoreArchitectSignHere ProcoreArchitectSignedDate ProcoreOwnerSignHere ProcoreOwnerSignedDate ProcoreGeneralContractorSignHere ProcoreGeneralContractorSignedDate
SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE
AMG & Associates Inc.Page 1 of 1 Printed On: 1/31/2024 09:38 PM
PCO #071
DocuSign Envelope ID: 5AE93118-2565-4DB8-9CD2-378B0D13D56E
JOB NAME:JOB #: 01-22-157
Work Started
UQTY.UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
COST COST COST COST COST COST COST COST
HR 12 87.25$ 1,047.00$ -$ -$ -$
HR 4 87.58$ 350.32$ -$ -$ -$
HR 8 65.19$ 521.52$ -$ -$ -$
HR 4 -$ -$ 89.92$ 359.68$ -$
LS 8 -$ -$ 85.00$ 680.00$ -$
Day 0 -$ -$ 250.00$ -$ -$
Day 0 -$ -$ 250.00$ -$ -$
Day 1 -$ -$ 100.00$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
TOTAL 1,918.84$ TOTAL -$ TOTAL 1,039.68$ TOTAL -$
UQTY.COSTAS AS
%$
-$
-$
-$
-$
-$
-$
COMBINED TOTAL
AS %AS $
1)29.00% 556.46$
2)8.75% -$
3)8.75% 90.97$
4)0.00% -$
AS %AS $
15% 371.30$
15% 169.60$
0% -$
0% -$
-$
Skip Loader GPS
Grade Checker
Cost to remove tree in new DG pathway location. Work Started 7/12/2023 and resumed 7/19/2023 once landscapers moved from location.
Added calendar days this request
# 22
4,199.77$
1,039.68$
-$
LINE ITEM
DESCRIPTION:
LABOR
Mini Excavator
Laborer
Chain Saw
SUB CONTRACTOR (UP TO $5000)-$
Change Order Request
Operator
MATERIAL EQUIPMENT RENTAL
G.C. COSTS (ITEM 2,3,4)
Ladera Linda Community Center and Park
BONDING
GENERAL CONTRACTORS COSTS
SUMMARY OF PROFIT AND OVERHEAD
1,300.25$
5,291.86$
1,130.65$
-$
-$ -$
1.00% 52.92$
Skip Loader
PRIME CONTRACTOR
-$
-$
2,958.52$
SUB CONTRACTOR (EXCESS OF $5000)
DIRECT PRIME CONTRACTOR TOTALS
MARKUP
TOTALS
-$
-$
LINE ITEM
TOTAL
2,475.30$
RENTAL EQUIPMENT
-$ -$
1,130.65$
DESCRIPTION SUBTOTAL
1,918.84$
3,605.96$
G.C. COSTS (ITEM 1)
TOTAL
2,846.60$
PRIME CONTRACTOR MARKUPSUBTOTAL
2,475.30$
DESCRIPTION
LABOR
MATERIAL
OTHER EXPENDITURES
SUBCONTRACTOR
-$
GPS Base Station
OTHER EXP.
-$
-$
COMBINED TOTALS
CSLB# 657517, A, B, C‐8, C‐12, C‐29 444 Sixth St. Norco CA 92860 * 951‐735‐1184
1/30/2024---1:33 PM
DocuSign Envelope ID: 5AE93118-2565-4DB8-9CD2-378B0D13D56E
2501 Manhattan Beach BoulevardRedondo Beach CA 90278United States
(310) 909-7620www.devilmountainnursery.com
Quote
#EST32207
Quote Date: 7/13/2023
Customer: 12212 Bennett Enterprises
Bill To Ship To Contact: MARTY 310-702-2598 TOTAL
Bennett Enterprises25889 Belle Porte AveHarbor City CA 90710-3393United States
Bennett Enterprises32201 FORRESTAL DR. RANCHO PALOS VERDES CA 90275United States
Delivery Contact: MARTY 310-702-2598 $465.00
Terms Sales Rep PO #Job Name Shipping Method
Net 30 Richard Barto LADERA LINDA COMMUNITY PARK
LADERA LINDA COMMUNITY PARK Devil Mountain Fleet
Quote Memo:
EST32207
1 of 1
Line#Item Ready Bins Quantity Rate Amount
1 Estimate - "PLEASE NOTE" Bid subject to stock on hand. Availability and pricing subject to change. PRICES VALID FOR 30 DAYS.
2 CUPANACStd24BCupaniopsis anacardioides Standard 24" box 1 $300.00 $300.00
3 FREIGHTMinimum site delivery fee is $165.
1 $165.00 $165.00
4 BOX DELIVERY - "PLEASE NOTE"Offloading is the responsibility of the contractor/customer. Due to the size and weight of the boxed material on this order unloading will REQUIRE YOU TO PROVIDE ADDITIONAL ASSISTANCE AND EQUIPMENT. If sufficient assistance is not provided, a 20% of total invoice service charge maybe assessed and/or plant material may be returned to our yard with up to a 50% restocking fee. If you have questions regarding the weight of the material or the equipment required, please contact your sales representative.
5 CANCELLATIONS & RETURNSPlants that are in stock, have been pulled and then cancelled are subject to a restocking fee up to 50%. Brokered plant material purchased from outside vendors to fulfill an order and then cancelled are subject to up to 100% restocking fee. We do not accept returns on plants that have been planted or annual color.
6 DELIVERY - "PLEASE NOTE"Delivery is curbside and requires customer assistance to unload. Inadequate assistance will result in an additional charge of up to 20% of invoice total.
Subtotal $465.00
Tax Total $0.00
Total $465.00
DocuSign Envelope ID: 5AE93118-2565-4DB8-9CD2-378B0D13D56E
Sunbeam Consulting
1817 Josie Avenue
Long Beach, California
Cost Estimate - Sunbeam Consulting
CO #76 - Remove and Install New Tree
SUBCONTRACTOR 1-Act 1 Construction
Hrs Rate
Remove existing and install new tree 1,000.00$ 500.00$ 24 86.30$ 2,071.20$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
1,000.00$ 500.00$ 2,071.20$
Subtotal 3,571.20$
Mobilization -$
Sales Tax 42.50$
Insurance 53.57$
Markup 535.68$
Bond 420.29$
Total Subcontractor Cost 4,623.24$
CONTRACTOR - AMG
Hrs Rate
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$
Subtotal -$
Subcontractor Cost 4,623.24$
Subtotal 4,623.24$
Mobilization 300.00$
Sales Tax -$
Insurance 69.35$
Markup 693.49$
Bond 46.23$
Total Cost 5,732.31$
Proposed PCO cost 5,111.88$
Difference ($)(620.43)$
Difference (%)-12.14%
Equipment cost
Equipment cost Material cost Lab cost
Material cost Labor cost
DocuSign Envelope ID: 5AE93118-2565-4DB8-9CD2-378B0D13D56E
Certificate Of Completion
Envelope Id: 5AE9311825654DB89CD2378B0D13D56E Status: Completed
Subject: Complete with DocuSign: Change Order 76 (AMG) revised 3-20-2024.pdf
Source Envelope:
Document Pages: 10 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 1 James O'Neill
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
joneill@rpvca.gov
IP Address: 72.34.97.146
Record Tracking
Status: Original
3/20/2024 3:33:28 PM
Holder: James O'Neill
joneill@rpvca.gov
Location: DocuSign
Signer Events Signature Timestamp
David Copp
dcopp@rpvca.gov
Deputy Director of Public Works
City of Rancho Palos Verdes
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(None)
Signature Adoption: Uploaded Signature Image
Using IP Address: 72.34.97.146
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Ramzi Awwad
rawwad@rpvca.gov
Director of Public Works
City of Rancho Palos Verdes
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(None)
Signature Adoption: Drawn on Device
Using IP Address: 104.174.65.192
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Electronic Record and Signature Disclosure:
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Vina Ramos
vramos@rpvca.gov
Director of Finance
City of Rancho Palos Verdes
Security Level: Email, Account Authentication
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Signature Adoption: Pre-selected Style
Using IP Address: 72.34.97.146
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Ara Mihranian
aram@rpvca.gov
City Manager
City of Rancho Palos Verdes
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City Clerk
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Electronic Record and Signature Disclosure:
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Alan Braatvedt
alan@sunbeamtech.net
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Lorna Cloke
lornac@rpvca.gov
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account preferences.
To request paper copies from City of Rancho Palos Verdes
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to terit@rpvca.gov and in the body of
such request you must state your email address, full name, mailing address, and telephone
number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Rancho Palos Verdes
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to terit@rpvca.gov and in the body of such request you must state your
email, full name, mailing address, and telephone number. We do not need any other information
from you to withdraw consent.. The consequences of your withdrawing consent for online
documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before
clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify City of Rancho Palos Verdes as described above, you consent
to receive exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to you by City of Rancho Palos Verdes during the course of your relationship
with City of Rancho Palos Verdes.