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CC RES 2024-011 RESOLUTION NO. 2024-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ACCEPTING, APPROVING AND ADOPTING THE SECOND AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF RANCHO PALOS VERDES AND THE RANCHO PALOS VERDES EMPLOYEE ASSOCIATION WHEREAS, the City of Rancho Palos Verdes ("City") continues to recognize the Rancho Palos Verdes Employee Association (RPVEA) as the exclusive employee organization for those City employees in the bargaining unit defined as non- management, full-time employees in the classifications listed in Exhibit "A" to the Memorandum of Understanding between the City and RPVEA covering the period July 1, 2022 through June 30, 2025 adopted by City Council Resolution No. 2023- 032 ("RPVEA MOU 2022-25"), a copy of which is attached hereto as Exhibit "1;" and, WHEREAS, the City's and RPVEA's labor relations representatives met and conferred and prepared the First Amendment to the RPVEA MOU 2022-25 dated October 9, 2023, which became effective upon City Council adoption on October 17, 2023, to address the City's contribution to employee health insurance plans, with all other terms and conditions of the RPVEA MOU 2022-25 remaining in full force and effect; and WHEREAS, the City and RPVEA's labor relations representatives met and conferred regarding the findings of the Public Sector Personnel Consultants' ("PSPC") Classification and Compensation Study ("Study") previously contracted for by the City, and reached a Tentative Agreement based in part upon the recommendations from the Study and ensuing negotiations; and WHEREAS, the City's and RPVEA'S labor relations representatives have prepared the attached Second Amendment to the RPVEA MOU 2022-25 setting forth compensation adjustments and classification title changes; and WHEREAS, the City Council now desires to amend the current RPVEA MOU 2022-25 by accepting, adopting and implementing the attached Second Amendment to the RPVEA MOU 2022-25 to reflect the aforementioned changes. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 01203 0004/970033 1 Resolution No 2024-11 Page 1 of 2 Section 1: The City Council accepts, approves and adopts the Second Amendment to the RPVEA MOU 2022-25, a copy of which is attached hereto as Exhibit "2." PASSED, APPROVED and ADOPTED this 19th day of March 2024. itkfAs- 4 ' • John Cruiksh.\ k, Mayor Attest: ity Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES CITY OF RANCHO PALOS VERDES ) I, Teresa Takaoka, City Clerk of the City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2024-11 was duly and regularly passed and adopted by the said CityCouncilata regularmeetingthereof held on March 19, 2024. 'City Clerk 111 01203 0004/970033 1 Resolution No.2024-11 Page 2 of 2 Resolution No. 2023-32 Exhibit A Page 1 of 9 Resolution No. 2024-11 Exhibit 1 Page 1 of 9 Resolution No. 2023-32 Exhibit A Page 2 of 9 Resolution No. 2024-11 Exhibit 1 Page 2 of 9 Resolution No. 2023-32 Exhibit A Page 3 of 9 Resolution No. 2024-11 Exhibit 1 Page 3 of 9 Resolution No. 2023-32 Exhibit A Page 4 of 9 Resolution No. 2024-11 Exhibit 1 Page 4 of 9 Resolution No. 2023-32 Exhibit A Page 5 of 9 Resolution No. 2024-11 Exhibit 1 Page 5 of 9 Resolution No. 2023-32 Exhibit A Page 6 of 9 Resolution No. 2024-11 Exhibit 1 Page 6 of 9 Resolution No. 2023-32 Exhibit A Page 7 of 9 Resolution No. 2024-11 Exhibit 1 Page 7 of 9 Resolution No. 2023-32 Exhibit A Page 8 of 9 Resolution No. 2024-11 Exhibit 1 Page 8 of 9 Resolution No. 2023-32 Exhibit A Page 9 of 9 Resolution No. 2024-11 Exhibit 1 Page 9 of 9 SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING City of Rancho Palos Verdes and Rancho Palos Verdes Employees Association July 1, 2022 - June 30, 2025 DocuSign Envelope ID: EC72FB89-99EA-43E7-9054-56E58D15D643 Resolution No. 2024-11 Exhibit 2 Page 1 of 10 Page | 2 SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING between the City of Rancho Palos Verdes and the Rancho Palos Verdes Employee Association for the Period of July 1, 2022 through June 30, 2025 Pursuant to the requirements of the Meyers-Milias-Brown Act (“MMBA,” commencing at California Government Code § 3500 et seq.), the City of Rancho Palos Verdes CITY”) has recognized the Rancho Palos Verdes Employees Association (“RPVEA”) as the majority or exclusive representative, as those terms are interchangeably used under the MMBA, for those CITY employees in the bargaining unit defined as non- management, full-time employees in the classifications listed on Exhibit “A” to the Memorandum of Understanding between the CITY and RPVEA for the period July 1, 2022 through June 30, 2025 (“RPVEA MOU 2022-25”), and adopted by Resolution No. 2023-032 on June 20, 2023. Thereafter, the parties entered into a First Amendment to the RPVEA MOU 2022-25 dated October 9, 2023 (“First Amendment”), which became effective upon City Council adoption on October 17, 2023, to address the CITY’s contribution to employee health insurance plans, with all other terms and conditions of the RPVEA MOU 2022-25 remained in full force and effect. Thereafter, the parties met and conferred pursuant the requirements of the MMBA regarding the findings of the Public Sector Personnel Consultants’ (“PSPC”) Classification and Compensation Study (“Study”) previously contracted for by the CITY. The parties reached the Tentative Agreement set forth below based in part upon the recommendations from the Study and these ensuing negotiations, which Tentative Agreement have been memorialized in this Second Amendment of the RPVEA MOU 2022-25 (“Second Amendment”), with all other terms and conditions of the RPVEA MOU 2022-25 and the First Amendment thereto remaining in full force and effect. This Second Amendment becomes effective upon City Council adoption. RPVEA MOU 2022-25 Article IV Compensation is hereby modified to include the following additional language under Section E. Compensation Adjustment: 1. Effective retroactive to July 1, 2023, the Salary and Hourly Schedule for Association represented employees shall be the ranges reflected in the attached Exhibit A hereto, which reflects the agreed upon market competitiveness comparison in the 75th percentile. These ranges include adjustments of 3% and the RPVEA's requested 0.56% to the employee pay ranges based on the market survey. 2. On July 1, 2023, according to the existing MOU, individual represented employees received a 3% COLA to their base pay within the assigned pay ranges, which reflects in the attached Salary and Hourly Schedule Exhibit A. DocuSign Envelope ID: EC72FB89-99EA-43E7-9054-56E58D15D643 Resolution No. 2024-11 Exhibit 2 Page 2 of 10 Page | 3 3. Any current represented Association employee compensated below the bottom of their new salary range prior to July 1, 2023, will be brought up to the bottom of the new pay range prior to the 3% individual base pay COLA being implemented within their new range according to the current MOU. 4. Employees who received an evaluation and performance bonus during FY 2023-24 prior to the 2nd Amendment to the MOU being approved will have the entirety or a portion of their performance bonus changed to a merit increase based on their new salary ranges, pursuant to an agreed-upon payment program between the Director of Finance and the represented Association employee. 5. City Council authorizes up to $120,000 for the City Manager to adjust current employee pay by up to 5% based on high performance retroactive to July 1, 2023 for FY 2023-24 only. This one-time increase to pay up to 5% is for employees currently employed by the City at the time of the adoption of this Second Amendment and will not apply to employees who have separated from the City since July 1, 2023, and will be at the discretion of the City Manager, who will determine high performers based on the FY 2023 -24 Annual Performance Evaluation rating of “Exceptional.” This pay increase will be in addition to the 3% base pay COLA all employees received on July 1, 2023 and any merit increase of between 5% and 6% for an “exceptional” rating in the annual evaluation for FY 2023-24. In other words, an exceptional employee may be eligible to receive up to a 14% base pay increase for FY 2023-24 only. Any Association represented employee “exceptional” performance evaluation merit adjustments will be implemented retroactively to July 1, 2023 using the new COLA adjusted pay ranges. 6. Association represented employee regular annual performance evaluation merit increases will then be implemented effective upon the employee’s anniversary date. The parties have also agreed to the following Association represented classification title changes effective upon City Council approval of this Second Amendment: Current Title Title Change Account Clerk Accounting Clerk Administrative Analyst I Administrative Analyst Administrative Analyst II Senior Administrative Analyst Administrative Staff Assistant Administrative Assistant Building Inspector I Building Inspector Building Inspector II Senior Building Inspector Maintenance Worker I/II (I) Maintenance Worker Maintenance Worker I/II (II) Senior Maintenance Worker Recreation Program Coordinator DocuSign Envelope ID: EC72FB89-99EA-43E7-9054-56E58D15D643 Resolution No. 2024-11 Exhibit 2 Page 3 of 10 Page | 4 Current Title Title Change Recreation Program Supervisor I Recreation Program Supervisor Recreation Program Supervisor II Recreation Program Supervisor Staff Assistant I Staff Assistant Staff Assistant II Senior Staff Assistant Senior Account Technician Senior Accounting Technician Senior Administrative Analyst Senior Administrative Analyst/Emergency Management Coordinator Open Space & Trail Supervisor Senior Administrative Analyst Open Space & Trail Manager CONTINUED NEXT PAGE DocuSign Envelope ID: EC72FB89-99EA-43E7-9054-56E58D15D643 Resolution No. 2024-11 Exhibit 2 Page 4 of 10 Page | 5 IT IS SO AGREED: City of Rancho Palos Verdes Rancho Palos Verdes Employee Association Ara M. Mihranian – City Manager Matt Waters - President Vina Ramos – Director of Finance Cheri Bailiff – Vice President Eileen Jacinto – Human Resources Analyst Colin J. Tanner – Deputy City Attorney DocuSign Envelope ID: EC72FB89-99EA-43E7-9054-56E58D15D643 Resolution No. 2024-11 Exhibit 2 Page 5 of 10 Certificate Of Completion Envelope Id: EC72FB8999EA43E7905456E58D15D643 Status: Completed Subject: Complete with DocuSign: RPVEA MOU-SECOND AMENDMENT(969804.1).pdf Source Envelope: Document Pages: 5 Signatures: 6 Envelope Originator: Certificate Pages: 5 Initials: 0 Eileen Jacinto AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 ejacinto@rpvca.gov IP Address: 72. 34.97.146 Record Tracking Status: Original 3/18/2024 4:25:37 PM Holder: Eileen Jacinto ejacinto@rpvca.gov Location: DocuSign Signer Events Signature Timestamp Eileen Jacinto ejacinto@rpvca.gov Human Resources Analyst City of Rancho Palos Verdes Security Level: Email, Account Authentication None) Signature Adoption: Pre-selected Style Using IP Address: 72.34.97.146 Sent: 3/18/2024 4:27:19 PM Viewed: 3/18/2024 4:27:29 PM Signed: 3/18/2024 4:27:36 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Vina Ramos vramos@rpvca.gov Director of Finance City of Rancho Palos Verdes Security Level: Email, Account Authentication None) Signature Adoption: Pre-selected Style Using IP Address: 72.34.97.146 Sent: 3/18/2024 4:27:38 PM Viewed: 3/18/2024 4:51:09 PM Signed: 3/18/2024 4:52:32 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Matt Waters mattw@rpvca.gov Senior Administrative Analyst (R&P) City of Rancho Palos Verdes Security Level: Email, Account Authentication None) Signature Adoption: Pre-selected Style Using IP Address: 72.34.97.146 Sent: 3/18/2024 4:52:33 PM Viewed: 3/18/2024 5:09:46 PM Signed: 3/18/2024 5:10:15 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Cheri Bailiff cherib@rpvca.gov Permit Technician I (PW) City of Rancho Palos Verdes Security Level: Email, Account Authentication None) Signature Adoption: Pre-selected Style Using IP Address: 72.34.97.146 Sent: 3/18/2024 5:10:16 PM Resent: 3/19/2024 10:27:21 AM Viewed: 3/19/2024 10:29:47 AM Signed: 3/19/2024 10:29:58 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Resolution No. 2024-11 Exhibit 2 Page 6 of 10 Signer Events Signature Timestamp Ara Mihranian aram@rpvca.gov City Manager City of Rancho Palos Verdes Security Level: Email, Account Authentication None) Signature Adoption: Uploaded Signature Image Using IP Address: 72.34.97.146 Sent: 3/19/2024 10:29:59 AM Viewed: 3/19/2024 12:57:04 PM Signed: 3/19/2024 12:57:26 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Colin Tanner ctanner@awattorneys.com Security Level: Email, Account Authentication None) Signature Adoption: Drawn on Device Using IP Address: 107.77.229.108 Signed using mobile Sent: 3/19/2024 12:57:27 PM Viewed: 3/19/2024 5:46:19 PM Signed: 3/19/2024 5:46:42 PM Electronic Record and Signature Disclosure: Accepted: 3/19/2024 5:46:19 PM ID: 31ff039d-c4fd-47b9-a0b9-e2e8cbb4e8e6 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/18/2024 4:27:19 PM Envelope Updated Security Checked 3/19/2024 10:27:21 AM Certified Delivered Security Checked 3/19/2024 5:46:19 PM Signing Complete Security Checked 3/19/2024 5:46:42 PM Completed Security Checked 3/19/2024 5:46:42 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Resolution No. 2024-11 Exhibit 2 Page 7 of 10 ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Rancho Palos Verdes (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronicall y through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a 0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 6/15/2021 5:55:39 PM Parties agreed to: Colin Tanner Resolution No. 2024-11 Exhibit 2 Page 8 of 10 Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Rancho Palos Verdes: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: terit@rpvca.gov To advise City of Rancho Palos Verdes of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at terit@rpvca.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from City of Rancho Palos Verdes To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to terit@rpvca.gov and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Rancho Palos Verdes To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: Resolution No. 2024-11 Exhibit 2 Page 9 of 10 i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to terit@rpvca.gov and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that: You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify City of Rancho Palos Verdes as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Rancho Palos Verdes during the course of your relationship with City of Rancho Palos Verdes. Resolution No. 2024-11 Exhibit 2 Page 10 of 10