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CC MINS 20240116 REG (IA SPC) MINUTES RANCHO PALOS VERDES CITY COUNCIL AND SPECIAL IMPROVEMENT AUTHORITY REGULAR MEETING JANUARY 16, 2024 CALL TO ORDER: A Regular Meeting of the Rancho Palos Verdes City Council and the Special Meeting Improvement Authority for the purpose of a Closed Session was called to order by Mayor Cruikshank at 6:07 P.M. at Fred Hesse Community Park, McTaggart Hall, 29301 Hawthorne Boulevard. This meeting took place remotely in accordance with the requirements of the Ralph M. Brown Act, Section 54950 et seq. of the Government Code. Remote participation by any Councilmember shall be in accordance with Subdivisions (b)(3) or (f) of Government Code Section 54953. Members of the public could observe and participate using the Zoom participation feature, and with options called out in the public participation form provided under a separate cover with the agenda. Notice having been given with affidavit thereto on file. City Council roll call was answered as follows: PRESENT: Seo, Alegria, and Mayor Cruikshank ABSENT: Bradley and Ferraro (excused) Also present were Ara Mihranian, City Manager; William Wynder, City Attorney Emeritus; and Vina Ramos, Director of Finance. PUBLIC COMMENTS FOR CLOSED SESSION: None. CLOSED SESSION ITEM(S) ANNOUNCED: City Attorney Emeritus Wynder announced the items to be discussed in Closed Session. 1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: LIMETREE ESTATES LLC, vs. CITY OF RANCHO PALOS VERDES; United States District Court, Central District of California, Case No. 2:23-cv-01420-SVW (PVCx). 2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION A closed session will be held, pursuant to Government Code § 54957 to conduct an employee performance evaluation for the position of City Attorney. 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONFERENCE WITH LABOR NEGOTIATORS A closed session will be held, pursuant to Government Code § 54957 and § 54957.6, to conduct, respectively: (i) an employee performance evaluation for the position of City Manager; and (ii) labor negotiation with unrepresented employees (City Manager), with the Finance Director, City Attorney, and City Council, as the City's negotiators(s). At 6:09 P.M. the Council recessed to Closed Session. RECONVENE TO REGULAR MEETING: At 7:02 P.M. the Closed Session was reconvened to the Regular meeting. REGULAR MEETING — OPEN SESSION CALL TO ORDER: A Regular meeting of the Rancho Palos Verdes City Council was called to order by Mayor Cruikshank at 7:02 P.M. at Fred Hesse Community Park, McTaggart Hall, 29301 Hawthorne Boulevard, notice having been given with affidavit thereto on file. ROLL CALL: City Council roll call was answered as follows: PRESENT: Seo, Alegria, and Mayor Cruikshank ABSENT: Bradley and Ferraro (excused) Also present were Ara Mihranian, City Manager; William Wynder, City Attorney Emeritus; Vina Ramos, Director of Finance; Ramzi Awwad, Director of Public Works; Cory Linder, Director of Recreation and Parks; Brandy Forbes, Director of Community Development; Jesse Villalpando, Senior Administrative Analyst; Enyssa Sisson, Deputy City Clerk; and Teresa Takaoka, City Clerk. Also present was Captain Kimberly Guerrero of the Lomita Sheriff's Station. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Oliver Macfarlane, Boy Scout Troop 276. CLOSED SESSION REPORT: City Attorney Emeritus Wynder reported that the City Council met in Closed Session to discuss three items. Item one, involving one matter of pending litigation, was continued to a date to be determined. Item two, the annual performance evaluation for the position of City Attorney, was continued to the February 6 City Council Meeting. For item three, City Council Regular Minutes January 16, 2024 Page 2 of 10 the City Council met in Closed Session in pursuit of Government Code session 54957 and 54957.6 to conclude its annual performance evaluation of the City Manager and to engage in Labor negotiations with one unrepresented employee, the City Manager position. The City Council and the City Manager reached an agreement in principle on an amendment to the City Manager's contract. That contract needs to be reduced to a writing reviewed by the parties and will be presented at the next City Council meeting for public consideration and action by the City Council. MAYOR'S ANNOUNCEMENTS: Mayor Cruikshank and the City Council presented a certificate for Boy Scout Oliver Macfarlane for achieving the rank Eagle Scout in Boy Scout Troop 276. RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: Mayor Cruikshank announced the Recycle Winners for the December 19, 2023, City Council meeting: William Dytrt and Jeannette Hill. He indicated that all winners receive a check for $250 and urged everyone to participate in the City's recycling program. He noted that in addition to winning the Recycler Drawing, the two individuals won a personal emergency preparedness kit from the City valued at $40. APPROVAL OF THE AGENDA: Mayor Pro Tem Alegria moved, seconded by Councilmember Seo, to approve the agenda as presented. The motion passed on the following roll call vote: AYES: Seo, Alegria, and Mayor Cruikshank NOES: None ABSENT: Bradley and Ferraro PUBLIC COMMENTS FOR NON-AGENDA ITEMS: City Clerk Takaoka reported that late correspondence was distributed and there were two requests to speak. The following members of the public addressed the City Council: Sheri Hastings and Carol Mueller. CITY MANAGER REPORT: City Manager Mihranian provided updates on the following: Wished everyone a Happy New Year; Congratulated a number of employees for their years of service, recognized Teresa Takaoka and Selena Wright for also reaching 25 years of service; Bruno Banuelos for 20 years of service; Katie Lozano and Amy Seeraty for 15 years of service; Mary Hirsch and Cory Linder for 10 years of service; City Council Regular Minutes January 16, 2024 Page 3 of 10 and Cheri Bailiff, Lukasz Buchwald, Juan Hernandez, Erick Monsivaiz, and Carlos Rivera for five years of service; Congratulated newly appointed Deputy City Clerk Enyssa Sisson; Congratulated Wayfarers Chapel on its recent National Historic Landmark designation; Roadwork Along Palos Verdes Drive South on January 17-19 from 9 a.m. to 3:30 p.m.; Palos Verdes Nature Preserve Quarterly Public Forum on January 17 at 6 p.m.; Volunteering opportunity for the upcoming homeless count; Los Angeles County Supervisor 4th District Candidate Debate on January 24 from 7-8:30 p.m. — 8:3.0 p.m.; Community Emergency Response Team info session on January 25 at Hesse Park at 7 p.m.; Youth Mental Health Summit on January 27 at 9:30 a.m.- 2:30 p.m.; Martin Luther King Day; and Wished Councilmember Seo a Happy Birthday. CONSENT CALENDAR: City Clerk Takaoka noted that late correspondence was distributed for Items I and P and there were no requests to speak. Mayor Pro Tem Alegria moved, seconded by Councilmember Seo, to approve the Consent Calendar as presented. The motion passed on the following roll call vote: AYES: Seo, Alegria, and Mayor Cruikshank NOES: None ABSENT: Bradley and Ferraro A. Approval of Minutes (Sisson) Approved the Minutes of December 19, 2023 Regular Meeting. B. Registers of Demands (Math) 1) Adopted Resolution No. 2024-01, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. C. Consideration and possible action to receive the November 2023 Cash Balances/Monthly Treasurer's Report. (Lin) Received and filed the November 2023 Cash Balances/Monthly Treasurer's Report for the City and the Improvement Authority. D. Consideration and possible action to approve the revised Investment Policy for Fiscal Year (FY) 2023-24. (Loya) Approved the FY 2023-24 Investment Policy applicable to the City of Rancho Palos Verdes, Rancho Palos Verdes Successor Agency to the Redevelopment Agency, City Council Regular Minutes January 16, 2024 Page 4 of 10 and Rancho Palos Verdes Improvement Authority as revised to extend the maximum maturity for government sponsored agency bonds from three years out to five years when deemed favorable for the City's investment portfolio. E. Consideration and possible action to establish the Fiscal Year 2024-25 Budget Development Calendar. (Ramos) Reviewed and approved the FY 2024-25 Budget Development Calendar. F. Consideration and possible action to award Neighborhood Beautification Grants. (Hevener) Approved awarding five grants for the Neighborhood Beautification Grant Program Cycle 21, totaling $20,883. G. Consideration and possible action to extend the term of the professional services agreement with Griffin Structures for project and construction management services for the Ladera Linda Community Park Project. (O'Neill) Ratified a change order executed by the City Manager extending the term of the professional services agreement with Griffin Structures for project and construction management services for the Ladera Linda Community Park Project, at no additional cost to the City, until January 31, 2024. H. Consideration and possible action to receive the annual valuations for City pension plans from the California Public Employees' Retirement System (CaIPERS). (Loya) Received and filed the actuarial valuations as of June 30, 2022. I. Consideration and possible action to approve a request to nominate the state historic designation of Hatano Farm for a 2024 Los Angeles Conservancy Preservation Award. (Barnes) Retroactively approved Historic Resources Group's request to nominate the successful state historic designation of Hatano Farm for a 2024 Los Angeles Conservancy Preservation Award. J. Consideration and possible action to approve Amendment No. 2 to the Professional Services Agreement with HR Green Pacific, Inc. for Interim Principal Engineer services. (Awwad) 1) Approved Amendment No. 2 to the Professional Services Agreement with HR Green Pacific, Inc. in the amount of$68,000, thereby increasing the agreement amount from $128,000 to $196,000 for Interim Principal Engineer services in the Public Works Department until April 30, 2024 as the City undergoes the recruitment process to fill the vacant position; and 2) Authorized the Mayor and City Clerk to execute the amendment in a form approved by the City Attorney. City Council Regular Minutes January 16, 2024 Page 5 of 10 K. Consideration and possible action to approve Amendment No. 2 to the Memorandum of Understanding between the four Peninsula cities and Palos Verdes Peninsula Unified School District to share costs for School Resource Officers. (Hunter) Approved Amendment No. 2 of the Memorandum of Understanding (MOU) between the four Peninsula cities and the Palos Verdes Peninsula Unified School District (PVPUSD) to continue funding shared School Resource Officers for a three-year term of service concluding on August 25, 2026 at an annual City cost not to exceed $97,500. L. Consideration and possible action to amend the appointment of the City Council liaison to the Peninsula Public Safety Committee and Regional Contract Law Committee. (Sisson) 1) Amended the appointment of Mayor Pro Tem Alegria with Councilmember Seo to the Peninsula Public Safety Committee and Regional Contract Law Committee; 2) Appointed Councilman Bradley to serve as the City Council liaison to the Public Safety Strike Force Team Subcomittee; and 3) Authorized Staff to notify the appropriate agencies of the amendments to the City Council committee and liaison appointments. M. Consideration and possible action to appoint members to the City's Youth Advisory Committee. (Hunter) 1) By majority vote of the entire City Council, appointed four members to,the Youth Advisory Committee with terms of office ending August 2024, and nine members to the Youth Advisory Committee with terms of office ending in August 2025 as recommended by the Council Subcommittee; and 2) Selected the Chair and Vice- chair of the Youth Advisory Committee as recommended by the Council Subcommittee. N. Consideration and possible action to ratify payments and file a Notice of Completion for the October 2022 emergency water damage restoration work at the Point Vicente Interpretive Center. (Copp) 1) Ratified payment in the amount of$32,947.20 to National Construction Rentals, Inc. and $56,793.62 to Servpro Industries, LLC for emergency water damage restoration at the Point Vicente Interpretive Center rendered between November 4, 2022 and April 21, 2023; 2) Accepted the restoration work performed by ATI Restorations, LLC for the October 27, 2022 water damage event as complete; 3) Authorized the City Manager to sign and the City Clerk to file a Notice of Completion for the remediation work performed by ATI Restorations, LLC with the Los Angeles County Registrar-Recorder's Office; and 4) Authorized the Director of Public Works to release the construction retention payment to ATI Restorations, LLC 35 days after recordation of the Notice of Completion by the Los Angeles County Registrar- Recorder's Office. City Council Regular Minutes January 16, 2024 Page 6 of 10 O. Consideration and possible action to award a professional services agreement to BKF Engineers for engineering and support services for the Storm Drain Improvements at Peacock Ridge Road Project. (Sunwoo) 1) Awarded professional services agreement to BKF Engineers for engineering and support services for the Storm Drain Improvements at Peacock Ridge Road Project in the amount of$37,048 with a 15% contingency of$5,557; and 2) Authorized the Mayor to execute the agreement in a form approved by the City Attorney. P. Consideration and possible action to approve amendments to professional services agreements for City Staff recruiting services. (Jacinto) 1) Approved Amendment No. 2 to the Professional Services Agreement with Gallagher Benefit Services, Inc. to increase the contract sum by $44,050, thereby increasing the not-to-exceed total agreement amount from $40,000 to $84,050 and extending the term by six months for recruitment services for the Principal Engineer and Human Resources Manager; 2) Approved Amendment No. 1 to the Professional Services Agreement with Mosaic Public Partners LLC to increase the contract sum by $24,950, thereby increasing the not-to-exceed total agreement amount from $24,990 to $49,940 for recruitment of the Deputy City Manager position; and 3) Authorized the Mayor and City Clerk to execute the amendment in a form approved by the City Attorney. CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT: None. PUBLIC HEARINGS: None. REGULAR BUSINESS: 1. Consideration and possible action to approve installing left-turn signal arrows for Hawthorne Boulevard at the, intersection with Eddinghill Drive/Seamount Drive. (Casil) City Clerk Takaoka reported that late correspondence was distributed and there were twelve requests to speak. Director of Public Works Awaad presented a staff report and PowerPoint presentation. Discussion ensued among Council Members and questions were asked of Captain Guerrero and Staff. The following members of the public addressed the City Council: David Bloome, City Council Regular Minutes January 16, 2024 Page 7 of 10 Nihal Kuruppu, Harold Avent, Marcia Avent, Brian Lynn, Mike Butler, Tim McCully, Shawn Nejad, Alva Martine Jones, Fred Weiner, and Tori Fay. The following member of the public addressed the City Council via pre-recorded voicemail: Ranko Doi. Discussion ensued among Council Members and questions were asked of Traffic Safety Committee Chair John Tye and Staff. Mayor Pro Tem Alegria moved, seconded by Councilmember Seo, to approve Staff recommendations as follows: 1) Approved the installation of left-turn signal arrows for Hawthorne Boulevard at the intersection with Eddinghill Drive/Seamount Drive, yellow reflective backplates to the signal heads on Hawthorne Boulevard, and speed limit signs on the northbound and southbound approaches of Hawthorne Boulevard; and 2) Directed Staff to include the left-turn signal arrows in the Fiscal Year (FY) 2024-25 Capital Improvement Program. The motion passed on the following roll call vote: AYES: Seo, Alegria, and Mayor Cruikshank NOES: None ABSENT: Bradley and Ferraro 2. Consideration and possible action to implement traffic calming measures for Miraleste Drive and Palos Verdes Drive East. (Casil) City Clerk Takaoka reported that late correspondence was distributed and there were six requests to speak. Director of Public Works Awaad presented a staff report and PowerPoint presentation. Director of Public Works Awaad introduced Rawad Hani, Principal Engineer of GTS, who provided answers to Council's questions. The following members of the public addressed the City Council: Ross Doolin, Matthew Laurent, Nick Mosich, Kent Phillips, and Boyd Lewbow. Discussion ensued among Council Members and questions were asked of Principal Engineer Hani and Captain Guerreo. Mayor Pro Tem Alegria moved, seconded by Councilmember Seo, to approve Staff recommendations as follows: 1) Approved the following short-term traffic calming measures for Miraleste Drive and Palos Verdes Drive East: A. Redesigned street cross-sections with narrower lanes as detailed in the General Technologies and Solutions traffic study; B. High-visibility crosswalks at six locations as described within the General Technologies and Solutions traffic study; C. Rapid flashing beacon on Palos Verdes Drive East directly south of Marion Drive; D. Advisory traffic City Council Regular Minutes January 16, 2024 Page 8 of 10 signs as determined by the Public Works Director; and E. Continued traffic law enforcement;, and 2) Directed Staff to assess the effectiveness of the short-term traffic calming measures after implementation and, if warranted, to return to the City Council to consider additional long-term traffic calming measures. The motion passed on the following roll call vote: AYES: Seo, Alegria, and Mayor Cruikshank NOES: None ABSENT: Bradley and Ferraro 3. Consideration and possible action to consider the California Public Interest Research Group's (CALPIRG) request to oppose income graduated fixed rate increase advocated by Southern California Edison (SCE). (Villalpando) City Clerk Takaoka reported that late correspondence was distributed and there were six requests to speak. Senior Administrative Analyst Villalpando provided a brief introduction summary of the item and introduced Jenn Engstrom, State Director of CALPIRG, who provided a staff report and PowerPoint presentation. Discussion ensued among Council Members. III Councilmember Seo moved, seconded by Mayor Pro Tem Alegria, to approve Staff recommendations as follows: 1) Received and filed a presentation from CALPIRG representatives on SCE's request to establish income graduated fixed rates; and 2) Authorized the Mayor to sign a letter opposing income graduated fixed rates. The motion passed on the following roll call vote: AYES: Seo, Alegria, and Mayor Cruikshank NOES: None ABSENT: Bradley and Ferraro 4. Consideration and possible action to receive biannual reports from various City advisory boards and the Planning Commission. (Sisson) City Clerk Takaoka reported that there were no requests to speak. Deputy City Clerk Sisson shared a staff report and PowerPoint presentation and noted that each work plan and biannual report would be presented by the respective chairs of the advisory boards and Planning Commission. Chair O'Brien presented for the Civic Center Advisory Committee (CCAC); Chair Sprinkel presented for the Emergency Preparedness Committee (EPC); Chair Lewis presented for the Finance Advisory Committee (FAC); Chair Spielman presented for the Infrastructure Management Advisory Committee (IMAC); Chair Chura presented City Council Regular Minutes January 16, 2024 Page 9 of 10 for the Planning Commission, (PC); and Chair Tye presented for the Traffic Safety Committee (TSC). Discussion ensued among Council Members and questions were asked of Staff. I Mayor Cruikshank moved, seconded by Mayor Pro Tem Alegria, to approve Staff recommendations as follows: Received and filed biannual reports and work plans from the City's Advisory Boards and Planning Commission. The motion passed on the following roll call vote: AYES: Seo, Alegria, and Mayor Cruikshank NOES: None ABSENT: Bradley and Ferraro CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER: None. FUTURE AGENDA ITEMS: Mayor Pro Tern Alegria and Mayor Cruikshank requested staff to provide an update on speed cameras and loud exhaust legislation for an upcoming meeting. CITY COUNCIL ORAL REPORTS: Each Council Member present reported on his/her attendance at various organization and association meetings. ADJOURNMENT: At 9:55 P.M., Mayor Cruikshank adjourned to February 6, 2024, for a Closed Session Meeting, followed by a Regular meeting at 7:00 P.M. ntiAk , Joh O ruikshank, Mayor Attest: 67aoka, CtyClerk I City Council Regular Minutes January 16, 2024 Page 10 of 10