CC SR 20240116 M - YAC Advisory Board Appointments
CITY COUNCIL MEETING DATE: 01/16/2024
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to appoint members to the City’s Youth Advisory
Committee.
RECOMMENDED COUNCIL ACTION:
1. By majority vote of the entire City Council, appoint four members to the Youth
Advisory Committee with terms of office ending August 2024, and nine members
to the Youth Advisory Committee with terms of office ending in August 2025 as
recommended by the Council Subcommittee; and,
2. Select the Chair and Vice-chair of the Youth Advisory Committee as recommended
by the Council Subcommittee.
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Shaunna Hunter, MPA, Administrative Analyst
REVIEWED BY: Same as below
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. List of applicants (page A-1)
B. City Council Policy No. 54A (page B-1)
C. July 18, 2023 City Council Staff Report YAC (page C-1)
BACKGROUND:
On July 18, 2023, the City Council adopted City Council Policy No. 54A thereby creating
the City’s first-ever Youth Advisory Committee (YAC) (Attachments B and C). Mayor Pro-
Tem Alegria and Councilmember Seo were selected as the Council Subcommittee
(Subcommittee) for the YAC. The City Council asked the Subcommittee to conduct
interviews on behalf of the entire City Council pursuant to Section 10.2 of Chapter 10 of
the City Council Procedures Manual which states:
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CITYO RANCHO PALOS VERDES
“The Council must and will make appointments to citizen City boards,
commissions, and committees pursuant to City Council Policy No. 6. Applicants
may be interviewed by the Council at a public meeting and shall be appointed by
a majority vote of the Council. All appointees serve at the pleasure of the Council.”
Recruitment began in July 2023 to appoint members to the newly formed YAC by City
Council Action. The recruitment for the vacancies was advertised and posted according
to City Council Policy No. 6 between September 1 and September 22, 2023. The
recruitment period was extended through October 6, 2023. At the conclusion of the
extended recruitment period, 24 applicants expressed interest, but only 16 were invited
for interviews and of the 16, 15 candidates scheduled their interview with the sub-
committee due to residency requirements, incomplete applications, and age requirements
to be a YAC member.
On December 13, 2023, the City Council Subcommittee conducted interviews of the 15
candidates that scheduled interviews. The subcommittee is now putting forward its
recommended appointment to the YAC for the Council’s consideration.
DISCUSSION:
Per the Subcommittee’s recommendation, candidates listed below will serve only one
year, in compliance with the City Council Policy No. 54A (attachment B-1) as they are
transitioning either from intermediate to high school or graduating out of high school.
Candidates that still meet the requirements may reapply for vacant seats in June 2024.
1. Aiden Cruz (Miraleste)-term expires June 2024
2. Sydney Iravancy (Pen HS)- term expires June 2024
3. Tristan Tang (Pen HS)- term expires June 2024
4. Braydan Maloney (Pen HS)- term expires June 2024
Candidates listed below will serve two years and may reapply for an additional term at
the conclusion of their term if they still meet the requirements set forth in City Council
Policy No. 54A (attachment B-1)
1. Kieran Peterson (Pen HS)- term expires June 2025
2. Jacob Ma (Pen HS)- term expires June 2025
3. Sarah Porter (Pen HS)- term expires June 2025
4. Grace Lozano (Pen HS) – term expires June 2025
5. Andrew Lu (Pen HS) - term expires June 2025
6. Katelyn Beggans (Chadwick)- term expires June 2025
7. Mattia Magnatta (Chadwick) - term expires June 2025
8. Evan Yao (Chadwick)- term expires June 2025
9. Nikita Kapoor (Miraleste)- term expires June 2025
Per the Subcommittee’s recommendation, candidates listed below are recommended
for the position of Chair and Vice Chair expiring at the end of their term.
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• YAC Chair: Braydan Maloney
• YAC Vice Chair: Jacob Ma
ADDITIONAL INFORMATION:
First Meeting
The first meeting of the YAC will be held on January 29 at 4:00 PM at the Community
Room located at the Ken Dyda Civic Center.
Youth Mental Health Summit South Bay
The YAC has been invited by the Los Angeles County Department of Public Health in
partnership with the Office of Violence Prevention to participate in the Youth Mental
Health Summit South Bay taking place at Ken Miller Recreation Center in Torrance on
Saturday, January 27 from 9:30 a.m. to 3:00 p.m. The Mental Health Summit will include
mindfulness exercises, a resource fair, workshops, speakers, breakfast, and training
opportunities. This summit focuses on capacity building with youth in Los Angeles County
and will be the first opportunity for the YAC members to represent Rancho Palos Verdes.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action s are available for
the City Council’s consideration:
1. Direct Staff to readvertise the recruitment to conduct further interviews.
2. Take other action, as deemed appropriate.
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1 Beggans, Katelyn Chadwick 11 4:45 p.m. interview
2 Cruz, Aiden Miraleste Intermediate 8 3:45 p.m. interview
3 Iravanchy, Sydney Peninsula HS 12 2:30 p.m. interview
4 Kapoor, Nikita Miraleste Intermediate 6-7 5:30 p.m. interview
5 Li, Tommy Chadwick 10 3:30 p.m. interview
6 Lozano, Grace Peninsula HS 11 4:00 p.m. interview
7 Lu, Andrew Peninsula HS 11 4:15 p.m. interview
8 Ma, Jacob Peninsula HS 11 6:00 p.m. interview
9 Magnatta, Mattia Chadwick 9 5:00 p.m. interview
10 Maloney, Braydan Peninsula HS 12 5:15 p.m. interview
11 Peterson, Kieran Peninsula HS 10 5:45 p.m. interview
12 Porter, Sarah Peninsula HS 11 3:15 p.m. interview
13 Tang, Tristan Peninsula HS 12 3:00 p.m. interview
14 Thurairajah, Ariena Palos Verdes HS 10 4:30 p.m. interview
15 Yao, Evan Chadwick 10 2:45 p.m. interview
Applicant Name School Grade Other Notes#
A-1
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CITY COUNCIL POLICY
NUMBER: 54A
DATE ADOPTED: July 18, 2023
AMENDED:
SUBJECT: Youth Advisory Committee
POLICY:
MISSION STATEMENT
The mission of the Youth Advisory Committee is to advocate for the needs of the youth
by elevating youth voices to improve their overall well-being and allow the youth to engage
with the inner workings of local government.
FUNCTION
In the Youth Advisory Committee, student Committee members will:
x Learn about and become involved with local government. Not only will they take
part in City work, but they will also help improve the quality of life for the youth
community in the City of Rancho Palos Verdes. Committee members will receive
feedback from their peers and use this information to recommend solutions to
rising issues.
x Learn about the inner workings of local government and will receive guidance and
a new understanding of how the City’s goals are developed and implemented.
x Receive feedback from the youth community to improve the quality of life for
children and teenagers.
x Help to inform the youth community about ongoing events, programs, and other
activities within the City of Rancho Palos Verdes.
x Help provide the youth with the opportunity to voice their opinions and propose
issues within the city or any area they may have.
x Assist with City projects or planning of City events.
MEMBERSHIP
Participants must have written parental consent.
The Committee will have 13 members who are a part of the Rancho Palos Verdes
Community, meaning that these students must live within the city of Rancho Palos Verdes.
B-1
Members may range in grade from 7th to 12th grade. Students may serve terms of different
length based on their grade level. Students may not serve more than two terms regardless
of other term conditions, and when there is a vacancy in the committee, a new committee
member will be appointed to fill that absence.
Students in 7th and 9th-11th grade will serve terms that are two years in length. 8th and 12th
grade students will serve terms that are one year in length. Students may serve a total of
two terms regardless of grade and term length.
Terms may be renewed at the end of one’s term. Returning members may not serve more
than two consecutive terms.
Members must attend meetings and participate in activities and events that are hosted or
organized by the Committee.
Committee members that acquire two or more absences throughout a single term may
be terminated from the Committee at the discretion of the Council subcommittee.
Consideration may be made to return at a later time to complete the term.
Whenever a vacancy occurs, the Council subcommittee shall fill the vacancy for the
remainder of the term.
COMMITTEE MEMBER SELECTION
Committee members will be selected by the City Council for showing previous
participation in their community and other related activities. These selected Committee
members must plan to serve at least one 1-year term.
The City Council will elect a Chair and Vice Chair that will lead the committee for the
following term. The selected Chair and Vice Chair will have specific leadership roles and
responsibilities.
The Chair and Vice Chair must serve at least one year on the Committee before being
selected for the role with exception of the first year of the Committee.
If either the Chair or Vice Chair vacates their seat at any point throughout a term, the
subcommittee can elect another Committee member to fill that position for the remainder
of the term.
Committee members must actively participate in the Committee meetings.
STAFF LIAISON
One senior member of City staff shall be appointed by the City Manager as the YAC’s
Staff Liaison, and they or their designee must be present at all meetings.
B-2
The meeting agendas and minutes will be prepared by the Staff Liaison prior to the
meeting date, with input from the Committee Chair and the Council subcommittee.
MEETINGS AND AGENDAS
The Youth Advisory Committee will hold meetings as deemed appropriate throughout the
duration of the school year and will be on hiatus during the summer break. All meeting
agendas will be provided to the Committee members and anyone in attendance.
Meetings will be held at the City of Rancho Palos Verdes Ken Dyda Civic Center in the
Community Room. Should the location change, appropriate notifications and postings will
occur. These meetings will last for approximately one hour.
a. All meetings shall be open and public, and all persons shall be permitted to attend
any meeting, and they may not be recorded.
b. Meeting timeframes will be established with the staff liaison that best fits the
schedule of students.
c. A quorum is formed when more than half of the Committee members are present.
d. No business may be conducted unless a quorum of members is present at a
meeting.
e. A written agenda must be prepared for each regular or adjourned regular meeting
of each legislative body.
f. Action or discussion on any item not appearing on the posted agenda is generally
prohibited.
g. The agenda must be posted within 72 hours of the meeting time.
h. There must be a brief description that is sufficient to inform the public about the
nature of each item on the agenda.
i. Committee members will take suggestions for topics or activities that may come
up during a “future agenda items” item on the agenda. They may also obtain
suggestions from anyone in the youth community and bring up the suggestions on
their behalf during that item.
j. Emails and text messages by Committee members regarding Committee business
may be subject to public disclosure under the California Public Records Act.
k. A majority of Committee members shall not discuss Committee matters outside of
the meetings.
l. No Committee member shall respond to, comment on, or share any other
Committee member’s social media post relating to Committee business.
WORKPLAN
The committee will cooperate with city staff liaison to prepare an annual work plan that
will be presented to City Council for approval. The work plan shall include a review of the
Committee’s goals, activity feedback, project progress, and results from events hosted by
the Committee. Throughout the year, there will be two check-ins to discuss with City
Council the progress that the Committee has made throughout that period.
B-3
CITY COUNCIL SUBCOMMITTEE
The City Council subcommittee will consist of two City Council members. The
subcommittee will oversee the Committee application review and interviewing process.
The subcommittee will have the final decision in selecting those that will be accepted into
the committee.
COMPENSATION
Students will not receive paid compensation for their participation in the Youth Advisory
Committee. This is a volunteer program.
Students may use this program to receive volunteer service hours based on their amount
of participation in the Youth Advisory Committee.
CODE OF CONDUCT
Because the Youth Advisory Council’s members are minors, individuals who attend
meetings will be required to avoid foul language and personal attacks. Respectful
discourse, including disagreement, are encouraged.
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