CC SR 20240116 G - Griffin Ladera Linda Contract Extension
CITY COUNCIL MEETING DATE: 01/16/2024
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to extend the term of the professional services
agreement with Griffin Structures for project and construction management services for
the Ladera Linda Community Park Project.
RECOMMENDED COUNCIL ACTION:
(1) Ratify a change order executed by the City Manager extending the term of the
professional services agreement with Griffin Structures for project and construction
management services for the Ladera Linda Community Park Project, at no
additional cost to the City, until January 31, 2024.
FISCAL IMPACT: None
Amount Budgeted: $759,000
Additional Appropriation: N/A
Account Number(s): 333-400-8405-8001 ARPA – Ladera Linda Community Park – Professional Services
ORIGINATED BY: James O’Neill, Project Manager
REVIEWED BY: Ramzi Awwad, Public Works Director
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Change Order No. 4 to Griffin Structures Professional Services Agreement
(Page A-1)
BACKGROUND AND DISCUSSION:
The City entered into a professional services agreement (PSA) with Griffin Structures
(Griffin) for project management and construction management services for the Ladera
Linda Community Park Project (Project) on September 7, 2021. Griffin has been providing
these services to oversee the construction of this park project.
On November 14, 2023, the City Council ratified a change order to extend the term of
Griffin’s PSA through December 31, 2023 at no additional cost to the City.
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Construction of the Project is expected to be completed by early 2024, with remaining
activities requiring continued construction management support. Staff intended to request
authorization for extending the term of the Griffin PSA at the City Council meeting
originally scheduled for January 3, 2024. However, because that meeting was cancelled,
after conferring with the City Attorney’s Office, the City Manager executed a change order
(Attachment A) to allow for continuing construction management services at no additional
cost to the City through January 31, 2024, with the intent of requesting City Council
ratification of the change order. This extension will allow for completion of items with which
Griffin has been intimately involved. The City Council is now being asked to ratify the City
Manager’s executed change order.
ADDITIONAL INFORMATION:
Staff have begun planning for the opening of the Ladera Linda Community Park and
accompanying ribbon-cutting ceremony. At this time, the afternoon of Friday, February
23, 2024 is the date tentatively scheduled for the ribbon-cutting ceremony that will be
confirmed in the coming weeks in accordance with the Project’s receipt of the certificate
of occupancy. Additional information on the opening will be disseminated through the
City’s various communication channels.
CONCLUSION:
Staff therefore recommends that the City Council ratify the change order executed by the
City Manager extending the term of the Griffin PSA.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action s are available
for the City Council’s consideration:
1. Do not ratify the change order executed by the City Manager and direct staff to
contract with another construction management and inspection firm for the
remaining duration of construction. This action would potentially negatively impact
the completion of certain items with which Griffin is intimately familiar.
2. Take other action, as deemed appropriate.
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City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
(310)544‐5252
www.publicworks@rpvca.gov
8405
4
0 Hrs 0 Hrs 0.0 Hrs
153 Hrs 153.0 Mo 0.0 Hrs
396.5 Hrs 396.5 Hrs 0.0 Hrs
3,674 Hrs 3,673.5 Hrs 0.0 Hrs
0 Units 0.0 Units 0.0 Units
0.85 Units 0.9 Units 0.0 Units
22
127
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NEW CONTRACT AMOUNT:$758,970.00 NEW COMPLETION DATE:01/31/24
DESCRIPTION AND LOCATION OF PROPOSED WORK
ITEM
NO.
ORIGINAL
QUANTITY
NEW
QUANTITY
QUANTITY
DIFFERENCE
UNIT
PRICE
PRICE
DIFFERENCEDESCRIPTION
$210.00 $0.00
PROFESSIONAL SERVICES AGREEMENT CHANGE ORDER FORM
CONTRACT NUMBER:FY2022-008 PROJECT NAME:Ladera Linda Community Park
PURCHASE ORDER NUMBER:20220115 PROJECT CODE:
CHANGE ORDER NUMBER:DATE:12/29/23
CONTRACTOR NAME:Griffin Structures
Time extension.
SUMMARY OF QUANTITY CHANGES
ADDITIONAL
WORKING DAYS
$275.00 $0.00Principal in Charge
Project Executive
$175.00 $0.00 22
$185.00 $0.00Sr. Prog. & Const. Mgr
Construction Manager
$13,200.00 $0.00Estimating
$0.00
$12,500.00 $0.00Reimburseables
ORIGINAL COMPLETION DATE:09/29/23
TOTAL OF TIME EXTENSIONS #1-3:Working Days
TOTAL OF TIME EXTENSION #4:Working Days
Totals $0.00 22
WORKING DAYS WILL BE ALLOWED FOR THIS WORK
ORIGINAL CONTRACT AMOUNT:$660,000.00
A TIME EXTENSION OF
TOTAL OF CHANGE ORDERS #1-3:$98,970.00
TOTAL OF CHANGE ORDER #4:
1 of 2 A-1
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
(310)544‐5252
www.publicworks@rpvca.gov
4
Recommended:
Date:
Signature
Contractor:Date:
Signature
City:Date:
Signature
Date:
Signature
Ara Mihranian Date:
City Manager Signature
CONTRACTOR NAME:Griffin Structures
PURCHASE ORDER NUMBER:20220115
CHANGE ORDER NUMBER:PROJECT CODE:8405
PROFESSIONALSERVICES AGREEMENT CHANGE ORDER FORM
CONTRACT NUMBER:FY2022-008 PROJECT NAME:Ladera Linda Community Park
Director of Public Works
Jon Hughes
Ramzi Awwad
Ramzi Awwad
President
Accepted and Executed by:
Contractor Officer
Except as set forth, all terms and provisions of the contract and all prior change orders remain in full force and effect.
Project Manager
James O'Neill
Execution of this Change Order by both parties constitutes a binding agreement. This document constitutes the entire agreement between
the parties. The person signing this Change Order for Contractor hereby represents and warrants that he/she is fully authorized to sign this
Agreement on behalf of Contractor.
By signing this Change Order, Contractor understands and agrees that it is accepting the specified sums and adjustment of contract time of
completion (if any) set forth herein as full, final and complete satisfaction of any and all claims by Contractor for all costs and expenses of
Contractor and anyone for whom Contractor may be responsible for the work referred to herein, including but not limited to costs or expenses
of the Contractor or any of its subcontractors, materials suppliers, vendors or anyone else for whom Contractor is responsible, for labor,
materials, services or equipment, no matter how characterized, whether known or unknown to Contractor, including but not limited to, all field
and home office overhead, delay costs/claims, acceleration costs/claims, unabsorbed or under-absorbed home office overhead, extended
field costs, general conditions, claim preparation costs, inefficiencies, or the like, no matter how characterized. Contractor further understands
and agrees by signing this Change Order that any attempt by Contractor to purportedly reserve rights to claim additional time or
compensation for the work referred to herein, is void.
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