CC SR 20230815 C - NOC Silver Spur North of Hawthorne
CITY COUNCIL MEETING DATE: 08/15/2023
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to file a Notice of Completion for the Pavement
Management Program – Arterial Roadway Rehabilitation Silver Spur Road (North of
Hawthorne Boulevard).
RECOMMENDED COUNCIL ACTION:
(1) Accept the Pavement Management Program – Arterial Roadway Rehabilitation
Silver Spur Road (North of Hawthorne Boulevard) as complete;
(2) Authorize the City Clerk to file a Notice of Completion for the project with the Los
Angeles County Registrar-Recorder’s Office; and if no claims are filed within 35
days after recordation, send a notice to the surety company to exonerate the
Performance Bond; and,
(3) Authorize the Director of Public Works to release the 5% construction retention
payment to Hardy & Harper, Inc., 35 days after the recordation of the Notice of
Completion by the Los Angeles County Registrar-Recorder’s Office, contingent
upon no claims being filed on the project, and the contractor posting an acceptable
warranty bond with the City.
FISCAL IMPACT: The total construction cost was $814,406, which is under the
construction budget of $944,900.
Amount Budgeted: $1,930,096
Additional Appropriation: N/A
Account Number(s): 333-400-8843-XXXX ($1,672,000) (ARPA – Various Accounts)
330-400-8843-XXXX ($143,000) (CIP – Various Accounts)
220-400-8843-XXXX ($115,096) VR
(Measure R-Various Accounts)
ORIGINATED BY: Ramzi Awwad, Public Works Director
REVIEWED BY: Same as above
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Notice of Completion (page A-1)
B. May 16, 2023 City Council Staff Report
1
RANCHO PALOS VERDES
-
BACKGROUND AND DISCUSSION:
On May 16, 2023, the City Council awarded a construction contract to Hardy & Harper,
Inc. for the Pavement Management Program – Arterial Roadway Rehabilitation Silver
Spur Road (North of Hawthorne Boulevard) in the amount of $859,000, with a 10%
contingency of $85,900.
This project rehabilitated the roadway by removing the top layer of asphalt and replacing
it with new asphalt. Additionally, work included repair or replacement of damaged curb
and gutter and sidewalk, replacement of signage and striping as needed, and upgrading
of certain curb ramps to meet current accessibility codes.
Construction was completed on July 11, 2023. Picture 1 shows the existing conditions
prior to construction, and Picture 2 shows the conditions upon completion of construction.
Picture 1- Existing Condition Before Construction
2
Picture 2 – Post Construction Condition
The contract includes a 12-month warranty period requiring the contractor to remedy any
defective work. The project area will be monitored for the duration of the warranty period.
A financial summary of the project is provided in Table 1 on the following page.
3
Table 1 – Financial Summary for Silver Spur North of Hawthorne Blvd
CONCLUSION:
The construction contractor, Hardy & Harper, Inc., has completed all work in accordance
with the plans, specifications, and construction contract. Therefore, Staff recommends
accepting the project as complete and filing a Notice of Completion with the Los Angeles
County Registrar-Recorder’s Office. If no claims are filed within 35 days after recordation,
the City will release the 5% retention, and upon the contractor posting an acceptable
warranty bond, notify the surety company to exonerate the Performance Bond.
ALTERNATIVES:
In addition to Staff recommendation, the following alternative action s are available for the
City Council’s consideration:
1. Identify concerns with the project and d irect Staff not to file the Notice of
Completion for Pavement Management Program – Arterial Roadway
Rehabilitation Silver Spur Road (North of Hawthorne Boulevard) until the concerns
are resolved; and
2. Take other action, as deemed appropriate.
Fund Budget Notes
220 115,096.00 FY21-22
333 1,672,000.00 FY22-23
Additional Appropriation 330 143,000.00 FY22-23
Revised Budget 1,930,096.00
Fund Project Budget
Project-to-Date
Actuals
Project-to-Date
Committed
Project
Remaining
Balance
8001 Professional/Technical Services 220 25,819.15 25,819.15 - - Measure R
8801 Infrastructures 220 89,276.85 26,251.60 63,025.25 - Measure R
8001 Professional/Technical Services 333 96,000.00 20,962.50 39,037.50 36,000.00 ARPA
8005 Engineering Design Services 333 84,000.00 - - 84,000.00 ARPA
8006 Inspection 333 120,000.00 - - 120,000.00 ARPA
8802 Other Improvements 333 1,372,000.00 814,406.93 130,493.07 427,100.00 ARPA
8802 Other Improvements 330 143,000.00 - - 143,000.00 CIP Fund
Project Total 1,930,096.00$ 887,440.18$ 232,555.82$ 810,100.00$
8843 - Arterial Roadway Rehabilitation Silver Spur Road (North of Hawthorne Boulevard)
Project Costs Summary
Project Budget Summary
Description
Original Budget
Additional Appropriation
4
t
+
NOTICE OF COMPLETION
(CA Civil Code 9204- Public Works)
Notice is hereby given by the undersigned owner, a public entity of the State of California, that a
public work of improvement has been completed, as follows:
Project title or description of work:
Date of completion:
Nature of owner:
Interest or estate of owner:
Address of owner:
Name of contractor:
Address of contractor:
Pavement Management Program – Arterial Roadway Rehabilitation Silver Spur
Road (North of Hawthorne Boulevard)
July 11, 2023
Local Government Agency
Owned by City of RPV Fee Simple Absolute
30940 Hawthorne Boulevard, Rancho Palos Verdes, CA, 90275
Hardy & Harper, Inc.
32 Rancho Circle, Lake Forest, CA 92630
Street address or legal description of site: Silver Spur Rd between Hawthorne Blvd and Elkmont Dr
Dated: Owner: City of Rancho Palos Verdes
(Name of Public Entity)
By:
Title: Ara Mihranian, AICP, City Manager
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I am the City Clerk of the City of Rancho Palos Verdes, the public entity which executed the foregoing
notice and on whose behalf I make this verification; I have read said notice, know its contents, and the
same is true. I certify under penalty of perjury that the foregoing is true and correct.
Executed at Rancho Palos Verdes , California on (Date)
By:
Title: Teresa Takaoka, City Clerk
Revised 05/2019
RECORDING REQUESTED BY:
A-1
To be recorded with County Recorder
within 15 days after completion.
No recording fee.
City of Rancho Palos Verdes
Attn : C ity Clerk
30940 Hawthorne Blvd
Rancho Palos Verdes , CA 90275
AND WHEN RECORDED MAIL TO :
Same as above
THIS SPACE FOR RECORDERS USE ONLY