Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
CC SR 20230718 H - Griffin Civic Center Amendment 1
CITY COUNCIL MEETING DATE: 07/18/2023 AGENDA REPORT AGENDA HEADING: Consent Calendar AGENDA TITLE: Consideration and possible action to approve Amendment No. 1 to the Contract Services Agreement with Griffin Structures for project management services for the Rancho Palos Verdes Civic Center Master Plan Project. RECOMMENDED COUNCIL ACTION: (1) Approve Amendment No. 1 to the Contract Services Agreement with Griffin Structures in the amount of $21,857, thereby increasing the agreement amount from $148,029 to $169,886 and extending the term by one additional year to February 14, 2024; and, (2) Authorize the Mayor and City Clerk to execute the amendment in a form approved by the City Attorney. FISCAL IMPACT: The additional cost for Amendment No. 1 will be borne by available funds already budgeted and approved for the Civic Center Master Plan Project through the Capital Improvement Program. The recommended Council action does not request additional budget appropriation. Amount Budgeted: $1,025,000 Additional Appropriation: N/A Account Number(s): 330-400-8503-8001 (CIP Fund – Civic Center/Professional Services) VR ORIGINATED BY: Lincoln Lo, Deputy Director of Public Works REVIEWED BY: Ramzi Awwad, Director of Public Works APPROVED BY: Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Amendment No. 1 to the Contract Services Agreement with Griffin Structures (page A-1) B. Original Contract Services Agreement with Griffin Structures (page B-1) BACKGROUND AND DISCUSSION: Developing the 17-acre Upper Point Vicente Park/Ken Dyda Civic Center property has been a City goal for decades. The City completed a Citywide Parks Master Plan in 2015 that recommended a separate comprehensive master plan design and public outreach 1 RANCHO PALOS VERDES LL #' process for the site, including City Hall. The Parks Master Plan noted that current buildings, consisting of 1950s-era military buildings and various modular buildings, need significant renovation to meet organizational needs and to comply with current building codes and American with Disabilities Act requirements. In 2017, a seven-person Civic Center Advisory Committee (CCAC) was formed to explore the development of a master plan for the Civic Center to serve as a central location for community engagement and services. Over the past six years, the CCAC has diligently pursued this goal. Among its many accomplishments, the CCAC worked with the architectural firm Gensler to create, review, and approve a program document for the site, identifying site components and their approximate sizes. The program document and a subsequent validation/update were approved by the City Council in 2019 and affirmed in 2021. On February 15, 2022, the City Council approved a contract services agreement (CSA) with Griffin Structures (Griffin) in the amount of $148,029 to provide project management services for Phase 1 of the Civic Center Master Plan Project (Project). Griffin’s services include the following scope of services that make up Phase 1 of the Project: 1. Initial project document review 2. Preliminary site planning 3. Geotechnical investigation 4. Delivery analysis 5. Project schedule 6. Project budget The original CSA envisioned Griffin completing the Phase 1 scope of services under a time and materials basis, not to exceed $148,029, by August 2022. However, due to the amount of coordination with third-party agencies such as the U.S. Department of Justice and the Federal Emergency Management Agency, the duration of Phase 1 has extended beyond what was previously estimated. Furthermore, the level of ef fort associated with the additional number of reviews and revisions of the conceptual site plan and City Hall programming have also exceeded the initial estimated scope of work. Lastly, the actual expenditure on the geotechnical investigation effort was higher than expected due to permitting and traffic control requirements beyond what was originally scoped. These factors have resulted in a combined scope of work that has exceeded what was previously included in Griffin’s original contract, and Phase 1 is now projected to be completed by August 2023. To complete the remaining work in Phase 1 of the project, additional services from Griffin are necessary. Accordingly, Amendment No. 1 to the CSA is proposed to increase the contract sum by $21,857 to cover the additional costs. Amendment No. 1 also makes minor adjustments to the scope of services to include additional program refinement and support in presentations to the CCAC, Finance Advisory Committee (FAC), and the City Council. The original CSA includes an optional one-year extension of the term, which the City will exercise as part of Amendment No. 1, extending the term to February 14, 2024, although the Phase 1 work is scheduled to be completed in August 2023. 2 Amendment No. 1 does not authorize Griffin to proceed beyond the completion of Phase 1 of the project. Below is a list of envisioned project phases, which will be further defined and refined as the project progresses and delivery options are weighed. The services necessary to support completion of the subsequent phases of the project will be brought to the City Council separately for consideration at a future date. Phase 1: Project feasibility and preliminary site planning Phase 2: Design solicitation Phase 3: Schematic design Phase 4: Entitlement Phase 5: Design development Phase 6: Construction documents and permitting Phase 7: Construction contractor procurement Phase 8: Construction and move-in ADDITIONAL INFORMATION: The last remaining component of Phase 1 is the development of the project’s proposed preliminary budget. The FAC is tentatively scheduled to receive a report on the proposed preliminary budget at a special meeting on July 20, followed by a special joint meeting between the CCAC and FAC on July 27 and August 3. The FAC and CCAC’s recommendations will be tentatively presented to the City Council on August 15. CONCLUSION: Staff recommends the City Council authorize Amendment No. 1 to the CSA with Griffin for project management services to complete Phase 1 of the Civic Center Master Plan Project, and to present the project to the CCAC, FAC, and the City Council with recommendations to proceed to the next phases of the project. ALTERNATIVES: In addition to the Staff recommendation, the following alternative actions are available for the City Council’s consideration: 1. Do not approve Amendment No. 1 to the CSA with Griffin. This will result in the termination of project management services supporting the completion of Phase 1 of the project and a delay to completing Phase 1. 2. Take other action, as deemed appropriate. 3 AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES THIS AMENDMENT TO THE AGREEMENT FOR CONTRACT SERVICES (“Amendment No. 1”) by and between the CITY OF RANCHO PALOS VERDES, a California municipal corporation (“City”) and GRIFFIN STRUCTURES, a California corporation (“Consultant”) is effective as of February 14, 2023. RECITALS A. City and Consultant entered into that certain Agreement for Contract Services dated February 15, 2022 (“Agreement”) whereby Consultant agreed to provide project management and construction management services for the Rancho Palos Verdes Civic Center Master Plan Project (the “Services”) for one year, for a Contract Sum of $148,029. The Agreement provided for one additional one-year extension at the City’s discretion. B. The Services took longer than anticipated; therefore, the Contract Officer extended time for performance of the Services by 90 days, pursuant to Section 1.9 of the Agreement. However, additional time and additional work is needed to complete the Services. C. City and Consultant now desire to amend the Agreement to extend the term through February 14, 2024, modify the Scope of Services, and increase compensation by $21,857, for a total Contract Sum of $169,886. TERMS 1. Contract Changes. The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics. a. Section 2.1, Contract Sum, is amended to read: “Subject to any limitations set forth in this Agreement, City agrees to pay Consultant in the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $148,029 (One Hundred Forty Eight Thousand and Twenty-Nine Dollars)$169,886 (One Hundred and Sixty-Nine Thousand Eight Hundred and Eighty-Six Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.” b. Section 3.4, Term, is amended to read: “Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one year two years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). The City may, in its discretion, extend the Term by an additional one (1) year term by giving advance written notice of the same to Consultant not later than 45 calendar days prior to the expiration of the Term.” c. Exhibit “A” Scope of Services, is amended to read: A-1 -2- “Consultant will provide Project Management and Construction Management Services for the Civic Center Project, as follows: 1. Initial Project Document Review. Griffin Structures will perform an initial document review of all existent project documentation. This will include the review of any previous geotechnical analysis, previous site planning efforts, ALTA surveys, hazardous materials surveys, and utility drawings. This effort will also include the review of the recent programming efforts completed to date, analyze potential areas for efficiencies and/or enhancements, and formalize this documentation into an initial space planning exercise. 2. Preliminary Site Planning. After completing an initial project review, Griffin will implement and oversee an initial Site Planning effort for the purpose of assessing overall site constraints and capabilities. It has been recommended that the City utilize Gensler Architecture firm for this effort as they are the author of the programming document and have intimate understanding of the site. Griffin structures will manage Gensler’s efforts under a direct prime contact with the City. 3. Geotechnical investigation. Key to understand the nature of the site will be the performance of a Geotechnical investigation. It will be important to get a better understanding of the geologic constraints the site may have in the preparation of an initial site plan, the scope for which is included below. To execute this effort, Griffin is prepared to subcontract with a firm directly. 4. Delivery Analysis. Based on the information gleaned during the programming and preliminary site planning phases, Griffin will perform and in- depth analysis of various forms of delivery and make recommendations to the City for implementation. This analysis will include analysis of Design-Bid-Build, Design-Build, CM at Risk, and Public Private Partnerships. 5. Project Schedule. Based on the Delivery Analysis, and after considering various delivery options, Griffin will then produce a comprehensive project schedule that will include all phases of the project, all necessary procurements, design iterations, approvals, permitting, bidding, and construction. This project schedule will then serve as the road map for the remainder of the project and will be updated periodically. 6. Project Budget. Griffin will take all the analysis and information described above and produce a Project Estimate and Budget for the project. This estimate and budget will include all consultant costs, investigations, inspections, management, construction costs, FF&E, electronics and networking, utility costs, City staff costs, and contingency. For the period of April 1, 2023 through August 30, 2023, Consultant shall provide the following additional services: 7. Program Refinement. Review the programming of the proposed City Hall building, and provide recommendations on programming needs to accommodate the different functions of City Hall. Deliverable to include revisions to the A-2 -3- Programming Documents in paragraphs 1-6 above and a summary of square footage needs of the proposed City Hall. 8. Presentations. Consultant will participate in presentations of the Civic Center Site Plan, Financing Plan, and Conceptual Design to the Civic Center Advisory Committee, Finance Advisory Committee, and the City Council. See attached Griffin Structures Fee Proposal (ASR 01) d. Exhibit “C” Schedule of Compensation is repealed and replaced with the attached Exhibit “C” Amendment No. 1 Schedule of Compensation. e. Exhibit “D” Schedule of Performance is repealed and replaced with the attached Exhibit “D” Amendment No. 1 Schedule of Performance. 2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No. 1 to the Agreement. 3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation. Consultant represents and warrants to City that, as of the date of this Amendment No. 1, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. City represents and warrants to Consultant that, as of the date of this Amendment No. 1, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. 4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment. 5. Authority. The persons executing this Amendment No. 1 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said party is bound. [SIGNATURES ON FOLLOWING PAGE] A-3 -4- IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on the dates set forth below, with express intent that this Amendment No. 1 shall be effective as of February 14, 2023. CITY: CITY OF RANCHO PALOS VERDES, a municipal corporation ____________________________________ Barbara Ferraro, Mayor Date:_________________, 2023 ATTEST: _________________________________ Teresa Takaoka, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP _________________________________ William W. Wynder, City Attorney CONSULTANT: GRIFFIN STRUCTURES, a California corporation By: ________________________________ John Hughes President By: ________________________________ Mark Hoglund Chief Financial Officer Address: 1 Technology Drive Suite 1829 Irvine, California 92618 Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, A-4 -5- ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY. A-5 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF LOS ANGELES On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. A-6 □ □ □ □ □ □ □ □ □ CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF LOS ANGELES On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. A-7 □ □ □ □ □ □ □ □ □ Exhibit “C” AMENDMENT NO. 1 SCHEDULE OF COMPENSATION Item No. Description Project Executive Sr. PM & CM Pre-Design Manager Estimator $210/hr. $195/hr. $195/hr. $185/hr. 1 Phase 1: Site Planning and Conceptual Design 125 216 92 76 1.1 Initial Project Analysis and Start Up 1.2 Geotechnical Investigation 1.3 Initial Site Planning 1.4 Site Planning Revisions 1.5 Delivery Analysis 1.6 Project Master Schedule 1.7 Project Estimate and Budget 1.8 Presentations to Committees and City Council Hours 125 216 92 76 Sub-Total $26,250 $42,120 $17,940 $14,060 Total Staff Cost $100,370 Geotechnical Sub-Consultant (Leighton) $66,247 Reimbursables $3,269 Grand Total $169,886 A-8 Exhibit “D” AMENDMENT NO. 1 SCHEDULE OF PERFORMANCE A-9Phase 1 Actual and Forecasted Phase 1 Site Planning & Conceptual Design Initial Project Analysis and Start Up Geotechnical Investigation Initial Site Planning Site Planning Revisions Delivery Analysis Project Scheduling Project Estimate & Budgeting CCAC: Updated Site Plan, Project Schedule, Project Budget Revise and Prepare For City Council Presentation Presentation to City Council ,:: "' ~ ..0 Qj u.. ,._ "' ~ ,._ > a. "' ex: ~ 2022 ,:: :, ~ :, ~ tl0 :, ex: a. ~ ... u 0 > 0 z u Qj Cl C: "' ~ ..0 Qj u.. ,._ "' ~ 2023 ,._ a. ex: ~ ~ ,:: :, ~ :, ~ tl0 :, ex: B-1 01203 0006/736843 I EQG CONTRACT SERVICES AGREEMENT By and Between CITY OF RANCHO PALOS VERDES and GRIFFIN STRUCTURES for Project Management Services for the C1v1c Center Project B-2 AGREEMENT FOR CONTRACT SERVICES BETWEEN THE CITY OF RANCHO PALOS VERDES AND GRIFFIN STRUCTURES THIS AGREEMENT FOR CONTRACT SERVICES (herem "Agreement") 1s made and entered mto on February 15, 2022, by and between the CITY OF RANCHO PALOS VERDES, a California municipal corporation ("City") and GRIFFIN STRUCTURES, a California corporation ("Consultant") City and Consultant may be referred to, md1v1dually or collectively, as "Party" or "Parties " RECITALS A City has sought, by issuance of a Request for Proposals, the performance of the services defined and described particularly m Article I of this Agreement B Consultant, followmg subm1ss1on of a proposal for the performance of the services defined and described particularly m Article I of this Agreement, was selected by the City to perform those services C Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority to enter mto and execute this Agreement D The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly m Article I ofth1s Agreement and desire that the terms of that performance be as particularly defined and described herem OPERATIVE PROVISIONS NOW, THEREFORE, m cons1derat1on of the mutual promises and covenants made by the Parties and contamed herem and other cons1derat1on, the value and adequacy of which are hereby acknowledged, the parties agree as follows ARTICLE 1 SERVICES OF CONSULT ANT 1 1 Scope of Services In compliance with all terms and cond1t1ons of this Agreement, the Consultant shall provide those services specified m the "Scope of Services", as stated m the Proposal, attached hereto as Exh1b1t "A" and incorporated herem by this reference, which may be referred to herem as the "services" or "work" hereunder As a material mducement to the City entermg mto this Agreement, Consultant represents and warrants that 1t has the qualifications, experience, and fac1lit1es necessary to properly perform the services required under this Agreement m a thorough, competent, and professional manner, and 1s experienced m performmg the work and services contemplated herem Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herem Consultant covenants that 1t shall follow the highest professional standards m performmg the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose mtended For purposes of this Agreement, the phrase "highest professional standards" shall mean those B-3 standards of practice recognized by one or more first-class firms performing s1m1lar work under s1m1lar circumstances 1 2 Consultant's Proposal The Scope of Service shall include the Consultant's Proposal which shall be incorporated herein by this reference as though fully set forth herein In the event of any inconsistency between the terms of such Proposal and this Agreement, the terms of this Agreement shall govern 1.3 Comphance with Law Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolut1ons, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having Jurisd1ct1on in effect at the time service 1s rendered 1 4 Cahforma Labor Law If the Scope of Services includes any "pubhc work" or "maintenance work," as those terms are defined in Cahfornta Labor Code section I 720 et seq and Cahforn1a Code of Regulations, Title 8, Section 16000 et seq , and 1f the total compensation 1s $1,000 or more, Consultant shall pay prevatling wages for such work and comply with the requirements in Cahforn1a Labor Code section 1770 et seq and 1810 et seq , and all other apphcable laws, including the following requirements (a) Pubhc Work The Parties acknowledge that some or all of the work to be performed under this Agreement 1s a "pubhc work ' as defined in Labor Code Section 1 720 and that this Agreement 1s therefore subJect to the requirements of D1v1s10n 2, Part 7, Chapter 1 (commencing with Section 1720) of the Cahfornta Labor Code relating to pubhc works contracts and the rules and regulations estabhshed by the Department of Industrial Relations ("DIR") implementing such statutes The work performed under this Agreement 1s subJect to comphance monitoring and enforcement by the DIR Consultant shall post Job site notices, as prescribed by regulation (b) Prevailing Wages Consultant shall pay prevailing wages to the extent required by Labor Code Section 1771 Pursuant to Labor Code Sect10n 1773 2, copies of the preva1lmg rate of per diem wages are on file at City Hall and will be made available to any interested party on request By m1t1ating any work under this Agreement, Consultant acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevatling rate of per diem wages, and Consultant shall post a copy of the same at each Job site where work 1s performed under this Agreement (c) Penalty for Fatlure to Pay Prevatling Wages Consultant shall comply with and be bound by the prov1s1ons of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages The Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar day, or portion thereof, for each worker paid less than the preva1lmg rates as determined by the DIR for B-4 the work or craft m which the worker 1s employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor (d) Payroll Records Consultant shall comply with and be bound by the prov1s1ons of Labor Code Section 1776, which requires Consultant and each subconsultant to keep accurate payroll records and venfy such records m wntmg under penalty of perJury, as specified m Section 1776, certify and make such payroll records available for mspect1on as provided by Section 1776, and mform the City of the location of the records ( e) Apprentices Consultant shall comply with and be bound by the prov1s10ns of Labor Code Sections 1777 5, 1777 6, and 1777 7 and California Code of Regulations Title 8, Section 200 et seq concern mg the employment of apprentices on pubhc works proJects Consultant shall be responsible for compliance with these aforementioned Sections for all apprent1ceable occupations Pnor to commencmg work under this Agreement, Consultant shall provide City with a copy of the mformat1on submitted to any applicable apprent1cesh1p program W1thm 60 (sixty) days after concludmg work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to the City a venfied statement of the Journeyman and apprentice hours performed under this Agreement (f) Eight-Hour Work Day Consultant acknowledges that 8 (eight) hours labor constitutes a legal day's work Consultant shall comply with and be bound by Labor Code Section 1810 (g) Penalties for Excess Hours Consultant shall comply with and be bound by the prov1s1ons of Labor Code Section 1813 concernmg penalties for workers who work excess hours The Consultant shall, as a penalty to the City, forfeit $25 (twenty five dollars) for each worker employed m the performance ofth1s Agreement by the Consultant or by any subcontractor for each calendar day durmg which such worker 1s required or permitted to work more than 8 (eight) hours m any one calendar day and 40 (forty) hours m any one calendar week m v1olat1on of the prov1s1ons of D1v1s10n 2, Part 7, Chapter 1, Article 3 of the Labor Code Pursuant to Labor Code sect10n 1815, work performed by employees of Consultant m excess of 8 ( eight) hours per day, and 40 (forty) hours durmg any one week shall be permitted upon public work upon compensation for all hours worked m excess of 8 hours per day at not less than 1 ½ (one and one half) times the basic rate of pay (h) Workers' Compensation California Labor Code Sections 1860 and 3700 provide that every employer will be reqmred to secure the payment of compensation to its employees 1f 1t has employees In accordance with the prov1s1ons of California Labor Code Section 1861, Consultant certifies as follows "I am aware of the prov1s1ons of Section 3700 of the Labor Code which reqmre every employer to be msured agamst liability for workers' compensation or to undertake self-msurance m accordance with the prov1s1ons of that code, and I will comply with such prov1s1ons before commencmg the performance of the work of this contract" Consultant's Authonzed Initials ~ B-5 (1) Consultant's Respons1b1lity for Subcontractors For every subcontractor who will perform work under this Agreement, Consultant shall be responsible for such subcontractor's compliance with D1v1s10n 2, Part 7, Chapter I (commencing with Section 1720) of the California Labor Code, and shall make such compliance a reqmrement in any contract with any subcontractor for work under this Agreement Consultant shall be required to take all actions necessary to enforce such contractual prov1s10ns and ensure subcontractor's compliance, including without lim1tat1on, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages Consultant shall diligently take corrective action to halt or rectify any such failure by any subcontractor 1 5 Licenses, Permits, Fees and Assessments Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be reqmred by law for the performance of the services reqmred by this Agreement Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder 1 6 Fam1har1ty with Work By executing this Agreement, Consultant warrants that Consultant (1) has thoroughly investigated and considered the scope of services to be performed, (11) has carefully considered how the services should be performed, and (111) fully understands the fac1lit1es, d1fficult1es and restrictions attending performance of the services under this Agreement If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and 1s or will be fully acquainted with the cond1t1ons there existing, prior to commencement of services hereunder Should the Consultant discover any latent or unknown cond1t1ons, which will materially affect the performance of the services hereunder, Consultant shall 1mmed1ately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer in the form of a Change Order 1 7 Care of Work The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the eqmpment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence 1 8 Further Respons1bd1ttes of Parties Both parties agree to use reasonable care and diligence to perform their respective obhgat1ons under this Agreement Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes B-6 of this Agreement Unless hereafter specified, neither party shall be responsible for the service of the other 1 9 Add1taonal Services City shall have the nght at any time during the performance of the services, without invahdating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work No such extra work may be undertaken unless a wntten Change Order 1s first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (1) the Contract Sum for the actual costs of the extra work, and/or (11) the time to perform this Agreement, which said adjustments are subject to the wntten approval of the Consultant Any increase m compensation of up to 15% of the Contract Sum, or, in the time to perform of up to 90 (ninety) days, may be approved by the Contract Officer through a wntten Change Order Any greater increases, taken either separately or cumulatively, must be approved by the City Council It 1s expressly understood by Consultant that the prov1s1ons of this Section shall not apply to services specifically set forth in the Scope of Services Consultant hereby acknowledges that 1t accepts the nsk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant ant1c1pates and that Consultant shall not be entitled to add1t1onal compensation therefor City may in its sole and absolute d1scret1on have s1m1lar work done by other Consultants No claims for an increase in the Contract Sum or time for performance shall be vahd unless the procedures established in this Section are followed If in the performance of the contract scope, the Consultant becomes aware of matenal defects in the scope, duration or span of the contract or the Consultant becomes aware of extenuating circumstance that will or could prevent the completion of the contract, on time or on budget, the Consultant shall inform the Contracting Officer of an ant1c1pated Change Order This proposed change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs and proposed schedule impacts 1 10 Special Regmrements Add1t1onal terms and cond1t1ons of this Agreement, 1f any, which are made a part hereof are set forth in the "Special Requirements" attached hereto as Exh1b1t "B" and incorporated herein by thts reference In the event of a conflict between the prov1s1ons of Exh1b1t "B" and any other prov1s1ons of this Agreement, the prov1s1ons of Exh1b1t "B" shall govern ARTICLE 2 COMPENSATION AND METHOD OF PAYMENT 2.1 Contract Sum Subject to any hm1tat1ons set forth m this Agreement, City agrees to pay Consultant the amounts specified in the "Schedule of Compensation' attached hereto as Exh1b1t "C" and incorporated herein by this reference The total compensation, including reimbursement for actual expenses, shall not exceed $148,029 (One Hundred Forty Eight Thousand and Twenty-Nme Dollars) (the "Contract Sum"), unless add1t1onal compensation 1s approved pursuant to Section 1 9 B-7 22 Method of Compensatmn The method of compensation may include (1) a lump sum payment upon complet1on, (11) payment in accordance with specified tasks or the percentage of completion of the services, (111) payment for time and materials based upon the Consultant's rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, and (b) the Contract Sum 1s not exceeded, or (1v) such other methods as may be specified in the Schedule of Compensation 23 Reimbursable Expenses Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4 5, and only 1f specified in the Schedule of Compensation The Contract Sum shall include the attendance of Consultant at all proJect meetings reasonably deemed necessary by the City Coordination of the performance of the work with City 1s a critical component of the services If Consultant 1s required to attend add1t1onal meetings to fac1htate such coordination, Consultant shall not be entitled to any add1t1onal compensation for attending said meetings 2 4 Invo1ces Each month Consultant shall furnish to City an original invoice, using the City template, or in a format acceptable to the City, for all work performed and expenses incurred during the preceding month in a form approved by City's Director of Finance By submitting an invoice for payment under this Agreement, Consultant 1s certifying compliance with all prov1s1ons of the Agreement The invoice shall detail charges for all necessary and actual expenses by the following categories labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts Sub-contractor charges shall also be detailed by such categories Consultant shall not invoice City for any duplicate services performed by more than one person City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the prov1s1ons of this Agreement Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7 3, City will use its best efforts to cause Consultant to be paid within 45 (forty-five) days of receipt of Consultant's correct and undisputed invoice, however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubm1ss1on Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law 2 5 Waiver Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant B-8 ARTICLE 3 PERFORMANCE SCHEDULE 3 1 Time of Essence Time 1s of the essence in the perfonnance of this Agreement 3 2 Schedule of Performance Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perfonn all services within the time period(s) establtshed in the "Schedule of Perfonnance" attached hereto as Exh1b1t "D" and incorporated herein by this reference When requested by the Consultant, extensions to the time penod(s) specified in the Schedule of Perfonnance may be approved in writing by the Contract Officer through a Change Order, but not exceeding 90 (ninety) days cumulatively 3.3 Force Ma1eure The time penod(s) specified in the Schedule of Perfonnance for perfonnance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negltgence of the Consultant, including, but not restricted to, acts of God or of the pubhc enemy, unusually severe weather, fires, earthquakes, floods, ep1dem1cs, quarantine restrictions, nots, strikes, freight embargoes, wars, ltt1gat1on, and/or acts of any governmental agency, including the City, 1f the Consultant shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for perfonning the services for the period of the enforced delay when and 1f in the Judgment of the Contract Officer such delay 1sJust1fied The Contract Officer's detenninat1on shall be final and conclusive upon the parties to this Agreement In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this Sect10n 3.4 Term Unless earher terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect unttl completion of the services but not exceeding one year from the date hereof, except as otherwise provided in the Schedule of Performance (Exh1b1t "D") The City may, in its d1scret1on, extend the Term by an add1t1onal one (1) year tenn by giving advance written notice of the same to Consultant not later than 45 calendar days prior to the exp1rat1on of the Term ARTICLE 4 COORDINATION OF WORK 4 1 Representatives and Personnel of Consultant The following principals of Consultant ("Principals") are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all dec1s1ons in connection therewith B-9 Jon Hughes Name Dustm Alamo Name Executive V1ce-Pres1dent Title Vice President Title It 1s expressly understood that the experience, knowledge, capability and reputation of the foregomg prmc1pals were a substantial mducement for City to enter mto this Agreement Therefore, the foregomg prmc1pals shall be responsible durmg the term of this Agreement for directmg all act1v1t1es of Consultant and devotmg sufficient time to personally supervise the services hereunder All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Prmc1pals For purposes of this Agreement, the foregomg Prmc1pals may not be replaced nor may their respons1b1ht1es be substantially reduced by Consultant without the express written approval of City Add1t1onally, Consultant shall utilize only the personnel mcluded m the Proposal to perform services pursuant to this Agreement Consultant shall make every reasonable effort to mamtam the stability and contmmty of Consultant's staff and subcontractors, 1f any, assigned to perform the services required under this Agreement Consultant shall notify City of any changes m Consultant's staff and subcontractors, 1f any, assigned to perform the services required under this Agreement, prior to and durmg any such performance City shall have the right to approve or reJect any proposed replacement personnel, which approval shall not be unreasonably withheld 4 2 Status of Consultant Consultant shall have no authority to bmd City many manner, or to mcur any obligation, debt or liability of any kmd on behalf of or agamst City, whether by contract or otherwise, unless such authority 1s expressly conferred under this Agreement or 1s otherwise expressly conferred m writmg by City Consultant shall not at any time or m any manner represent that Consultant or any of Consultant's officers, employees, or agents are m any manner officials, officers, employees or agents of City Neither Consultant, nor any of Consultant's officers, employees or agents, shall obtam any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees Consultant expressly waives any claim Consultant may have to any such rights 4 3 Contract Officer The Contract Officer shall be Karma Banales, Deputy City Manager or such person as she may designate It shall be the Consultant's respons1b1lity to assure that the Contract Officer 1s kept mformed of the progress of the performance of the services and the Consultant shall refer any dec1s1ons which must be made by City to the Contract Officer Unless otherwise specified herem, any approval of City required hereunder shall mean the approval of the Contract Officer The Contract Officer shall have authority, 1f specified m writmg by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement 4 4 Independent Consultant Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herem, except B-10 as otherwise set forth herem City shall have no voice m the selection, discharge, superv1s1on or control of Consultant's employees, servants, representatives or agents, or m fixing their number, compensation or hours of service Consultant shall perform all services required herem as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obltgat1ons as are consistent with that role Consultant shall not at any time or m any manner represent that 1t or any of its agents or employees are agents or employees of City City shall not m any way or for any purpose become or be deemed to be a partner of Consultant m its business or otherwise or a jOtnt venturer or a member of any jOtnt enterprise with Consultant 4.5 Proh1b1taon Agamst Subcontractmg or Assignment The experience, knowledge, capability and reputation of Consultant, its prmc1pals and employees were a substantial inducement for the City to enter mto this Agreement Therefore, Consultant shall not contract with any other entity to perform m whole or m part the services required hereunder without the express written approval of the City, all subcontractors included in the Proposal are deemed approved In add1t1on, neither this Agreement nor any interest herem may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City Transfers restricted hereunder shall mclude the transfer to any person or group of persons actmg m concert of more than 25% (twenty five percent) of the present ownership and/or control of Consultant, takmg all transfers mto account on a cumulative basts In the event of any such unapproved transfer, mcludmg any bankruptcy proceeding, this Agreement shall be void No approved transfer shall release the Consultant or any surety of Consultant ofany ltab,hty hereunder without the express consent of City ARTICLE 5 INSURANCE AND INDEMNIFICATION 5 I Insurance Coverages W 1th out ltm,tmg Consultant's indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtam, provide and mamtam at its own expense durmg the term of this Agreement, policies of insurance of the type and amounts described below and m a form satisfactory to City (a) General ltab1hty insurance Consultant shall maintam commercial general ltab1hty insurance with coverage at least as broad as Insurance Services Office form CG 00 0 I, m an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily Injury, personal Injury, and property damage The policy must mclude contractual hab1hty that has not been amended Any endorsement restrictmg standard ISO "msured contract" language will not be accepted (b) Automobile hab1hty insurance Consultant shall mamtam automobile insurance at least as broad as Insurance Services Office form CA 00 0 I covering bodily Injury and property damage for all act1V1t1es of the Consultant arismg out of or in connection with Services to be performed under this Agreement, mcludmg coverage for any owned, hired, non-owned or rented vehicles, m an amount not less than $1,000,000 combined smgle hm1t for each accident B-11 (c) Professional hab1hty (errors & om1ss10ns) insurance Consultant shall maintain professional hab1hty insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate Any pohcy inception date, continmty date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services reqmred by this Agreement (d) Workers' compensation insurance Consultant shall maintain Workers' Compensation Insurance (Statutory L1m1ts) and Employer's L1ab1hty Insurance (with hm1ts of at least $1,000,000) Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City its officers, agents, employees and volunteers ( e) Subcontractors Consultant shall include all subcontractors as insureds under its pohc1es or shall furnish separate certificates and certified endorsements for each subcontractor All coverages for subcontractors shall include all of the reqmrements stated herein (f) Add1t1onal Insurance Pohc1es of such other insurance, as may be required in the Special Requirements in Exh1b1t "B" 5 2 General Insurance Reqmrements (a) Proof of insurance Consultant shall provide certificates of insurance to City as evidence of the insurance coverage reqmred herein, along with a waiver of subrogation endorsement for workers' compensation Insurance certificates and endorsements must be approved by City's Risk Manager prior to commencement of performance Current cert1ficat1on of insurance shall be kept on file with City at all times during the term of this Agreement City reserves the right to require complete, certified copies of all required insurance pohc1es, at any time (b) Duration of coverage Consultant shall procure and maintain for the duration of this Agreement insurance against claims for in Juries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants (c) Primary/noncontributing Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with 1t The hm1ts of insurance reqmred herein may be satisfied by a combination of primary and umbrella or excess insurance Any umbrella or excess insurance shall contain or be endorsed to contain a prov1s1on that such coverage shall also apply on a primary and non- contributory basts for the benefit of City before the City's own insurance or self-insurance shall be called upon to protect 1t as a named msured (d) City's rights of enforcement In the event any pohcy of insurance required under this Agreement does not comply with these spec1ficat1ons or ts canceled and not replaced, City has the right but not the duty to obtam and continuously mamtam the insurance 1t deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premmm from Consultant payments In the alternative, City may cancel this Agreement B-12 (e) Acceptable msurers All msurance pohc1es shall be issued by an msurance company currently authorized by the Insurance Comm1ss1oner to transact bus mess of msurance or that ts on the List of Approved Surplus Lme Insurers m the State of Cahfomta, with an assigned policyholders' Ratmg of A-(or higher) and Fmanc,al Size Category Class VI (or larger) m accordance with the latest ed1t1on of Best's Key Ratmg Gmde, unless otherwise approved by the City's Risk Manager (t) Waiver of subrogation All msurance coverage mamtamed or procured pursuant to this agreement shall be endorsed to waive subrogation agamst City, its elected or appomted officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others prov1dmg msurance evidence m comphance with these spec1ficat1ons to waive their right of recovery prior to a loss Consultant hereby waives ,ts own right of recovery agamst City, and shall reqmre s1mtlar written express waivers and msurance clauses from each of its subconsultants (g) Enforcement of contract prov1s1ons (non-estoppel) Consultant acknowledges and agrees that any actual or alleged fatlure on the part of the City to mform Consultant of non-comphance with any requirement imposes no add1t1onal obhgat1ons on the City nor does 1t waive any rights hereunder (h) Regmrements not hm1tmg Reqmrements of specific coverage features or hm1ts contamed m this section are not mtended as a hm1tat1on on coverage, hm1ts or other reqmrements, or a waiver of any coverage normally provided by any msurance Specific reference to a given coverage feature ts for purposes of clarification only as 1t pertams to a given issue and 1s not mtended by any party or msured to be all mclus1ve, or to the exclusion of other coverage, or a waiver of any type If the Consultant mamtams higher limits than the mm1mums shown above, the City requires and shall be entitled to coverage for the higher hm1ts mamtamed by the Consultant Any available msurance proceeds m excess of the specified mm,mum hm1ts of msurance and coverage shall be avatlable to the City (1) Notice of cancellat1on Consultant agrees to oblige its msurance agent or broker and msurers to provide to City with a 30 (thirty) day notice of cancellation (except for nonpayment for which a l O (ten) day notice ts required) or nonrenewal of coverage for each reqmred coverage (J) Add1t1onal msured status General hab1hty pohc1es shall provide or be endorsed to provide that City and its officers, offic1als, employees, and agents, and volunteers shall be add1t1onal msureds under such pohc1es This prov1s1on shall also apply to any excess/umbrella hab1hty pohc1es (k) Proh1b1t1on of undisclosed coverage hm1tat1ons None of the coverages reqmred herem will be m compliance with these requirements 1f they mclude any hm1tmg endorsement of any kmd that has not been first submitted to City and approved of m writmg (I) Separation of msureds A severabthty of mterests prov1s1on must apply for all add1t1onal msureds ensurmg that Consultant's msurance shall apply separately to each msured B-13 agamst whom claim 1s made or suit ts brought except with respect to the msurer's hm1ts of hab1hty The pohcy(1es) shall not contam any cross-hab1hty exclusions (m) Pass through clause Consultant agrees to ensure that its subconsultants, subcontractors, and any other party mvolved with the proJect who ts brought onto or mvolved m the proJect by Consultant, provide the same mm1mum msurance coverage and endorsements required of Consultant Consultant agrees to monitor and review all such coverage and assumes all respons1b1hty for ensurmg that such coverage 1s provided m conformity with the requirements of this section Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged m the project will be submitted to City for review (n) Agency's nght to revise spec1ficat1ons The City reserves the nght at any time durmg the term of the contract to change the amounts and types of insurance required by g1vmg the Consultant 90 (nmety) days advance written notice of such change If such change results m substantial add1t1onal cost to the Consultant, the City and Consultant may renegotiate Consultant's compensation (o) Self-msured retentions Any self-msured retentions must be declared to and approved by City City reserves the nght to requtre that self-msured retentions be ehmmated, lowered, or replaced by a deductible Self-msurance will not be considered to comply with these spec1ficat1ons unless approved by City (p) Timely notice of claims Consultant shall give City prompt and timely notice of claims made or smts mst1tuted that anse out of or result from Consultant's performance under this Agreement, and that mvolve or may mvolve coverage under any of the required hab1hty pohc1es (q) Add1t1onal msurance Consultant shall also procure and mamtam, at its own cost and expense, any add1t1onal kmds of msurance, which m its own Judgment may be necessary for its proper protection and prosecution of the work 5 3 lndemmficatlon To the full extent permitted by law, Consultant agrees to mdemnify, defend and hold harmless the City, its officers, employees and agents ("Indemnified Parties") agamst, and will hold and save them and each of them harmless from, any and all act10ns, either Jud1c1al, admm1strat1ve, arb1trat1on or regulatory claims, damages to persons or property, losses, costs, penalties, obhgat1ons, errors, om1ss1ons or hab1ht1es whether actual or threatened (herem "claims or hab1ht1es") that may be asserted or claimed by any person, firm or entity ansmg out of or m connection with the neghgent performance of the work, operat10ns or acttv1t1es provided herem of Consultant, ,ts officers, employees, agents, subcontractors, or mv1tees, or any md1v1dual or entity for which Consultant 1s legally !table ("mdemnitors"), or ansmg from Consultant's or mdemnitors' reckless or willful misconduct, or ansmg from Consultant's or mdemnitors' negligent performance of or failure to perform any term, prov1s1on, covenant or cond1t1on of this Agreement, and m connection therewith B-14 (a) Consultant will defend any action or actions filed m connection with any of said claims or liab1lit1es and will pay all costs and expenses, mcludmg legal costs and attorneys' fees mcurred m connection therewith, (b) Consultant will promptly pay any Judgment rendered agamst the City, its officers, agents or employees for any such claims or liab1lit1es arismg out of or m connection with the negligent performance of or failure to perform such work, operations or act1v1t1es of Consultant hereunder, and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom, (c) In the event the City, its officers, agents or employees 1s made a party to any action or proceedmg filed or prosecuted agamst Consultant for such damages or other claims arismg out of or m connection with the negligent performance of or failure to perform the work, operation or act1v1t1es of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses mcurred by the City, its officers, agents or employees m such action or proceedmg, mcludmg but not limited to, legal costs and attorneys' fees Consultant shall mcorporate s1m1lar mdemmty agreements with its subcontractors and 1f 1t fails to do so Consultant shall be fully responsible to mdemmfy City hereunder therefore, and failure of City to monitor compliance with these prov1s1ons shall not be a waiver hereof This mdemmficat1on mcludes claims or liab1lit1es arismg from any negligent or wrongful act, error or om1ss1on, or reckless or willful misconduct of Consultant m the performance of professional services hereunder The prov1s1ons ofth1s Section do not apply to claims or liab1lit1es occurrmg as a result of City's sole negligence or willful acts or om1ss1ons, but, to the fullest extent permitted by law, shall apply to claims and liab1lit1es resultmg m part from City's negligence, except that design professionals' mdemmty hereunder shall be limited to claims and liab1lit1es arismg out of the negligence, recklessness or willful misconduct of the design professional The mdemmty obligation shall be bmdmg on successors and assigns of Consultant and shall survive termmat1on of this Agreement ARTICLE 6 RECORDS, REPORTS, AND RELEASE OF INFORMATION 6 1 Records Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, mvo1ces, vouchers, canceled checks, reports, studies or other documents relatmg to the disbursements charged to City and services performed hereunder (the "books and records"), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services Any and all such documents shall be mamtamed m accordance with generally accepted accountmg prmc1ples and shall be complete and detailed The Contract Officer shall have full and free access to such books and records at all times durmg normal busmess hours of City, mcludmg the right to mspect, copy, audit and make records and transcripts from such records Such records shall be mamtamed for a period of three (3) years followmg completion of the services hereunder, and the City shall have access to such records m the event any audit 1s reqmred In the event of d1ssolut1on of Consultant's busmess, custody of the books and records may be given to City, and access shall be provided by Consultant's successor m mterest Notw1thstandmg the above, the Consultant shall fully cooperate with the City m B-15 prov1dmg access to the books and records 1f a pubhc records request 1s made and disclosure 1s reqmred by law mcludmg but not hm1ted to the Cahfornrn Pubhc Records Act 6 2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the perfonnance of the services required by this Agreement as the Contract Officer shall reqmre Consultant hereby acknowledges that the City 1s greatly concerned about the cost of work and services to be perfonned pursuant to this Agreement For this reason, Consultant agrees that 1f Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herem or, 1f Consultant 1s prov1dmg design services, the cost of the project bemg designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, 1f Consultant 1s prov1dmg design services, the estimated increased or decreased cost estimate for the project bemg designed 6.3 Ownership of Documents All drawings, spec1ficat1ons, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the "documents and materials") prepared by Consultant, its employees, subcontractors and agents m the perfonnance of this Agreement shall be the property of City and shall be dehvered to City upon request of the Contract Officer or upon the tennmat1on of this Agreement, and Consultant shall have no claim for further employment or add1t1onal compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City's sole risk and without hab1hty to Consultant, and Consultant's guarantee and warranties shall not extend to such use, reuse or assignment Consultant may retam copies of such documents for its own use Consultant shall have the right to use the concepts embodied therem All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and m the event Consultant fatls to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom Moreover, Consultant with respect to any documents and materials that may quahfy as "works made for hire" as defined m 17 U S C § 101, such documents and materials are hereby deemed "works made for hire" for the City 6 4 Confidentiality and Release of Informatmn (a) All mfonnat1on gamed or work product produced by Consultant m perfonnance of this Agreement shall be considered confidential, unless such mfonnat1on 1s m the pubhc domam or already known to Consultant Consultant shall not release or disclose any such mfonnat1on or work product to persons or ent1t1es other than City without prior written authorization from the Contract Officer (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depos1t1ons, B-16 response to interrogatones or other information concerning the work performed under this Agreement Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena ( c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the nght to reimbursement and indemmty from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of depos1t1on, request for documents, interrogatones, request for adm1ss1ons or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under City retains the nght, but has no obhgat1on, to represent Consultant or be present at any depos1t1on, hearing or similar proceeding Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant However, this nght to review any such response does not imply or mean the right by City to control, direct, or rewrite said response ARTICLE 7 ENFORCEMENT OF AGREEMENT AND TERMINATION 7 1 Cahforma Law This Agreement shall be interpreted, construed and governed both as to vahd1ty and to performance of the parties in accordance with the laws of the State of Cahforn1a Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of Cahforn1a, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal Jurisd1ct1on of such court in the event of such action In the event of ht1gat1on in a U S District Court, venue shall he exclusively in the Central D1stnct of California, in the County of Los Angeles, State of Cahforma 72 Disputes, Default In the event that Consultant 1s in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default Instead, the City may give notice to Consultant of the default and the reasons for the default The notice shall include the t1meframe in which Consultant may cure the default This t1meframe 1s 15 (fifteen) days, but may be extended, though not reduced, 1f circumstances warrant During the period oft1me that Consultant 1s in default, the City shall hold all invoices and shall, when the default 1s cured, proceed with payment on the invoices In the alternative, the City may, in its sole d1scret1on, elect to pay some or all of the outstanding invoices during the period of default If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article Any failure on the part of the City to give notice of the Consultant's default shall not be deemed to result in a waiver of the City's legal rights or any rights ansing out of any prov1s1on of this Agreement B-17 7 3 Retention of Funds Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (1) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liab1ht1es, or damages suffered by City, and (11) all amounts for which City may be liable to third parties, by reason of Consultant's acts or om1ss10ns in performing or failing to perform Consultant's obligation under this Agreement In the event that any claim 1s made by a third party, the amount or vahd1ty of which 1s disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of hen, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein 7 4 Waiver Waiver by any party to this Agreement of any term, cond1t1on, or covenant of this Agreement shall not constitute a waiver of any other term, cond1t1on, or covenant Waiver by any party of any breach of the prov1s1ons of this Agreement shall not constitute a waiver of any other prov1s1on or a waiver of any subsequent breach or v1olat1on of any prov1s1on of this Agreement Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the prov1s1ons of this Agreement No delay or om1ss1on in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other prov1s1on of this Agreement 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by 1t, at the same or different times, of any other rights or remedies for the same default or any other default by the other party 7.6 Legal Action In add1t1on to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or inJunct1ve relief, or to obtain any other remedy consistent with the purposes of this Agreement Notwithstanding any contrary prov1s1on herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq and 910 et seq , in order to pursue a legal action under this Agreement 77 Termmatlon Pnor to Exp1rat1on of Term This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause The City reserves the right to terminate this Contract at any time, with or without cause, upon 30 (thirty) days' written notice to Consultant, B-18 except that where termination 1s due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer Upon receipt of any notice of termination, Consultant shall 1mmed1ately cease all services hereunder except such as may be specifically approved by the Contract Officer Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7 3 In the event of termination without cause pursuant to this Section, the City need not provide the Consultant with the opportunity to cure pursuant to Section 7 2 78 Termmatmn for Default of Party If termination ts due to the fatlure of the other Party to fulfill its obhgat,ons under this Agreement (a) City may, after comphance with the prov1s1ons of Section 7 2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be hable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to m1t1gate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated (b) Consultant may, after comphance with the prov1s1ons of Section 7 2, terminate the Agreement upon written notice to the City's Contract Officer Consultant shall be entitled to payment for all work performed up to the date of termination 7.9 Attorneys' Fees If either party to this Agreement 1s required to in1t1ate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in add1t1on to any other rehef which may be granted, whether legal or eqmtable, shall be entitled to reasonable attorney's fees Attorney's fees shall include attorney's fees on any appeal, and in add1t1on a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depos1t1ons and discovery and all other necessary costs the court allows which are incurred in such ht1gat1on All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action 1s prosecuted to Judgment ARTICLE 8 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8 1 Non-hab1hty of City Officers and Employees No officer or employee of the City shall be personally hable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obhgat1on of the terms of this Agreement B-19 8 2 Conflict of Interest Consultant covenants that neither 1t, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of services under this Agreement Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by 1t as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of thts Agreement No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee part1c1pate in any dec1s1on relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or assoc1at1on in which (s)he ts, directly or indirectly, interested, in v10lat1on of any State statute or regulation The Consultant warrants that 1t has not paid or given and will not pay or give any third party any money or other cons1derat1on for obtaining this Agreement 8 3 Covenant Agamst D1scnmmat10n Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no d1scnminat10n against or segregation of, any person or group of persons on account of race, color, creed, reltg1on, sex, gender, sexual onentat1on, manta) status, national origin, ancestry or other protected class in the performance of this Agreement Consultant shall take affirmative action to insure that appltcants are employed and that employees are treated during employment without regard to their race, color, creed, reltg1on, sex, gender, sexual onentatton, marital status, national origin, ancestry or other protected class 8 4 Unauthonzed Ahens Consultant hereby promises and agrees to comply with all of the prov1s10ns of the Federal lmm1grat10n and Nat1onahty Act, 8 U S C § 110 I et seq , as amended, and in connection therewith, shall not employ unauthorized altens as defined therein Should Consultant so employ such unauthorized altens for the performance of work and/or services covered by this Agreement, and should any ltabthty or sanctions be imposed against City for such use of unauthorized altens, Consultant hereby agrees to and shall reimburse City for the cost of all such ltab1ltt1es or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City ARTICLE 9 MISCELLANEOUS PROVISIONS 9 1 Notices Any notice, demand, request, document, consent, approval, or commumcat10n either party desires or ts required to give to the other party or any other person shall be in wnting and either served personally or sent by prepaid, first-class matl, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Rancho Palos Verdes, 30940 Hawthorne Blvd , Rancho Palos Verdes, Caltforma 90275 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement B-20 Either party may change its address by notifying the other party of the change of address in writing Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing 1f mailed as provided in this Section 9.2 Interpretataon The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply 9.3 Counterparts This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument 9.4 Integrataon, Amendment This Agreement including the attachments hereto 1s the entire, complete and exclusive expression of the understanding of the parties It 1s understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negot1at1ons, arrangements, agreements and understandings, 1f any, between the parties, and none shall be used to interpret this Agreement No amendment to or mod1ficat1on of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council The parties agree that this requirement for written mod1ficat1ons cannot be waived and that any attempted waiver shall be v01d 9 5 Severab1hty In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid Judgment or decree of a court of competent Jurisd1ct1on, such invalidity or unenforceab1lity shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid prov1s1on 1s so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless 9.6 Warranty & Representataon of Non-Collusaon. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City part1c1pate in any dec1s1on relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or assoc1at1on in which (s)he 1s directly or indirectly interested, or in v10lat1on of any corporation, partnership, or assoc1at1on in which (s)he 1s directly or indirectly interested, or in v10lation of any State or municipal statute or regulation The determination of "financial interest" shall be consistent with State law and shall not include interests found to be "remote" or "non interests" pursuant to Government Code Sections 1091 or 1091 5 Consultant warrants and represents that 1t has not paid or given, and will not pay or give, to any third party including, but not hm1ted to, any City official, officer, or employee, any money, cons1derat1on, or B-21 other thmg of value as a result or consequence of obtaining or bemg awarded any agreement Consultant further warrants and represents that (s)heht has not engaged in any act(s), om1ss10n(s), or other conduct or collus10n that would result in the payment of any money, cons1derat1on, or other thing of value to any third party including, but not ltm1ted to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement Consultant 1s aware of and understands that any such act(s), om1ss10n(s) or other conduct resulting in such payment of money, cons1derat1on, or other thmg of value will render this Agreement void and of no force or effect Consultant's Authorized Imt1als ~ 9 7 Corporate Authority The persons executing this Agreement on behalf of the parties hereto warrant that (1) such party 1s duly organized and ex1stmg, (11) they are duly authorized to execute and deliver this Agreement on behalf of said party, (111) by so executing this Agreement, such party 1s formally bound to the prov1s10ns of this Agreement, and (1v) that entering into this Agreement does not violate any prov1s1on of any other Agreement to which said party 1s bound This Agreement shall be bmdmg upon the heirs, executors, administrators, successors and assigns of the parties [SIGNATURES ON FOLLOWING PAGE] B-22 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written ATTEST ~i;ll,a::LIO~"""f--c:.;y::=c""'1-e-rk ___ _ APPROVED AS TO FORM ALESHIRE & WYNDER, LLP /4).ill~ u)~~ Wilham W Wynder, City Attorney CITY CITY OF RANCHO PALOS VERDES, a CONSULT ANT· GRIFFIN ST Address 2 Technology Dnve Smte 150 Irvme, California 92618 Two corporate officer signatures required when Consultant 1s a corporation, with one signature required from each of the following groups I) Chairman of the Board, President or any Vice President, and 2) Secretary, any Assistant Secretary, Chief Fmanc1al Officer or any Assistant Treasurer CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY B-23 CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this cert1f1cate verifies only the 1dent1ty of the ind1v1dual who signed the document to which this cert1f1cate 1s attached, and not the truthfulness, accuracy, or validity of that document State of California } County of Cfnr\_s,-e,, On \Q), C,l~ l':i, J')~. before me, _--4QHc.,,,,.J:\'."-+-'\:-_;_;_1_____.\V'oc....1....1.....____.i ..... Q..'"=--"G ........... ,"""'"\_,\_.__eQ~.....,p::.....L..1 "2.L-> __ _ Date Here Insert Name and Title of the Officer personally appeared --~~-~v\~4-~:fu ........ ..__,..I\ ____ ___.O ......... a~, ... .)IHlld~~\-\_1A~s ........ b~e ... '<~J...----------- Name(s) of Stgner(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the w1th1n instrument and acknowledged to me that he/she/they executed the same in h1s/her/the1r authorized capac1ty(1es), and that by h1s/her/the1r s1gnature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument ········1 PAm MARIE GILLESPIE otary Pubhc Caltforn11 z Orange County ii! omm1ss10n II 2343690 - es Jan 26 2025 Place Notary Seal and/or Stamp Above I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph 1s true and correct WITNESS my hand and off1c1al seal s,gnature \&,, JfYruuG..~ Signature of Notary Publtc OPTIONAL Complet,ng this ,nformat,on can deter alterat,on of the document or fraudulent reattachment of this form to an un,ntended document Description of Attached D~ument Title or Type of Document ~~..-C-M--...N~\).......,t,_U_-.-a---4.,.\['J~......,;-------------------- Document Date ~/ I '±Jo D ~1 S1gner(s) Other Than Named Above Capac1ty(1es) Claimed by S1gner(s) Signer's Name :jo~ ~ \~ r::J Corporate Officer -T1tle(s) V ¥c , , ,._, V e □ Partner -□ L1m1ted □ General CT' lnd1v1dual D Attorney in Fact □ Trustee □ Guardian or Conservator □ Other Signer 1s Representing _________ _ Number of Pages ~---- Signer's Name □ Corporate Officer -T1tle(s) ______ _ □ Partner -□ L1m1ted □ General □ lnd1v1dual □ Attorney in Fact □ Trustee □ Guardian or Conservator □ Other Signer 1s Representing _________ _ 880 BJ J J J J J 5 C !Hl J J Jll OBJ O O OJ !H ll OJ J J JO COE D J JC EEO O OJ J J JOO ll E OJ J JOO J J J 11 JC CO 3 JI D CC E O OJ JO 0 ,, ©2019 National Notary Assoc1at1on B-24 CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189 o:s:a co:a mm us:01 cooo:1 m Imm cam mm mm mm mm c1 m:a m rn mm mm mm mm mm mm mm ca e I e:i mm mm mm m c1mco:111 mm mm m tam m moi m ooa 108{):1 co A notary public or other officer completing this cert1f1cate verifies only the 1dent1ty of the md1v1dual who signed the document to which this cert1f1cate Is attached, and not the truthfulness, accuracy, or validity of that document State of California } County of Q'o9:5c::P--- On \C?3t)fu-y , '1, a Do;;) before me, -~-d::~::rn,~-~~M-'---'--'-o .... ,('~\~Q..-~~0~'J~\~e,(.~P_:_..u ____ _ Date Here Insert Name and Title of the Officer personally appeared O.uc tv, \_,.,~ \t\ \LlfY) \) Name(s) of S1gner(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in h1s/her/the1r authorized capac1ty(1es), and that by h1s/her/the1r s1gnature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument PATTI MARIE GILLESPIE Notary Pubhc Cahforn1a Orange County J • Comm1ss1on # 2343690 •• My Comm Expires Jan 26, 2025 Place Notary Seal and/or Stamp Above I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph Is true and correct WITNESS my hand and official seal Signature ~~ ~ ,QJQ ~he Signature of Notary Pub/Jc OPTIONAL Completmg this mformat,on can deter alteration of the document or fraudulent reattachment of this form to an unmtended document Description of Attached Document Title or Type of Document~""c_:n~~f\---\...,)._>-l::::------..-_~--------------------- Document Date ~J l°'i/ ao,,j.. S1gner(s) Other Than Named Above Capac1ty(1es) Claimed by S1gner(s) Signer's Name O, ,½.,, 1 ea• ()\"'~ ,.. B Corporate Officer -T1tle(s) ~V~P~----- □ Partner -□ LImIted □ General □ lndIvIdual □ Attorney in Fact □ Trustee □ Guardian or Conservator □ Other Signer Is Representing _________ _ ©2019 National Notary AssocIatIon Number of Pages _l __ _ Signer's Name □ Corporate Officer -T1tle(s) ______ _ □ Partner -□ L1m1ted □ General □ lnd1v1dual □ Attorney in Fact □ Trustee □ Guardian or Conservator □ Other Signer Is Representing _________ _ B-25 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the 1dent1ty of the ind1v1dual who signed the document to which this certificate 1s attached, and not the truthfulness, accuracy or validity of that document ST A TE OF CALIFORNIA COUNTY OF LOS ANGELES On ____ , 2022 before me, _______ , personally appeared _______ , proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in h1s/her/the1r authorized capac1ty(1es), and that by h1s/her/the1r s1gnature(s) on the instrument the person(s), or the entity upon behalf ofwh1ch the person(s) acted, executed the instrument I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph 1s true and correct WITNESS my hand and official seal Signature ______________ _ OPTIONAL Though the data below 1s not required by law, 1t may prove valuable to persons relying on the document and could prevent fraudulent reattachment ofth1s form CAPACITY CLAIMED BY SIGNER 0 INDIVIDUAL 0 CORPORA TE OFFICER □ □ □ □ □ □ TITLE(S) PARTNER(S) 0 LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER ___________ _ SIGNER IS REPRESENTING (NAME OF PERSON(S) OR ENTITY(IES)) 01203 0006/736843 I EQG DESCRIPTION OF ATTACHED DOCUMENT TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DA TE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE B-26 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary pubhc or other officer completing this certificate verifies only the 1dent1ty of the ind1v1dual who signed the document to which this certificate ts attached, and not the truthfulness, accuracy or vahdtty of that document STATE OF CALIFORNIA COUNTY OF LOS ANGELES On ____ , 2022 before me, _______ , personally appeared _______ , proved to me on the basts of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in h1s/her/the1r authorized capac1ty(1es), and that by h1s/her/the1r s1gnature(s) on the instrument the person(s), or the entity upon behalfofwh1ch the person(s) acted, executed the instrument I certify under PENALTY OF PERJURY under the laws of the State ofCahfom1a that the foregoing paragraph ts true and correct WITNESS my hand and official seal Signature ______________ _ OPTIONAL Though the data below 1s not required by law, 1t may prove valuable to persons relying on the document and could prevent fraudulent reattachment ofthts form CAPACITY CLAIMED BY SIGNER 0 INDIVIDUAL □ CORPORA TE OFFICER □ □ □ □ □ □ TITLE(S) PARTNER(S) 0 LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER __________ _ SIGNER IS REPRESENTING (NAME OF PERSON(S) OR ENTITY(IES)) 01203 0006n36843 I EQG DESCRIPTION OF ATTACHED DOCUMENT TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DA TE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE B-27 EXHIBIT "A" SCOPE OF SERVICES/DELIVERABLES Consultant will provide Project Management and Construction Management Services for the C1v1c Center Project, as follows Initial Project Document Review Gnffin Structures will perform an in1t1al document review of all existent project documentation This will include the review of any previous geotechnical analysis, previous site planning efforts, AL TA surveys, hazardous matenals surveys, and utility drawings This effort will also include the review of the recent programming efforts completed to date, analyze potential areas for effic1enc1es and/or enhancements, and formalize this documentation into an initial space planning exercise 2 Preliminary Site Planning After completing an in1t1al project review, Gnffin implement and oversee an initial Site Planning effort for the purpose of assessing overall site constraints and capab1lit1es It has been recommended that the City utilize Gensler Architecture firm for this effort as they are the author of the programming document and have an intimate understanding of the site Gnffin Structures will manage Gensler' efforts under a direct pnme contact with the City 3 Geotechnical Invest1gat1on Key to understanding the nature of the site will be the performance of a Geotechnical investtgat1on It will be important to get a better understanding of the geologic constraints the site may have in the preparation of an in1t1al site plan, the scope for which 1s included below To execute this effort, Gnffin 1s prepared to subcontract with a firm directly 4 Delivery Analysts Based on the information gleaned during the programming and preliminary site planning phases, Gnffin will perform and in-depth analysis of vanous forms of delivery and make recommendations to the City for 1mplementat1on This analysis will include analysis of Des1gn-B1d-Build, Des1gn-Bmld, CM at Risk, and Public Pnvate Partnerships 5 Project Schedule Based on the analysis above, and after considering vanous delivery options, Gnffin will then produce a comprehensive project schedule that will include all phases of the project, all necessary procurements, design 1terat1ons, approvals, permitting, bidding, and construction This project schedule will then serve as the road map for the remainder of the project and will be updated penod1cally 6 Project Budget Gnffin will then take all the analysis and information descnbed above and produce a Statement of Probable cost for the project This in1t1al budget will include all consultant costs, invest1gat1ons, inspections, management, construction costs, FF&E, electronics and networking, utility costs, City staff costs, and contingency 01203 0006n36843 I EQG B-1 B-28 Consultant shat I complete other tasks deemed necessary for the accompl 1shment of a complete and comprehensive outcome as described m the proJect obJect1ve Consultant shall expand on the above-noted tasks, where appropriate, and provide suggestions which might lead to effic1enc1es and enhance the results or usefulness of the work [Contmued on next page] 01203 0006/736843 I EQG B-2 B-29 GRIFFIN STRUCTURES FEE PROPOSAL RANCHO PALOS VERDES CIVIC CENTER PROJECT -PHASE 1 CITY OF RANCHO PALOS VERDES 02/04/2022 Grilliu Strnctures' Fee Proposal is based on all re asonable costs uccessaiy to perfonn Projec t Mai1a ge m c 11t for Phase I se rvic es 0 11 the City o f RaiKh o Palos Verdes Ci,~c Center project. For th ese requi site se rvices Griffin Structures proposes the fo ll owin g ot-to-Excecd Fee: Projec t ai1d Co11strnctio11 Mai1agcme11t: $ 83,3 25 Gcoted111ical l11 ves ti gati01 1: $ 6 1,204 Re imbursabl e Expenses: $ 3,500 Grand Total $ 148,029 This proposal i offered as a Time & Mate rial s, Not to Exceed fe e. As such , all work \\~II be performed 0 11 ai1 as - u ccded b as is and n o t limited to a n y specific scope item or work effort. All costs will b e bill ed base d 0 11 actual time spent. A u y unused sa~11 gs will b e returned to the City or realloca ted for ai10thcr use as it deems appropriate. All proposed h o url y r ates ai ·c full y burde 11 c d ai1d includ e o,·c rhcad profit, taxes , ai1d be ne fits. The h o urs id e ntifi ed for each i11di~dual employee aiid task arc es timates o nl y and are 1101 to be construed as not to exceed h ours for any i11di,1dual tas k , phase, or tim e pe riod. \Ve rese rve th e 1i ght to reallocate h o urs b e twee n staff members , s ubco11 sultai1ts, ai1d tasks, in co n sultati o n with th e City , to accomplish the overall objectives ai1d re quire m e nts o f the project. A n y rcallocatio11 s off uuds will be pe rf 01mcd i11 dose coo rdi11 a tio11 with the Ci ty to provid e best value to th e project. Sen1ces ai ·e b ased 0 11 th e attached Fee Proposal ai1<l Resource Allocatiou Schedule, which provid es detail 011 th e all ocation of h ours for se n1ccs as the y occur over tim e. Any cxte11sio11 of th e sc h e dule m ay res ult iu additional Ice , i11 good faith negotiati o n with th e C ity. SCOPE OF SERVICES Ba sed 0 11 di sc uss ion s with City s taff, this proposal (herein referred Lo as Phase I ) is limit e d Lo only those ac ti~tics d ee m e d neccssaiy for th e City to make infonnc d d ecision s for th e future of th e project. To that e nd , tJ1 e sco pe o f tJ1i s proposal iududcs tJ1 e following effo r ts : 1. Initial Project Document Review: Grifli11 Su·ucturcs will pe rl o nn ai1 initial d ocw11 e 11L re ,1ew of all existent project d ocumentation. This will include tJ1 c review of ai1y pre,ious geotcdmi cal ai1al ys is, JJr c ,1ous site pl a1111i11 g efforts, ALTA surveys, hazard o u s mate1ials sur,eys, aiid utili ty drawings. This effort wi ll also i11dude tJ1 c review of tJ1 c rece nt programming e ffo rts completed to dat e, ai1al yzc p o te ntial ai ·eas for efficie n c ies aiid/or enh,mccme11ts, and fonnalize tJ1i s d oc ume 11tatio11 into a.ii initial space plaiming exercise. 2 Technology Drive , Suite 150 I Irvine , CA 92618 I 949.497.9000 I gnffmstru B-30 2. Preliminary Site Planning: A rLc r comple ting an initial project revie w, Griffin imple menl and o ve r see an initial Site Planning effort for th e purpose or assess ing o ve rall site constraints and capabi liti es . I t has be e n re comme nde d that the City u tilize Gens le r Arc hitecture firm for thi s e ffo rt as th ey arc the author o f tJ1 e progr amming docume nt and have an intimate unde r standing o r tJ1 e s ite . D e p e nding 0 11 tJ1c pre re r e n ces o f tJ1 e City, Griffin Structmes is pre pare d to sulxo ntracl witJ1 G e nsler for thi s purpose o r manage tJ1 e ir efforts under a direct prime conta ct witJ1 tJ1 e C ity . 3. Geotechnical Investigation: Key to understanding tJ1 e nature of tJ1 e site will be tJ1 e pe rforma.i1 ce of a G eotechnical inves ti ga ti o n. It will b e impo rta.111 lo ge l a b e tte r u11d c rs ta.i1din g o r tJ1 e geol ogic con straints tJ1 e site m ay have in th e pre pa.i ·a.ti o n o r a.11 initial sit e pla.11 , tJ1 c sco pe for which is include d below. T o execute tJu s e ffo rt , Griffin is prc pa.i ·c d lo ma.i1a ge a geote clmi cal firm unde r direc t co ntra.c t witJ1 tJ1 e City, or to sulxontracl witJ1 a firm dire ctl y . 4. Delivery Analys is: Based 011 tJ1 e information g bu1e<l during tJ1 e progra.irnning and pre limina.i ·y sit e pla.imin g phases, Griffin will perform a.i1d in-d e ptJ1 a nal ys is o r va.i ·io u s form s or deli,·e ry a nd make recomme ndati o n s to tJ1 e Cit y for imple m e ntati o n. This a.i1al ys is wi ll include a.i1al ys is o r D cs ign-Bid - Bui ld , D e sigi1 -Build , CM al Ri sk , and Public Pri vate Pa.itne rsh ip s . 5. Project Schedule : Based 011 tJ1 c analys is above, a.i1d a ft e r con s id e ring va.i ·io us deli ve ry opti o n s, Griffin will tJ1 e 11 produce a compre h e n s ive p roj ect sc h edule tJ1a1 will includ e all phases o r tJ1 e project , all n eccssa.i )' procure m e nts, d es ign ite rati o ns, a pproval s, pe rmitting, bidd.i11 g, a.i 1d con structi o n . This proje ct sc he dule will th e n se rve a s tJ1 e road m a p for tJ1 e re mainde r o r tJ1 e p roj ect a.i1d will b e upda ted pe riodi cal ly. 6. Project Budget: Griffin will tJ1 c n tak e all tJ1 e a.i1al ys is a nd in fo rma li o n d escribed a b ove ,md pro du ce a Sta te m e nt o r Probable cos t fo r the proj ect. This initial budget "'i ll in cl ud e al l con s ult a.i 1t costs , im·esti gati o n s, in s pe cti o n s, ma.i1 agc m e nt, con stru cti o n c o sts, FF&E , e lectronics a nd ne tw o rking, utility costs, C ity staff costs , a.i 1d conti ngen cy. APPROACH TO STAFFING AND PROJECT TEAM To bring tJ1 e hi gh est leve l o f efli cic nc y a.i1d valu e lo tJ1 e Cit y, Griffin Structures has asse mble d followin g te am in accord,mce ,-,itJ1 tJ1e scope or work discu sse d witJ 1 tJ 1e C ity a nd d escr ib e d a bove: Roger Torriero will se rvic e as Princ ipal in C h a rge for tJ1 e durati o n o r tJ1 c p roj ect a11d ,~II provi d e gu idance to tJ1 e project based 0 11 hi s ex te n s ive e xpe ri e n ce in re al estate d e vel o pme nt a.i1d tJ1 c asse mbly o r complex d eal structmcs . For tJ1i s leve l o f e ffo rt , we have a ll ocated a total of 24 h ours of Ro ger's time. Jon Hughes will se rve as tJ1 c Project Ex ecutive for tJ1 e durati o n o r tJ1 e proj ect ,md "~II provid e as -n eed e d le ade r ship lo tJ1 e te am to e n sure a succe ss ful dcliYery. Ke y to tJ1 e success of tJ1 e project wiJI be J on's expe ri e n ce in complex C ivic Cente r projects, d e livery a.i1al ys is, p roj e ct budge ting a.i1d sche duli ng suppo rt. Fo r tJ1i s le vel o f senice, we h ave all ocate d a total o f 60 h ours of]on's time . Robert Godfrey wi ll serve as tJ1 e Sr. Proje ct & C o n structi o n M a11age r fo r tJ1 e duratio n o f tJ1 e proje ct. Ro b e rt will b1ing lead e r ship to tJ1 e lea.in , esta bli s h all con stru cti o n m a.i 1age m c 11t p rotocols, m ai ntain a ll com m uni ca ti o n s, a.i 1d "~II se rve as tJ 1e prima.i)' p o int of contact fo r tJ1 e p roj ect te a.in. Fo r tJ1i s le vel o f se rYi ce, we have al loc at e d a to tal o f 155 h o urs o f Ro b e rt's time. Dustin Alamo will se rve as tJ1 e Pre-D es igi 1 Ma.i1a ge r for tJ1i s project, bringi ng hi s con sid e rable ex perie nce in s pace pl a.i ming, p rogi ·a mm ing, and cos t analys is lo p e r fo rm a peer review or tJ1 e progra.irnning ,md site pl a.i ming e ffo rts Lo d a le . Fo r tJ1i s level o f se rv ice, we have alloc a te d a to tal of 80 hours of Dusti.n 's time . Jay Helekar and Ryan Craven will provid e cos t estimat es for tJ 1c d eve lopme n t o r a comprehe n sive stat e m e n t of proba b le cost for tJ1 e projec t b ase d 0 11 progi ·a mming a.i1d sit e pla.iming pe rforme d b y th e project te a.111 . Fo r tJ1i s Page 2 of 3 B-31 le vel o f se n ~ce , we have all ocat e d a 101.,1..I I 00 hours o f estim a ting time . Leighton Group will pe rform th e necessary in ves ti gation , exploration , b01i11gs, and re quire d rese,u-cl1 lo produce a Geoleclmical re po1i for th e sit e which v.~11 inform th e es tabli slm1 e 11t o f the pre liminary site pla11 ,rnd th e futur e design o f th e C i,~c Ce nt e r as a wh o le. Fo r tJ1i s le ve l o f se rvice , we have includ e d a fi xe d fee of $64,464. QUALIFICATIONS AND EXCLUSIONS I. Hourly rat es ,u-e valid tJ1rou gh D e ce mber 2022 and ~II escalate by CPI ,umuall y tJ1ere a ft er. 2 . Costs for all pe rmits re quire d for tJ1 e proj ec t a.re ex clude d . It is a ss ume d tJ1at tJ1 e C it y wi ll pay for all pe rmitting fees, a ssess m e nts, ease me nts, schoo l fees , and o tJ1 e r age ncy o r gove rnme ntal fees or co sts lo support tJ1 e d es ign and construc ti o n tJ1 e p roject. W e have 11 0 1 includ ed an y pe rmit re late d fees witJii11 o ur fee proposal. Pe rmits ,-~II be pulled by otJ1 e r s. 3. Al 110 cos t lo tJ1 e Owne r , ,md s ubj e ct to Inte rnal Reve nu e Code 17 9 D , (D e duction for E ne rh')' Effici e nt C o mme rcial Buildings ) O wner agrees lo allocate an y a ppli cable lax d e duc ti o n s lo construc ti o n m,mage r (Griffm Structw·e s) as may b e r e lev,mt to 'public entity ' projects. 4 . Costs for sw-ve ying, constructi o n sla king, e nvi ronme nta l and hazardo us materia ls surveys, a11d all e nvironme ntal and hazardo us mate rial s lra11 sporlatio11 and re mediation cosls a rc e xclud e d 5. l11d e pe 11d c nl o r tJ1ird -pa.rly testin g a nd in spe cti o n compal1i cs such as hazard o us m ate rial s i11Y es ti ga ti o 11 , wa te rproo fin g, peer re,·icws, LEED , o r o tJ1 c r spec ia li ze d third -pa rl")' o ve r sight sc i-v ices o tJ1 c r tJ1 a 11 th ose li ste d he re in al ·e exclude d . 6 . Constru ction Cost E stimates, whe n provid e d , al ·c base d 0 11 sta nd ard indusll y practi ce, prof e ssio nal e xpe ri e nc e, and lrnowledgc of mal·ke t condition s. Griffin ha s 110 conl.J ·o l ove r material alld la bo r c osts, contractor's metJ10d s of es tabli shing price s or th e marke t and bidding conditions at tJ1 e time of bid . The refore, GriHin d ocs 11 0 1 gu a ral1l ee tJiat bid s receive d will no t Val Y fr o m tJ1 e cos t esti mate p rovi d ed ,md Griffin is 11 0 1 liable fo r a ny cos ts , liabiliti es , or dal11ages in c uIT e d by C it y a1isin g from Grillin's o pi1iion of cos t, tJ1 e ac tual p roj ec t cos t lo C it y, delays ca use d by eve nt s o uts id e tJ1 c c011 1.J·o l o f Griffin , o r al l)' labo r o r mat e ri a l cost incre a ses . 7 . Griffin is 1101 res po nsible for , al Id C it y ~II ho ld Griffin halmless fr o m , ,m y sc he dule delays and/or al l)' losses, dal11 ages, o r li a biliti es res ulting tJ1 e rc fr o m tJ1 a l ar e ca use d b y (I) eve nt s o r conditi o n s th a t are o u ts id e o f Griflin 's co11lrol or (2) tJ1 e acts or oniiss ions of pal·ti es fo r who m GriHin is n o t legal ly li a ble (co ll ec tivel y, " 011 -Co11 sulla11t D e la ys "). The sche dule for comple tion will be e xte nde d for any on-Co11 sult a nt Delays . IfGriHin in curs additi o nal cosls or ex pe nses du e to No11 -C o nsullal1t D e la ys , th e n Griflin's le e compe 11satio11 will be e quitabl y adju sted to cover such additi o nal cos ts or e xpe nses . Page 3 of 3 B-32 City of Rancho Palos Verdes Civic Center Project: Phase 1 Fee Proposal PRIO«: PA I SR PROJECT & ES CH IRG~ N PROJECT EXECUTIVE ~STRUCTION PRE-0 IGN ESTIMATING Item No PROJECT PHASE A MAJiAGER MANAGER Ro.-Tornwo JonH...... RobertGoelfrey Dustin Alano Ja)'HMk• $275/br. $220/br $195/br. 5115/br $115/hr. 1 PHASE 01: PROJECT FEASIB IUIY NW.YSIS 24 110 1M 80 100 11 Initial Project Document Review Incl Incl Incl Incl Incl 12 Preliminary Site Planning Management Incl Incl Incl Incl Incl 13 Geotechnical lnvestigat>On Incl Ind Incl Incl Incl 14 Oelrvery Analysis Incl Incl Incl Incl Incl 15 Total ProJect Schedule Incl Incl Inc l Incl Incl 16 Estimating Incl Incl Inc l Incl Incl 17 Total Project Budget Incl Incl Inc l Inc l Incl 18 Develop Comprehensive Comm unications Plan Incl Incl Incl Incl Incl Tolal Hou,_ 24 110 1M 80 100 --se.eoo $13.200 SS0.2215 '14.800 ue.eoo PROJECT / CONS'IRUCTION MNIAGENENT TOTAL $83,325 2 SUe--OONSULTANTS *81.204 21 Geotechnical lnvestsgauon Leighton Group $61,204 3 REIMBURSABLE C06TS $3,eo<> 32 Misc Pri nting and Office Supplies $3,500 GRAND TOTAL 1148,029 GrrttlnStructurH 02/04/2022 B-33 City of Rancho Palos Verdes Civic Center Project: Phase 1 Resource Allocation Schedule ·,·.•,'·-· • _ . .,. , 2022 (,' , " PROJECT PHASE JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV OEC PHASE 1 SERVICES Advisory Committee 01.: Previous Site Plans and Phase 1 Schedu le Initial Project Analysis and Start Up Geotechnlcal Investigation Initial Site P1anning Advisory Committee 02: Pre-Design Wo rkshop Site Pla nn ing Revisions De livery Analysis Project Scheduling Project Estima te & Budgeting Adv isory Committee 03: Updated Site Plan, Project Schedu le. Project Budget Revise and Prepare For City Council Presentatian Presentation to City Councll Principa l In Charge : Roger Torriero Project Executive: Jon Hughes Sr. Program & Constructio n Manager : Robert Godfre)' Pre-Des ign Manager: Dustin Alamo Estimating: Ryan Craven Principa l In Charge : Roger Torrie ro Project Executtve : Jon Hughes Sr. Program & Construction Manager : Robert Godfrey Pre-Des ign Manager: Dustin AJam o Estimating: Ryan Craven Gri ffin Structures $ $ $ $ $ $ $ $ $ $ $ $ 4 10 10 1,100 2,200 1.950 5 ,250 $ $ $ $ $ $ 4 10 25 80 1,100 2,200 4 ,875 14.800 22,975 $ $ $ $ $ $ 4 8 25 1,100 1,760 4,875 7,735 $ $ $ $ $ $ 4 8 25 100 1,100 1,760 4.87 5 18,500 26,235 $ $ $ $ $ $ 4 8 25 1,100 1,760 4.875 7,735 $ $ $ $ $ $ * 4 8 25 1,100 1.760 4,875 7,735 $ $ $ $ $ $ * 8 20 1,760 3,900 5,660 $ $ $ $ $ $ $ $ $ s $ $ $ $ $ $ $ $ $ $ $ $ $ -$ $ $ $ $ $ $ 24 l!O 155 80 100 6,800 13,200 30,225 14,800 18,500 83,325 0 2/04/2022 B-34 Griffin Structures, Inc. 2 Technology , Suite 150 Irvine , California 92618 February 3, 2022 Attention: Mr. Jon Hughes, Executive Vice President Subject: Proposal for Geotechnical Exploration Rancho Palos Verdes Civic Center Project 30940 Hawthorne Boulevard Rancho Palos Verdes, CA 90275 Leighton Consulting, Inc. A Leighton Group Company Proposal No. IR22-037 Leighton Consulting, Inc. is pleased to submit this proposal for performing a geotechnical exploration , for the Rancho Palos Verdes Civic Center project to be located 30940 Hawthorne Boulevard , Rancho Palos Verdes, California . PROJECT DESCRIPTION Our understanding of this project is based on the information provided in the RFP issued by the City of Rancho Palos Verdes for project management services , dated August 18, 2021. The project, currently in the conceptual stage , consists of expansion of the existing City Hall area and with new buildings to accommodate city administration , finance , public works , community development, recreation and parks , shared building support, public counter , council chambers , and other functions. Other proposed facilities at the expanded site will include a Sheriff Substation , Medium Fire Station, Emergency Operations Center, and other facilities . The total site area will be 13.14 acres . PROPOSED BASIC SCOPE OF WORK Our services for this project will be mobil ized and managed from our Irvine office. We propose to perform a subsurface exploration , test recovered soil samples at our in-house geotechnical laboratory, perform site-specific geotechnical and geologic analyses , and prepare a report of our geotechnical findings , conclusions and recommendations ; as described in the following subsections. 17781 Cowan, Irvine , CA 92614 I g l t mgro JP om B-35 RPV Civ ic Center IR22-037 Subsurface Exploration and Sampling Our subsurface exploration consists of seven hollow-stem auger borings (approximately 8 inches in diameter) and two large-diameter bucket-auger borings (approximately 28 inches in diameter). The hollow-stem auger borings are anticipated to be advanced to depths between 20 and 80 feet below existing ground surface , and the bucket-auger borings are anticipated to be advanced up to 100 feet. The actual depths of the borings may be less than anticipated due to drilling refusal. We assume we will have unhindered access to this site to perform our field exploration. For the purposes of this proposal , we assume that you will provide us with legal access to this site for our fieldwork . We assume that the borings will be excavated within the city-controlled property, such that no permits will be required. Before we begin fieldwork , we will mark proposed boring locations and notify you and Underground Service Alert (USA), so that known public or private underground utilities can be identified. We will also rely on as-built utility plans from the City 's maintenance/facilities for our review in advance of exploration. We are not responsible for damage to any unidentified utilities . We anticipate our subsurface exploration can be performed within three to four consecutive days. We will advance the borings to the planned target depths as mentioned above , or to refusal , whichever is deepest. A truck-mounted drill rig will excavate the hollow-stem auger borings . Each boring will be logged by a member of our technical staff under direction of a Geotechnical Engineer (GE) or Certified Engineering Geologist (CEG). Representative soil samples will be collected and transported to our in-house Irvine laboratory for geotechnical testing. Driven soil samples will be collected using a standard penetration test (SPT) sampler and a modified California sampler. A hammer weighing 140 pounds and falling 30 inches will drive the samplers a total of 18 inches , if possible. The number of blows to drive the samplers for each 6-inch increment will be recorded. Soil samples from the modified California sampler will be retained in 1-inch-high brass rings. Bulk soil samples will be collected directly from the flight of the augers or excavation spoils. The bucket-auger borings will 'also be excavated using a truck- mounted drill rig. We will down-hole log the bucket-auger borings . The boreholes will be backfilled with so il from the excavations upon completion and the surface will be patched with cold-patch asphalt, if applicable. Our services exclude replacement of tile , re- paving , re -vegetation and/or landscaping restoration . ~Leighton c~r,o ") B-36 RPV Civic Center IR22-037 Our proposed scope of work does not include an assessment of this site for the presence of substances that may be considered hazardous . If we encounter material that we suspect may be hazardous, we will discontinue work in the immediate area and notify you. If required, we have available geoenvironmental specialists who can assist you . Upon request, a proposal to address handling of such materials and recommended further action will be submitted . Geotechnical Laboratory Testing Selected soil samples obtained from our borings and trenches will be tested at our in- house Irvine geotechnical laboratory in general accordance with applicable ASTM standards. We expect that in-place moisture and density, wash sieve , direct shear, consolidation, expansion index (El), Atterberg Limits , and corrosivity (pH, chloride , sulfate, and resistivity will be performed. Unused samples remaining after completion of geotechnical laboratory testing will be stored in our laboratory for at least 30 days after sampling . Geotechnical Analyses and Report Preparation We will review all available site-specific geotechnical reports , Alquist-Priolo maps , seismic hazard maps, and other literature and historic aerial photographs available from our in- house library or in the public domain. Our report will be signed and stamped by a California Geotechnical Engineer (GE) and Certified Engineering Geologist (CEG). In this report , we will document our geotechnical findings, conclusions and recommendations for the proposed building , and specifically address the following: • Geologic Hazards: We will discuss potential geologic hazards at this site, including potential for surface fault rupture , ground shaking, liquefaction , lateral spreading , slope stability, and differential seismic settlement at the site using available data . • Seismicity: We will provide a regional fault map showing the proximity of this site to major faults identified by the California Geological Survey within a 100-kilometer radius of the site. We will also provide site-specific seismic coefficients in accordance with ASCE 7-16 and the 2019 California Building Code (CBC). We assumed a Site-Specific Ground Motion Hazard Analysis is not required for the proposed buildings and that Exception 2 of ASCE 7-16 , Section 11.4.8 , will be the design approach by the structural engineer . Please confirm this with your structural ~Leighton B-37 RPV Civic Center IR22-037 engineer. This proposal will need to be revised to include a Site-Specific Ground Motion Hazard Analysis if the analysis is required. • Grading and Earthwork: We will present earthwork criteria , including recommendations for new footing subgrade preparation, recommendations for removal of unsuitable soil or fill , utility trench backfill, surface drainage , and landscaping considerations , as necessary. Recommendations for import soil engineering and compaction criteria will also be provided. • Foundations: Utilizing data collected during our exploration, we will recommend allowable vertical and lateral bearing pressures for use in designing new spread- footing foundations. We will also provide foundation design criteria including recommendations for minimum size , embedment depth , allowable vertical and lateral capacities, and expected total and differential settlements . • Slabs-On-Grade: We will present concrete slab-on-grade design criteria, including recommendations for subgrade preparation , moisture vapor mitigation and if necessary, non-expansive fill. • Temporary Excavations: Utilizing the data collected during our exploration , we will present temporary excavation guidelines (construction site safety is the responsibility of the contractor). SCHEDULE Leighton Consulting , Inc. will beg in scheduling field equipment and personnel for our geotechnical exploration immediately upon receipt of your written authorization to proceed. About five to ten working days will be required to schedule personnel and equipment , and to obtain USA and City utility clearance prior to drilling (additional delay may occur during holidays). Additional delay may occur due to site access constraints and/or weather. Geotechnical laboratory testing , analysis and report preparation will require 15 to 20 working days after the subsurface exploration is completed . Upon request , project updates can be provided as our data is developed . FEES AND TERMS Leighton Consulting , Inc . will provide the proposed scope of services on a time -and- materials basis for the not-to-exceed fees listed in the attached Table 1, Fee Estimate. The estimated fee should be considered a rough-order-of-magnitude estimate due to the conceptual nature of the project. ~Leighton B-38 RPV Civic Center IR22-037 We assume this project is subject to California Prevailing Wage Law . If this project is not subject to prevailing wages, our field exploration fees will be reduced significantly . Our fee is based on the assumption that our borings can be excavated during normal weekday daylight-hours , without any site stand-by or delay. Any authorized work beyond the proposed scope of services will be charged in accordance with the attached 2021 Professional Fee Schedule. This proposal excludes geotechnical and/or materials testing during construction. Terms and Conditions We understand that this work will be authorized under a standard professional services agreement. If you wish us to proceed , please send us your agreement to review and sign . If you prefer , we can also generate a Scope of Work Agreement. CLOSURE We appreciate the opportunity to be of service . If you have any questions or information that would update our scope of work, please call us at your convenience at (866) LEIGHTON, directly at the extensions and/or e-mail addresses listed below . EC/Ir Attachments: Table 1, Fee Estimate Respectfully submitted , LEIGHTON CONSUL TING , INC. Edward Che, PE, GE Principal Engineer Extension 4283, eche@leightongroup .com 2021 Professional Fee Schedule Distribution: (1) addressee ~Leighton B-39 Griffin Structures -RP V Civic Cente r Subsu rface Exp lora tio n L I ht n C n ulting In Table1 -Fee Estimate Proposal# IR22-037 TASK DESCRIPTION RATE UNITS COST Mark Exploration Locations and Notify Digalert Project Geologist Subsurface Exploration Labor Senior Staff Engineer A ssociate P rinci pal Subcontractors JET Drilling Tri-Valley Drilling Services Mark-up Hollow-Stem Aug er, 7 locations, 20 to 80 feet deep Bucket Auger, 2 locations, 100 feet deep Geotechnical Laboratory Testing Moisture & density (ASTM D2937) ring samples Atterberg limits (AS T M D4318) 3 points Particle size -Sieve + hydrometer (S3" sieve, ASTM D691 3 + D7928) Modified Proctor compaction 4 inch mold (Methods A & B ASTM D1557) Corrosion su ite : minimum res istivity, sulfate, chloride, pH (CTM 643) Direct shear (ASTM D3080, mod., 3 points) consolidated undrained -0.05 inch /min (CU) Remolding or hand trimmi ng of specimens (3 points) Consolidation (AS TM D2435) Expansion Index (El, ASTM D4829) Engineering Evaluation and Report P roject Administrator/Word Processor CAD Operator Senior Staff Engineer Senior Staff Geologist P roject Geologist Associate Principa l $175.00 I hour $152.00 / hour $212.00 / hour $230.00 / hour $380.00 I hour $400.00 I hour $30.00 I each $150 .00 I each $185.00 I each $220 .00 I each $265.00 / each $285.00 / each $90 .00 I each $195.00 I each $130.00 I each $74.00 I hour $113 .00 / hour $152 .00 / hour $152 .00 I hour $1 75.00 I hour $212 .00 / hour $230.00 / hour 6 SUBTOTAL 56 12 3 24 32 15% SUBTOTAL 35 6 3 2 3 6 1 3 3 SUBTOTAL 4 6 15 15 8 4 4 SUBTOTAL $1,050.00 $1,050 .00 $8 ,512.00 $2 ,544 .00 $690.00 $9,120.00 $12,800.00 $3 ,288 .00 $36,954.00 $1 ,050.00 $900 .00 $555.00 $440.00 $795.00 $1 ,710.00 $90.00 $585.00 $390.00 $6 ,515 .00 $296.00 $678.00 $2,280.00 $2 ,280.00 $1,400.00 $848.00 $920.00 $8 ,702 .00 TOTAL ESTIMATED COST $ 53 .221.00 1 Griffin Mark: Up: 15% Total: $61,204 37 B-40 2021 PROFESSIONAL FEE SCHEDULE LABOR RATES CLASSIFICATION $/HR CLASSIFICATION $/HR Technician I ..................................................................................................... 81 Project Administrator/Word Processor /Dispatcher ......................................... 7 4 Technician II / Special Inspector ..................................................................... 90 Information Specia list ..................................................................................... 99 Senior Technician / Senior Special Inspector ............................................... 106 CAD Operator ............................................................................................... 117 Prevailing Wage (field soils / materials tester) * ........................................... 138 GIS Spec ial ist ............................................................................................... 126 Prevailing Wage (Special Inspector)• .......................................................... 142 GIS Analyst ................................................................................................. 149 Prevailing Wage (Source Inspector, NOT and soil remediation O&M)* ........ 145 Staff Eng ineer / Geologist I Scientist.. .......................................................... 138 System Operation & Maintenance (O&M) Specialist.. .................................. 135 Senior Staff Engineer / Geologist / Scientist / ASMR ................................... 152 Non Destructive Testing (NOT) ..................................................................... 142 Operations / Laboratory Manager ................................................................. 167 Deputy Inspector .......................................................................................... 106 Projec t Engineer / Geologist I Scientis t ........................................................ 175 Field / Laboratory Su pervisor ....................................................................... 135 Senior Project Engineer / Geologist / Scientist / SMR .................................. 193 Source Inspector .......................................................................................... 122 Associ ate ...................................................................................................... 212 City of Los Angeles De puty Build ing (including Grading) Inspector ............. 144 Principal ........................................................................................................ 230 • See Prevailing Wages in Terms and Conditions Senior Principal ............................................................................................ 266 GEOTECHNICAL LABORATORY TESTING METHOD $/TEST CLASSIFICATION & I NDEX PROPERTIES Photograph of sample .................................................................................... 10 Moisture content (AS TM D22 16 ) ........................................................................ 20 Moisture & dens ity (AST M D2937) ring samples ................................................ 30 Moisture & dens ity (AST M D29 37) Shelby tube or cutting ................................. 40 Atterberg limits 3 points (AST M D4318 ): .......................................................... 150 -Single po int , non -plastic ............................................................................ 85 -Atterberg limits (organic AS TM D2487 / D43 18) ............................................. 180 -Visual classification as non-plastic (ASTM D2488) ....................................... 10 Part icle size: ..................................................................................................... .. -Sieve only 1 ½ inch to #200 (AA SHTO T27/ASTM C136/ASTM D69 13/CTM 202) ... 135 -Large sieve 6 inch to #200 (AAS HTO T2 7/ASTM C136/AS TM D691 3/CTM 202) ... 175 -Hydrometer only (AST M D7928) ................................................................ 110 -Sieve+ hydrometer :53 inch sieve , (ASTM 7928) ...................................... 185 -Percent passing #200 sieve , wash on ly (AS TM D1140) ............................... 70 Specific gravity and absorption of fine aggregate (AA SHTO T8 4/ASTM C128 /AS TM D854/C TM 20 7) .............................................. 130 Specific gravity and ab sorption of coarse aggregate (AAS HTO T85/A ST M C127 /CTM 206) ............................................................... 100 -Total porosity -on Shelby tube sample (calculated ) ............................... 165 -Total porosity-on other sample (calculated ) .......................................... 155 Shrinkage limits wax method (AS TM D4943) ................................................... 126 Pinhole dispersion (ASTM D4647) ................................................................... 210 Dispers ive characteristics (double hyd rometer AS TM D422 1) ................................ 90 As-received moisture & density (chunk /carved samp les) ............................... 60 Sand Equivalent (AAS HTO 1176/AST M D2419 /C TM 217) .................................... 105 SHEAR ST RENGTH Pocket penetrometer ...................................................................................... 15 Direct shear (ASTM D30 80. mod., 3 points): Consol idated undra ined -0.05 inch /min (CU ) .............................................. 285 Consol idated drained -<0 .05 inch /min (CD) ................................................ 345 Residual shear EM 1110-2-1906-IXA (price per each additio na l pa ss after shear) .... 50 Remold ing or hand trimming of spec imens (3 po in ts ) .................................... 90 Oriented or block hand trimm ing (per hour) .................................................... 65 Single po int shear ......................................................................................... 105 Tors ional shear (AS TM D6 467 / AS TM D7608) .................................................... 820 METHOD COMPACTION & PAVEMENT SUBGRADE TE ST S Standard Proctor compaction , 4 points (A ST M D69 8) $/TEST - 4 inch diameter mold (Methods A & B) ................................................... 160 -6 inch diameter mold (Method C) ........................................................... 215 Modified Proctor compaction 4 points (AS TM D1557 ): -4 inch diameter mold Methods A & B ...................................................... 220 -6 inch diameter mold Method C .............................................................. 245 Check po int (per point) ................................................................................... 65 Re lative compaction of unt reated /treated so ils/aggregates (C TM 216) .......... 250 Relative density 0.1 ft mold (AS TM D4 253. D4254) ........................................... 235 Cal ifornia Bearing Rat io (AS TM D188 3) - 3 point ..................................................................................................... 500 -1 po int ..................................................................................................... 185 R-Va lue untreated soils /aggregates (AAS HTO T190/AS TM D2844/CTM 301) ....... 310 R-Value lime or cement treated so ils/aggregates (AA SHTO 1190 /ASTM D28 44 /C TM 301) .......................................................................................... 340 SOIL CHEMISTRY & CORROSIVITY pH Method A (ASTM D4 972 or CT M 643) ............................................................. 45 Electrical res istivity-single po int-as rece ived mo isture .............................. 45 Minimum res ist ivity 3 mo isture content po ints (AS TM G18 7/CTM 643) ............... 90 pH+ minimum resistiv ity (CTM 643) ............................................................... 130 Sulfate content -gravimetric (CTM 417 B Part 2) ................................................ 70 Sulfate content -by ion chromatograph (CTM 417 Pa rt 2) ................................. 80 Sulfate screen (Ha ch®} .................................................................................... 30 Chlor ide content (AA SHTO T29 1/C TM 422) ......................................................... 70 Chloride content -by ion chromatograph (AASHTO T29 1/C TM 422) ................... 80 Corrosion suite : minimum resist ivity, sulfate , chloride , pH (C TM 643) ............ 265 Organ ic matter content (A ST M D297 4) .............................................................. 65 CONSOLIDAT ION & EXPANSION/SWELL T ESTS Consol idation (AS TM D243 5): ......................................................................... 195 Each additional time curve ............................................................................ .45 Each additiona l load /unload w/o time read ing ................................................ 40 Expansion Index (ASTM D4829) ...................................................................... 130 Single load swell /collapse -Method B (ASTM D4 546-8, seal load & inundate ooly) .... 105 Swell collapse Method A up to 10 load /unloads w/o time curves (AS TM D4 546-A) .......................................................................................... 290 Fee/2021 -X www.le ightongroup.com 1age 1 of 4 B-41 ~Leighton ..... w --.,,, METHOD T RIA X IAL TES TS $/T ES T Unconfined compression strength of cohesive soil (with stress /strai n plot , AST M 02166)............... . ...................................... 135 Unconsolidated undrained triax ial compression test on cohesive soils (UU , AST M D2850 , USAGE Q tes ~ per confi ni ng stress )................. .. ....... 170 Consolidated undrained triax ial compression test for cohesive soils , (C U, AST M D47 67, USAGE R-ba r test) with ba ck pre ssure sat ura tion & pore water press ure measu rement (per confi ni ng stress ) ...................................... 375 Consol idated drained tr iax ial compress ion test (CD , USA GE S), with volume change measurement. Price per soi l type below EM 1110-2-1906(X): Sand or si lty sand soils (per confin ing stress) ......................................... 375 Silt or clayey sand soils (per confining stress) ........................................ 500 Clay soils (per confining stress) .............................................................. 705 Three -stage triaxial (sand or silty sand so ils ) .......................................... 655 Three-stage triaxial (silt or clayey sand soils) ......................................... 875 Three-stage triaxial {clay soils) ............................................................. 1,235 Remo lding of test specimens .................................................................... 65 FEE SCHEDULE METHOD HYDRAULIC CONDUCTIVIT Y TESTS Triaxial permeab ility in flexible-wall permeameter with backpressure saturat ion at one effective stress $/TEST (EPA 9100/A ST M 05 08 4, fallin g head Method C): ................................................ 310 Each add itional effective stress .................................................................... 120 Hand trimming of soil samples for horizontal K .............................................. 60 Remold ing of test specimens ......................................................................... 65 Permeabil ity of granular soi ls (A STM D243 4) .................................................. 135 So il suction (filter paper meth od , ASTM D5 29 8) .................................................... 400 SO IL -CEM E NT Moisture -density curve fo r soil-cement mixtures (A ST M D558) ....................... 240 Wet-dry durability of so il-cement mixtures (ASTM D55 9) 1 ........................... 1,205 Comp ressive strength of molded so il-cement cy linde r (ASTM D1633)' ............. 60 So il-cement remo lded spec imen (for shear stren gt h, con solid ation , etc .) 1 ............ 235 ' Com pac ti on (ASTM D55 8 maxi mum de nsi ty) shou ld also be perf orm ed -not incl uded in above price CONSTRUCTION MATERIALS LABORATORY TESTING ME THOD $/TE ST METHOD $/T ES T CON C RETE STRENGTH CHARACTER ISTICS AGGREGATE PROPERTIES Co ncrete cylinde rs compress ion (AS TM C39) (6" x 12" and 4 • x 8") ................ 35 Bulk dens ity and voids in aggregates (AASHTO T19 /ASTM C29 / CTM 212 ) ............ 50 Compression , concrete or masonry cores (testing only) :56 inch (ASTM C42} ..... 40 Organ ic impurities in fine aggregate sand {AASHTO T21 /ASTM C40/CTM 213) .... 60 Trimming concrete cores (per co re) ............................................................... 20 LA Rattler -smaller coarse aggregate <1 .5" (AASHTO T96/ASTM C131 /CTM 211) ... 200 Flexu ral strength of concrete (simple beam-3rd pt. loa ding , ASTM C78/CTM 523) ..... 85 LA Rattler -l arge r coa rse aggregate 1-3 " (AASHTO T96 /ASTM C535/CTM 211} .... 250 Flexura l strength of co nc rete (si mple beam-cen ter pt load ing , AS TM C293 /CTM 523) ... 85 Apparent spec ific gravity of fi ne aggregate (AASHTO T84/ASTM C128/ CTM 208 ) ... 13 0 Non shrink grou t cubes (2 inch , ASTM C109 /C1107) ............................................ 25 Spec ific grav ity and absorptio n of coa rse aggregate (ASTM C127 /CTM 206 ) Drying shrinkage -four read ings , up to 90 days , 3 bars (ASTM C157) .......... .400 >#4 reta ined ............................................................................................. 100 Length of concrete cores (CTM 531) ................................................................. 40 Clay lumps , friable particles (AA SH TO T112/AST M C142) .................................. 175 HOT M IX ASPHALT (HMA ) Res istance of compac ted HMA to moistu re-induced damage (AAS HTO T283 /CTM 37 1) ........................................................................... 2,10 0 Hamburg Wheel , 4 briquettes (mod ified) (AAS HTO T32 4} ............................... 900 Superpave gy ratory compact ion (AASHTO T312/ASTM D6925) ......................... 350 Extraction by ign iti on oven , percent aspha lt (AASHTO T308 /AS TM 06 307 /CTM 382) ............................................................ 150 Ignition oven co rr ection /correlation va lues (AAS HTO T30 8/ASTM D6307 /CTM 382) ......................................................... 1,350 Extraction by centr ifu ge , percent aspha lt (ASTM D2172) ................................ 150 Durab ility In de x (AASHTO T210 /AST M D3744 /CTM 229 ) ...................................... 200 Mo isture conte nt of agg regates by oven dryi ng (AASHTO T255/ASTM C566 /CTM 226) .............................................................. .4 0 Uncompacted void content of fine aggregate (AA SHTO T30 4/ ASTM C 1252/ CTM 23 4) .......................................................... 130 Perce nt of cr ushed pa rti cles (AASHTO T335 /ASTM 05821 /CT M 205 ) .................. 135 Flat & elo ngated particles in coa rse agg regate (ASTM D479 1/CTM 235 ) .......... 215 Cleanness va lue of coa rse aggregate (C TM 227) ........................................... 210 Soundness , magnes ium (AA SHTO T10 4/ASTM C88 /CTM 21 4) ........................... 225 Soundness , sodium (AASHTO T104/ASTM C88 /CTM 214) .................................. 650 Gradat ion of extracte d aggregate (AASHTO T30 /ASTM D5444 /CTM 202) ............ 135 M ASONRY Stabilome ter, S-Value (ASTM D1560 /CTM 366) ................................................. 265 Morta r cy li nders 2" x 4" (ASTM C780} ............................................................... 30 Bitum inous mixture preparation (AA SHTO R30 /CTM 30 4) ................................... 80 Grout prisms 3" x 6" (ASTM C1019} ................................................................... 30 Moisture content of HMA (AASHTO T3 29 /ASTM D6037 /CTM 370 ) ......................... 60 Masonry cores compress ion, :56 " diameter -testing only (ASTM C42 ) ............. 40 Bu lk spec ifi c gravity of compac ted HMA , molded spec im en or co res , Masonry core -shea r, Ti tl e 24 -test only .......................................................... 80 uncoated (AASHTO T166 /ASTM 02726 /CTM 308) .............................................. 50 Veneer bond streng th, cost for each -5 required (ASTM C482} ........................ 55 Bulk spec ific gravity of co mpact ed HMA , molded spec imen or cores , CMU comp ress ion to size 8" x 8" x 16" -3 req uired (ASTM C140} .................... 55 paraffin -coated (AASHTO T275 /AS TM D1188 /CTM 308) ..................................... 55 CMU moisture content , absorptio n & unit weight -6 required (AS TM C1 40) ..... 50 Maximum dens ity -Hveem (CTM 308) ............................................................ 200 CMU li nea r dryi ng sh ri nkage (ASTM C426} ..................................................... 175 Theore ti cal maximu m de nsity and specific gravity of HMA (AASHTO T209 / CM U grouted pri sms comp ress ion test :58 " x 8" x 16" (AS TM C1314 ) ............. 200 ASTM D2041 /CTM 309 ) ................................................................................. 130 CMU groute d prisms compress ion test> 8" x 8" x 16"(ASTM C1314 } ............. 250 Thi ckness or he ight of co mpa cted bitum inous pav ing mixtu re spe cimens BEAR IN G PADS /P LATES A ND J OINT SEA L (ASTM D35 49) ............................................................................................... 40 Wet track ab ras ion of slurry sea l (AS TM D3910) ............................................. 150 Rub berized asphalt (add to above rates} ........................................................ +2 5% Elasto mer ic beari ng pads (Caltrans ss 51 -3) ................................................... 99 0 Elasto me ri c beari ng pad with ha rd ness an d compress ion tes ts (Cal trans SS 51 -3) ...................................................................................... 1,230 BR ICK Type A Join t Sea ls (Caltrans SS 51 -2) .......................................................... 1,62 0 Compression -cost fo r each , 5 required (ASTM C67} ...................................... 50 Type B Jo int Seals (C alt rans ss 51-2) ........................................................... 1,530 Abso rpti on -cost fo r each , 5 required (ASTM C67 } ........................................... 50 Bear ing plates (A536 ) ..................................................................................... 72 0 Fee/2021-X www.leightongroup.com 1ge 2 of 4 B-42 ~Leighton w -FEE SCHEDULE METHOD $/T ES T METH OD ......................................................................... $/TE ST STREET LIGHTS/SIGNALS LED Luminaires / Signal Modules / Countdown Pedestrian Signal Face Modules (Ca ltrans RSS 86 ) ........................................................................ 1,300 Epoxy coated rebar/dowel film thickness (coating) test (A ST MA77 5/A934 ) ....... 45 Epoxy coated rebar/dowel continuity (Holiday) test (ASTMA775/A934) ............. 65 Epoxy coated rebar flexibility/bend test , up to No. 11 (AST M A775 /A93 4) .......... 45 Prestressing wire , tension (AST MA4 16) ......................................................... 175 SPRAY APPLIED FIREPROOFING Sample preparation (cutting) ......................................................................... 50 Unit weight (dens ity. ASTM E605) ..................................... , .................................. 60 FASTENERS/BOLTS/RODS REINFORCING STEEL AND PRESTRESSING STRANDS F3125 GR A307 , A325 Bolts , tensile test , :5 up to 1-1 /4" diameter, plain Rebar tensile test , :5 up to No . 11 (ASTM A370 ) ................................................ 65 (ASTMA370 ) ................................................................................................. 65 Rebar tensile test , ;?: No. 14 & over (AST M A3 70) ........................................... 200 F3125 GR A307 , A325 Bolts , tens ile test , :5 up to 1-1 /4" diameter, Rebar bend test , up to No. 11 (AS TM A37 0) ...................................................... 65 galvanized (A ST M A370 ) ............................................................................... 75 Rebar bend test ,;?: No. 14 & over (AS TM A370 ) .............................................. 200 A4 90 Bolts , tensile test , :5 up to 1-1 /4" diameter, plain (AS TM A3 70) ................ 65 Resistance butt-welded hoops/bars , tensile test , :5 up to No. 10 (CTM 670 ) .... 65 A490 Bolts , tensile test , :5 up to 1-1 /4" diameter, galvanized (AS TM A37 0) ...... 75 Resistance butt-welded hoops/bars , tensile test , ;?: No . 11 & over (C TM 670) .. 85 A593 Bolts , tensile test , :5 up to 1-1 /4" diameter, stainless steel (ASTMA370 ) ... 65 Mechanical rebar splice , tensile test , :5 up to No . 11 (C TM 670 ) ....................... 65 F1554 Bolts , tens ile test , :5 up to 1-1 /4" diameter, plain (AST MA370 ) ............ 100 Mechanical rebar splice , slip test , :5 up to No . 11 (CTM 670) ............................ 40 F1554 Bolts , tens ile test , :5 up to 1-1 /4" diameter, galvanized (AS TM A370) ... 120 Mechanical rebar splice, tensile test , ;?: No. 14 & over (CTM 670 ) .................. 200 Mechanical rebar splice , slip test , ;?: No. 14 & over (CT M 670 ) ....................... 200 Headed rebar splice , tensile test , :5 up to No . 11 (CTM 670) ............................ 65 SAMPLE TRANSPORT Pick-up & del ivery (weekdays , per trip , <50 mile radius from Leighton office) ... 90 Headed rebar splice , tensile test , ~ No. 14 & over (CTM 670) ....................... 200 EQUIPMENT LIST ITEM $UNIT 1/4 inch Grab plates ................................................................................ 5 each 1/4 inch Tubing (bonded) .................................................................... 0.55 foot 1/4 inch Tubing (single) ...................................................................... 0.35 foot 3/8 inch Tubing , clear vinyl ................................................................ 0.55 foot 4-Gas meter (RKI Eagle or similar)/GEM 2000 ................................... 130 day Air flow meter and purge pump (200 cc /min) ......................................... 50 day Box of 24 soil drive -samp le rings ......................................................... 120 box Brass sample tubes ............................................................................... 10 each Caution tape (1000-foot roll ) .................................................................. 20 each Combination lock or pad lock ................................................................. 11 each Compressed air tank and regulator ....................................................... 50 day Concrete coring mach ine (:56-inch-dia) ............................................... 150 day Consumables (g loves , rope , soap , tape , etc .) ....................................... 35 day Core sample boxes ................................................................................ 11 each Crack monitor ........................................................................................ 25 each Cutoff saws , rec iprocating , electric (Sawzall®) ..................................... 75 day D-Meter Walking Floor Profiler ............................................................ 100 day Disposable ba ilers ................................................................................. 12 each Disposable bladders .............................................................................. 10 each Dissolved oxygen meter ........................................................................ 45 day DOT 55 -gallon conta inment drum with lid ............................................. 65 drum Double-ring infiltrometer ...................................................................... 125 day Dual -stage interface probe .................................................................... 80 day Dynamic Cone Penetrometer ............................................................. .400 day Generator, portable gasoline fueled , 3,500 watts .................................. 90 day Global Pos ition ing System /Laser Range Finder .................................... 80 day Hand auger set ...................................................................................... 90 day HOPE safety fence (:5100 feet) ............................................................. 40 roll Horiba U-51 water qual ity meter .......................................................... 135 day Light tower (towable vert ical mast) ...................................................... 150 day Magnehe li c gauge ................................................................................. 15 day Manometer ............................................................................................ 25 day Mileage (IRS Allowable) .................................................................... 0.585 mile IT EM $ UNIT Moisture test kit (excludes labor to perform test , ASTM E1907) ........... 60 test Nuc lear moisture and density gauge .................................................... 88 day Pachometer ........................................................................................... 25 day Particulate Monitor. .............................................................................. 125 day pH /Conductivity/Temperature meter ...................................................... 55 day Photo -Ionization Detector (PIO ) ........................................................... 120 day Pump , Typhoon 2 or 4 stage ................................................................. 50 day QED bladder pump w/QED control box ............................................... 160 day Quire fee -Phase I only ...................................................................... 200 each Resistivity field meter & pins .................................................................. 50 day Slip / threaded cap , 2-inch or 4-inch diameter, PVC Schedule 40 ......... 15 each Slope inclinometer ............................................................................... 200 day Soil samp ling T-handle (Encore ) ........................................................... 10 day Soil sampling tripod ............................................................................... 35 day Sta inless steel bailer. ............................................................................. 40 day Submersible pump , 10 gpm , high powered Grundfos 2-inch with controller ....................................................................... 160 day Submersible pump /transfer pump , 10-25 gpm ...................................... 50 day Support service truck usage (well installation , etc .) ............................. 200 day Survey/fence stakes ................................................................................ 8 each Tedlar® bags ......................................................................................... 18 each Traffic cones (:525)/barricades (single lane) .......................................... 50 day Turbidity meter ...................................................................................... 70 day Tyvek® suit (each ) ................................................................................. 18 each Vapor sampling box ............................................................................... 55 day Vehicle usage (carry ing equ ipment) ...................................................... 20 hour VelociCalc .............................................................................................. 35 day Visqueen (20 x 100 feet) ..................................................................... 100 roll Water level indicator (electron ic well sounde r) <300 feet deep we ll. ..... 60 day ZIPLEVEL® ........................................................................................... 15 day Other specialized geotechnica l and environmental testing & monitoring equipment are ava ilable , and priced per site Fee/2021-X www.leightongroup.com 1ge 3 of 4 B-43 ~Leighton ..... oO ___, FEE SCHEDULE TERMS AND CONDITIONS ■ Expiration: This fee schedule is effective through December 31 , 2021 after which remaining work will be billed at then-current rates. ■ Proposal Expiration: Proposals are valid for at least 30 days, subject to change after 30 days ; unless otherwise stated in an attached proposal. ■ Prevailing Wages: Our fees for prevailing wage work are based upon California prevailing wage project-specific parking charges , shipping , reproduction, and other reimbursable expenses will be invoiced at cost plus 20%, unless billed directly to and paid by client. ■ Invoicing: Invoices are rendered monthly, payable upon receipt in United States dollars. A service charge of 1 ½-percent per month will be charged for late payment. laws and wage determinations. Unless specifically ■ indicated in our proposal , costs for apprentice Client Disclosures: Client agrees to provide all information in Client 's possession about are not included . If we are required to have an apprentice on your project, additional fees will be charged . ■ Overtime: Standard overtime rate is per California Labor Law and is billed at 1.5 or 2 times their hourly billing rate. Overtime rate for non- exempt field personnel working on a Leighton observed holiday is billed at 2 times their hourly billing rate . Overtime rate for Prevailing wage work is per the California Department of Industrial Relations (DIR) determination and is multiplied at 1.5 to 2 times their hourly billing rate for overtime and double-time , respectively. ■ Expert Witness Time: Expert witness deposition and testimony will be charged at 2 times hourly rates listed on the previous pages , with a minimum charge of four hours per day. ■ Minimum Field Hourly Charges: For Field Technicians , Special Inspectors or any on-site (field) materials testing services: 4 hours: 4-hour minimum charge up to the first four hours of work 8 hours: 8-hour minimum charge for over four hours of work, up to eight hours . Project time accrued includes portal to portal travel time. ■ Insurance & Limitation of Liability: These rates are predicated on standard insurance coverage and a limit of Leighton 's liability equal to our total fees for a given project. Outside Direct Costs: Heavy equipment , subcontractor fees and expenses , project- specific permits and/or licenses , project-specific supplemental insurance , travel , subsistence , actual or possible presence of buried utilities and hazardous materials on the project site , prior to fieldwork, and agrees to reimburse Leighton for all costs related to unanticipated discovery of utilities and/or hazardous materials. Client is also responsible for providing safe and legal access to the project site for all Leighton field personnel. ■ Earth Material Samples: Quoted testing unit rates are for soil and/or rock (earth) samples free of hazardous materials. Additional costs will accrue beyond these standard testing unit rates for handling , testing and/or disposing of soil and/or rock containing hazardous materials. Hazardous materials will be returned to the site or the site owner's designated representative at additional cost not included in listed unit rates. Standard turn-around time for geotechnical-laboratory test results is 10 working days . Samples will be stored for 2 months, after which they will be discarded. Prior documented notification is required if samples need to be stored for a longer time. A monthly storage fee of $10 per bag and $5 per sleeve or tube will be applied. Quoted unit rates are only for earth materials sampled in the United States . There may be additional cost for handling imported samples . Construction Material Samples: After all designated 28-day breaks for a given sample set meet specified compressive or other client- designated strength , all "hold " cylinders or specimens will be automatically disposed of, unless specified in writing prior to the 28-day break . All other construction materials will be disposed of after completion of testing and reporting. Fee/2021-X www.leightongroup.com 1ge 4 of 4 B-44 PROJECT MANAGEMENT SERVICES Rancho Palos Verdes Civic Center City of Rancho Palos Verdes SEPTEMBER 29, 2021 B-45 B-46 Table of Contents l. Approach to Scope o f Services l 2 . Organization & Staff i ng 4 3 . Staff Qualifications & Experience 6 4 . Project Schedu le 26 5. Qual ity Contro l P la n 27 6 . Acceptance o f Cond it ions 28 CON Fl DENTIAL California Civil Code §3426.1 (d); California Evidence Code§ 1040 and§ 1060; California Government Code § 6254 (k); Freedom of Information Act 5 U.S.C. § 552 (b) (4) Do not release without redactions B-47 Se pte mb e r 29 , 20 21 30940 Haw thorne Bl vd ., Ra nc ho Pa lo s Verd e s , CA 90 275 RE: Requ e st for Proposals fo r Project Manage ment Service s for the Ran c ho Palo s Ve rd e s Civic Cente r Proj ect De ar Mr . Wate rs a nd Evaluation Te am , The City of Ra nc ho Palo s Verdes re quire s a pa rtn e r with the manageme nt , desi gn a nd con struc ti o n ex pe rtise, local and pub lic rel a ti o ns knowledge, communications proficiency, and creativity to complete the Civic Center project in a timely and cost-effective manner. We are pl e ased to be your partne r a nd to e nc ourage c re ative , innovative, and engaging facilities whi c h will se rv e a s a ne xu s for your community. Rancho Pa los Ve rd es is a truly ca ptivating, historicall y vibrant destination with an opportunity to build upon ye a rs o f planning its civic center and related iconic location. Incorporating a state-of-the-art civic center which houses not only a base of operations for City staff, but provid e s a 21s t century e me rge ncy operations center, public maintena nce ya rd , a nd striking ope n pl aza will be a compl ex e nd e avor. ot to mention, the re-envisioning of the various hi toric elements on site including the Coast Guard bunker and missel silos as well a being cognizant of and planning around t he surrou nding 60 -acre b eau ti fu l nature preserve. Our team of hand picked professiona ls will provide the City a clear path for de ve loping this e ndeavor while prote cting your investm e nts from day o ne, utili zing our ex pertise in managing similarly ambitious proje cts valued over $35 0 million publicly fund e d doll a rs. Griffin Structures offers a well-rounded platform of experience aligned with t he man diver e elements contained within the Civic Center's program. The team will be led by long-time Griffin Structur Senior Project Manager and Owner's Repre entative, Robert Godfre y. As on e of our most seasone d publi c sector ex perts, we be lie ve Rob e rt Godfrey's shared pa rti c ip ati o n on both th e Civic Center and Ladera Linda Community Center and Park will create incredible efficiencies across both projects. These efficiencies will take mult ip le forms and when coupled with Robert 's understanding of the City's process and its procedural requirements, will offer significant value to the City. Our team also includes dedicated Civic Development Exp rt, Kolin Crawford, and our highly credentialed CFO, Mark Hoglund, who are current! leading the Orange Civic Center, Rancho Cordova Civic Center, and Placer County Civic Center projects with support fro m long-time Griffin partners, Financial Advisor, and Municipa l Financial Advisor firms -DTA and Fieldman Rolapp Associates, who are ready, willing, and able to immediately discuss unique revenue opportunities and funding options for the ity. Dustin Alamo, Pre-Design Manager and Facilities Master Planning expert is also included along with locally recognized Outreach Advocate, Susan Harden . We also offer the service of nationally recognized specialty firms pertaining to Food Service Design and Move/Relocation Management. To summarize we offer the following key benefits to the City A firm with deep "real estate roots", offering unique entitlement, community engagements, financial and deve lopment xpertise which significantly differentiates Griffin Structures from other firm . and exp rienc leading many of the state's largest building programs. A team with a de dica t ed Stra tegic Serv ices div isio n , offering the abil it y to engage in progra m ming and master pla nn ing effort s , rea l estate ervices. cost/schedule development , and much more . A coll a borative, strea mlin ed project de li very p rocess to ul t im at e ly re du ce yo ur ad mini strative cost s a nd e nsure timel y d e li ve r y. Unpa rallel e d e xpe ri e nce with th e p ublic sector c ivic cente rs, e m erge ncy opera ti o ns cente rs a nd public safety faci liti es, public ma in te na nce yard s, parks, p lazas, a nd o pe n space project s. Di rect e ngage me nt whi c h co urageou sly, cre ative ly, a nd coll a bo ra ti ve ly e nsures accou nta bili ty for t he City, d irectly s upported by o ur management t ea m. Outreach advocacy to assist the City in gaining community con nsus and public advocacy. Griffin Structures takes great pride in providing both competitive pri ing, highly qualified personnel and goes to extraordinary measures to ask, "what i our true value-added propo ition to the City of Rancho Palos Verdes?" The answer to thi question is our people . We bring a higher caliber of Owner's Representati,·e and Project Manager to our Clients -one that is trained as Arc.hitects and Contractors but think as an Owner. One that protects your City throughout the design and construction proces . This is our differentiato1 and the meaning behind the Griffin Structures pledge to provide excell ence in project delivery. We look fo n vard to serving you, Roger Torriero , President & CEO C: (949) 412-9000 IE: rtorriero@griffinholdings .net lTt ,,, J y[1v e J,q I .,. ft.; ~-c I\II f Q 7'l B-48 Firm Contact Information 1 Technology Drive Building i, Suite 829 Irvine , CA 92618 Primary Contact Information Jon Hughes. ccM, DBIA Executive Vice Preside n t & Project Executive (949) 497-9000 x208 jhughes@griffinstructures.com Type of Organization Co r poratio n Officers Roge r To rri ero Principal-In-Charge, President & CEO (949) 412 -9000 rtorriero@griffinholdings.net Jon Hughes, ccM . DBIA Executive Vi ce Presid e nt & Project Exec u tive (949) 497 -9000 x208 jhughes@griffin tructures.com Dustin Ala mo CCM. LLED AP, DRE BR()t,.ER Vice President of Pre-Construction & Pre-Design Manager (949) 497 -9000 x263 dalamo@griffinstructures.com Confli ct of Interest Mark Hog lu nd COO& CFO (949) 497-9000 x203 mhoglund@griffinstructures .com Kelly Boyle Exec ut ive Vice Pres id en t (949) 497-9000 x202 kbo yle @griffinstructures.com Griffin Structures has no conflicts of interests to disclose Present Staff+ Subconsultants Please refer to our organizational chart on page 4 of our proposal Organization Standing Jon W. Mcaintock, CPA P .o. Box 15955 Newport Beach, CA R559 C.lfomta CPA 167088 I have rev/-d the balance sheet and income statement of Griffin Structures, Inc. and I am hereby confirming the follow inc: 1 . Griffin Structures, In c. had a Profit after To Margin of at least 3% for the last two years (2019 and 2020). 2. Griffin Struttures, Inc. had a Oellt to Equity Ratio lower thin 0 .6 as of U/31/20. 3 . Griffin Structures, Inc. had a cash Ratio (cash and cash equillalent5/Current llahiHtles) gr eeter thin 0 5 as of U/31/20 . Should you have any que$tlons, please do not hesitate to ca I me at (949 ) 290-24S l. Sl ncerely, Jon W. McCl lntoclc , CPA B-49 Addendum l Acknowledgment C IT ADDENDUM NO. 1 TO THE PROJECT MANAGEMENT SERVICES FOR RANCHO PALOS VERDES CIVIC CENTER PROJECT REQUEST FOR PROPOSALS (RFP) August 31, 2021 The following changes (revisions , additions , and/or deletions) as noted below, are hereby incorporated and made a part of the Project Management Services For Rancho Palos Verdes Civic Center Project request for proposals. Portions of the RFP , not specifically mentioned in the Addendum, remain the same. All trades affected shall be fully advised of these revisions , deletions, and additions. This Addendum forms a part of the request for proposals for the Project Management Services For Rancho Palos Verdes Civic Center Project and modifies the original request for proposals. Each proposer shall be responsible for ascertaining , prior to submitting a proposal , that it has received all issued Addenda and shall ACKNOWLEDGE RECEIPT OF THIS ADDENDUM ON THE PROPOSER'S CERTIFICATION , attached . A proposer's failure to address the requirements of this addendum or failure to acknowledge the receipt of this addendum may result in that proposal being rejected . Note the following changes and/or additions to the Project Management Services For Rancho Palos Verdes Civic Center Project request for proposals. The proposer shall execute the Certification at the end of this addendum and shall attach all pages of this addendum to the proposal. The Mandatory pre-proposal meeting and site tour has been rescheduled from September 1, 2021 at 2pm to September 8, 2021 at 2pm. End of Addendum No. 1 Any questions regarding this Addendum should be directed to Senior Administrative Analyst Matt Waters, at (310) 544-5218 or by email at mattw@rpvca.gov. Matt Waters Senior Administrative Analyst PAGE 1 OF 1 B-50 PROPOSER'S CERTIFICATION I acknowledge receipt of the foregoing Addendum No. 1 and accept all conditions contained therein. F ~-~ al 's Signature Roger Torriero, Principal -In -Charge , President & Chief Executive Officer By 9/29/21 Date Please sign above and include this signed addendum in the proposal package. Failure to do so may result in that proposal being rejected. PAGE2 OF 2 ltl ffl N lUCT\111.1 B-51 Addendum 2 Acknowledgment IT .,HO :A.LO Pl. , \, 'f September 9, 2021 ADDENDUM NO. 2 TO THE PROJECT MANAGEMENT SERVICES FOR RANCHO PALOS VERDES CIVIC CENTER PROJECT REQUEST FOR PROPOSALS (RFP) The following changes (revisions , additions , and/or deletions) as noted below, are hereby incorporated and made a part of the Project Management Services For Rancho Palos Verdes Civic Center Project request for proposals . Portions of the RFP , not specifically mentioned in the Addendum , remain the same. All trades affected shall be fully advised of these revisions , deletions , and additions. This Addendum forms a part of the request for proposals for the Project Management Services For Rancho Palos Verdes Civic Center Project and mod ifies the original request for proposals . Each proposer shall be responsible for ascertain ing , prior to submitting a proposal , that it has received all issued Addenda and shall ACKNOWLEDGE RECEIPT OF THIS ADDENDUM ON THE PROPOSER'S CERTIFICATION , attached . A proposer's fa ilure to address the requirements of this addendum or failure to acknowledge the receipt of this addendum may result in that proposal being rejected . Note the following changes and/or add it ions to the Project Management Services For Rancho Palos Verdes C iv ic Center Project request fo r proposals . The proposer shall execute the Certification at the end of this addendum and shall attach all pages of this addendum to the proposal. 1) Sign-in sheets from the mandatory pre-proposal meeting and site tour on September 8, 2021 are attached. 2) Follow-up Response to question from 9-8-21 pre-submittal tour regarding whether a sub-contractor could submit a proposal. The question was in reference to RFP section Vl-1: "Only one proposal per firm will be considered." Response: While the use of subcontractors is both allowable and expected for a project of this size and scope, each proposal should be comprehensive and must be submitted by a single prime company. End of Addendum No. 2 Any questions regarding this Addendum should be directed to Senior Administrative Analyst Matt Waters, at (310) 544-5218 or by email at mattw@rpvca.gov. Matt Waters Senior Administrative Analyst PAGE 1 OF 1 vi I GRIFF'IN <;TRUCTUAf<; ~IFF I N LUCTllRl B-52 PROPOSER'S CERTIFICATION I acknowledge receipt of the forego ing Addendum No. 2 and accept all conditions contained therein . r ~-t1:Yp al 's Signature Roger Torriero, Principal -In -Charge , President & Chief Executive Officer By 9/29/21 Date Please sign above and include this signed addendum in the proposal package. Failure to do so may result in that proposal being rejected. PAGE 2 OF 2 vii I G R I F F I N c; T R U C-T U P E <; R l fflN lOC Tllllf B-53 B-54 l. Approach to Scope of Services The City of Rancho Palos Verdes' Civic Center project is an ambitious, complex endeavor that requires a team with the unique experience necessary to deliver a successful project. Griffin Structures understands that the City has several key considerations and constraints which have impacted this project in the past, requiring a skilled team of specialists . For this reason, we have assembled a team that possesses the unique skill sets to address the unique circumstances associated with this project. Specifically, we have identified the following as crucial to the success of the project. Program Validation The program for this project is complex and multifaceted. To turn the existing program (which we recognize is undergoing an additional review by the City) and conform it into a single master plan will require a team that understands the nuances of programming for each facility type and one that has the r cent and relevant experience to help guide the City toward a program that satisfies the needs of the City. Griffin Structures has that expertise and will guide the program validation process accordingly. Site Analysis The key to the success of this project is to evaluate the site, specifically as it pertains to the constraints that are currently in place for the two lots. We recognize that specific DOJ restrictions for the "red" area restrict its use to public safety. We also recognize the diverse set of goals associated with this project and that the current lot line may not be conducive to the campus . Griffin has extensive experience in real estate and will help the City evaluate the highest and best use of ex isting properties and wil support the City in any lot line adjustments, land swaps, and zoni ng redistribution. Financial Analysis+ Supportmg Consultants This effort will include financial advisors who are specifically trained and experienced in guiding municipalities in their financial affairs. ror that reason, we have teamed with OTA and Fieldman Rolapp to provide the necessary insights and guidance for this project. Together with our program management experience and real estate experience, we believe this team has the experience to assist the City in evaluating its options to arrive at a comprehensive program that brings the highest value. Additionally, we have included Webb Food Service to guide this aspect of the program/design as it relates to a possible caf or food service component as the Master Plan is developed. We also offer the services of Move/Relocation Management firm, John Barry & Associates who will execute the relocation plan to offer uninterrupted operations as we look towards implementation .. Program and Construction Management While pursuing the items above, it will be essential that the City maintains a single point of contact for the project that serves as a clearinghouse for all decisions and coordination. It will also be critical that this person has an intimate understanding of the City, its policies and procedures, and even insight into other important projects throughout the City, not the least of which is the Ladera Linda Community Center and Park . We believe there is a real and tangible benefit of having the same team serving th e City on both projects as we understand there are vital elements envisioned for this project that will be transferred from the existing Ladera Linda Community Center and Park. By having a single point of contact that is intimately involved in both projects, we believe the City will benefit from economies of scale and continuity within the City's overall capital improvements plan. With these components and an intimate understanding of what it takes to \\ ork adjacent to a nature presen e , we are confident the Griffin team has the requi ite skill and experience for this project. 1 I GRl r FIN S TR UCTUR E S R.IFFIN lU (. lll kl B-55 Project Process Map r " r "I Assess Funding Loca l, State & ProJect Qual ity Federa l Potential Compl iance Assurance P lan '-~ .... ~ Assess Revenue City Staff 8. Highest & Best Local State & Potential Federal (Service, Tax. Etc.) CCAC Integration Use of Site Compliance Delivery Method Scope & Legal Surveys Bid for Construction HazMat. Topo, & {Timing Dependent Consultation Approval Geotechnical on ProJect Delivery) Project Comprehensive RFPfor A&E Master Plan Construction Kickoff Project Partner Development Design Process Process Occupancy Development Plan Funding Program CCAC / CCAC/ CCAC/ G Commun ity Community Commun ity C:1mpc11gn Cons1derat1ons Veri' cation Outreach Outreach Outreach r "I ProJect Schedule PrOJCCt ProJect Budget & Warranty/ Partnership Partnership Partnership Schedule T raining D1scuss1on Integration '-Integration ~ Ma n agement C.onf1rrn ProJect Risk Permits & RF I & Change Oppor unities & Approvals Order Constraints Management " ProJect Quality Budget& Assurance Plan Schedule Development ~ B-56 Value-Adding Strategies, Innovations & Strategic Considerations We have utilized a page from Staff Qualifications to include an additional page for this section . Question : Given that these building and sites have so much flexibility in program and potential use, how will our team ensure the City maximizes its investment and achieves the best outcome for its residents? Answer: Our team has been specifically curated to engage individua ls within our organization as well a long -time partner firms to guide th e City in this exact issue. From our programming specialists who will review the City's currentl y refined space requirements and identify opportunities for maximization; to our pre-design specialists who will ai d in developing scope for e nh anced fl exibility from the future partnering A&E team; to our robu t financial adv isors w ho will review a nd test program options to project revenues , costs, debt service strategies, tax opportunities, and more; to our outreach advocates who will engage a nd listen to your stakeholders and comm unity to integrate th eir interests into the project; and finally our project management group who will oversee the entire process to ensure the City interests are always protected by providing reliable service , clear communication, and successful implementation . Question : What are the keys to developing and implementing a successful campus program? Answer: When developing and implementing a program of this size and diversity, it will be critical to develop overar hing guidelines pertaining to program and project design, followed by the prioritization of projects based on need , funding availability, and to some extent, community interest. These guidelines will act as the benchmark against which we measure progress and goa l achievement . Additionally, this prioritization will dictate the initial master schedule -informing all due diligence and de ign efforts, ultimately providing the framework for the construction plan. Q: How do you implement a successful campus program while maintaining site access and public services? Answer: The construction phasing will be determined to mitigate the impact on City operations and public access by those doing business with th e City or utilizing its recreational ameniti es. The Cit y will wa nt to maintain a "happy campus" where it is clear a project will occur, including the relocation of services and access, nav igating the site, and providing reliab le access for the Contractor, or Contractor(s), building the facilities. It is important to note that the topography of this site may present access challenges throughout the construction phase, wh ich our team w ill immediately provide resolutions for. Question : As the City seeks to redevelop this site, what significant challenges may be encountered? Answer: Given our experience with developing similar project sites, the unique history of the civic center site as a World War II facility creates unique challenges as it pertains to environmental site assessment. The cost for demolition versus reuse w ill need to be weighed based upon the levels of mitigation and remediation which ma y need to be performed. In addition, the desire to re use the missile silos presents a unique challenge to ensuring publi c accessibility of these spaces -all task for which we have already begun to assess and develop solutions. Question : How will stakeholder engagement inform the planning of the Civic Center? Answer: Stake holder engagement and consensus building will be paramount for this project. The City of Rancho Palos Verdes has a very involved , informed , and vocal constituency. They will want a Civic Center which represents their City while maintaining its proper context within the community landscape. We are ready to leverage participation in City-sponsored event , social media , web platforms , e -newsletters, and more. We are committed to developing a project which achieves consensus from your community at large. GRIFFIN STRUCTURES R.JFFIN UJ ·1t1kl B-57 B-58 2 . Organization & Staffing Our prop<.1c;ed tcJ111 ha1 cs a i<lng h1-.ton· ot s.i1c·c cs-.lul p.-.rtncrc;hi1,s ,111d is u,mpn.,nl c,l lt.·Jdin,:r Ownc-r'c.: R<'prc~t·ntJtM.'S. Pro~tJm and Constn.1c-tmn \fana,::: rs sp1.·c 1,.1l1.t:1nE?" in tht. dc-vrlopment of lt·a,hn,::: <:l\.1C ccnt<'rs .ind .i,dman1str.1t1\'C comple).cs. liln.-nes. <:ommunity <:enter;, public s.ikt, rac1hllt.'s, pJrks. and rccrc-ation.al c:cmc1,; Tht-pro,ec1 tram '",11 hr man:igf"d hv: Rog<-r Torric-rn. Prmnpal-ln-Char~e. :met Prote'("t becuuve Jon I l u~hei;;, provichn~ 0H·rs1~ht to; Pr0t('C'l \1.m,1r,·r Rol)("rt <.i<ldfrf'\., "h<1 wlll nMnaj:?r tht ... rnurrt, of tht· prott·Ct .mrl C.:('I \.I' ,It; tilt' SlnJ::h: J'K'llOt-ol-('OOtaC'l J\:-,\1stc1nt Pro1t~t M,magrr, EnnJone~. to ,up1x.lrt Robert (.~odfrr;>v from pn•-drs1gn to ,,:om,11 uc.·t1on c:omplet1t1n· I he pro_tC(t tc.tm \o\<Jll also be supported b'r' our \\('illth of 1ntcrn,,l r~,;ourccs, mcludm~; \i.1rk ttoj:!'.hmd . CFO. \'\.tll sh,ir<· h1<. 40t \t'Jrs 41\ Jn cxpt.:tienuxt fin4mtial Jdv1sor for <:otmlks'i dc\clopmem prtlJCCts: Du,tm AIJmo. Prr -flt-s1gn ManJ~t"r, to ,upport prc--df'~IJ!Tl dfon, ~1, wt" (:onfirm the \Ile, pro~ram. and plan : Konn Cr.1wford. C'1v1r Oevtlopmem J· '\:pert. offrnng nclv1ce and rec-ommenclJt10111.; on hn,1ncmg :mcl clevel<'pmem ,1ppro,1che!-.. mduclmg, hm not lnnncd t<' r:1, TrachtionJI •• met nes1s.rn-Kulld Da, 1ct T..IU'i'-1~. F1n,1noJI Adv1~0r. to prcwide (1nc1nc:ing and fundtn~ JnJlvc.1~. ftn.inC1JI 1nodehn~. r~\.t"OUt fnre<'J'it1n~. ,md puhhc-p11vatr financ.:mg: optiom, .fam<'i;. V. Fahian Muninpal Finandal .-\dnsor, t'ltfrnnj! hnancml{ and funding an,1lv.-.;1.:.. hnancial modrlmg, rrvrnu<-forN"ao;tmp:. ;1nd puhhc-- pr1vatr f1nanc-1njl option, Su .. an H.,nkn, Outrc~Kh Advocate fav Hcl kar Co,t Lst1111.1LDr Not onlv have nur pro1l<>"rd Gnffm Struc-tureo; tc:im ml'rnhers workf'd rollab<,r.Jt1\.·elv to deh\"("f \<'veral 21st-rcntur\' puhhc:-lac1h11~ throughout their rarC'<"r!,,. but th<' Gnffm/ctcvelopmcnt te;tm ii" well .is Su~,n Harden. pos~ess va,t C\fX'nCnc<' work.mgvmh ou1 hrm Our rrovo,e,1 l'rnl('ct MonoQ<"r and kcv ,rnJt will rcm.nn e1~,1qncd ro 1h11, prmect throuqh c·nmpkttm1 o/ tht sco,,r ot Scn,u;e~. B-59 Involvement & Availability Griffin Structures tailors its deployment of re ources to bring the highe t value to the client. Accordingly, each team member is utilized to bring the maximum benefit to the project while also not overburdening the client with excessive fees. By taking this approach we are able to mobilize maximum support when needed, and then reduce that commitment as project circumstances dictate. To that end, below is a summary of our labor deployment percentages by team member. Employee & Title Roger Torriero PIC, President & CEO Mark Hog l un d.cPA COO&CFO Jon Hughes, ccM . DBIA Project Executive Robert Godfrey, ccM Project Manager Erin Jones, LEED AP Assistant Project Manager Dustin Alamo, ccM .LEEDAP Pre -Design Manager Korin Crawford Civic Development Expert OTA Financia l Advisor Fieldman Rola pp & Associates Municipal Financia l Advisor Susan Harden, LEEDAP Outreach Advocate Jay Helekar, LEED AP Cost Estimator Webb Food Service Desig n Food & Beverage Consulta nt John Barry & Associates Move/Relocation Management % of Involvement 10% As -needed 20% 40%-60% Availability Located from our corporate headquarters in Irvine, Roger provides leadership to all projects as-needed . Located from our corporate headquarters in Irvine, Mark provides contractual and financial oversight to all projects as-needed . Located from our corporate headquarters in Irvine, Jon provides leader hip to all projects as-needed . Located from our Irvine office, Roberti currently serving as the lead for the Ladera Linda project and will manage these projects simultaneously. As-needed, 100% Located from our Irvine office , Erin Jones will provide support to during construction Robert Godfrey and team. As -needed, 40% during pre-design phase As-needed As-need ed As-needed As-needed As -needed As -needed As-needed Located from our headquarters in Irvine, Dustin will provide support through the pre-design phase as -needed . A lead development/Public-Private Partnership expert, Korin v.ill provide support to the project as -needed . Located from Newport Beach, DTA's time will be properly allocated to ensure your needs are properly served. Located from Irvine, Fieldman Rolapp's time will be properly allocated to ensure your needs are properly served. Located in Orange County, Susan's time will be properly allocated to ensure your needs are properly served. Located from our corporate headquarters in Irvine, Jay's time will be properly allocated to ensure your needs are properly served. Located from Anaheim , Webb food Service Design's time will be properly allocated to ensure your needs are properly served. Located from Newport Beach, JBA's time will be properly allocated to ensure your needs are properly served. 5 I GRIFflN STRUCTURES R I FF I N UK lll'-l B-60 B-61 3 . Staff Qualifications & Experience Civic Centers Throughout the vast portfolio of our firm , we have delivered multiple leading civic centers for the County of Orange ($346M), County of San Bernardino ($260M), City of Watsonville ($60M), City of Hesperia ($50M), City of Rancho Santa Margarita ($20M), and others. These civic centers contained not only c ity halls and council chambers, but also police and fire departments, emergency operations centers, libraries , community centers, and striking open pavilions / open space. These projects have earned de ignations nationally as well as statewide, including designations from LEED, AIA, APWA, ASCE, CCM, and countless others. Given our unique ability to provide early programming and strategic services, our team coordinates with our clients and their neighboring communities early to provide civic centers that capture the unique ambitions of each City, design preferences, and incorporated amenities while integrating a comprehensive outreach campaign. Civic centers are the nexus of the commun ity and must be well designed and constructed to withstand the test of time and allow flexibility for the future. Existing Military Site Considerations We understand the project site currently houses a military bunker. Our team at Griffin Structures possesses great experience in mitigating similar circumstances, having completed the Buena Park Community Center atop a former bomb shelter, as well as the Great Park Ice, FivePoint Arena , and Between the Rinks Restaurant which also stands atop a former military site. 1. County of Orange Civic Center 2. Hesperia Civic Center 3. High Desert Government Center 4. Watsonville Civic Center 5. Rancho Cordova Civic Cente r 6. SchoolsFirst Federa l Credit Union Headquarters 7. West Hollywood City Hall 8 . La Canada Flintridge City Hall 9. Rancho Mission Viejo Esencia Sports Park 10. Lake Forest Sports Park & Recreation Center 6 ' GRIF,IN STRUCTURES RIFFIN -.uc. TU kl B-62 Parks + Pavilions + Open Space Griffin Structure's open space, pavilion, and park portfolio is unparalleled. With our project management, development, and early program management team , our team has overseen the delivery of public sector open space projects directly aligned with your project program. With registe red landscape architects within our ranks , we can offer a wealth of internal resources unlike our competitors , w ith a diverse range of experience managing unique site considerations (i.e., ha zardous materials ite /former mili tary bases, tight site constraints, vocal neighborhoods, adjacent shorelines , and countless others). 11. Marina Community Sailing Center & Park 12 . Quail Hill Community Center 13. Environmental Nature Center & Preschool 14. Great Park Ice, Five Point Arena & Between the Rinks Restaurant Public Safety With over 75 + programmed and constructed public saf ty fac iliti es in our portfolio , Griffin Stru tures has earned the reputation as a preferred Owner's Representative, Project, Program, and Construction Manager for facilities that keep communities safe. Fro m master planned police headquarters, fire stations, emergency operations centers, training facilities, to $95M communication centers, our clients run the gamut from the County of San Bernardino, Orange County Fire Authority, City of Salinas, Buena Park , Tustin, Manhattan Beach, Westminster, and several others. We understand public safety, unique design considerations, and can offer a variety of support in determining ideal operations for your City with our wealth of internal resources, technical architect partners, multi-disciplinary consultant relationships, and effective outreach advocacy. 15. Tustin Water Administration Building , Corporate Yard & Emergency Operations Center 16. Sta n ton Corporate Yard 17. Westminster Corporate Yard 18. V isa lia Emergency Communications Center 19. High Desert Publ ic Safety Operations Center 20. W e stminste r Pol ic e Department Headquarte rs 7 I GRIFF IN STRUC T UR E S RI FF I N lU H I ~ B-63 Emergency Operations Centers A unique aspect to the vast portfolio of our firm is our extensive experience with Emergency Operations Centers, dispatch, and communication facilities and Public Maintenance Yards. These are two project types, and others, that we provide leadership in the industry. We understand Emergency Operations Centers that are shared by cities and Public Maintenance Yards which hou se diverse operations intended to provide nation-leading service to the community. Highlights include: Inglewood Emergency Operations Center Tustin Water Administration Building, Corporate Yard & Emergency Operations Center Westminster Police Department Headquarters Buena Park Police Department Headquarters Hesperia Police Department Master P lanning Griffin Structures posses es a dedicated in-house master planning team unlike our competitors. Our teams are professionall y trained as arch itects and builders, but think as owners first. We believe this intimate separation is integral as to ensure the City and communit y's interested are protected before our own. We have completed hundreds of maste r plans, studies, and assessments. Highlights include: County of Orange , Strategic Facilities Plan & Civic Center County of San Bern., Downtown Ca mpus Master Plan City of Hesperia, Civic Center City of Rancho Cordova, Civic Center Placer County, Civic Center Nature Preserve Experience + Coordination At Griffin Structures , we possess a deep understanding of the sensitivities and cons id erations associated with developing projects within and adjacent to significant nature pre erves. We have on several occassions completed similar projects, including the Environmental Nature Center and Preschool, 300-acre Cornerstone Development in Henderson Nevada , Lake Gregory Dam Rehabilitation, and man y others. Robert Godfrey, proposed Project Manager, will bring this expe rienc e to bear for the City to ensure your project is completed on task with special attention paid to yo ur historically rich and vibrant nature preserve. We have utilized a page from Staff Qualijkations to include an additional page for this section 8 GRIFrlN STRUCTURES R I FF I N UJC.:TUfll B-64 Roger Torriero Principal-In-Charge, Pre ident & CEO Education Master of Arc hitecture, Accadem ia di Bell i Arti di Firenze Italia Bachelor of Architecture, Syracuse University, New York Certification California Contractor License #793600, Class B Years o f Ex p e rience 42 Mark Hoglund Edu cation CPA CFO & COO Master of Business Administration, Finance, Real Estate and Public Policy, The Wharton School , University of Pennsylvania Bachelor of Science, McIntire School of Commerce, University of Virginia Certific at ion Certified Public Accountant Years of Ex perience 40 Qualifications As our Principal-In-Charge, Roger focuse on the delivery of complex projects for the private and public sectors, including civic centers, city hall and administrative complexes, open space/plazas, and public afety facilities including emergency operation centers. As President and CEO, Roger will provide valuable insight to the project team , ensuring your scheduling and financial expectations are met throughout the duration of our senYices. Representative Experience Roger has led all Griffin projects since the Jinn's inception County of Orange Civic Center, CA Watsonville Civic Center, CA Hesperia Civic Plaza & High Desert Govt. Center, San Bernardino, CA La Canada Flintridge City Hall, CA West Hollywood City Hall, CA Santa Clarita Canyon Country Community Center, CA Quail Hill Comm. Center, Irvine , CA Vernola Park & Comm. Center, CA The Trust for Public Land Parks, CA Qua l ifications Rancho Cucamonga Sports Center, CA Great Park Ice, FivePoint Arena & Restaurant, Irvine, CA Lake Forest Sports Park & Rec. Ctr., CA Tustin Water Admin .. Building, Corporate Yard & EOC, CA Police Services of Salinas, CA County of San Bernardino, Va ll ey Commun ication Center, CA Visalia Emergency Comm. Ctr., CA Westminster Corporate Yard, CA Chief Financial and Operating Officer for Griffin Structures, Mark has structured many complex real estate deals and transactions, from arrangements with investment partners to nuanced "P3 " structures. He has provided extensive expertise, gained through decades of experience in both the private and public sectors. As COO/CFO, Mark will provide contractual and financial oversight to the t eam as-needed. Representative Experience Mark has provided oversight to all Griffin projects since the Jinn's inception County of Orange Civic Center, CA Watsonville Civic Center, CA Hesperia Civic Plaza & High Desert Govt. Center, San Bernardino, CA La Canada Flintridge City Hall , CA West Hollywood City Hall , CA Santa Clarita Canyon Country Community Center, CA Quail Hill Comm. Center, Irvine , CA Vernola Park & Comm. Center, CA The Trust for Public Land Parks , CA 9 I GRlrFIN STRUCTURES Rancho Cucamonga Sports Center, CA Great Park Ice , FivePoint Arena & Restaurant, Irvine , CA Lake Forest Sports Park & Rec. Ctr., CA Tustin Water Admin .. Building, Corporate Yard & EOC, CA Police Services of Salinas , CA County of San Bernardino, Valley Communication Center, CA Visalia Emergency Comm. Ctr., CA Westminster Corporate Yard , CA RIFF I N ~U(.lUkl B-65 Edu c at ion Jon Hughes CCM, DBIA Project Executive Bachelor of Science, Philosophy and History, Westmont College Certif ication Ce rtified Cons tru ction Manager (CCM) De sign-Build In s titute of Am e ri ca (DBIA) Associate California Contractor License #793600, Class A Affil iations NAVFAC and US Army Corps Construction Quality Management (CQM) Program Construction Management Association of America , Member Ye a rs of Ex p e ri e n ce 28 Qualif ications Jon Hughes' career spans some of the region's most prestigious properties in Southern California. His experience and skills with program and construction management tools and processes have enabled him to deliver winning results on every project. Jon's resume highlights include newly constructed, expanded, or renovated newly constructed , expanded, or renovated civic centers, city hall and administrative complexes, open spac e/plazas , and public safety facilities including emergency operation centers. Jon 's construction management e xp e ri e nce includes pre-c onstruc ti o n s e rvices , bid review , contract negotiations , safety protocols, site evaluation , quality control, budgetary controls, change order review, materials acquisition and supply chain management, schedule review and enforce ment, site staging, off-sites and grading, inte r -contrac tor coordination, punch list, and turnover. As Project Executive, Jon is responsi bl e for overseei n g t h e overa l l lifecycle of the project. Representative Ex perience County of Ora nge Civic Ce nte r Hesperia Civic Plaza (incl: library, public safety, city hall), CA High Desert Government Center (incl: library, public safety, city hall), CA La Canada Flintridge City Hall, CA West Hollywood City Hall , CA SchoolsFirst Federal Credit Union Headquarters, Tustin , CA Santa Clarita Canyon Country Community Center, CA Quail Hill Community Center, Irvine , CA Esencia Sports Park , Rancho Mission Viejo, CA Rialto Frisbie Park Expansion, CA Vernola Park Expansion & Community Center, Jurupa Valley, CA The Trust for Public Land Parks , Los Angeles, CA Rancho Cucamonga Sports Center, CA Great Park Ice , FivePoint Arena & Between the Rinks Restaurant, Irvine , CA Lake Forest Sports Park & Recreation Center, CA Linc Housing, SIPA Headquarters & HiFi Collective , Los Angeles , CA Tu ti n Wa t e r Ad m in. Bui ld ing, Co rpo rate Yard & Eme rg ncy O p s. Ce nter, CA Pomona Water Resources Headquarters & Yard , CA Westminster Corporate Yard, CA Pol ice Services of Salinas , CA Buena Park Fire Station No .61 , CA County of San Bernardino, Valley Communic ation Center, CA Visalia Emergency Communications Center, CA Cathedral City Fire Station No.411 , CA Tustin Fire Station No .3 7, CA + Jon has served 011 all G1iffin St ructures projects included i11 our re s ponse 10 I G R I F F I N S T R U C T U R E S R I FF I N l U TUaL B-66 Robert Godfrey CCM Project Manager Education Bachelor of Science, Management, The George Institute of Te c hnology Certif icat ion Certified Co n struction Manager (CCM) Affil iations Construction Management Association of America , Member Years of Ex p e rience 20 Qua l ifications Robert Godfrey brings 20 years of combined experience in Project Management a nd Owner's Re p resentation fr o m pre-d esign to con stru c ti o n c om p leti o n . He has been involved during all phases of development and construction. His responsibilities have entailed , public and stakeholder outreach, contract negotiations, budget ary/sc h e dulin g controls , ma n aging e ntitle ment a n d pl a n check processes, obtaining building permits and coordinating inspections, and generating punch lists and project closeout. Robert has a proven record of project management involv ing effective communication with design team members, coordinating consultants, vendors a nd contractors -a ll t o assure th e cl ie n t's go a ls a nd objectives a re ac hi eved . As Project Manager, Robert will be responsible for the day-to -day management of the project. Rep resentative Ex perience La Canada Flintridge City Hall , CA West Hollywood City Hall , CA Santa Clarita Canyon Country Community Center, CA Quail Hill Community Center, Irvine , CA Rancho Cucamonga Sports Center, CA Linc Housing, SIPA Headquarters & HiFi Collective, Los Angeles , CA Vernola Park Ex pansion & Community Center, Jurupa Valle y, CA Buena Park Navigation Center, CA Jordan Downs Housing Redev e lopment, CA MidPen Shirley Chilsom Educator Housing, San Francisc o , CA LAN LT Wishing Tree Park, Los Ang e les , CA Lawndale Community Cente r, CA T he T rust for Publi c Land Parks , Lo s Angel e s , CA • South Victoria Park Patton Street Park Carlton Way Park Aliso Creek & Los Ange le s River Co n fl ue n e Park Bradley Green Alle y Mo nitor Ave nu e/ Serenity Pa rk Benito Juarez Park Zamora Pa rk Quincy Jones Park We are proposing Robert Godfrey for this project amidst the recently awarded Ladera Linda Community Center and Park. We see this as an incredible advantage for the city to streamline two projects simultaneously with direct access to one Senior OR/PM to serve as an extension of staff, protecting your investments from day one. As one of our most sought after project managers, Robert will guide both proj ect s sim ulta neou sl y given h is stellar record to ma n age si multaneous ly com p lex, high-p rof i le proj ects. Robert Godfrey is energetic, extremely capable, and possesses the exact management expertise required to deliver a project of this size and scope. 11 I GRIFFIN STRUCTURES B-67 Dustin Alamo CCM, L EED AP , DR E 07930629 Pre-Design Manager Edu c ation Bachelor of Architecture, University of Colorado , Boulder Certif ication State of California Licensed Real Estate Broker Certified Construction Manager (CCM) LEED Accredited Professional (LEED AP) Affiliat ions U.S. Green Building Council , Member Construction Management Association of America, Member Strategic Consulting Organizational Assessment Operational Assessments Needs Assessment Space Efficiency Studies Space Planning Strategic Planning & Programming Facility Assessment • Benchmarking Studies Business / Institutional Vi ioning Business Planning & Feasib ility Studies Qualif ications Dustin serves as the Vice President of Preconstruction Services for Griffin Structures, In c. His primary responsibilities include the executive management of all needs assessment and master planning projects ranging by facility type , including civic center , city hall and administrative complexes , open space/ plazas, and public safety fac ilities including emergency operation centers, and others. In addition , Dustin is skilled at developing long-term facility plans (ranging from $10M to $300M) w hi c h incorporate future space requirements, phasing considerations, and capital funding mechanisms such as bonds, repositioning real estate assets, and public private partnerships (P3). With a formal background in architecture, Dustin is able to provide architectural programs, site plans, floor plans , elevations, and technical detailing. As Pre Design, Dustin offers insight and support during the earliest phases of project development. Representative Experience Rancho Palos Verdes Corp. Yard, CA County of Orange Civic Center, CA Hesperia Civic Plaza, CA Covina Civic Center, CA Newport Beach Civic Ce nter, CA Brea Civic Center, CA Rancho Santa Margarita Civic Ctr., CA High Desert Government Center, CA Tustin Water Adm ini stration Building, Corporate Yard & EOC, CA High Desert Public Safety Operations Center, CA Lake Forest Civic Center, CA Visalia Emergency Communications Center, CA Buena Park FS o .61 & EOC, CA Process Improvement / Technology Integration Organizational Studies Managed Out ourcing Capital Assessment Campus Master Planning Phasing Analysis Implementation Strategies Relocation Planning & Management Portfolio Utilization Analysis Sustainability 12 I G RIFFIN STRU C TURE S Police Services of Sa lin as, CA Hesperia Police Dept. & EOC, CA Cathedral City FS No.411, CA Stanton Corporate Yard, CA Westm in ster Corporate Yard, CA Pomona Water Resources Headquarters & Yard , CA Dustin has provided Facilities Master Plans for over 100 + public clients, ma11 y of which included civic centers, city halls , public safety, parks, pavilions, and maintenance facilities. Dustin is also our resident Corporate Yard expert, having provided over 75 programmed yards from a single strategic initiatives to delivered, state-of-the-art operations facilities. Real Estate Consulting Analysis of Real Estate Lease / Buy/ Build Analysis Property Acquisition and Disposition Lease Evaluation and Negotiation Portfolio Evaluation and Management Portfolio/Lease Administration Development Consulting RI FF I N lUCTUllU B-68 Education Er i n Jones LEED AP Construction Manager Bachelor of Science, Construction Engineering Management, California State University, Long Beach Bachelor of Arts, Studio Art, Un iversity of California , Davis Certif icat ion + Trai ni ng Leadership in Environmental and Energy Des ign, Accredited Professional (LEED AP) Ye ars o f Ex p e r ience 16 Kor i n Crawford Civic Development Expert Educati o n Master of Science in Management, Stanford Graduate School of Business Master of Science, Electrical Engineering, Stanford University Bachelor of Science, Electrical Engineering, Duke University Ye ars of Ex p e rience 20 Qualifications Throughout her career, Erin Jones has managed a wide range of design and construction projects across the state, including $250M + bond programs An extension of client staff, Erin Jones is a communicative and pragmatic professional, protecting client investments through her thorough evaluation and oversight of all programming and construction related items. As Assistant Project Manager, Erin will 1novide support to Robert Godfrey and the City througlwut the course of the project. Representative Ex perience Good Shepherd Women's Village, Los Angeles , CA Shea Symmetry Apartments, Northridge, CA Huntington Library Chinese Garden Expansion , Huntington Beach , CA NBC Universal Area 71 , Los Angeles , CA Face Canyon Country Medical Office Building, Santa Clarita, CA Fox Studio Production Office Building, Los Angeles, CA William H. Hannon Library, Loyola Marymount Univ., Los Angeles , CA Qualifications Santa Monica College ($250M +) Early Childhood Lab School Performing Arts Center East Wing Information technology Building & Media Center Student Services Building & Parking Structure Health, P.E., and Central Plant Bundy Campus Classroom Organic Leaming Garden Korin is r sponsible for originating, evaluating, structuring, and closing public- private partnerships (P3s) for Griffin Structures, with $500M of public facilities under development as P3 transactions. Korin leverages 20 years of experience in infrastructure , real estate, and M&A of property-backed operating businesses with an emphasis on P3s and real estate transactions in complex regulatory environments. As Civic Development Expert with signijicant experience with our development and financial team , Karin will provide as-needed, invaluable input as-needed. Representative Ex p e rience County of Orange Civic Center, CA Rancho Cordova Civ ic Center, CA Placer County Government Ctr., CA Manteca Civic Center Feasibility, CA Concord Civic Center, Feasibility, CA Los Angeles Civic Ctr. Master Plan , CA Police Services of Salinas , CA Riverside Convention Center Expansion, CA Downtown Los Angeles Streetcar, Los Angeles, CA 13 I GRIFFIN STRUCTUR E S Bancroft Row Residential Development, Oakland , CA Pier 70 Redevelopment, Port of San Francisco, CA Mission Rock/ SWL, Port of San Francisco, CA Oakland Army Ba e Disposition and Reuse, CA Texas Rangers Heritage Museum , Fredricksburg, TX R I FF I N llU C:lllfll B-69 Financial Advisory Team dt a David Tauss ig FI EL DMAN RO LA PP Ir ' )(.IJ\ AICP, Series S4 & 50 Financial Adv isor James V. Fabian MSRB, S EC Municipal Financial Advisor Certificat ion Educa t ion Series 54 and 50 Municipal Advisor, Bachelor of Economics, SEC & MSRB Univers ity of California, American Institute of Certified Planners Registered Investment Advisor Series 50 Municipal Advisor Municipal Securities Rulemaking Board, #K0276 Security and Exchange Commission, #867-00175 Berkeley Master of Public Administration, Kent State Unviersity Bachelor of Arts, Kent State University Year s o f Experience 48 35 With industry leading expertise in both pubii and private finance for civic capital projects and real estate, our financial advisory team i led by OTA and Fieldman Rolapp & Associates (FRA), both registered municipal financial advisory firms, a decades-long track record of working together, and two of California's leading municipal FAs, serving a multitude of California cities an d counties over decades. OTA and FRA will work with the City's Finance Department and Finance Advisory Committee to: Evaluate financing alternatives and project delivery approaches, including, but not limited to Public-Private Partnerships (P3), Traditional, and Design-Build. Identify funding opportunities and approaches for the City Council's consideration. Provide professional analysis, assessment, and projections of the Project's revenue potential (if a ny). OTA and FRA hall as ist the City in identifying public and private finance mechanisms available to fund the infrastructure and public facilities needed for the construction of the Civic Center. OTA and FRA will also assist with determining the amount of public/private financing the City can anticipate receiving. Other ervices include: Review and confirm project land uses, values , overlapping di trict , lien , and pos ible re,enue with the team. Prepare Bonding capacity analyses for selected public finance programs (Community Facilitie Di tricts (CFO), Enhanced Infrastructure Financing Disllict (EIFD), Lease Revenue Bond (LRB) or Certificates of Participation (COP), Commercial Property Assessed Clean Energy). Evaluate Public-Private Partnership opportunitie . Prepare a Public Facilities Financing Plan (PFFP) Report. 14 I GRIFFIN STRUCTURES lllFFI N UK lUIU B-70 Jay Helekar LEED AP Cost Estimator Educati on Construction Management Engineering, Ca liforn ia State University, Long Beach Certif icat ion + Training LEED Accredited Professional (LEED AP) Ye ars of Ex perien c e 22 Susan Harden LEED A P O utreach Ad vocat Educati on Master of Environmental Planning, Arizona State University Bachelor of Arts , Architectura l St u di es, Uni ve r s ity of Ka n as Bachelor of Arts, Environmental St ud ies, Uni versity o f Ka n sas Cert ifi cation Le adership in Energy and Environmental Design Accredited Professional (LEED AP) Fellow, American Institute of Certified Planners Ye ars of Exp e rie nce 25 Qualifications Ja y has 22 years of cost estimating experience on various municipal projects , including renovation and new construction with a mixed background of being both a preconstructio n m anager and a general contractor. He brings his creative and expert skills to his work, including cost estimating, LEED analysis , value engin eering, constructability reviews, master planning, and scheduling. As Cos t Estimator, Jay w ill provide va lu e engineerin g and cos t con t ro l seroices th roug h eac h st age of th e projec t to en sure yo ur fisca l objectives are a chieved. Representative Ex perience Cou nty of Ora n ge Civic Ce nte r, CA Watsonville Civic Center, CA Hesperia Civic Plaza & High Desert Govt. Center, San Bernardino, CA Cov ina Civic Center, CA Rancho Cordova Civic Center, CA La Canada Flintridge City Hall , CA West Hollywood City Hall , CA Santa Clarita Canyon Country Comm. Center, CA Quail Hill Comm. Center, Irvine, CA Vernola Park & Comm . Center, CA Qualifications The Trust for Public Land Parks , CA Rancho Cucamonga Sports Ctr., CA Great Park Ice , FivePoint Arena & Restaurant, Irvine, CA Lake Forest Sports Park & Rec. Ctr., CA Tustin Water Admin .. Building, Corpora t e Yard & EOC , CA Police Services of Salinas , CA Cou n ty of San Bernardino , Valley Communication Center, CA Visalia Emergency Comm. Ctr., CA Westminster Corporate Yard , CA Fo r ove r 25 years, Su sa n h a built h r ca reer aro und community-b ased pl a nning and visioning, striving to create a ne twork of healthier, more livable communities. She has provided community engagement and planning services to public clients across the country. As yo ur Ou t reac h Advocat e, Susan w ill a ss is t the Ci t)' proj ec t t ea m in faci li tat ing com m u n ity engagem ents, pla nni n g, and vis ion in g ses ions to ac hieve co mmunity buy-in, public SU JJport , and co n se n sus. Representative Ex perience Vista Civic Center Master Plan , CA Wildomar Town Ctr. Master Plan , CA Poway To w n Center Master Plan , CA Shoreline Park Ma ster Plan , San Leandro, CA Yorba Linda Library & Cultural Arts Center, CA Santa Cruz Downtow n Library & Mixed-Use Projec t , CA Laguna Beach Village Entrance , CA Cupertino Library Expansion , CA +SO Additional Proj cts 15 G R I r F I N ST R U C T U R E S Engagement Activites & Communications Support Commu nity works hops / c h a rre ttes Faci lit a t e m eetin gs w ith CHOA , HOAs and inte rested parties O nline survey t ools Po p-up ve n ts In -perso n a nd vid eo s ite t o urs Input summa ries a nd reports Press releases & media outreach Soc ial media calendar Project newsletters & email blasts Informat iona l fl yers a n d fac t s h eets Graphic design (posters, banners, etc.) Website updates RI FF I N lUCl u•c B-71 Food & Beverage Consultant Webb Foodserv ice Des ign creates immersive kitchen and dining experiences for civic environments. Since 1989 the Webb team of planners and designers has partnered with clients to bring culinary visions to life; Webb's expertise spans from feasibility studies, concept design, and programming to market research, design documentation, and construction administration. Projects range from small cafes to large, centralized kitchens, with each combining strategy and spectacle to produce efficient, emotionally engaging front-and back-of-the-house design . Webb excels in solutions that are sustainable and energy-efficient. SBE and WBE C certified , the firm has the largest and most diverse team on the West Coast. Our approach to civic projects is rooted in our belief that foodservice plays an impo r tant role in affecting social change. Through our civic practice, we have designed food service spaces that range in use from a kitchen supporting the blind enterprise program, to developing a culinary arts program for correctional rehabilitation. Move/ Relocation Management JBA has assisted in the planning and orchestrating of millions of square feet of office space, clients range from ten or less employees to several hundred. JBA follows a proven office migration model in planning and executing seamless office relocations. This includes the accurate documentation of the current layout, furniture, workstations, and all office assets . We work closely with the operator of each workstations to identify their requirements in their new office space. In some cases, we are moving a single office to a ne w single location office and in other , we are consolidating multiple facilities into one. In each case, we are tracking hundreds of assets and multiple vendors to support the effort. We understand that operations must continue as the project develops. We have included the services of JBA for this project as a result of our many past experiences with public clients who require moving and relocation services to minimize impact to their civic operations. Our oversight ensures that moves are well coordinated and carefully planned as to ensure a uninterrupted operations. 16 I G R I F F I N S T R U C T U R E S R I FF I N R.U C T U IU B-72 County o f Orange Civic Center Santa Ana , CA The compl eted Adm ini s trat ion Sou th buil ding includes a s ix-story office tower over two leve ls of undergrou nd par king, and freestanding con ference cente r. Th e buil din g is designed to exceed AJA's 20 30 Co m mitment to reduce net energy consumpt ion by 70 percent. Th e $180M Adm inistration No r th a nd sister build in g t o the rece ntly completed $166M Ad mini stratio n South w ill reach construction com pl e ti on nex t year. This project is relevant to yours in that it is a significant, high-profile project wherein Griffin Structures and ALL proposed consultants have served from pre-design t o construction completion, wi th t he Administ r ation North second building in-JJrogress. This lmb of civic operations is a pinnacle of sus tainability and func tional design directly aligned with your projec t expectations. La Canada Flintridge City Hall La Canada Fl intridge, CA Griffin was selected as the OR/PM to manage the design and const ruct ion of the 28 ,000 SF La Ca nad a Flintridge's ew City Ha ll. Upon our hiring, it beca me apparent that a space assess ment was r e qu ired t o assi s t the City in a s essin g its curre nt s pace need s, and its future needs fo r growth. Griffi n Structures managed this process and led the project to t imely delivery on budget. This project is relevant to yours in that we provided Owner's Representation/ Project Management (OR/PM), managed this project from the early planning phases while providing creative programming, including the ideu to lease out remaining spuce to the p1il!ate sector for revenue capture. 17 I GR1rr1N STRUCTURES Va lue+ Size $346M , 500,000 SF Completion Date 202 2 Client+ Contact Co un ty of Orange Frank Kim , Co un ty CE O (7 14) 83 4 -4304 fra nk.kim@ocgov .com Mat Miller Ch ief Real Estate Office r (714) 834 -2345 mat.m iller@oc.gov.co m Key Staff Roger To rri ero, Mark Hoglu nd , Jon Hughes, Karin Crawford , David Taussig, Dustin Alamo , a nd Ja y He le ka r Value+ Size $7M , 28 ,000 SF Completion Date 2019 Client+ Contact City of La Canada Flintridge Ma rk Alexand e r City Manager (818) 790-8880 Ma1exander@lcf.ca.gov Key Staff Ro ge r Torriero, Ma r k Hoglund , Jo n Hugh es, Ro bert Godfrey, Dus ti n Alam o, and Ja y He le ka r RJ FF IN w<:tu u~ B-73 West Hollywood City Hall West Hollywood , CA Griffin Structures originally worked with the City of West Hollywood to redevelop an aging commercial building into a new City I !all and state-of-the-art Emergency Operations Center through a Public Private Partnership ("P3 '). Griffin Structures was again selected to manage the City Ha ll 's major re novatio n . Tf1is project is relevant to yours in that we provided Owner's ReJJTesen!ation / Project Management (OR/PM), managing this base of operations for the City project from the early planning phases while providing creative financing alternatives . Va l ue+ Size $10 M, 36,00 0 SF Completion Date 2020 Cl ient+ Conta c t City of We st Ho ll ywo od Joa n Engli sh Ret ired Director of Transpo rtati o n (310) 413-3302 Key Staff Roger Torriero, Ma rk Hog lun d, Jon Hug hes, Robert Go d frey, Dustin Ala mo , a nd Jay He le ka r Santa Clarita Canyon Country Community Center Santa Clari ta , CA Thi new 28 ,000 SF community center and the outdoor recreational facilities rests on a 16.5 acre project site. Indoor spaces will include a multipurpose room, gym, classroo ms, cateri n g and teaching kitchen , fitness room , staff offices, reception lobby, and supportive areas . Outdoor improvements include play area , outdoor market , event stage area, basketball half-court, events ga r den, shade structures, outdoor restroom building, and pe rim eter tra il. This project is relevant to yours in that it is a high -projlle , significant community center project involving adept quality control measure s pertaining to the design and construction of the facility , as well as a unique phasing and outrea ch approach as to not impact the sensitive surrounding area . 18 I G R I F F I N S T R U C T U R E S Va l u e + Size $58M, 28 ,000 SF Comp letion Date 2021 Client+ Co n ta c t City of Santa Clarita Wayne Weber Parks Pla nning Manager (661) 255-4961 wweber@san ta-cla ri ta . com Key Staff Roger Torriero, Mark Hog lund , Jon I lugh es, Robert Godfrey, Dustin Ala mo, and Jay Helekar R I FF I N IUJC.:l ll ll.l B-74 Quail Hill Community Center Irv ine, CA Th e new comm un ity center in Irv in e is one of the largest in t h e area , and serves to br ing the regio n together through education and exp loratio n , connecting users to t he loca l t rai l system t hat exte nds t hrough the Q ua il Hi ll Loop Tra il lead in g to t he coast. The buil d in g ho uses an exercise room for well ness activities, classrooms, a space fo r fi ne arts ca mps, and a re nta bl e conference center. Outdoor spaces include interpretive gardens and a p layground for adven t ure play. This projec t is relevan t to yours in t hat we provided Owner's Representation/ Projec t Management (O R/PM) services from the early master planned Quail Hill Community Par k into a high-pro.fi le, significant community center project, which was the .final phase. Environmental Nature Center & Preschool Newpor t Beach, CA Griffin Structure led t he programming, design, and construction of the Environmental Nature Center, Orange County's firs t LEED Platinum facility. The 9,000 SF education center located on a 3.5-acre site is top JO sustainably designed facility on behalf of the American Institute of Ar c hi tec ts. This ne w preschoo l fe atur es three cl a s srooms , adm in istrative a nd s up port spa ce , a nd in teractive outdoo r ope n sp ace a rea with e du ca t io n ga rden and play a rea. This project is relevant to yours in that it called for tlte unique understanding of nature preservation as we built afacilit)1 dedicated to a mission. Neighboring the coastline, nature JJreserve, and adjacent channel, adept agency coordination was also required. This living building also required coordination with the ewport Beach Fire Dept. wire less communication regulation. 19 G R I F F I N S T R U C T U R E S Val ue + Si ze $8M, 19,000 SF Completion D at e 2018 C lient + Co ntact City of Irvi ne Thomas Perez , PE Forme r CIP Ad min istrator Curre nt Projec t Dir., Laguna Bea c h (949) 464-668 8 t perez@lagunabeachcity. ne t Key Staff Roger Torri e ro , Mark Hoglu nd , Jon Hughes , Robert Godfrey, Dustin Ala mo , a nd Jay Helekar Value+ Size $12M, 9 ,000 SF Comp letion Date 20 20 Clie n t + Contact Bo Glover Executive Di rec to r (949) 645-8489 bo@encenter.org Key Staff Roge r Torriero, Ma r k Ho glund , Jo n Hug he s , Dustin Al a mo , a nd Jay He le ka r RIFFIN ,uc-ru1tt B-75 The Trust for Public Land Parks Los A n geles, CA Robert Godfrey has managed over 11 non-profit parks for the organization, The Trust for Public Land , including Madison Ave. Park and Community Gardens , South Victoria Ave. Park , Benito Juarez Park , Rudolph Pa rk , and many more. Eac h project is unique in that it provides a mixture spaces with designs influenced through community input. Parks are designed t o be ecologically sensitive and minimi ze mainten ance costs. This project is relevant to yours in that we provided OR/PM services for a vmiety of ongoing projects whic h align with the civic center's Program Document (pl ay amenities , open space, shade structures, dog parks, amphitheaters ... etc.). All of which called for extensive community outreach as our team managed the developme11t of the project from pre-design to construction completion. Rancho Cucamonga Sports Center Rancho Cucamonga, CA This project includes two pre-engineered steel structures-one enclosed and one open-air pavilion . The project featured three indoor regulation-si ze d basketball/volleyball courts as well as concession and public common areas , a multipurpose room , restroom facilities, and administrative office space. This prnject is relevant to yours in that we were tasked with providing several cost saving alternatives, which ultimately led to the incorporation of a pre -engineered metal building , savi11g the City nearly $IM publicly funded dollars and vastly expediting the schedule . This project also featured two 07Je11-air pavilions aml was designed with ultimate sustainability in mind. 20 G R I F F I N S T R U C T U R E S Valu e + Size $25M+, 100 ,000 SF+ Co mp letio n Date 2020 Cl ie nt+ Co ntact The Trust for Public Land Robin Mark Program Manager (310) 770-6499 robin.mark@t pl.org Key Staff Roger Torriero , Mark Hoglund , Jon Hughes , Robert Godfrey, Dustin Alamo , and Jay Heleka r Value+ Size $14M, 56,000 SF Co m plet ion D ate 2018 Client + Cont ac t City of Rancho Cucamonga Jeff Benson Management Analyst (909) 774-4 137 Jeff.benson@cityofrc.us Key St aff Roger Torriero, Mark Hoglund , Jon Hughes , Robert Godfrey, Dustin Alamo , and Ja y Helekar lll FF IN lU<:.TUIIU B-76 Great Park Ice, FivePo i nt Arena & Between the Ri nks Restau r ant Irv ine, CA This training facility fo r the Anaheim Ducks features four indoor ice rinks-three NHL regulation rinks, Ol ympic regul a tion rink, and striki ng outdoor pavilion area. The main arena seats 2,500 with th e abilit to host a wide variety of sporting a nd entertainment events. Other featu res in clude a modern restauran t , party rooms, classrooms, outdoor pu blic spaces, a nd a men ities. This project is uniquely relevant to yours in that it is et on a f onner air base which called for major hazardous material considerations/coordination. The client faced significant budgetary constraints calling for unique design considerations from our team. We saved the client significant funds and sliced Hie project schedule significantly via innovative so lutions, resulting in a project delivered on time and under budget. Lake Forest Sports Park & Recre ation Center Lake Forest , CA This Sports Park features five baseball fields, six soccer and multi-u e fields of natural tu rf and synthetic turf, a rugby field overlay of two soccer fields, and two basketball courts. Th e general use elements consist of two playgrounds with tot lots and play equipment, two restroom facilities and eight gazebo picnic stru ctures. In addition, the Park has two 1,915 SF clubhouse buildings . A 26,000 Sr Recreation/Community Cent r lo cated in the middle of the site. situated on a plateau overlooking the "park common s." This project is uniquely relevant to yours in that it features best-in-class green open space , com1mmit)•/rec center, park amenities , picnic JJavilions, play areas and we provided OR/PM seroices. 21 I G R I F F I N S T R U C T U R E S Value+ S ize $108M , 28 0 ,000 SF Co m pletion Date 2019 C lient+ Contact H&S Ventures, LLC Bi ll Foltz cro (949) 760-4304 bfoltz@hsventures.org Key St a ff Roger To r r iero, Mark Hoglu n d , Jon Hughes, Dusti n Ala mo, and Jay Helekar Value+ Size $52M, 86 Acres Comp letion Date This project falls just o utsi d e of the 3-year window but we felt pertinent to include with our response Clien t + Contact City of Lake Forest Tom Wheeler City Engineer (949) 461-3480 twheeler@lakeforestca . gov Ke y Staff Roger Torriero, Mark Hoglu n d, Jon Hughes , Dustin Alamo , and Jay Helekar RH FIN RUt:TUkl B-77 Linc Housing, SIPA Headquarters & HiFi Collective Los Angeles, CA This project encompasses the development of a modem Mixed-Use development in historic Filipinotown , Los Angeles. The new HiFi Co ll ective is e nvis ion ed to be a new five-story building and will feature 63 affordable hous ing units , along with SIPA's admin istrative headquarters, community cultural center, multi -purpose area , and business center. This project is relevant to yours in that we are providing OR/PM services for m1 extremely multi- faceted project feahiring administrative components for multiple departments , as well as private - public elements to generate revenue for the facility. Additionally, the site is within a methane zone containing volatile organic compounds, calling for in-depth soils remediation and control of potentially ha zardous material on a existing fueling site. Value+ Size $29M, 6 ,100,000 SF Completion Date 2018 Client+ Contact Linc Hous ing Frances F. Sarmiento Project Ma nager (562) 684-1102 sarmiento@linchousing. org Key Staff Roger Torriero, Mark Hoglund , Jon Hughes , Robert Godfrey, Dustin Ala mo, and Jay Helekar Tus t in Water Adm in. Building, Corp o rate Yard & Emergency Ops. Center Tustin , CA This project consist d of the demolition of an existing fire tation and offi c trailers; and c onstruction of a water administration headquarters and yard , state-of-the-art Emergency Operations Center, emergency dispatch center, and Radio Amateur Civil Emergency Service room . The facility also includes a wellness center, locker rooms , water lab, facilities offices, break and conference rooms. This project is relevant to yo urs in that it not only featur es signifi cant aclmi11istrative/offi ce space, but also emergenC)' communications facilities and a maintenance )'Urd . We led this project as Owner's Repre se11tatives and Program Managers , overseeing the project's delivery from JJre -desi911 to constntction completion. 22 I GRIFFIN STRUCTURES Va lue+ Size $15.2M, 17,300 SF Completion Date 2020 C lient+ Contact City of Tustin Doug Sta ck Public Works Director (714) 573 -3150 dstack@tustinca .org Key Staff Roger Torriero, Mark Hoglund, Jon Hugh es, Dustin Alamo, a nd Jay Helekar R.I FF I N l UC l IU\ B-78 Pomona Water Resources Headquarters & Yard Pomo n a.CA Thi fac ili ty incl u des a mo d u la rl y-con struct e d ad m inistra ti o n/office b uil di ng, ware h ouse, and shops build ings , covered parking canopies and equipment storage, site walls and gates, covere d material s t orage bins, vehicular a n d pedest ria n con c re t e paving, and landscape planting/ irrigation . A special em phasis has a lso been pl aced o n m u lti -u se a nd flexi bl e siz in g, as well as ease-of-m a int e n a n ce, du ra bili ty, a nd sust a in ab ility. This project is relevant to yours in that it not only features significant administrative/office space , but also a signijicant maintenance yard . We are leading tl iis project as Owner's Representatives and Program Managers , ouerseeing the project's delivery from pre-design to cons tmction completion. Westminster Corporate Yard W es t m inster, CA With an aging infrastructure and code vio lation t h rough out t h e ard , Griffin Structures was h ire d to pe rform a needs as essment on the future space require m e nts, re purpose buildings , consoli date others, and reposition t h e rea l estate in t o a logical, safe work flow. T h is assessment led to our d e li very of a new c orporate yard w h ic h c ontains a n ew admini strati o n building, canopy, fu e l station , and ware house fac il ities . This project was constructed on an a ctive campus wh ic h called for unique phas in g and staff relocation plan . This project is relevant to your in that the Griffin team was tasked with providing early programming and pre-desigll management as part of our OR /PM service resulting in a state -of- t he -art Jmblic maintenance/corporate yard for the City. 23 GR I FF I N ST R UCTUR E S Value+ Size $27M , 203,100 SF Completion Date 2022 Cl ient + Contact Pomona Water Resources Dept. Chris Diggs Water Resources Director (90 9) 62 0 -2251 c hris_di ggs@c i.pom o n a. ca.us Key Staff Roger Torriero , Mark Hoglund, Jon Hughes , Dustin AJamo , and Jay Helekar Value+ Size $20M , 40,000 S F Completion Date This project falls just o u t s id e of th e 3-yea r window but we fe lt pertine nt to include with our response Cl ient + Contact City of We stminster Marwan You ssef Publi c Works Director (714) 548-3460 myoussef@westminst er- ca.gov Key Staff Roger Torri e ro , Mark Hoglund , Jon Hughes, Dustin AJamo , and Jay Helekar RJFFI N lU Tu"n B-79 Police Services of Salinas Salin as, CA Thi s fa ci lity was de li vered utili zin g a Publ ic-Pri va t e Pa rtn e rship (P 3), whi c h provid es fo r th e design, fina nci ng, con truction, and de livery of t he new fac ility. The project e ncom passes three bu il ding on a 6.3-acre site. The t wo-story hea d quarters b uildi ng serves a t he essenti a l services administrative building and includes detention spaces, community room , and pl aza. Two support buildings provide police support services , in cl uding evidence inta ke and storage, crime lab s paces, and indoor firing range . This project is uniquely relevant to yours in that it incorporates emergency communications features and we provided OR/PM and developme11t services wherein Griffin Stmctures managed all proposed consultants, serving from pre-design to construction completion. Value+ Size $52M, 70 ,8 0 0 SF Completion D at e 2020 C l ient+ Contact City of Sali nas Ade le Fres Ch ief of Police (831) 758-72 01 a d e le f@ci.sa lin as .ca .us Key Staff Roger Torriero, Mark Hoglund , Jon Hugh es , Ko ri n Crawford , Dav id Taussig, Dustin Alamo , and Ja y Helekar County of San Bernardino, Public Safety Operations Center Hesperia, CA The Public Safety Operation Center housed within this 67 ,000 SF Government Center features a 175-foot tower, offering multiple communication paths. Other features include a Sheriff and County Fire Depart ment dispatch system, a state-of-the-art voice and data infra tructure, non- critica l fun c ti o ns of tra ini ng a nd a dminis t rative a rea s , ki t che n , restroom a nd lo cke r ar e a s with showers. All of these elements have duplica t e e mergency generators that back-up power to t he b uil d ing and th e syste ms w ithin the fa c ility. Thi project is relevant to your in that it also .features a communication tower , which was programmed , designed, and constructed to great satisfaction of the Count)', earning our.finn the opportunity to now manage the County's $9SM Valley Communication Center project. 24 I G R I F F I N S T R U C T U R E S Value+ Size $1 7M, 67,000 SF Completion Date This projec t falls just ou t side of the 3-year window but we fe lt pertine nt to include with our re sponse Client+ Contact County o f Sa n Bern ardino Ren e Gl ynn Superv isor (909) 771-1223 rene.glynn@pmd. sb county.gov Key Staff Roger Torri e ro , Mark Ho glund , Jo n Hugh es, Dus t in Al a mo , and Ja y Hel e ka r lllFFIN lU< 1 Uk() B-80 County of San Bernardino, Valley Communication Center San Bernard i n o, CA The Valley Communicatio n Center will be located in the City and County of San Be rn ardino a nd will be a new mission-critical facility that must be operational 365/24/7, under extreme conditions as the primary Emergency Operation Center (EOC) in the San Bernardino Valley. The comprehensive 80,000 SF building on the 6.85 acre site will be occupied by multiple county entities including emergency, fire, a nd others. This project is uniquely relevant to yours in that it incoriiorates emergency communications features and we are providing OR/PM and developmen t services wherein Griffin Structures is managing all proposed consultants, serving.from pre-design to construction completion . Visalia Emergency Communications Center Visalia, CA This $16 million, 21,000 SF facility featuring a 3,500 SF d ispatch room , an emergency operations center and the fire department' administration offices. The emergency dispatch center is the first building constructed in what will eventually be a public safety complex. Design plan were complete by the end of 2014 and con truction began in the first quarter of 2015 . This project is uniquely relevant to yours in that it incorporates emergency communications features in addition to dispatch/traffic control and also incorporated adept coordination with the applicable radio conmnmications Authority Having Juridsticti011 .for successful completion . 25 I G R I F F I N S T R U CT U R E S Value+ Size $95M , 80,000 SF Completion D ate 2021 -Ongoing Client+ Contact County of San Bernardino Rene Glynn Supervisor (909) 771-1223 rene.glynn@pmd. sbcounty.gov Key Staff Roger Torriero, Mark Hoglund, Jon Hughes, Dustin Alamo, a nd Jay Helekar Value+ Size $16M, 21,000 SF Completion D at e 20 17 Client + Contact City of Visalia Mike Porter City Engineer (559) 713-44 12 Mike.Porter@ci .visalia . ca.us Key Staff Roger Torriero, Mark Hoglund, Jon Hughes , Dustin Alamo, and Jay Helekar RI FF I N lUC:TUIU B-81 B-82 4. Project Schedule 11.ivmg served over 350 municipal client~ throughout the state of 01hfnrn1;1, our tram 1s incredibly familiar wnh complcung work f'Xped 1tiously and m.inagrng ilgli(ress1ve public projen schedules. We are ready. willing. and able to providr unique ume 'lavm~ altcrnauvc"'i to as'lJSt the C'itv to deliver n protct'l that not c,nlv nccompllshr\ the City's opera! 1onal goals . but ts delivered expedit10UlllV so the eommun1tv may heneht from the City\ investment as "'ioon asp sslble D Task Task Name Duration • Mode Total Project Duration 1082 days Pre-Design Phase 87 days Kick Off Me eting 1 day 4 Site Analysi s 65 days Financial An al ysis 65 days 6 Delivery Analysis 65 days Program Val idation 65 days Staff Rev iew of Program 20 days 9 CCAC Review of Program lday 10 City App roval of Program lday 11 Design Procurement 65 days 12 Master Plan Phase 70days 13 Maste r Plan Development 45 days 14 City Review of Master Plan 20 days 15 CCAC Review of Master Plan 1 day 16 Council Approva l of Master Plan 1 day 17 Schematic Design Phase 95 days 18 Schematic Design 65 days 19 Staff Review of Schematic Design 20 days 20 CCAC Review of Schematic Design 1 day 2 1 Council Approval of Schematic Design 1 day 22 Design Development Phase 106 days 23 Design Development 85 days 24 City Review of Des ign Development 20 days 25 CCAC Review of Design Development 1 day 26 Construction Documents Phase 75 days 27 Construction Documents 75 days 28 Permitting 45 days 29 1st Submission 15 days 30 2nd Submission 15 days 3 1 Final Submission 15 days 32 Contractor Procurement 114 days 33 Contractor Prequallflcatlon 45 days 34 Contractor Bidding 64 days 35 Council Award o f Contractor lday 36 Construction Phase 470 days 37 Construction 400days 38 Punch List & Move -in 25 days 39 Project Closeout 45 days Start Finish Mon 11/1/21 Tue 12/23/25 Mon 11/1/21 Tue 3/1/22 Mon 11/1/21 Mon 11/1/21 Mon 11/1/21 Fri 1/28/22 Mon 11/1/21 Fri 1/28/22 Mon 11/1/21 Fri 1/28/22 Mon 11/1/21 Fri 1/28/22 Mon 1/31/22 Fri 2/25/22 Mon 2/28/22 Mon 2/28/22 Tue 3/1/22 Tue 3/1/22 Wed 3/2/22 Tue 5/31/22 Wed 6/1/22 Tue 9/6/22 Wed 6/1/22 Tue 8/2/22 Wed 8/3/22 Tue 8/30/22 Wed 8/31/22 Wed 8/31/22 Tue 9/6/22 Tue 9/6/22 Wed9/7/22 Tue 1/17/23 Wed 9/7/22 Tue 12/6/22 Wed 12/7/22 Tue 1/3/23 Wed 1/4/23 Wed 1/4/23 Tue 1/17/23 Tue 1/17/23 Wed 1/18/23 Wed6/14/23 Wed 1/18/23 Tue 5/16/23 Wed 5/17/23 Tue 6/13/23 Wed 6/14/23 Wed 6/14/23 Thu 6/15/23 Wed9/27/23 Thu 6/15/23 Wed 9/27/23 Thu 9/28/23 Wed 11/29/23 Thu 9/28/23 Wed 10/18/23 Thu 10/19/23 Wed 11/8/23 Thu 11/9/23 Wed 11/29/23 Thu 9/28/23 Tue 3/S/24 Thu 9/28/23 Wed 11/29/23 Thu 11/30/23 Tue 2/27/24 Tue 3/5/24 Tue 3/5/24 Wed 3/6/24 Tue 12/23/25 Wed 3/6/24 Tue 9/16/25 Wed 9/17/25 Tue 10/21/25 Wed 10/22/25 Tue 12/23/25 Q3 " 2022 2023 2024 2025 2026 ;04:.:._ _ _:Q~l _ _:Q2:..__Q:3:...____;Q4::_ _ _:Q:_:1 _ _:Cl;:_2 _ _:Q::_3 _ _:04:__;:;::..__:::...__;;::;;:::;:;!: _ _:Q:~1-_::Q::.2 ;:;::::;;!;;;;;;;;_,::~;_.. Ql 2/28 .,2/28 :~: b 5,31 6/1 t /2 8/3 8/30 8/31 8/31 9/6 .,9/6 9/7 1/17 1/18 ~/16 ~~6/13 6/14 6/14 6/15 2/27 3/5 '!:3/5 3/f 'l ,.,,: ""' ~ 9/17 10/21 B-83 B-84 5. Quality Contro l Plan Griffin approaches projects with the perspective of an Owner, and the insight of an Architect and Contractor. Like an Owner, we approach each project as if it is our own money, schedule, and facility that is being developed. With licensed Architects and Contractors within our ranks , we also understand the technical aspects and trade secrets es ential to providing quality services. Together with these two key components, Griffin provides Inspection and Construction Management services based on our unique blend of experience as both a public agency Program and Construction Managers, Owner's Representatives , and At -Risk Fee Developers -uniquely enhan ing our ability to provide enhanced services to our Clients. If selected for this project, we will provide the following quality control procedures from inception to completion of our services. Should the City wish to receive more information regarding these integral components, we would be happy to discuss as soon as possible. However, given the brevity of this proposal, we've included highlights to our QC plan below. r "" m m aaaa aaaa aaaa ~ Design Overs ig h t Financ ial Advisory Services Safety Oversight Schedule/ Control Oversight Photographic Documentation " ~$(!{ ~ [i] GGl 00 ~ Environment al Oversight Bui lding Contractor Oversight Quality Assurance Oversight & Documentation Cost Control/ Estimating Move/ Relocation Management Overs ig h t © ~~ Outreac h Advocacy Change Management Deputy Inspection & Testing Oversight Technological Integrations (i.e ., OpenSpace) Commissioning /LEED Coordination B-85 B-86 6. Acceptance of Conditions We hav e reviewed the Contract Services Agreem e nt for the City of Ra ncho Palos Verdes and have included the proposed exceptions and deviations be low. We are ready, willin g, and able t o discuss these items immediately and e xe c ute an agreement with the City as soon as possible . 1.1 - 5th lin e -d e le t e "a nd wa rra nts". The use of "wa r ra nts" wi thin a co ntrac t pro vi s io n is a s ubtl e t y that may ex t e nd the st a nd a rd of ca r e beyo nd what is ex pected an d reaso nab le. The wo rd "re pre se nts" in th is sen t e nce a lready re fl ects that Consultant will do everything in our power to c omply, we cannot warrant that there will be absolute compliance. 1.1 1 -0th lin e -d e lete the e ntire sente nce beginning wi th "Consulta nt cove na nts ... " a nd in stead in sert "In providing services under this Agreement, Consultant shall perform in a manner consistent with , but limited to , that degree of skill and care commonly used by other reputable members of Consultant's profession practicing in the same or similar lo c ality and under similar circumstances. Nothing in this Agreement sh all be interpreted to require Consultant to meet any higher standard of care, a nd thi s pa r agraph s ha ll contro l over any such contrary provis io n." 1.1 -13th line -dele t e e ntire se nte nce b egi nning with "For purposes o f thi s Agreemen t....". 1.6 -fis t a nd 5th lin es -re pl ace "wa rra nts" w it h "represents" -logic fo r thi s r e quest is s pe ll e d o ut un der the fir st co mme nt above. 3.1 -Re p lace this section with "The Consu ltant shall not be respo nsible for delays fro m a ny and a ll causes beyond its reasonable control." 5.2 (f) -3rd lin e -delete "agent s" and "and volunteers". 5.2 U) -2nd line -same request as at 5.2 (f) abov e . 5.3 - 2nd li ne -dele t e "and age nts''. 5.3 -6th and 7th lines -delete "arising out of or in connection wi t h" and replace w ith "as caused by the': as we do not wish to ind e mnify a nd defend for som e thing we did not ca use. 5.3 (a) -c hange "any act io n or ac t io n s fi led in connection wi th any of said cla ims or li abilities" wit h "any action or act ions filed d ue t o a claim or liab ili ty caused by". 5.3 (b) -2nd and 4th lin es -de lete "age nts''. 5 .3 (c) -1st a nd 5th lin es -delete "age nts''. 8.2 -2nd paragraph -5th line -replace "warrants" with "represents" -sa me logic as expla in ed in t he firs t comment above . 28 G R I F F I N S T R U C T U R E S RIFFIN lU t Ukl B-87 SOUTHERN CALIFORNIA OFFICE I Technology Drive, Bu1ldmg i, Suite 829 Irvine , CA 92618 (949) 497-9000 NORTHERN CALIFORNIA OFFICE 1850 Warburton Avenue, Suite 120 Santa Clara , CA 95 0 50 (408) 955 -0431 B-88 EXHIBIT "B" SPECIAL REQUIREMENTS (Superseding Contract Boilerplate) Added text indicated in bold italics , deleted text indicated in strikethrough. I. Section 1.1., Scope of Services, is amended to read: I. I Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the "Scope of Services", as stated in the Proposal , attached hereto as Exhibit "A " and incorporated herein by this reference, which may be referred to herein as the "services" or "work" hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications , experience, and facilities necessary to properly perform the services required under this Agreement in a thorough , competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully , competently and to the best of its ability , experience and talent, perform all services described herein. Consultant co,,enants that it shall follow the highest professional standards in performing the 'Nork and serYices recJuired hereunder and that all materials will be both of good EJUalit)' as well as fit for the purpose intended. For purposes of this Agreement, the phrase "highest professional standards " shall mean those standards of practice recogni:z:ed by one or more first class firms performing similar 'n'ork under similar circumstances. In providing services under this Agreement, Consultant shall perform in a manner consistent with, but limited to, the highest professional standards of skill and care commonly used by other reputable members of Consultant's profession practicing in the same or similar locality and under similar circumstances. II. Section 1.6, Familiarity with Work, is amended to read: 1.6 Familiarity with Work . By executing this Agreement, Consultant represents that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed , and (iii) fully understands the facilities , difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site , Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions , which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer in the form of a Change Order. III. Section 3.1, Time of the Essence, is amended to read: 0 I 203.0006n36843 I EQG B-3 B-89 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. The Consultant shall not be responsible for delays from any and all causes beyond its reasonable control. IV. Subsections (t) and (J) of Section 5.2, General Insurance Requirements, are amended to read: 5.2 General insurance Requirements. (f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City , its elected or appointed officers , agents , officials , and employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City , and shall require similar written express waivers and insurance clauses from each of its s ubconsultants. U) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers , officials , employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also appl y to an y excess/umbrella liability policies. 01203 0006n36843. I EQG B-4 B-90 EXIDBIT "C" SCHEDULE OF COMPENSATION 0 I 203.0006n36843 I EQG C-1 B-91 EXHIBIT "D" SCHEDULE OF PERFORMANCE -s.-.....,.a...a-0.1.,___sa,_ .. ,.,..1~ ----· ... ----...,.c----02.,-------- ............. OltCIM'ld .......... ,__.C.,Olriad * 0 12030006/736843 .I EQG D-1 B-92 0 12030006/736843 .I EQG D-2