CC SR 20230620 F - SB-1 Projects FY23-24
CITY COUNCIL MEETING DATE: 06/20/2023
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to approve projects proposed to be funded by Senate
Bill No. 1, the Road Repair and Accountability Act of 2017, for Fiscal Year 2023-24.
RECOMMENDED COUNCIL ACTION:
(1) Adopt Resolution No. 2023-___, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES APPROVING THE ROADWAY ASSET
MANAGEMENT PROGRAM – RESIDENTIAL STREETS AND THE CITYWIDE
STREET SWEEPING PROJECTS TO RECEIVE FUNDING FOR FISCAL YEAR
2023-24 FROM SENATE BILL NO. 1, THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017.
FISCAL IMPACT: Funding for the Road Maintenance and Rehabilitation Accountability
project is part of the Budget for the Fiscal Year 2023-24 Capital Improvement Program.
This resolution is a requirement of Senate Bill No. 1 (SB 1), demonstrating the planned
use of these funds.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Lorna Cloke, Senior Administrative Analyst
REVIEWED BY: Ramzi Awwad, Public Works Director
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Resolution No. 2023-___ (page A-1)
B. Draft FY 2023-24 Capital Improvement Project Sheet, Roadway Asset
Management Program – Residential Streets (includes Street List) (page B-1)
C. Street Sweeping Contract Rates Sheet for FY 2023-24 (page C-1)
BACKGROUND AND DISCUSSION:
SB 1, the Road Repair and Accountability Act of 2017, was signed into law in April 2017.
SB 1 imposed a combination of fuel taxes (gasoline and diesel) and vehicle license fees
(including zero-emission vehicles) to fund road maintenance, rehabilitation, and safety
needs on local street and road systems.
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RANCHO PALOS VERDES
The City receives SB 1 funds from the Road Maintenance and Rehabilitation Account
(RMRA), managed by the State Controller’s Office. Use of the funds is reported to the
California Transportation Commission. The State Controller’s Office projects that the City
will receive an estimated $918,020 in RMRA funds in FY 2023-24. To receive the funds,
the City must submit a proposed project list for the upcoming fiscal year by July 1, 2023.
The projects may, among others, include annual road maintenance or capital projects. In
addition, the City may use these funds for other eligible projects without p enalty if the
City’s priorities change.
As part of the FY 2023-24 Capital Improvement Program, Staff proposed appropriating
$1.0 million in RMRA funds for the Roadway Asset Management Program – Residential
Streets (Attachment B). This project is anticipated to begin in the first quarter of FY 2023-
24 and is estimated to be completed by July 2024. The RMRA balance will be used to
supplement the FY 2023-24 allocation.
Staff also recommends appropriating $437,900 in RMRA funds towards the City’s Street
Sweeping Program. The RMRA balance will be used to supplement the FY 2023 -24
allocation. The rate sheet depicting the proposed program cost for FY 2023-24 is
attached (Attachment C). The funds will be used to clean and maintain residential and
non-residential streets throughout the City 24 times per year. Western Avenue, a state
highway, will be swept 52 times per year. Street sweeping costs for Western Avenue are
shared with Caltrans.
CONCLUSION:
Staff recommends the City Council adopt the attached resolution (Attachment A) to use
SB 1 funds toward the Roadway Asset Management Program – Residential Streets
(Attachment B and C) and city-wide Sweeping of the residential and non-residential
including Western Avenue, a state highway. This resolution’s purpose is to demonstrate
the City’s planned use of RMRA funds and comply with the requirement to submit a
proposed project list. Should the City’s priorities change, the City Council may use the
funding for other roadway maintenance or eligible projects without penalty.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative actions are available
for the City Council's consideration:
1. Provide other funding for the FY 2023-24 Roadway Asset Management Program
– Residential Streets Capital Improvement Project and use the RMRA funds for
another eligible program.
2. Delay or cancel the FY 2023-24 Roadway Asset Management Program –
Residential Streets Capital Improvement Project and use the RMRA funds for
another eligible program.
3. Reserve the FY 2023-24 RMRA funds for future use.
4. Take other action, as deemed appropriate.
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RESOLUTION NO. 2023-__
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES APPROVING
THE ROADWAY ASSET MANAGEMENT PROGRAM
– RESIDENTIAL STREETS AND THE CITYWIDE
STREET SWEEPING PROJECTS TO RECEIVE
FUNDING FOR FISCAL YEAR 2023-24 FROM
SENATE BILL NO. 1, THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017.
WHEREAS, Senate Bill No. 1 (SB 1), the Road Repair and Accountability Act of
2017 (Chapter 5, Statutes of 2017), was passed by the Legislature and Signed into law
by the Governor in April 2017 to address the significant multi-modal transportation funding
shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will
ensure the residents of Rancho Palos Verdes are aware of the projects proposed for
funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City of Rancho Palos Verdes must adopt by resolution a list of
projects proposed to receive fiscal year funding from the Road Maintenance and
Rehabilitation Account (RMRA), created by SB 1, which must include a description and
the location of each proposed project, a proposed schedule for the project’s completion,
and the estimated useful life of the improvement; and
WHEREAS, the City of Rancho Palos Verdes will receive an estimated $918,020
in RMRA funding in Fiscal Year 2023-24 from SB 1; and
WHEREAS, this is the seventh year in which the City of Rancho Palos Verdes is
receiving SB 1 funding and will enable the City to continue essential road maintenance
and rehabilitation projects, safety improvements, and increasing access and mobility
options for the traveling public that would not have otherwise been possible without SB
1; and
WHEREAS, the City of Rancho Palos Verdes has undergone a robust public
process to ensure public input into our community’s transportation priorities/the project
list; and
WHEREAS, the City of Rancho Palos Verdes used a Pavement Management
System to develop the SB 1 project list to ensure revenues are being used on the most
high-priority and cost-effective projects that also meet the community’s priorities for
transportation investment; and
A-1
WHEREAS, the funding from SB 1 will help the City of Rancho Palos Verdes
maintain and rehabilitate streets/roads this year and many similar projects in the future;
and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs
Assessment found that the City’s streets and roads are in “good” condition, and this
revenue will help us increase the overall quality of our road system and, over the next
decade, will bring our streets and roads into an “excellent” condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and
roads infrastructure with a focus on basic maintenance and safety, investing in complete
streets infrastructure, and using cutting-edge technology, materials, and practices, will
have significant positive co-benefits statewide.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:
Section 1: The foregoing recitals are true and correct, and incorporated herein by
reference.
Section 2: The following list of projects will be funded in part or solely with Fiscal Year
2023-24 Road Maintenance and Rehabilitation Account revenues:
Project Title: Roadway Asset Management Program – Residential
Streets
Project Description: The Residential Roadways Rehabilitation Program
rehabilitates residential roadways as assessed and
prioritized in the Pavement Management Program,
updated every 3 years. The scope of work generally
consists of:
• Sealing, resurfacing, and/or repairing existing asphalt
• Repairing damaged curbs, gutters, and sidewalks;
installing curb ramps as needed
• Replacing deteriorated signs, pavement markings, and
curb address numbers
Project Location: Various Residential Streets within City Boundaries.
Amount and Phase: Amount: $1,000,000 Phase: Construction
Estimated Project Schedule: Start: July 2023 Completion: July 2024
Estimated Project Useful Life: 8 years
A-2
Project Title: Street Sweeping - Citywide
Project Description: Mechanical sweeping of residential and arterial/collector
streets, 24 times a year. Western Avenue, a state
highway, will be swept 52 times per year.
Project Location: Arterial/collector and residential streets throughout the
City.
Amount and Phase: Amount: $437,900 Phase: Maintenance
Estimated Project Schedule: Start: July 2023 Completion: June 2024
Estimated Project Useful Life: N/A
PASSED, APPROVED AND ADOPTED this 20st day of June, 2023.
_____________________
Barbara Ferraro, Mayor
Attest:
___________________________
Teresa Takaoka, City Clerk
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I, Teresa Takaoka, City Clerk of the City of Rancho Palos Verdes, hereby certify
that the above Resolution No. 2023-__ was duly and regularly passed and adopted
by the said City Council at a regular meeting thereof held on June 20, 2023.
___________________________
Teresa Takaoka, City Clerk
A-3
Insert Descriptive Photo
PROJECT DESCRIPTION
The Residential Roadways Rehabilitation Program is intended to rehabilitate
residential roadways as assessed and prioritized in the Pavement Management
Program, updated every 3 years. The previous Traffic Signs Replacement (8004) and
Sidewalk Repair & Replacement (8801) programs are now part of the Roadway Asset
Management Program. The scope of work generally consist of:
- Sealing, resurfacing, and/or repairing existing asphalt
- Repairing damaged curbs, gutters, and sidewalks; installing curb ramps as needed
- Replacing deteriorated signs, pavement markings, and curb address numbers
**Streets recommended each year in Pavement Management Program have been
spread out over two years due to staffing constraints**
PROJECT COST ESTIMATES
8800 Series Right-of-Way Improvements Projects 8856
Roadway Asset Management Program - Residential Streets
Overall
Planning $ - $ - $ - $ - $ - $ - -$
Proposed for
FY23/24
Proposed for
FY24/25
Proposed for
FY25/26
Proposed for
FY26/27
Proposed for
FY27/28
Committed
as of 3/31/23
Environmental $ - $ - $ - $ - $ - $ - -$
Management $ - $ 75,000 $ 70,000 $ 80,000 $ 80,000 $ 105,000
Engineering $ - $ 145,000 $ 140,000 $ 155,000 $ 160,000
410,000$
Project Contingency $ - $ 430,000 $ 410,000 $ 460,000 $ 475,000 $ 615,000 2,390,000$
$ 205,000 805,000$
Inspection $ - $ 145,000 $ 140,000 $ 155,000 $ 160,000 $ 205,000 805,000$
Construction $ - $ 1,430,000 $ 1,360,000 $ 1,525,000 $ 1,575,000 $ 2,050,000 7,940,000$
-$ 2,225,000$ 2,120,000$ 2,375,000$ 2,450,000$ 3,180,000$ 12,350,000$
330 (CIP Fund)-$ 1,225,000$ 1,120,000$ 1,375,000$
FUNDING
Proposed for
FY23/24
Proposed for
FY24/25
Proposed for
FY25/26
Proposed for
FY26/27
Proposed for
FY27/28
Future
Fiscal Years
1,450,000$ 2,180,000$ TBD
Committed
as of 3/31/23
1,000,000$ -$
-$ -$ -$ -$ -$ -$ -$
202.1 (Gas Tax - SB1)-$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$
-$ -$ -$ -$ -$ -$ -$
Good road conditions with smooth pavement are expected by the City’s residents
and businesses.
Timely maintenance reduces the overall lifecycle costs of roadway infrastructure.
Road conditions are assessed through a triennial inspection and assigned a rating
which is a basis for determining any needed treatment. The 2022 roadway
condition assessment determined that treating this section of roadway will reduce
the overall life cycle cost and improve its condition.
Estimated annual operating / maintenance cost TBD
ESTIMATED SCHEDULE
Construction annually, starting in Fiscal Year 2023-24
Engineering for each area of construction in the preceding Fiscal Year
Project Location Map Background and Justification
-$ -$ -$
-$ 2,225,000$ 2,120,000$ 2,375,000$ 2,450,000$ 3,180,000$ -$
-$ -$ -$ -$
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Residential Streets to be improved in Fiscal Year 2023-24
Cliffsite Dr Coolheights Dr End
Clovercliff Dr Golden Meadow Dr Geronimo Dr
Cherty Dr Golden Meadow Dr End
Nantasket Dr Beachview Dr Seacove Dr
Basswood Av Silver Spur Rd North End
Bendigo Dr Ganado Dr End
Toscanini Dr Mt Whitney Mt Shasta Dr
Aqua Vista Dr Palos Verdes Dr N/s End
Santona Dr Lomo Dr End
Seaclaire Dr Seaglen Dr End
Redondela Dr Alvesta Pl Eldena Dr
Quailhill Dr Armaga Spring Rd End
Via La Cresta East End West End
Ironwood St Silverspur Rd Basswood Av
Menominee Pl South End North End
San Nicolas Dr Monero Dr Hawthorne Blvd
Littlebow Rd Basswood Av Manitowac Dr
Mazur Dr Basswood Av End
Barkstone Dr Ironwood St End
Bayridge Rd Basswood Av End
Rock Park Dr Kings Harbor Dr End
Circlet Dr Shire Oaks Dr End
Rio Linda Dr West End East End
Ironwood St Grayslake rd End
Certa Dr Ella Rd Lomo Dr
Helm Pl Dauntless Dr End
Birchmont Dr Grayslake Rd Menominee Pl
Valleta Dr Delasonde Dr Pontevedra Dr
Ashfork Pl Ironwood St End
Via Collado Via Cambron End
Name From To
Lightfoot Pl Hyte Rd End
B-2
C-1
PROPOSED RATES FOR FY 2023-2024
SCHEDULE SWEEPING
TASK Description of Service Provided
Cost of Service Annual Cost
NO.
1. Sweep Residential Streets twice per $ 26,167 .68 /mo . $ 314,012 .16 /yr
month (24/yea r )
2. Sweep Non-Residential streets twice $ 5097 .60 /mo . $ 61,171 .20 /yr
per month (24/year)
3. Sweep Western Ave . weekly (52/year) $ 470 .55 /weekly. $ 24,468.60 /y r
4. Sweep Parking Lots and Scenic $ 679 .68 /m o . $ 8156.16 /yr
Turnouts twice per month (24/yea r )
-$ y r
Total : -$ 407,808 .12 /yr
ADDITIONAL SWEEPING
TASK Description of Service Provided Cost of Service
NO.
5 . Additional/New Location sweep per curb mile $ 48.00 per curb mile
6 . Extra Sweeping (residential, non-residential, parking
lots and scenic turnouts) -Emergency (two-hour $ 95.00 /h r .
response time)
7 . Extra Sweeping (residential, non-residential, parking
lots and scenic turnouts) -Non-Emergency (next $ 180.00 /hr .
business day)
8 . Alternative Sweeping for areas of heavy sediment $ 82.00 per curb mile
per curb mile
BUS STOP AND BUS SHELTER CLEANING
TASK Description of Service Provided Cost of Service Annual Cost
NO.
9 . Bus Stop/Shelter Cleaning -weekly $ 2232.00 /m o . $ 26,760.00 /y r
(52/year)
TASK Description of Serv ice Provided Cost of Service Annual Cost
NO.
10. Bus Stop/Shelter Power Washing -$ 880.00 /mo . $ 10,560.00 /yr
one additional time per month
Rates for periods 2024-2025, 2025-2026 will be adjusted by the prior year CPI,
March to March peri od with a CPI ca p of 5%