CC SR 20230606 G - NOC Rattlesnake Fence and Gate
CITY COUNCIL MEETING DATE: 06/06/2023
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to authorize the City Clerk to file a Notice of Completion
for the Rattlesnake Trailhead Gate and Fence Project.
RECOMMENDED COUNCIL ACTION:
(1) Accept the Rattlesnake Trailhead Gate and Fence Project as complete;
(2) Authorize the City Clerk to file a Notice of Completion for the project with the Los
Angeles County Registrar-Recorder’s Office; and if no claims are filed within 35
days after recordation, send a notice to the surety company to exonerate the
Performance Bond; and
(3) Authorize the Director of Public Works to release the 5% construction retention
payment to Coastal Iron Works Corp., 35 days after recordation of the Notice of
Completion by the Los Angeles County Registrar-Recorder’s Office, contingent
upon no claims being filed on the project, and the contractor posting an acceptable
warranty bond with the City.
FISCAL IMPACT: The total construction cost was $83,550, which is within budget.
Amount Budgeted: $210,000
Additional Appropriation: N/A
Account Number(s): 330-400-8423-XXXX (CIP – Rattlesnake Trailhead Fence & Gate – Various)
ORIGINATED BY: Ramzi Awwad, Public Works Director
REVIEWED BY: Same as above
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Notice of Completion (page A-1)
B. October 18, 2022 staff report
BACKGROUND AND DISCUSSION:
A construction contract for the Rattlesnake Trailhead Gate and Fence Project was
awarded by the City Council on October 18, 2022, in the amount of $83,550 with a 10%
contingency of $8,355 to Coastal Iron Works Corp.
1
Construction of the Rattlesnake Trailhead Gate and Fence Project addressed resident
concerns pertaining to after-hours use of the Palos Verdes Nature Preserve. The fence
and gate were constructed to match the existing pilasters, fence, and gates in the area in
coordination with the Island View Homeowners Association.
Construction was completed in February 2023. The contract includes a 12-month
warranty period requiring the contractor to remedy any defective work. The project area
will be monitored for the duration of the warranty period.
A financial summary of the project is provided in Table 1.
Table 1 – Financial Summary of the Rattlesnake Trailhead Gate and Fence Project
Fund Budget Notes
330 210,000.00 FY22-23
Fund Project Budget
Project-to-Date
Actuals
Project-to-Date
Committed
Project
Remaining
Balance
8001 Professional/Technical Services 330 25,000.00 22,228.30 2,064.70 707.00 CIP Fund
8005 Engineering Design Services 330 15,000.00 - - 15,000.00 CIP Fund
8802 Other Improvements 330 170,000.00 83,550.00 8,355.00 78,095.00 CIP Fund
Project Total 210,000.00$ 105,778.30$ 10,419.70$ 93,802.00$
8423 - Palos Verdes Nature Preserve Gate for Rattlesnake Trail
Project Costs Summary
Project Budget Summary
Description
Original Budget
2
CONCLUSION:
The construction contractor, Coastal Iron Works Corp., has completed all work in
accordance with the plans, specifications, and construction contract. Therefore, Staff
recommends accepting the project as complete and filing a Notice of Completion with the
Los Angeles County Registrar-Recorder’s Office. If no claims are filed within 35 days after
recordation, the City will release the 5% retention, and upon the contractor posting an
acceptable warranty bond, notify the surety company to exonerate the Performance
Bond.
ALTERNATIVES:
In addition to Staff recommendation, the following alternative action s are available for the
City Council’s consideration:
1. Direct Staff not to file the Notice of Completion for Rattlesnake Trailhead Gate and
Fence Project; and
2. Take other action, as deemed appropriate.
3
Revised 05/2019
To be recorded with County Recorder
within 15 days after completion.
No recording fee.
RECORDING REQUESTED BY:
City of Rancho Palos Verdes
Attn: City Clerk
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
AND WHEN RECORDED MAIL TO:
Same as above
THIS SPACE FOR RECORDERS USE ONLY
NOTICE OF COMPLETION
(CA Civil Code 9204- Public Works)
Notice is hereby given by the undersigned owner, a public entity of the State of California, that a
public work of improvement has been completed, as follows:
Project title or description of work:
Date of completion:
Nature of owner:
Interest or estate of owner:
Address of owner:
Name of contractor:
Address of contractor:
Street address or legal description of site:
Dated: ___________________________ Owner: City of Rancho Palos Verdes
(Name of Public Entity)
By:
Title:
____________________________
Ara Mihranian, AICP, City Manager
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I am the City Clerk of the City of Rancho Palos Verdes, the public entity which executed the foregoing
notice and on whose behalf I make this verification; I have read said notice, know its contents, and the
same is true. I certify under penalty of perjury that the foregoing is true and correct.
, California on (Date) Executed at Rancho Palos Verdes
By:
Title: Teresa Takaoka, City Clerk A-1