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CC MINS 20230718 REG (IA SPC) MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING JULY 18, 2023 CALL TO ORDER: A Regular Meeting of the Rancho Palos Verdes City Council and Special Meeting of the Improvement Authority for the purpose of a Closed Session was called to order by Mayor Ferraro at 6:07 P.M. at Fred Hesse Community Park, McTaggart Hall, 29301 Hawthorne Boulevard. This meeting took place remotely in accordance with the requirements of the Ralph M. Brown Act, Section 54950 et seq. of the Government Code. Remote participation by any Councilmember shall be in accordance with Subdivisions (b)(3) or (f) of Government Code Section 54953. Members of the public could observe and participate using the Zoom participation feature, and with options called out in the public participation form provided under a separate cover with the agenda. Notice having been given with affidavit thereto on file. City Council roll call was answered as follows: PRESENT: Alegria, Bradley, Cruikshank, Seo, and Mayor Ferraro ABSENT: None Also present were Ara Mihranian, City Manager; Karina Banales, Deputy City Manager; Brittany Ruiz, Interim Director of Finance; Julie DeZiel, Human Resources and Risk Manager; Eileen Jacinto, Human Resources Analyst; Elena Gerli, Assistant City Attorney; and Colin Tanner, Deputy City Attorney for Labor and Employment. PUBLIC COMMENTS FOR CLOSED SESSION: None. CLOSED SESSION ITEM(S) ANNOUNCED: Assistant City Attorney Gerli announced the item to be discussed in Closed Session. 1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Limetree estates LLC, vs. City of Rancho Palos Verdes; United States District Court, Central District of California, Case No. 2:23-cv-01420-SVW (PVCx). I 2. CONFERENCE WITH LABOR NEGOTIATOR A closed session will be held, pursuant to Government Code § 54957.6, with the City Manager, Deputy City Manager, and City Attorney, acting as its negotiators, regarding labor negotiations with the American Federation of State, County, and Municipal Employees District Council 36 (AFSCME DC36). 3. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(d)(4), because the City is considering whether to initiate litigation in two (2) cases. Councilmember Alegria moved, seconded by Councilmember Bradley, to remove Closed Session Item 3 from the agenda. Without objection, Mayor Ferraro so ordered. At 6:09 P.M., the Council recessed to Closed Session. RECONVENE TO REGULAR MEETING: At 7:05 P.M. the Closed Session was reconvened to the Regular meeting. REGULAR MEETING — OPEN SESSION III CALL TO ORDER: A Regular meeting of the Rancho Palos Verdes City Council was called to order by Mayor Ferraro at 7:05 P.M. at Fred Hesse Community Park, McTaggart Hall, 29301 Hawthorne Boulevard, notice having been given with affidavit thereto on file. ROLL CALL: City Council roll call was answered as follows: PRESENT: Alegria, Bradley, Cruikshank, Seo, and Mayor Ferraro ABSENT: None Also present were Ara Mihranian, City Manager; Karina Bahales, Deputy City Manager; Elena Gerli, Assistant City Attorney; Brittany Ruiz, Interim Director of Finance; Ramzi Awwad, Public Works Director; Cory Linder, Director of Recreation and Parks; Octavio Silva, Interim Director of Community Development; Shaunna Hunter, Senior Administrative Analyst; Jacob Ma, Administration Intern; and Teresa Takaoka, City Clerk. Also present, via Zoom, was Sergeant Tina McCoy from the Lomita Sheriff's Station. III City Council Regular and Improvement Authority Special Minutes July 18, 2023 Page 2 of 10 PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Administration Intern Jacob Ma. CLOSED SESSION REPORT: Assistant City Attorney Gerli reported that Closed Session Item 3 was removed from the agenda as Staff did not have any updates. She also reported that the City Council met in Closed Session to discuss Items 1 and 2 on the Closed Session agenda and no reportable action was taken. MAYOR'S ANNOUNCEMENTS: Mayor Ferraro recognized Mayor Takashi Hanatsuka and the delegates of sister city, Sakura City, Japan who participated in a virtual exchange of their interests. Mayor Ferraro shared that the City of Rancho Palos Verdes and Sakura City, Japan will celebrate their third-year anniversary of becoming sister cities on August 5 from 10:00 A.M. to 2:00 P.M. at the Ken Dyda Civic Center. Mayor Ferraro thanked Staff for arranging a successful Fourth of July event which was well attended and enjoyed by all. Mayor Ferraro also shared that weed abatement is occurring throughout the City. RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: Mayor Ferraro announced the Recycle Winners for the June 20, 2023 City Council meeting: Keiko Griswold and Mike Meadows. She indicated that all winners receive a check for $250 and urged everyone to participate in the City's Recycling Program. She noted that in addition to winning the Recycler Drawing, the two individuals won a personal emergency preparedness kit from the City valued at $40. APPROVAL OF THE AGENDA: Mayor Pro Tem Cruikshank moved, seconded by Councilmember Alegria, to approve the agenda as presented. The motion passed on the following roll call vote: AYES: Alegria, Bradley, Cruikshank, Seo, and Mayor Ferraro NOES: None PUBLIC COMMENTS FOR NON-AGENDA ITEMS: City Clerk Takaoka reported that there was one request to speak. The following member of the public addressed the City Council: Al Sattler. City Council Regular and Improvement Authority Special Minutes July 18, 2023 Page 3 of 10 CITY MANAGER REPORT: City Manager Mihranian provided updates on the following: The passing of former Mayor and Councilmember Stefan Wolowicz; The Palos Verdes Peninsula community extends its support to residents affected by the Rolling Hills Estates Peartree Lane land movement and the Rotary Club of Palos Verdes Peninsula is accepting donations on behalf of the impacted residents; "Know Your Zone" and sign up for emergency notifications through PVPready.gov; National Night Out will be held on August 1 at Hesse Park from 4:00 - 6:00 P.M.; Etch & Catch event catalytic converter etching will be held on July 29 at the Ken Dyda Civic Center from 9:00 A.M. - 1:00 P.M.; Movies in the Park will be playing The Goonies on July 29 at the Ken Dyda Civic Center beginning at dusk; Sister City Third Anniversary Celebration with Sakura City, Japan will be held on August 5 at the Ken Dyda Civic Center from 10:00 A.M. — 2:00 P.M.; and, the City's 50th Anniversary Gala Banquet Dinner will be held on September 9 at Terranea Resort. CONSENT CALENDAR: Mayor Pro Tem Cruikshank moved, seconded by Councilmember Alegria, to approve the Consent Calendar as presented. The motion passed on the following roll call vote: AYES: Alegria, Bradley, Cruikshank, Seo, and Mayor Ferraro 0 NOES: None A. Approval of Minutes (Sisson) Approved the Minutes of June 20, 2023, Regular Meeting. B. Registers of Demands (Mata) 1) Adopted Resolution No. 2023-35, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID; and 2) Adopted Resolution No. IA 2023-07, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. C. Consideration and possible action regarding a claim against the City by David Alessi. (Sisson) Rejected the claim and directed Staff to notify the claimant, David Alessi. D. Consideration and possible action to designate voting delegate alternates for the upcoming Cal Cities Annual Business Meeting. (Takaoka) III City Council Regular and Improvement Authority Special Minutes July 18, 2023 Page 4 of 10 Designated Councilman Seo and City Manager Mihranian as the first and second voting delegate alternates for the Cal Cities Annual Business Meeting scheduled for September 22, 2023, as Mayor Pro Tern Cruikshank, the voting delegate, is unable to attend. E. Consideration and possible action to clarify numerical section headings in Chapter 15.18 (Administrative Code) of Title 15 (Buildings and Construction) of the Rancho Palos Verdes Municipal Code. (Brown) Introduced Ordinance No. 672, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, CLARIFYING NUMERICAL SECTION HEADINGS IN CHAPTER 15.18 (ADMINISTRATIVE CODE) OF TITLE 15 (BUILDINGS and CONSTRUCTION) OF THE RANCHO PALOS VERDES MUNICIPAL CODE. F. Consideration and possible action to approve an amendment to the Joint Powers Agreement with the Los Angeles Regional Agency for solid waste reporting and programs. (Hevener) 1) Adopted Resolution 2023-36, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES CALIFORNIA APPROVING AN AMENDED AND RESTATED JOINT POWERS AGREEMENT WITH THE LOS ANGELES REGIONAL AGENCY (EARA); and 2) Authorized the City Manager to execute the Amended and Restated Joint Powers Agreement with the Los Angeles Regional Agency. G. Consideration and possible action to receive the 2022 Annual Report for the Palos Verdes Nature Preserve. (Lozano) 1) Received and filed the 2022 Annual Report for the Palos Verdes Nature Preserve; and 2) Authorized the City Manager to sign the Annual Report Certification Statement required by the U.S. Fish and Wildlife Service. H. Consideration and possible action to approve Amendment No. 1 to the Contract Services Agreement with Griffin Structures for project management services for the Rancho Palos Verdes Civic Center Master Plan Project. (Lo) 1) Approved Amendment No. 1 to the Contract Services Agreement with Griffin Structures in the amount of$21,857, thereby increasing the agreement amount from $148,029 to $169,886 and extending the term by one additional year to February 14, 2024; and 2) Authorized the Mayor and City Clerk to execute the amendment in a form approved by the City Attorney. I. Consideration and possible action to receive and file the June 2022 Cash Balances/Monthly Treasurers' Reports. (Lin) Received and filed the June 2022 Cash Balances/Monthly Treasurer's Report for the City and the Improvement Authority. City Council Regular and Improvement Authority Special Minutes July 18, 2023 Page 5 of 10 J. Consideration and possible action to receive and file the April 2023 Cash Balances/Monthly Treasurers' Reports. (Lin) Received and filed the April 2023 Cash Balances/Monthly Treasurer's Report for the City and the Improvement Authority. K. Consideration and possible action to receive and file the May 2023 Cash Balances/Monthly Treasurers' Reports. (Lin) Received and filed the May 2023 Cash Balances/Monthly Treasurer's Report for the City and the Improvement Authority. CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT: None. PUBLIC HEARINGS: 1. Consideration and possible action to approve setting the Citywide Landscaping and Lighting Maintenance District levy to zero for Fiscal Year 2023-24. (Hevener) City Clerk Takaoka reported that the notice of the public hearing was duly published, no written protests were received, there were no requests to speak, and the public hearing is continued from June 20. Director of Public Works Awwad presented a staff report and PowerPoint presentation. Mayor Ferraro declared the public hearing closed. Mayor Pro Tem Cruikshank moved, seconded by Councilmember Seo, to approve Staff recommendation as follows: 1) Conducted the public hearing for the proposed levy of the Citywide Landscaping and Lighting Maintenance District for Fiscal Year 2023-24; and 2) Adopted Resolution No. 2023-37, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DECLARING TO SET THE LEVY AT ZERO WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-24 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE. The motion passed on the following roll call vote: AYES: Alegria, Bradley, Cruikshank, Seo, and Mayor Ferraro NOES: None REGULAR BUSINESS: City Council Regular and Improvement Authority Special Minutes July 18, 2023 Page 6 of 10 2. Consideration and possible action to review the work plans and biannual I reports from various City advisory boards and the Planning Commission. (Ballales) City Clerk Takaoka noted that late correspondence was distributed and there were no requests to speak. Deputy City Manager Banales shared a PowerPoint presentation and noted that each advisory board work plan and biannual report would be presented by the respective chairs of the advisory boards and Planning Commission. Chair O'Brien presented for the Civic Center Advisory Committee (CCAC); Chair Sprinkel presented for the Emergency Preparedness Committee (EPC); Chair Lewis presented for the Finance Advisory Committee (FAC); Chair Spielman presented for the Infrastructure Management Advisory Committee (IMAC); Chair Chura presented for the Planning Commission (PC); and Chair Tye for the Traffic Safety Committee (TSC). Each Chair presented their respective advisory board work plans and biannual reports. Discussion ensued among Council Members, advisory board members, and Staff between each presentation. CCAC Chair O'Brien presented the Committee's mnemonic SEA-RIM for CCAC work plans along with bullet points detailing the needs for the new city hall (energy efficiency, how to retain and recruit staff, costs, etc). Councilmember Alegria thanked Chair O'Brien and the Committee and commented regarding Capital Improvement Program (CIP) funding and FAC/CCAC to identify potential ways to fund the new city hall. EPC Chair Sprinkel presented and noted the "Know Your Zone" campaign was heavily advertised in booths, fairs, and homeowners' association (HOA) outreach; discussed brush clearance as required with Fire Department; and Community Emergency Response Team (C.E.R.T.) classes. Councilmember Seo shared comments regarding the October C.E.R.T. classes. Councilmember Alegria commented regarding the time expectancy of a Citywide drill in the future. Mayor Pro Tem Cruikshank shared comments regarding creating a landslide insurance pool for the Peninsula and will include it as a future agenda item. FAC Chair Lewis presented the Committee's recent undertakings, which include paying down unfunded liability, saving interest, and working with CCAC in an integrated process for funding of the new Civic Center. City Council Regular and Improvement Authority Special Minutes July 18, 2023 Page 7 of 10 Councilmember Alegria thanked Chair Lewis and the Committee and commented that the City is in a great position financially. IMAC Chair Spielman presented noting the evaluation tool used by the committee to use when rating CIP projects. The Committee work plans to include assisting in evaluating the facilities' asset management. Review and provide input with the trails network plan and use technology to improve residents' quality of life. PC Chair Chura presented and shared that the Commission has multiple subcommittees which include an Ordinance Subcommittee and Housing Element Subcommittee. The Commission has made several recommendations to help bring the Housing Element to a close. Councilmember Bradley requested that the Commission assist with getting an approved Housing Element by the end of the year through the California Department of Housing and Community Development (HCD). TSC Chair Tye presented that the Committee had been working on traffic analyses; has had meetings with residents that had concerns; and thanked Public Works Staff for their diligence and willingness to set up impromptu meetings. He shared that the Los Angeles County Sheriff's Department has been very responsive, and he noted the dangers of speeding that continue on the Peninsula. Councilmember Alegria commented that Council approved positions of Community Liaisons and shared that he believes those positions could possibly support the TSC efforts in general. He also shared that he wanted the Committee to look at best practices for child safety for e-bikes and requested it as a future agenda item. Mayor Pro Tem Cruikshank commented that he met Ms. Trujillo of Street Racing Kills and she could do a presentation for the TSC at a future meeting. Councilmember Alegria moved, seconded by Councilmember Bradley, to approve Staff recommendations as follows: 1) Receive and file the biannual reports for the Fiscal Year 2022-23 work plans from the City's Advisory Boards and Planning Commission; and 2) Approve the work plans for the City's Advisory Boards and Planning Commission for FY 2023-24; and, to include feedback as provided to staff through council discussion. 3. Consideration and possible action to establish a Youth Advisory Committee. (Banales) City Clerk Takaoka noted that late correspondence was distributed and there were no requests to speak. Deputy City Manager Banales and Administration Intern Jacob Ma presented a staff report and PowerPoint presentation. City Council Regular and Improvement Authority Special Minutes July 18, 2023 Page 8 of 10 u Discussion ensued among Council Members, and questions were asked of Staff. After discussion, Council decided to make separate motions. Mayor Pro Tem Cruikshank moved, seconded by Councilmember Bradley, to: Appoint Councilmember Alegria and Councilmember Seo to serve as the Youth Advisory Committee Subcommittee. The motion passed on the following roll call vote: AYES: Alegria, Bradley, Cruikshank, Seo, and Mayor Ferraro NOES: None Councilmember Seo moved, seconded by Mayor Pro Tern Cruikshank, to: Approve Staff recommendation to adopt City Council Policy No. 54A but to modify the budgeted amount from $1,000 to $3,000 and to include one student from each school, provided that applicants from all schools apply, on the Youth Advisory Council. The motion passed on the following roll call vote: AYES: Alegria, Bradley, Cruikshank, Seo, and Mayor Ferraro NOES: None, 4. Consideration and possible action to support the Taxpayer Protection and Government Accountability Act. (Hunter) City Clerk Takaoka noted that there were three requests to speak. Senior Administrative Analyst Shaunna Hunter presented a staff report and PowerPoint presentation. City Council asked questions of Staff. The following, members of the public addressed the City Council: Al Sattler; Susan Shelley (Howard Jarvis Taxpayers Association); and Jeff Kiernan (Cal Cities). The City Council asked questions of speakers Susan Shelley and Jeff Kiernan. Discussion ensued among Council Members. Councilman Alegria moved, seconded by Mayor Pro Tern Cruikshank, to: Modify the letter to the Governor to remove all portions noting support for the Act while supporting transparency. City Council Regular and Improvement Authority Special Minutes July 18, 2023 Page 9 of 10 Discussion ensued among Council Members and subsequently Councilmember Alegria withdrew his initial motion with the seconder Mayor Pro Tem Cruikshank agreeing. Councilmember Bradley asked the Council to direct the Legislative Subcommittee and Staff to rewrite the letter and instead identify legislation that supports the ideals of the Council and return at a future meeting with the draft letter for the Council's consideration. Council direction was approved byacclamation and so ordered byMayor Ferraro. pp Y FUTURE AGENDA ITEMS: Councilmember Bradley requested a report regarding landslide, monitoring and 3D reporting services. Councilmember Bradley also requested to receive an update on Portuguese Bend Landslide Remediation Project. Mayor Pro Tem Cruikshank and Councilmember Seo requested a report for consideration of forming a Peninsula-wide landslide insurance pool authority. Mayor Pro Tem Cruikshank also requested an update on the Housing Element. Councilmember Alegria requested a report with recommendations on e-bike traffic policies. Councilmember Alegria also requested an update on a Peninsula-wide safety drill. CITY COUNCIL ORAL REPORTS: Each Council Member present reported on his/her attendance at various organization and association meetings. ADJOURNMENT: At 10:22 P.M., Mayor Ferraro adjourned to 6:00 P.M. August 1, 2023, fora Closed Session Meeting, followed by a Regular meeting at 7:00 P.M. Mayor Ferraro adjourned the meeting in honor and memory of Anthony Abboud and former Councilmember and Mayor Stefan Wolowicz. 4actou .311.A./1.4uL0- Barbara erraro, Mayor Attest: Teres goka, City Clerk City Council Regular and Improvement Authority Special Minutes July 18, 2023 Page 10 of 10