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AMG and Associates Inc (Change Order 035)City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 www.publicworks@rpvca.gov CHANGE ORDER MEMORANDUM TO: RAMZI AWWAD, DIRECTOR OF PUBLIC WORKS FROM: ERIN JONES, GRIFFIN STRUCTURES DATE: JUNE 8, 2023 SUBJECT: LADERA LINDA COMMUNITY PARK CONSTRUCTION CHANGE ORDER NUMBER: 35 Description of Construction Change Order This change order is for a time extension of (2) two working days and the cost of associated general conditions for holidays not listed in the construction contract. Justification The contract documents listed certain holidays that the contractor was not allowed to work. After the contract was issued, the City added additional holidays that the contractor was not allowed to work: Columbus Day (October 10, 2022) and Presidents Day (February 20, 2023). Cost Analysis The daily general conditions rate is derived from the contractor’s approved schedule of values. Reference the detailed breakdown included in this change order. Schedule Analysis A time extension of one (1) working day is requested for each holiday, for a total time extension of two (2) working days. Attachments: Construction Contract Change Order Form Construction Contract Change Order Summary Sheet Contractor’s Change Order Proposal DocuSign Envelope ID: 236E2D2F-F5DF-4E80-BBC7-7EA4EA3317B7 City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 www.publicworks@rpvca.gov 8405 13 0 0 11 0 0 0 0 0 0 0 CONSTRUCTION CHANGE ORDER SUMMARY SHEET PROJECT NAME:Ladera Linda Community Park DATE:06/08/23 PROJECT CODE: PURCHASE ORDER NUMBER:20220215 ACCOUNT NUMBER:330-400-8405-8403 ORIGINAL CONTRACT AMOUNT:$13,721,000.00 ORIGINAL CONTINGENCY AMOUNT: PREPARED BY:JAMES O'NEILL CONTRACTOR NAME:AMG & Associates, Inc. CONTRACT NUMBER:FY2022-050 ORIGINAL COMPLETION DATE:07/27/23 TOTAL SCHEDULE CHANGE ORDERS:Working Days NEW CONTRACT COMPLETION DATE:08/15/23 $1,029,075.00 TOTAL CHANGE ORDERS COST:$731,974.38 NEW CONTRACT AMOUNT:$14,452,974.38 REMAINING CONTINGENCY AMOUNT:$297,100.62 CO#2 $12,628.58 Working Days 08/09/22 CO#3 $53,526.25 Working Days 08/31/22 CHANGE ORDER NUMBER COST AMOUNT SCHEDULE EXTENSION DATE CO#1 $54,534.52 Working Days 05/27/22 CO#6 $824.34 Working Days 09/01/22 CO#7 $10,202.36 Working Days 09/27/22 CO#4 $8,558.42 Working Days 09/01/22 CO#5 -$5,378.25 Working Days 09/01/22 CO#10 $42,918.80 Working Days 11/09/22 CO#8 $6,437.02 Working Days 09/27/22 CO#9 $1,818.52 Working Days 11/09/22 1 of 2 DocuSign Envelope ID: 236E2D2F-F5DF-4E80-BBC7-7EA4EA3317B7 6/20/2023 City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 www.publicworks@rpvca.gov 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2CO #35 $3,765.15 Working Days 06/08/23 CO #33 $10,095.54 Working Days 05/31/23 CO #34 $179,119.98 Working Days 06/08/23 CO#31 $2,104.03 Working Days 05/18/23 CO#32 $2,291.43 Working Days 05/19/23 CO#29 $1,055.31 Working Days 05/09/23 CO#30 $3,682.06 Working Days 05/18/23 CO#27 $136,226.21 Working Days 05/03/23 CO#28 $10,819.96 Working Days 05/05/23 CO#25 $8,909.82 Working Days 04/06/23 CO#26 $21,061.12 Working Days 04/25/23 CO#23 $4,094.67 Working Days 02/23/23 CO#24 $19,573.51 Working Days 03/07/23 CO#21 $10,075.07 Working Days 02/21/23 CO#22 $3,178.42 Working Days 02/22/23 CO#19 $17,562.82 Working Days 02/09/23 CO#20 $3,679.17 Working Days 02/16/23 CO#17 $12,582.87 Working Days 02/03/23 CO#18 $16,546.62 Working Days 02/09/23 CO#15 -$3,117.01 Working Days 01/17/23 CO#16 $59,788.90 Working Days 02/02/23 CO#13 $0.00 Working Days 12/30/22 CO#14 -$20,112.42 Working Days 12/30/22 CO#11 $33,868.27 Working Days 12/01/22 CO#12 $9,052.32 Working Days 12/01/22 CHANGE ORDER NUMBER COST AMOUNT SCHEDULE EXTENSION DATE 2 of 2 DocuSign Envelope ID: 236E2D2F-F5DF-4E80-BBC7-7EA4EA3317B7 City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 www.publicworks@rpvca.gov 8405 35 0.0 LS 1.0 LS 1.0 LS 0.0 LS 1.0 LS 1.0 LS 0.0 LS 1.0 LS 1.0 LS 0.0 LS 1.0 LS 1.0 LS 2 11 2 NEW CONTRACT AMOUNT:$14,452,974.38 NEW COMPLETION DATE:08/15/23 TOTAL OF CHANGE ORDER #1-34:$728,209.23 TOTAL OF TIME EXTENSIONS #1-34:Working Days TOTAL OF CHANGE ORDER #35:$3,765.15 TOTAL OF TIME EXTENSIONS #35:Working Days Totals $3,765.15 2 A TIME EXTENSION OF WORKING DAYS WILL BE ALLOWED FOR THIS WORK ORIGINAL CONTRACT AMOUNT:$13,721,000.00 ORIGINAL COMPLETION DATE:07/27/23 4 012600 AMG Bonding $37.28 $37.28 0 3 012600 AMG Insurance $51.54 $51.54 0 2 012600 AMG Overhead $240.51 $240.51 0 ADDITIONAL WORKING DAYS 1 012600 AMG PCO 41 - City Holidays $3,435.82 $3,435.82 2 This change order is for the addition of (2) two working days and associated general conditions for holidays not listed in the construction contract: - Columbus Day, October 10, 2022 - Presidents Day, February 20, 2023 SUMMARY OF QUANTITY CHANGES ITEM NO. SPEC CODE DESCRIPTION ORIGINAL QUANTITY NEW QUANTITY QUANTITY DIFFERENCE UNIT PRICE PRICE DIFFERENCE CHANGE ORDER NUMBER:DATE:06/08/23 CONTRACTOR NAME:AMG & Associates, Inc. DESCRIPTION AND LOCATION OF PROPOSED WORK CONSTRUCTION CHANGE ORDER FORM CONTRACT NUMBER:FY2022-050 PROJECT NAME:Ladera Linda Community Park PURCHASE ORDER NUMBER:20220215 PROJECT CODE: DocuSign Envelope ID: 236E2D2F-F5DF-4E80-BBC7-7EA4EA3317B7 City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 www.publicworks@rpvca.gov 35 Recommended: Erin Jones Date: Construction Manager, Griffin Structures Signature Contractor:Date: City:Date: Signature Date: Public Works Director Signature Ara Mihranian Date: City Manager Signature Lincoln Lo Contract Officer Ramzi Awwad By signing this Change Order, Contractor understands and agrees that it is accepting the specified sums and adjustment of contract time of completion (if any) set forth herein as full, final and complete satisfaction of any and all claims by Contractor for all costs and expenses of Contractor and anyone for whom Contractor may be responsible for the work referred to herein, including but not limited to costs or expenses of the Contractor or any of its subcontractors, materials suppliers, vendors or anyone else for whom Contractor is responsible, for labor, materials, services or equipment, no matter how characterized, whether known or unknown to Contractor, including but not limited to, all field and home office overhead, delay costs/claims, acceleration costs/claims, unabsorbed or under-absorbed home office overhead, extended field costs, general conditions, claim preparation costs, inefficiencies, or the like, no matter how characterized. Contractor further understands and agrees by signing this Change Order that any attempt by Contractor to purportedly reserve rights to claim additional time or compensation for the work referred to herein, is void. Except as set forth, all terms and provisions of the contract and all prior change orders remain in full force and effect. Execution of this Change Order by both parties constitutes a binding agreement. This document constitutes the entire agreement between the parties. The person signing this Change Order for Contractor hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Contractor. Anthony R. Traverso Vice President/Secretary/Treasurer Accepted and Executed by: PURCHASE ORDER NUMBER:20220215 CHANGE ORDER NUMBER:PROJECT CODE:8405 CONTRACTOR NAME:AMG & Associates, Inc. CONSTRUCTION CHANGE ORDER FORM CONTRACT NUMBER:FY2022-050 PROJECT NAME:Ladera Linda Community Park 6/8/23 Signature Anthony R. Traverso Digitally signed by Anthony R. Traverso Date: 2023.06.08 15:27:17 -07'00' 6/16/23 DocuSign Envelope ID: 236E2D2F-F5DF-4E80-BBC7-7EA4EA3317B7 6/19/2023 6/20/2023 AMG & Associates Inc. 26535 Summit Circle Santa Clarita, California 91350 Phone: (661) 251-7401 Project: 01-22-157 - Ladera Linda Community Center and Park 32201 Forrestal Dr. Rancho Palos Verdes, California 90275 Prime Contract Potential Change Order #041: CE #091 - City Holiday Impacts TO: City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, California 90275 FROM: AMG & Associates, Inc. 26535 Summit Circle Santa Clarita, California 91350 PCO NUMBER/REVISION: 041 / 1 CONTRACT:City Project No. 8405 - Ladera Linda Community Park Project REQUEST RECEIVED FROM: Anthony Traverso (AMG & Associates, Inc.) CREATED BY: Christopher Tumasone (AMG & Associates, Inc.) STATUS: Pending - In Review CREATED DATE: 3/13/2023 REFERENCE: PRIME CONTRACT CHANGE ORDER: None FIELD CHANGE: No LOCATION: ACCOUNTING METHOD: Amount Based SCHEDULE IMPACT: 2 days PAID IN FULL: No EXECUTED:No SIGNED CHANGE ORDER RECEIVED DATE: TOTAL AMOUNT: $3,765.15 POTENTIAL CHANGE ORDER TITLE: CE #091 - City Holiday Impacts CHANGE REASON: client_request POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows) CE #091 - City Holidays This change event covers the cost for work impacted on dates: October 10th, 2022 and Monday, February 20th, 2023. ATTACHMENTS: PCO #041 City Holiday Impacts.pdf , Impact Notice to Owner #8 - City Holiday (2).pdf , Impact Notice #15 - Presidents Day.pdf , Erin Jones_FW_ President's Day.pdf #Budget Code Description Amount 1 02-000.S General.Commitment cost for general conditions for work days lost on 10/10/2022 and 2/20/2023. Daily Rate: $1,717.91 $3,435.82 Subtotal:$3,435.82 Overhead (7.00% Applies to all line item types.):$240.51 Insurance (1.50% Applies to all line item types.):$51.54 Bonding (1.00% Applies to all line item types.):$37.28 Grand Total:$3,765.15 City of Rancho Palos Verdes AMG & Associates, Inc. 30940 Hawthorne Blvd. 26535 Summit Circle Rancho Palos Verdes, California 90275 Santa Clarita, California 91350 ProcoreArchitectSignHere ProcoreArchitectSignedDate ProcoreOwnerSignHere ProcoreOwnerSignedDate ProcoreGeneralContractorSignHere ProcoreGeneralContractorSignedDate SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE AMG & Associates Inc.Page 1 of 1 Printed On: 6/8/2023 01:13 PM PCO #041 DocuSign Envelope ID: 236E2D2F-F5DF-4E80-BBC7-7EA4EA3317B7 DocuSign Envelope ID: 236E2D2F-F5DF-4E80-BBC7-7EA4EA3317B7 Date: Via E-mail: Project: Re: Impact Notice: ISSUE: The Impact is as follows: Please reference the following documents attached: Please contact the undersigned directly if you have any further questions or comments regarding this matter. Regards, 28296 Summit Circle Santa Clarita, CA 91350 Ph: 661.251.7401 Fax:661.251.7405 www.amgassociatesinc.com 10/10/2022 ejones@griffinstructures.comCity of Rancho Palos Verdes Griffin Structures Ladera Linda Community Center and Park 32201 Forrestal Dr. Rancho Palos Verdes, CA 90275 8 City Holiday On October 9th, 2022, AMG was informed that no work will be allowed on site for Monday, October 10th, 2022. After review of the Contract Documents, there is no mention of October 10th being a City Holiday. The Construction Schedule will be impacted by 1 day resulting in a time extension. Contract Documents for Construction Christopher Tumasone Project Engineer DocuSign Envelope ID: 236E2D2F-F5DF-4E80-BBC7-7EA4EA3317B7 Date: Via E-mail: Project: Re: Impact Notice: ISSUE: The Impact is as follows: Please reference the following documents attached: Please contact the undersigned directly if you have any further questions or comments regarding this matter. Regards, 28296 Summit Circle Santa Clarita, CA 91350 Ph: 661.251.7401 Fax:661.251.7405 www.amgassociatesinc.com 2/23/2023 ejones@griffinstructures.comCity of Rancho Palos Verdes Griffin Structures Ladera Linda Community Center and Park 32201 Forrestal Dr. Rancho Palos Verdes, CA 90275 15 City Holiday - Presidents' Day On 02/14/2023, AMG was informed that no work will be allowed on site for Monday, 02/20/2023. After review of the Contract Documents, there is no mention of this date being a city holiday. The following activities were impacted at the building: Electrical Rough In, Metal Framing, PVC Roofing. The Construction Schedule will be impacted by 1 day resulting in a time extension. Christopher Tumasone Project Engineer DocuSign Envelope ID: 236E2D2F-F5DF-4E80-BBC7-7EA4EA3317B7 From: Eri n Jone s <e j one s@gri f f i nstructure s.com> Se nt: Tue sday , Fe bruary 14, 2023 8:12 AM To: Dusti n Hartman; Chri s Tumasone ; A nthony Trav e rso; Randy Hartman Cc: Robe rt Godf re y Subje ct: FW: Pre si de nt's Day A MG Te am, No w ork al l ow e d on P re si de nts’ Day pe r the Ci ty. Erin Jone s, LEED AP | Program and Construction Manager GRIFFIN STRUCTURES 323-896-3679 Web | LinkedIn From: Jame s O'N e i l l <jone i l l @rpvca.gov > Se nt: Monday , Fe bruary 13, 2023 7:48 PM To: Eri n Jone s <e j one s@gri ff i nstructure s.com> Cc: Li ncol n Lo <l l o@rpv ca.gov >; Robe rt Godf re y <rgodf re y @gri f f i nstructure s.com> Subje ct: P re si de nt's Day The Ci ty w oul d l i ke no w ork on the Lade ra Li nda Communi ty Park proj e ct on Pre si de nt’s Day. Pl e ase ask A MG to not have work pe rf orme d on si te that day. Re spe ctf ul l y, Jame s O’N e i l l Project Manager jone i ll@rpvca.gov Phone - (310) 544-5247 Address: 30940 Ha wthor ne Bl vd. Ra ncho Pa l os Verdes , CA 90275 Website: www.rpvca.gov This e-mail messag e co ntain s in fo rmatio n belo n g in g to th e C ity of Ranch o P alo s Ver d es, w h ich may be priv ileged ,co nfid en tial, and/o r p rotected fro m d isclo sur e. Th e info rmatio n is inten d ed o n ly for u se o f the indiv id u al o r entitynamed. U n au th o rized d isseminatio n , d istrib u tion , o r c o p y ing is strictly pr o h ibited . If y o u r eceiv ed this email in err o r,o r ar e no t an inten d ed r ecip ient, please no tify the send er immed iately . Th ank y o u for y o u r assistance andcooperation. City Hall is open to the public during regular business hours. Appointm ents are strongly encouraged, and virtual appointm ents are available. Many services are available online, including plan check review services . To schedule an appointm ent, visit the Staff Directory on the City w ebsite to f ind the appropriate departm ent. Som e employees may be working rem otely. Please be patient w ith us as there m ay be delays or m inor inconveniences in res ponding to your inquiry. DocuSign Envelope ID: 236E2D2F-F5DF-4E80-BBC7-7EA4EA3317B7 Certificate Of Completion Envelope Id: 236E2D2FF5DF4E80BBC77EA4EA3317B7 Status: Completed Subject: Complete with DocuSign: 8405 Ladera Linda CCO 35_rev1.pdf Source Envelope: Document Pages: 10 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 1 Lincoln Lo AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 llo@rpvca.gov IP Address: 47.147.131.72 Record Tracking Status: Original 6/19/2023 5:19:23 PM Holder: Lincoln Lo llo@rpvca.gov Location: DocuSign Signer Events Signature Timestamp Ramzi Awwad rawwad@rpvca.gov Director of Public Works City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 72.34.97.146 Sent: 6/19/2023 5:22:32 PM Viewed: 6/19/2023 5:27:01 PM Signed: 6/19/2023 5:27:17 PM Electronic Record and Signature Disclosure: Accepted: 3/2/2023 10:45:19 AM ID: 3242b72d-4755-489d-8e5f-7c62dc360470 Trang Nguyen tnguyen@rpvca.gov Director of Finance City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 72.34.97.146 Sent: 6/19/2023 5:27:18 PM Viewed: 6/20/2023 7:58:57 AM Signed: 6/20/2023 8:03:07 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ara Mihranian aram@rpv.com Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 72.34.97.146 Sent: 6/20/2023 8:03:08 AM Viewed: 6/20/2023 4:02:52 PM Signed: 6/20/2023 4:03:33 PM Electronic Record and Signature Disclosure: Accepted: 6/20/2023 4:02:52 PM ID: 25084d9a-db39-4d25-982f-a62bf4a1b560 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Lorna Cloke lornac@rpvca.gov Security Level: Email, Account Authentication (None) Sent: 6/20/2023 4:03:35 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign City Clerk cityclerk@rpvca.gov Security Level: Email, Account Authentication (None) Sent: 6/20/2023 4:03:36 PM Viewed: 6/20/2023 4:09:02 PM Electronic Record and Signature Disclosure: Accepted: 2/1/2023 3:10:58 PM ID: 505eed45-7ed0-4db8-aae6-ef6eedfef03d Erin Jones ejones@griffinstructures.com Security Level: Email, Account Authentication (None) Sent: 6/20/2023 4:03:37 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/19/2023 5:22:32 PM Certified Delivered Security Checked 6/20/2023 4:02:52 PM Signing Complete Security Checked 6/20/2023 4:03:33 PM Completed Security Checked 6/20/2023 4:03:37 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Rancho Palos Verdes (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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