CC SR 20230321 F - KOA Traffic Calming PSA Amendment 2
CITY COUNCIL MEETING DATE: 03/21/2023
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to approve a contract amendment to the Professional
Services Agreement with KOA Corporation for traffic calming services.
RECOMMENDED COUNCIL ACTION:
(1) Approve Amendment No. 2 to the Professional Services Agreement with KOA
Corporation for traffic engineering services thereby increasing the total contract
sum from $89,636 to $103,536 and extending the agreement from June 30, 2023
to December 31, 2023;
(2) Authorize a contingency of 15% or $15,530 for the agreement; and
(3) Authorize the Mayor and City Clerk to execute the amendment in a form approved
by the City Attorney.
FISCAL IMPACT: Approving this amendment has a fiscal impact of $29,430 including
contingency in the Fiscal Year 2022-23 budget. Staff will use the
unspent personnel budget for the additional funding of the
amendment and contingency.
Amount Budgeted: $90,000
Additional Appropriation: N/A
Account Number(s): 101-400-3120-5101
(General Fund – Traffic Management/Professional Services)
ORIGINATED BY: Ramzi Awwad, Public Works Director
REVIEWED BY: Same as Above
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Amendment No.2 to the Professional Services Agreement with KOA
Corporation (page A-1)
B. Amendment No.1 to the Professional Services Agreement with KOA
Corporation (page B-1)
C. Professional Services Agreement with KOA Corporation (page C-1)
1
BACKGROUND AND DISCUSSION:
On June 1, 2021, the City Council awarded a professional services agreement (PSA) to
KOA Corporation (KOA) for traffic calming plans for the Pacific View neighborhood, a
portion of Hawthorne Boulevard south of Crest Road, Hawthorne Boulev ard at Ravenspur
Drive, La Rotonda Drive, a portion of Avenida Classica, and Fond Du Lac Road
(Attachment C).
Due to the breadth and scope of the neighborhood requests , work needed to continue
beyond the original term of the PSA and on September 6, 2022, the City Council approved
Amendment No. 1, extending the term to June 30, 2023.
Since that time, Staff continues to work with KOA and stakeholders on the various traffic
calming plans.
On May 17, 2022, the City Council approved a traffic calming plan for Hawthorne
Boulevard, approaching Vallon Drive. The traffic calming plan included the installation of
rumble strips and the City Council directed Staff to work with affected residents on the
location of the rumble strips. Since that time, Staff has performed research on rumble
strip options and held discussions with the affected residents on the location of the rumble
strips. Plans and specifications for the rumble strips are needed, which was not included
the original scope of work for the KOA PSA. Staff recommends that the City Council
amend the KOA PSA, as Amendment No. 2 to the existing PSA, to include the preparation
of plans and specifications for the rumble strips. Once the plans and specifications are
complete, Staff will again discuss with residents and refine the location, if needed.
Additionally, the original PSA included a contingency clause. However, the recommended
City Council actions in the staff report recommending award of the PSA did not include
authorization of a contingency. Therefore, Staff recommends the City Council authorize
a contingency because as Staff is working with residents on the various traffic calming
plans, additional analysis is being identified at the request of residents that is not included
in the original scope. Authorization of a contingency will allow Staff to accommodate those
requests and assure that the traffic calming plans address all concerns identified by
residents efficiently and expeditiously. Finally, additional time is needed to accommodate
such new requests and Staff recommends the City Council extend the term of the PSA to
December 31, 2023.
CONCLUSION:
Staff recommends approving Amendment No. 2 to the PSA with KOA, increasing the total
contract sum from $89,363 to $103,536, extending the term of the PSA agreement from
June 30, 2023 to December 31, 2023, and authorizing a contingency of 15% or $15,530.
2
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative action s are available
for the City Council’s consideration:
1. Do not approve the contract amendments and direct Staff not to install rumble
strips or perform any additional analysis at the request of residents.
2. Take other action, as deemed appropriate.
3
AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
WITH KOA CORPORATION
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES
(“Amendment No. 2”) by and between the CITY OF RANCHO PALOS VERDES (“City”), a
general law city and municipal corporation, and KOA CORPORATION, a California corporation
(“Consultant”) is effective as of March 21, 2023.
RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services dated
June 1, 2020 (“Agreement”) whereby Consultant agreed to provide Traffic Calming Plans
for the Pacific View Neighborhood, Hawthorne Boulevard between Palos Verdes Drive
West and Verde Ridge Road, Hawthorne/ Ravenspur, Avenida Classica, Fond Du Lac
Road, and La Rotonda Drive (the “Services”) for one year, for a Contract Sum of $89,636,
with the option of one additional 1-year extension at the City’s discretion.
B. Due to unforeseen delays, the Services were put on hold. In September of 2022, City and
Consultant amended the Agreement to extend the time to complete the Services to June 30,
2023 (Amendment No. 1).
C. Pursuant to Section 1.9 of the Agreement, City and Consultant now wish to further amend
the Agreement to include additional Services. The additional Services will increase
compensation by $13,900, for a new Contract Sum of $103,536, and extending the Term
to December 31, 2023.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
a. Section 2.1, Contract Sum, is amended to read:
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant
the amounts specified in the “Schedule of Compensation” attached hereto as
Exhibit “C” and incorporated herein by this reference. The total compensation,
including reimbursement for actual expenses, shall not exceed $89,636 (Eighty
Nine Thousand Six Hundred Thirty Six Dollars)$103,536 (One Hundred Three
Thousand Five Hundred Thirty Six Dollars) (the “Contract Sum”), unless
additional compensation is approved pursuant to Section 1.9.
b. Section 3.4, Term, is amended to read:
Unless earlier terminated in accordance with Article 7 of this Agreement, this
Agreement shall continue in full force and effect until completion of the services
A-1
01203.0006/863808.1 -2-
but not exceeding June 30December 31, 2023, except as otherwise provided in the
Schedule of Performance (Exhibit “D”).
c. The following is added to Exhibit “A” Scope of Work:
Task 7.1 – General Administration and Public Outreach
General administration and outreach includes the following:
Internal coordination and technical meetings with team staff within KOA;
External meetings/correspondence with City staff;
Quality control and quality assurance (QA/QC) of project deliverables;
Project administration related to invoicing and progress reporting;
One (1) virtual community outreach meeting
Task 7.2 – Rumble Strip System Design
Design of the temporary rumble strip system will include the following sub-tasks:
As-needed field visit(s) and site inspections;
Base plan development;
Coordination with private/third-party rumble strip system vendors or suppliers;
Preliminary determination of longitudinal location(s), number and placement of the
temporary rumble strip arrays;
Finalized rumble strip arrangement, location(s) and associated revisions based on feedback
from the City and community (see Task 7.1);
Design of rumble strip system installation and details;
Project plans and cut-sheet development; and
Development of general and construction notes
The rumble strip plan will be signed and sealed by a California Registered Civil Engineer (P.E.).
KOA will request all standard general notes, title/border/signature blocks and other standardized
plan items from the City of RPV prior to preparing the design plan.
Task 7.3 – Rumble Strip System Specifications
KOA will prepare a complete set of specifications and provisions outlining and detailing the
installation, material, payment and compensation for the furnishment and installation of the
temporary rumble strip system. Applicable technical references will be provided in the
specifications, including but not necessarily limited to, the City of Rancho Palos Verdes Department
of Public Works Standard Plans, Caltrans’ latest Standard Plans and Specifications (2022), and the
current California Manual on Uniform Traffic Control Devices (CA MUTCD, latest revision). KOA will
request and incorporate any needed special provisions and/or boilerplate language from the City
of RPV to complete the specifications document for advertisement purposes.
d. The following is added to Exhibit “C” Schedule of Compensation:
Compensation for Task 7
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01203.0006/863808.1 -3-
e. The following is added to Exhibit “D” Schedule of Performance:
Schedule of Performance for Task 7: 3 to 5 weeks from the date of the Notice To
Proceed to coordinate with a third-party rumble strip system vendor and develop a
preliminary design plan to present to the public. Subsequent plan updates following
any City or community meeting will generally be provided within a 1-2 week time
period, depending on the nature and extent of public input and required design
revisions.
2. Continuing Effect of Agreement. Except as amended by Amendment Nos. 1 and
2, all provisions of the Agreement shall remain unchanged and in full force and effect. From and
after the date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement,
it shall mean the Agreement, as amended by Amendment Nos. 1 and 2 to the Agreement.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 2,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 2,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 2.
5. Authority. The persons executing this Amendment No. 2 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this
Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and
A-3
01203.0006/863808.1 -4-
(iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
A-4
01203.0006/863808.1 -5-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
____________________________________
Barbara Ferraro, Mayor
ATTEST:
_________________________________
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_________________________________
William W. Wynder, City Attorney
CONSULTANT:
KOA CORPORATION, a California
corporation
By: ________________________________
Name: Min Zhou
Title: President/CEO
By: ________________________________
Name: Juan Guerrero
Title: CFO
Address: 2141 W. Orangewood
Orange, CA 92868
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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01203.0006/863808.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
A-6
01203.0006/863808.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to th e within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
A-7
AMENDMENT NO 1
TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES
Amendment No 1 )by and between the CITY OF RANCHO PALOS VERDES,a general law
city & municipal corporation ("City") and KOA CORPORATION, a California corporation
Consultant'), is effective as of September 6, 2022
RECITALS
A City and Consultant entered into that certain Agreement for Professional Services
dated June 12020 C Agreement")whereby Consultant agreed to provide Traffic Calming Plans for
the Pacific View Neighborhood, Hawthorne Boulevard between Palos Verdes Drive W and Verde
Ridge Road Hawthorne/ Ravenspui, Avenida Classica, Fond Du Lac Road and La Rotonda Drive
the Services ) foi one year for a Conti act Sum of $89,636, with the option of one additional (-
year extension at the City's discietion
B Due to unforeseen delays, the Services were put on hold City and Consultant now
desire to amend the Agreement to extend the time to complete the Services to June 30, 2023 No
additional compensation is required
TERMS
1 Contract Changes The Agreement is amended as provided herein Deleted text is
indicated in stnketh-r-etigh and added text in bold italics
a Section 3 4, Term, is amended to read
Unless earlier terminated in accordance with Article 7 of this
Agreement, this Agreement shall continue in full force and effect
until completion of the services but not exceeding e
date hereofJune 30, 2023, except as otherwise provided in the
Schedule of Performance (Exhibit ` D") The City may, in its
2 Continuing Effect of Agreement Except as amended by this Amendment No I,all
provisions of the Agreement shall remain unchanged and in full force and effect From and after the
date of this Amendment No 1, whenever the term Agreement"appears in the Agreement, it shall
mean the Agreement, as amended by this Amendment No 1 to the Agreement
3 Affirmation of Agreement, Warranty Re Absence of Defaults City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement Each party represents and warrants to the other that there have been no
written of oral modifications to the Agreement other than as provided herein Each party represents
and warrants to the other that the Agreement is currently an effective, valid,and binding obligation
B-1
Consultant represents and warrants to City that,as of the date of this Amendment No I,City
is not in default of any material term of the Agreement and that there have been no events that,with
the passing of time or the giving of notice, or both, would constitute a material default under the
Agreement
City represents and warrants to Consultant that,as of the date of this Amendment,Consultant
is not in default of any material term of the Agreement and that there have been no events that,with
the passing of time or the giving of notice, or both, would constitute a material default under the
Agreement
4 Adequate Consideration The parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No I
5 Authority The persons executing this Amendment No I on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No I on behalf of said party, (iii) by so executing this
Amendment No 1,such party is formally bound to the provisions of this Amendment No I,and(iv)
the entering into this Amendment No I does not violate any provision of any other agreement to
which said party is bound
SIGNATURES ON FOLLOWING PAGE]
01203 0006/81)297 2 2-
B-2
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the date and
year first-above written
CITY
CITY OF RANCHO PALOS VERDES, a
municipal corporation
44a44446
A4}04.40
frt., David Bradley, Mayor
ATTEST
eresa Ta lfael , City Clerk
APPROVED AS TO FORM
ALESHIRE & WYNDER, LLP
Ze)12401'" Z(- 1
William W Wynder, City Attorney
CONSULTANT
By Cie--1
Name I..)r.'ctft o\-
Title V p
By
Name G,v 4' rr
Title
Address 11 00 Co e C Ose42D\
Two corporate officer signatures required when Consultant is a corporation,with one signature required from
each of the following groups I)Chairman of the Board,President or any Vice President,and 2)Secretary,any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer CONSULTANT'S SIGNATURES
SHALL BE DULY NOTARIZED,AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY
BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY
01203 0006/81 X297 2 3-
B-3
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On AUqusi 30,2022 before me, LII/ VUOlg personally appeared Loner meow ,proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct
OI
lti LILY VUONG
WITNESS my hand and . is s-:I Notary Public Catitorma
Los Angeles County i
41.0 Commission r 2358999
Signature _..00,- y Comm Expires May 21 I025
I
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL Amendment No I
X CORPORATE OFFICER to Agreement For PrOfeSSIan4I&erviceS
VP TITLE OR TYPE OF DOCUMENT
TITLE(S)
PARTNER(S) LIMITED 3
GENERAL NUMBER OF PAGES
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR September 6,2022
OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING Juan Gutierrez
NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
K0A COrporaiiarl
01203 0006/8 b297 2
B-4
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
OnAuq 2022 before me, I„IIY VUOng personally appeared JLQn Gutierre2 ,proved to me on the
basis oT satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct
LILY VUONG
WITNESS my hand and official seal
g . '`'
Notary Public California
Los Angeles County i
c Commission x 1358999
Signature My Comm Expires Maw 26 2025
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
El INDIVIDUAL Amendment NO I
Q CORPORATE OFFICER To Agreement For ProFesslor>Qi services
GFO TITLE OR TYPE OF DOCUMENT
TITLE(S)
PARTNER(S) LIMITED 3
GENERAL NUMBER OF PAGES
ATTORNEY-IN-FACT
TRUSTEE(S)
El GUARDIAN/CONSERVATOR september 6 , 2.022
El OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING Walter OWtSu
NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
KOA Corporation
01203 0006/8 b297 2
B-5
CONTRACT SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
KOA CORPORATION
012030006/719158 1 EQG 1 C-1
AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
KOA CORPORATION
THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement") is made and
entered into on June 1, 2020, by and between the CITY OF RANCHO PALOS VERDES, a
California municipal corporation ("City") and KOA CORPORATION, a California corporation
Consultant") City and Consultant may be referred to, individually or collectively, as "Party" or
Parties "
RECITALS
A City has sought, by issuance of a Request for Proposals, the performance of the
services defined and described particularly in Article 1 of this Agreement
B Consultant, following submission of a proposal for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the
City to perform those services
C Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority
to enter into and execute this Agreement
D The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows
ARTICLE 1. SERVICES OF CONSULTANT
1. 1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the "Scope of Services", as stated in the Proposal, attached
hereto as Exhibit "A" and incorporated herein by this reference, which may be referred to herein
as the "services" or "work" hereunder As a material inducement to the City entering into this
Agreement, Consultant represents and warrants that it has the qualifications, experience, and
facilities necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein Consultant shall at all times faithfully, competently and to the best of its
ability, experience and talent, perform all services described herein Consultant covenants that it
shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose
01203 0006/719158 1 EQG C-2
intended For purposes of this Agreement, the phrase "highest professional standards" shall mean
those standards of practice recognized by one or more first-class firms performing similar work
under similar circumstances
1 2 Consultant's Proposal.
The Scope of Service shall include the Consultant's Proposal which shall be incorporated
herein by this reference as though fully set forth herein In the event of any inconsistency
between the terms of such Proposal and this Agreement, the terms of this Agreement shall
govern
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and
any Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered
1.4 California Labor Law.
If the Scope of Services includes any "public work" or "maintenance work," as those
terms are defined in California Labor Code section 1720 et seq and California Code of
Regulations, Title 8, Section 16000 et seq , and if the total compensation is $1,000 or more,
Consultant shall pay prevailing wages for such work and comply with the requirements in
California Labor Code section 1770 et seq and 1810 et seq , and all other applicable laws,
including the following requirements
a) Public Work The Parties acknowledge that some or all of the work to be
performed under this Agreement is a "public work" as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations ("DIR")
implementing such statutes The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR Consultant shall post job site notices, as prescribed by
regulation
b) Prevailing Wages Consultant shall pay prevailing wages to the extent
required by Labor Code Section 1771 Pursuant to Labor Code Section 1773 2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request By initiating any work under this Agreement, Consultant
acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of
the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job
site where work is performed under this Agreement
c) Penalty for Failure to Pay Prevailing Wages Consultant shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages The
01203 0006/719158 1 EQG C-3
Consultant shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar
day, or portion thereof, for each worker paid less than the prevailing rates as determined by the
DIR for the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Consultant or by any subcontractor
d) Payroll Records Consultant shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to
keep accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776, certify and make such payroll records available for inspection as
provided by Section 1776, and inform the City of the location of the records
e) Apprentices Consultant shall comply with and be bound by the provisions
of Labor Code Sections 1777 5, 1777 6, and 1777 7 and California Code of Regulations Title 8,
Section 200 et seq concerning the employment of apprentices on public works projects
Consultant shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations Prior to commencing work under this Agreement, Consultant shall
provide City with a copy of the information submitted to any applicable apprenticeship program
Within sixty (60) days after concluding work pursuant to this Agreement, Consultant and each of
its subconsultants shall submit to the City a verified statement of the journeyman and apprentice
hours performed under this Agreement
1) Eight-Hour Work Day Consultant acknowledges that eight (8) hours labor
constitutes a legal day's work Consultant shall comply with and be bound by Labor Code
Section 1810
g) Penalties for Excess Hours Consultant shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours The Consultant shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each
worker employed in the performance of this Agreement by the Consultant or by any
subcontractor for each calendar day during which such worker is required or permitted to work
more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week
in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code
Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of
eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public
work upon compensation for all hours worked in excess of 8 hours per day at not less than one
and one-half(1'Y2) times the basic rate of pay
h) Workers' Compensation California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees In accordance with the provisions of California Labor Code
Section 1861, Consultant certifies as follows
I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract "
01203 0006/719158 I EW C-4
Consultant's Authorized Initials_Ile
i) Consultant's Responsibility for Subcontractors For every subcontractor
who will perform work under this Agreement, Consultant shall be responsible for such
subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720)
of the California Labor Code, and shall make such compliance a requirement in any contract
with any subcontractor for work under this Agreement Consultant shall be required to take all
actions necessary to enforce such contractual provisions and ensure subcontractor's compliance,
including without limitation, conducting a review of the certified payroll records of the
subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to
pay his or her workers the specified prevailing rate of wages Consultant shall diligently take
corrective action to halt or rectify any such failure by any subcontractor
1.5 Licenses, Permits, Fees and Assessments
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant's performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder
1 6 Familiarity with Work
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant's risk until written instructions
are received from the Contract Officer in the form of a Change Order
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents,
plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City's own negligence
01203 0006/719158 1 EQG C-5
1.8 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement Unless hereafter specified, neither party shall be responsible
for the service of the other
1.9 Additional Services
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work No such extra work may be
undertaken unless a written Change Order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant Any increase in compensation of up to fifteen percent (15%)
of the Contract Sum, or, in the time to perform of up to ninety (90) days, may be approved by the
Contract Officer through a written Change Order Any greater increases, taken either separately
or cumulatively, must be approved by the City Council It is expressly understood by Consultant
that the provisions of this Section shall not apply to services specifically set forth in the Scope of
Services Consultant hereby acknowledges that it accepts the risk that the services to be provided
pursuant to the Scope of Services may be more costly or time consuming than Consultant
anticipates and that Consultant shall not be entitled to additional compensation therefor City
may in its sole and absolute discretion have similar work done by other Consultants No claims
for an increase in the Contract Sum or time for performance shall be valid unless the procedures
established in this Section are followed
If in the performance of the contract scope, the Consultant becomes aware of material defects in
the scope, duration or span of the contract or the Consultant becomes aware of extenuating
circumstance that will or could prevent the completion of the contract, on time or on budget, the
Consultant shall inform the Contracting Officer of an anticipated Change Order This proposed
change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs
and proposed schedule impacts
1.10 Special Requirements
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the "Special Requirements" attached hereto as Exhibit "B" and incorporated
herein by this reference In the event of a conflict between the provisions of Exhibit "B" and any
other provisions of this Agreement, the provisions of Exhibit "B" shall govern
01203 0006/719158 1 EQG C-6
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT
2 1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and
incorporated herein by this reference The total compensation, including reimbursement for
actual expenses, shall not exceed $89,636 (Eighty Nine Thousand Six Hundred Thirty Six
Dollars) (the "Contract Sum"), unless additional compensation is approved pursuant to Section
19
2 2 Method of Compensation.
The method of compensation may include (i) a lump sum payment upon completion, (ii)
payment in accordance with specified tasks or the percentage of completion of the services, (iii)
payment for time and materials based upon the Consultant's rates as specified in the Schedule of
Compensation, provided that (a) time estimates are provided for the performance of sub tasks,
and (b) the Contract Sum is not exceeded, or (iv) such other methods as may be specified in the
Schedule of Compensation
2.3 Reimbursable Expenses
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4 5,
and only if specified in the Schedule of Compensation The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City
Coordination of the performance of the work with City is a critical component of the services If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings
2 4 Invoices
Each month Consultant shall furnish to City an original invoice, using the City template,
or in a format acceptable to the City, for all work performed and expenses incurred during the
preceding month in a form approved by City's Director of Finance By submitting an invoice for
payment under this Agreement, Consultant is certifying compliance with all provisions of the
Agreement The invoice shall detail charges for all necessary and actual expenses by the
following categories labor (by sub-category), travel, materials, equipment, supplies, and sub-
contractor contracts Sub-contractor charges shall also be detailed by such categories Consultant
shall not invoice City for any duplicate services performed by more than one person
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7 3, City will use its best efforts to cause
Consultant to be paid within 45 (forty five) days of receipt of Consultant's correct and
01203 0006/719158 1 EQG C-7
undisputed invoice, however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant
ARTICLE 3. PERFORMANCE SCHEDULE
3 1 Time of Essence
Time is of the essence in the performance of this Agreement
3.2 Schedule of Performance
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this
reference When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer through a Change
Order, but not exceeding ninety (90) days cumulatively
3.3 Force Maieure
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within ten (10) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified The Contract Officer's
determination shall be final and conclusive upon the parties to this Agreement In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant's sole remedy being extension of the Agreement
pursuant to this Section
01203 0006/719158 1 EQG C-8
3.4 Term
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding 1 year
from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
D") The City may, in its discretion, extend the Term by 1 additional 1-year terms
ARTICLE 4 COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant
The following principals of Consultant ("Principals") are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith
Stephen Bise Principal-in-Charge
Name) Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City Additionally, Consultant shall utilize
only the personnel included in the Proposal to perform services pursuant to this Agreement
Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant's staff and subcontractors, if any, assigned to perform the services required under this
Agreement Consultant shall notify City of any changes in Consultant's staff and subcontractors,
if any, assigned to perform the services required under this Agreement, prior to and during any
such performance City shall have the right to approve or reject any proposed replacement
personnel, which approval shall not be unreasonably withheld
4.2 Status of Consultant
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant's officers, employees, or agents are in any manner officials, officers,
employees or agents of City Neither Consultant, nor any of Consultant's officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City's employees Consultant expressly waives any claim Consultant may
have to any such rights
01203 0006/719158 1 EQG C-9
4.3 Contract Officer.
The Contract Officer shall be the City Engineer, or such person as may be designated by
the Public Works Director It shall be the Consultant's responsibility to assure that the Contract
Officer is kept informed of the progress of the performance of the services and the Consultant
shall refer any decisions which must be made by City to the Contract Officer Unless otherwise
specified herein, any approval of City required hereunder shall mean the approval of the Contract
Officer The Contract Officer shall have authority, if specified in writing by the City Manager, to
sign all documents on behalf of the City required hereunder to carry out the terms of this
Agreement
4 4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode
or means by which Consultant, its agents or employees, perform the services required herein,
except as otherwise set forth herein City shall have no voice in the selection, discharge,
supervision or control of Consultant's employees, servants, representatives or agents, or in fixing
their number, compensation or hours of service Consultant shall perform all services required
herein as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role Consultant
shall not at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City City shall not in any way or for any purpose become or be deemed
to be a partner of Consultant in its business or otherwise or a Joint venturer or a member of any
Joint enterprise with Consultant
4 5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City, all subcontractors included
in the Proposal are deemed approved In addition, neither this Agreement nor any interest herein
may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation
of law, whether for the benefit of creditors or otherwise, without the prior written approval of
City Transfers restricted hereunder shall include the transfer to any person or group of persons
acting in concert of more than twenty five percent (25%) of the present ownership and/or control
of Consultant, taking all transfers into account on a cumulative basis In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void No
approved transfer shall release the Consultant or any surety of Consultant of any liability
hereunder without the express consent of City
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5 1 Insurance Coverages
Without limiting Consultant's indemnification of City, and prior to commencement of
any services under this Agreement, Consultant shall obtain, provide and maintain at its own
01203 0006/719158 1 EQG C-10
expense during the term of this Agreement, policies of insurance of the type and amounts
described below and in a form satisfactory to City
a) General liability insurance Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01,
in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage The policy must include contractual liability that
has not been amended Any endorsement restricting standard ISO "insured contract" language
will not be accepted
b) Automobile liability insurance Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or in connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each
accident
c) Professional liability (errors & omissions) insurance Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement
d) Workers' compensation insurance Consultant shall maintain Workers'
Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at
least $1,000,000)
e) Subcontractors Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor All coverages for subcontractors shall include all of the requirements stated
herein
f) Additional Insurance Policies of such other insurance, as may be required
in the Special Requirements in Exhibit"B"
5.2 General Insurance Requirements.
a) Proof of insurance Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers' compensation Insurance certificates and endorsements must be
approved by City's Risk Manager prior to commencement of performance Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement City
reserves the right to require complete, certified copies of all required insurance policies, at any
time
012030006/719158 1 EQG C-11
b) Duration of coverage Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents, representatives, employees or subconsultants
c) Primary/noncontributing Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it The limits of insurance required herein may be satisfied by a combination
of primary and umbrella or excess insurance Any umbrella or excess insurance shall contain or
be endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City's own insurance or self-insurance shall
be called upon to protect it as a named insured
d) City's rights of enforcement In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain and continuously maintain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments In the alternative, City
may cancel this Agreement
e) Acceptable insurers All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or larger)
in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by
the City's Risk Manager
f) Waiver of subrogation All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss Consultant hereby waives its own right of recovery
against City, and shall require similar wntten express waivers and insurance clauses from each of
its subconsultants
g) Enforcement of contract provisions (non-estoppel) Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder
h) Requirements not limiting Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
01203 0006/719158 1 EQG C-12
by the Consultant Any available insurance proceeds in excess of the specified minimum limits
of insurance and coverage shall be available to the City
i) Notice of cancellation Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for
nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each
required coverage
l) Additional insured status General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
shall be additional insureds under such policies This provision shall also apply to any
excess/umbrella liability policies
k) Prohibition of undisclosed coverage limitations None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing
1) Separation of insureds A severability of interests provision must apply for
all additional insureds ensuring that Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer's limits of
liability The policy(ies) shall not contain any cross-liability exclusions
m) Pass through clause Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review
n) Agency's right to revise specifications The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant ninety (90) days advance written notice of such change If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant's compensation
o) Self-insured retentions Any self-insured retentions must be declared to
and approved by City City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible Self-insurance will not be considered to comply with these
specifications unless approved by City
p) Timely notice of claims Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant's performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies
01203 0006/719158 1 EQG C-13
q) Additional insurance Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein "claims
or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or
indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors'
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith
a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys' fees incurred in connection therewith,
b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perform such work, operations or activities of
Consultant hereunder, and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom,
c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys'
fees
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder The provisions of this Section do not apply to claims or liabilities occurring
as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City's negligence,
except that design professionals' indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional The
01203 0006/719158 1 EQG C-14
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement
ARTICLE 6 RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the "books and records"), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
records and transcripts from such records Such records shall be maintained for a period of three
3) years following completion of the services hereunder, and the City shall have access to such
records in the event any audit is required In the event of dissolution of Consultant's business,
custody of the books and records may be given to City, and access shall be provided by
Consultant's successor in interest Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act
6 2 Reports
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require Consultant hereby acknowledges that the City is greatly concerned about the cost
of work and services to be performed pursuant to this Agreement For this reason, Consultant
agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Consultant is providing design services, the cost of the project being designed, Consultant
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the "documents and materials")
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder Any
use, reuse or assignment of such completed documents for other projects and/or use of
01203 0006/719158 1 EQG C-15
uncompleted documents without specific written authorization by the Consultant will be at the
City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties
shall not extend to such use, reuse or assignment Consultant may retain copies of such
documents for its own use Consultant shall have the right to use the concepts embodied therein
All subcontractors shall provide for assignment to City of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages resulting therefrom Moreover, Consultant with respect to any documents
and materials that may qualify as "works made for hire" as defined in 17 U S C § 101, such
documents and materials are hereby deemed "works made for hire" for the City
6.4 Confidentiality and Release of Information.
a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer
b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement Response to a subpoena or court order shall not be considered "voluntary"
provided Consultant gives City notice of such court order or subpoena
c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct
d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice
of deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work
performed there under City retains the right, but has no obligation, to represent Consultant or be
present at any deposition, hearing or similar proceeding Consultant agrees to cooperate fully
with City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant However, this right to review any such response does not imply or mean
the right by City to control, direct, or rewrite said response
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
01203 0006/719158 1 EQG C-16
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action In the event of litigation in a U S District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California
7.2 Disputes, Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default Instead, the City may give notice to Consultant of the default and the
reasons for the default The notice shall include the timeframe in which Consultant may cure the
default This timeframe is fifteen (15) days, but may be extended, though not reduced, if
circumstances warrant During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding
invoices during the period of default If Consultant does not cure the default, the City may take
necessary steps to terminate this Agreement under this Article Any failure on the part of the City
to give notice of the Consultant's default shall not be deemed to result in a waiver of the City's
legal rights or any rights arising out of any provision of this Agreement
7 3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant's acts or omissions in performing or failing to perform Consultant's
obligation under this Agreement In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim The failure of
City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein
7.4 Waiver
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver Any waiver by either party of any default must be in writing and shall not be a waiver of
any other default concerning the same or any other provision of this Agreement
01203 0006/719158 1 EQG C-17
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party
7 6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et seq and 910 et seq , in order to pursue a legal action under this Agreement
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause The City reserves the right to terminate this
Contract at any time, with or without cause, upon thirty (30) days' written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer Upon receipt of any notice of
termination, Consultant shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer Consultant shall be entitled to compensation for
all services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation
or such as may be approved by the Contract Officer, except as provided in Section 7 3 In the
event of termination without cause pursuant to this Section, the City need not provide the
Consultant with the opportunity to cure pursuant to Section 7 2
7 8 Termination for Default of Party.
If termination is due to the failure of the other Party to fulfill its obligations under this
Agreement
a) City may, after compliance with the provisions of Section 7 2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated
b) Consultant may, after compliance with the provisions of Section 7 2, terminate the
Agreement upon written notice to the City's Contract Officer Consultant shall be entitled to
payment for all work performed up to the date of termination
01203 0006/719158 1 EQG C-18
7.9 Attorneys' Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney's fees Attorney's fees shall include attorney's
fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment
ARTICLE 8 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8 1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the
terms of this Agreement
8 2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant's performance of services under this
Agreement Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement
No officer or employee of the City shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement
8.3 Covenant Against Discrimination
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
01203 0006/719158 1 EQG C-19
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U S C § 1101 et seq , as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this
Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such
liabilities or sanctions imposed, together with any and all costs, including attorneys' fees,
incurred by City
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices
Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail, in the case of the City, to the City
Manager and to the attention of the Contract Officer (with her/his name and City title), City of
Rancho Palos Verdes, 30940 Hawthorne Blvd , Rancho Palos Verdes, California 90275 and in
the case of the Consultant, to the person(s) at the address designated on the execution page of
this Agreement Either party may change its address by notifying the other party of the change of
address in writing Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section
9.2 Interpretation
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument
9.4 Integration; Amendment
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
01203 0006/719158 1 EQG C-20
the City Council The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent Jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless
9.6 Warranty & Representation of Non-Collusion
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation The determination of
financial interest" shall be consistent with State law and shall not include interests found to be
remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091 5 Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration,
or other thing of value as a result or consequence of obtaining or being awarded any agreement
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect
Consultant's Authorized Initials I21 ),(
9.7 Corporate Authority
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties
SIGNATURES ON FOLLOWING PAGE]
01203 0006/719158 1 EQG C-21
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
Enc Alegna, Mayor
ATTEST:
eresa ka, City Clerk
APPROVED AS TO FORM.
ALESHIRE & WYNDER, LLP
14Ze)4.
William W Wynder, City Attorney
CONSULTANT.
KOA CORPORATION, a California corporation
By
Name Min Zhou
Title President/Chief Executive Officer
By
Name Juan G. ierr-y
Title Chief Financial Officer
Address 2141 W Orangewood, Orange, CA 92868
Two corporate officer signatures required when Consultant is a corporation,with one signature required
from each of the following groups 1)Chairman of the Board,President or any Vice President, and 2)
Secretary,any Assistant Secretary,Chief Financial Officer or any Assistant Treasurer CONSULTANT'S
SIGNATURES SHALL BE DULY NOTARIZED,AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS,ARTICLES OF INCORPORATION,OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY
01203 0006/719158 1 EQG C-22
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
yZ 4rlzt
On 2021 before me, 0 personally appeared O1 i0/" an,proved to me on
the basis of satisfactory evidence to be the person(s)whose names(s)is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by
his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,
executed the instrument
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct
J R ATLAS
WITNESS my hand and official seal Notary a bl c cal rorr,a
CI14 3 5` os Angeles County T.
Signature
Commission s 2277039
My Comm Expires Mar 5,2023
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
PARTNER(S) LIMITED
GENERAL NUMBER OF PAGES
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING
NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
01203 0006/719158 1 EQG C-23
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached,and not the truthfulness, accuracy or validity of that document
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On 2021 before me, personally appeared proved to me on
the basis of satisfactory evidence to be the person(s)whose names(s)is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,
executed the instrument
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct
WITNESS my hand and official seal
Signature
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
PARTNER(S) LIMITED
GENERAL NUMBER OF PAGES
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING
NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
01203 0006/719158 1 EQG C-24
EXHIBIT "A"
SCOPE OF SERVICES
01203 0006/695867 1 EQG A-1 C-25
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.
comKeAMONTEREYPARKORANGEONTARIOSANDIEGO
May 27, 2021
Sean Lopez
Assistant Engineer
City of Rancho Palos Verdes I Public Works Department
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Subject: Proposal for Traffic Calming Plans for the Pacific View Neighborhood, Hawthorne
Boulevard between Palos Verdes Drive W.and Verde Ridge Road,
Hawthorne/Ravenspur, Avenida Classica, Fond Du Lac Road and La Rotonda Drive
Dear Mr. Lopez:
Thank you for meeting with KOA Corporation (KOA) to discuss the scope of work for developing traffic
calming plans for the subject locations throughout the City. Please review our scope of work provided
below to perform the required services for this Project, as well as the following revised fee estimate. Let
us know if you have any questions or comments regarding this letter proposal.
Project Understanding and KOA Approach
Our proposed approach involves analyzing the existing conditions and collecting data; developing
industry-proven traffic calming countermeasures to address the issues; and working with residents,
citizens and the City's Traffic Safety Committee to ensure that these solutions are supported by the
community at-large and fit the local context of Rancho Palos Verdes. In addition to conducting on-site
field walks, measurements and observations, we will collect speed data and traffic volume counts as a
baseline measure in order to justify our ideas and recommendations.
Studies to incorporate into the Plan include collision analyses, sight distance studies, ball-bank analyses
for curvature speed recommendations, and various "warrant" analyses to determine the appropriateness
of certain traffic control devices and traffic calming elements. Ultimately, a set of traffic calming plans will
be developed and vetted through multiple outreach meetings with local stakeholders and the Traffic
Safety Committee (TSC) for final City Council approval. The traffic calming plans will be prepared for the
following locations:
Hawthorne Boulevard between Palos Verdes Drive West and Verde Ridge Road
The Pacific View Neighborhood—Verde Ridge Road and Locklenna Lane
Hawthorne Boulevard at Ravenspur Drive (West/East)
Avenida Classica between Crest Road and Los Verdes Drive;
Fond Du Lac Road between Basswood Avenue and Littlebrow Road; and
La Rotonda Drive between Palos Verdes Drive South and its southwesterly terminus
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MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA
SCOPE OF WORK
KOA proposes to complete the project within the 6-month schedule anticipated in the RFP. The flow chart
below depicts the rough sequence of events and activities to be completed from month to month for
each of the six (6) traffic calming plan projects:
Proposed 6-month Flow Chart and Milestones for Traffic Calming Plans
Month 1 I Month 2 Month 3
Kick-off meeting Begin Plan development 2nd stakeholder outreach
Set goals, roles&milestones Review/collect data meetings to gather feedback(6)
1st stakeholder outreach and Identify&analyze ex issues Fire/Police/Maint coordination
awareness meetings(6) Choose traffic calming tools Refine strategies from input
Month 4 Month 5 Month 6
Develop Draft Traffic Calming Refine Plans;Prepare Draft Present DFTCPs to City Council
Plans(6 DTCPs) Final Traffic Calming Plans w/TSC endorsement letter
Present DTCPs to Traffic Safety 6 DFTCPs)based on TSC input Prepare Final Traffic Calming
Committee(TSC) Present DFTCPs to TSC Plans(6 FTCPs)per Council input
TRAFFIC CALMING PLAN 1 — PACIFIC VIEW NEIGHBORHOOD
PAC VCP I.INf
The City has identified the need to study
reported traffic safety concerns on
Verde Ridge Road and Locklenna Lane .:
4400•
00
in the Pacific View community.Verde
Ridge Road and Locklenna Lane are
each 40-foot wide, two-lane undivided kid Hesse Jr Community Perk
local) residential streets with on-street
parking allowed on both sides.Verde
Ridge Road is abutted by residential
properties from Hawthorne Boulevard
to its westerly terminus at 3,300'to the west. Locklenna Lane is single-loaded with residential properties
running alongside only the south side of the street, and Hesse Community Park on the north side of the
street. Both streets are stop-controlled on their easterly terminus at Hawthorne Boulevard, with no
intermittent traffic controls along their length. KOA will collect and analyze traffic, roadway and roadside
data for each of these segments, collect input from adjacent residents and stakeholders, identify the
prevailing speeding and safety concerns, then develop a traffic calming plan to address the issues.
RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 2
City of Rancho Palos Verdes MC13039 C-27
2141 W.Orangewood Avenue,Orange,CA 92868
T.714. 573.0317 I F:714.573.9534 I www.koacorp.
comKeAMONTEREYPARKORANGEONTARIOSANDIEGO
TASK 1A.1 - PROJECT MANAGEMENT AND ADMINISTRATION
Task Summary
Task 1A.1 - Project Coordination and Administration
Task 1A.2- Project Meetings
Kick-off meeting
Upon authorization to proceed, KOA will coordinate with the City of Rancho Palos Verdes to set up a kick-
off meeting. The purpose of the initial conversation will be to finalize the project timeline, set up an
internal meeting schedule and agree upon the project communication channels. This meeting will also be
the first step in formalizing the parameters of the project, outlining project opportunities and challenges,
and addressing participant-specific project expectations moving forward, including stakeholder
engagement.
Additional goals of the kick-off meeting will be to:
Review and discuss project overview;
Confirm project schedule and details for reoccurring meetings;
Establish compliance standards and guidelines (e.g., RPV Engineering Standards, Neighborhood
Traffic Calming Program, industry standards and best practices)
Distribute a list of data/document needs for the project; and
Establish staff communication, project management process, and roles
As part of the kick-off meeting, we will facilitate with the City a plan for stakeholder analysis discussions to
clarify our public outreach mission, identify key stakeholders for each Traffic Calming Plan, and the
appropriate level of engagement, timing of activities to ensure congruency with our technical milestones,
and key messages, goals and objectives to maintain throughout the project.
Stakeholder Meetings
KOA will coordinate with the City to provide outreach and solicit input from community stakeholders,
including private residents, the Traffic Safety Committee (TSC) and City Council. The proposed sequence
of stakeholder meetings is as follows:
Anticipated Meeting Schedule:
Informal meeting with community members and residents to discuss the subject traffic safety
issues
Follow-up meetings with community members and residents to discuss potential solutions and
options
Meeting with the TSC to present the Draft Traffic Calming Plans (DTCP)
Follow-up meeting with the TSC to present the revised DTCP (i.e., Final Draft Traffic Calming
Plans)
City Council Meeting with Letter of Endorsement from TSC to present the FDTCP
Optional- Follow-up meeting with City Council to present the Final Traffic Calming Plan, based
on any final/previous City Council and/or public comments
KOA will prepare agenda, project schedule, and other meeting materials and distribute them ahead of all
meetings. In addition, post-meeting, we will prepare meeting minutes including discussion and action
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 3
City of Rancho Palos Verdes MC13039 C-28
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MONTEREY PARK ORANGE ONTARIO SAN DIEGO KeA
items. Meeting minutes and a copy of meeting materials will be distributed to attendees within five (5)
business days after the meeting.
Task 1A Deliverables
Meeting Agenda
Presentation Materials
Meeting Minutes
Response(s) to Post-Meeting RFIs
TASK 2A - DATA COLLECTION
Task Summary:
Task 2A.1 -8-Hour Intersection Turning Movement Counts (TMCs)
Task 2A.2-Collect/Compile Existing Documents and Collision Data
Task 2A.3-Conduct On-Site Field Observations and Measurements
The first step in the data collection process is to obtain traffic data to verify the existing conditions. The
City has indicated that recent traffic volume and speed count data for Verde Ridge Road and Locklenna
Lane are available and will be provided to KOA. In the event that newer data is required,48-hour speed
counts and/or 24-hour ADT volume counts will be conducted on each segment for an additional fee as
optional service. Two (2) 8-hour intersection turning movement traffic volume counts will be conducted at
the intersections of Verde Ridge Road & Locklenna Lane, and Verde Ridge Road & El Rodeo Road, for use
in conducting the subsequent multi-way stop control warrant assessment. KOA will also perform in-field
observations along each street to understand the prevailing traffic concerns.A summary of the field data
count information KOA proposes to collect is listed as follows:
Proposed Field Data Collection:
8-Hour Intersection Turning Movement counts-2 locations, for multi-way stop sign warrant
On-site field inspections (sight distance, visual observations)
KOA will also compile any available traffic collision data from the City for Verde Ridge Road and Locklenna
Lane.
Task 2A Deliverables
Field Reconnaissance Notes, Photo Logs and Observation Summaries
TASK 3A - ANALYZE AND IDENTIFY ISSUES
Task Summary:
Task 3A.1 -Stop Sign Warrant Analyses
Task 3A.2-Collision Analyses
Task 3A.3-Sight Distance Analyses
RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 4
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MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA
KOA will analyze the collected data and other researched information about the subject project locations
and report on the relevant findings.This will include reporting on the existing roadway, roadside and
traffic conditions observed in the field; existing traffic control devices; collision patterns;the relative traffic
speeds on each segment; prevailing traffic volume flows; observed deficiencies and issues; identification
of sight distance concerns; and the results of the stop sign warrant analyses.
Task 3A Deliverables
Summary of Traffic Safety Issues and Warrant Analyses
Collision Diagrams
Sight Distance Diagrams
TASK 4A - DEVELOP TRAFFIC CALMING STRATEGIES AND OPTIONS
Task Summary:
Task 4A.1 -Speeding Mitigation Plan
Task 4A.2-Traffic Control Device Upgrades
Task 4A.3 -Other Traffic Calming Countermeasures
Task 4A.4-Coordination with RPV Police and Fire/LACFD
Task 4A.5 - Rough Quantities and Cost Estimates
KOA will develop a range of traffic calming strategies and options to serve as a "toolbox" of potential
strategies to address the local contexts of each roadway and traffic safety issue. Traffic calming strategies
will be developed in accordance with national and industry practice, and comply with the City of Rancho
Palos Verdes standards, as well as State and Federal requirements. Traffic calming strategies and options
will be developed on the basis of low-cost/short-term, intermediate-cost/medium-term, and full-
cost/long-term priorities and schedules. KOA will prepare a summary of recommendations and options to
present to the City and stakeholders, and develop rough engineering quantities and estimates to reflect
the required funding to implement the preferred countermeasures developed in each Traffic Calming
Plan.
Task 4A Deliverables
Summary of Recommendations
Turning Templates for Emergency Services Vehicles (as required)
Conceptual Engineering Cost Estimates
TASK 5A - COMPILE DRAFT TRAFFIC CALMING PLANS (DTCP)
Task Summary:
Task 5A.1 - Pacific View Neighborhood Draft Traffic Calming Plan (DTCP)
The Draft Traffic Calming Plan (DTCP) will be a synthesis of all project outreach, data collection, analysis,
findings and recommendations produced in Tasks 1 through 4. The DTCP will include concept exhibits of
the preferred traffic calming alternatives, including construction standard references and rough order-of-
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 5
City of Rancho Palos Verdes MC13039 C-30
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714 573 9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO KeA
magnitude cost estimates. The DTCP will be presented to the Traffic Safety Committee following the
community/private resident outreach.
Task 5A Deliverables
Draft Traffic Calming Plan (DTCP)
TASK 6A - PREPARE DRAFT FINAL & FINAL TRAFFIC CALMING PLAN (DFTCP & FTCP)
Task Summary:
Task 6A.1 - Pacific View Neighborhood Draft Final Traffic Calming Plan (DFTCP)
KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP)
for City Council review. Any additional comments and/or public feedback obtained from the City Council
meeting will be incorporated into a Final Traffic Calming Plan (FTCP) for final City Council approval.
Task 6A Deliverables
Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP)
TRAFFIC CALMING PLAN 2 — HAWTHORNE BOULEVARD
PA( V(P(T1lt,lr-.
The City has identified the need to
study reported traffic safety
concerns on Hawthorne
Boulevard, particularly in the
southbound/westbound direction,
741 ,.
4
between Verde Ridge Road and 7
K..
Palos Verdes Drive West.
w
Hawthorne Boulevard is an 8-foot
s
wide, four-lane roadway with a
raised median along most of its
length, and serves as a key arterial e ,,.•^4
in the City. The roadway is further q,
characterized by median ey t
breaks/turn pockets at a
intersections, Class II (on-street
striped) bike lanes, and a steep
grade to the south which slopes
downward continuously along the 2.71-mile length between Verde Ridge Road and Palos Verdes Drive
West. There are also a total of four(4) signalized intersections within the study area, located on
Hawthorne Boulevard at Crest Road, Dupre Drive, Vallon Drive, and Palos Verdes Drive West. KOA will
collect and analyze traffic, roadway and roadside data for the total length of the Hawthorne Boulevard
study segments, collect input from adjacent residents and stakeholders, identify the prevailing speeding
and safety concerns, then develop a traffic calming plan to address the issues.
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 6
City of Rancho Palos Verdes MC13039 C-31
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F.714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO Kom
TASK 1B.1 - PROJECT MANAGEMENT AND ADMINISTRATION
Task Summary
Task 1 B.1 - Project Coordination and Administration
Task 1 B.2 - Project Meetings
Kick-off meeting
Upon authorization to proceed, KOA will coordinate with the City of Rancho Palos Verdes to set up a kick-
off meeting. The purpose of the initial conversation will be to finalize the project timeline, set up an
internal meeting schedule and agree upon the project communication channels. This meeting will also be
the first step in formalizing the parameters of the project, outlining project opportunities and challenges,
and addressing participant-specific project expectations moving forward, including stakeholder
engagement.
Additional goals of the kick-off meeting will be to:
Review and discuss project overview;
Confirm project schedule and details for reoccurring meetings;
Establish compliance standards and guidelines (e.g., RPV Engineering Standards, Neighborhood
Traffic Calming Program, industry standards and best practices)
Distribute a list of data/document needs for the project; and
Establish staff communication, project management process, and roles
As part of the kick-off meeting, we will facilitate with the City a plan for stakeholder analysis discussions to
clarify our public outreach mission, identify key stakeholders for each Traffic Calming Plan, and the
appropriate level of engagement, timing of activities to ensure congruency with our technical milestones,
and key messages, goals and objectives to maintain throughout the project.
Stakeholder Meetings
KOA will coordinate with the City to provide outreach and solicit input from community stakeholders,
including private residents, the Traffic Safety Committee (TSC) and City Council. The proposed sequence
of stakeholder meetings is as follows:
Anticipated Meeting Schedule:
Informal meeting with community members and residents to discuss the subject traffic safety
issues
Follow-up meetings with community members and residents to discuss potential solutions and
options
Meeting with the TSC to present the Draft Traffic Calming Plans (DTCP)
Follow-up meeting with the TSC to present the revised DTCP (i.e., Final Draft Traffic Calming
Plans)
City Council Meeting with Letter of Endorsement from TSC to present the FDTCP
Optional- Follow-up meeting with City Council to present the Final Traffic Calming Plan, based
on any final/previous City Council and/or public comments
KOA will prepare agenda, project schedule, and other meeting materials and distribute them ahead of all
meetings. In addition, post-meeting, we will prepare meeting minutes including discussion and action
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 7
City of Rancho Palos Verdes MC13039 C-32
2141 W.Orangewood Avenue,Orange,CA 92868
omT:714.573.0317 I F:714. 573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO
items. Meeting minutes and a copy of meeting materials will be distributed to attendees within five (5)
business days after the meeting.
Task 1B Deliverables
Meeting Agenda
Presentation Materials
Meeting Minutes
Response(s) to Post-Meeting RFIs
TASK 2B — DATA COLLECTION
Task Summary:
Task 2B.1 —48-hour Speed counts— Up to three (3) locations
Task 2B.2 —Collect/Compile Existing Documents and Collision Data
Task 2B.3—Conduct On-Site Field Observations and Measurements
The first step in the data collection process is to obtain traffic data to verify the existing conditions. The
City has indicated that recent traffic volume data for Hawthorne Boulevard is available and will be
provided to KOA. In the event that newer data is required, 24-hour ADT volume counts will be conducted
on each segment for an additional fee as optional service.
Up to three (3) 48-hour speed bin counts are proposed at locations to be identified by KOA with input
from stakeholders. KOA will also perform in-field observations on Hawthorne Boulevard to understand the
prevailing traffic concerns. KOA staff will conduct multiple drive runs on Hawthorne Boulevard in the
southbound direction and conduct a digital ball-bank analysis to assist in determining the safe curve
speeds. A summary of the field data count information KOA proposes to collect is listed as follows:
Proposed Field Data Collection:
48-Hour speed counts— up to 3 locations
On-site field inspections (sight distance,visual observations, ball-bank field readings)
KOA has already acquired recent SWITRS collision data for the segment; however, we will also compile any
additional traffic collision data the City may have for Hawthorne Boulevard within the project limits.
Task 2B Deliverables
Speed Counts
12-Hour Intersection Turning Movement Counts
Field Reconnaissance Notes, Photo Logs and Observation Summaries
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 8
City of Rancho Palos Verdes MC13039 C-33
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO Kom
TASK 3B—ANALYZE AND IDENTIFY ISSUES
Task Summary:
Task 3B.1 —Collision Analyses
Task 3B.2—Sight Distance Analyses
Task 3B.3—Advisory Speed Curve Analysis
KOA will analyze the collected data and other researched information about the subject project locations
and report on the relevant findings. This will include reporting on the existing roadway, roadside and
traffic conditions observed in the field; existing traffic control devices; collision patterns; the relative traffic
speeds on each segment; prevailing traffic volume flows; observed deficiencies and issues; and
identification of sight distance concerns. KOA will also evaluate the safe horizontal speed curve
measurements to determine if advisory curve speed signs are warranted in the southbound direction.
Task 3B Deliverables
Collision Diagrams
Sight Distance Diagrams
Safe Curve Speed Results
TASK 4B— DEVELOP TRAFFIC CALMING STRATEGIES AND OPTIONS
Task Summary:
Task 4B.1 —Speeding Mitigation Plan
Task 4B.2 —Traffic Control Device Upgrades
Task 4B.3—Other Traffic Calming Countermeasures
Task 4B.4—Coordination with RPV Police and Fire/LACFD
Task 4B.5— Rough Quantities and Cost Estimates
KOA will develop a range of traffic calming strategies and options to serve as a "toolbox" of potential
strategies to address the local contexts of each roadway and traffic safety issue. Traffic calming strategies
will be developed in accordance with national and industry practice, and comply with the City of Rancho
Palos Verdes standards, as well as State and Federal requirements. Traffic calming strategies and options
will be developed on the basis of low-cost/short-term, intermediate-cost/medium-term, and full-
cost/long-term priorities and schedules. KOA will prepare a summary of recommendations and options to
present to the City and stakeholders, and develop rough engineering quantities and estimates to reflect
the required funding to implement the preferred countermeasures developed in each Traffic Calming
Plan.
Task 4B Deliverables
Summary of Recommendations
Turning Templates for Emergency Services Vehicles (as required)
Conceptual Engineering Cost Estimates
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 9
City of Rancho Palos Verdes MC13039 C-34
2141 W.Orangewood Avenue,Orange,CA 92868
eAT:714. 573 0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO
TASK SB - COMPILE DRAFT TRAFFIC CALMING PLAN (DTCP)
Task Summary
Task 5B.1 - Hawthorne Boulevard Draft Traffic Calming Plan (DTCP)
The Draft Traffic Calming Plan (DTCP)will be a synthesis of all project outreach, data collection, analysis,
findings and recommendations produced in Tasks 1 through 4. The DTCP will include concept exhibits of
the preferred traffic calming alternatives, including construction standard references and rough order-of-
magnitude cost epriR eIR6T t '8rAsALL te6.e i i $3tety Committee following the
community/private resident ou10each.
Task 5B Deliverables
Draft Traffic Calming Plan (DTCP)
TASK 6B- PREPARE DRAFT FINAL & FINAL TRAFFIC CALMING PLAN (DFTCP & FTCP)
Task Summary:
Task 6B.1 - Hawthorne Boulevard Draft Final Traffic Calming Plan (DFTCP)
KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP)
for City Council review. Any additional comments and/or public feedback obtained from the City Council
meeting will be incorporated into a Final Traffic Calming Plan (FTCP)for final City Council approval.
Task 6B Deliverables
Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP)
TRAFFIC CALMING PLAN 3 — HAWTHORNE BOULEVARD AT RAVENSPUR DRIVE
PA(KGROUN[)
The City has identified the need to study reported traffic safety concerns at the intersections of
Hawthorne Boulevard and Ravenspur Drive. The project location is shown in the exhibit below (note: north
direction is facing downward in upper-half of the exhibit). Identified concerns include, but are not limited
to, the following:
Constrained sight distance for drivers exiting from Ravenspur Drive onto Hawthorne Boulevard;
due to
Horizontal curvature of the primary road;
Cars lining up side-by-side blocking one another's view of oncoming traffic;
Physical obstructions to sight distance in landscaped areas;
Vehicle-pedestrian safety risks due to large volumes of crossing pedestrians
KOA will collect and analyze traffic, roadway and roadside data for at the Hawthorne Boulevard/Ravenspur
intersection and adjacent influence area, collect input from adjacent residents and stakeholders, identify
the prevailing safety concerns, then develop a traffic calming plan to address the issues.
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 10
City of Rancho Palos Verdes MC13039 C-35
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA
1
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Hawthorne Boulevard and Ravenspur Drive Project Study Location
TASK 1C.1 - PROJECT MANAGEMENT AND ADMINISTRATION
Task Summary
Task 1C.1 - Project Coordination and Administration
Task 1C.2- Project Meetings
Kick-off meeting
Upon authorization to proceed, KOA will coordinate with the City of Rancho Palos Verdes to set up a kick-
off meeting.The purpose of the initial conversation will be to finalize the project timeline, set up an
internal meeting schedule and agree upon the project communication channels. This meeting will also be
the first step in formalizing the parameters of the project, outlining project opportunities and challenges,
and addressing participant-specific project expectations moving forward, including stakeholder
engagement.
Additional goals of the kick-off meeting will be to:
Review and discuss project overview;
Confirm project schedule and details for reoccurring meetings;
Establish compliance standards and guidelines (e.g., RPV Engineering Standards, Neighborhood
Traffic Calming Program, industry standards and best practices)
RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 11
City of Rancho Palos Verdes MC13039 C-36
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.
comKomMONTEREYPARKORANGEONTARIOSANDIEGO
Distribute a list of data/document needs for the project; and
Establish staff communication, project management process, and roles
As part of the kick-off meeting, we will facilitate with the City a plan for stakeholder analysis discussions to
clarify our public outreach mission, identify key stakeholders for each Traffic Calming Plan, and the
appropriate level of engagement, timing of activities to ensure congruency with our technical milestones,
and key messages, goals and objectives to maintain throughout the project.
Stakeholder Meetings
KOA will coordinate with the City to provide outreach and solicit input from community stakeholders,
including private residents, the Traffic Safety Committee (TSC) and City Council. The proposed sequence
of stakeholder meetings is as follows:
Anticipated Meeting Schedule:
Informal meeting with community members and residents to discuss the subject traffic safety
issues
Follow-up meetings with community members and residents to discuss potential solutions and
options
Meeting with the TSC to present the Draft Traffic Calming Plans (DTCP)
Follow-up meeting with the TSC to present the revised DTCP (i.e., Final Draft Traffic Calming
Plans)
City Council Meeting with Letter of Endorsement from TSC to present the FDTCP
Optional— Follow-up meeting with City Council to present the Final Traffic Calming Plan, based
on any final/previous City Council and/or public comments
KOA will prepare agenda, project schedule, and other meeting materials and distribute them ahead of all
meetings. In addition, post-meeting, we will prepare meeting minutes including discussion and action
items. Meeting minutes and a copy of meeting materials will be distributed to attendees within five (5)
business days after the meeting.
Task 1C Deliverables
Meeting Agenda
Presentation Materials
Meeting Minutes
Response(s) to Post-Meeting RFIs
TASK 2C— DATA COLLECTION
Task Summary:
Task 2C.1 —48-hour Speed counts— 1 location
Task 2C.2—Average Daily Traffic (24-hour ADT) counts— 1 location
Task 2C.3— 12-Hour Intersection Turning Movement Counts (TMCs)
Task 2C.4—Collect/Compile Existing Documents and Collision Data
Task 2C.5—Conduct On-Site Field Observations and Measurements
RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 12
City of Rancho Palos Verdes MC13039 C-37
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO KeA
The first step in the data collection process is to obtain traffic data to verify the existing conditions. Traffic
speed counts will be collected on Hawthorne Boulevard near Ravenspur Drive to confirm any speeding
issues and determine the prevailing traffic speeds for use in assessing the required sight distance at the
intersection(s). A 48-hour speed bin count and 24-hour ADT volume count will be conducted near the
intersection to gain a better understanding of the traffic patterns near the intersections and determine the
peak-hour periods of the day in anticipation of the two (2) traffic signal warrant analyses. 12-hour
intersection turning movement traffic volume counts (including pedestrian crossings) are also proposed
for the two intersections for use in conducting the traffic signal warrant analysis. KOA will also perform in-
field observations at the intersection to understand the prevailing traffic concerns, including sight distance
issues.A summary of the field data count information KOA proposes to collect is listed as follows:
Proposed Field Data Collection:
48-hour Speed counts- 1 location
Average Daily Traffic (24-hour ADT) counts- 1 location
12-Hour Intersection Turning Movement counts-2 locations, for traffic signal warrant analyses
On-site field inspections (sight distance,visual observations)
KOA will also compile any available traffic collision data from the City in the vicinity of the intersection(s).
Task 2C Deliverables
Speed Counts Data
ADT Counts Data
12-Hour Intersection Turning Movement Counts
Field Reconnaissance Notes, Photo Logs and Observation Summaries
TASK 3C -ANALYZE AND IDENTIFY ISSUES
Task Summary:
Task 3C.1 -Traffic Signal Warrant Analyses (2)
Task 3C.2-Collision Analyses
Task 3C.3-Sight Distance Analyses
KOA will analyze the collected data and other researched information about the subject project locations
and report on the relevant findings. This will include reporting on the existing roadway, roadside and
traffic conditions observed in the field; existing traffic control devices; collision patterns; the relative traffic
speeds on each segment; prevailing traffic volume flows; observed deficiencies and issues; identification
of sight distance concerns; and the results of the two (2) traffic signal warrant analyses.
Task 3C Deliverables
Summary of Traffic Safety Issues and Warrant Analysis
Collision Diagrams
Sight Distance Diagrams
RANCHO PALOS VERDES-DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 13
City of Rancho Palos Verdes MC13039 C-38
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 F:714.573.9534 I www.koacorp.
comKomMONTEREYPARKORANGEONTARIOSANDIEGO
TASK 4C - DEVELOP TRAFFIC CALMING STRATEGIES AND OPTIONS
Task Summary:
Task 4C.1 -Speeding Mitigation Plan
Task 4C.2-Traffic Control Device Upgrades
Task 4C.3 -Other Traffic Calming Countermeasures
Task 4C.4-Coordination with RPV Police and Fire/LACFD
Task 4C.5 - Rough Quantities and Cost Estimates
KOA will develop a range of traffic calming strategies and options to serve as a "toolbox" of potential
strategies to address the local contexts of each roadway and traffic safety issue.Traffic calming strategies
will be developed in accordance with national and industry practice, and comply with the City of Rancho
Palos Verdes standards, as well as State and Federal requirements. Traffic calming strategies and options
will be developed on the basis of low-cost/short-term, intermediate-cost/medium-term, and full-
cost/long-term priorities and schedules. KOA will prepare a summary of recommendations and options to
present to the City and stakeholders, and develop rough engineering quantities and estimates to reflect
the required funding to implement the preferred countermeasures developed in each Traffic Calming
Plan.
Task 4C Deliverables
Summary of Recommendations
Turning Templates for Emergency Services Vehicles (as required)
Conceptual Engineering Cost Estimates
1 ASK 5C - COMPILE DRAFT TRAFFIC CALMING PLAN (DTCP)
Task Summary:
Task 5C.1 - Hawthorne Boulevard at Ravenspur Drive Draft Traffic Calming Plan (DTCP)
The Draft Traffic Calming Plan (DTCP) will be a synthesis of all project outreach, data collection, analysis,
findings and recommendations produced in Tasks 1 through 4. The DTCP will include concept exhibits of
the preferred traffic calming alternatives, including construction standard references and rough order-of-
magnitude cost estimates. The DTCP will be presented to the Traffic Safety Committee following the
community/private resident outreach.
Task SC Deliverables
Draft Traffic Calming Plan (DTCP)
RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 14
City of Rancho Palos Verdes MC13039 C-39
2141 W.Orangewood Avenue,Orange,CA 92868
T:714. 573.0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO Kom
TASK 6C - PREPARE DRAFT FINAL & FINAL TRAFFIC CALMING PLAN (DFTCP & FTCP)
Task Summary:
Task 6C.1 - Hawthorne Boulevard at Ravenspur Drive Draft Final Traffic Calming Plan (DFTCP)
KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP)
for City Council review. Any additional comments and/or public feedback obtained from the City Council
meeting will be incorporated into a Final Traffic Calming Plan (FTCP) for final City Council approval.
Task 6C Deliverables
Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP)
TRAFFIC CALMING PLAN 4 - AVENIDA CLASSICA
BACKGROUNr
The City has identified the need to study reported traffic safety concerns on Avenida Classica between
Crest Road and Los Verdes Drive. The project location is shown in the exhibit below. Identified concerns
include, but are not limited to, the following:
Speeding in both directions
Resident recollection of recent traffic collisions
High left-turn speeds from Los Verdes Drive onto Avenida Classica
Need for additional traffic controls on Los Verdes Drive at Avenida Classica
Excessive cut-through traffic due to golf course related traffic
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KOA will collect and analyze traffic, roadway and roadside data for the subject segment, collect input from
adjacent residents and stakeholders, identify the prevailing speeding and safety concerns, then develop a
traffic calming plan to address the issues.
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 15
City of Rancho Palos Verdes MC13039 C-40
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO KeA
TASK 1D.1 — PROJECT MANAGEMENT AND ADMINISTRATION
Task Summary
Task 1D.1 — Project Coordination and Administration
Task 1 D.2— Project Meetings
Kick-off meeting
Upon authorization to proceed, KOA will coordinate with the City of Rancho Palos Verdes to set up a kick-
off meeting. The purpose of the initial conversation will be to finalize the project timeline, set up an
internal meeting schedule and agree upon the project communication channels. This meeting will also be
the first step in formalizing the parameters of the project, outlining project opportunities and challenges,
and addressing participant-specific project expectations moving forward, including stakeholder
engagement.
Additional goals of the kick-off meeting will be to:
Review and discuss project overview;
Confirm project schedule and details for reoccurring meetings;
Establish compliance standards and guidelines (e.g., RPV Engineering Standards, Neighborhood
Traffic Calming Program, industry standards and best practices)
Distribute a list of data/document needs for the project; and
Establish staff communication, project management process, and roles
As part of the kick-off meeting, we will facilitate with the City a plan for stakeholder analysis discussions to
clarify our public outreach mission, identify key stakeholders for each Traffic Calming Plan, and the
appropriate level of engagement, timing of activities to ensure congruency with our technical milestones,
and key messages, goals and objectives to maintain throughout the project.
Stakeholder Meetings
KOA will coordinate with the City to provide outreach and solicit input from community stakeholders,
including private residents, the Traffic Safety Committee (TSC) and City Council. The proposed sequence
of stakeholder meetings is as follows:
Anticipated Meeting Schedule:
Informal meeting with community members and residents to discuss the subject traffic safety
issues
Follow-up meetings with community members and residents to discuss potential solutions and
options
Meeting with the TSC to present the Draft Traffic Calming Plans (DTCP)
Follow-up meeting with the TSC to present the revised DTCP (i.e., Final Draft Traffic Calming
Plans)
City Council Meeting with Letter of Endorsement from TSC to present the FDTCP
Optional— Follow-up meeting with City Council to present the Final Traffic Calming Plan, based
on any final/previous City Council and/or public comments
KOA will prepare agenda, project schedule, and other meeting materials and distribute them ahead of all
meetings. In addition, post-meeting, we will prepare meeting minutes including discussion and action
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 16
City of Rancho Palos Verdes MC13039 C-41
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA
items. Meeting minutes and a copy of meeting materials will be distributed to attendees within five (5)
business days after the meeting.
Task 1D Deliverables
Meeting Agenda
Presentation Materials
Meeting Minutes
Response(s) to Post-Meeting RFIs
TASK 2D— DATA COLLECTION
Task Summary:
Task 2D.1 —48-hour Speed counts— 1 location
Task 2D.2—Average Daily Traffic (24-hour ADT) counts— 1 location
Task 2D.3 —8-Hour Intersection Turning Movement Counts (TMCs)—2 locations
Task 2D.4—Collect/Compile Existing Documents and Collision Data
Task 2D.5 —Conduct On-Site Field Observations and Measurements
The first step in the data collection process is to obtain traffic data to verify the existing conditions. KOA
will collect 48-hour speed counts and 24-hour traffic volume counts for the subject segment to confirm
the existing conditions and issues. Two (2) 8-hour intersection turning movement traffic volume counts
will also be conducted at the intersections of Avenida Classica & Los Verdes Drive, and Avenida Classica &
Avenue Esplendida, for use in conducting the subsequent multi-way stop control warrant assessments.
KOA will also perform in-field observations along the street to understand the prevailing traffic concerns.
A summary of the field data count information KOA proposes to collect is listed as follows:
Proposed Field Data Collection:
48-hour Speed counts— 1 location
Average Daily Traffic (24-hour ADT) counts— 1 location
8-Hour Intersection Turning Movement counts—2 locations, for multi-way stop sign warrants
On-site field inspections (sight distance, visual observations)
KOA will also compile any available traffic collision data from the City along the subject segment.
Task 2D Deliverables
Speed Counts Data
ADT Counts Data
8-Hour Intersection Turning Movement Counts
Field Reconnaissance Notes, Photo Logs and Observation Summaries
RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 17
City of Rancho Palos Verdes MC13039 C-42
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.
comKoAMONTEREYPARKORANGEONTARIOSANDIEGO
TASK 3D — ANALYZE AND IDENTIFY ISSUES
Task Summary:
Task 3D.1 -Stop Sign Warrant Analyses
Task 3D.2-Collision Analyses
Task 3D.3 -Sight Distance Analyses
KOA will analyze the collected data and other researched information about the subject project locations
and report on the relevant findings. This will include reporting on the existing roadway, roadside and
traffic conditions observed in the field; existing traffic control devices; collision patterns; the relative traffic
speeds on each segment; prevailing traffic volume flows; observed deficiencies and issues; identification
of sight distance concerns; and the results of the stop sign warrant analyses.
Task 3D Deliverables
Summary of Traffic Safety Issues and Warrant Analyses
Collision Diagrams
Sight Distance Diagrams
TASK 4D — DEVELOP TRAFFIC CALMING STRATEGIES AND OPTIONS
Task Summary:
Task 4D.1 -Speeding Mitigation Plan
Task 4D.2-Traffic Control Device Upgrades
Task 4D.3-Other Traffic Calming Countermeasures
Task 4D.4-Coordination with RPV Police and Fire/LACFD
Task 4D.5- Rough Quantities and Cost Estimates
KOA will develop a range of traffic calming strategies and options to serve as a "toolbox" of potential
strategies to address the local contexts of each roadway and traffic safety issue. Traffic calming strategies
will be developed in accordance with national and industry practice, and comply with the City of Rancho
Palos Verdes standards, as well as State and Federal requirements. Traffic calming strategies and options
will be developed on the basis of low-cost/short-term, intermediate-cost/medium-term, and full-
cost/long-term priorities and schedules. KOA will prepare a summary of recommendations and options to
present to the City and stakeholders, and develop rough engineering quantities and estimates to reflect
the required funding to implement the preferred countermeasures developed in each Traffic Calming
Plan.
Task 4D Deliverables
Summary of Recommendations
Turning Templates for Emergency Services Vehicles (as required)
Conceptual Engineering Cost Estimates
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 18
City of Rancho Palos Verdes MC13039 C-43
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.
comKoAMONTEREYPARKORANGEONTARIOSANDIEGO
TASK 5D - COMPILE DRAFT TRAFFIC CALMING PLANS (DTCP)
Task Summary:
Task 5D.1 -Avenida Classica Draft Traffic Calming Plan (DTCP)
The Draft Traffic Calming Plan (DTCP)will be a synthesis of all project outreach, data collection, analysis,
findings and recommendations produced in Tasks 1 through 4.The DTCP will include concept exhibits of
the preferred traffic calming alternatives, including construction standard references and rough order-of-
magnitude cost estimates. The DTCP will be presented to the Traffic Safety Committee following the
community/private resident outreach.
Task 5D Deliverables
Draft Traffic Calming Plan (DTCP)
TASK 6D - PREPARE DRAFT FINAL & FINAL TRAFFIC CALMING PLAN (DFTCP & FTCP)
Task Summary:
Task 6D.1 -Avenida Classica Draft Final Traffic Calming Plan (DFTCP)
KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP)
for City Council review. Any additional comments and/or public feedback obtained from the City Council
meeting will be incorporated into a Final Traffic Calming Plan (FTCP) for final City Council approval.
Task 6D Deliverables
Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP)
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 19
City of Rancho Palos Verdes MC13039 C-44
2141 W.Orangewood Avenue,Orange,CA 92868
KomT:714.573.0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO
TRAFFIC CALMING PLAN 5 — FOND DU LAC ROAD
BACKGROUND
The City has identified the need to study reported traffic r•
safety concerns on Fond Du Lac Road Basswood Avenue and Rd
Littlebow Road.The project location is shown in the exhibit
to the right. Identified concerns include, but are not limited 'otewo
to, the following: v Q
Vehicle speeding, in both direction o
Steep vertical roadway grades
Traffic safety concerns for pedestrians and bicyclists
along the roadway in conflict with approaching
vehicles
KOA will collect and analyze traffic, roadway and roadside
data for the subject segment, collect input from adjacent
residents and stakeholders, identify the prevailing speeding
and safety concerns, then develop a traffic calming plan to
address the issues.
Palos Ver
Hi
TASK 1E.1 — PROJECT MANAGEMENT AND
ADMINISTRATION
Task Summary
Task 1E.1 — Project Coordination and Administration
Task 1 E.2— Project Meetings
Kick-off meeting
Upon authorization to proceed, KOA will coordinate with the City of Rancho Palos Verdes to set up a kick-
off meeting. The purpose of the initial conversation will be to finalize the project timeline, set up an
internal meeting schedule and agree upon the project communication channels. This meeting will also be
the first step in formalizing the parameters of the project, outlining project opportunities and challenges,
and addressing participant-specific project expectations moving forward, including stakeholder
engagement.
Additional goals of the kick-off meeting will be to:
Review and discuss project overview;
Confirm project schedule and details for reoccurring meetings;
Establish compliance standards and guidelines (e.g., RPV Engineering Standards, Neighborhood
Traffic Calming Program, industry standards and best practices)
Distribute a list of data/document needs for the project; and
Establish staff communication, project management process, and roles
As part of the kick-off meeting, we will facilitate with the City a plan for stakeholder analysis discussions to
clarify our public outreach mission, identify key stakeholders for each Traffic Calming Plan, and the
appropriate level of engagement,timing of activities to ensure congruency with our technical milestones,
and key messages, goals and objectives to maintain throughout the project.
RANCHO PALOS VERDES—DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 20
City of Rancho Palos Verdes MC13039 C-45
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.
comKomMONTEREYPARKORANGEONTARIOSANDIEGO
Stakeholder Meetings
KOA will coordinate with the City to provide outreach and solicit input from community stakeholders,
including private residents, the Traffic Safety Committee (TSC) and City Council. The proposed sequence
of stakeholder meetings is as follows:
Anticipated Meeting Schedule:
Informal meeting with community members and residents to discuss the subject traffic safety
issues
Follow-up meetings with community members and residents to discuss potential solutions and
options
Meeting with the TSC to present the Draft Traffic Calming Plans (DTCP)
Follow-up meeting with the TSC to present the revised DTCP (i.e., Final Draft Traffic Calming
Plans)
City Council Meeting with Letter of Endorsement from TSC to present the FDTCP
Optional— Follow-up meeting with City Council to present the Final Traffic Calming Plan, based
on any final/previous City Council and/or public comments
KOA will prepare agenda, project schedule, and other meeting materials and distribute them ahead of all
meetings. In addition, post-meeting, we will prepare meeting minutes including discussion and action
items. Meeting minutes and a copy of meeting materials will be distributed to attendees within five (5)
business days after the meeting.
Task 1E Deliverables
Meeting Agenda
Presentation Materials
Meeting Minutes
Response(s) to Post-Meeting RFIs
TASK 2E— DATA COLLECTION
Task Summary:
Task 2E.1 —48-hour Speed counts— 1 location
Task 2E.2—Average Daily Traffic (24-hour ADT) counts— 1 location
Task 2E.3 —Collect/Compile Existing Documents and Collision Data
Task 2E.4—Conduct On-Site Field Observations and Measurements
The first step in the data collection process is to obtain traffic data to verify the existing conditions. KOA
will collect 48hour speed counts and and 24-hour traffic volume counts for the subject segment to
confirm the existing conditions and issues. KOA will also perform in-field observations along the street to
understand the prevailing traffic concerns. A summary of the field data count information KOA proposes
to collect is listed as follows:
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 21
City of Rancho Palos Verdes MC13039 C-46
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.
comKeAMONTEREYPARKORANGEONTARIOSANDIEGO
Proposed Field Data Collection:
48-hour Speed counts— 1 location
Average Daily Traffic (24-hour ADT) counts— 1 location
On-site field inspections (sight distance, visual observations)
KOA will also compile any available traffic collision data from the City along the subject segment.
Task 2E Deliverables
Speed Counts Data
ADT Counts Data
Field Reconnaissance Notes, Photo Logs and Observation Summaries
TASK 3E-ANALYZE AND IDENTIFY ISSUES
Task Summary:
Task 3E.1 —Collision Analyses
Task 3E.2—Sight Distance Analyses
KOA will analyze the collected data and other researched information about the subject project locations
and report on the relevant findings. This will include reporting on the existing roadway, roadside and
traffic conditions observed in the field; existing traffic control devices; collision patterns;the relative traffic
speeds on each segment; prevailing traffic volume flows; observed deficiencies and issues; and
identification of sight distance concerns.
Task 3E Deliverables
Collision Diagrams
Sight Distance Diagrams
TASK 4E- DEVELOP TRAFFIC CALMING STRATEGIES AND OPTIONS
Task Summary:
Task 4E.1 —Speeding Mitigation Plan
Task 4E.2—Traffic Control Device Upgrades
Task 4E.3—Other Traffic Calming Countermeasures
Task 4E.4—Coordination with RPV Police and Fire/LACFD
Task 4E.5— Rough Quantities and Cost Estimates
KOA will develop a range of traffic calming strategies and options to serve as a "toolbox" of potential
strategies to address the local contexts of each roadway and traffic safety issue. Traffic calming strategies
will be developed in accordance with national and industry practice, and comply with the City of Rancho
Palos Verdes standards, as well as State and Federal requirements. Traffic calming strategies and options
will be developed on the basis of low-cost/short-term, intermediate-cost/medium-term, and full-
cost/long-term priorities and schedules. KOA will prepare a summary of recommendations and options to
RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 22
City of Rancho Palos Verdes MC13039 C-47
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA
present to the City and stakeholders, and develop rough engineering quantities and estimates to reflect
the required funding to implement the preferred countermeasures developed in each Traffic Calming
Plan.
Task 4E Deliverables
Summary of Recommendations
Turning Templates for Emergency Services Vehicles (as required)
Conceptual Engineering Cost Estimates
TASK 5E - COMPILE DRAFT TRAFFIC CALMING PLANS (DTCP)
Task Summary:
Task 5E.1 - Fond Du Lac Road Draft Traffic Calming Plan (DTCP)
The Draft Traffic Calming Plan (DTCP)will be a synthesis of all project outreach, data collection, analysis,
findings and recommendations produced in Tasks 1 through 4.The DTCP will include concept exhibits of
the preferred traffic calming alternatives, including construction standard references and rough order-of-
magnitude cost estimates. The DTCP will be presented to the Traffic Safety Committee following the
community/private resident outreach.
Task SE Deliverables
Draft Traffic Calming Plan (DTCP)
TASK 6E - PREPARE DRAFT FINAL & FINAL TRAFFIC CALMING PLAN (DFTCP & FTCP)
Task Summary:
Task 6E.1 - Fond Du Lac Road Draft Final Traffic Calming Plan (DFTCP)
KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP)
for City Council review.Any additional comments and/or public feedback obtained from the City Council
meeting will be incorporated into a Final Traffic Calming Plan (FTCP) for final City Council approval.
Task 6E Deliverables
Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP)
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 23
City of Rancho Palos Verdes MC13039 C-48
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA
TRAFFIC CALMING PLAN 6 - LA ROTONDA DRIVE
BACKGROUND
The City has identified the need to study reported traffic safety concerns on La Rotonda Drive between
Palos Verdes Drive South and the westerly terminus at the multi-use trail golf course. The project location
is shown in the exhibit below. Identified concerns include, but are not limited to, the following:
Speeding vehicles in the downhill (south/west bound) direction, particularly as motorists arrive on
La Rotonda Drive from Palos Verdes Drive South
On-street parking impacts on mobility and sight distance
Misdirected motorists attempting to access the golf course turning onto La Rotonda Drive, who
return in the opposite direction with high speeds and unsafe maneuvering
Potential collision risks to pedestrian residents and visitors, as well as unloading passengers
Unsafe U-turning
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KOA will collect and analyze traffic, roadway and roadside data for the subject segment, collect input from
nearby residents and stakeholders, identify the prevailing speeding and safety concerns, then develop a
traffic calming plan to address the issues.
TASK 1F.1 - PROJECT MANAGEMENT AND ADMINISTRATION
Task Summary
Task 1F.1 — Project Coordination and Administration
Task 1 F.2—Project Meetings
Kick-off meeting
Upon authorization to proceed, KOA will coordinate with the City of Rancho Palos Verdes to set up a kick-
off meeting.The purpose of the initial conversation will be to finalize the project timeline, set up an
internal meeting schedule and agree upon the project communication channels. This meeting will also be
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 24
City of Rancho Palos Verdes MC13039 C-49
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO Kom
the first step in formalizing the parameters of the project, outlining project opportunities and challenges,
and addressing participant-specific project expectations moving forward, including stakeholder
engagement.
Additional goals of the kick-off meeting will be to:
Review and discuss project overview;
Confirm project schedule and details for reoccurring meetings;
Establish compliance standards and guidelines (e.g., RPV Engineering Standards, Neighborhood
Traffic Calming Program, industry standards and best practices)
Distribute a list of data/document needs for the project; and
Establish staff communication, project management process, and roles
As part of the kick-off meeting, we will facilitate with the City a plan for stakeholder analysis discussions to
clarify our public outreach mission, identify key stakeholders for each Traffic Calming Plan, and the
appropriate level of engagement, timing of activities to ensure congruency with our technical milestones,
and key messages, goals and objectives to maintain throughout the project.
Stakeholder Meetings
KOA will coordinate with the City to provide outreach and solicit input from community stakeholders,
including private residents, the Traffic Safety Committee (TSC) and City Council. The proposed sequence
of stakeholder meetings is as follows:
Anticipated Meeting Schedule:
Informal meeting with community members and residents to discuss the subject traffic safety
issues
Follow-up meetings with community members and residents to discuss potential solutions and
options
Meeting with the TSC to present the Draft Traffic Calming Plans (DTCP)
Follow-up meeting with the TSC to present the revised DTCP (i.e., Final Draft Traffic Calming
Plans)
City Council Meeting with Letter of Endorsement from TSC to present the FDTCP
Optional— Follow-up meeting with City Council to present the Final Traffic Calming Plan, based
on any final/previous City Council and/or public comments
KOA will prepare agenda, project schedule, and other meeting materials and distribute them ahead of all
meetings. In addition, post-meeting, we will prepare meeting minutes including discussion and action
items. Meeting minutes and a copy of meeting materials will be distributed to attendees within five (5)
business days after the meeting.
Task 1F Deliverables
Meeting Agenda
Presentation Materials
Meeting Minutes
Response(s) to Post-Meeting RFIs
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 25
City of Rancho Palos Verdes MC13039 C-50
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.
comKoAMONTEREYPARKORANGEONTARIOSANDIEGO
TASK 2F — DATA COLLECTION
Task Summary.
Task 2F.1 -48-hour Speed counts- 1 location
Task 2F.2-Average Daily Traffic (24-hour ADT) counts- 1 location
Task 2F.3-Collect/Compile Existing Documents and Collision Data
Task 2F.4-Conduct On-Site Field Observations and Measurements
The first step in the data collection process is to obtain traffic data to verify the existing conditions. KOA
will collect 48-hour speed counts and 24-hour traffic volume counts for the subject segment to confirm
the existing conditions and issues. KOA will also perform in-field observations along the street to
understand the prevailing traffic concerns. A summary of the field data count information KOA proposes
to collect is listed as follows:
Proposed Field Data Collection:
48-hour Speed counts- 1 location
Average Daily Traffic (24-hour ADT) counts- 1 location
On-site field inspections (sight distance,visual observations)
KOA will also compile any available traffic collision data from the City along the subject segment.
Task 2F Deliverables
Speed Counts Data
ADT Counts Data
Field Reconnaissance Notes, Photo Logs and Observation Summaries
TASK 3F — ANALYZE AND IDFNTIFY ISSUES
Task Summary:
Task 3F.1 -Collision Analyses
Task 3F.2-Sight Distance Analyses
KOA will analyze the collected data and other researched information about the subject project locations
and report on the relevant findings. This will include reporting on the existing roadway, roadside and
traffic conditions observed in the field; existing traffic control devices; collision patterns;the relative traffic
speeds on each segment; prevailing traffic volume flows; observed deficiencies and issues; and
identification of sight distance concerns.
Task 3F Deliverables
Collision Diagrams
Sight Distance Diagrams
RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 26
City of Rancho Palos Verdes MC13039 C-51
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.
comKomMONTEREYPARKORANGEONTARIOSANDIEGO
TASK 4F — DEVELOP TRAFFIC CALMING STRATEGIES AND OPTIONS
Task Summary:
Task 4F.1 —Speeding Mitigation Plan
Task 4F.2—Traffic Control Device Upgrades
Task 4F.3—Other Traffic Calming Countermeasures
Task 4F.4—Coordination with RPV Police and Fire/LACFD
Task 4F.5—Rough Quantities and Cost Estimates
KOA will develop a range of traffic calming strategies and options to serve as a "toolbox" of potential
strategies to address the local contexts of each roadway and traffic safety issue. Traffic calming strategies
will be developed in accordance with national and industry practice, and comply with the City of Rancho
Palos Verdes standards, as well as State and Federal requirements. Traffic calming strategies and options
will be developed on the basis of low-cost/short-term, intermediate-cost/medium-term, and full-
cost/long-term priorities and schedules. KOA will prepare a summary of recommendations and options to
present to the City and stakeholders, and develop rough engineering quantities and estimates to reflect
the required funding to implement the preferred countermeasures developed in each Traffic Calming
Plan.
Task 4F Deliverables
Summary of Recommendations
Turning Templates for Emergency Services Vehicles (as required)
Conceptual Engineering Cost Estimates
TASK 5F — COMPILE DRAFT TRAFFIC CALMING PLANS (DTCP)
Task Summary:
Task 5F.1 — La Rotonda Drive Draft Traffic Calming Plan (DTCP)
The Draft Traffic Calming Plan (DTCP) will be a synthesis of all project outreach, data collection, analysis,
findings and recommendations produced in Tasks 1 through 4. The DTCP will include concept exhibits of
the preferred traffic calming alternatives, including construction standard references and rough order-of-
magnitude cost estimates. The DTCP will be presented to the Traffic Safety Committee following the
community/private resident outreach.
Task SF Deliverables
Draft Traffic Calming Plan (DTCP)
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 27
City of Rancho Palos Verdes MC13039 C-52
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO Kom
TASK 6F - PREPARE DRAFT FINAL & FINAL TRAFFIC CALMING PLAN (DFTCP & FTCP)
Task Summary.
Task 6F.1 - La Rotonda Drive Draft Final Traffic Calming Plan (DFTCP)
KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP)
for City Council review. Any additional comments and/or public feedback obtained from the City Council
meeting will be incorporated into a Final Traffic Calming Plan (FTCP) for final City Council approval.
Task 6F Deliverables
Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP)
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 28
City of Rancho Palos Verdes MC13039 C-53
2141 W.Orangewood Avenue,Orange, CA 92868
T: 714.573.0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA
KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP)
for City Council review. Any additional comments and/or public feedback obtained from the City Council
meeting will be incorporated into a Final Traffic Calming Plan (FTCP) for final City Council approval.
Task 6F Deliverables
Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP)
RANCHO PALOS VERDES - DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 30
City of Rancho Palos Verdes MC13039 C-54
EXHIBIT "B"
SPECIAL REQUIREMENTS
Superseding Contract Boilerplate)
INTENTIONALLY LEFT BLANK]
01203 0006/695867 1 EQG B-1 C-55
EXHIBIT "C"
SCHEDULE OF COMPENSATION
01203 0006/695867 1 EQG C-1 C-56
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.com OAMONTEREYPARKORANGEONTARIOSANDIEGO
FEE ESTIMATE
KOA Corporation will perform the work specified in the scope above based on a Not-to-Exceed amount of
89,636.This fee estimate reflects the base fee of $88,570 for completing Tasks 1 through 6 described
above, plus an optional fee of $1,067 for attending a final meeting to present the Final Traffic Calming
Plans for City Council approval. Should the City require additional data to be studied or other services
beyond the scope of work described above, or subsequent engineering/design work to be completed,
additional fees may be requested.
The total budget is based upon the work scope and level of effort presented above and includes the cost
of all related technical and administrative services. The work scope is considered complete upon
submittal of a final document by KOA. Any additional services requested after study submittal will be
considered as extra work and those fees will be negotiated prior to start of work and secured in writing.
If the work described within this letter is not authorized in 30 days, if changes occur in the work scope or
level of effort, or if our work is suspended for more than 180 days due to any circumstances beyond KOA
Corporation's control, we reserve the right to revise the work scope, budget and schedule to reflect
current conditions. Such revisions will be effected through mutually agreed upon amendments or
modifications to this agreement.
Services rendered for out-of-scope work will be billed based on a negotiated fee schedule. Out-of-scope
work generally includes items not specifically detailed in the work scope above, and specifically includes
the following:
Conducting Engineering and Traffic Survey(E&TS) speed zoning studies
Updating the existing Neighborhood Traffic Calming Program
Additional formal meetings not specified herein;
Development of mass-produced outreach materials
STAFFING
Mr. Stephen Bise will be the project manager of this project. Greg Garces will serve duly as Deputy Project
Manager and the designated person for the City to contact regarding the day-to-day status of the project.
KOA Corporation reserves the right to change the assigned staffing on this project if necessary.
RANCHO PALOS VERDES DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 30
City of Rancho Palos Verdes MC13039 C-57
Fee Estimate-Reo.2
e
PM/Senior Senior
Sersior
DPM/Senior
Senior
Associate Associate
Principals Associate Associate
Engineer Planner Designer E Planner Customary Grand TotalEngineerPlanner
Pr c,r<t Reimbursable Deliverables
Expenses
Task 5:i. S
Task Name
hks' Hours Cost Hours Cast Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost
TRAFFIC CALMING PLAN 1-PACIFIC VIEW NEIGHBORHOOD
1 Project Management
Task 1. 1.Project Coordination and Administration 1.5 1225 30 5375 10 1115 1.0 1100 1.0 195 7 5 $910
Task 12:Project Meetings
Kickoff Meeting Meeting Agenda
Progress Meetings Presentation Materials
1 5 1293 3.0 1450 3.0 1375 1.5 5173 1.5 $150 15 1143 12.0 11.603•
Stakeholder Meetings Meeting Minutes
Traffic Safety Committee Meetings-DTCP Response(s)to post-meeting RFIs
1st City Council Meenng/P•esentalo,,•DFTCP
Subtotal _ 0 525 2 1312 5 8675 0 90 • 6 1763 3
r
1299 3 1250 3 1247 $0 20.0 $2,570
2 Data Collection
Task 2.1 8-Hour Intersection Turning Movement Counts(2) 1700 0. 0 1700
Task 2.2:Collect/Compile Existing Docs&Collision Data 1.0 1125 1.0 1100 1.0 195 3.0 $320 •8-Hour Intersection TMCs
Task 2.3.On-ate Field Observat cos and Measurements 8.0 11,000 80 1800 80 1760 $150 240 $2,710 •Field reconnaissance notes,photo logs and
observation summaries
Subtotal 0 SO , 0 30 0 10 , 0 , $0 9 31.125• 0 SO 9 1900 9 1655 $1450 27.0 14.330
3 Analyze Data and Identify Issues
Task 3.1:Stop Sign Warrant Analyses 12) 1.0 $ 195 1.0 1125 00 $800 60 1760 110 11,800. •Summary of warrant analyses
Task 3.2:Collision Analyses 1.0 1125 2.0 1201 2.0 1191 5.0 1518 •Collision dagrams
Task 3.3:Sight 011,1121 A',o,s,> 10 1125 2 0 1201 2 0 5191 5.0 1518 •Sight distance diagrams
Subtotal 0 , $ 1 , 5195 , 0 $O o , III j 1 _55g1. 0 , 113 , 12 Sum 12 -11,143 8o 2s.1 17.015
4 Develop Traffic Calming Strategies&Options
Task 4.1.Soee4Lng Mit 9,129 P an 1.0 1125 2.0 $201 2.0 1190 5.0 0516 .
Summary of recommendations
Task 4.2:Traffic Control Device Upgrades 15 1199 1.0 $125 1.0 5201 2.0 1190 6. 5 $715 .
Turning templates for emergency service
Task 4.3:Other Traffic Calming Countermeasures 1.0 $150 15 1199 1.0 $125 2.0 1200 2 0 1190 7.5 1864
Task 44:Coordination with RPV Police and fire/LACFD 1.0 1125 1.0 1100 2.0 $225
vehicles las required)
Task 4.5 Quantties&Cost Estmates 10 1195
1
I 0 $125 2.0 1201 4.0 $521 •Conceptual Engineering Cost Estimates
Subtotal 0 0 1 195 1 150 3 396 S 62S 0 0 9 904 6 570 SO 25.0 194042
5 Compile Draft Traffic Calming Plan(DTCP)
0,.1 T'a".1 Calming Pan(DTCP!-present to 151 1 0 1248 1 0 1195 1 0 1150 I 1 0 5125 I 4 0 1400 4 0 5380 120 $1,498 •Draft Traffic Calming Plan(DTCP)
5u68010 1 1241 1 3196 1 1150 0 SO 1 $125 0 90 4 $400 4 3310 $0 12.0 SIAM
6 Prepare T,.Wo[alining Plans
Draft Final Traffic Calming Plan(DFTCP)
Draft Final Traffic Calming Plan(DFTCP)-present to CC 1.0 1248 ' 10 1195 1.0 1150 10 '1125 40 1400 40 1380 12.0 11.498 •
CC-Approved Final T•aff,Cam ng P anFinalTrafficCalmingPlanIFTCP)per City Council comments 1 0 5195 10 1150 1 0 1125 4 0 1400 40 5380 11.0 11,250
WIMP 1 $241 2 1390 2 1300 0 1 S0_ 2 1250 _ 0 _$0 0 y 1000: 0 5700 10 _230 $;,741 (FTCP)
Taps 1-6
Total 2 1521 7 11,207 9 11,275 3 1398 26 33.263 3 1299 45 14,457 42 13,955 $1,450 135.1 116.903 •Base•Optional
TRAFFIC CALMING PLAN 1 HAWTHORNE BOULEVARD
I Project Management
Task 1.1:Project Coordination and Administration 1.5 1225 3 0 1375 1.0 1115 10 1100 10 195 7 5 1910
Task 1.2:Project Meetings
Kickoff Meeting Meeting Agenda
Progress Meetings Presentation Materials1.5 1293 3.0 $450 3.0 1375 1. 5 1173 1.5 5150 1. 5 $143 12.0 11.5113
Stakeholder Meetings Meeting Minutes
Traffic Safety Committee Meetings-DTCP Response(s)to post-meeting RFIs
1st City Council Meetng/Presentat on-DFTCP
5.1.0141 -1C 2 1112-,,; 4 ..3 -'$9-':1'w_,` _1.7,'-. %"I-3'. . 3 1267 s1' 200 12.570
2 Data Collection Speed radar count data
Task 2 1 48.Hour Speed Counts 13) 600 00 1600 •ADT count data
Task 2.2.Collect/Compile Existing Docs&Collision Data 1.0 1125 1.0 $100 1.0 195 3.0 1320 •Ball-bank measurements
Task 2 3 On•s:e Feld Ooservatdns and Measurements B 0 $1.000 8.0 1800 8.0 1760 1250 240 12.810 •Field reconnaissance notes,photo logs and
S ado,l
93 1 10 0 t0 0 • 1D 0 10 9 S1.125 0 SO j a ', Z !. 01SIC. 0150 27.0 13.730
observation summaries
3 Analyze Data and Identify Issues
Task 3.1.Collision Analyses 1.0 $125 2.0 1201 1.0 1191 5.0 $518 •Collision diagrams
Task 3.2.Sight Distance Analyses 10 1125 20 5201 2. 0 1191 5.0 1518 •Sight distance diagrams
Task 3 3.Advisory Speeo Curve Ana y1,1 1 0 1:25 2 0 120: 2 0 119: 5 0 1518 •Advisory speed curve analysis
SnablOfal 0 10 0 50 0 SO 0 10 3 85A 0 10 ) 0 ,1841
a
6 10 15.1 11.011
4 Develop Traffic Calming Strategies&Options
Task 4.1:Speeding Mitigation Plan 10 1125 20 1201 2. 0 $190 5.0 1516 .
Summary of recommendations
Task 4.2'Traffic Control Device Upgrades 15 1199 1.0 1125 2 0 _$201 2.0 1190 6.5 1715 .
Turning templates for emergency service
Task 4.3.Other Traffic Calming Countermeasures 1.0 1150 1.5 1199 1.0 1125 2.0 1200 2.0 1190 75 1864
Task 44:Coordinat an wrath RPV Police and Fire/LACFD 1.0 1125 10 $100 _ 20 1225 vehicles(as required)
Task 4.5 Quanta es&Cost Estimates 1 $195 1.0 $125 2.0 1201 40 1521 'Conceptual Engineering Cost Estimates
swirl • 7 0. I- ` `1.1111ri 3 - l•l• 11,-
id
904 ' 391071 , $0 ' 25.0 02.142
5 Compile Draft Traffic Calming Plan(DTCP)
D,T.a"c Ca•m n5 Pan•DTCP i-0.11,1110 ISO 1.0 1248 1.0 1195 10 1150 10 1125 1400 40 5380 120 11.498 •Draft Traffic Calming Plan)DTCP)
SUb11914.• I t SW y 49r'soltillW.' 'sSi 9150 0 I-.4 SSj 4 $400 4 $300 t SO 12.0 01.484
6 Prepare Traffic Calming Plans
Draft Final Traffic Calming Plan(DFTCP)
Draft Final Traffic Calming Plan(DFTCP)-present to CC 10 1248 10 1195 1.0 1150 1.0' 5125 4.0 1400 4.0 1380 12.0 51.498 •
CC Approved Final Traffic Calming PianFoalTrafficCalmingPlan(FTCP)per C'ty Counci'.comments 10 1195 1 0 1150 1 0 5125 4 0 1400 4 0 1380 110 11.250
Subtotal 1 1248 2 $390 2 1300 0 SO 2 ) $250 0 1 So 8 3800 8 $760 $0 23.0 57.741 (
FTCP)
Tasks 1-6
Total 2 1521 6 11.092 9 11.275 3 5398 26 33.263 3 1299 39 13,858 36 13,386 1850 112.1 114,941 •8a1e.Oot ono
TRAFFIC CALMING PLAN 3-HAWTHORNE BOULEVARD AT RAVENSPUR DRIVE
1 Project Management
Tas.11 Project Coordination and Administration 1.5 1225 3.0 3375 1.0 3115 1.0 1100 1.0 $95 7.5 1910
Task 12 Project Meetings
Kickoff Meeting Meeting Agenda
Progress Meetings Presentation Materials1.5 1293 3.0 1450 30 1375 1.5 $173 1.5 1150 1.5 1143 120 11.583
Stakeholder Meetings Meeting Minutes
Traffic Safety Committee Meetings-DTCP Response(s)to post-meeting RFIs
1st Ciy Council Meeting/Presentation-DFTCP
I 11101111 0 r 125 2 1012: 5 ,5675 0 00 , 6 0763 3 , 1299, 3 0250 3 1247 30 200 SIAM
2 Data Collection
Task 2 1.48-Hour Speed Counts(1) 5200 0. 0 1200 •Speed radar count data
Task 2 2 24-Hour ADT Counts(1)5 100 0. 0 $100 •ADT count data
Task 2 3.12-Hour Intersection TMC Counts 12) II 000 0.0 $1,000 •Intersection TMC count data
Task 2 4 Collect/Compile Existing Docs&Collision Data 10 1125 10 1100 _1.0 595 3.0 3320 •Field reconnaissance notes,photo logs and
Task 2 5 On-s0e Field Observations and Measurements 80 51,000 B 0 5800 8. 0 5760 5150 24.0 12.710 observation summaries
Subtotal 0 SO 0 80 0 SO 0 SO 9,1 51.123 0 SO 9 0900 9 8845 11.450 27.0 04.330
3 Analyze Data and Identify Issues
Task 3.1-S,gnal Warrant Analyses 12) 10 $195 1.0 1125 12 0 $1,200 120 11,140 26.0 12.660 •Summary of signal warrant analyses
Task 3.2.Collison Analyses 1.0 1125 2 0 5201 2.0 1191 , 5.0 3518 •Collision diagrams
Task 3 3.Sight Distance Analyses 1 0 5125 2 0 5201 2 0 1191 5.0 $518 •Sight distance diagrams
Subtotal 0 $0 0 10 0 SO 0 SO 2 $250 0 SO 4 _$403 4 $313 SO 10.1 11.015
4 Develop Traffic Calming Strategies&Options
Task 41 Speeding Mitigation Plan 1.0 1125 20 1201 2.0 1190 50 1506 .Summary of recommendations
Task 4.2 Traffic Control Device Upgrades 1.5 1199 10 1125 2.0 1201 2.0 1190 6.5 1715 ,
Turning templates for emergency service
Task 4.3.Other Traffic Calming Countermeasures 10 1150 1 5 1199 1.0 $125 2.0 $200 20 1190 7.5 1864
Task 4 4 Coordinators with RPV Police and Fire/LACED 10 5125 0 1100 2.0 1225 vehicles(as required)
Task 4 5 Quantities&C410,1-09.1 10 S195 10 1125 20 120:
S%
L4.
0 1521 •Conceptual Engineering Cost Estimates
Mot6 0 0 1 195 1 150 3 390 5 625 0 0 9 904 6 570 f0 250 17,042
5 Compile Draft Traffic Calming Plan(DTCP)
cin of Rancho Palos Verdes-Sir Traffic Calming Plans
KOA Corporation Page 1 of 3 5/14,2021C-58
Fee Estimate-Rev.2 K PM/Senior Senior
SenSeniorSenior
DPM/Senior Associate Associate
Prinsipa Is Assoc tate Associate
Client. Engineer PlannerE Designer
Planner
Designer Planner Customary Grand Total
Protect- ' -''
fi r
Reimbursable Deliverables
Expenses
Task f.:119500 S.'. • S'.'..`: s s S:-• - s .
Task Name
No
Hours Cost Hors Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hors Cost
Draft Traffic Calming Plan(01010-present to TIC 1 0 $248 1 0 5195 :0 5150 1.0 5125 40 $400 40 5380 12 0 51.498 •Draft Traffic Calming Plan(DTCP)
Subtotal 1 5248 1 5195 1 1150 0 SO 1 5125 0 50 4 5400 4 $380 30 120 51,490
6 Prepare Traffic Calming Plano
Draft Final Traffic Calming Plan(DFTCP)
Draft Final Traffic Calming Plan(DFTCP)-present to CC 1.0 5248 1.0 5195 1.0 5150 1.0 $125 4.0 $400 4.0 $380 120 51,498
o
Final Traffic Calm•ng P.an(FTCP)per City Councilcomments 1 0 5195 1 0 5150 1 0 5125 4 0 5400 4 0 5380 110 51.250 '
CC-Approved Foal Traffic Calming Plan
Subtotal 1 1 $248 2 1390 2 5300 0 $0 2 1250 0 50 8 S8o0 8 5760 SO 230 $2744 (
FTCP)
Tasks 1-6
Total 5521 6 51,092 9 51.275 3 5398 25 53.138 3 5299 37 $3,657 34 53.195 51.450 117.1 515, 023 •Base•Optional
TRAFFIC CALMING PLAN 4 AVENIDA CLASSICA
1 Project Management
Task 1.1.Project Coordination and Administration 1. 5 5225 3.0 5375 10 $115 1.0 5100 1.0 595 7 5 $910
Task 12.Project Meetings
Kickoff Meeting Meetmg Agenda
Progress Meetings Presentation Materials.
5 $293 3.0 5450 3.0 5375 1.5 $173 1.5 1150 1.5 5143 12 0 51.583
Stakeholder Meetings Meeting Minutes
Traffic Safety Committee Meetings-DTCP Responsels)to post-meeting RFI!
1st City Council Meeting/Presentation-DFTCP
L Subtotal 0 525 2 5312 5 5675 0 50 6 5763 3 5299 3 5250 3 , 5247 50 200 82,570
2 Data Collection
Task 2.1:48-Hour Speed Counts(1) 5200 0.0 8200 •Speed radar count data
Task 22'24-Hour ADT Counts(1)5100 0.0 $100 •607 count data
Task 2.3:8-Hour Intersection TMC Counts 521 5700 0.0 8700 •Intersection TMC count data
Task 24 Collect/Comple busting Docs&Collision Data 1.0 8125 1 0 5100 :0 595 3.0 5320 •Field reconnaissance notes,photo logs and
Task 2 5 On-site Feld Observat ons and Measurements 8.0 5:000 8.0 5800 BO 3760 5:50 24.0 82.710 observation summaries
S 141114.- A •,;1;,., $0 0 $0 0 93 1. $jam 0 50 9 $900 1 9 5955 11.150 270 54,070
3 Analyze Data and Identify Issues
Task 3.1.Stop Sign Warrant Analyses 121 1.0 ,$195 1.0 5125 6. 0 5600 60 3570 14.0 $1490 •Summary of stop segs warrant analyses
Task 32.Collision Analyses 1.0 5125 2. 0 1201 20 $191 50 $518 •Collision diagrams
Task 3 3 Sght Distance Analyses 1.0 5125 2.0 120: 2 0 5191 50 5518 •Sight distance diagrams
Subtotal 0 50 0 $0 0 SO 0 R J-11-1ALII1,4 41 ,, 10 4 $403 4 5383 f0 10.1 51,035
4 Develop Traffic Calming Strategies&Options
Task 4.1:Speeding Mitigation Plan 1.0 5125 20 5201 2.0 5190 5.0 $516 .Summary of recommendations
Task 41:Traffic Control Device Upgrades 1.5 5199 1.0 5125 2. 0 5201 20 5190 6 5 5715 ,
Taming templates for emergency service
Task 4.3.Other Traffic Calming Countermeasures 1.0 $150 1.5 5199 10 5125 2. 0 5200 2.0 5190 7 5 5864
Task 4 4 Coordination with RPV Poke and FireN1CFD 1.0 5125 1.0 5100 2.0 8225
vehicles las required/
Task 4 5 Quant t es&Cost Est mates 0 5195 1.0 5:25 2 0 520' 4.0 8521 •Conceptual Engineering Cost Estimates
Subtotal 0 0 1
1
195 _ 1 , 150 3 IM 625 0 0 5 , 904 , 6 , 570 y 50 250 02842
5 Compile Draft Trmfk Calming Wan(DTCP)
Draft Traffic Calming Plan(DTCP)-present to TSC 110 5248 1 0 5195 1 0 5150 1 0 5125 4.0 5400 40_8380 12.0 51.498 •Draft Traffic Calming Plan(DTCP)
Subtotal 1 5240 1 5195 1 $150 0 L$0_ 1 1125 0 10 4 3400 4 5300 50 120 81.450
6 Prepare Traffic Calming Plans
Draft Final Traffic Calming Plan(DFTCP
D ah i ria.Traffic Calming Plan(DFTCP)-present to CC 0 Si.. :f, 5:95 :0 5:50 0 5:25 0 $400 <0 380 12.0 $1.498 •
CC-Approved Final Traffic Calming Plan
F ria raY c Calming Plan(FTCP)per City Council comments
I :0 I 5195 :0 1150 1 0 5:_5 4 0 S 00 4 0 $380 11.0 11,250
Subtotal I 1 1248 I 2 I 5390 2 83001 0 180 2 1250 0 SO 8 I $800 1 8 5760 SO 23.0 02.744 (
FTCP)
Tasks 1-6
Total 2 5521 6 51,092 9 51,275 3 5398 25 13,138 3 5299 37 53,65. , S1:'.5 S:.iSL -:-- $14,723 •Base•Optional
TRAFFIC CALMING PLAN 5-FOND DU LAC ROAD
1 Project Management
Task 1,1:Project Coordination and Administration 1.5 5225 3.0 5375 1.0 5115 1.0 5100 1.0 595 7.5 1510
Task 1.2:Project Meetings
Kickoff Meeting Meeting Agenda
Progress Meetings Presentation Materials
Stakeholder Meetings
1.5 5293 10 5450 3.0 5375 1. 5 5173 1.5 5150 1. 5 5143 120 x'50 .
Meeting Minutes
Traffic Safety Committee Meetings-DTCP Response(s)to past-meeting RFIs
1st City Council Meeting/Presentation-DFTCP
statgtal'5rl 1 2 0' 1 all 50 20.0 12,570 '
2 Data Collection
Task 2.1:48-Hour Speed Counts(1) 5200 00 8200 •Speed radar count data
Task 2.2;24-Hour ADT Counts(1)5100 00 5100 •ADT count data
Task 2.3:Collect/Compile Existing Docs&Collision Data 10 5125 1.0 5100 1.0 595 30 5320 •Field reconnaissance notes,photo logs and
Tap,2 4 On-site Vac!Observations and Measurements 80 51.000 80 5800 8.0 5760 1150 24 0 52.710 observation summa0es
total 0 SO 0 " ' O 10 0 '.4111 7 -:i •- Lela P Veldle. 27.o $3.736
3 Analyze Data and Identify Issues
Task 3.1:Collision Analyses 1.0 5125 2.0 5201 20 5191 5.0 5518 •Collision diagrams
Task 3 2 Sght D'stance Analyses 10 5125 2 0 $201 20 5191 5.0 5518 •Sight distance diagrams
5416Ee4t1 0 SO_ 0 - $0 : IS Z 10 0 SO 2 , 1250, 0 SO 4 8403 4 8393 S0 10.1 11.035
4 Develop Traffic Calming Strategies&Options
Task 4.1 Speeding Murgation Plan 10 5125 2.0 $201 2.0 5190 50 5516 •
Summary of recommendations
Task 4.2.Traffic Control Device Upgrades 1.5 5199 1.0 $125 20 5201 2. 0 5190 6.5 5715 .
Turning templates for emergency service
Task 4.3:Other Traffic Calming Countermeasures 1.0 5150 1.5 5199 1.0 5125 2 0 5200 2. 0 5190 7 5 5864
vehicles(as required)
Task 44.Coordination with R00 Police and Fire/LACFD 10 5125 1.0 5100 20 5225
Task 4.5 Quantities&Cost Estimates 0 $195 1.0 5125 2.0 $201 4.0 5521 'Conceptwl Engineering Cost Estimates
Subtotal 0 0 1 195 1 150 - 25A stmt
S Compile Draft Traffic Calming Plan(DTCP)
Draft Ira:CO ming P an DTCP(-0resent to TSC 1 0 5248 :0 5195 10 $150 1.0 `5125 4. 0 $400 4. 0 1350 12.0 51,498 •Draft Traffic Calming Plan(DTCP(
submit 1 _1395_ 1 _1195 1 5150 0 0 50 - •-• 11 $380 50 1,2.0 $1An
6 Prepare Traffic Calming Plans
Draft Final Traffic Calming Plan(DFTCP(
Drag F ria T•a!rc Ca 1 ng Pan(DFTCP)-present to CC 0 5243 :0 5195 -:0 $:50 1 0 5125 40 1400 4 0 f 380 120 51.498 •
CC Approved Final Traffic Calming Plan
F•na Tea",Co•m,ng Plan;FTCP(per City Counc comments 10 5:95 ':0 $:50 10 5125 40 5400 40 1350 11.0 11,250
Su6md1 1 1348 2 10Ili 100283000 __ $0 _ 2 _ 0 10 00 8 _ $740 _ 10 230 82,740
IFTCPI
Tasks 1-6
Total 5521 6 01.092 9 51.275 3 5398 25 83,135 3 5299 37 53.657 34 53,195 5450 117.1 514,023 •Base•Optio08'
TRAFFIC CALMING PLAN 6-LA ROTONDA DRIVE
I Project Management
Task 1.1'Project Coordination and Administration 1 5 5225 30 S375 1.0 5115 1.0 5100 1.0 595 7.5 8910
Task 1.2 Project Meetings
Kickoff Meeting Meeting Agenda
Progress Meetings Presentation Materials
1.5 5293 30 $450 30 5375 15 5173 1.5 5150 1.5 8143 12.0 51583
Stakeholder Meetings Meeting Minutes
Traffic Safety Committee Meetings-DTCP Response(s)to post-meeting APIs
1st C r,Council Meeting/Presentation-Dll Tl'
Subtotal 0 825 2 $312 S ' 1675 0 10 6 1763 3 5299 3 1250 3 1247 $0 20.0 $2,570
2 Data Collection
Tasx 2.1.48-Hour Speed Counts(1) 5200 0.0 $200 •Speed radar count data
Task 2.2:24-Hour ADT Counts(1)100 0.0 8100 •ADT count data
Tack 2.3'Collect/Compile 845585ng Dots&Collision Data 10 5125 1.0 8100 10 595 3.0 8320 •Fold reconnaissance notes,photo logs and
Task 2.4.On-site Feld Observations and Measurements 80 51,000 80 8800 8.0 $760 5150 24.0 52.710 observation summaries
Subtotal 0 10 0 50 0 50 0 50 9 81.125 0 m 9 5908 9 5065 #1111 270 $3.330
3 Analyze Data and Identify issues
Tasr 3:Cs s
oo,Ana yses 0 5:25 20 1201 20 519: 5.0 5518 •Collision diagrams
Tau.3.5,:ht 0 stain:,Ana yses 1 0 5125 2 0 520: 2 0 $191 5.0 5518 •Sight distance diagrams
Subtotal 0 $0 0 $0 0 SO 0 30 2 5250 0 _ So 4 5403 4 0303 50 10.1 $1•in
4 Develop Traffic Calming Strategies&Options
CM of Rancho Palos Verdes-Six Traffic Calming Plans
KOA Corporation Page:01 3 6/142021C-59
Fee Estimate-Rev.2 KA PM/Senior Senior
Seneor
DM/Senior
Senior
Associate Associate
Prow i pa Is Associate Associate
Engineer Planner Designee Engineer Planner C.....rT Grand TotalEngineerPlanner
Reimbursable Deliverables
Task Name
No.
Hours Cost Hours Cost Noun Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Moors Coat
MIEMEIEMIIIIIMIMINIMIIIIMIII= NM IMMIMIIMIIMEIIIME1111•1111M MEM MIZE NEM EIEMINIIMMI MIMI .su,.„of reco,nenendm,on,
MI Task 4.2 Traffic Control Device U••rades MIIIIIMIIIIIMINIIIIIIIIIMI MEMO MEMICE17111111111MIN 113111MIM KII:MIIKEIN MEM .r I
11111:1101=1101ME INN MIN=MIIN MN EBEIMINIECIIIEEN EUEEMMI IEPZE 1111:21.111111E7 IMIIIMEE:111 un'hg ta"'""
MI Task 4 4 Coordtnation with RPV Police and F re/LACFD IIIIIIIMIIMEMEIE =MIIECNII:ENIIMMEllMIEICEMES3111 "hd"("r""ired)
IMOZIEMEIZEITEMINIIMEMEICEIMMIMIMMINIKIIIMIlEalltill=1111111111MIZEMINEEM •c'n'ePh."'Engineering c°"E"'"
NM IMIIINIMIIIIIMIIM:=OM Mil MEW OEM WAIMEA NMI INZEI Mil Mail NM MAI ELM KM II=SEM ELM EMIR
irm co.•ile Draft Traffic Cal,.•Plan(DTCP) M=.1..11=1. 11111.111111.M111=1.1.11M11.1..111.1.11.1. 111.1=11.11111
IIIME,a,Tra'rc :DI, :resent i,TSC EmmignimilgiumommiegmarEammimmENEENEEEEEREEEKBEE •Draft Traffic Calming Plan(DTCP)
ME 111111111=01111•1111111111111111111111•111MEEM MEI NMI IIMM 02131 MN 1131110•31M11 WEN Mil WM WEI III=11111131111113=1111111•3111111ffECONIXM
1111311111111=11111=MMIMMI=MIN=M 1111111111=1111•1111111111111111111111111111M1 .,,,,na,r,affic c Duca,
MEI Draft Fine Traffic Calmn•Plan(DPTCP)-•resent to CC MEINEELEINEMIEBIE WE IRE11MIN=MIMI=MIIEEIN ff=1111ZEKEZE EEI:MMIZEIM
a al""ng P1an'
1111.1FInal Traffic Calmn•Plan(FTCP)per CI Council comments IIMIN=MEMEMIEMENIMMI=IMINEIELIIIMZEMIMMENIKITINIIIIIMIIIEUCENEIEEN •
CC-A"r""''''T"ffic Calff"n9'an
111111111111.1111111111.1111==.1.MIMINEINIKEMWIC:IMMEIMEMEEMIMMIKEEMINE=MONEEMMONINIIIMINIEMI "CP1
r""1-6
111211111111M111111111EMIZEINEME1321111M13EMMEEZIEMIECEIMMI=INIIMIESIEMEEMIIIMICE=E1011=11 •e.se•Optional
TOTAL(6 TRAFFIC CALMII.PLANS,
MNI:=EZP 1111111=1 intlEMIIIIEM EILEI MEM EMI M:M EIM MN CM WM EMMEN UM NECINIZal 1111111111=111MI MEI
M.D..Collection MMEIN M:=WM INCINIEll ME EZEMNIEMEI MEM EMI==ME MU M43=111MEICI MCI
Ns Ana •Data and Identi issues IMMME==EICEMM EMI WM EIMMEMESECI ECM MIN MIN IIESIMINIEEEZI :EMENIMINIE33:311
MEL:=:auzia,acizioklummx MN MMIIIIESE3 MME1=11111•1133131MEMBEI ME MINIMEMEM:11=1102311111WM111123111M=11
I.Draft Traffic Cahni•Plan(DTCP) M1M 11123==111673 MM 0=11111MEMMINKEZ ME MN ME3111:9231W3INEE11 112 MIDI
M3M1=112EIZEIIMEINFICEINEEMEMIMMEMMETIZZIMMEMIIIIIIIIIIEMEIMMIZIMLMNEEMINIMII
l •All Pro,ects
12=1EMEEMEEMIIIIIERIE3ZEINEINEZEMENEEMEINIMMIENELICIIIMIEEEIEMEM/11111111==M111=13 •..-•option,
c,,,,or Rancno Palos,,de•S,,,anc Calrmng PJans
KOA Corporabon Pape 3013 5C-60
EXHIBIT "D
SCHEDULE OF PERFORMANCE
01203 0006/695867 1 EQG D-1 C-61
2141 W.Orangewood Avenue,Orange, CA 92868
T:714. 573.0317 I F:714.573.9534 I www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA
STAFFING
Mr. Stephen Bise will be the project manager of this project. Greg Garces will serve duly as Deputy Project
Manager and the designated person for the City to contact regarding the day-to-day status of the project.
KOA Corporation reserves the right to change the assigned staffing on this project if necessary.
WORK SCHEDULE
KOA will work with the client to maintain a mutually agreeable schedule for the completion of the project.
KOA Corporation envisions a six (6) month schedule from authorization,to the delivery of the Final
Traffic Calming Plans to the client. Incorporation of comments for each study/report can be accomplished
usually within five to eight business days.
RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 30
City of Rancho Palos Verdes MC13039 C-62
2141 W.Orangewood Avenue,Orange,CA 92868
T:714.573.0317 I F:714.573.9534 I www.koacorp.
comKomMONTEREYPARKORANGEONTARIOSANDIEGO
AUTHORIZATION
Work will begin upon writing notice to proceed and/or executed service agreement.
Sincerely,
Stephen Bise
Vice President I Managing Director
KOA CORPORATION
RANCHO PALOS VERDES DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 31
City of Rancho Palos Verdes MC13039 C-63