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AMG and Associates Inc (Change Order 021)City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 www.publicworks@rpvca.gov CHANGE ORDER MEMORANDUM TO: RAMZI AWWAD, DIRECTOR OF PUBLIC WORKS FROM: ERIN JONES, GRIFFIN STRUCTURES DATE: MARCH 27, 2023 SUBJECT: LADERA LINDA COMMUNITY PARK CONSTRUCTION CHANGE ORDER NUMBER: 21 Description of Construction Change Order This change order is for the cost to repair the existing joint in the paddle tennis courts and replace the existing posts and hardware with new posts and hardware. Justification The sealant in the control joint of the paddle tennis court is old and deteriorated, and the net posts and hardware are in poor condition. The project plans do not call for replacement of the joint sealant, net posts and hardware so the City requested a proposal for the work. Cost Analysis The contractor met with the installer on site to observe the existing conditions and prepare repair pricing. Griffin Structures reviewed the proposal scope and pricing. Reference the attached pricing analysis. Schedule Analysis No time extension was requested by the contractor, and work is expected to be completed within the original construction timeframe. Attachments: Construction Contract Change Order Form Construction Contract Change Order Summary Sheet Contractor’s Change Order Proposal DocuSign Envelope ID: 6032E770-F80F-4FF0-AA25-7137EFF2D215 GRIFFIN STRUCTURES PRICING ANALYSIS - ESTIMATED COST OF WORK PCO 32 - Paddle Tennis Court Crack Repair & New Posts Labor rates are DIR rates and do not include subcontractor burden 66.29 Equipment rates are CalTrans Description Qty Unit Rate Cost Note Labor - Remove Caulk, Clean, Grind Smooth 16 Hr 66.29 1,060.64 Crew of 2, custom work, productivity estimated Labor - New Caulk 12 Hr 66.29 795.48 Labor - Remove (4) Existing Net Posts 16 Hr 66.29 1,060.64 Labor - Install (4) New Net Posts & Footings 16 Hr 66.29 1,060.64 Equipment - Jackhammer 8 Hr 1.05 8.40 Equipment - Work Truck 32 Hr 42.39 1,356.48 Material - SikaFlex Sealant (5 Gallon Can)5 Ea 145.00 725.00 Material - Concrete (short load, delivered)1 Ea 400.0 400.00 Material - (2) Pair New Net Posts & Hardware 2 Ea 605.00 1,210.00 Subtotal 7,677.28 Subtotal Subcontractor Work 7,677.28 Subcontractor Markup 8,445.01 AMG OH&P 591.15 AMG Insurance 115.16 AMG Bond 83.84 TOTAL 8,467.43 DocuSign Envelope ID: 6032E770-F80F-4FF0-AA25-7137EFF2D215 PCO 32 - Paddle Tennis Court Crack Repair & New Posts MATERIAL LABOR EQUIP QTY Rate Cost QTY Rate Cost Qty Rate Cost 72 9.22 663.84 0 0 2 4265.00 8530.00 0 0 0.00 0 0 9193.84 0 0 SUBTOTAL 9,193.84 Sales Tax Markup SUB SUBCONTRACTOR TOTAL 9,193.84 AMG GCs SUBTOTAL 9,193.84 AMG OH&P 643.57 AMG Insurance 137.91 AMG Bond 99.75 TOTAL 10,075.07 DocuSign Envelope ID: 6032E770-F80F-4FF0-AA25-7137EFF2D215 City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 www.publicworks@rpvca.gov 8405 11 0 0 11 0 0 0 0 0 0 0CO#10 $42,918.80 Working Days 11/09/22 CO#8 $6,437.02 Working Days 09/27/22 CO#9 $1,818.52 Working Days 11/09/22 CO#6 $824.34 Working Days 09/01/22 CO#7 $10,202.36 Working Days 09/27/22 CO#4 $8,558.42 Working Days 09/01/22 CO#5 -$5,378.25 Working Days 09/01/22 CO#2 $12,628.58 Working Days 08/09/22 CO#3 $53,526.25 Working Days 08/31/22 CHANGE ORDER NUMBER COST AMOUNT SCHEDULE EXTENSION DATE CO#1 $54,534.52 Working Days 05/27/22 ORIGINAL COMPLETION DATE:07/27/23 TOTAL SCHEDULE CHANGE ORDERS:Working Days NEW CONTRACT COMPLETION DATE:08/11/23 $1,029,075.00 TOTAL CHANGE ORDERS COST:$325,997.17 NEW CONTRACT AMOUNT:$14,046,997.17 REMAINING CONTINGENCY AMOUNT:$703,077.83 PURCHASE ORDER NUMBER:20220215 ACCOUNT NUMBER:330-400-8405-8403 ORIGINAL CONTRACT AMOUNT:$13,721,000.00 ORIGINAL CONTINGENCY AMOUNT: PREPARED BY:JAMES O'NEILL CONTRACTOR NAME:AMG & Associates, Inc. CONTRACT NUMBER:FY2022-050 CONSTRUCTION CHANGE ORDER SUMMARY SHEET PROJECT NAME:Ladera Linda Community Park DATE:02/21/23 PROJECT CODE: 1 of 2 DocuSign Envelope ID: 6032E770-F80F-4FF0-AA25-7137EFF2D215 4/13/2023 City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 www.publicworks@rpvca.gov 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO#29 Working Days CO#30 Working Days CO#27 Working Days CO#28 Working Days CO#25 Working Days CO#26 Working Days CO#23 Working Days CO#24 Working Days CO#21 $10,075.07 Working Days 02/21/23 CO#22 Working Days CO#19 $17,562.82 Working Days 02/09/23 CO#20 $3,679.17 Working Days 02/16/23 CO#17 $12,582.87 Working Days 02/03/23 CO#18 $16,546.62 Working Days 02/09/23 CO#15 -$3,117.01 Working Days 01/17/23 CO#16 $59,788.90 Working Days 02/02/23 CO#13 $0.00 Working Days 12/30/22 CO#14 -$20,112.42 Working Days 12/30/22 CO#11 $33,868.27 Working Days 12/01/22 CO#12 $9,052.32 Working Days 12/01/22 CHANGE ORDER NUMBER COST AMOUNT SCHEDULE EXTENSION DATE 2 of 2 DocuSign Envelope ID: 6032E770-F80F-4FF0-AA25-7137EFF2D215 City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 www.publicworks@rpvca.gov 8405 21 0.0 LS 1.0 LS 1.0 LS 0.0 LS 1.0 LS 1.0 LS 0.0 LS 1.0 LS 1.0 LS 0.0 LS 1.0 LS 1.0 LS 0 11 0 NEW CONTRACT AMOUNT:$14,046,997.17 NEW COMPLETION DATE:08/11/23 TOTAL OF CHANGE ORDER #1-20:$315,922.10 TOTAL OF TIME EXTENSIONS #1-20:Working Days TOTAL OF CHANGE ORDER #21:$10,075.07 TOTAL OF TIME EXTENSIONS #21:Working Days Totals $10,075.07 0 A TIME EXTENSION OF WORKING DAYS WILL BE ALLOWED FOR THIS WORK ORIGINAL CONTRACT AMOUNT:$13,721,000.00 ORIGINAL COMPLETION DATE:07/27/23 4 012600 AMG Bonding $99.75 $99.75 0 3 012600 AMG Insurance $137.91 $137.91 0 2 012600 AMG Overhead $643.57 $643.57 0 ADDITIONAL WORKING DAYS 1 321373 AMG PCO 32 - Paddle Tennis Court Repairs $9,193.84 $9,193.84 0 This change order is for the cost to repair the existing joint in the paddle tennis courts and replace existing net posts and hardware. SUMMARY OF QUANTITY CHANGES ITEM NO. SPEC CODE DESCRIPTION ORIGINAL QUANTITY NEW QUANTITY QUANTITY DIFFERENCE UNIT PRICE PRICE DIFFERENCE CHANGE ORDER NUMBER:DATE:02/21/23 CONTRACTOR NAME:AMG & Associates, Inc. DESCRIPTION AND LOCATION OF PROPOSED WORK CONSTRUCTION CHANGE ORDER FORM CONTRACT NUMBER:FY2022-050 PROJECT NAME:Ladera Linda Community Park PURCHASE ORDER NUMBER:20220215 PROJECT CODE: DocuSign Envelope ID: 6032E770-F80F-4FF0-AA25-7137EFF2D215 City of Rancho Palos Verdes Department of Public Works 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 (310)544-5252 www.publicworks@rpvca.gov 21 Recommended: Erin Jones Date: Construction Manager, Griffin Structures Signature Contractor:Date: Signature City:Date: Signature Date: Public Works Director Signature Ara Mihranian Date: City Manager Signature Lincoln Lo Contract Officer Ramzi Awwad By signing this Change Order, Contractor understands and agrees that it is accepting the specified sums and adjustment of contract time of completion (if any) set forth herein as full, final and complete satisfaction of any and all claims by Contractor for all costs and expenses of Contractor and anyone for whom Contractor may be responsible for the work referred to herein, including but not limited to costs or expenses of the Contractor or any of its subcontractors, materials suppliers, vendors or anyone else for whom Contractor is responsible, for labor, materials, services or equipment, no matter how characterized, whether known or unknown to Contractor, including but not limited to, all field and home office overhead, delay costs/claims, acceleration costs/claims, unabsorbed or under-absorbed home office overhead, extended field costs, general conditions, claim preparation costs, inefficiencies, or the like, no matter how characterized. Contractor further understands and agrees by signing this Change Order that any attempt by Contractor to purportedly reserve rights to claim additional time or compensation for the work referred to herein, is void. Except as set forth, all terms and provisions of the contract and all prior change orders remain in full force and effect. Execution of this Change Order by both parties constitutes a binding agreement. This document constitutes the entire agreement between the parties. The person signing this Change Order for Contractor hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Contractor. Anthony R. Traverso Vice President/Secretary/Treasurer Accepted and Executed by: PURCHASE ORDER NUMBER:20220215 CHANGE ORDER NUMBER:PROJECT CODE:8405 CONTRACTOR NAME:AMG & Associates, Inc. CONSTRUCTION CHANGE ORDER FORM CONTRACT NUMBER:FY2022-050 PROJECT NAME:Ladera Linda Community Park 2/21/23 Anthony R. Traverso Digitally signed by Anthony R. Traverso Date: 2023.02.27 09:55:46 -08'00' DocuSign Envelope ID: 6032E770-F80F-4FF0-AA25-7137EFF2D215 4/7/2023 4/13/2023 4/14/2023 AMG & Associates Inc. 26535 Summit Circle Santa Clarita, California 91350 Phone: (661) 251-7401 Fax: (661) 251-7405 Project: 01-22-157 - Ladera Linda Community Center and Park 32201 Forrestal Dr. Rancho Palos Verdes, California 90275 Prime Contract Potential Change Order #032: CE #077 - Tennis Court Crack Repair TO: City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, California 90275 FROM: AMG & Associates, Inc. 26535 Summit Circle Santa Clarita, California 91350 PCO NUMBER/REVISION: 032 / 0 CONTRACT:City Project No. 8405 - Ladera Linda Community Park Project REQUEST RECEIVED FROM: Janet Bangs (Trueline Construction & Surfacing, Inc.) CREATED BY: Christopher Tumasone (AMG & Associates, Inc.) STATUS: Pending - In Review CREATED DATE: 2/9/2023 REFERENCE: PRIME CONTRACT CHANGE ORDER: None FIELD CHANGE: No LOCATION: ACCOUNTING METHOD: Amount Based SCHEDULE IMPACT: PAID IN FULL: No EXECUTED:No SIGNED CHANGE ORDER RECEIVED DATE: TOTAL AMOUNT: $10,075.07 POTENTIAL CHANGE ORDER TITLE: CE #077 - Tennis Court Crack Repair CHANGE REASON: Client Request POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows) CE #077 - Tennis Court Crack Repair This change event covers the cost for Trueline to provide repairs to the existing paddle tennis court. ATTACHMENTS: Est_7939_from_Trueline_Construction__Surfacing_Inc._96188.pdf #Budget Code Description Amount 1 03-350.S Concrete Finishing.Commitment $9,193.84 Subtotal:$9,193.84 Overhead (7.00% Applies to all line item types.):$643.57 Insurance (1.50% Applies to all line item types.):$137.91 Bonding (1.00% Applies to all line item types.):$99.75 Grand Total:$10,075.07 City of Rancho Palos Verdes AMG & Associates, Inc. 30940 Hawthorne Blvd. 26535 Summit Circle Rancho Palos Verdes, California 90275 Santa Clarita, California 91350 ProcoreArchitectSignHere ProcoreArchitectSignedDate ProcoreOwnerSignHere ProcoreOwnerSignedDate ProcoreGeneralContractorSignHere ProcoreGeneralContractorSignedDate SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE AMG & Associates Inc.Page 1 of 1 Printed On: 2/9/2023 07:52 AM PCO #032 2/9 - Griffin Structures receivedDocuSign Envelope ID: 6032E770-F80F-4FF0-AA25-7137EFF2D215 Change Order Request Date 12/1/2022 Estimate # 7939 Name / Address AMG & Associates 26535 Summit Circle Santa Clarita, CA 91350 Project Name/Location Ladera Linda Community Park Rancho Palos Verdes Trueline Construction & Surfacing, Inc. 12397 Doherty Street Riverside, CA 92503 951-817-0777 www.gotrueline.com Change Order Nu... Total Signing this Quote constitutes acceptance of the terms of the Quote, including the exclusions noted herein______________________________________ License No. 662625, DIR 1000006579 Trueline is a member of ASBA, CPRS, CASBO & USTA Trueline is an approved applicator of Plexipave, Sportmaster, Guardian Crack Repair System and Armor Crack Repair System Payment to be made as follows: UPON COMPLETION. 1.5% NET 30 DAYS PLUS LEGAL & ATTORNEY FEES. Acceptance of Proposal - The above prices, ecifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be as outlined above. NOTE: This proposal may be withdrawn by us if not accepted within 60 days. Description Qty U/M Rate Total Sport Court Change Order Request Remove and replace caulking with Sika-Flex 2CSL Grind edges for proper adhesion 72 ft 9.22 663.84 Remove and replace net posts-Remove old paddle tennis net posts. Jackhammer out old posts. Provide and install (2) sets of pickleball net posts. Create footings, install posts. 2 4,265.00 8,530.00 $9,193.84 DocuSign Envelope ID: 6032E770-F80F-4FF0-AA25-7137EFF2D215 Certificate Of Completion Envelope Id: 6032E770F80F4FF0AA257137EFF2D215 Status: Completed Subject: Ladera Linda Community Park - Change Orders 21, 22 and 23 Source Envelope: Document Pages: 34 Signatures: 9 Envelope Originator: Certificate Pages: 5 Initials: 3 James O'Neill AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 joneill@rpvca.gov IP Address: 72.34.97.146 Record Tracking Status: Original 4/7/2023 11:47:19 AM Holder: James O'Neill joneill@rpvca.gov Location: DocuSign Signer Events Signature Timestamp Lincoln Lo llo@rpvca.gov Public Works Deputy Director City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 72.34.97.146 Sent: 4/7/2023 12:05:58 PM Viewed: 4/7/2023 12:56:44 PM Signed: 4/7/2023 1:00:52 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ramzi Awwad rawwad@rpvca.gov Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 104.174.65.192 Sent: 4/7/2023 1:00:58 PM Resent: 4/12/2023 2:14:50 PM Viewed: 4/13/2023 3:52:34 PM Signed: 4/13/2023 3:57:28 PM Electronic Record and Signature Disclosure: Accepted: 3/2/2023 10:45:19 AM ID: 3242b72d-4755-489d-8e5f-7c62dc360470 Trang Nguyen tnguyen@rpvca.gov Director of Finance City of Rancho Palos Verdes Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 72.34.97.146 Sent: 4/13/2023 3:57:37 PM Viewed: 4/13/2023 4:13:22 PM Signed: 4/13/2023 4:17:24 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ara Mihranian aram@rpvca.gov Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 104.34.113.36 Sent: 4/13/2023 4:17:31 PM Viewed: 4/14/2023 11:48:41 AM Signed: 4/14/2023 11:50:05 AM Electronic Record and Signature Disclosure: Accepted: 4/14/2023 11:48:41 AM ID: be301a6e-75e3-4f4a-8f8e-f7d70462f23a In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp City Clerk cityclerk@rpvca.gov Security Level: Email, Account Authentication (None) Sent: 4/14/2023 11:50:14 AM Viewed: 4/17/2023 12:54:49 PM Electronic Record and Signature Disclosure: Accepted: 2/1/2023 3:10:58 PM ID: 505eed45-7ed0-4db8-aae6-ef6eedfef03d Erin Jones ejones@griffinstructures.com Security Level: Email, Account Authentication (None) Sent: 4/14/2023 11:50:15 AM Viewed: 4/14/2023 12:28:18 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lorna Cloke lornac@rpvca.gov Security Level: Email, Account Authentication (None) Sent: 4/14/2023 11:50:16 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/7/2023 12:05:58 PM Certified Delivered Security Checked 4/14/2023 11:48:41 AM Signing Complete Security Checked 4/14/2023 11:50:05 AM Completed Security Checked 4/14/2023 11:50:16 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Rancho Palos Verdes (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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