CC SR 20221220 J - FY2021-22 Year-End and FY2022-23 Q1
CITY COUNCIL MEETING DATE: 12/20/2022
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action regarding the FY 2021-22 Year-end Unaudited
Financial Report and the FY 2022-23 First Quarter Report.
RECOMMENDED COUNCIL ACTION:
(1) Receive and file the FY 2021-22 Year-end Unaudited Financial Report;
(2) Approve the Purchase Order Carryover Schedule of $16,743,224 from FY 2021-
22 to FY 2022-23, thus, approving the following:
i. Decreasing FY 2021-22 Final Budget for the following: $447,073 (General
Fund), $12,405,026 (Capital Infrastructure Program), $2,383,757 (Federal
Grants – ARPA), $4,039 (Abalone Cove Sewer), $142,502 (Gas Tax),
$203,321 (Measure R), $31,337 (Measure W), $286,608 (Proposition C),
$612,129 (Quimby), $220,938 (State Grants), $4,194 Waste Reduction,
and $2,300 (Equipment Replacement); and
ii. Increasing FY 2022-23 Budget for the following: $447,073 (General Fund),
$12,405,026 (Capital Infrastructure Program), $2,383,757 (Federal Grants
– ARPA), $4,039 (Abalone Cove Sewer), $142,502 (Gas Tax), $203,321
(Measure R), $31,337 (Measure W), $286,608 (Proposition C), $612,129
(Quimby), $220,938 (State Grants), $4,194 Waste Reduction, and $2,300
(Equipment Replacement).
(3) Approve Continuing Appropriations of $5,255,573 from FY 2021-22 to FY 2022-
23, thus, approving the following:
i. Decreasing FY 2021-22 Final Budget for the following: $1,272,000 (General
Fund), $1,896,901 (Capital Infrastructure Program), $1,027,385 (Federal
Grants – ARPA), $505,000 (Gas Tax), $200,000 (Measure M), $95,000
(Measure R), and $125,174 (Proposition C), $134,114.
ii. Increasing FY 2022-23 Budget for the following: $1,272,000 (General
Fund), $1,896,901 (Capital Infrastructure Program), $1,027,385 (Federal
Grants – ARPA), $505,000 (Gas Tax), $200,000 (Measure M), $95,000
(Measure R), and $125,174 (Proposition C), $134,114.
(4) Receive and file the FY 2022-23 First Quarter Financial Report;
(5) Approve additional appropriation of $220,000 for the American Rescue Plan Act
(ARPA) in FY 2022-23 for the Ladera Linda Community Park Project; and
(6) Approve allocating the available budget balance of $220,000 in the CIP Fund for
the Western Avenue Beautification Project.
FISCAL IMPACT: The recommended Council actions will increase the FY 2022-23
budget by approximately $22.2 million in various funds.
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Amount Budgeted: N/A
Additional Appropriation: $22,198,798
Account Number(s): Various accounts; see Attachments A and B
ORIGINATED BY: Jason Loya, Senior Administrative Analyst
Vina Ramos, Deputy Director of Finance
REVIEWED BY: Trang Nguyen, Director of Finance
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Purchase Order Carryover Schedule (page A-1)
B. Additional Appropriation Schedule (page B-1)
BACKGROUND:
The following financial report as of June 30, 2022 is presented for the City Council’s
review. The year-end report is one of the financial reports prepared annually , delivering
results for the fiscal year that started on July 1, 2021 and ended on June 30, 2022. The
purpose of the report is to compare actual revenues and expenditures over year -end
estimates, with the emphasis of the General Fund. The Fiscal Year 2021-22 year-end
report includes the following:
• General Fund year-end results
• General Fund balance reconciliation
• Capital Improvement Program, Special Revenue Funds, Other Funds
results
• Purchase Order carryover and Continuing Appropriation requests
The City’s external auditor, CliftonLarsonAllen LLP (CLA) started the audit process in mid -
October and is estimated to finish by mid-December. Therefore, the numbers presented
in this report are unaudited. However, Staff anticipates no material changes and expects
another year of a clean audit. To complete the audit process, CLA will present the report
to the City Council Audit Subcommittee, comprised of Councilmember Bradley and
Councilmember Alegria in January or February 2023. Subsequently, Staff will report the
audit results and submit the Annual Comprehensive Financial Report (ACFR) to the City
Council and the Finance Advisory Committee (FAC).
In addition to the year-end report, Staff has reviewed all revenues and expenditures for
FY 2022-23 first quarter, concentrating on the General Fund. Overall, the main goal of
the report is to identify any substantial changes between the adopted budget and the first
quarter results that may require adjustments to the current budget and the financial model.
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DISCUSSION:
1. Fiscal Year 2021-22 General Fund Year-End Results
At the City’s Budget Adoption hearing held on June 21, 2022, Staff projected FY 2021 -22
General Fund revenues to end the year at approximately $35.1 million and expenditures
to end at almost $32.6 million, including transfers, resulting in a positive varia nce of over
$2.5 million (revenues to expenditures). The General Fund unaudited actual year -end
results show the City’s operations ending the year with total revenues of over $36.2 million
and $31.6 million of expenditures, including transfers, resulting in a positive variance of
almost $4.6 million (revenues to expenditures). The following table is a summary of Fiscal
Year 2021-22 General Fund results.
Table 1 – FY 2021-22 General Fund Summary
Compared to the year-end estimates, the fund balance increased by almost $2.1 million
or 7% over year-end estimates. This change was the result of the unaudited actual for
revenues ending higher than year-end estimates by approximately $1.1 million and
underspending of almost $1 million in expenditures.
The increase in revenues is primarily from higher-than-expected inflow from transient
occupancy tax, sales tax, utility users’ tax, and other taxes and miscellaneous revenue.
The positive variance for expenditures is mainly due to timing for the purchase and
managing of real properties commonly known as the Lower Filiorum and Plumtree
Properties, which closed escrow in July of 2022, the start of FY 2022-23. The subsequent
discussion includes details of the results of FY 2021-22 revenues and expenditures.
General Fund Revenues
Revenues increased by nearly $1.1 million or 3.1% compared to year-end estimates,
including transfers. Table 2 provides an overview of major revenue sources and compares
the year-end estimates to unaudited year-end actuals.
Category
FY 2021-22
Revised
Budget
FY 2021-22
Year-End
Estimates
FY 2021-22
Unaudited
Actuals
Changes to
Year-End
Estimates
Revenues 30,425,700$ 35,128,700$ 36,221,444$ 1,092,744$
Expenditures (33,258,921) (32,589,238) (31,628,316) (960,922)
Total Surplus (2,833,221)$ 2,539,462$ 4,593,127$ 2,053,665$
*Including Transfers
*Excluding Requests for: PO Carryover $447,073 and Continuing Appropriation of $1.3M
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Table 2. FY 2020-21 General Fund Revenues – Estimates vs. Actuals
A significant shift in the economy took place during FY 2021 -22 and led to a favorable
return toward historical figures. Because of the ongoing recovery, Staff adjusted revenue
projections to $35.1 million during the third quarter financial review. The economic
upswing and rebound in General Fund revenues was highlighted throughout the budget
cycle and remained consistent until year-end. According to unaudited year-end actuals,
the City received over $36.2 million in total revenues and exceeded expectations by $1.1
million or 3.1%, including transfers. A summary of key changes to major revenue sources
is detailed below.
Property Tax
Revenues came in at $15.7 million, $2,258 or 0.01% lower than year -end estimates. The
slight negative variance between year-end estimates to unaudited actuals is attributed to
Secured and Redevelopment Property Tax Trust Fund (RPTTF) revenues . Property
transfer tax revenue, however, experienced greater than expected growth and ended the
year at $735,378, nearly $50,000 above year-end estimates. Vehicle License Fees (VLF)
also exceeded year-end estimates by $32,000, ending the year at $5.6 mill ion. Overall,
robust sales activity positively contributed to a growth of 4.4% in FY 2021-22 revenues
compared to the prior year. As home values continued to rise, sales prices rose
accordingly due to low inventory and affordable mortgage rates at that time.
Transient Occupancy Tax (TOT)
Transient Occupancy Tax is separated into two categories; TOT revenue from Terranea
Resort and miscellaneous TOT revenue received from America’s Best Value Inn and the
Terranea Casita/Villa rental properties. During the mid-year review, Staff projected $5.5
million in revenue from Terranea and $220,000 from all miscellaneous properties. As the
hospitality and travel industries began to recover, projections for Terranea were increased
by $1.9 million during the third quarter review. A substantial rebound in these industries
led to $5.9 million in TOT revenue received from Terranea ending FY 2021 -22, the highest
amount on record. Miscellaneous TOT revenues accounted for $223,600. Combined,
Revenue Source Adopted
Budget
3rd Qtr Year-End
Estimates
Unaudited Year-End
Actuals
Property Tax 14,960,300$ 15,744,100$ 15,741,842$ (2,258)$ -0.01%
Transient Occupancy Tax 3,978,400 5,750,100 6,170,132 420,032 7.3%
Sales Tax 2,163,400 2,510,600 2,782,443 271,843 10.8%
Permits & Fees 2,083,100 3,263,900 3,338,328 74,428 2.3%
Franchise Tax 2,150,000 2,150,000 2,278,003 128,003 6.0%
Utility Users Tax 1,915,000 2,317,100 2,525,992 208,892 9.0%
Other Taxes & Misc. Revenues 2,825,500 3,042,900 3,074,704 31,804 1.0%
Subtotal 30,075,700 34,778,700 35,911,444 1,132,744 3.3%
Transfers In 350,000 350,000 310,000 (40,000) -11.4%
Total 30,425,700$ 35,128,700$ 36,221,444$ 1,092,744$ 3.1%
Changes from Year-
End Estimates
FY 2021-22
4
total TOT revenues surpassed year-end estimates by $420,000 or 7.3%, finishing the
year at $6.2 million.
Sales Tax
Revenue in this category experienced a strong and consistent recovery this fiscal year ,
which led Staff to update year-end estimates, increasing projections by 6.2% from $2 .4
million to $2.5 million. This trend was partly attributed to the continued recovery from
restaurants and hotels along with increased revenue from the state and county pools.
Other than Terranea, golf clubs/courses lifted the leisure/entertainment catego ry, and all
restaurant segments had strong performances. Marshalls reported the strongest sales
quarter in its history, which boosted general consumer goods along with higher taxable
sales from the mortuary and memorial park. Revenue ended the year at $2.8 million,
roughly $271,800 or 10.8% over the year-end estimate of $2.5 million.
Permits and Fees
Revenue from permits and fees ended the year at $3.3 million, exceeding the year -end
estimate by $74,428 or 2.3%. This revenue source is comprised of roughly 14 permit and
fee types, such as building and safety permits, plan check permits, planning and zoning
permits, and animal licenses. The average total number of permits and other building
activities outperformed the previous fiscal year, lifting activity upward to pre-pandemic
levels. Implementation of the new fee structure in July 2021 also supported growth.
Franchise Tax
The City received $2.3 million in revenue, approximately $128,000 or 6% above year-end
estimates of $2.2 million. The City receives franchise tax revenue from franchisees for
the use of municipal rights-of-way. This revenue source primarily comes from Southern
California Edison and Southern California Gas Company.
User Utility Tax
Revenue ended the year at $2.5 million, $208,892 or 9% over year-end estimates. UUT
is dependent on outside factors, including weather conditions, consumption of utilities,
natural gas prices, and rate increases. Consumers continued to pay substantially higher
costs for utilities due to persistent inflationary pressures, leading to higher than typical
revenues received in this category.
Other Taxes and Miscellaneous Revenue
This revenue category consists of approximately 20 unique revenue sources, including
business license tax, golf tax, interest earnings, rental/lease, and parking lot fees. In total,
these other revenue sources combined for $3 million in revenue, approximately $31,800
or 1% higher than year-end estimates. The revenue categories that had the largest impact
on this better-than-expected performance were golf tax which ended the year at $730,966
(year-end estimate of $600,000), parking lot fees with $273,325 (year-end estimate
$200,000), and rental/lease revenue with $607,127 (year-end estimate $472,000).
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General Fund Expenditures
At the end of FY 2021-22, total expenditures ended the year at $31.6 million,
approximately $1 million or 3% lower than year-end estimates, including transfers-out.
Table 3 summarizes the expenditures by category, revised budget, year -end estimates,
variances, and percent of change in the General Fund.
Table 3 – FY 2020-21 General Fund Expenditures – Estimates vs. Actuals
The following sections of the report are highlights of the changes to the year -end
estimates reported at the preliminary budget in May 2022.
Personnel Costs
Salaries and benefits account for $12 million or 36% of the total revised budget, including
transfers. At the end of the third quarter, Staff projected to end the year lower than
budgeted at approximately $10.3 million due to unfilled vacancies and delayed
recruitments. Based on the year-end actuals of almost $10.4 million, this category is
slightly over than estimated by $111,200 or 1%. This amount is a combination of
unanticipated vacation buy-outs from employee separations and using salary savings for
temporary contract services for unfilled vacant positions based on increased service
demands.
Non-Personnel Costs
This category includes the Los Angeles County Sheriff contract, legal services, repairs
and maintenance, professional and technical, supplies, training and conference, and
miscellaneous expense. This category ended the year with $15.8 million, which is almost
$1.5 million or 9% lower than the year-end estimates. The positive variance over year-
Expenditure Category
Revised
Budget
3rd Qtr Year-End
Estimates
Unaudited
Year-End
Actuals
Salaries 8,652,400$ 7,284,500$ 7,484,653$ 200,153$ 3%
Benefits 3,377,800 3,006,800$ 2,917,882 (88,918) -3%
Legal Services 940,000 933,100 910,480 (22,620) -2%
Sheriff Contract 7,150,200 7,150,200 6,985,320 (164,880) -2%
Supplies 605,586 611,586 496,310 (115,276) -19%
Professional & Technical 3,357,671 2,870,389 2,649,259 (221,130) -8%
Repairs & Maintenance 2,698,174 2,676,259 2,650,626 (25,633) -1%
Training/Conference 346,405 268,119 233,688 (34,431) -13%
Capital 1,509,554 1,441,200 444,539 (996,661) -69%
Misc - General Liabilities Premium 735,400 735,000 737,134 2,134 0%
Misc -Equipment Replacement Charges 314,500 308,400 308,400 0 0%
Misc - Other 293,231 295,585 385,510 89,925 30%
Subtotal 29,980,921 27,581,138 26,203,801 (1,377,337)-5%
Transfers Out 3,278,000 5,008,100 5,424,515 416,415 8%
Total 33,258,921$ 32,589,238$ 31,628,316$ (960,922)$ -3%
Changes from
Year-End Estimates
FY 2021-22
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end is primarily from an unspent budget in capital for land purchase and professional and
technical services.
The highlights of the major variances for non-personnel costs are as follows:
Capital
The Capital category ended the year at approximately $996,600 or 69% lower than
estimated year-end amount of $1.4 million. The majority of the unspent amount is due to
timing from the $1.3 million for the purchase and managing certain real properties
commonly known as the Lower Filiorum and Plumtree properties. The remaining balance
for the purchase will be requested as a continuing appropriation for the final transaction
that was completed in July 2022.
Professional and Technical Services
Professional and technical services ended at approximately $2.6 million. Based on the
year-end projection of $2.8 million, this category ended the year lower than projected by
$221,100 or 8%. The unspent budget amounts are from projects that were already
approved but not completed by year-end such as the housing element, traffic calming,
employee classification and compensation study, and other minor contract services. The
purchase order balances will be requested to be carried over in FY 2022 -23.
Repairs and Maintenance
At the end of the fiscal year, repairs and maintenance ended at approximately $2.7 million,
which is $25,600 or 1% lower compared to the year-end estimates. Of this amount,
$275,000 is unspent budget on unfinished projects and includes purchase order carryover
requests. The unspent amount is mainly from the resurfacing of basketball and tennis
courts, which are expected to be completed in FY 2022-23.
Supplies, Training, and Conference
Due to additional identified savings and reduced activities in the fourth quarter, these line
items resulted in additional savings by year-end. Supplies ended the year at $452,600
resulting in $61,800 or 12% lower than year-end estimates. Of this amount, a purchase
order of $11,100 will be requested to carryover to complete the purchasing of trash cans
for parkways.
Similarly, training and conference ended the year with additional savings of $36,700 or
14% over year-end projections of $233,700. Since training and conference are budgeted
annually, there are no purchase order carryover requests for this line item.
Miscellaneous – General Liabilities Premium, Equipment Replacement Charges, Other
This category includes the City’s insurance payment premium, equipment replacement
charges to the departments (for future use), and other miscellaneous expenses such as
merchant fees. At the end of the fiscal year, the miscellaneous category ended at $1.4
million. This is $92,000 or 7% higher than estimated, mainly due to the increase in
merchant fees. The merchant fees are from the increased financial transaction activities
from permits, business licenses, online tax payments, recreation registration classes, and
collected parking fees at Abalone Cove.
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Overall, Table 4 is a summary of purchase order (PO) carryover requests and continuing
appropriation requests for General Fund by category. Additional details are presented in
a later section of the report.
Table 4 – PO Carryover and Continuing Appropriation Requests
Transfers-Out
This category ended the year at $5.4 million which includes transfers from the General
Fund to the Capital Infrastructure Program Fund (CIP), Employee Pension Service Fund,
and other Special Revenues Funds. The transfers to CIP ended the year at almost $4.7
million, approximately $416,400 or 10% higher than estimated. This is largely from the
higher than expected of TOT revenues. The remaining transfers to the Employee Pension
Service Fund of $640,000, Portuguese Bend of $55,000, and Subregion One of $30,00 0
were on target, ending the year the same as year-end estimates at $725,000.
General Fund Balance Reconciliation
The fund balance reconciliation begins with the beginning fund balance, revenues
received and transfers-in, less operating expenditures and transfers-out. The remaining
calculation recognizes any designations impacting the fund balance at the end of the year,
such as the 50% Policy Reserve, purchase orders that were in process at year-end, and
continuing appropriations. The resulting amount is the unrestricted excess fund balance
reserve (surplus) remaining at the end of the year.
At the end of FY 2021-22, the General Fund Balance ended at almost $30.4 million, an
increase of $2.1 million or 7% over year-end estimates of $28.3 million. After the City
Council’s 50% Reserve Policy, accounting for purchase order carryover items, and
continuing appropriations, the General Fund has an unrestricted excess surplus of
approximately $15.7 million. This is an increase of $531,00 or 3% over year-end estimates
of $15.2 million. Table 5 below is a reconciliation of the changes to estimates and the
reconciliation of the General Fund balance at the end of FY 2021 -22.
Category PO Carryover
Continuing
Appropriation
Capital $79,115 $985,000
Professional and Technical 288,566 0
Repairs and Maintenance 53,621 287,000
Supplies 11,128 0
Training 14,643 0
TOTAL $447,073 $1,272,000
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Table 5 – FY 2021-22 Fund Balance Reconciliation
Capital Infrastructure Program Fund, Special Revenue Funds, Other Funds
Capital Infrastructure Program (CIP) Fund
The CIP Fund ended the year with a fund balance of approximately $38.1 million. Of this
amount, the FY 2021-22 total General Fund TOT transfers-in is approximately $4.4 million
and an additional transfers-in of $309,200 from prior year’s surplus. Moreover, the total
capital project expenditures ended the year at almost $674,800. Compared to the year -
end estimates of $37.2 million presented to the City Council in April 2022, the ending fund
balance is higher by approximately $930,000 or 3%. The variance is mainly from the
increase in General Fund TOT transfer and unspent budget for projects that were not
completed by year-end. Overall, based on revenues, new debt financing source, and
expenditures, the CIP fund ended the year with an unrestricted excess reserve of $18.8
million. This amount is net of the City Council policy reserve of $5 million, purchase order
carryover requests of $12.4 million, and app roximately $1.9 million of continuing
appropriation requests. The carryover requests and continuing appropriations are
projects that were approved in FY 2021-22 but not completed by yearend.
Other Governmental Funds
Other Governmental Funds include 29 Special Revenue Funds and Permanent Funds
such as Gas Tax, ARPA, Employee Pension Fund, Proposition A and C, Measure R,
Measure M, Measure W, Other Grants, and Improvement Authority. The total restricted
fund balance for these funds at the end of the fiscal year is approximately $15.5 million.
Of this amount, almost $1.9 million or 12% is restricted by City Council Policy: $11,900
for Habitat Restoration Endowment, $59,000 for the Habitat Restoration Fund, $750,000
for Sub-Region One, and $1 million for Abalone Cove Improvement Authority. In addition
to the Council policy, these funds have purchase order carryover totaling almost $3.9
million and continuing appropriations of approximately $2.1 million, resulting in an
General Fund
FY 2021-22
Revised
Budget
FY 2021-22
Year-End
Estimates
(3rd Qtr)
FY 2021-22
Uaudited
Year-End
Actuals
Beginning Fund Balance - 7/1/2021 25,798,773 25,798,773 25,798,773
Add: Revenues 30,075,700 34,778,700 35,911,444 1,132,744 3%
Add: Transfers-In 350,000 350,000 310,000 (40,000)-11%
Total Revenues 30,425,700 35,128,700 36,221,444 1,092,744 3%
Less: Expenditures (28,680,921) (26,281,138) (25,888,701) (392,437)-1%
Less: Expenditures - Land (1,300,000) (1,300,000) (315,100) (984,900)-76%
Less: Transfers to CIP (2,553,000) (4,283,100) (4,699,515) 416,415 10%
Less: Transfers to Pension (640,000) (640,000) (640,000) - 0%
Less: Other Transfers-Out (85,000) (85,000) (85,000) - 0%
Total Expenditures (33,258,921) (32,589,238) (31,628,316) (960,922)-3%
Unaudited Ending Fund Balance - 6/30/2022 22,965,552 28,338,235 30,391,900 2,053,665 7%
PO Carryover - - 447,073 (447,073)
Continuing Appropriation - - 1,271,900 (1,271,900)
50% Reserve Policy 13,709,200 13,140,569 12,944,351 196,218 1%
Unrestricted Excess/(Deficit) Reserve - 06/30/22 9,256,352 15,197,666 15,728,577 530,911 3%
Changes to Year-End
Estimates
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unrestricted excess reserve of $7.7 million at yearend. Additional information on purchase
order carryover and continuing appropriation requests are discussed next.
Equipment Replacement Fund
The Equipment Replacement Fund ended the year with a fund balance of approximately
$2.9 million. After accounting for the City Council’s policy restricted amount of $1.8 million,
the fund ended the year with an unrestricted excess reserve of approximately $1.1 million.
The City regularly evaluates assets and extends the life of the assets when possible. As
such, compared to the year-end estimates, the fund balance ended the year higher than
estimated by $529,000 due to fewer equipment replacements by year-end.
Table 6 presents a year-end summary of the CIP Fund, Special Revenues and Other
Funds, and Equipment Replacement Fund.
Table 6 – FY 2021-22 CIP Fund, Special Revenue Funds, Other Funds
Overall, based on the year-end results presented above, the City has ended another
favorable year with solid balances across funds. As part of the City’s year-end closing
process, Staff seeks the City Council’s acceptance of the FY 2021-22 Unaudited Year-
End Financial Report. Once available, Staff will present the City’s ACFR to the City
Council, which includes the final audit results and financial statements.
2. Purchase Order Carryover
As part of the year-end process, Staff has completed reviewing purchases that were
encumbered in FY 2021-22 but not finished or delivered by June 30, 2022. The total
Capital
Improvement
Special Revenues &
Other Governmental
Funds
Equipment
Replacement
Beginning Fund Balance - 7/1/2021 $26,391,050 $12,948,803 $2,759,072
Add: Revenues* (303,137) 9,800,184 288,100
Add: Transfers-In from General Fund (TOT) 4,391,072 - -
Add: Other Transfers-In from General Fund 309,200 695,000 -
Total Revenues 4,397,135 10,495,184 288,100
Add: Other Financing Source (BOW Loan) 8,000,000 - -
Total Other Financing Source 8,000,000 - -
Less: Expenditures (674,797) (7,618,574) (137,201)
Less: Transfers-Out - (310,000) -
Total Expenditures (674,797) (7,928,574) (137,201)
Unaudited Ending Fund Balance - 6/30/2022 38,113,388 15,515,413 2,909,971
Restricted: City Council Policy (5,000,000) (1,820,900) (1,769,625)
PO Carryover Requests (12,405,026) (3,888,825) (2,300)
Continuing Appropriation Requests (1,896,901) (2,086,672) -
Unrestricted Excess/(Deficit) Reserve - 06/30/22 18,811,462 $7,719,016 $1,138,046
*Reflects GASB 72 Fair Value Adjustment.
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purchase order carryover is approximately $16.7 million. Of this amount, $16.3 million or
97% are related to capital projects and $447,000 or 3% is a combination of professional
and technical, and repairs and maintenance in the General Fund. The main capital
projects that were budgeted in FY 2021-22 but not completed by yearend are Ladera
Linda Community Park, Portuguese Bend Landslide Remediation, residential street
rehabilitation, and the Mixed-Use Overlay District. For the General Fund, a portion of the
carryover amount includes projects such as the Housing Element, solar automated
license plate readers (ALPR), facilities asset management, and various park repairs.
Table 7 is the summary of the open purchase orders aggregated by fund. Additional
details for the purchase order requests are presented in Attachment A.
Table 7 – FY 2021-22 Purchase Order Summary (by Fund)
To meet budgetary requirements for the projects that were previously approved but not
completed by yearend, Staff seeks the City Council’s approval to carry over the purchase
orders of $16.7 million into FY 2022 -23 (Attachment A). The carryover amount has no
fiscal impact as it decreases the FY 2021 -22 budget and increases the FY 2022-23
budget by the same amount.
3. Continuing Appropriations
Additionally, the Finance Department, in partnership with the other departments and the
City Manager, prepares a summary of proposed continuing appropriations to be carried
over to FY 2022-23. The request includes emergency repairs, additional funding for
utilities and merchant fees, and projects that were approved in FY 2021 -22 but have not
started. Table 8 shows the summary amounts of the continuing appropriation requests by
fund. Additional details are included in Attachment B of the staff report.
Fund Fund Name PO Balance
101 General Fund $447,073
202 Gas Tax 142,502
213 Waste Reduction 4,194
215 Proposition C 286,608
220 Measure R 203,321
225 Abalone Cove Sewer District 4,039
330 CIP 12,405,026
331 Federal Grants-ARPA 2,383,757
332 State Grants 220,938
334 Quimby Park Development 612,129
343 Measure W 31,337
682 Equipment Replacement 2,300
TOTAL $16,743,224
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Table 8 – FY 2021-22 Continuing Appropriation Requests
Staff seeks the City Council’s approval of the Continuing Appropriation Requests of
almost $5.3 million to meet budgetary requirements for the land purchase, emergency
repairs, maintenance, and ongoing capital projects.
4. Fiscal Year 2022-23 First Quarter Financial Report
General Fund Revenues
The City received close to $5.5 million in General Fund revenues through the first quarter
of FY 2022-23. Total revenues rose by $0.5 million or 11% compared to the same quarter
of the prior fiscal year. The net positive results, however, are accompanied b y an
economy that is still best described as uncertain. Fiscal challenges such as historically
high inflation, labor shortages, and less-affordable mortgage rates remain prevalent. In
light of these indicators, Staff continues to monitor the ebb and flow of the economy while
upholding the City Council’s fiscally conservative approach to budgeting. As such, the
section below provides a detailed review of first quarter results compared to last year in
addition to a forward-looking perspective for the current fiscal year.
As a starting point, Table 9 below summarizes first quarter results for each major revenue
source, including transfers, and provides a comparison between FY 2021-22 to FY 2022-
23.
Fund Name
Continuing
Appropration
General Fund $1,272,000
CIP 1,896,901
Federal Grants-ARPA 1,027,385
Gas Tax 505,000
Measure M 200,000
Measure R 95,000
Proposition C 125,174
Quimby Park Development 134,114
TOTAL $5,255,573
12
Table 9: 1st Quarter General Fund Revenues - Current Year vs. Prior Year
The year-over-year increase in first quarter FY 2022-23 is mostly associated with the
notable growth in revenues from TOT, sales tax, and permits and fees. These categories
combined to account for $3.7 million or 68% of first quarter revenues. Overall growth in
major General Fund revenue sources was marginally offset by net decreases in property
tax, other taxes and miscellaneous revenues, and transfers-in. Greater insight into these
varying results is provided for each revenue source in the respective section below.
On a forward-looking basis, revenues received through the first quarter make up 15% of
the FY 2022-23 Adopted Budget. TOT, permits and fees, and utility users’ tax have
individually received approximately 35%, 34%, and 31% of budgeted revenues during this
period, respectively. Quarterly results are in line with expectations overall yet impacts
from the rise in federal interest rates and implications of decelerated economic growth will
be closely monitored as the year progresses. Table 10 provides a breakdown of revenues,
including transfers, received through September 30, 2022, compared to the adopted
budget.
Table 10: FY 2022-23 1st Quarter Revenue Status
FY 2021-22 FY 2022-23
1st Quarter 1st Quarter
Property Tax 421,500$ 390,382$ (31,118)$ -7.4%
Transient Occupancy Tax 1,682,900 2,037,843 354,943 21.1%
Sales Tax 495,500 640,428 144,928 29.2%
Permits & Fees 661,900 1,035,082 373,182 56.4%
Franchise Tax 326,700 340,579 13,879 4.2%
Utility Users Tax 635,900 677,062 41,162 6.5%
Other Taxes & Misc. Revenues 592,469 255,142 (337,327) -56.9%
Transfers In 87,500 75,000 (12,500) -14.3%
Total Revenues $ 4,904,369 $ 5,451,517 $ 547,148 11.2%
Revenue Source Variance
FY 2022-23 FY 2022-23
Adopted Budget 1st Quarter
Property Tax 16,406,800$ 390,382$ 2.4%
Transient Occupancy Tax 5,750,100 2,037,843 35.4%
Sales Tax 2,687,200 640,428 23.8%
Permits & Fees 3,077,600 1,035,082 33.6%
Franchise Tax 2,150,000 340,579 15.8%
Utility Users Tax 2,201,200 677,062 30.8%
Other Taxes & Misc. Revenues 3,464,100 255,142 7.4%
Transfers In 300,000 75,000 25.0%
Total Revenues $ 36,037,000 $ 5,451,517 15.1%
Revenue Source % Received
13
Property Tax
Revenue is budgeted at $16.4 million in FY 2022 -23, an increase of about $666,000 or
4.2% over last fiscal year. At the end of the first quarter, the City received approximately
$31,000 less revenue when compared to the first quarter of FY 2021-22. This variance is
primarily attributed to timing because the bulk of property tax revenue is r eceived from
December through June. It’s also worth noting that real estate trends during 2021, which
included strong sales activity and price increases, are reflected in the FY 2022 -23 tax
rolls. Recent concerns over rising interest rates and a cooling real estate market will have
greater impacts in the subsequent fiscal year, pending actual experience. At this time, no
modifications are needed for the revenue estimates. Staff will continue to monitor the
City’s largest source of revenue for changes.
Transient Occupancy Tax (TOT)
As noted, a rebound in the hospitality and travel industries contributed to the highest TOT
revenues received on record by yearend. The upward trend continued into FY 2022 -23
with TOT revenues totaling over $2 million at the end of the first quarter. Compared to
first quarter of the previous fiscal year, TOT revenues increased by almost $355,000 or
21%. The $2 million in TOT revenue also represents 35% of the adopted budget.
Quarterly results demonstrate a positive outlook for this revenue source in consideration
of persistent inflation and changes in the economy. Despite the overall positive outlook,
no adjustments are recommended at this time but will be considered as new trends are
revealed.
Sales Tax
On a quarterly basis, sales tax revenues increased by almost $145,000 or 29% compared
to FY 2021-22. At just over $640,000 through the first quarter, sales tax revenues received
account for almost 24% of the adopted budget. Prices on taxable goods remained high
during this period as inflation persisted, however, these conditions positively impacted
sales tax revenues. The Federal Reserve Board’s ongoing battle with inflation is projected
to result in slower growth through the remainder of FY 2022-23. Staff continues to monitor
sales tax trends and will recommend adjustments to budgeted revenues as needed.
Permits and Fees
Permits and Fees revenue totaled over $1 million through first quarter FY 2022 -23.
Revenues increased by over $373,000 or 56% compared to the first quarter of last fiscal
year. Building and safety permit revenue of more than $673,000 significantly
outperformed all other areas within this category. These results are partly attributed to an
increase in permits for accessory dwelling unit and junior accessory dwelling unit
construction because of state law to streamline the review and development process. No
adjustments are recommended at this time. However, the ongoing review of revenue
trends will continue.
Franchise Tax
Franchise Tax is levied on the providers of utility, refuse, and cable services in exchange
for use of the City’s rights-of-way. The City received over $340,000 in revenue through
the first quarter, 15.8% of the $2.2 million budgeted in FY 2022 -23. First quarter revenue
14
is up by almost $14,000 when compared to FY 2021-22. No adjustments to the budget
are needed at this time.
Utility Users Tax (UUT)
This revenue source is driven primarily by weather conditions, utility rates and
consumption. The City received over $677,000 in revenue through the first quarter, 30.8%
of the $2.2 million budgeted in FY 2022 -23. First quarter revenues are up by
approximately $41,000 when compared to the first quarter of FY 2021-22. Higher than
average utility costs have led to increased revenue growth and budget for the current
fiscal year. As inflation remains, current revenue assumptions remain consistent with
industry trends. No budget adjustments are recommended at this time.
Other Taxes and Miscellaneous Revenue
Revenues totaled over $255,000 through first quarter FY 2022-23 and represent 7.4% of
budgeted revenues to date. Compared to last fiscal year, revenues are lowe r by $337,000
or roughly 57% mainly due to the transfer of investments from Vining Sparks to Stifel.
Staff is working with the Stifel’s investment team to reconcile the City’s investment
portfolio.
General Fund Expenditures
As of September 30, 2022, the total for General Fund expenditures is approximately $8.3
million or 22% of total budget, including transfers out. As shown on Table 11 below,
compared to the same period last year, the expenditures increased by almost $2.2 million
or 38%. The increases are aligned with the City’s adopted budget such as capital
purchase, resumed programs, and ongoing maintenance. Table 11 provides a
comparison of the first quarters in FY 2021-22 and FY 2022-23.
Table 11: First Quarter – FY 2021-22 vs. FY 2022-23
A brief summary of the increased activities is discussed below.
Expenditure Type 1st Quarter
FY 2021-22
1st Quarter
FY 2022-23
Salaries $1,485,788 1,894,237$ 408,449$ 27%
Benefits 644,851 750,871 106,020$ 16%
Sheriff Contract 1,727,646 1,208,100 (519,547)$ -30%
Legal Services 157,721 295,239 137,518$ 87%
Supplies 66,890 117,468 50,578$ 76%
Professional and Technical 348,774 476,494 127,719$ 37%
Repairs 515,320 512,013 (3,307)$ -1%
Training and Conference 39,454 68,854 29,399$ 75%
Capital - 1,012,417 1,012,417$ 100%
Misc. Expense 333,061 344,808 11,748$ 4%
Transfers-Out 736,250 1,647,225 910,975$ 124%
Grand Total $6,055,757 $8,327,726 $2,271,969 38%
Variance
15
Personnel Costs
At the end of the first quarter, salaries ended at approximately $1.9 million or 20% of the
FY 2022-23 Adopted Budget. Compared to the prior year, this category is $408,500 or
27% higher. The variance is in line with vacant positions that were filled in Community
Development (Building and Safety Division), Recreation and Parks, and Public Works,
Cost of Living Adjustments (COLA), performance merit increases, and increased activities
from the resumed Recreation and Parks programs. Correspondingly, benefits ended
higher than the previous year at approximately $106,000 or 16%.
Non-Personnel Costs
At the end of the first quarter, the non-personnel categories ended at approximately $4
million or 22% of the FY 2022-23 Adopted Budget. This category includes Legal Service,
Sheriff Contract, Repairs and Maintenance, Professional and Technical, Supplies,
Training and Conference, Capital, and Miscellaneous Expense. Overall, as anticipated
from increased citywide activities, the non-personnel costs are higher by almost $900,000
or 27% compared to the same period as l ast year. The increased amount is mainly from
the purchase and managing real properties of the Lower Filiorum and Plumtree properties
and the timing of disbursements such as the Sheriff contract services, litigation services,
and professional and technical services.
Transfers-Out
At the end of first quarter, Transfers-Out ended at approximately $1.6 million or 25% of
the FY 2022-23 Adopted Budget. Compared to the same period last year, this category
is almost $911,000 or 125% higher, due to the increased TOT revenue budget.
Table 12 summarizes FY 2022-23 expenditures and the percentage of expenditures over
budget for the period ending September 2022.
Table 12: FY 2022-22 General Fund Status Report - Expenditures
Expenditure Type
FY 2022-23
Adopted Budget
1st Quarter
Actuals
%
Expenditures
Salaries $9,512,100 1,894,237$ 20%
Benefits 3,359,400 750,871$ 22%
Sheriff Contract 7,254,000 1,208,100$ 17%
Legal Services 940,000 295,239$ 31%
Supplies 621,528 117,468$ 19%
Professional & Technical 3,623,289 476,494$ 13%
Repairs 3,810,798 512,013$ 13%
Training & Conference 382,543 68,854$ 18%
Capital - 1,012,417$ 100%
Misc. Expense 1,701,015 344,808$ 20%
Transfers-Out 6,588,900 1,647,225$ 25%
Grand Total $37,793,573 $8,327,726 22%
16
Overall, at the end of FY 2022-23 first quarter, the City’s General Fund expenditures are
on track and there are no significant changes or adjustments to report currently. Similar
to the City’s process annually, Staff will continue to monitor all categories and if
applicable, Staff will report any significant changes in future quarterly reports.
As such, at this time, Staff recommends receiving and filing the General Fund’s FY 2022 -
23 first quarter report.
5. ARPA Expenditures
Overall, since the City received the $9.9 million of ARPA funds, the City Council has
committed $9.6 million or 97% of the funds. Based on these commitments and once
completed, the utilization of ARPA funds would relieve the General Fund for needed one-
time costs and deferred maintenance projects and generate available funds in the CIP that
can be used for future projects and initiatives. Based on the financial status report
presented on September 20, 2022, the City Council assigned the remaining allocation of
$200,000 and interest earnings to the Ladera Linda Community Park Project and reduced
the use of the CIP Fund in the same amount. Hence, as part of the first quarter budget
adjustment in FY 2022-23 for ARPA funds, Staff requests the City Council’s approval for
the additional appropriation of $200,000 and an estimated interest earnings in the amount
of $20,000 for the Ladera Linda Community Park Project. Staff will continue to monitor the
interest earnings and report the status in future quarterly reports.
6. Reallocation of CIP Fund
Currently, the FY 2022-23 budget for CIP Fund has an available amount of $220,000. As
mentioned above, this is a result of the City Council’s approval on September 20, 2022,
to allocate $220,000 of ARPA funds to the Ladera Linda Community Park Project instead
of using CIP Funds. At the request of the Public Works Department, to advance the
Western Avenue Beautification Project, Staff requests the City Council approve the
available allocation of $220,000 to this project. This funding will advance the engineer
design for this project in the FY 2022-23. As such, if approved, this action will increase
the project budget for Western Avenue Beautification by $220,000 in FY 2022-23.
ADDITIONAL INFORMATION:
Investments at Fair Value
In accordance with Governmental Accounting Standards Board (GASB), the City’s
investments are reported in the accompanying statement of net position and balance
sheet at fair value. Changes in fair value that occur during a fiscal year are recognized as
revenue from use of money and property reported for that fiscal year. Revenue from use
of money and property includes interest earnings, changes in fair value, and any gains or
losses realized upon the liquidation, maturity, or sale of investments.
To comply with GASB 72 – Fair Value Measurement and Valuation (GASB 72), the fair
value adjustment reported at the end of the year is $1.9 million. Of this amount, almost
$1.1 million is the difference between the investment’s par value and fair value for Stifel’s
investments. The remaining amount of $800,000 is the difference between the Local
17
Agency Investment Fund’s (LAIF) investment account market valuation and its fair value.
Given that the City’s practice is to hold investments until maturity, the fair value
adjustments are reversed in July 2022 as there is no impact to the fund balance in FY
2022-23.
Reserve Policy
In response to the significant drop of General Fund transfers to the CIP Fund caused by
the pandemic, on March 2, 2021, the City Council Adopted Resolution No. 2021-08,
amending City Council Policy No. 41 “Reserve Policies.” One of the objectives of the
amended policy was for Staff to analyze and provide the City Council with options, if
feasible, to increase General Fund transfers to the CIP after a surplus is identified from
the prior year’s results. At the end of FY 2021-22, the City has an operating surplus of over
$4.6 million and cumulatively of almost $15.87 million of unrestricted excess reserve. As
stated in the policy, based on these favorable results, the City Council may consider
allocating additional transfer to the CIP Fund during the FY 2023-24 budget process.
Transfers to the Employee Pension Fund
City Council Goal No. 71 is to prepare a Pension Policy that provides a financial plan to
address the City’s outstanding pension liability and CalPERS’ continuous change in
valuation methodology. Pursuant to this goal, Staff presented the Pension Guidelines
(Guidelines), as recommended by the Finance Advisory Committee (FAC), to the City
Council at the January 19, 2021, meeting and the City Council unanimously approved the
Guidelines on February 2, 2021. As stated in the Guidelines, the City Council may
consider a transfer from the General Fund’s surplus to the Employee Pension Plan
Service Fund.
As requested by the FAC, on December 19, 2022, Staff will present an analysis regarding
the impact of making Additional Discretionary Payments (ADPs) toward the City’s
CalPERS Unfunded Accrued Liability (UAL). Any recommendations from the FAC will be
reported to the City Council at a future meeting.
CONCLUSION:
At the end of FY 2021-22, the results show another favorable year for the City’s General
Fund ending with an operating surplus of almost $4.6 million by generating more revenue
than expected and spending less than year-end estimates. Revenues ended the year
almost $1.1 million or 3% above expectations largely due to the substantial performance
of TOT and sales tax revenues. An increase in consumer spending within the travel and
tourism industry resulted in the highest TOT revenues received on record. Taxable sales
growth for restaurants, resorts, and golf courses also contributed to the favorable year -
end results. Property tax revenues outperformed prior year actuals by more than 4% and
continue to represent the City’s largest General Fund revenue source. For expenditures,
the City maintained its long history of fiscal discipline by monitoring spending, staying
within budget, and identifying savings, when possible, in FY 2021 -22. The expenditures
ended the year lower than year-end estimates by almost $1 million or 3%. A port ion of
the underspent budget is also due to ongoing projects that are expected to be completed
in FY 2022-23. As such, the City’s General Fund’s fund balance increased by almost $4.6
18
million from prior year. After accounting for the 50% City Council Policy Reserve,
purchase order carryover, and continuing appropriations, the General Fund ended the
year with approximately $15.7 million in unrestricted excess reserve.
Like the General Fund, the year-end results also demonstrate another favorable year for
the CIP Fund, Special Revenue Funds, and Other Funds. The CIP’s fund balance ended
at $38.1 million with an unrestricted excess reserve of approximately $18.8 million, after
deducting the City Council Policy of $5 million and requests for purchase orders and
continuing appropriations. The Equipment Replacement Fund’s balance ended at $2.9
million with an unrestricted excess reserve of over $1.1 million. The City’s Special
Revenue Funds and Other Funds ended the year at $15.5 million with unrestricted excess
reserve of over $7.7 million, net of required reserves, purchase order carryover, and
continuing appropriations.
Finally, in addition to the FY 2021-22 year-end report, Staff included a summary report of
the General Fund’s first quarter results in FY 2022-23. As summarized in the report, the
actuals indicate that the City’s revenue has grown compared to the prior year. At the end
of the first quarter, the City received $5.5 million in revenues or approximately 15% of the
adopted budget and spent approximately $6.1 million or 19% of the adopted budget.
Overall, total revenues are up by $0.5 million or 11% over last year’s first quarter
revenues. The major contributing factor is the City’s TOT revenues, ending the quarter at
$2 million, roughly 35% of the budgeted revenues in FY 2022-23. For the City’s
expenditures, as anticipated, the first quarter ended higher than last year by almost $2.3
million or 38%. This result was expected due to increased activities from capital purchase,
resumed programs, filled vacancies, and ongoing maintenance projects. Similar to the
City’s process annually, Staff will continue to monitor all categories and if applicable, Staff
will report any significant changes in future quarterly reports.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action s are available for
the City Council’s consideration:
1. Direct Staff not to approve the additional appropriation of $220,000 for ARPA in
FY 2022-23.
2. Take other action, as deemed appropriate.
19
City of Rancho Palos Verdes
Purchase Order Carryover Schedule
FY 2021-22
ACCOUNT NUMBER FUND
CODE Fund Description Dept Description ACCT DESCRIPTION PO NUMBER VENDOR
NUMBER VENDOR NAME PO OPEN
AMOUNT
BALANCE
AMOUNT COMMENT/DESC JUSTIFICATION
101-400-1311-6102 101 General Fund City Administration Publications/Journals 20210226 1923
MUNICIPAL CODE,
CORP. 14,643 14,643
FY20-21 CC
RECODIFICATION OF
MUNICIPAL CODE Ongoing project.
101-400-1450-5101 101 General Fund City Administration
Professional/Technical
Service 20220229 2438
PUBLIC SECTOR
PERSONNEL
CONSULTANTS, INC. 10,000 10,000
FY21-22 PSPC CLASS
& COMP STUD Ongoing project.
101-400-1470-5101 101 General Fund City Administration
Professional/Technical
Service 20220250 6
RAMUNDSEN SUPERIOR
HOLDINGS, LLC. 27,740 27,740
FY21-22 TRAKIT
ASSESSMENT Ongoing project.
101-400-1470-5101 101 General Fund City Administration
Professional/Technical
Service 20220288 1478 FORTECH, LLC 619 619
FY21-22 IT
CONSULTING HOURS Ongoing project.
101-400-1470-5101 101 General Fund City Administration
Professional/Technical
Service 20220291 2525 SECURITYMETRICS, INC 9,220 9,220
FY21-22 VALIDATED
PCI SAQ ASSE Ongoing project.
101-400-1470-5201 101 General Fund City Administration
Repair & Maintenance
Services 20220289 865 WRIGHT, BRANDON 5,000 5,000
FY 21-22 CENTRICITY
REPORTER A Ongoing project.
101-400-1470-5201 101 General Fund City Administration
Repair & Maintenance
Services 20220292 619 KNOWBE4, INC. 4,212 4,212
FY21-22 KNOWBE4
COMPLIANCE AND Ongoing project.
101-400-3110-5101 101 General Fund Public Works
Professional/Technical
Service 20220075 16 WILLDAN ENGINEERING 2,190 2,190
FY21-22 RETAINING
WALL ASSESSM Ongoing project.
101-400-3110-5101 101 General Fund Public Works
Professional/Technical
Service 20220272 3033
INTERWEST
CONSULTING GROUP,
INC. 5,440 5,440
FY21-22 FRONT
COUNTER PLAN CHE Ongoing project.
101-400-3110-5101 101 General Fund Public Works
Professional/Technical
Service 20220274 456 HARRIS & ASSOCIATES 1,350 1,350
FY21-22 LLMD
ANNUAL REPORT PRE Ongoing project.
101-400-3110-5101 101 General Fund Public Works
Professional/Technical
Service 20220276 2436
INTEGRATED
ENGINEERING
MANAGEMENT 27,960 27,960
FY21-22 RETAINING
WALL CREST R Ongoing project.
101-400-3110-5101 101 General Fund Public Works
Professional/Technical
Service 20220282 2436
INTEGRATED
ENGINEERING
MANAGEMENT 19,020 19,020
FY21-22
RATTLESNAKE TRAIL
& GA Ongoing project.
101-400-3110-5101 101 General Fund Public Works
Professional/Technical
Service 20220283 2436
INTEGRATED
ENGINEERING
MANAGEMENT 17,610 17,610
FY21-22 PVIC
RESTROOM
IMPROVEMENT Ongoing project.
101-400-3110-5101 101 General Fund Public Works
Professional/Technical
Service 20220287 2436
INTEGRATED
ENGINEERING
MANAGEMENT 49,920 49,920
FY21-22 FACILITIES
ASSET PROJECT Ongoing project.
101-400-3120-5101 101 General Fund Public Works
Professional/Technical
Service 20210232 52 KOA CORPORATION 5,822 5,822
FY20-21 TRAFFIC
CALMING PLANS Ongoing project.
101-400-3120-5101 101 General Fund Public Works
Professional/Technical
Service 20220219 2137 RAWAD HANI 889 889
FY21-22 SM TRAFFIC
STUDY & ENG Ongoing project.
101-400-3130-5118 101 General Fund Public Works Reimbursable Services 20220092 1230
GEOSYNTEC
CONSULTANTS, INC. 58,030 26,694
FY21-22 CIMP
IMPLEMENTATION Ongoing project.
A-1
City of Rancho Palos Verdes
Purchase Order Carryover Schedule
FY 2021-22
ACCOUNT NUMBER FUND
CODE Fund Description Dept Description ACCT DESCRIPTION PO NUMBER VENDOR
NUMBER VENDOR NAME PO OPEN
AMOUNT
BALANCE
AMOUNT COMMENT/DESC JUSTIFICATION
101-400-3150-5101 101 General Fund Public Works
Professional/Technical
Service 20220198 456 HARRIS & ASSOCIATES 13 6
FY21-22 BURMA
ROAD GATE CRASH Ongoing project.
101-400-3150-5101 101 General Fund Public Works
Professional/Technical
Service 20220265 2436
INTEGRATED
ENGINEERING
MANAGEMENT 14,083 14,083
FY21-22 GATE
CONSTRUCTION
MGMT Ongoing project.
101-400-3150-5101 101 General Fund Public Works
Professional/Technical
Service 20220266 2436
INTEGRATED
ENGINEERING
MANAGEMENT 8,160 8,160
FY21-22 BURMA
FENCE & BOLLARD Ongoing project.
101-400-3150-5201 101 General Fund Public Works
Repair & Maintenance
Services 20220182 2345
D2L CONSTRUCTION,
INC 13,002 13,002
FY21-22 BURMA
ROAD TRAILHEAD Ongoing project.
101-400-3150-5201 101 General Fund Public Works
Repair & Maintenance
Services 20220198 456 HARRIS & ASSOCIATES 13 7
FY21-22 BURMA
ROAD GATE CRASH Ongoing project.
101-400-3151-5201 101 General Fund Public Works
Repair & Maintenance
Services 20220295 2526
TAYLOR TENNIS
COURTS INC 15,000 15,000
FY21-22 BASKETBALL
AND TENNIS Ongoing project.
101-400-3180-4310 101 General Fund Public Works
Operating Materials &
Supplies 20220290 1500 RECYCLE AWAY, LLC 11,128 11,128
FY21-22 TRASH CANS
FOR PARKWAY Ongoing project.
101-400-4110-5101 101 General Fund
Community
Development
Professional/Tech
Services 20220159 2120 PIASKY SOLUTIONS 2,000 2,000
FY21-22 WESTERN
AVE PROJECT PS Ongoing project.
101-400-4120-5101 101 General Fund
Community
Development
Professional/Technical
Service 20210206 19 E.S.A. 44,240 44,240
FY21 HOUSING
ELEMENT PROF SVS Ongoing project.
101-400-5122-5101 101 General Fund
Recreation and
Parks
Professional/Technical
Service 20220254 2132 PARKMOBILE, LLC 5,141 5,141
FY21-22 DEL CERO
PARKING APP M Ongoing project.
101-400-5122-5101 101 General Fund
Recreation and
Parks
Professional/Technical
Service 20220271 1438
ALTA PLANNING +
DESIGN, INC 10,463 10,463
FY21-22 TRAILS
NETWORK PLAN SV Ongoing project.
101-400-6120-5201 101 General Fund Public Safety
Repair & Maintenance
Services 20220269 3187
VIGILANT SOLUTIONS,
LLC. 66,558 16,400
FY21-22 SOLAR ALPR
TRAILERS Ongoing project.
101-400-6120-8101 101 General Fund Public Safety Equipment & Furniture 20220269 3187
VIGILANT SOLUTIONS,
LLC. 69,707 25,005
FY21-22 SOLAR ALPR
TRAILERS Ongoing project.
101-400-6120-8201 101 General Fund Public Safety Vehicles 20220269 3187
VIGILANT SOLUTIONS,
LLC. 80,360 54,110
FY21-22 SOLAR ALPR
TRAILERS Ongoing project.
202-400-3120-8101 202 Gas Tax CIP Equipment & Furniture 20220279 2523
STATEWIDE TRAFFIC
SAFETY AND SIGNS INC. 1,888 720
FY21-22 TRAFFIC
SAFETY AND SIG Ongoing project.
202-400-8808-8005 202 Gas Tax CIP
Engineering Design
Services 20200242 1070
DCA CIVIL
ENGINEERING GROUP,
INC. 28,863 28,863
FY 19-20 CRENSHAW
BLVD REHAB-Ongoing project.
202-400-8844-8001 202 Gas Tax CIP
Professional/Tech
Services 20220176 2592
BUCKNAM, PETER
JOSEPH 112,919 112,919
FY21-22 PAVEMENT
MGMT PROGRAM Ongoing project.
213-400-0000-5101 213 Waste Reduction CIP
Professional/Technical
Service 20220121 2961 MSW CONSULTANTS 4,194 4,194
FY21-22 SOLID
WASTE REGULATORY Ongoing project.
215-400-8302-8001 215 Proposition C CIP
Professional/Tech
Services 20220202 2379
HOUT CONSTRUCTION
SERVICES, INC. 222,791 108,905
FY21-22 PBLS
PROJECT
MANAGEMENT Ongoing project.
A-2
City of Rancho Palos Verdes
Purchase Order Carryover Schedule
FY 2021-22
ACCOUNT NUMBER FUND
CODE Fund Description Dept Description ACCT DESCRIPTION PO NUMBER VENDOR
NUMBER VENDOR NAME PO OPEN
AMOUNT
BALANCE
AMOUNT COMMENT/DESC JUSTIFICATION
215-400-8302-8001 215 Proposition C CIP
Professional/Tech
Services 20220293 2534 FEHR & PEERS 6,400 6,400
FY21-22 REVIEW
EXISTING PVDS S Ongoing project.
215-400-8809-8005 215 Proposition C CIP
Engineering Design
Services 20220184 362
STATE OF CA, DEPT OF
TRANSPORTATION 130,000 25,000
FY21-22 WESTERN
AVE RIGHT-TURN Ongoing project.
215-400-8809-8804 215 Proposition C CIP
Arterial St
Improvements 20220184 362
STATE OF CA, DEPT OF
TRANSPORTATION 130,000 105,000
FY21-22 WESTERN
AVE RIGHT-TURN Ongoing project.
215-400-8837-8802 215 Proposition C CIP Other Improvements 20210032 364
CROSSTOWN
ELECTRICAL & DATA,
INC 41,303 41,303
FY 20-21 TRAFFIC
SIGNAL INSTALL Ongoing project.
220-400-3120-8101 220 Measure R CIP Equipment & Furniture 20220279 2523
STATEWIDE TRAFFIC
SAFETY AND SIGNS INC. 1,888 1,168
FY21-22 TRAFFIC
SAFETY AND SIG Ongoing project.
220-400-8304-8001 220 Measure R CIP
Professional/Tech
Services 20200268 1851 CHAMBERS GROUP INC. 112,877 112,877
FY19-20 EIR PB
LANDSLIDE MITIG Ongoing project.
220-400-8843-8801 220 Measure R CIP Infrastructures 20220211 16 WILLDAN ENGINEERING 89,277 89,277
FY21-22 PROF SRV
ARTERIAL REHA Ongoing project.
225-400-0000-5101 225
Abalone Cove Sewer
District CIP
Professional/Technical
Service 20210199 1074 NV5, INC. 2,949 2,949
FY20-21 ABALONE
COVE SEWER SYS Ongoing project.
225-400-0000-5101 225
Abalone Cove Sewer
District CIP
Professional/Technical
Service 20220233 1074 NV5, INC. 1,091 1,091
FY21-22 AB COVE
SEWER SYSTEM C Ongoing project.
330-400-8304-8001 330
Capital
Infrastructures
Project CIP Landslide - Prof/Tech 20220063 1479
GEOLOGIC ASSOCIATES,
INC. 514 514
FY21-22 PB Landslide
Mitigation Ongoing project.
330-400-8304-8001 330
Capital
Infrastructures
Project CIP Landslide - Prof/Tech 20220202 2379
HOUT CONSTRUCTION
SERVICES, INC. 217,416 148,771
FY21-22 PBLS
PROJECT
MANAGEMENT Ongoing project.
330-400-8304-8001 330
Capital
Infrastructures
Project CIP Landslide - Prof/Tech 20220296 1479
GEOLOGIC ASSOCIATES,
INC. 1,495 1,495
FY21-22 ON-CALL
PBLS MITIGATION Ongoing project.
330-400-8405-8001 330
Capital
Infrastructures
Project CIP
Ll Master Plan -
Prof/Tech 20220281 2505
GILMAN
CONSTRUCTION MEDIA
LLC 5,213 5,213
FY21-22 LL
CONSTRUCTION WEB
CA Ongoing project.
330-400-8405-8403 330
Capital
Infrastructures
Project CIP Parks Improvements 20220215 2416
AMG & ASSOCIATES,
INC. 11,786,734 11,786,734
FY21-22 CONSTRUCT
LADERA LINDA Ongoing project.
330-400-8420-8802 330
Capital
Infrastructures
Project CIP
Sign - Other
Improvements 20190296 1294
PALOS VERDES
PENINSULA LAND
CONSERVANCY 70,596 70,596
FY18-19 NATURE
PRESERVE ENTRY Ongoing project.
330-400-8503-8001 330
Capital
Infrastructures
Project CIP
Professional/Tech
Services 20220234 1241
M. ARTHUR GENSLER
JR. & ASSOCIATES, INC. 20,946 20,946
FY21-22 CIVIC
CENTER PRELIMS S Ongoing project.
330-400-8503-8001 330
Capital
Infrastructures
Project CIP
Professional/Tech
Services 20220235 3094
GRIFFIN STRUCTURES,
INC. 107,540 107,540
FY21-22 CIVIC
CENTER PROJECT M Ongoing project.
330-400-8509-8001 330
Capital
Infrastructures
Project CIP
Professional/Tech
Services 20220177 2331
BUREAU VERITAS
TECHNICAL
ASSESSMENTS LLC 21,239 21,239
FY21-22 FACILITIES
ASSET MANAGE Ongoing project.
A-3
City of Rancho Palos Verdes
Purchase Order Carryover Schedule
FY 2021-22
ACCOUNT NUMBER FUND
CODE Fund Description Dept Description ACCT DESCRIPTION PO NUMBER VENDOR
NUMBER VENDOR NAME PO OPEN
AMOUNT
BALANCE
AMOUNT COMMENT/DESC JUSTIFICATION
330-400-8708-8001 330
Capital
Infrastructures
Project CIP
Professional/Tech
Services 20210181 456 HARRIS & ASSOCIATES 53,753 53,753
FY20-21 ALTAMIRA
CYN DRAINAGE Ongoing project.
330-400-8708-8001 330
Capital
Infrastructures
Project CIP
Professional/Tech
Services 20220202 2379
HOUT CONSTRUCTION
SERVICES, INC. 156,527 26,544
FY21-22 PBLS
PROJECT
MANAGEMENT Ongoing project.
330-400-8715-8004 330
Capital
Infrastructures
Project CIP
Architecture Design
Services 20190337 1070
DCA CIVIL
ENGINEERING GROUP,
INC. 7,276 7,276
FY 18-19 STORM
DRAIN DEFICIENC Ongoing project.
330-400-8828-8005 330
Capital
Infrastructures
Project CIP
Engineering Design
Services 20220207 16 WILLDAN ENGINEERING 8,200 8,200
FY21-22 REVISE
PLANS & SPECS @ Ongoing project.
330-400-8834-8005 330
Capital
Infrastructures
Project CIP
Engineering Design
Services 20190227 2663 SUNBEAM SOLAR 146,205 146,205
FY18-19 RES. REHAB
AREAS 3 AND Ongoing project.
332-400-4120-5101 332 State Grants CIP
Professional/Tech
Services 20220125 501 DUDEK 220,938 220,938
FY21-22 MIXED-USE
OVERLAY ZONI Ongoing project.
333-400-8005-8001 333 Federal Grants-Arpa CIP
Professional/Tech
Services 20220232 1423
SHI INTERNATIONAL
CORP. 8,885 8,885
FY 21-22 CH
NETWORK UPGRADE-
CO Ongoing project.
333-400-8005-8101 333 Federal Grants-Arpa CIP Equipment & Furniture 20220214 1423
SHI INTERNATIONAL
CORP. 5,950 5,950
FY21-22 NEW WIFI
ACCESS POINTS Ongoing project.
333-400-8005-8101 333 Federal Grants-Arpa CIP Equipment & Furniture 20220252 2473
IMPEX TECHNOLOGIES,
INC. 3,221 3,221
FY 21-22 NEW
NUTANIX CLUSTER Ongoing project.
333-400-8405-8001 333 Federal Grants-Arpa CIP
Professional/Tech
Services 20220115 3094
GRIFFIN STRUCTURES,
INC. 471,439 471,439
FY21-22 LADERA
LINDA PROJ. & C Ongoing project.
333-400-8405-8001 333 Federal Grants-Arpa CIP
Professional/Tech
Services 20220185 616
COTTON, SHIRES AND
ASSOCIATES, INC. 2,143 2,143
FY21-22 GEO-
TECHNICAL SERVICES Ongoing project.
333-400-8405-8001 333 Federal Grants-Arpa CIP
Professional/Tech
Services 20220186 3033
INTERWEST
CONSULTING GROUP,
INC. 20,280 20,280
FY21-22 LADERA
LINDA PLAN CHEC Ongoing project.
333-400-8405-8008 333 Federal Grants-Arpa CIP Material Testings 20220187 2340
H2 ENVIRONMENTAL
CONSULTING SERVICES,
INC 3,710 635
FY21-22
LADERALINDA
MATERIALS Ongoing project.
333-400-8405-8008 333 Federal Grants-Arpa CIP Material Testings 20220218 2418
ASSOCIATED SOILS
ENGINEERING, INC. 58,875 58,875
FY21-22 GEOTECH
SRV- LADERA LI Ongoing project.
333-400-8405-8403 333 Federal Grants-Arpa CIP Parks Improvements 20220215 2416
AMG & ASSOCIATES,
INC. 1,190,384 1,789,130
FY21-22 CONSTRUCT
LADERA LINDA Ongoing project.
333-400-8508-8005 333 Federal Grants-Arpa CIP
Engineering Design
Services 20220157 2295
HOUSTON/TYNER, A
PROFESSIONAL
ARCHITECTURAL CORP 23,200 23,200
FY21-22 PSA FOR
PVIC RESTROOM Ongoing project.
334-400-8405-8004 334
Quimby Park
Development CIP
Architecture Design
Services 20190312 1377 JOHNSON FAVARO, LLP 357,942 357,942
FY18-19 LADERA
LINDA ARCHITECT Ongoing project.
334-400-8405-8006 334
Quimby Park
Development CIP Inspection Services 20220217 2419
SMITH-EMERY
LABORATORIES, INC 245,891 245,891
FY21-22 INSPECTION
& MATERIALS Ongoing project.
A-4
City of Rancho Palos Verdes
Purchase Order Carryover Schedule
FY 2021-22
ACCOUNT NUMBER FUND
CODE Fund Description Dept Description ACCT DESCRIPTION PO NUMBER VENDOR
NUMBER VENDOR NAME PO OPEN
AMOUNT
BALANCE
AMOUNT COMMENT/DESC JUSTIFICATION
334-400-8405-8008 334
Quimby Park
Development CIP Material Testings 20220187 2340
H2 ENVIRONMENTAL
CONSULTING SERVICES,
INC 4,960 3,075
FY21-22
LADERALINDA
MATERIALS Ongoing project.
334-400-8405-8099 334
Quimby Park
Development CIP Misc./Other Expenses 20220210 160 MOBILE MINI, INC. 5,222 5,222
FY21-22
PARK/RANGERS
STORAGE U Ongoing project.
343-400-3130-5101 343 Measure W CIP
Professional/Tech
Services 20220092 1230
GEOSYNTEC
CONSULTANTS, INC. 58,030 31,337
FY21-22 CIMP
IMPLEMENTATION Ongoing project.
681-400-0000-8101 681
Equipment
Replacement
Equipment
Replacement Equipment & Furniture 20220263 2521
CANON SOLUTIONS
AMERICA, INC. 2,300 2,300
FY21-22 CANON
COPIERS LEASE AN Ongoing project.
TOTAL 16,772,993 16,743,224
A-5
City of Rancho Palos Verdes
Continuing Appropriation Schedule
FY 2021-22
Account Fund Fund Name Dept Program Description Cont
Appropriation Justification
101-400-2999-8803 101 General Fund 2999 Non-Department Capital - Land 985,000$
Final phase for the purchase
of the Lower Filiorum and
Plumtree properties
101-400-6120-5201 101 General Fund 6120 Public Safety
Repair &
Maintenance 50,000
Wireless upgrades for the
ALPR system.
101-400-2999-4901 101 General Fund 3140 Non-Department
Misc./Other
Expenses 137,000
Emergency repairs for PVIC
and Catalina Wing.
101-400-XXXX-5302 101 General Fund 3140 Public Works Utilities - Water 70,000
Based on new rates and
actual consumption for
water.
101-400-2999-4901 101 General Fund 2999 Non-Department
Misc./Other
Expenses 30,000
Merchant fees based on
increased in credit card
transactions from permits,
recreation programs, and
other online payments.
330-400-8304-8005 330 CIP 8304
Port. Bend Landslide
Area Strategic
Engineering
Design Services 654,733
Included in the CIP Schedule
FY 22-23.
330-400-8405-8101 330 CIP 8405 Ladera Linda
Equipment &
Furniture 273,168
Included in the CIP Schedule
FY 22-23.
330-400-8845-8005 330 CIP 8845
Traffic Calming - PV
Preserve
Engineering
Design Services 75,000
Included in the CIP Schedule
FY 22-23.
330-400-8405-5105 330 CIP 8405 Ladera Linda Interest Expense 894,000
Included in the CIP Schedule
FY 22-23.
333-400-8424-8802 333
Federal Grants -
ARPA 8424 Park Monument Signs
Other
Improvements 380,160
Included in the CIP Schedule
FY 22-23.
333-400-8006-8101 333
Federal Grants -
ARPA 8006
IT - Hesse Park
Technology
Improvement
Equipment &
Furniture 264,000
Funded by ARPA - IT Hesse
Park Upgrade.
B-1
City of Rancho Palos Verdes
Continuing Appropriation Schedule
FY 2021-22
Account Fund Fund Name Dept Program Description Cont
Appropriation Justification
333-400-8007-8101 333
Federal Grants -
ARPA 8007
Emergency
Preparedness
Equipment &
Furniture 225,000
Funded by ARPA - Emergency
Preparedness.
333-400-8007-8001 333
Federal Grants -
ARPA 8007
Emergency
Preparedness
Professional/Tech
Services 100,000
Funded by ARPA - Emergency
Preparedness.
333-400-8005-8101 333
Federal Grants -
ARPA 8005
IT Citywide
Technology Improv
Equipment &
Furniture 55,788
Funded by ARPA - IT
Citywide Technology
Upgrade
333-400-8005-8001 333
Federal Grants -
ARPA 8005
IT- Citywide
Technology Improv
Professional/Tech
Services 2,437
Funded by ARPA - IT Citywide
Technology Upgrade.
202-400-8848-8805 202 Gas Tax 8848
Arterial @ Silver Spur
South
Residential St
Improvements 315,000
Included in the CIP Schedule
FY 22-23.
202-400-8004-8802 202 Gas Tax 8004
Public Signs
Replacement Pro
Other
Improvements 155,000
Included in the CIP Schedule
FY 22-23.
202-400-8004-8006 202 Gas Tax 8004
Public Signs
Replacement Pro
Inspection
Services 25,000
Included in the CIP Schedule
FY 22-23.
202-400-8004-8002 202 Gas Tax 8004
Public Signs
Replacement Pro
Construction
Management 10,000
Included in the CIP Schedule
FY 22-23.
221-400-8809-8003 221 Measure M 8809
Western Ave. Traffic
Congest
Environmental
Review 200,000
Included in the CIP Schedule
FY 22-23.
220-400-8848-8805 220 Measure R 8848
Arterial @ Silver Spur
South
Residential St
Improvements 40,000
Included in the CIP Schedule
FY 22-23.
220-400-8848-8006 220 Measure R 8848
Arterial @ Silver Spur
South
Inspection
Services 35,000
Included in the CIP Schedule
FY 22-23.
220-400-8848-8002 220 Measure R 8848
Arterial @ Silver Spur
South
Construction
Management 20,000
Included in the CIP Schedule
FY 22-23.
215-400-8837-8005 215 Proposition C 8837
Traffic Signal @ Pvds
& Pvde
Engineering
Design Services 125,174
Included in the CIP Schedule
FY 22-23.
334-400-8405-8004 334
Quimby Park
Development 8405 Ladera Linda
Architecture
Design Services 129,403
Included in the CIP Schedule
FY 22-23.
B-2
City of Rancho Palos Verdes
Continuing Appropriation Schedule
FY 2021-22
Account Fund Fund Name Dept Program Description Cont
Appropriation Justification
334-400-8405-8099 334
Quimby Park
Development 8405 Ladera Linda
Misc./Other
Expenses 4,711
Included in the CIP Schedule
FY 22-23.
TOTAL 5,255,573$
B-3