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CC SR 20220920 06 - City Council Goals CITY COUNCIL MEETING DATE: 09/20/2022 AGENDA REPORT AGENDA HEADING: Regular Business AGENDA TITLE: Consideration and possible action to receive a quarterly status report on Fiscal Year (FY) 2022-23 City Council Goals. RECOMMENDED COUNCIL ACTION: (1) Receive and file a quarterly status report on the FY 2022-23 City Council Goals FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Karina Bañales, Deputy City Manager REVIEWED BY: Same as above APPROVED BY: Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: A. FY 2022-23 City Council Goals Worksheet (page A-1) BACKGROUND: As part of this year’s budget process that began in March 2022, the City Council held a workshop on March 9, 2022, to start formulating the City Council Goals for FY 2022-23. This practice allows goals, which in many cases require funding, to align with the City’s budget. On June 21, 2022, the City Council approved FY 2022-23 City Council Goals concurrent with adopting the City budget to ensure funding of the goals. For FY 2022-23, the City Council Goals took on a new look by moving to a cloud-based program called Monday.com. This program tracks the six overarching goals using a Gantt chart template (Attachment A). Monday.com presents the goals in a user-friendly format that allows the City Council, Staff, and the public to follow and monitor the progress of each goal more easily. Furthermore, it assesses how long a project should take, determines the resources needed, and prepares the order to complete the task. This evening, Staff is presenting the first quarterly update on the 25 projects that fall under the six overarching goals for FY 2022-23. 1 DISCUSSION: Although many of the projects were carried over from the last fiscal year and have retained past descriptions.This first quarterly review of the City Council Goals, is to track the progress of projects since July 1 (Attachment A). In other words, a reset of the tracking based on this current fiscal year. Each project corresponds to one of the six over-arching goals and identifies each goal’s status. Each project has "tasks" that generally describe the work needed to accomplish the project. The status of each task is tracked based on a color description that aligns with the current City Council Goals and indicates whether it is falling behind, not started, on target, or completed, as described below: For the purposes of these quarterly reports, the attached Gantt chart will only represent the tracking of the goals and projects beginning in July 2022 and concluding in June 2023. Below are the six general categories identified as overarching goals and the 25 projects assigned to accomplish each of the goal. Category: Public Safety Goal: Maintain a high level of public safety with public engagement. • Project: Reduce Part I Crime by 5% for FY 2022-23 compared to FY 2021-22 • Project: Implement strategies enhancing resident readiness and response during an emergency Category: Infrastructure Goal: Maintain and improve all public infrastructure (including transportation systems, parking, utilities, storm drains, and sewers). • Project: Portuguese Bend Landslide Remediation EIR • Project: Detailed Inventory and Maintenance Schedule of City’s Public Infrastructure and Assets • Project: Develop Citywide 5G Small Wireless Facilities Master Plan • Project: Citywide Speed Mitigation Plan • Project: Altamira Canyon Improvements (erosion) • Project: Minimize Congestion on Western Avenue • Project: Prepare New Financial Plan for Abalone Cove Annual Sewer Rates • Project: Underground one mile of utility lines within the City’s open space areas COLOR DESCRIPTION AND COUNTS 100% - completed 56% - 99% - accelerated/near completion 26% - 55% - on target/on schedule 0% - 25% - behind schedule/at risk N/A – not started 2 Category: City Land and Facilities Goal: Maintain and improve all City-owned properties. • Project: Civic Center Project Feasibility and Site Planning - Phase 1 • Project: Implement Natural Communities Conservation Plan/Habitat Conservation Plan (NCCP/HCP) • Project: Adopt the Updated Trails Network Plan (TNP) Category: Citizen Involvement and Public Outreach Goal: Engage residents and community partners in assisting the City Council, City Committees/Commissions, and City Staff facilitate the decision-making process. • Project: Establish Two Youth in Government Programs • Project: Host 13 50th Anniversary Celebration Events Category: Quality of Life Goal: Maintain and improve the quality of life for RPV residents. • Project: Adopt streamlined Electric Vehicles (EV) permit policies • Project: Arterial Fences and Walls Master Plan • Project: City Entry Monument Signs • Project: Implement Water Conservation Strategies • Project: Streetscape Beautification Master Plan • Project: Support local businesses and grow business with high-quality jobs in RPV Category: Government Efficiency, Transparency, and Accountability Goal: Maximize the use of each tax dollar and optimize services delivered to RPV residents. • Project: Implement FY 2022-23 City Council Goals Gantt Chart • Project: Review View Restoration Ordinance • Project: Enhance the one-stop permit process • Project: Achieve 91% of RPV Employees say RPV is "a great place to work" ADDITIONAL INFORMATION City Council Goals Appendix Worksheet As part of the FY 2022-23 City Council Goals, items that were originally identified as a goal in the past, were placed in an appendix worksheet for institutional and tracking knowledge. City Council Webpage Staff has updated the City Council Goals webpage to reflect the current goals. Additionally, the homepage now includes a video clip featuring Mayor Bradley highlighting some of the City Council Goals for FY 2022-23 in the RPVtv “City Talk” June 2022 video series. Staff intends to update the webpage after each City Council Goals quarterly presentation with their status. 3 The FY 2022-23 City Council webpage will be available on September 20, 2022. Please visit rpvca.gov/goals. CONCLUSION: Staff recommends the City Council receive and file a quarterly status report on FY 2022 - 23 City Council Goals. 4 FY 2022-23 City Council Goals Gantt First Quarter Update GOAL: Public Safety - Maintain a High Level of Public Safety with Public Engagement PROJECT: Reduce Part I Crime by 5% for FY 2022-23 compared to FY 2021-22 2022 2023 Q1 Q2 Q3 Q4 Task: Manage overtime patrols by LASD for crime enforcement and traffic suppression Task: Implement public safety reimbursement program - cycle 1 Task: Implement public safety reimbursement program - cycle 2 PROJECT: Implement strategies enhancing resident readiness and response during an emergency Task: Establish RPV Evacuation Zones (EVZ) and Safe Refuge Areas (SRA) Task: Double the number of residents registered for Alert SB and MyRPV Task: Inform residents of their EVZ and SRA Task: Develop and distribute RPV "Emergency Survival Guide" COMMENTS: During the first quarter, the City requested and provided funding for overtime, dedicated crime enforcement and traffic suppression teams to address areas of recent crimes and areas with significant traffic concerns, including around schools during drop-off and pick-up times. This program accepted applications beginning in December 2021. Two individuals were awarded a reimbursement through the program in this quarter. Applications are still being accepted for neighborhood applicants This program will begin after the conclusion of the first cycle, anticipated in January 2023. This task is contingent upon the County's implementation of the Zonehaven Evacuation Platform Over this project is on track. Below are status updates on tasks Staff and EPC are closely monitoring the number of residential signups for the City's various alerting platforms and plan to increase the amount of residential signup outreach to residents encouraging participation in receiving emergency alerts. City has contracted with a vendor (Zonehaven) to assist in the GIS development of evacuation zones in those areas. Staff will begin this task until the County's implementation of the Zonehaven Evacuation Platform is available Over this project is on track. Below are status updates on tasks A-1 FY 2022-23 City Council Goals Gantt First Quarter Update 2022 2023 Q1 Q2 Q3 Q4 GOAL: Maintain and improve all public infrastructure (including transportation systems, parking, utilities, storm drains, and sewers). PROJECT: Complete the Portuguese Bend Landslide Remediation Task: Final Construction Documents for Portuguese Bend Landslide Task: Complete EIR for Portuguese Bend PROJECT: Create a detailed Inventory and Maintenance Schedule of City’s Public Infrastructure and Assets Task: Roadway Asset Mgmt. Plan Task: Facilities Asset Mgmt. Plan Task: Drainage System Asset Mgmt. Task: Sanitary Sewer Asset Mgmt. Plan PROJECT: Develop Citywide 5G Small Wireless Facilities Master Plan Task: Draft Citywide 5G Small Wireless Facilities Master Plan PROJECT: Establish a Citywide Speed Mitigation Plan Task: Update Neighborhood Traffic Calming Task: Develop Speed Management Plans for Arterials PROJECT: Identify Altamira Canyon Improvements (erosion) Task: Complete Altamira Cyn. Concept Report PROJECT: Improve Traffic Flow on Western Avenue Task: Complete Western Ave Traffic Flow Improvements Concept Report Task: Complete Western Ave Traffic Flow Final Design Task: Complete Western Ave Traffic Flow Improvements Construction PROJECT: Prepare New Financial Plan for Abalone Cove Annual Sewer Rates Task: The FAC and Finance Department to review and prepare a new financial plan Task: Assessment of the sewer system Task: Update/amend the City Municipal Code PROJECT: Underground one mile of utility lines within the City’s open space areas Task: Respond to CalOES inquires for undergrounding grant Not started contingent upon EIR. This will carry over into FY 2023-24 COMMENTS: Task: Construction Not started contingent upon final construction documents. This will carry over into FY 2023-24 Draft EIR is ongoing In process of procuring vendor Currently reviewing draft condition assessment document. This may carry over into FY 2023-24 Currently reviewing draft condition assessment document. This may carry over into FY 2023-24 Task not started. Will report update in Q2 Carried over from previous year and retained past descriptions Carried over from previous year and retained past descriptions Task is behind schedule. Will report update in Q2 Carried over from previous year and retained past descriptions Task is behind schedule. Will report update in Q2 Task is behind schedule. Will report update in Q2 Staff reviewing administrative concept report Carried over from previous year and retained past descriptions Task not started. Will report update in Q2 Carried over from previous year and retained past descriptions Carried over from previous year and retained past descriptions Carried over from previous year and retained past descriptions Task not started. Will report update in Q2 Task not started. Will report update in Q2 Procuring consultant to perform condition assessment Completion is contingent upon assessment report on the sewer lines Task not started. Will report update in Q2 February 1, 2022, Cal OES notified the City that the proposed undergrounding of overhead powerlines project is an eligible HMGP activity and has formally invited the City to submit a full sub application for consideration of funding A-2 FY 2022-23 City Council Goals Gantt First Quarter Update 2022 2023 Q1 Q2 Q3 Q4 PROJECT: Complete Civic Center Project Feasibility and Site Planning - Phase 1 GOAL: City Land and Facilities Task: Project Scheduling Task: Delivery Analysis Task: Site Plan Revisions Task: Site Plan Update Presentations - Project schedule and Budget Task: Revise and Prepare Site Plan for City Council Task: Project Estimate and Budgeting PROJECT: Implement NCCP/HCP Task: Management Agreement Amendment Task: Update Preserve Use Master Plan Task: Preserve Access Protocol Creation Task: Record Conservation Easements PROJECT: Adopt the Updated Trails Network Plan (TNP) Task: Complete Draft Document with Consultant review of the Draft Update Task: Conduct two public workshops Task: Obtain Planning Commission approval Task: Obtain City Council approval GOAL: Maintain and improve all public infrastructure (including transportation systems, parking, utilities, storm drains, and sewers). CONTINUED 2022 2023 Q1 Q2 Q3 Q4 Currently in the process of finalizing the HMGP sub-application for this project, which is anticipated to be submitted to FEMA for review and funding consideration in the near future. Staff submitted application and now responding to Cal OES's numerous Requests for Information as part of the sub application development process. The City of Rancho Palos Verdes HMGP Sub-application for the Undergrounding of Utility Lines to Prevent Wildfires Project was successfully submitted to Cal OES on April 8, 2022 Task: HMGP Sub application Preparation Task: Respond to Cal OES Request for Information for undergrounding HMGP grant Funds Task: Selection by Cal OES to be forwarded to the Federal Emergency Management Agency (FEMA) for review and potential funding Initial project schedule done but needs to be updated to reflect potential site plan changes/alternatives due to verification of project components including public safety elements. Early delivery analysis underway, needs additional time to reflect potential changes to site design and verification of components. Preliminary revisions prepared and reviewed by CCAC, but additional revisions needed to include site design changes and development of alternative designs. CCAC to likely consider amendment to Gensler contract to prepare these changes. This step is dependent upon completion of prior steps. This step is dependent upon completion of prior steps. Adopt the Updated Trails Network Plan (TNP) project and assigned tasks have been delayed by approximately two months because staff efforts were reprioritized to focus on the Lower Filiorum/Plumtree Property acquisition during this reporting period. This project incorporates three weeks of public review prior to each of the four public meetings so that the public has ample time to review the large document. This requires substantial lead time to complete this project. Carried over from previous year and retained past descriptions Carried over from previous year and retained past descriptions. City staff continues to consolidate a list of recommended PUMP revisions and updates for CC consideration in 9/23/23. Carried over from previous year and retained past descriptions Property descriptions for the Preserve properties have been created. Staff will record one uniform conservation easement in favor of the PVPLC over all 13 Preserve properties (with the exception of the portion of Agua Amarga owned by PVPLC) Preserve Access Protocol initial steps have been established, installed associated signage and staff has also begun conversations with authorized vehicle operators, including LA County Fire and utilities to understand access needs. Staff has begun initial review of the Management Agreement, and will work with the City Attorney, PVPLC, and Wildlife Agencies to finalize this update by June 2023. A-3 FY 2022-23 City Council Goals Gantt First Quarter Update 2022 2023 Q1 Q2 Q3 Q4 GOAL: Citizen Involvement Public Outreach - Engage residents and community partners in assisting the City Council, City Committees/Commissions and City Staff facilitate the decision-making process. PROJECT: Establish Two Youth in Government Programs Task: Implement Youth at Work Program Task: Implement Internship Program PROJECT: Host Thirteen 50th Anniversary Celebration Events Task: Unveiling of the Ken Dyda Civic Center Task: Harvest Festival Programming Task: Holiday Programming Task: Historic Talk and Walk with RPVtv Task: Historical Scavenger Hunt Task: History of Rancho Palos Verdes Art Contest Task: Celebrate the Palos Verdes Preserve Task: Whale of the Day Task: Picnic at the Fourth City Tree Grove Task: Three Themed Summer Concerts Task: Fourth of July Fireworks Task: 50th Anniversary Dinner Project not started. Will report update in Q2. HR onboarded new staff member which will assist in developing program. Staff will provide additional information in Q2 Tentatively scheduled for Spring 2023. Staff and CC subcommittee met in May. Staff continues to meet every week to plan and organize events. Successful event! This task is complete. Event planning is underway. Scheduled on October 22 Event planning underway Event planning underway Event planning underway Event planning underway Event planning has not started. Will provide additional information in Q2 Event planning has not started. Will provide additional information in Q2 Event planning has not started. Will provide additional information in Q2 Event will occur in FY 2023-24 Event will occur in FY 2023-24 Event will occur in FY 2023-24 A-4 FY 2022-23 City Council Goals Gantt First Quarter Update 2022 2023 Q1 Q2 Q3 Q4 GOAL: Quality of Life - Maintain and improve the quality of life for RPV residents. PROJECT: Adopt streamlined Electric Vehicles (EV) permit policies. Task: Drafting EV code language for Council consideration PROJECT: Implement Arterial Fences and Walls Master Plan Task: Develop Arterial Fences and Walls Master Plan PROJECT: Replace City Entry Monument Signs Task: Replace City Entry Master Signs PROJECT: Implement Water Conservation Strategies Task: Implementation in conjunction changes from the 2012 to the 2021 LA County MS4 NPDES Permit PROJECT: Complete Streetscape Beautification Master Plan Task: Complete Streetscape Beautification Master Plan PROJECT: Support local businesses and grow business with high-quality jobs in RPV Task: Engage with LAEDC on economic development Going before City Council on 9/20/22 for consideration. Carried over from previous year. Arterial segments and cut sheets are in production Carried over from previous year. Carried over from previous year. Ken Dyda Civic Center sign is complete. Staff is working with consultant on entry monument signs for entry to City on Hawthorne, entry from San Pedro and Palos Verdes Estates. Staff will provide additional information in Q2 Mix use overlay zoning is in development. Will meet with LAEDC to discuss economic opportunities in the coming weeks to discuss revitalizing current business. Updated storm water ordinance - first reading on 9/6. LID guidelines to be subsequently developed Carried over from previous year and retained past descriptions Staff is working with Transtech on Western Ave. and will return with additional information in Q2. Carried over from previous year. A-5 FY 2022-23 City Council Goals Gantt First Quarter Update 2022 2023 Q1 Q2 Q3 Q4 GOAL: Government Efficiency, Transparency, and Accountability - Maximize the use of each tax dollar and optimize services delivered to RPV residents. PROJECT: Implement FY 2022-23 City Council Goals Gantt Chart Task: Develop City Council Goals Gantt Chart Task: Present Final Draft of FY 2022-23 City Council Goals Task: City Council Approve FY 2022-23 City Council Goals Task: Implement FY 2022-23 City Council Goals PROJECT: Review View Restoration Ordinance Task: CA review for SB8/330 and Housing Accountability Act Impact PROJECT: Enhance the one-stop permit process. Task: Review of Planning and Permitting with Consultant PROJECT: Achieve 91% of RPV Employees say RPV is "a great place to work." Task: Complete Classification and Compensation Study Employee Survey Task: HR on the Go - Survey one-on-one with Departments New goals worksheet went live on July 1. Project complete. Staff is working with consultant on final stages of Class and Comp. Carried over from previous year and retained past descriptions. HR is compiling data and will present before Department Heads winter of 2022 Staff is working with CA's office on SB8/330 Housing Accountability Act Impact. Staff will provide additional information in Q2 Carried over from previous year and retained past descriptions. Permit process is being reviewed by consultant. Scheduled to go before City Council on 11/15 Carried over from previous year and retained past descriptions. A-6