Canon Solutions America Inc - FY2022-088Fiscal Year
THIS NUMBER MUST APPEAR ON ALL
INVOICES, PACKING SLIPS AND CREDIT MEMOS
Purchase
Order #
BILL
TO
Purchase Order
VENDOR
SHIP
TO
Vendor Phone Number Vendor Fax Number Requisition Number Delivery Reference
Date Ordered Vendor Number Date Required Freight Method/Terms Department/Location
Item#Description/PartNo QTY UOM Unit Price Extended Price
Deliver To:
By:
Authorized Signature VENDOR COPY
2022 Page: 1 of: 1
20220263
City of Rancho Palos Verdes
Attn: Accounts Payable
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
CANON SOLUTIONS AMERICA, INC.
14904 COLLECTIONS CENTER DRIVE
CHICAGO, IL 60693-0149
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Email: accountspayable@rpvca.gov
Phone: 310-544-5214
Fax: 310-544-5291
20220350
05/11/2022 2521 Information Technology - Data
The Above Purchase Order Number Must Appear On AllCorrespondence - Packing Sheets And Bills Of Lading
FY21-22 CANON COPIERS LEASE AND USAGE
1 EACH1.0 $2,300.00$2,300.00FY 21-22 CANON COPIERS LEASE PAYMENTS [for FY 21-22ONLY]
Attachment A lists all the equipment and services to be ordered,service rates per device and equipment to be returned to CanonFinancial Services
Maintenance Agreement Includes:On Site Technical Support, All Parts and Labor, Toner and MFDStaple Supplies, Fixed Term up to 5 Years, Billed Quarterly.
"Notwithstanding any pre-printed provision of this Purchase Orderto the contrary, the use of this Purchase Ordershall be for the Customer's administrative convenience only andany terms and conditions on this Purchase which conflict with,vary from or supplement the terms contained in Contract #F1-R-0251 dated 10-1-18 between Canon Solutions America, Inc.and the County of Dupage, Illinois, shall be deemed null andvoid."
30940 Hawthorne Blvd.Rancho Palos Verdes, CA 90275Email: accountspayable@rpvca.govPhone: 310-544-5214Fax: 310-544-5291
Total Ext. Price $2,300.00
PO Total $2,300.00
GENERALLY. The materials, supplies, or services (collectively, "Purchase") covered by this purchase order ("order") must be furnished by Seller subject
to all the terms and conditions contained in this order which Seller, in accepting this order, agrees to be bound by and comply with in all particulars. No other
terms or conditions are binding upon the parties unless subsequently agreed to in writing. Written acceptance or shipment of all or any portion of the Purchase
covered by this order constitutes unqualified acceptance of all terms and conditions in this order. The terms of any proposal referred to in this order are
included and made a part of the order only to the extent it specified the Purchase ordered, the price, and the delivery, and then only to the extent that such terms
are consistent with the terms and conditions of this order.
INSPECTION. The Purchase furnished must be exactly as specified in this order, free from all defects in Seller's performance, design, workmanship, and
materials, and, except as otherwise provided, is subject to inspection and test by City at all times and places. If, before final acceptance, any Purchase is
found to be incomplete, or not as specified, City may reject it, require Seller to correct it without charge, or require delivery of such Purchase at a reduction in
price that is equitable under the circumstances. If seller is unable or refuses to correct such items within a time deemed reasonable by City, City may terminate
the order in whole or in part. Seller bears all risks as to rejected Purchases and, in addition to any costs for which Seller may become liable to City under
other provisions of this order, must reimburse City for all transportation costs, other related costs incurred, or payments to Seller in accordance with the terms of
this order for unaccepted Purchases. Notwithstanding City's acceptance of any Purchase, Seller is liable for latent defects, fraud, or such gross mistakes as constitute
fraud.
CHANGES. City may make changes within the general scope of this order in drawings and specifications for specially manufactured supplies, place of
delivery, method of shipment or packing of the order by giving notice to Seller and subsequently confirming such changes in writing. If such changes affect the
cost of or the time required for performance of this order, an equitable adjustment in the price or delivery or both must be made. No change by Seller is
allowed without City's written approval. Any claim by Seller for an adjustment under this section must be made in writing within thirty (30) days from the date
of receipt by Seller of notification of such change unless City waives this condition in writing. Nothing in this section excuses Seller from proceeding with
performance of the order as changed.
TERMINATION. City may terminate this order at any time, either verbally or in writing, with or without cause. Should termination occur, City will
pay Seller as full performance until such termination the unit or pro rata order price for the performed and accepted portion of the Purchase. City may
provide written notice of termination for Seller's default if Seller refuses or fails to comply with this order. If Seller does not cure such failure within a
reasonable time period, or fails to perform the Purchase within the time specified (or allowed by extension), Seller will be liable to City for any excess costs
incurred by City.
TIME EXTENSION. City may extend the time for completion if, in City's sole determination, Seller was delayed because of causes beyond Seller's
control and without Seller's fault or negligence. In the event delay was caused by City, Seller's sole remedy is limited to recovering money actually and
necessarily expended by Seller because of the delay; there is no right to recover anticipated profit.
REMEDIES CUMULATIVE. City's rights and remedies under this order are not exclusive and are in addition to any rights and remedies provided by law.
TITLE. Title to materials and supplies purchased under this order pass directly from Seller to City upon City's written acceptance following an actual inspection
and City's opportunity to reject.
PAYMENT. City will pay Seller after receiving acceptable invoices for materials and supplies delivered and accepted or services rendered and accepted. City
will not pay cartage, shipping, packaging or boxing expenses unless specified in this order. Drafts will not be honored.
INDEMNIFICATION. Seller agrees to indemnify and hold City harmless from and against any claim, action, damages, costs (including, without limitation,
attorney's fees), injuries, or liability, arising out of the Purchase or the order, or their performance, except for such loss or damage arising from City's sole
negligence or willful misconduct. Should City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of the Purchase or order, or their performance, Seller will defend City (at City's request and with counsel satisfactory to
City) and indemnify City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section "City" includes City's
officers, elected officials, and employees. It is expressly understood and agreed that the foregoing provisions will survive termination of this order. The requirements
as to the types and limits of insurance coverage to be maintained by Seller, and any approval of such insurance by City, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by Seller pursuant to this order, including, without limitation, to the provisions concerning
indemnification.
WARRANTY. Seller agrees that the Purchase is covered by the most favorable commercial warranties the Seller gives to any customer for the same or substantially
similar supplies or services, or such other more favorable warranties as is specified in this order. Warranties will be effective notwithstanding any
inspection or acceptance of the Purchase by City.
ASSIGNMENT. City may assign this order. Except as to any payment due under this order, Seller may not assign or subcontract the order without City's
written approval. Should City give consent, it will not relieve Seller from any obligations under this order and any transferee or subcontractor will be
considered Seller's agent.
INSURANCE. Seller must provide the insurance indicated on the face sheet of this order.
PERMITS. Seller must procure all necessary permits and licenses and abide by all federal, state, and local laws, for performing this order.
INDEPENDENT CONTRACTOR. City and Seller agree that Seller will act as an independent contractor and will have control of all work and the manner in
which is it performed. Seller will be free to contract for similar service to be performed for other employers while under contract with City. Seller is not an agent or
employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Any provision
in this order that may appear to give City the right to direct Seller as to the details of doing the work or to exercise a measure of control over the work means
that Seller will follow the direction of the City as to end results of the work only.
WAIVER. City's review or acceptance of, or payment for, work product prepared by Seller under this order will not be construed to operate as a waiver of any rights
City may have under this Agreement or of any cause of action arising from Seller's performance. A waiver by City of any breach of any term, covenant, or
condition contained in this order will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in
this order, whether of the same or different character.
INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue
for any action involving this agreement will be in Los Angeles County.
City of Rancho Palos Verdes - Terms and Conditions
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Proposal Prepared for City of Rancho Palos Verdes (RPV)5/6/2022
Attn: Lukasz Buchwald, Director of IT, Phone: (310) 544-4311, email: lbuchwald@rpvca.gov 1 of 2 Pages
Qty New Canon
Models*Configuration 60 Mo Lease
Pmt (FMV)Location
1 DX C5870i Hi Cap CFU, Book Fin w/Bufferpass, Puncher, Fax Bd, Tab, Power Filter, Sub Svcs, Conv Stapler Included 30940 Hawthorne Blvd, City of RPV, CA 90275 - Public Works
1 DX C5870i Hi Cap CFU, Staple Fin w/Bufferpass, Puncher, Fax Bd, Tab,Power Filter, Sub Svcs, Conv Stapler Included 30940 Hawthorne Blvd, Ciy of RPV, CA 90275 - Comm. Development
1 DX C5870i Hi Cap CFU, Staple Fin w/Bufferpass, Puncher, Fax Bd, Tab,Power Filter, Sub Svcs, Conv Stapler Included 30940 Hawthorne Blvd, City of RPV, CA 90275 - Admin, 2nd fl
1 DX C5840i CFU (4 Drawers), Inner Finisher, Fax Bd, Power Filter, Sub Svcs (training)Included 30940 Hawthorne Blvd, City of RPV, CA 90275 - HR
1 DX C5840i CFU (4 Drawers), Inner Finisher, Fax Bd, Power Filter, Sub Svcs (training)Included 30940 Hawthorne Blvd, City of RPV, CA 90275 - Comm Res. 2nd Fl
1 DX C5840i CFU (4 Drawers), Inner Finisher, Fax Bd, Power Filter, Sub Svcs (training)Included 30940 Hawthorne Blvd, City of RPV, CA 90275 - PVIC
1 DX C5840i CFU (4 Drawers), Inner Finisher, Fax Bd, Power Filter, Sub Svcs (training)Included 29301 Hawthorne Blvd, City of RPV, Aa 90275 - Office
1 DX C5840i CFU (4 Drawers), Inner Finisher, Fax Bd, Power Filter, Sub Svcs (training)Included 30940 Hawthorne Blvd, City of RPV, CA 90275 - Planning
1 TX 3100 MPF
Z36 w/Basket
36" Lg Format Printer/Scanner, 90 Day Warranty w/4 Yr 9 Mo eCarePak Extended Svc, Includes:
MF Dual Roll Unit, Power Filter & additional Cutter Blade, Roll Holder Set and Maint. Cartridge Included 29301 Hawthorne Blvd, City of RPV, CA 90275 - Planning Workroom
4 EMC IW Enterprise Mgmt Console Implementation Svcs by Local Analyst (Securtity)Included 30940 Hawthorne Blvd, City of RPV, CA 90275
TOTAL *PO Made out to Canon Finanical Services, Inc. for equipment 2,073.30$ Plus Applicable Tax
Models to be Returned to Canon Financial Svcs. - Lease # 001-0785247-001
Canon
Model Ser # Location Last Meter
C7570i II XXH02039 30940 Hawthorne Blvd, City of RPV, CA 90275 - Public Works 369,541
C7570i II XXH02058 30940 Hawthorne Blvd, Ciy of RPV, CA 90275 - Community Development 322,553
C7570i II XXH02031 30940 Hawthorne Blvd, City of RPV, CA 90275 - Admin, 2nd Fl 647,862
C5535i II XUW11560 30940 Hawthorne Blvd, City of RPV, CA 90275 - HR 124,929
C5535i II XUW12208 30940 Hawthorne Blvd, City of RPV, CA 90275 - Comm Resources, 2nd Fl 190,013
C5535i II XUW11848 30940 Hawthorne Blvd, City of RPV, CA 90275 - PVIC 158,992
Models to be Removed/Disposed/Trade-In Proposal Prepared by:
Canon
Model Ser # Location Last Meter
C3325i QTW09499 29301 Hawthorne Blvd, City of RPV, Aa 90275 - Office 132,418
C3325i QTW11021 30940 Hawthorne Blvd, City of RPV, CA 90275 - Planning 55,093
CW500
Plotter C021053246 30940 Hawthorne Blvd, City of RPV, CA 90275 - Bungalow, Storage Room NA
HP T2300 CN12A3K00X 29301 Hawthorne Blvd, City of RPV, CA 90275 - Planning Workroom NA
OMNIA Partners - National IPA contract terms to be written is description of PO: "Notwithstanding any pre-printed provision of this Purchase Order to the contrary, the use of this Purchase Order
shall be for the Customer's administrative convenience only and any terms and conditions on this Purchase which conflict with, vary from or supplement the terms contained in Contract #
F1-R-0251 dated 10-1-18 between Canon Solutions America, Inc. and the County of Dupage, Illinois, shall be deemed null and void."
Attachment A - Canon 5-year Lease
Proposal Prepared for City of Rancho Palos Verdes (RPV)5/6/2022
Attn: Lukasz Buchwald, Director of IT, Phone: (310) 544-4311, email: lbuchwald@rpvca.gov 2 of 2 Pages
Canon Maintenance
New Canon
Models*Location
Avg
Volume
BW (est.)
Avg
Volume
Color (est.)
BW Rate Color Rate Monthly
Maint Cost -
BW
Monthly
Maint Cost -
Color
Total Cost
(estmiated)
DX C5870i 30940 Hawthorne Blvd, City of RPV, CA 90275 - Public Works 3,800 5,835 0.0066$ 0.039$ 25.08$ 227.57$ 252.65$
DX C5870i 30940 Hawthorne Blvd, Ciy of RPV, CA 90275 - Comm. Development 4,756 3,558 0.0066$ 0.039$ 31.39$ 138.76$ 170.15$
DX C5870i 30940 Hawthorne Blvd, City of RPV, CA 90275 - Admin, 2nd fl 9,441 7,018 0.0066$ 0.039$ 62.31$ 273.70$ 336.01$
DX C5840i 30940 Hawthorne Blvd, City of RPV, CA 90275 - HR 1,495 1,562 0.0077$ 0.042$ 11.51$ 65.60$ 77.12$
DX C5840i 30940 Hawthorne Blvd, City of RPV, CA 90275 - Comm Res. 2nd Fl 2,160 2,587 0.0077$ 0.042$ 16.63$ 108.65$ 125.29$
DX C5840i 30940 Hawthorne Blvd, City of RPV, CA 90275 - PVIC 1,209 2,609 0.0077$ 0.042$ 9.31$ 109.58$ 118.89$
DX C5840i 29301 Hawthorne Blvd, City of RPV, Aa 90275 - Office 307 565 0.0077$ 0.042$ 2.36$ 23.73$ 26.09$
DX C5840i 30940 Hawthorne Blvd, City of RPV, CA 90275 - Planning 858 656 0.0077$ 0.042$ 6.61$ 27.55$ 34.16$
TOTAL *PO Made out to Canon Solutions America, Inc.1,140.35$
Plus Applicable Tax
Maintenance Agreement Includes:
On Site Technical Support, All Parts and Labor, Toner and MFD Staple Supplies, Fixed Term up to 5 Years, Billed Quarterly.
OMNIA Partners - National IPA contract terms to be written is description of PO: "Notwithstanding any pre-printed provision of this Purchase Order to the contrary,
the use of this Purchase Order shall be for the Customer's administrative convenience only and any terms and conditions on this Purchase which conflict with, vary from or
supplement the terms contained in Contract #F1-R-0251 dated 10-1-18 between Canon Solutions America, Inc. and the County of Dupage, Illinois, shall be deemed null and void."
Proposal Prepared by: