LSA Associates Inc - FY2023-021-01AMENDMENT NO. 1
TO AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF
RANCHO PALOS VERDES AND LSA ASSOCIATES, INC.
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES
(“Amendment No. 1”) by and between the CITY OF RANCHO PALOS VERDES (“City”) and
LSA ASSOCIATES, INC., a California corporation (“Consultant”) is effective as of September
19, 2023.
RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services
dated October 4, 2022 (“Agreement”) whereby Consultant agreed to provide services related to
the preparation of the Environmental Report for the Portuguese Ben Landslide (PBL) Mitigation
Project (the “Services”) for a term not exceeding June 6, 2023, for a Contract Sum of $266,000.
The Agreement provided for two additional one-year extensions at the City’s discretion.
B. City and Consultant now desire to amend the Agreement to extend the term of the
Agreement, expand the scope of services related to the Consultant’s Services, and increase the
Contract Sum from $266,000 to $407,917.60.
C. This Amendment No. 1 is exclusive of Change Order No. 1, dated April 2, 2023,
related to the PBL Mitigation Project.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
a. Section 2.1, Contract Sum, of the Agreement is hereby amended as
follows:
“For the services rendered pursuant to this Agreement, Consultant shall be
compensated in accordance with the “Schedule of Compensation” attached hereto
as Exhibit “C” and incorporated herein by this reference, but not exceeding the
maximum contract amount of $407,917.60 226,000 (Two Hundred Two Four
Hundred Four Thousand Six Hundred Twenty Six Dollars and Eighty Cents)
(“Contract Sum”).”
b. Section 3.4, Term, of the Agreement is hereby amended as follows:
“Unless earlier terminated in accordance with Article 7 of this Agreement, this
Agreement shall continue in full force and effect until completion of the services
but not exceeding October 1, 2024 June 6, 2023, except as otherwise provided in
the Schedule of Performance (Exhibit “D”).”
DocuSign Envelope ID: AFF95E0D-EBE5-47E4-B3FE-1C78DDEAD4BE
01203.0023/922730.1 -2-
c. Section I of Exhibit “A” to the Agreement is hereby amended as
follows:
“I. Consultant will shall complete the Environmental Impact Report (EIR) and
provide associated support services for the Portuguese Bend PBL
Mitigation Remediation Project, and perform the following final design
and regulatory permitting support services relating to the PBL
Remediation Project, as follows:
Task 1.0: ENVIRONMENTAL IMPACT REPORT PREPARATION
Task 1.1 Administrative Draft EIR
Consultant will use the Technical Studies provided by the City through their
existing consultant to prepare an Administrative Draft EIR that meets the California
Environmental Quality Act (CEQA) requirements and will circulate it to City Staff
and consultants. The Administrative Draft EIR will contain a section for each
environmental issue area with impact evaluations, including an assessment of
cumulative impacts and alternatives analysis. In addition to these sections,
Consultant will prepare all other required CEQA document sections such as impacts
found not to be significant, growth-inducing impacts, and a list of organizations
and persons consulted.
Task 1.2 Draft EIR
Comments on the Administrative Draft EIR from the City will be collected and
responses will be developed by Consultant and incorporated into the proposed Draft
EIR. An electronic print check version of the Draft EIR will be provided to City
staff for approval to circulate. The scope includes addressing one round of revisions
to the Administrative Draft EIR. The Draft EIR will be circulated for a minimum
45-day public review period. As soon as the Draft EIR is completed and approved
for circulation, a Notice of Completion (NOC) will be prepared. The NOC will
identify the locations that the Draft EIR will be available, and the NOC will be filed
with the Office of Planning and Research (OPR). A Notice of Availability will be
prepared and filed with the Los Angeles County Clerk. Consultant will distribute
electronic copies of the NOC to the appropriate responsible and trustee agencies,
interested parties, and to the mailing list provided by the City and will file the
notices. It is assumed that up to 25 notices will be sent via certified mail. A digital
copy of the Draft EIR and associated appendices will be provided to the City for
uploading to the City’s website.
Task 1.3 Final EIR
Following the close of the public review period for the Draft EIR, Consultant will
begin preparing responses to comments received during the public review period.
Responses to comments received by the City and made at Public Hearings will be
prepared by Consultant and provided to City staff for review and incorporated into
the Final EIR. Consultant will work with City staff and City consultants to prepare
DocuSign Envelope ID: AFF95E0D-EBE5-47E4-B3FE-1C78DDEAD4BE
01203.0023/922730.1 -3-
a draft Mitigation Monitoring Reporting Plan at the time of submittal of the
Administrative Final EIR. The MMRP will be incorporated in the Final EIR. After
one round of review and comment on the Response to Comments and
Administrative Final EIR, the responses will be finalized for inclusion in the Final
EIR. Based on the comments received, some changes to the wording of the Draft
EIR may be needed. Any required changes will be handled by including amended
text and/or graphics within the Final EIR or through the use of an Errata, if deemed
appropriate. No field work or substantially new analyses or technical studies are
included in this scope. Upon receipt of the City’s review comments, the
Administrative Final EIR will be modified and the Final EIR prepared.
Additionally, Consultant will prepare a Notice of Determination and file it with the
OPR and the Los Angeles County Clerk. County and California Department of Fish
and Wildlife filing fees have not been included in the budget and will be paid by
the City.
TASK 2.0: MEETINGS AND PUBLIC HEARINGS
The Consultant shall perform the following project management and meeting
subtasks in connection with the EIR are included in this proposal.
Attendance at one community meeting during the public review period is provided
for in Task 2.0. It is anticipated that the meeting will be held at the City unless
otherwise directed. Consultant will provide sign in sheets and up to three display
boards (based on graphics in the Draft EIR) for presentation at the community
meeting. This scope does not include provision of a court report during the
community meeting or the cost of any newspaper publication of the Notice of
Availability.
Task 2.1 Project Management/Meetings
Ongoing coordination meetings with City staff and project team, as many
as needed to complete the Final EIR
Monthly invoices and progress reports
Task 2.2 Community/Public Hearings
Attendance of one 3-hour community meeting by up to three staff persons
during the public review period, plus travel time
Attendance at one 3-hour IMAC meeting by up to three staff persons during
consideration of the Final EIR, plus travel time.
Attendance at two 3-hour City Council Meeting by up to three staff persons
to certify the environmental document, plus travel time
TASK 3.0: FINAL DESIGN AND REGULATORY PERMITTING SUPPORT
DocuSign Envelope ID: AFF95E0D-EBE5-47E4-B3FE-1C78DDEAD4BE
01203.0023/922730.1 -4-
Task 3.1 Project Management
Consultant shall provide a project management role as a mechanism to ensure
there is an adequate exchange of information during scope implementation,
managing tasks completion, maintaining project schedule, overseeing the budget,
and coordinating deliverables.
Task 3.2 Final Design Support
(a) Final Design Support. Consultant shall provide coordination with the
final design team regarding environmental constraints to be considered
in revisions to design. This consultation shall focus on significant
environmental issues identified in the draft environmental impact report
(DEIR) or from comments received during the public comment period.
The scope includes attendance at up to six meetings with the final design
team to review refinements to the project design.
(b) Biological Resources Assistance. Consultant shall advise the team
regarding biological resources and level of significance identified in the
DEIR and implications related to changing the project footprint. Specific
tasks to be completed include recommendations regarding swale design
and other features and recalculation of impacts to resources within
revised project footprint.
The scope includes up to four field meetings to review biological resources
site constraints.
Task 3.3 Assessment of Final Engineering Plans and DEIR Project Description.
Consultant shall prepare an environmental review assessment comparing final
engineering plans with the project description and impact analysis in the DEIR
to determine if the changes result in new or substantial increase in severity of
prior changes to the prior analysis, pursuant to Section 15088.5 of the CEQA
Guidelines. The assessment shall recommend the appropriate CEQA path. As
part of this assessment, a determination shall be made as to whether the changes
associated with the revised design require revisions to the technical reports
prepared for the DEIR or the DEIR.
Task 3.4 Stakeholder Environmental Outreach Support.
Consultant shall assist the City and the design team in coordination with public
agency and stakeholder outreach during final design, which may include
attendance at meetings, preparation of materials for meetings, field tours and
provision of post-meeting follow up. Attendance at up to eight public
agency/stakeholder meetings is anticipated.
Tasks 3.5 Regulatory Agency Permit Support.
DocuSign Envelope ID: AFF95E0D-EBE5-47E4-B3FE-1C78DDEAD4BE
01203.0023/922730.1 -5-
Consultant shall assist the City and the design team in the preparation of
resource/regulatory agency permit applications for the Project. Assistance will
utilize the technical information prepared for the DEIR and would not include
new technical analysis or field work. Attendance at one pre-application meeting
with the resource/regulatory agencies is included. Additional meetings with
resource/regulatory agencies beyond the pre-application meeting would be
require amendment to this scope.
d. Section V of Exhibit “A” to the Agreement is hereby amended as
follows:
“Consultant will utilize the following personnel to accomplish the Services:
Deborah Pracillo
Dakota Gross
Steve Letterly Tamar Gharibian
Bo Gould
Kerrie Collison
Jason Luie
Ron Brugger
Shanna Guiler
Pam Reading
John Ko
Matt Phillips
Meredith Canterbury
e. Exhibit “C” to the Agreement is hereby amended as follows:
Task Fees
Task 1.0 Environmental Impact Report
Task 1.1 Administrative Draft EIR $91,035
Task 1.2 Draft EIR $69,220
Task 1.3 Final EIR $44,550
Task 2.0 Project Management/Meetings
Task 2.1 Project Management/Meetings $24,575
Task 2.2 Community/Public Hearings $18,620
Task 3.0: Final Design and Regulatory Permitting Support
Task 3.1 Project Management $14,214
DocuSign Envelope ID: AFF95E0D-EBE5-47E4-B3FE-1C78DDEAD4BE
01203.0023/922730.1 -6-
Task 3.2(a) Final Design Support $35,174.50
Task 3.2(b) Biological Resources Assistance $18,704.80
Task 3.3: Assessment of Final Engineering Plan and DEIR
Project Description
$15,269.75
Task 3.4: Stakeholder Environment Outreach Support $35,550.45
Task 3.5: Regulatory Agency Permit Support $20,713.30
Other Direct Costs
VisionScape Imagery Visual Simulations $15,000
Reproduction $1,000
Mileage $1,200
Task 3 Mileage $1,718.75
Task 3 Postage/Delivery $572
Postage/Delivery $800
Total $266,000
407,917.60
f. Exhibit “D” to the Agreement is hereby amended as follows:
Receive Approved
Technical Studies
Air Quality, Energy, GHG Emissions
Report =10/20/22
Noise Analysis = 10/20/22
Biological Assessments = 09/30/22
Cultural Resources = 09/30/22
Updated Archeological Survey = 09/30/22
Updated Archeological Report = 09/30/22
Water Quality & Hydrology = 11/03/22
Traffic Impact Analysis = 10/25/22
Geology & Soils = 10/30/22
Hazards Phase I ESA = 10/30/22
Submit Administrative
Draft EIR to City
November 11, 2022
DocuSign Envelope ID: AFF95E0D-EBE5-47E4-B3FE-1C78DDEAD4BE
01203.0023/922730.1 -7-
City Completes Review of
Administrative Draft EIR
November 18, 2022
Submit Draft EIR to City December 2, 2022
City Completes Review of
Draft EIR
December 9, 2022
Circulate for Public
Review
December 16, 2022
End of Public Review
period
February 17, 2023
Final Design Support Ongoing through October 1, 2024
Task 3.2(b) Biological
Resources Assistance
Ongoing through October 1, 2024
Task 3.3: Assessment of
Final Engineering Plan
and DEIR Project
Description
Ongoing through October 1, 2024
Task 3.4: Stakeholder
Environment Outreach
Support
Ongoing through October 1, 2024
Submit Responses to
Comments/Administrative
Final EIR
April 28, 2023* August 1, 2024
City Completes Review of
Administrative Final EIR
May 12, 2023 September 1, 2024
Proposed Final EIR
Approval
June 6, 2023 October 1, 2024
Regulatory Agency
Permit Support
October 1, 2025
*If the amount and type of comment requires additional analysis or
technical study, additional time will be needed.
2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1,
all provisions of the Agreement shall remain unchanged and in full force and effect. From and
DocuSign Envelope ID: AFF95E0D-EBE5-47E4-B3FE-1C78DDEAD4BE
01203.0023/922730.1 -8-
after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement,
it shall mean the Agreement, as amended by this Amendment No. 1 to the Agreement.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 1,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 1,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 1.
5. Authority. The persons executing this Amendment No. 1 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this
Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and
(iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: AFF95E0D-EBE5-47E4-B3FE-1C78DDEAD4BE
01203.0023/922730.1 -9-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
____________________________________
John Cruikshank, Mayor Pro Tem
ATTEST:
_________________________________
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_________________________________
William W. Wynder, City Attorney
CONSULTANT:
LSA ASSOCIATES, INC., a California
Corporation
By: ________________________________
Name: Anthony Petros
Title: President
By: ________________________________
Name: Justin Cary
Title: CFO
Address: 20 Executive Park, Suite 200
Irvine, CA 92614
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
DocuSign Envelope ID: AFF95E0D-EBE5-47E4-B3FE-1C78DDEAD4BE
01203.0023/922730.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
DocuSign Envelope ID: AFF95E0D-EBE5-47E4-B3FE-1C78DDEAD4BE
01203.0023/922730.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
DocuSign Envelope ID: AFF95E0D-EBE5-47E4-B3FE-1C78DDEAD4BE
Certificate Of Completion
Envelope Id: AFF95E0DEBE547E4B3FE1C78DDEAD4BE Status: Completed
Subject: Complete with DocuSign: Attachment C- PSA LSA EIR PBL Final Engineering.pdf
Source Envelope:
Document Pages: 11 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 0 Karissa Russell
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
krussell@rpvca.gov
IP Address: 72.34.97.146
Record Tracking
Status: Original
10/4/2023 10:56:09 AM
Holder: Karissa Russell
krussell@rpvca.gov
Location: DocuSign
Signer Events Signature Timestamp
Anthony Petros
Tony.Petros@lsa.net
CEO
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 70.90.164.117
Signed using mobile
Sent: 10/4/2023 11:02:58 AM
Viewed: 10/4/2023 11:12:40 AM
Signed: 10/4/2023 11:12:55 AM
Electronic Record and Signature Disclosure:
Accepted: 10/4/2023 11:12:40 AM
ID: 230e5ac7-2304-4e60-81bf-36214a93cfaa
Justin Cary
Justin.Cary@lsa.net
CFO
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 68.101.113.151
Sent: 10/4/2023 11:12:55 AM
Viewed: 10/4/2023 11:21:22 AM
Signed: 10/4/2023 11:21:33 AM
Electronic Record and Signature Disclosure:
Accepted: 10/4/2023 11:21:22 AM
ID: 1aecf041-2b04-4c40-8b76-82e570959c95
William Wynder
wwynder@awattorneys.com
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 50.112.162.3
Sent: 10/4/2023 11:21:34 AM
Viewed: 10/4/2023 11:41:00 AM
Signed: 10/4/2023 11:43:49 AM
Electronic Record and Signature Disclosure:
Accepted: 10/4/2023 11:41:00 AM
ID: 1cbc2ae8-7e6c-4a1c-82bc-7c10604eea33
John Cruikshank
john.cruikshank@rpvca.gov
Mayor Pro Tem
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 172.119.57.203
Sent: 10/4/2023 11:43:51 AM
Viewed: 10/4/2023 2:24:59 PM
Signed: 10/4/2023 2:25:06 PM
Electronic Record and Signature Disclosure:
Accepted: 10/4/2023 2:24:59 PM
ID: 55d0815b-fb88-4664-8c28-1383474f87aa
Signer Events Signature Timestamp
Teresa Takaoka
TeriT@rpvca.gov
City of Rancho Palos Verdes
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 72.34.97.146
Sent: 10/4/2023 2:25:07 PM
Viewed: 10/4/2023 2:38:13 PM
Signed: 10/4/2023 2:38:35 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Ramzi Awwad
rawwad@rpvca.gov
Director of Public Works
City of Rancho Palos Verdes
Security Level: Email, Account Authentication
(None)
Sent: 10/4/2023 2:38:35 PM
Electronic Record and Signature Disclosure:
Accepted: 3/2/2023 10:45:19 AM
ID: 3242b72d-4755-489d-8e5f-7c62dc360470
City Clerk
cityclerk@rpvca.gov
Security Level: Email, Account Authentication
(None)
Sent: 10/4/2023 2:38:36 PM
Viewed: 10/5/2023 8:30:07 AM
Electronic Record and Signature Disclosure:
Accepted: 2/1/2023 3:10:58 PM
ID: 505eed45-7ed0-4db8-aae6-ef6eedfef03d
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/4/2023 11:02:58 AM
Certified Delivered Security Checked 10/4/2023 2:38:13 PM
Signing Complete Security Checked 10/4/2023 2:38:35 PM
Completed Security Checked 10/4/2023 2:38:36 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Rancho Palos Verdes (we, us or Company) may be required by law to
provide to you certain written notices or disclosures. Described below are the terms and
conditions for providing to you such notices and disclosures electronicall y through the DocuSign
system. Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to this Electronic Record and Signature
Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to
use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign
system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made av ailable
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Electronic Record and Signature Disclosure created on: 6/15/2021 5:55:39 PM
Parties agreed to: Anthony Petros, Justin Cary, William Wynder, John Cruikshank, Ramzi Awwad, City Clerk
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact City of Rancho Palos Verdes:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: terit@rpvca.gov
To advise City of Rancho Palos Verdes of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at terit@rpvca.gov and in the body
of such request you must state: your previous email address, your new email address. We do not
require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from City of Rancho Palos Verdes
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to terit@rpvca.gov and in the body of
such request you must state your email address, full name, mailing address, and telephone
number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Rancho Palos Verdes
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to terit@rpvca.gov and in the body of such request you must state your
email, full name, mailing address, and telephone number. We do not need any other information
from you to withdraw consent.. The consequences of your withdrawing consent for online
documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before
clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify City of Rancho Palos Verdes as described above, you consent
to receive exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to you by City of Rancho Palos Verdes during the course of your relationship
with City of Rancho Palos Verdes.
,
PROFESSIONAL SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
LSA Associates, Inc
01203 0006/818078 4 1
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
LSA ASSOCIATES, INC
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is made and
entered into on October 4, 2022, by and between the CITY OF RANCHO PALOS VERDES, a
California municipal corporation ("City") and LSA ASSOCIATES, INC , a California
corporation ("Consultant") City and Consultant may be referred to, individually or collectively,
as "Party" or"Parties "
RECITALS
A Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority
to enter into and execute this Agreement
B The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows
ARTICLE 1 SERVICES OF CONSULTANT
1 1 Scope of Services
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the "Scope of Services", as stated in the Proposal, attached
hereto as Exhibit "A" and incorporated herein by this reference, which may be referred to herein
as the "services" or "work" hereunder As a material inducement to the City entering into this
Agreement, Consultant represents and warrants that it has the qualifications, experience, and
facilities necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein Consultant shall at all times faithfully, competently and to the best of its
ability, experience and talent, perform all services described herein Consultant covenants that it
shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose
intended For purposes of this Agreement, the phrase "highest professional standards" shall mean
those standards of practice recognized by one or more first-class firms performing similar work
under similar circumstances
01203 0006/818078 4
1 2 Consultant's Proposal
The Scope of Service shall include the Consultant's Proposal which shall be incorporated
herein by this reference as though fully set forth herein In the event of any inconsistency
between the terms of such Proposal and this Agreement, the terms of this Agreement shall
govern
1 3 Compliance with Law
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and
any Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered
1 4 California Labor Law
If the Scope of Services includes any `public work" or "maintenance work," as those
terms are defined in California Labor Code section 1720 et seg and California Code of
Regulations, Title 8, Section 16000 et seq , and if the total compensation is $1,000 or more,
Consultant shall pay prevailing wages for such work and comply with the requirements in
California Labor Code section 1770 et seq and 1810 et seg , and all other applicable laws,
including the following requirements
(a) Public Work The Parties acknowledge that some or all of the work to be
performed under this Agreement is a "public work" as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter I
(commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations ( DIR")
implementing such statutes The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR Consultant shall post job site notices, as prescribed by
regulation
(b) Prevailing Wages Consultant shall pay prevailing wages to the extent
required by Labor Code Section 1771 Pursuant to Labor Code Section 1773 2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request By initiating any work under this Agreement, Consultant
acknowledges receipt of a copy of the DIR determination of the prevailing rate of per diem
wages, and Consultant shall post a copy of the same at each job site where work is performed
under this Agreement
(c) Penalty for Failure to Pay Prevailing Wages Consultant shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages The
Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar
day, or portion thereof, for each worker paid less than the prevailing rates as determined by the
DIR for the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Consultant or by any subcontractor
01203 0006/818078 4 2
(d) Payroll Records Consultant shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to
keep accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776, certify and make such payroll records available for inspection as
provided by Section 1776, and inform the City of the location of the records
(e) Apprentices Consultant shall comply with and be bound by the provisions
of Labor Code Sections 1777 5, 1777 6, and 1777 7 and California Code of Regulations Title 8,
Section 200 et seq concerning the employment of apprentices on public works projects
Consultant shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations Prior to commencing work under this Agreement, Consultant shall
provide City with a copy of the information submitted to any applicable apprenticeship program
Within 60 (sixty) days after concluding work pursuant to this Agreement, Consultant and each of
its subconsultants shall submit to the City a verified statement of the journeyman and apprentice
hours performed under this Agreement
(f) Eight-Hour Work Day Consultant acknowledges that 8 (eight) hours labor
constitutes a legal day's work Consultant shall comply with and be bound by Labor Code
Section 1810
(g) Penalties for Excess Hours Consultant shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours The Consultant shall, as a penalty to the City, forfeit $25 (twenty five dollars for each
worker employed in the performance of this Agreement by the Consultant or by any
subcontractor for each calendar day during which such worker is required or permitted to work
more than 8 (eight) hours in any one calendar day and 40 (forty) hours in any one calendar week
in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code
Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of 8
(eight) hours per day, and 40 (forty) hours during any one week shall be permitted upon public
work upon compensation for all hours worked in excess of 8 hours per day at not less than one
and 11/2 (one and one half) times the basic rate of pay
(h) Workers' Compensation California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees In accordance with the provisions of California Labor Code
Section 1861, Consultant certifies as follows
"I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract"
Consultant's Authorized Initial
(i) Consultant's Responsibility for Subcontractors For every subcontractor
who will perform work under this Agreement, Consultant shall be responsible for such
01203 0006/818078 1 3
subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720)
of the California Labor Code, and shall make such compliance a requirement in any contract
with any subcontractor for work under this Agreement Consultant shall be required to take all
actions necessary to enforce such contractual provisions and ensure subcontractor's compliance,
including without limitation, conducting a review of the certified payroll records of the
subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to
pay his or her workers the specified prevailing rate of wages Consultant shall diligently take
corrective action to halt or rectify any such failure by any subcontractor
1 5 Licenses, Permits, Fees and Assessments
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant's performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder
1 6 Familiarity with Work
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant's risk until written instructions
are received from the Contract Officer in the form of a Change Order
1 7 Care of Work
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents
plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City's own negligence
1 8 Further Responsibilities of Parties
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
01203 0006/818078 4 4
out the purposes of this Agreement Unless hereafter specified, neither party shall be responsible
for the service of the other
1 9 Additional Services
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work No such extra work may be
undertaken unless a written Change Order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant Any increase in compensation of up to 15% (fifteen percent)
of the Contract Sum, or, in the time to perform of up to 90 (ninety) days, may be approved by the
Contract Officer through a written Change Order Any greater increases, taken either separately
or cumulatively, must be approved by the City Council It is expressly understood by Consultant
that the provisions of this Section shall not apply to services specifically set forth in the Scope of
Services Consultant hereby acknowledges that it accepts the risk that the services to be provided
pursuant to the Scope of Services may be more costly or time consuming than Consultant
anticipates and that Consultant shall not be entitled to additional compensation therefor City
may in its sole and absolute discretion have similar work done by other Consultants No claims
for an increase in the Contract Sum or time for performance shall be valid unless the procedures
established in this Section are followed
If in the performance of the contract scope, the Consultant becomes aware of material defects in
the scope, duration or span of the contract or the Consultant becomes aware of extenuating
circumstance that will or could prevent the completion of the contract, on time or on budget, the
Consultant shall inform the Contracting Officer of an anticipated Change Order This proposed
change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs
and proposed schedule impacts
1 10 Special Requirements
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the "Special Requirements" attached hereto as Exhibit "B" and incorporated
herein by this reference In the event of a conflict between the provisions of Exhibit "B" and any
other provisions of this Agreement, the provisions of Exhibit 'B' shall govern
ARTICLE 2 COMPENSATION AND METHOD OF PAYMENT
2 1 Contract Sum
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the ` Schedule of Compensation" attached hereto as Exhibit "C" and
incorporated herein by this reference The total compensation, including reimbursement for
actual expenses, shall not exceed $266,000 (Two Hundred and Sixty Six Thousand Dollars)
(the `Contract Sum") unless additional compensation is approved pursuant to Section 19
01203 0006/818078 4 5
2 2 Method of Compensation
The method of compensation may include (i) a lump sum payment upon completion, (ii)
payment in accordance with specified tasks or the percentage of completion of the services, (iii)
payment for time and materials based upon the Consultant's rates as specified in the Schedule of
Compensation, provided that (a) time estimates are provided for the performance of sub tasks,
and (b) the Contract Sum is not exceeded, or (iv) such other methods as may be specified in the
Schedule of Compensation
2 3 Reimbursable Expenses
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4 5,
and only if specified in the Schedule of Compensation The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City
Coordination of the performance of the work with City is a critical component of the services If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings
2 4 Invoices
Each month Consultant shall furnish to City an original invoice, using the City template,
or in a format acceptable to the City, for all work performed and expenses incurred during the
preceding month in a form approved by City's Director of Finance By submitting an invoice for
payment under this Agreement, Consultant is certifying compliance with all provisions of the
Agreement The invoice shall detail charges for all necessary and actual expenses by the
following categories labor (by sub-category), travel, materials, equipment, supplies, and sub-
contractor contracts Sub-contractor charges shall also be detailed by such categories Consultant
shall not invoice City for any duplicate services performed by more than one person
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7 3, City will use its best efforts to cause
Consultant to be paid within 45 (forty-five) days of receipt of Consultant's correct and
undisputed invoice, however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law
2 5 Waiver
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant
01203 0006/818078 4 6
ARTICLE 3 PERFORMANCE SCHEDULE
3 1 Time of Essence
Time is of the essence in the performance of this Agreement
3 2 Schedule of Performance
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the `Schedule of Performance" attached hereto as Exhibit "D' and incorporated herein by this
reference When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer through a Change
Order, but not exceeding 90 (ninety) days cumulatively
3 3 Force Majeure
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified The Contract Officer's
determination shall be final and conclusive upon the parties to this Agreement In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant s sole remedy being extension of the Agreement
pursuant to this Section
3 4 Term
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding June 6,
2023, except as otherwise provided in the Schedule of Performance (Exhibit 'D")
ARTICLE 4 COORDINATION OF WORK
4 1 Representatives and Personnel of Consultant
The following principals of Consultant ("Principals' ) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith
01203 0006/818078 4 7
Deborah Pracilio Principal
(Name) (Title)
Blake Selna Principal
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City Additionally, Consultant shall utilize
only the personnel included in the Proposal to perform services pursuant to this Agreement
Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant's staff and subcontractors, if any, assigned to perform the services required under this
Agreement Consultant shall notify City of any changes in Consultant's staff and subcontractors,
if any, assigned to perform the services required under this Agreement, prior to and during any
such performance City shall have the right to approve or reject any proposed replacement
personnel, which approval shall not be unreasonably withheld
4 2 Status of Consultant
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant's officers, employees or agents are in any manner officials, officers,
employees or agents of City Neither Consultant, nor any of Consultant's officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City's employees Consultant expressly waives any claim Consultant may
have to any such rights
4 3 Contract Officer
The Contract Officer shall be Ron Dragoo, Principal Engineer, or such person as may be
designated by the Public Works Director It shall be the Consultant's responsibility to assure that
the Contract Officer is kept informed of the progress of the performance of the services and the
Consultant shall refer any decisions which must be made by City to the Contract Officer Unless
otherwise specified herein, any approval of City required hereunder shall mean the approval of
the Contract Officer The Contract Officer shall have authority, if specified in writing by the City
Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of
this Agreement
01203 0006/818078 4 8
4 4 Independent Consultant
Neither the City nor any of its employees shall have any control over the manner, mode
or means by which Consultant, its agents or employees, perform the services required herein,
except as otherwise set forth herein City shall have no voice in the selection, discharge,
supervision or control of Consultant's employees, servants, representatives or agents, or in fixing
their number, compensation or hours of service Consultant shall perform all services required
herein as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role Consultant
shall not at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City City shall not in any way or for any purpose become or be deemed
to be a partner of Consultant in its business or otherwise or a point venturer or a member of any
point enterprise with Consultant
4 5 Prohibition Against Subcontracting or Assignment
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City, all subcontractors included
in the Proposal are deemed approved In addition, neither this Agreement nor any interest herein
may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation
of law, whether for the benefit of creditors or otherwise, without the prior written approval of
City Transfers restricted hereunder shall include the transfer to any person or group of persons
acting in concert of more 25% (twenty five percent) of the present ownership and/or control of
Consultant, taking all transfers into account on a cumulative basis In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void No
approved transfer shall release the Consultant or any surety of Consultant of any liability
hereunder without the express consent of City
ARTICLE 5 INSURANCE AND INDEMNIFICATION
5 1 Insurance Coverages
Without limiting Consultant's indemnification of City, and prior to commencement of
any services under this Agreement, Consultant shall obtain, provide and maintain at its own
expense during the term of this Agreement, policies of insurance of the type and amounts
described below and in a form satisfactory to City
(a) General liability insurance Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01,
in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury personal injury, and property damage The policy must include contractual liability that
has not been amended Any endorsement restricting standard ISO insured contract' language
will not be accepted
01203 0006/818078 4 9
(b) Automobile liability insurance Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or in connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each
accident
(c) Professional liability (errors & omissions) insurance Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate Any
policy inception date continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3)years after completion of the services required by this Agreement
(d) Workers' compensation insurance Consultant shall maintain Workers'
Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at
least $1,000,000)
(e) Subcontractors Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor All coverages for subcontractors shall include all of the requirements stated
herein
(f) Additional Insurance Policies of such other insurance, as may be required
in the Special Requirements in Exhibit"B"
5 2 General Insurance Requirements
(a) Proof of insurance Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers' compensation Insurance certificates and endorsements must be
approved by City's Risk Manager prior to commencement of performance Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement City
reserves the right to require complete, certified copies of all required insurance policies, at any
time
(b) Duration of coverage Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents, representatives, employees or subconsultants
(c) Primary/noncontributing Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it The limits of insurance required herein may be satisfied by a combination
of primary and umbrella or excess insurance Any umbrella or excess insurance shall contain or
be endorsed to contain a provision that such coverage shall also apply on a primary and non-
01203 0006/818078 4 10
contributory basis for the benefit of City before the City's own insurance or self-insurance shall
be called upon to protect it as a named insured
(d) City's rights of enforcement In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain and continuously maintain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments In the alternative, City
may cancel this Agreement
(e) Acceptable insurers All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or larger)
in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by
the City's Risk Manager
(f) Waiver of subrogation All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants
(g) Enforcement of contract provisions (non-estoppel) Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder
(h) Requirements not limiting Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
by the Consultant Any available insurance proceeds in excess of the specified minimum limits
of insurance and coverage shall be available to the City
(i) Notice of cancellation Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for
nonpayment for which a 10 (ten) day notice is required) or nonrenewal of coverage for each
required coverage
(I) Additional insured status General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
01203 0006/818078 4 II
shall be additional insureds under such policies This provision shall also apply to any
excess/umbrella liability policies
(k) Prohibition of undisclosed coverage limitations None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing
(I) Separation of insureds A severability of interests provision must apply for
all additional insureds ensuring that Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer's limits of
liability The policy(ies) shall not contain any cross-liability exclusions
(m) Pass through clause Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section Consultant agrees that upon request, all agreements with consultants
subcontractors, and others engaged in the project will be submitted to City for review
(n) Agency's right to revise specifications The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant 90 (ninety) days advance written notice of such change If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant s compensation
(o) Self-insured retentions Any self-insured retentions must be declared to
and approved by City City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible Self-insurance will not be considered to comply with these
specifications unless approved by City
(p) Timely notice of claims Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant s performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies
(q) Additional insurance Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work
5 3 Indemnification
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (` Indemnified Parties' ) against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein "claims
01203 0006/818078 4 12
or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable (`indemnitors") or arising from Consultant s or
indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors'
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys' fees incurred in connection therewith,
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perform such work, operations or activities of
Consultant hereunder, and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom,
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys'
fees
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder The provisions of this Section do not apply to claims or liabilities occurring
as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City's negligence,
except that design professionals' indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional The
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement
ARTICLE 6 RECORDS, REPORTS, AND RELEASE OF INFORMATION
61 Records
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the "books and records ), as
shall be necessary to perform the services required by this Agreement and enable the Contract
01203 0006/818078 4 1 3
Officer to evaluate the performance of such services Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
records and transcripts from such records Such records shall be maintained for a period of three
(3) years following completion of the services hereunder, and the City shall have access to such
records in the event any audit is required In the event of dissolution of Consultant's business,
custody of the books and records may be given to City, and access shall be provided by
Consultant's successor in interest Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act
6 2 Reports
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require Consultant hereby acknowledges that the City is greatly concerned about the cost
of work and services to be performed pursuant to this Agreement For this reason, Consultant
agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Consultant is providing design services, the cost of the project being designed, Consultant
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed
6 3 Ownership of Documents
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the "documents and materials")
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder Any
use, reuse or assignment of such completed documents for other projects and/or use of
uncompleted documents without specific written authorization by the Consultant will be at the
City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties
shall not extend to such use, reuse or assignment Consultant may retain copies of such
documents for its own use Consultant shall have the right to use the concepts embodied therein
All subcontractors shall provide for assignment to City of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages resulting therefrom Moreover, Consultant with respect to any documents
and materials that may qualify as "works made for hire" as defined in 17 U S C § 101, such
documents and materials are hereby deemed 'works made for hire" for the City
///
01203 0006/818078 4 14
6 4 Confidentiality and Release of Information
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer
(b) Consultant, its officers employees agents or subcontractors, shall not
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement Response to a subpoena or court order shall not be considered voluntary"
provided Consultant gives City notice of such court order or subpoena
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney s fees, caused by or incurred as a result of Consultant's conduct
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice
of deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work
performed there under City retains the right, but has no obligation, to represent Consultant or be
present at any deposition, hearing or similar proceeding Consultant agrees to cooperate fully
with City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant However, this right to review any such response does not imply or mean
the right by City to control, direct, or rewrite said response
ARTICLE 7 ENFORCEMENT OF AGREEMENT AND TERMINATION
7 1 California Law
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action In the event of litigation in a U S District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California
7 2 Disputes, Default
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
01203 0006/818078 4 15
after the date of default Instead, the City may give notice to Consultant of the default and the
reasons for the default The notice shall include the timeframe in which Consultant may cure the
default This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if
circumstances warrant During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding
invoices during the period of default If Consultant does not cure the default, the City may take
necessary steps to terminate this Agreement under this Article Any failure on the part of the City
to give notice of the Consultant's default shall not be deemed to result in a waiver of the City's
legal rights or any rights arising out of any provision of this Agreement
7 3 Retention of Funds
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant's acts or omissions in performing or failing to perform Consultant's
obligation under this Agreement In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim The failure of
City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein
7 4 Waiver
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver Any waiver by either party of any default must be in writing and shall not be a waiver of
any other default concerning the same or any other provision of this Agreement
7 5 Rights and Remedies are Cumulative
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party
01203 0006/818078 4 16
7 6 Legal Action
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, w compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et seq and 910 et seq , in order to pursue a legal action under this Agreement
7 7 Termination Prior to Expiration of Term
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause The City reserves the right to terminate this
Contract at any time, with or without cause, upon thirty (30) days' written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer Upon receipt of any notice of
termination, Consultant shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer Consultant shall be entitled to compensation for
all services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation
or such as may be approved by the Contract Officer, except as provided in Section 7 3 In the
event of termination without cause pursuant to this Section, the City need not provide the
Consultant with the opportunity to cure pursuant to Section 7 2
7 8 Termination for Default of Party
If termination is due to the failure of the other Party to fulfill its obligations under this
Agreement
(a) City may, after compliance with the provisions of Section 7 2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated
(b) Consultant may, after compliance with the provisions of Section 7 2, terminate the
Agreement upon written notice to the City's Contract Officer Consultant shall be entitled to
payment for all work performed up to the date of termination
7 9 Attorneys' Fees
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted whether legal or
equitable, shall be entitled to reasonable attorney's fees Attorney's fees shall include attorney's
fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other
01203 0006/818078 4 1 7
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment
ARTICLE 8 CITY OFFICERS AND EMPLOYEES NON-DISCRIMINATION
8 1 Non-liability of City Officers and Employees
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the
terms of this Agreement
8 2 Conflict of Interest
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant's performance of services under this
Agreement Consultant further covenants that in the performance of this Agreement no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement
No officer or employee of the City shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement
8 3 Covenant Against Discrimination
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class
8 4 Unauthorized Aliens
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U S C § 1 101 et seq , as amended, and in connection
01203 0006/818078 4 18
therewith, shall not employ unauthorized aliens as defined therein Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this
Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such
liabilities or sanctions imposed, together with any and all costs, including attorneys fees,
incurred by City
ARTICLE 9 MISCELLANEOUS PROVISIONS
91 Notices
Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail, in the case of the City, to the City
Manager and to the attention of the Contract Officer (with her/his name and City title), City of
Rancho Palos Verdes, 30940 Hawthorne Blvd , Rancho Palos Verdes, California 90275 and in
the case of the Consultant to the person(s) at the address designated on the execution page of
this Agreement Either party may change its address by notifying the other party of the change of
address in writing Notice shall be deemed communicated at the time personally delivered or in
72 (seventy two) hours from the time of mailing if mailed as provided in this section
9 2 Interpretation
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply
9 3 Counterparts
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument
9 4 Integration, Amendment
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void
9 5 Severability
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
01203 0006/818078 4 19
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless
9 6 Warranty & Representation of Non-Collusion
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation The determination of
"financial interest" shall be consistent with State law and shall not include interests found to be
"remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091 5 Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration,
or other thing of value as a result or consequence of obtaining or being awarded any agreement
Consultant further warrants and represents that (s)he/it has not engaged in any act(s)
omission(s), or other conduct or collusion that would result in the payment of any money
consideration, or other thing of value to any third party including but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect
r
Consultant's Authorized Initials Adi
9 7 Corporate Authority
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties
(SIGNATURES ON FOLLOWING PAGE)
0 1 203 0006/8 1 8078 I 20
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written
CITY.
CITY OF RANCHO PALOS VERDES, a
m a I. corporation
David L Bradley, Mayor
ATTEST
..
eresa : :•ka, City Clerk
APPROVED AS TO FORM
ALESSHIRRE & WYNDER, LLP
(). Ak4
William W Wynd, ity Attorney
CONSULTANT
LSA As•ociates, Inc , a . or ia corporation
By Ai '4r
Na • Anthony Petros
Title President
By
Name 11.17 Cary
Title CFO
Address 20 Exective Park, Suite 200
Irvine, CA 92614
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups I) Chairman of the Board, President or any Vice President, and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer CONSULTANT'S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY
01203 0006/818078 1 21
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document
State of California
County of
On Nl 2 7 2 02Z before me, 1\1A1(1-6 1 / 1J oTarl 0391,4 C/
(insert name and title of the officer)
personally appeared TI ►`'th On`` T&1YbS
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct
• NATALIE M PREY
WITNESS my hand and official seal 6: -;`= COMM #2362744
cc _. • ' Notary Public California A'
/f
r
` , co Orange Count 26 103
1J I
Signature ��� (Seal)
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document
State of California
County of Oro-tN ? , )
On Se-&-1," - Th/2 2-t-before me, \-\€A-4 44— S��'�5 � \k -( - Rik
(insert name and title of th officer)
personally appeared -30,sk,
who proved to me on the basis of satisfactory a ence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct
WITNESS my hand and official seal rHEATHERSARETSKY
_ Commission No 2366442.- NOTARY PUBLIC CALIFORNIA
ORANGE COUNTY
`•N7,111 Commission Expires July 19,2025
/ I
Signature ■ eArb vieror " (Seal)
EXHIBIT "A"
SCOPE OF SERVICES
I Consultant will complete the Environmental Impact Report and provide associated
support services for the Portuguese Bend Mitigation Project, as follows
TASK 1 0 ENVIRONMENTAL IMPACT REPORT PREPARATION
Task 1 1 Administrative Draft EIR
Consultant will use the Technical Studies provided by the City through their existing consultant
to prepare an Administrative Draft EIR that meets the California Environmental Quality Act
(CEQA) requirements and will circulate it to City Staff and consultants The Administrative
Draft EIR will contain a section for each environmental issue area with impact evaluations,
including an assessment of cumulative impacts and alternatives analysis In addition to these
sections, Consultant will prepare all other required CEQA document sections such as impacts
found not to be significant, growth-inducing impacts, and a list of organizations and persons
consulted
Task 1 2 Draft EIR
Comments on the Administrative Draft EIR from the City will be collected and responses will be
developed by Consultant and incorporated into the proposed Draft EIR An electronic print check
version of the Draft EIR will be provided to City staff for approval to circulate The scope
includes addressing one round of revisions to the Administrative Draft EIR The Draft EIR will
be circulated for a minimum 45-day public review period As soon as the Draft EIR is completed
and approved for circulation, a Notice of Completion (NOC) will be prepared The NOC will
identify the locations that the Draft EIR will be available, and the NOC will be filed with the
Office of Planning and Research (OPR) A Notice of Availability will be prepared and filed with
the Los Angeles County Clerk Consultant will distribute electronic copies of the NOC to the
appropriate responsible and trustee agencies, interested parties, and to the mailing list provided
by the City and will file the notices It is assumed that up to 25 notices will be sent via certified
mail A digital copy of the Draft EIR and associated appendices will be provided to the City for
uploading to the City's website
Task 1 3 Final EIR
Following the close of the public review period for the Draft E1R, Consultant will begin
preparing responses to comments received during the public review period Responses to
comments received by the City and made at Public Hearings will be prepared by Consultant and
provided to City staff for review and incorporated into the Final EIR Consultant will work with
City staff and City consultants to prepare a draft Mitigation Monitoring Reporting Plan at the
time of submittal of the Administrative Final EIR The MMRP will be incorporated in the Final
EIR After one round of review and comment on the Response to Comments and Administrative
Final EIR, the responses will be finalized for inclusion in the Final EIR Based on the comments
01203 0006/818078 4 A-I
received, some changes to the wording of the Draft EIR may be needed Any required changes
will be handled by including amended text and/or graphics within the Final EIR or through the
use of an Errata, if deemed appropriate No field work or substantially new analyses or technical
studies are included in this scope Upon receipt of the City's review comments, the
Administrative Final EIR will be modified and the Final EIR prepared Additionally, Consultant
will prepare a Notice of Determination and file it with the OPR and the Los Angeles County
Clerk County and California Department of Fish and Wildlife filing fees have not been included
in the budget and will be paid by the City
TASK 2 0 MEETINGS AND PUBLIC HEARINGS
The following project management and meeting subtasks are included in this proposal
Attendance at one community meeting during the public review period is provided for in Task
2 0 It is anticipated that the meeting will be held at the City unless otherwise directed
Consultant will provide sign in sheets and up to three display boards (based on graphics in the
Draft EIR) for presentation at the community meeting This scope does not include provision of a
court report during the community meeting or the cost of any newspaper publication of the
Notice of Availability
Task 2 1 Project Management/Meetings
• Ongoing coordination meetings with City staff and project team, as many as needed to
complete the Final EIR
• Monthly invoices and progress reports
Task 2 2 Community/Public Hearings
• Attendance of one 3-hour community meeting by up to three staff persons during the
public review period, plus travel time
• Attendance at one 3-hour LMAC meeting by up to three staff persons during
consideration of the Final EIR, plus travel time
• Attendance at two 3-hour City Council Meeting by up to three staff persons to certify the
environmental document, plus travel time
II As part of the Services, Consultant will prepare and deliver the following tangible
work products to the City
See Section 1 for deliverables
III In addition to the requirements of Section 6 2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports
01203 0006/818078 4 A-2
A Consultant will provide status reports as needed The frequency of the status reports
shall be determined ongoingly by the City's Contract Officer, in consultation with
Consultant, as appropriate
IV All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City, in accordance with
Section I, above
V Consultant will utilize the following personnel to accomplish the Services
Deborah Pracilio
Dakota Gross
Steve Letterly
Tamar Gharibian
Bo Gould
Kerrie Collison
Jason Lui
Ron Brugger
Shanna Guiler
Pam Reading
01203 0006/818078 4 A-3
EXHIBIT "B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text indicated in bold italics, deleted text indicated in strik g„
[INTENTIONALLY LEFT BLANK]
01203 0006/818078 4 B-1
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Task Fee
Task 1.0 Environmental Impact Report
Task 1.1 Administrative Draft EIR $91,035
Task 1.2 Draft EIR $69,220
Task 1.3 Final EIR $44,550
Task 2.0 Project Management/Meetings
Task 2.1 Project Management/Meetings $24,575
Task 2.2 Community/Public Hearings $18,620
Other Direct Costs
VisionScape Imagery Visual Simulations $15,000
Reproduction $1,000
Mileage $1,200
Postage/Delivery $800
Total $266,000
01203.0006/818078.4 C-1
EXHIBIT "D
SCHEDULE OF PERFORMANCE
Receive Approved Technical Studies Air Quality, Energy, GHG Emissions Report= 10/20/22
Noise Analysis= 10/20/22
Biological Assessments=09/30/22
Cultural Resources=09/30/22
Updated Archeological Survey=09/30/22
Updated Archeological Report=09/30/22
Water Quality& Hydrology= 11/03/22
Traffic Impact Analysis= 10/25/22
Geology&Soils= 10/30/22
Hazards Phase I ESA= 10/30/22
Submit Administrative Draft EIR to November 11, 2022
City
City Completes Review of November 18, 2022
Administrative Draft EIR
Submit Draft EIR to City December 2, 2022
City Completes Review of Draft EIR December 9, 2022
Circulate for Public Review December 16, 2022
End of Public Review Period February 17, 2023
Submit Responses to Comments/ April 28, 2023*
Administrative Final EIR
City Completes Review of May 12, 2023
Administrative Final EIR
Proposed Final EIR Approval June 6, 2023
*If the amount and type of comment requires additional analysis or technical study, additional time will be
needed
01203 0006/818078 4 D-1