CC SR 20220802 D - 2022 League CA Cities Voting Delegate
CITY COUNCIL MEETING DATE: 08/02/2022
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to designate voting delegate alternates for the
upcoming Cal Cities Annual Business Meeting.
RECOMMENDED COUNCIL ACTION:
(1) Designate Mayor Bradley and City Manager Mihranian as the first and second
voting delegate alternates for the Cal Cities Annual Business Meeting scheduled
for September 9, 2022 in the event Councilmember Cruikshank, the voting
alternate, is unable to attend.
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Teresa Takaoka, CMC, City Clerk
REVIEWED BY: Karina Bañales, Deputy City Manager
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Cal Cities’ Designation of Voting Delegates/Alternates Form (page A-1)
B. June 1, 2022, Cal Cities letter (page B-1)
BACKGROUND AND DISCUSSION:
The City of Rancho Palos Verdes is a member of Cal Cities (formerly the League of
California Cities). Founded in 1898, Cal Cities is an association of California city officials
who work together to influence policy decisions that affect cities. Cal Cities provides
legislative and ballot measure advocacy, legal advocacy, education, and advocates to
defend and expand local control in the Legislature, at the ballot box, in the courts, and
through strategic outreach to the public, policymakers, and opinion leaders.
The Cal Cities Annual Conference and Expo is an important event for city officials to learn
and collaborate on solutions to common challenges.
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Each year, Cal Cities holds a conference at which delegates from across the state come
together to enhance their knowledge and skills, exchange information, and combine
resources.
This year, the Cal Cities Annual Conference and Expo is scheduled for September 7-9 at
the Long Beach Convention Center. An important part of the Annual Conference is the
Annual Business Meeting, scheduled for 1 1:30 a.m. on Friday, September 9. At this
meeting, the Cal Cities membership considers and takes action on resolutions that
establish Cal Cities policy.
To cast the City’s vote at the Annual Business Meeting, the City Council must designate
a voting delegate and alternate. Earlier this year, during Council appointments,
Councilmember Alegria was appointed the voting delegate, and Councilmember
Cruikshank was appointed the voting alternate. Due to scheduling conflicts,
Councilmember Alegria will not be available to attend the Annual Business Meeting in
September. However, Councilmember Cruikshank will instead be available to attend the
meeting as the voting delegate. As a result, the City Council is being asked to designate
Mayor Bradley and City Manager Mihranian as the first and second voting alternates,
respectively, to ensure the City’s participation at the meeting (Attachment A). Cal Cities
advises that city councils should make their appointments with enough time so the City
Clerk can submit the appropriate form to Cal Cities by the September 2 deadline.
CONCLUSION:
Staff recommends the City Council appoint Mayor Bradley as the first voting alternate and
City Manager Mihranian as the second voting alternate in the event that Councilmember
Cruikshank is unable to attend the meeting.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action is available for
the City Council’s consideration:
1. Select different voting delegate alternates.
2. Take other action, as deemed appropriate.
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CITY:________________________________________
2022 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Friday, September 2,
2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk
located in the Annual Conference Registration Area. Your city council may designate
one voting delegate and up to two alternates.
To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates
must be designated by your city council. Please attach the council resolution as proof of
designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the
designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual
Business Meeting. Admission to this designated area will be limited to individuals (voting
delegates and alternates) who are identified with a special sticker on their conference
badge. This sticker can be obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE
Name: Name:
Title: Title:
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR
ATTEST: I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate(s).
Name: ____________________________________ Email_________________________________
Mayor or City Clerk_________________________ Date____________ Phone________________
(circle one) (signature)
Please complete and return by Friday, September 2, 2022 to:
Darla Yacub, Assistant to the Administrative Services Director
E-mail: dyacub@calcities.org; Phone: (916) 658-8254
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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org
DATE: June 1, 2022
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo – September 7-9, 2022
Cal Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long
Beach. An important part of the Annual Conference is the Annual Business Meeting
(during General Assembly) on Friday, September 9. At this meeting, Cal Cities
membership considers and acts on resolutions that establish Cal Cities policy.
In order to vote at the Annual Business Meeting, your city council must designate a
voting delegate. Your city may also appoint up to two alternate voting delegates, one
of whom may vote if the designated voting delegate is unable to serve in that
capacity.
Please complete the attached Voting Delegate form and return it to Cal Cities office
no later than Friday, September 2. This will allow us time to establish voting
delegate/alternate records prior to the conference.
Please view Cal Cities’ event and meeting policy in advance of the conference.
•Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting
delegate and up to two alternates must be designated by the city council.
When completing the attached Voting Delegate form, please attach either a
copy of the council resolution that reflects the council action taken, or have your
city clerk or mayor sign the form affirming that the names provided are those
selected by the city council. Please note that designating the voting delegate
and alternates must be done by city council action and cannot be
accomplished by individual action of the mayor or city manager alone.
•Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire
conference; they may register for Friday only. Conference registration will open
by June 1 on the Cal Cities website. In order to cast a vote, at least one voter
must be present at the Business Meeting and in possession of the voting delegate
card. Voting delegates and alternates need to pick up their conference
badges before signing in and picking up the voting delegate card at the Voting
Delegate Desk. This will enable them to receive the special sticker on their name
badges that will admit them into the voting area during the Business Meeting.
Council Action Advised by August 31, 2022
B-1
• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and
alternates, but only between the voting delegate and alternates. If the voting
delegate and alternates find themselves unable to attend the Business Meeting,
they may not transfer the voting card to another city official.
• Seating Protocol during General Assembly. At the Business Meeting, individuals
with the voting card will sit in a separate area. Admission to this area will be limited
to those individuals with a special sticker on their name badge identifying them as
a voting delegate or alternate. If the voting delegate and alternates wish to sit
together, they must sign in at the Voting Delegate Desk and obtain the special
sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Long
Beach Convention Center, will be open at the following times: Wednesday, September
7, 8:00 a.m. – 6:00 p.m.; Thursday, September 8, 7:00 a.m. – 4:00 p.m.; and Friday,
September 9, 7:30 a.m.–12:30 p.m. The Voting Delegate Desk will also be open at the
Business Meeting on Friday, but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the
individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and
returning it to Cal Cities office by Friday, September 2. If you have questions, please call
Darla Yacub at (916) 658-8254.
Attachments:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
B-2
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org
Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one vote on
matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Annual Conference,
each city council may designate a voting delegate and up to two
alternates; these individuals are identified on the Voting Delegate Form
provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or
alternates, may pick up the city's voting card at the Voting Delegate Desk in
the conference registration area. Voting delegates and alternates must
sign in at the Voting Delegate Desk. Here they will receive a special sticker
on their name badge and thus be admitted to the voting area at the
Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting
delegates (or alternates), and who have picked up their city’s voting card
by providing a signature to the Credentials Committee at the Voting
Delegate Desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the
city's voting card and be registered with the Credentials Committee. The
voting card may be transferred freely between the voting delegate and
alternates, but may not be transferred to another city official who is neither
a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a
voting card will sit in a designated area. Admission will be limited to those
individuals with a special sticker on their name badge identifying them as a
voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will
determine the validity of signatures on petitioned resolutions and the right of
a city official to vote at the Business Meeting.
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