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CC SR 20220607 Q - Park City Signage PSA Award USE CITY COUNCIL MEETING DATE: 06/07/2022 AGENDA REPORT AGENDA HEADING: Consent Calendar AGENDA TITLE: Consideration and possible action to award a professional services agreement to Express Sign & Neon for the design, fabrication, and installation of signage and support services for the City and Park Entry Monument Signs Project. RECOMMENDED COUNCIL ACTION: (1) Award a professional services agreement to Express Sign & Neon for the design, fabrication, and installation of signage and related support services for the City and Park Entry Monument Signs Project in the amount of $345,600 with a 15% contingency of $51,840; (2) Authorize the Mayor to execute the agreement in a form approved by the City Attorney; and (3) Approve an additional appropriation of $397,400 for the design, fabrication, and installation of signage and support services for the City and Park Entry Monument Signs Project. FISCAL IMPACT: The recommended Council action will result in an expenditure not to exceed $397,400. Amount Budgeted: None Additional Appropriation: $397,40000 Account Number(s): 333-400-XXXX-XXXX (ARPA Fund – various accounts) ORIGINATED BY: Matt Waters, Senior Administrative Analyst REVIEWED BY: Cory Linder, Recreation and Parks Director APPROVED BY: Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Professional Services Agreement with Express Sign & Neon B. Request for Proposals for City and Park Entry Monument Signs Project (page B-1) C. Express Sign & Neon Proposal D. Project Budget Sheets for City and Park Entry Monument Signs Project from FY 2021-22 Capital Improvement Program (page D-1) 1 CITYOF RANCHO PALOS VERDES BACKGROUND AND DISCUSSION: Many of the City’s existing monument signs are out of date or in need of repair. Monument signage should have a graphically consistent and fresh new look to boldly identify City arterial roadway entrances and entrances to City parks. For F iscal Year 2022-23, the Capital Improvement Program (CIP) includes funding for both a Park Monument Signs Project and a City Entrance Roadway Monument signs project from the American Rescue Plan Act (ARPA) of $550,000 (Attachment D). The proposed professional services agreement combines these two projects into into a single City and Park Entry Monument Signs Project, which is intended to design and install new park and City entrance monument entry signs at various locations. On April 8, 2022, Staff advertised a request for proposals (RFP) on PlanetBids for the design, fabrication, and installation of signage and support services for the City and Park Entry Monument Signs Project. The scope of services generally includes the following and is more thoroughly described in the attached RFP (Attachment B): 1. Produce design concepts, shop drawings, and engineering and material samples for City approval. 2. Fabricate and install 10-foot high non-illuminated signs per bid documents. 3. Fabricate and install non-illuminated park entry signs. 4. Remove and dispose of existing signs including concrete foundations. Express Sign & Neon was the only firm to submit a p roposal by the RFP deadline. Staff began negotiations with Express Sign & Neon for a fee proposal and refined scope (Attachment C). Attached for City Council consideration is the professional services agreement with Express Sign & Neon (Attachment A). The design of the new signs would be consistent with existing signage in the Palos Verdes Nature Preserve that was designed by Express Sign & Neon for entry identification, rules and regulations, and interpretive signage (Attachment C). The project schedule anticipates starting the work included in the scope of this agreement in June 2022 and completing the work by September 2022. CONCLUSION: Staff recommends awarding the professional services agreement to Express Sign & Neon for the design, fabrication and installation of signage and support services for the City and Park Entry Monument Signs Project in the amount of $345,600 with a contingency of $51,840. 2 ALTERNATIVES: In addition to Staff recommendation, the following alternative actions are available for the City Council’s consideration: 1. Do not award a professional services agreement to Express Sign & Neon and direct Staff to re-solicit proposals. 2. Take other action, as deemed appropriate. 3 PROFESSIONAL SERVICES AGREEMENT By and Between CITY OF RANCHO PALOS VERDES and EXPRESS SIGN & NEON A-1 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF RANCHO PALOS VERDES AND EXPRESS SIGN & NEON THIS AGREEMENT FOR PROFESSIONAL SERVICES (“Agreement”) is made and entered into on June 7, 2022 by and between the CITY OF RANCHO PALOS VERDES, a California municipal corporation (“City”) and Express Sign and Neon, a California Company] (“Consultant”). City and Consultant may be referred to, individually or collectively, as “Party” or “Parties.” RECITALS A. City has sought, by issuance of a Request for Proposals, the performance of the services defined and described particularly in Article 1 of this Agreement. B. Consultant, following submission of a proposal for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services. C. Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority to enter into and execute this Agreement. D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein. OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows: ARTICLE 1. SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services”, as stated in the Proposal, attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose A-2 intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances. 1.2 Consultant’s Proposal. The Scope of Service shall include the Consultant’s Proposal which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such Proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. 1.4 California Labor Law. If the Scope of Services includes any “public work” or “maintenance work,” as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws, including the following requirements: (a) Public Work. The Parties acknowledge that some or all of the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by regulation. (b) Prevailing Wages. Consultant shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Consultant acknowledges receipt of a copy of the DIR determination of the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job site where work is performed under this Agreement. (c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The A-3 Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor. (d) Payroll Records. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentices. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 (sixty) days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement. (f) Eight-Hour Work Day. Consultant acknowledges that 8 (eight) hours labor constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section 1810. (g) Penalties for Excess Hours. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to the City, forfeit $25 (twenty five dollars for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 (eight) hours in any one calendar day and 40 (forty) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of 8 (eight) hours per day, and 40 (forty) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and 1½ (one and one half) times the basic rate of pay. (h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Consultant certifies as follows: “I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” A-4 Consultant’s Authorized Initials ________ (i) Consultant’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Consultant shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any such failure by any subcontractor. 1.5 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder. 1.6 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer in the form of a Change Order. 1.7 Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence. A-5 1.8 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. 1.9 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written Change Order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to 15% (fifteen percent) of the Contract Sum; or, in the time to perform of up to 90 (ninety) days, may be approved by the Contract Officer through a written Change Order. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other Consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed. If in the performance of the contract scope, the Consultant becomes aware of material defects in the scope, duration or span of the contract or the Consultant becomes aware of extenuating circumstance that will or could prevent the completion of the contract, on time or on budget, the Consultant shall inform the Contracting Officer of an anticipated Change Order. This proposed change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs and proposed schedule impacts. 1.10 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern. A-6 ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT. 2.1 Contract Sum. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $345,600 Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9. Method of Compensation. The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, and (b) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation. 2.2 Reimbursable Expenses. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings. 2.3 Invoices. Each month Consultant shall furnish to City an original invoice, using the City template, or in a format acceptable to the City, for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub- contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within 45 (forty-five) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City A-7 to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law. 2.4 Waiver. Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. ARTICLE 3. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer through a Change Order, but not exceeding 90 (ninety) days cumulatively. 3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section. 3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). A-8 ARTICLE 4. COORDINATION OF WORK 4.1 Representatives and Personnel of Consultant. The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Edgar Aceituno Project Manager (Name) (Title) Frank Bang President (Name) (Title) It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only the personnel included in the Proposal to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. City shall have the right to approve or reject any proposed replacement personnel, which approval shall not be unreasonably withheld. 4.2 Status of Consultant. Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights. 4.3 Contract Officer. A-9 The Contract Officer shall be Dan Trautner or such person as may be designated by Cory Linder, Recreation and Parks Department Director. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. 4.5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City; all subcontractors included in the Proposal are deemed approved. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more 25% (twenty five percent) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City. ARTICLE 5. INSURANCE AND INDEMNIFICATION 5.1 Insurance Coverages. Without limiting Consultant’s indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. A-10 (a) General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. (b) Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). (e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”. 5.2 General Insurance Requirements. (a) Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. (b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants. A-11 (c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non- contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured. (d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain and continuously maintain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (g) Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (i) Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for A-12 nonpayment for which a 10 (ten) day notice is required) or nonrenewal of coverage for each required coverage. (j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant 90 (ninety) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation. (o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (q) Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. 5.3 Indemnification. A-13 To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith: (a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith; (b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees. Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement. ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION 6.1 Records. A-14 Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act. 6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify A-15 City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City. 6.4 Confidentiality and Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION 7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California. A-16 7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement. 7.3 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein. 7.4 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or A-17 different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement. 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event of termination without cause pursuant to this Section, the City need not provide the Consultant with the opportunity to cure pursuant to Section 7.2. 7.8 Termination for Default of Party. If termination is due to the failure of the other Party to fulfill its obligations under this Agreement: (a) City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. (b) Consultant may, after compliance with the provisions of Section 7.2, terminate the Agreement upon written notice to the City‘s Contract Officer. Consultant shall be entitled to payment for all work performed up to the date of termination. 7.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such A-18 action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class. 8.4 Unauthorized Aliens. A-19 Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City. ARTICLE 9. MISCELLANEOUS PROVISIONS 9.1 Notices. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in 72 (seventy two) hours from the time of mailing if mailed as provided in this section. 9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 9.4 Integration; Amendment. This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 9.5 Severability. A-20 In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9.6 Warranty & Representation of Non-Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect. Consultant’s Authorized Initials _______ 9.7 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] A-21 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written. CITY: CITY OF RANCHO PALOS VERDES, a municipal corporation David L. Bradley, Mayor ATTEST: Teresa Takaoka, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP William W. Wynder, City Attorney CONSULTANT: By: Name: Title: By: Name: Title: Address: Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY. A-22 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF LOS ANGELES On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. A-23 □ □ □ □ □ □ □ □ □ CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF LOS ANGELES On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. A-24 □ □ □ □ □ □ □ □ □ EXHIBIT “A” SCOPE OF SERVICES A-25 Des,i gn, f.ab icaUo .and i st a Ila ion f sig -,ag: o r: • 7 Cit y o n I e t sig 1s • 9 Pa , entrywa y signs ( he firsHo ,b ins toiled no lo.t r than August 31., 2.022') Ths k 1. Ass essm,ent; Pre-des igir111 Pmann 1ing 1.1 NT/ SN o o d u . a kic k•o ·· 1 ee ing to h elp c lar ify t e goa ls, of t e p ogra , ide ntify li kely is,s,ues, an -chall eng,es ,a -d se a 'g,et it do ne' ,at i ude . 1.2 T/ S o r riew an y r la ed C it y do c um n rts, zo n i g . I ans an wo k-o -date rela t,ed o t he proj ect. 1.3 T/ S, _ to dt.'rve lop a, rocess t o work coopera t ive ly w ith City staff ,and stakeho ld rs . 1.4 T t o r,eview n d develop a ·1o r ki -g tiowledge of com u ity, it 's, history, c 1l t r,e, ,a ts., etc. 1. to co n __ c a evie:w' of exist i 'g signag e wit hi ' a 0 d ad jacent _o he ro j ec t area. ho ograph r,e rese t at ive sig age. 1.6 /ES-, o i de i fy al l of t he s,i -s tha eed t o e r em ov ed ais par of he n,ew s i ,n p g ram. 1.7 5 _ t o sco u al l _ w s,ig loc:a i o ns o i do t any c hall ng,es s uch els 11.ld la n w·i dt s. e crby t rees,, elect rical, etc. t at ay be a c ha lie ge a t he pro·ec t mov,e . for N rd. 1.8 T t o con f ir -p roject sc h ed l e w it h the C i y an SN. 1.9 NT t o ev iew i d ings w ith Ci y sta ff. ~o k Products: E a lu t io n of xis t i o d it io ns· P ,el im i ar y s,i, a e loca io s; Proj ec t sc hed I A-26 Task 2 . Prog ram Design and Development 2 .1 H UNT • Evol ve a logic and strat egy for desig n, includ ing potentia l s ign types, word ing approach, an d potential des ig n o pportu nities. 2 .2 H UNT to prepa re prelim ina ry sig n locat ion plans and demoli t ion plans. 2 .3 H UN T to deve lop 2 -3 distinct d esig n concep t r ende r ings t ha t exp ress th e c iv ic b rand strategy of i denti fy ing entry poin t s t o t he City and Pa rk s . Explore vi sua l form for each s ign type, both ho ri zt i na l an d vertical opt ions Des igns to be based on existing City co lors an d logo. Cons ider hi stor ic. contex tual and en vironm ental qualit ies in the design p rocess. Pr ese nt u p to t hree concept ua l s ignage system the mes. 2.4 H UN T to review desi gn s to en su re compliance w ith Ca lifo r nia M U TCD, AASHTO and FHWA stand ards. 2 .5 Co lla borati on betwee n H unt a nd ESN throughout the p rocess to ensure const ructability o f the s ig nage . 2 .6 H UNT to prese nt in person, t he design s t o t he Ci ty se lection com mit tee. 2 .7 H UNT -Thro ugh one ro und of r efi nemen t, develop best of co ncept ual des i gns into reco m m ended desig ns . 2 .8 Cost estim at ing by ESN w ill be performed t hro ughout t he des ign process t o ensure sig n elemen t s c an be man ufactured and in st alled w it h in b udget. 2 . 9 H UNT/ESN to co nduct o ne f in a I pre sent at ion to Cit y, i f needed. Wo rk Pro ducts: Ran cho Palos Verd es wayfinding strat egy st atement; Preliminary sig n lo cat ion plan s; V isual p rese nt atio ns of co ncept a nd developed d es igns; and p rovid e Full-size pa per patterns for City ap prova l. Task 3. Sig n Fabr icatio n 3.1 ESN to prepa re shop d ra w ings fo r r ev iew. 3.2 ESN to prepare colo r an d ma t eria l submittals for review. 3.3 ESN t o prepare design-intent fa b r icat ion and in stallat ion drawi ngs in cl uding det ails, sect ions and elevatio ns. 3.4 ESN t o prepare a phased implem enta t ion pl an . 3.5 ESN to get all structural enginee ring sta mped and delive red t o t he Ci t y for app roval. 3.6 ESN t o pull nec essa ry per m its for bui lding an d righ t-of-way perm its. 3.7 ESN to par tic ipat e in m ee ti ngs a nd agenc y pr esenta tions. Wo rk Pro ducts: Shop d rawings, Mat eri al samples: Col or sa m ples A-27 Task 4. Installation 4 .1 ESN t o fiel d su rvey all locat i o ns. 4 .2 ESN to perfo rm demol ition of all signage designat ed in Task 2 for r emoval. 4 .3 ESN to coordinat e w ith C ity staff fo r i ns ta llat ions tha t may affect tr affic a nd provide traffic cont ro l plans to t he Ci ty as ne cessary. 4 .4 ESN to install all monument signs per sp ec ificat ions . 4.5 ESN t o prov ide all as -built d rawi ngs t o t he Ci ty. 4 .6 ESN accompa nied by H un t Design to co nduct fi nal insp ection w i th City staff t o con firm both d esig n an d fa b ricatio n. 4 .7 ESN to address po st ins ta llation commen ts from City. Work Products: • Inst all ed monument sig nage EXHIBIT “B” SPECIAL REQUIREMENTS [INTENTIONALLY LEFT BLANK] A-28 EXHIBIT “C” SCHEDULE OF COMPENSATION A-29 SCOPE OF SERVICES: DESIGN BUILD SIGNAGE PROJECT PWC REGISTRATION NO: 1000017285 / DGS SB (MICRO) : 2003760 ITEM MODEL DllilUPTION QUANmY UNIT PRICE AMOUNT 1.00 PROGRAM DESIGN & DEVELOPMENT Pe r the Approach of Services detailed on the City and Park Entry Monument Signs Proposal document da ted May 6, 2022, and after the project scope adjustm en ts requested by the City on May 16, 2022, ESN will pro du ce des ign concepts, shop drawings, engine eri ng, subminals, and material samples for City approval as per bid documents . 2.0 0 CITY E TRY GATEWAY SIGN Fabricate and inmll 10'-0 " high non-i ll um in ated gateway signs as per bid documents and as referenced on th e included desi gn sketches . The signs will include below grade concrete foot ing with re in forcing stee l and steel supports as per engineerin g. The des ign parame ters include sim ilar mate rials used on the Rancho Palos Ve rdes Reve rse Project : Aluminum construction , 1 /8" aluminum skin , Weathered Steel, Solid Aluminum dimensio nal lene rs, Polyurethan e Coatings, 3M Viny l, and CHPL mate ria l. Vertical Design assumed . 300 PARK ENTR Y MONUMENT SIGN Fabricate and install 5'-6" high and below non-illuminated park en try signs as per bi d documents and as referenced on th e included design sketches . The signs will include below grade concrete footing with reinforc ing steel and steel supports as per engineering . The design parameters in cl ude similar materials used on the Rancho Palos Verdes Reverse Project : Aluminum construction, 1/8" alum inum skin , Wea the red Stee l, So lid Aluminum dimensio nal lene rs, Polyurethan e Coatings, 3M Viny l, and CHPL materia l. Horizontal Design assumed . 4.00 DEMO LI TION Remove and dispose of exi sting signs incl uding concrete foundations as per bid documents . PROPOSAL PRICE BASED ON : 1 . Preva i Ii ng wage rates . l. Day time (9:00 AM -4:00 PM) 3. Price Escalation (Labor & Material) Good Up To June 23, 2022 . $16,000.00 $16,000 .00 7 $18,780.00 $131,460.00 9 $16,860.00 $151,740.00 16 $2,900.00 $46,400.00 TOTAL BASE BID $345,600.00 EXHIBIT “D Project Schedule A-30 PROPOSED BASELINE PROJECT SCHEDULE REV(06-01-2022) City of Rancho Palos Verdes -City and Park Entry Monument Signs °"""'-• r-•-"1on 1n1tu.l'r, Mon ..,·1vu M:>n lo>'lrm Fn 1v11t I# &lolift§llo!lll-••1 ......... ------ Ju ne!l.:..: T Du,..itT St.rt 31 ~ 0 I" C ty Ci Puk llfttry Moum•nt s1en1 llD day Mon i /U /2 Fri 1.1/11/n •NTP No:t •Pt"oie(I:~ J'!ld~l-Mon6JlJ/l2 frll/19/U -~~-[~ ~~~~ •••••••••• t .fi••·········· · e.;::::~.... :::: ='~~~ ;:~; . ............... ........... ....................... 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City of Rancho Palos Verdes Request for Proposals City and Park Entry Monument Signs Recreation and Parks Department Attention: Cory Linder, Director of Recreation and Parks 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 Phone: 310-544-5260 | Email: coryl@rpvca.gov RFP Release Date: April 8, 2022 Request for Clarification Deadline: April 22, 2022 RFP Submittal Deadline: May 6, 2022 B-1Pl City and Park Entry Monument Signs The City of Rancho Palos Verdes is requesting proposals from qualified consulting firms for design services, fabrication, and construction/ installation for new and replacement City and Park entry monument signs. All correspondence and questions regarding this RFP should be submitted via email to: Cory Linder, Director of Recreation and Parks coryl@rpvca.gov To be considered for this project, submit an electronic copy of the proposal using PlanetBids by 4:30PM, on May 6, 2022 B-2 TABLE OF CONTENTS I. Introduction Page 4 II. Project Objective Page 4 III. Project Description and Background Page 4 IV. Scope of Services Page 5 V. Preliminary Project Schedule Page 6 VI. Necessary Qualifications and Submittal Requirements Page 7 VII. Submission of Proposal Page 9 VIII. Evaluation and Selection Process Page 9 IX. Attachments Attachment A – Map of locations with street view images Attachment B – Design example images Attachment C – Sample Professional Services Agreement B-3 I. INTRODUCTION The City of Rancho Palos Verdes (City) is a scenic, upscale, residential coastal community, with a population of approximately 42,000, located on the Palos Verdes Peninsula of southwestern Los Angeles County. The City is a contract city, meaning that some services are provided by contract with agencies (both public and private) and some services are delivered by the City’s own employees. City Government: Rancho Palos Verdes is a General Law City and has operated under the Council-Manager form of government since its incorporation in 1973. Policy-making and legislative authority are vested in the governing City Council, which consists of five Council Members, including the Mayor and Mayor Pro-Tem. The City is fiscally sound and functions on an annual budget cycle. The purpose of this document is to provide proposers with the information needed to submit a proposal for review by the City and, if selected, enter into a Professional Service Agreement with the City. Enclosed is a blank Professional Services Agreement form for proposers’ review. II. PROJECT OBJECTIVE The City is requesting proposals from qualified firms for design, fabrication, and construction/installation (including demolition of existing) services for new and replacement City and Park entry monument signs. Consultants will be required to design an amenity that will serve as a welcome to the City of Rancho Palos Verdes and City park sites. The consultant will be required to produce full designs for the amenity, including concept renderings, architectural plans of the design, and project specifications; and upon approval of design, fabricate and install monument signs. Experience in design, fabrication, and installation on similar public projects is preferable. III. PROJECT DESCRIPTION AND BACKGROUND In general, the work comprises without limitation, furnishing all necessary labor, materials, equipment and other incidental and appurtenant work necessary to design, fabricate, and install monument signs at major City entry points and City park entryways, as more clearly described in attachment A. The first sign must be installed at Rancho Palos Verdes Civic Center/Upper Point Vicent Park no later than August 26, 2022. The City seeks to remove the current, aging signs and replace with an updated design that is consistent with or complement the colors, materials, text style, and overall design style of the entryway signage installed at major trailheads in the Palos Verdes Nature Preserve, as more clearly described in attachment B. B-4 IV. SCOPE OF SERVICES The City is accepting proposals to design, fabricate, and install sixteen new signs at major entry points to the City and entry points to City parks. The successful proposal will provide complete professional services for project manageme nt, including design services, fabrication of monument signs, demolition and removal of existing signs, and construction/installation. SCOPE OF WORK 1. Design, fabrication, and installation of signage for seven specific major City entry points identifying the location as “The City of Rancho Palos Verdes” a. Design should be consistent with or complement existing Palos Verdes Nature Preserve entryway signage at major trailheads b. Signs may be oriented horizontally or vertically and sized appropriately for each location c. Signs will be fabricated using materials designed for outdoor applications d. Signs should be crash rated per AASHTO and FHWA standards for roadside design e. Plans and specifications for each location submitted to City prior to beginning installation f. Installation of signs at specified locations in attachment A, including demolition and removal of existing signs g. All necessary permits including, but not limited to, building and right-of-way permits are the responsibility of the consultant h. Coordination with all necessary utilities is responsibility of the consultant 2. Design and fabrication of signage for nine specific City Park entryways identifying location by park name and “The City of Rancho Palos Verdes.” The first park entry sign must be installed at Rancho Palos Verdes Civic Center/Upper Point Vicent Park no later than August 26, 2022. a. Design should be consistent with or complement existing Palos Verdes Nature Preserve entryway signage at major trailheads b. Signs will be oriented horizontally and approximately 8 feet wide by 3.5 feet high, or sized appropriately for the specified site c. Signs will be fabricated using materials designed for outdoor applications d. Signs should be crash rated per AASHTO and FHWA standards for roadside design e. Plans and specifications for each location submitted to City prior to beginning installation f. Installation of signs at specified locations in attachment A, including demolition and removal of existing signs B-5 g. All necessary permits including, but not limited to, building and right-of-way permits are the responsibility of the consultant h. Coordination with all necessary utilities is responsibility of the consultant Consultant shall complete other tasks deemed necessary for the accomplishment of a complete and comprehensive outcome as described in the project objective. Consultant shall expand on the above-noted tasks, where appropriate, and provide suggestions which might lead to efficiencies and enhance the results or usefulness of the work. Deliverables As part of the Services, Consultant will prepare and deliver the following tangible work products to the City. 1. Provide a design concept rendering for monuments signs 2. Attend one selection committee meeting(s) for design concept presentation and design selection 3. Upon selection of design, submit design plans and specifications for review and revise according to City mark-ups. 4. Submit construction plans and specifications for City approval 5. Demolish and remove existing signs 6. Fabricate and install monument signs according to approved plans and specifications 7. Provide as-built drawings to City City staff may request that check-sets or working versions of documents be submitted for ongoing routine review. City staff will review all deliverables, including preparatory or record materials for service deliverables, and provide comments. Consultant is required to revise draft deliverables to address City staffs’ comments. V. PRELIMINARY PROJECT SCHEDULE A. RFP Schedule The following is the anticipated schedule for the RFP process: Request for Proposal available April 8, 2022 Request for Clarification due April 22, 2022 Proposals due May 6, 2022 Anticipated Notice of Award May 9, 2022 B. Anticipated Project Schedule B-6 Design concept rendering due June 3, 2022 Design selection meeting June 6, 2022 Design plans and specifications due June 20, 2022 Revised construction plans and specifications due June 27, 2022 Demo and begin installation at first specified location August 8, 2022 Please note that this schedule is preliminary. It is included to provide the Consultant with a sense of the expected timeline for the Scope of Service and emphasize the urgent nature of the work and the City’s expectation that the Scope of Services will be completed as quickly as possible. The ideal Consultant candidate will have available resources and personnel, either in-house or under subcontract, to ensure the completion of the Scope of Services at the earliest possible time. VI. NECESSARY QUALIFICATIONS AND SUBMITTAL REQUIREMENTS 1. Only one proposal per firm will be considered. 2. The submittal should be typed and as brief as possible while adequately describing the qualifications of the firm. The final submittal shall be sent using PlanetBids. 3. The proposing firm shall submit the following information with the package, including the same information for subcontractors, in the following format: a) Cover Letter: Provide the name, address, and phone number of the firm; the present staff (size, classification, credentials); the primary contact’s name, phone number, and email address; any qualifying statements or comments regarding the proposal; and identification of any sub-consultants and their responsibilities. Identify the firm’s type of organization (individual, partnership, corporation), including names and contact information for all officers, and proof that the organization is currently in good standing. The signed letter should also include a paragraph stating that the firm is unaware of any conflict of interest in performing the proposed work. (No more than two pages) b) Approach to Scope of Services: Re-state the Scope of Services with any additions, expansions, clarifications, or modifications that the firm proposes in order to provide the services and produce the deliverables contained in this RFP. Describe how completing the Scope of Services will be approached and any cost-saving or value-adding strategies or innovations the firm will bring to the project. (No more than two pages) c) Organization and Staffing: Identify the person who will be the Project Manager and primary contact person responsible for the overall delivery of B-7 the project. Provide an organizational chart of the project team that clearly delineates communication and reporting relationships among the project staff and among the sub-consultants involved in the project. Identify key personnel to perform work in the various tasks and include major areas of subcontracted work. Indicate the expected contributions of each staff member in time as a percentage of the total effort. Specifically show the availability of staff to provide the necessary resource levels to meet the City’s needs. Indicate that the Project Manager and key staff will remain assigned to this project through completion of the Scope of Services. (No more than one page) d) Staff Qualifications and Experience: Describe qualifications of the assigned staff and sub-contractors including relevant technical experience. Staff assigned to complete the Scope of Services must have p revious experience in providing the necessary services as described under the Scope of Services. A registered Professional Engineer must be the Project Manager. Description of Consultant’s experience should include: • Prior Experience: Demonstrate that the firm has significant experience providing services similar to those described under the Scope of Services. (No more than one page) • Staff Qualifications: Provide resumes for the Project Manager and any other key staff members to be assigned to contribute to the Scope of Services, with an emphasis on similar services which they provided to other agencies. (No more than ten pages) • Reference Projects: Include at least two projects with similar scope of services performed by the project team within the past three years and indicate the specific responsibilities of each team member on the reference project. Provide contact information for each client. (No more than ten pages) e) Project Schedule: Provide a detailed critical-path-method schedule for completion of the tasks and sub-tasks required to accomplish the scope of work. Note all deliverables and interim milestones on the schedule. (No more than one 11” x 17” page) f) Quality Control Plan: Describe the quality control procedures and associated staff responsibilities which will ensure that the deliverables will meet the City’s needs. (No more than one page) B-8 g) Acceptance of Conditions: State the offering firm’s acceptance of all conditions listed in the Request for Proposal (RFP) document and Sample Professional Services Agreement (Attachment D). Any exceptions or suggested changes to the RFP or Professional Services Agreement (PSA), including the suggested change, the reasons therefore and the impact it may have on cost or other considerations on the firm’s behalf must be stated in the proposal. Unless specifically noted by the firm, the City will rely on the proposal being in compliance with all aspects of the RFP and in agreement with all provisions of the PSA. (No more than one page) VII. Submission of Proposal A. Requests for Clarification Requests for clarification of the information contained herein shall be submitted in writing prior to 4:30 pm on April 22, 2022 Responses to any clarification question will be provided to each firm from which proposals have been requested. It is highly recommended that the prospective consultant firms visit the City to view the project location prior to submitting a request for clarification. B. Confirmation Email Upon submission of proposal to the City, the proposing firm shall request an email confirmation that the proposal was received and retain the email as a record. If an email confirmation is not received, the proposing firm shall correspond with the City until a confirmation is received. VIII. EVALUATIONS AND SELECTION PROCESS 1. Proposals Will be Evaluated Based on the Following Criteria: a) Approach to Scope of Services (30%) • Understanding of the Scope of Services as demonstrated by the thoroughness of the proposal, introduction of cost-saving or value-adding strategies or innovations (including those applying to overall project schedule), and an overall approach most likely to result in the desired outcome for the City. b) Proposal Schedule (30%) • Ability to complete the work in the shortest schedule possible (excluding time for review and community meetings). c) Staff Qualifications and Experience (30%) • Relevance of experience of the proposing firm (to provide support resources to the project team) • Relevance of experience and strength of qualifications of the Project Manager B-9 • Relevance of experience and strength of qualifications of the key personnel performing the work • Relevance of referenced projects and client review of performance during those projects d) Quality Control (10%) • Adequate immediate supervision and review of staff performing the work as well as appropriate independent peer review of the work by qualified technical staff not otherwise involved in the project. 2. Selection Process An evaluation panel will review all proposals submitted and select the top proposals. These top firms may then be invited to make a (virtual) presentation to the evaluation panel, at no costs to the City. The panel will select the proposal, if any, which best fulfills the City’s requirements. The City will then further refine the scope and schedule with that firm and request a fixed cost fee proposal. The City will negotiate the fee with that firm. The City reserves the right to negotiate special requirements and proposed service levels using the selected proposal as a basis. If the City is unable to negotiate an agreeable fee for services with top firm, the City will negotiate with the next firm chosen among the top firms. 3. Award Notification The City will notify all proposers in writing of the outcome of the selection process and intent to award. This RFP does not commit the City to award an agreement, nor pay any costs incurred in the preparation and submission of the proposal in anticipation of an agreement. The City reserves the right to reject any or all proposals, or any part thereof, to waive any formalities or informalities, and to award the agreement to the proposer deemed to be in the best interest of the City and the Department. 4. Award of Agreement The selected firm shall be required to enter into a written agreement (see sample City agreement in Attachment C) with the City, in a form approved by the City Attorney, to perform the Scope of Services. This RFP and the proposal, or any part thereof, may be incorporated into and made a part of the final agreement; however, the City reserves the right to further negotiate the terms and conditions of the agreement with the selected consultant. The agreement will, in any event, include a maximum "fixed cost" to the City. B-10 City of Rancho Palos Verdes Entrances 1 – 7; Park Entrances 8 – 16 B-11 1. Hawthorne Blvd. westbound west of Palos Verdes Dr. N 2. Palos Verdes Dr. W southbound at Margerite Dr. 3. Palos Verdes Dr. S westbound at 25th St. B-12 4. Western Ave. southbound at Peninsula Verde Dr. 5. Palos Verdes Dr. E southbound at Conestoga Dr. 6. Miraleste. Dr. northbound at W 1st. ST. B-13 7. Granvia Altamira southbound at Monero Dr. 8. Upper Point Vicente Park/Civic Center, 30940 Hathorne Blvd. 9. Eastview Park, 1700 Westmont Drive B-14 10. Fred Hesse Community Park South, 29301 Hawthorne Blvd. 11. Fred Hesse Community Park East, 29301 Hawthorne Blvd. 12. Robert E. Ryan Community Park, 30359 Hawthorne Blvd. B-15 13. Del Cerro Park, 2 Park Place 14. Marilyn Ryan Sunset Point Park, Trump National Drive & Palos Verdes Drive S. 15. Frank A. Vanderlip Park, 6500 Seacove Drive B-16 16. Abalone Cove Park, 5970 Palos Verdes Dr. South B-17 B-18 UI CD • 0 . - 0 • q • ~ C-1EXPRESS SIGN & NEON COMPANY 2327 SOUTHWEST DR. LOS ANGELES, CA 90043 323 .291 .3333 IN COLLABORATION WITH I Hunt I 88 North Fair Oaks Avenue, #105 Pasadena, California 91103 626.793.7847 2 Table of Contents a) Cover Letter Express Sign & Neon (Prime) Hunt Design (Subcontractor) b) Approach to the Scope of Services 2 c) Organization and Staffing Project Management and Commmunication Plan 4 for Design, Fabrication and Installation d) Staff Qualifications & Experience DESIGN 5 Hunt Design Team and Management Plan References FABRICATION AND INSTALLATION 8 Express Sign & Neon Team and Management Plan References e) Project Shedule 15 f) Quality Control Plan 16 g) Acceptance of Conditions 16 h) Proposer’s Certification of Addenda 17 Additional Representative Projects for Reference 19 C-2 3 Letter of Transmittal April 28, 2021 California Polytechnic State University Attn: Jeanette Paolucci 1 Grand Avenue, San Luis Obispo, CA 93407 RE: Request for Proposal for Campus Wayfinding Vehicle Signs Express Sign & Neon is pleased to present our proposal for the Fabrication and Installation of Campus Wayfinding Vehicle Signs. We look forward to working together to improve your campus’ access and way-finding experience. Please see our company’s contact information below: FIRM NAME: Frank & Son, Inc. dba Express Sign & Neon FIRM ADDRESS: 2327 Southwest Dr.Los Angeles, California 90043 COMPANY’S AUTHORIZED REPRESENTATIVE: Frank Bang CONTACT PERSON: Edgar Aceituno CONTACT PHONE: (323) 291-3333 CONTACT EMAIL: edgar.esn@hotmail.com STATE LICENSE : 979879 CITY OF LOS ANGELES SMALL LOCAL BUSINESS: 2914 DGS SB (MICRO): 2003760 Thank you in advance for the opportunity. Feel free to contact me if you should have any questions. Sincerely, Frank Bang President, CFO, Secretary Page 3 of 27 2327 SOUTHWEST DR. LOS ANGELES, CA 90043 T. 323.291.3333F. 323.291.3704 www.ESNCO.net STATE LIC. #979879U.L. LISTED #E 141997 May 6, 2022 City of Rancho Palos Verdes 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 Attn: Cory Linder, Director of Recreation and Parks RE: Request for Proposal for City and Park Entry Monument Signs Express Sign & Neon is pleased to present our proposal along with Hunt Design Associates for the Design, Fabrication and Installation of City and Park Entry Monument Signs. Please see our company’s contact information below: FIRM NAME (PRIME): Frank & Son, Inc. dba Express Sign & Neon FIRM ADDRESS: 2327 Southwest Dr., Los Angeles, California 90043 COMPANY’S AUTHORIZED REPRESENTATIVE: Frank Bang PRIMARY CONTACT PERSON: Edgar Aceituno CONTACT PHONE: (323) 291-3333 CONTACT EMAIL: edgar.esn@hotmail.com STATE LICENSE : 979879 CITY OF LOS ANGELES SMALL LOCAL BUSINESS: 2914 DGS SB (MICRO): 2003760 SUBCONTRACTOR FOR DESIGN: Hunt Design Associates Hunt Design Associates will take the lead on the design effort as a subcontractor to Express Sign & Neon. Jennifer Bressler, Principal/Project Director 88 N. Fair Oaks Ave. #105, Pasadena, CA 91403 (626) 793-7847 office / (310) 613-4514 cell jen@huntdesign.com Our company is currently in good standing, and we are unaware of any conflict of interest in performing the proposed work. Thank you in advance for the opportunity. Feel free to contact me if you should have any questions. Sincerely, Frank Bang, President, CFO, Secretary C-3 EXPRESS SIGN & NEON COMPANY Design Subconsultant City of Rancho Palos Verdes City and Park Monument Signs Hunt Design and Express Sign & Neon are pleased to submit this proposal to plan, design, fabricate and install a City and Park Monument Program for the City of Rancho Palos Verdes. With this team of design and construction, we offer the City the highest level of services and experience. For over forty five years Hunt Design has programmed, designed and supervised state-of-the-art signage projects for both civic and recreation clients, including over thirty city directional sign and/ or gateway projects in six states as well as multiple assignments for parks, beaches, The Walt Disney Company and other operators of major attractions. Hunt Design has helped cities and towns of all sizes welcome and direct visitors and express identity through creative signage and graphics, including Santa Barbara, Palo Alto, Monterey, Pasadena, Newport Beach, Laguna Hills, Redondo Beach and others. Family owned and operated Express Sign & Neon has been proudly servicing California for over 30 years and has a proven track record of fabricating and delivering custom signage for cities and private industry throughout California. ESN is passionate about working alongside the world’s top designers, architects and brands to bring the design vision to life from concept to flawless execution. Hunt Design and Express Sign & Neon form an expert group that can provide Rancho Palos Verdes with a successful team to design and execute a successful City and Park Monument Program. We understand the scope of work. The needs of Rancho Palos Verdes parallel those of many of our client cities: plan, design, document and implement a brand-driven sign program, all with the input and participation of the City, key stakeholders and the public. And, all within the environmental, architectural and cultural context of the City of Rancho Palos Verdes. We know cities. Because Hunt Design works frequently with and for city governments, Downtowns and BIDs, we are familiar with the stakeholder, public review and council approval processes. Excellent civic design and implementation requires a unique kind of consensus building and communication; among our strengths are our meeting and diplomacy skills—Hunt works well with committees, stakeholders and the public. All of Hunt’s many city sign projects have been processed, guided and ultimately approved by such groups. We understand the region. Hunt Design has designed the branding and wayfinding signage for the neighboring cities of Torrance, Redondo Beach, Newport Beach and OC Parks. Creating a distinctive signage program will bring awareness to this unique City in relation to its regional neighbors. Why Hunt Design and Express Sign & Neon? We have successfully collaborated on five separate projects for a variety of cities including the Palos Verdes Nature Preserve. We love our work; we love great places and great cities; our clients usually love us. We work really hard to help cities communicate effectively with both residents and visitors to improve visitor experiences and build civic brands. We Want to Work with You. Hunt Design and Express Sign & Neon would be honored to work in the City of Rancho Palos Verdes and to include the City among the great Southern California cities we have an opportunity to impact. This proposal describes our team and processes, and strives to highlight our experience of providing excellent design services and quality execution that will enhance the Rancho Palos Verdes experience. Our company is currently in good standing, and we are unaware of any conflict of interest in performing the proposed work. Respectfully submitted, Jennifer Bressler, Principal C-4 I Hunt I 88 North Fair Oaks Avenue, #105 Pasadena, California 91103 626.793.7847 HUNT DESIGN C-5 b) Approach to the Scope of Services For cities to appear on the map of the 21st century, they need to focus on how they communicate and how to trade on their unique qualities . Successful cities will connect people, movement and places efficiently; they will be engaging and empowering, welcoming and easily understood. What is Rancho Palos Verdes? How do I know I'm there? What are the unique and important destinations? Can I walk to and between attractions? Where should I park? What is the local history? What about bicycle paths and trails? Establishing a unique and appropriate identity and a sense of welcome and access is not easy, but a proprietary signage program can make a substantial difference-an understandable city is a welcoming city. Each and every sign is the voice of the City and collectively, signs are the true interface between visitors and residents and a city's rich and varied assets . What we know about the City of Rancho Palos Verdes It will be our job to learn everything there is to know about Rancho Palos Verdes . Our two firms have a good start based upon our our previous projects in Rancho Palos Verdes and within the region . Here's what we know so far about the likely challenges and opportunities: • City boundaries are not always well-defined for the driver • The small median areas can often be a challenge to get signage big enough to make a difference • Several access points • The City and the commmunity have a very high sensibility for design • The monuments previously designed by HUNT and fabricated by ESN have set the tone for the new monuments to come . Our involvement in the previous work is an advantage because we can hit the ground running on day 1! Scope of Services and Methodology To clarify the scope of work as described in the RFP, we are providing our understanding of the project in our own words based on substantial experience with similar projects. We have arranged the scope items to parallel our successful experience in other cities . Areas and Elements Design, fabrication and installation of signage for: • 7 City monument signs • 9 Park entryway signs (the first to be installed no later than August 311 2022) Task 1. Assessment; Pre-design Planning 1.1 HUNT/ESN to conduct a kick-off meeting to help clarify the goals of the program, identify likely issues and challenges and set a 'get it done' attitude. 1.2 HUNT/ESN to review any related City documents, zoning plans and work-to-date related to the project. 1.3 HUNT/ESN to develop a process to work cooperatively with City staff and stakeholders . 1.4 HUNT to review and develop a working knowledge of community, it's history, culture, arts, etc. 1.5 HUNT to conduct a review of existing signage within and adjacent to the project area. Photograph representative signage. 1.6 HUNT/ESN to identify all of the signs that need to be removed as part of the new sign program . 1.7 ESN to scout all new sign locations to find out any challenges such as median widths, nearby trees, electrical, etc . that may be a challenge as the project moves forward . 1.8 HUNT to confirm project schedule with the City and ESN . 1.9 HUNT to review findings with City staff. Work Products: Evaluation of existing conditions; Preliminary signage locations; Project schedule 2 C-6 Task 2. Program Design and Development 2.1 HUNT -Evolve a logic and strategy for design, including potential sign types, wording approach, and potential design opportunities. 2.2 HUNT to prepare preliminary sign location plans and demolition plans. 2.3 HUNT to develop 2-3 distinct design concept renderings that express the civic brand strategy of identifying entry points to the City and Parks. Explore visual form for each sign type, both horiztinal and vertical options. Designs to be based on existing City colors and logo. Consider historic, contextual and environmental qualities in the design process. Present up to three conceptual signage system themes. 2.4 HUNT to review designs to ensure compliance with California MUTCD, AASHTO and FHWA standards. 2.5 Collaboration between Hunt and ESN throughout the process to ensure constructability of the signage. 2.6 HUNT to present in person, the designs to the City selection committee. 2.7 HUNT -Through one round of refinement, develop best of conceptual designs into recommended designs. 2.8 Cost estimating by ESN will be performed throughout the design process to ensure sign elements can be manufactured and installed within budget. 2.9 HUNT/ESN to conduct one final presentation to City, if needed. Work Products: Rancho Palos Verdes wayfinding strategy statement; Preliminary sign location plans; Visual presentations of concept and developed designs; and provide Full-size paper patterns for City approval. Task 3. Sign Fabrication 3.1 ESN to prepare shop drawings for review. 3.2 ESN to prepare color and material submittals for review. 3.3 ESN to prepare design-intent fabrication and installation drawings including details, sections and elevations. 3.4 ESN to prepare a phased implementation plan. 3.5 ESN to get all structural engineering stamped and delivered to the City for approval. 3.6 ESN to pull necessary permits for building and right-of-way permits. 3.7 ESN to participate in meetings and agency presentations. Work Products: Shop drawings, Material samples; Color samples Task 4. Installation 4.1 ESN to field survey all locations. 4.2 ESN to perform demolition of all signage designated in Task 2 for removal. 4.3 ESN to coordinate with City staff for installations that may affect traffic and provide traffic control plans to the City as necessary. 4.4 ESN to install all monument signs per specifications. 4.5 ESN to provide all as-built drawings to the City. 4.6 ESN accompanied by Hunt Design to conduct final inspection with City staff to confirm both design and fabrication. 4.7 ESN to address post installation comments from City. Work Products: • Installed monument signage 3 4 Organization and Staffing / Project Management and Commmunication Plan for Design, Fabrication and Installation Jennifer Bressler Principal/Project Manager Design Process, Art direction, Committee Presentations Coordination with Edgar Aceituno and his team Steve Hernandez Technical Designer Coordination of design development details with ESN’s team Dinnis Lee Technical Director Overall peer review of technical specs and how they play into the final shop drawings and fabrication Edgar Aceituno Project Manager Overall project manager for the Fabrication and Installation Process, and coordination with Jen Bressler and her team Jamani Gonzalez, Superintendent Supervises onsite construction activities. Responsible for maintaining construction tasks on schedule, coordinating site work with City personnel, and ensuring safety measures are met. Daniel Salanic Production Manager Responsible for ensuring fabrication is built to spec, on schedule, and meeting our high-quality control standards. Bret Yourstone Designer Design concept renderings Simon Jeong, Senior Designer Technical Design FABRICATION & INSTALLATIONDESIGN PROCESS THE CITY OF PALOS VERDES SUBMITTAL FORM A – PROPOSAL FORM PROJECT INFORMATION PROPOSER INFORMATION Name of Company: Web URL: Address: Number of Years in Business (Under Current Business Name): Provide a Brief Company History (can be attached to a separate page): CONTACT INFORMATION Identify an individual that can be contacted for clarification on this proposal Name: Title: Email: Telephone: CRITICAL TEAM MEMBERS Identification of the critical project team members (shown below), which shall be used by Proposer for the duration of the Contract resulting from this RFP. These individuals cannot be removed or replaced, unless requested or approved to do so by Cal Poly. Attach copies of resumes, including responsibilities, background and relevant experience of the individuals identified below. No more than three (3) individuals can be identified. Other The Project Manager: this individual shall be the daily single-point-of-contact and the primary point of contact to resolve any issues, clarify cost, clarify schedule, and answer any questions. This individual will be the project lead for the execution of this project for the entire duration of the project. RFP Number: Project Name: Name of Project Manager Other CPSLO-RFP-00000061-2021 Campus Wayfinding Vehicle Sign Express Sign & Neon esnco.net 2327 Southwest Dr. Los Angeles, CA 90043 31year. See page 7. Edgar Aceituno Project Manager edgar.esn@hotmail.com (323) 291-3333 Edgar Aceituno Daniel Salanic - Production Manager Jasmany Gonzalez - Superintendent Page 4 of 27 C-7 I Hunt I 5 Hunt Design - Firm Profile Established over forty years ago, Hunt Design is a graphic design consulting firm specializing in signage and environmental graphics programs for cities, public spaces, theme parks, retail projects, entertainment centers and multi-use developments. Our services include identity development, signage master planning, concept consultation, programming, schematic design, design development, documentation and implementation supervision. Incorporated under the same name since 1990, the firm is owned and managed by two partners, features a full-time staff of seven, and has been located in Pasadena, California since 1983. Hunt Design is a national leader in the planning and design of environmental graphics and is one of the largest environmental graphics firms in the western U.S. Our diverse clients and projects take us all over the country and around the world—we have current assignments in eight states. Origins of Urban Wayfinding and Hunt Design In 1984 the City of Pasadena engaged Hunt Design for designs for the historic district, Old Pasadena. What emerged is one of the first urban wayfinding projects anywhere. This seminal project set the standards, methodology, processes and technology for hundreds of similar projects around the US. Since then, projects with and for cities and urban environments have become the specialty of the firm. Hunt Design is a leader in this now fast-growing city-specific discipline and we have been engaged for over thirty city wayfinding projects, evolving our approach and wayfinding strategies along the way. We have continuous wayfinding-related work with cities and active direct contracts with Pasadena, Glendale, Santa Barbara, Monterey, Palo Alto, Idaho Falls, Duarte, Paramount and Laguna Niguel. We understand how cities function and how the public accesses and uses streets, bikeways and sidewalks. We know well the city government and the public design process. We believe that free public places have the same needs and opportunities as paid destinations. Cities and their districts should have a sense of continuity, design and spirit, as does a place one pays fifty dollars to enter. Things should be easy to find; unintended places should be discovered; visitors should feel at ease and comfortable. Good wayfinding signage makes a city look organized, confident and inviting; it invites circulation, both in car, on foot, and by bicycle and fosters longer stays and encourages stronger hotel and retail sales. A partial list of Hunt Design city wayfinding projects from the last ten years: Downtown Los Angeles Walks Glendale, California Goodyear, Arizona Idaho Falls, Idaho Juneau, Alaska Laguna Hills, California Laguna Niguel, California Long Beach, California Monterey, California Napa, California Newport Beach, California Paramount, California Pasadena, California Rancho Cucamonga, California Redondo Beach, California Sacramento, California – Central City San Juan Capistrano, California Santa Barbara, California Santa Cruz, California Torrance, California Walnut Creek, California Westwood Village, Los Angeles Wayfinding for other Visitor Environments One unique Hunt Design quality is our long history of planning and designing wayfinding for well-known commercial destinations—we apply lessons learned in ticketed environments to the free public realm. Some examples include: The Walt Disney Company – over twenty assignments National Park Service – over seven assignments, including Statue of Liberty, National Mall Greenfield Village, Dearborn, Michigan Golden Gate Bridge Alcatraz Museum of Science & Industry, Chicago Hollywood Bowl, Los Angeles Golden Gate National Recreation Area, San Francisco Jefferson Arch, St. Louis (National Park Service) Rose Bowl, Pasadena, California Alcatraz, San Francisco, California Palos Verdes Nature Preserve C-8 I Hunt I 6 Jennifer Bressler, Principal/Project Manager Jennifer joined Hunt Design in 1996 after working with the prestigious design firm, Looking. She has project managed and designed over one hundred signage and graphics projects for Hunt Design including Top of the World Visitor Center at the New York World Trade Center, Sears Tower Skydeck, Vasquez Visitor Center and streetscape projects for the cities of Redondo Beach, Oxnard, Wichita and Pasadena. She has degrees from the University of Wisconsin-Madison and Art Center College of Design and is a recent national board member of the Society for Experiential Graphic Design. Her personal experience includes teaching at Art Center College of Design and UCLA Extension. In 2002 she was named partner in the firm and manages most of the firm’s parks, trails and exhibit design projects. Since 2006 she has been in charge of the firm’s many projects for the OC Parks regional park system, Golden Gate National Recreation Area, National Parks of New York Harbor, including the Statue of Liberty, and Rock Creek Park in Washington DC. Jennifer is known for determined project management, creative design and excellent client relations. Bret Yourstone, Designer Hunt is lucky to be able to entice some of the most talented young designers from around the country. We are excited to have Bret start his design career with us after studying at the University of California, Davis with a unique focus on environmental graphic design. His practical experience in pop up exhibits and city wayfinding projects as an undergrad has allowed him to jump in and play a significant role in a number of projects in the office. He is helping to develop signage and guidelines for the Hayward Area Recreation and Parks District, as well as wayfinding planning and design for the Presidio. He is also providing support for the Grand Avenue project on the team with Frank Gehry and Pentagram. He has also just completed exhibit graphics for Hamilton: The Exhibit under a very fast-paced schedule. Bret is known for functional but elegant systems design, and his easy going personality! Steve Hernandez, Technical Designer Steve joined Hunt Design in 1990 and has contributed to and worked on over one hundred signage projects, including San Diego Zoo, San Diego Safari Park, Santa Ana Zoo, Shanghai Disneyland, Euro Disneyland-France, Kennedy Space Center, MGM Grand Las Vegas, Paris Las Vegas, Discovery World-Taiwan, and Hong Kong Disneyland. His personal experience includes numerous projects with Walt Disney Imagineering, W.E.T. Design and designing products for the giftware industry. Steve’s city wayfinding experience includes Redondo Beach, Palo Alto, Walnut Creek, Rancho Cucamonga, Redondo Beach, Oxnard, Pasadena and others. Steve is known for multi-discipline, anything is possible design, and impeccable model making. Dinnis Lee, Technical Director CAD With over thirty-five years experience in the development and production of environmental graphics, Dinnis has worked with such firms as Ampersand Contract Signing Group, Sanchez/Kamps Associates, Gensler Associates, Donahue Schriber and the Irvine Company. Since joining Hunt Design in 1992, he has made major technical contributions to such projects as Wichita, Los Angeles Walks, Oxnard, Newport Beach, Redondo Beach, Fontana, Pasadena Playhouse District, Inglewood, Sacramento and others. Dinnis is known for solving difficult technical problems in the studio and in the field. Hunt Design – Dedicated Project Team We offer Rancho Palos Verdes a principal-based design team that has worked together in combination of over thirty city wayfinding programs. Each person brings unique skills and experience to civic wayfinding. Principal Jennifer Bressler will lead the project and direct the design effort by designers Bret Yourstone and Steve Hernandez. Technical Director Dinnis Lee will be on call to review technical details and design intent drawings alongside ESN Express Sign & Neon. C-9 7 Hunt Design – Current References Please contact any of these current and recent Hunt Design city and civic clients for comments on our creativity, service and professionalism, and our ability to successfully interact with the public, stakeholders, commissions and city government to get designs approved and built. Both Jennifer Bressler with Hunt Design and Edgar Aceituno with ESN project managed the City of Santa Barbara - Citywide wayfinding 630 Garden St, Santa Barbara, CA 93101 Adam Ziets 805. 897-1981 / AZiets@SantaBarbaraCA.gov Teri Green, Public Works Department of Transportation 805.564.5656 x4604 / TGreen@SantaBarbaraCA.gov Palos Verdes Peninsula Land Conservancy Palos Verdes Nature Preserve 916 Silver Spur Road #207, Rolling Hills Estates, CA 90274 Adrienne Mohan, Executive Director 310.541.7613 x203 / 310.930.4332 cell / amohan@pvplc.org City of Redondo Beach Citywide Wayfinding and City, Park, Pier and Harbor Monuments 415 Diamond Street, Redondo Beach, CA 90277 Cameron Harding, Community Services Director 310.318.0610 / Cameron.Harding@redondo.org Brad Lindahl, Manager, Planning Department 310.372.1171 x 2286 / brad.lindahl@redondo.org (currently working on the Redondo Beach Transit Center) City of Pasadena Citywide Wayfinding and Civic Monuments 221 East Walnut Street #210, Pasadena, CA 91101 Bahman Janka, Transportation Administrator 626.744.4610 / bjanka@cityofpasadena.net Westwood Village Business Improvement Association Village Wayfinding 10880 Wilshire Boulevard. Suite 117 Los Angeles, CA 90024 Andrew Thomas, Executive Director 310.470.1812/ andrew@westwoodvillagedistrict.com Jennifer Bressler has led each of our long list of projects and is one of the most professional and talented consultants I’ve ever had the pleasure to work with. Assisting Jennifer, Steve Hernandez is also a very talented and committed professional. Both of these individuals have provided careful and complete attention to all aspects of our projects, down to the last detail, for which we are very grateful! — Maggie Healy, Assistant to the City Manager, City of Redondo Beach C-10 --........... redondo 8 E A C 4 PAfADENA 8 ESN - Express Sign & Neon - Firm Profile Express Sign & Neon is a full service sign company offering design, fabrication, and installation services to both the public and private sectors. Much has changed since our humble beginnings as a two employee vinyl shop serving local businesses back in 1989. Express Sign & Neon now fabricates a large variety of sign types ranging from freeway oriented illuminated pylons to wayfinding and directional signage. Individual project size now in the millions and our geographical reach nationwide. In our 31 years we have successfully completed projects for real estate developments, corporate branding campaigns, and municipal wayfinding projects. What sets Express Sign & Neon apart from other sign companies is our ability to use new and creative methods to create effective yet beautiful signage programs. In our 31 years of service we have had the opportunity to work with developers, architects like HOK and Gensler, and design firms like Hunt Design and RTD. We believe that with the experience we have acquired over the years on projects with similar scope as this one makes us a prime candidate for this project. FULL SERVICE SIGN COMPANY From designs to permits, from fabrication to installation, we take care of every aspect related to your sign project. We can handle all documentation necessary for obtaining approvals and city permits. State of the Art In-House Production All of our signs are built in our own 10,000 s.f. facility. Materials are cut with precision CNC computerized routing machine, even the most complicated designs can be custom made. Free Consultation & Estimate No project is too big or too complicated. Our expert staff members will work with your sign project every step of the way. SERVICES Job Survey Site surveys are performed by our staff technicians to provide clients accurate design options. Our experienced staff analyze and produce all information necessary to maximize signage potential for every location. Design We create sign designs that work for our clients as effectively as possible. Every sign is planned and engineered always keeping the design intent in mind, fulfilling any given technical requirements, as well as desired aesthetic elements. Permit Obtaining proper sign permits is a series of complex tasks. Our permit service includes all processes to secure permits – landlord approval, procurement, city planner consultation, code research, analysis of municipal codes and ordinances, and available certified engineering calculations. It is always our goal to work with our clients to create the most effective signage allowed in any respective jurisdiction. Fabrication By using the highest quality materials and state-of-the-art equipment, we take pride in providing clients beautiful and durable signs. All of our signs are manufactured in accordance with U.L. guidelines and all parts are U.L. listed. Installation From small and delicate interior signs, to monuments and high rise building exterior signs, our technicians are installation experts. We are fully insured so you can rest assured that we can accomplish even the most demanding of installations. SUBMITTAL FORM A – PROPOSAL FORM PROJECT INFORMATION PROPOSER INFORMATION Name of Company: Web URL: Address: Number of Years in Business (Under Current Business Name): Provide a Brief Company History (can be attached to a separate page): CONTACT INFORMATION Identify an individual that can be contacted for clarification on this proposal Name: Title: Email: Telephone: CRITICAL TEAM MEMBERS Identification of the critical project team members (shown below), which shall be used by Proposer for the duration of the Contract resulting from this RFP. These individuals cannot be removed or replaced, unless requested or approved to do so by Cal Poly. Attach copies of resumes, including responsibilities, background and relevant experience of the individuals identified below. No more than three (3) individuals can be identified. Other The Project Manager: this individual shall be the daily single-point-of-contact and the primary point of contact to resolve any issues, clarify cost, clarify schedule, and answer any questions. This individual will be the project lead for the execution of this project for the entire duration of the project. RFP Number: Project Name: Name of Project Manager Other CPSLO-RFP-00000061-2021 Campus Wayfinding Vehicle Sign Express Sign & Neon esnco.net 2327 Southwest Dr. Los Angeles, CA 90043 31year. See page 7. Edgar Aceituno Project Manager edgar.esn@hotmail.com (323) 291-3333 Edgar Aceituno Daniel Salanic - Production Manager Jasmany Gonzalez - Superintendent Page 4 of 27 C-11 9 Representative Projects In our long list of satisfied customers you’ll find a variety of entities including: The Port of Los Angeles, University of California, Los Angeles, County of Los Angeles, Metro Signage Project California State University, Dominguez Hills, Town of Mammoth Lakes, Long Beach Community College, and Antelope Valley College Fabrication and Installation of Projects in Collaboration with Hunt Design Orange County Parks - Monuments and city park signage - Fabrication and Installation City of Pasadena – City wayfinding fabrication and installation City of Santa Barbara – Citywide signage and wayfinding Palos Verdes Nature Preserve – Fabrication and installation of monument and park interpretive kiosks. Small Business Certifications DGS Small Business (Micro) 2003760; City of Los Angeles Small Business 2914 ESN Dedicated Project Team Express Sign & Neon has a team eager to be put to work for the City of Rancho Palos Verdes. The project will be led by Edgar Aceituno as Project Manager Edgar will be the daily single-point-of-contact and the primary point of contact to resolve any issues, clarify cost, clarify schedule, and answer any questions. This individual will be the project lead for the execution of this project for the entire duration of the project. edgar.esn@hotmail.com / (323) 291-3333 The rest of the ESN team is composed of Daniel Salanic, Production Manager, Jamani Gonzalez, Superintendent, and Simon Jeong, Senior Designer, who bring to the table more than 50 years of combined signage experience and knowledge of the unique issues related to delivering a wayfinding project. SUBMITTAL FORM A – PROPOSAL FORM PROJECT INFORMATION PROPOSER INFORMATION Name of Company: Web URL: Address: Number of Years in Business (Under Current Business Name): Provide a Brief Company History (can be attached to a separate page): CONTACT INFORMATION Identify an individual that can be contacted for clarification on this proposal Name: Title: Email: Telephone: CRITICAL TEAM MEMBERS Identification of the critical project team members (shown below), which shall be used by Proposer for the duration of the Contract resulting from this RFP. These individuals cannot be removed or replaced, unless requested or approved to do so by Cal Poly. Attach copies of resumes, including responsibilities, background and relevant experience of the individuals identified below. No more than three (3) individuals can be identified. Other The Project Manager: this individual shall be the daily single-point-of-contact and the primary point of contact to resolve any issues, clarify cost, clarify schedule, and answer any questions. This individual will be the project lead for the execution of this project for the entire duration of the project. RFP Number: Project Name: Name of Project Manager Other CPSLO-RFP-00000061-2021 Campus Wayfinding Vehicle Sign Express Sign & Neon esnco.net 2327 Southwest Dr. Los Angeles, CA 90043 31year. See page 7. Edgar Aceituno Project Manager edgar.esn@hotmail.com (323) 291-3333 Edgar Aceituno Daniel Salanic - Production Manager Jasmany Gonzalez - Superintendent Page 4 of 27 ESN - Express Sign & Neon - References CITY OF SANTA BARBARA, CALIFORNIA - 2018 Citywide Wayfinding Signage Project 630 Garden St, Santa Barbara, CA 93101 Adam Ziets (805) 897-1981 AZiets@SantaBarbaraCA.gov ANTELOPE VALLEY COLLEGE - 2021 Campus Wayfinding Signage Project 3041 W Ave K, Lancaster, CA 93536 Jeff Carter 909-476-0590 jeffcarter@lmcci.com COUNTY OF LOS ANGELES Metro Wayfinding Signage Project Unincorporated Los Angeles County Ali Dana (626) 458-3110 adana@dpw.lacounty.gov TOWN OF MAMMOTH LAKES Citywide Wayfinding Signage Project - 2020 437 Old Mammoth Rd., Mammoth Lakes, CA 93546 Jennifer Shedden (706) 965-3653 jshedden@townofmammothlakes.ca.gov LAKE HAVASU CITY, NEVADA Citywide Wayfinding Signage Project 2330 McCulloch Blvd N, Lake Havasu City, Arizona, 86403 Scot Lewis 928.854.0779 lewiss@lhcaz.gov USC MEDICAL HOSPITAL Wayfinding Signage Project - 2016 2051 Marengo St, Los Angeles, CA 90033 Terence McNeal (323) 226-8370 tmcneal@dhs.lacounty.gov Project Examples The following pages provide examples of some of Hunt Design’s and Express Sign and Neon’s experience designing and building city and park monuments. C-12 HUNT DESIGN PALOS VERDES NATURE PRESERVE PALOS VERDES, CALIFORNIA • Signage master plan for the coastal community of Rancho Palos Verdes • Extensive public process and presentations to stakeholder groups • Includes entry identification, rules and regulations, and interpretive signage 10 SUBMITTAL FORM A – PROPOSAL FORM PROJECT INFORMATION PROPOSER INFORMATION Name of Company: Web URL: Address: Number of Years in Business (Under Current Business Name): Provide a Brief Company History (can be attached to a separate page): CONTACT INFORMATION Identify an individual that can be contacted for clarification on this proposal Name: Title: Email: Telephone: CRITICAL TEAM MEMBERS Identification of the critical project team members (shown below), which shall be used by Proposer for the duration of the Contract resulting from this RFP. These individuals cannot be removed or replaced, unless requested or approved to do so by Cal Poly. Attach copies of resumes, including responsibilities, background and relevant experience of the individuals identified below. No more than three (3) individuals can be identified. Other The Project Manager: this individual shall be the daily single-point-of-contact and the primary point of contact to resolve any issues, clarify cost, clarify schedule, and answer any questions. This individual will be the project lead for the execution of this project for the entire duration of the project. RFP Number: Project Name: Name of Project Manager Other CPSLO-RFP-00000061-2021 Campus Wayfinding Vehicle Sign Express Sign & Neon esnco.net 2327 Southwest Dr. Los Angeles, CA 90043 31year. See page 7. Edgar Aceituno Project Manager edgar.esn@hotmail.com (323) 291-3333 Edgar Aceituno Daniel Salanic - Production Manager Jasmany Gonzalez - Superintendent Page 4 of 27 C-13 I Hunt I HUNT DESIGN OC PARKS - SIGNAGE MASTER PLAN COUNTY OF ORANGE, CALIFORNIA Comprehensive park signage and wayfinding master plan • four distinct design variations to match the broad range of parks (32) - regional, wilderness, beach and historic sites • main park entry signage, park directionals, orientation maps and regulatory signage PAGECHAPTER DATE 25 North Mentor Ave, Pasadena, CA 91106 626.793.7847 5 PEDESTRIANMOTORIST 3 02/11/2015 M-220 ENTRANCE FEES PANEL LOCATIONRENDERING All Orange County Ordiances and California Vehicles Codes Are Enforced inside park. Vehicle Entry Fees: Bicycles, Rollerblades & Walk-Ins are always free! Hours of Operation:SPRING-SUMMERFALL-WINTER $3.00Mon-FriCAR $3.00Sat-SunCAR $3.00HolidaysCAR $3.00Special EventCAR $30.00AnytimeBUS 6:00AM TO 9:00PM 6:00AM TO 6:00PM OC ZOO HOURS:OC ZOO FEE:$2.00 per person (Age 3 & up)Children under 3 are free! 10:00AM TO 3:30PM Irvine Regional Park TRAIN RIDE / SNACK BAR CLOSED All Orange County Ordiances and California Vehicles Codes Are Enforced inside park. Vehicle Entry Fees: Hours of Operation: SPRING-SUMMERFALL-WINTER $3.00Mon-FriCAR $3.00Sat-SunCAR $3.00HolidaysCAR $3.00Special EventCAR $30.00AnytimeBUS 6:00AM TO 9:00PM 6:00AM TO 6:00PM OC ZOO HOURS: OC ZOO FEE:$2.00 per person (Age 3 & up)Children under 3 are free! 10:00AM TO 3:30PM Heritage Square Historic Site All Orange County Ordiances and California Vehicles Codes Are Enforced inside park. Vehicle Entry Fees: Hours of Operation: SPRING-SUMMERFALL-WINTER $3.00Mon-FriCAR $3.00Sat-SunCAR $3.00HolidaysCAR $3.00Special EventCAR $30.00AnytimeBUS 6:00AM TO 9:00PM 6:00AM TO 6:00PM OC ZOO HOURS:OC ZOO FEE:$2.00 per person (Age 3 & up)Children under 3 are free! 10:00AM TO 3:30PM Salt Creek Beach Park All Orange County Ordinances and California Vehicles Codes are Enforced inside park. Vehicle Entry Fees: Hours of Operation: SPRING-SUMMER FALL-WINTER $3.00 Mon-Fri CAR $3.00 Sat-Sun CAR $3.00 Holidays CAR $3.00 Special Event CAR $30.00 Anytime BUS 6:00AM TO 9:00PM 6:00AM TO 6:00PM OC ZOO HOURS: OC ZOO FEE:$2.00 per person (Age 3 & up) Children under 3 are free! 10:00AM TO 3:30PM Irvine Regional Park TRAIN RIDE / SNACK BAR CLOSED 4" NOMINAL 3'-8 1/2"4" NOMINAL 1 1/4"3'-6"1 1/4" 4'-4 1/2"1 3/4"4'-11" PANEL1/2"5 1/2"1/2"7'-5"3"1 1/4"1/8"1 3/4"2 1/4"1 7/8"2 1/8"3/4" TYPICAL 2 5/8"1 3/8" All Orange County Ordiances and California Vehicles Codes Are Enforced inside park. Vehicle Entry Fees: Hours of Operation: SPRING-SUMMERFALL-WINTER $3.00Mon-FriCAR $3.00Sat-SunCAR $3.00HolidaysCAR $3.00Special EventCAR $30.00Anytime BUS 6:00AM TO 9:00PM 6:00AM TO 6:00PM OC ZOO HOURS:OC ZOO FEE:$2.00 per person (Age 3 & up)Children under 3 are free! 10:00AM TO 3:30PM Caspers Wilderness Park All Orange County Ordiances and California Vehicles Codes are Enforced inside park. Vehicle Entry Fees: Hours of Operation: SPRING-SUMMERFALL-WINTER $3.00Mon-FriCAR $3.00Sat-SunCAR $3.00HolidaysCAR $3.00Special EventCAR $30.00Anytime BUS 6:00AM TO 9:00PM 6:00AM TO 6:00PM OC ZOO HOURS:OC ZOO FEE:$2.00 per person (Age 3 & up)Children under 3 are free! 10:00AM TO 3:30PM Irvine Regional Park TRAIN RIDE / SNACK BAR CLOSED ELEVATION SCALE: 1" = 1'-0" SIDE VIEW SCALE: 1” = 1’-0” COLOR GUIDE 4 9 6 8 3W 3R 3B 3H 1B 1H 1W1R REFER TO COLOR SCHEDULE (CHAPTER 1) FOR APPROPRIATE COLORWAYS. - A -B 4" NOMINAL SUPPORT POST.(REFER TO POST OPTIONS,CHAPTER 1 FOR MATERIALOPTIONS USED). SURFACE APPLIED OPAQUE COMPUTER CUTVINYL COPY ON FACE OF RECTANGLE. SURFACE APPLIED RETROREFLECTIVEVINYL SHEETING ON FACE. SURFACE APPLIED RETROREFLECTIVECOMPUTER CUT VINYL COPY AND RULELINES. SURFACE PAINTED OPAQUE BACKGROUNDS. ALLOW REFLECTIVEBORDER TO SHOW. 1/2” X 1/4” THICK STEEL BAR STOCKGUIDES WITH PAINTED FINISH ON ALL SIDES. MOUNTED TO PANEL WITH CONCEALED STAINLESS STEEL MECHANICAL FASTENERS. 1/8” THICK HIGH STRENGTH MAGNETIC SHEETING WITH SURFACE APPLIED OPAQUE VINYL BACKGROUND AND COMPUTER CUT VINYL COPY. PANEL: SIGN PANEL IS FABRICATED STEEL 2” SQUARE TUBE FRAME, SKINNED WITH 12 GA. THICK STEELPANELS (2 SIDES). PRIMED AND PAINTED FINISH ON ALL SIDES. STEEL BAR STOCK AND CHANNELREVEAL. MOUNTED TO SUPPORT POST AND PANEL WITH COUNTERSUNK STAINLESS STEEL MECHANICAL FASTENERS. PAINTED FINISH ON ALL SIDES. BASE: POURED, STEEL REINFORCED CONCRETE FOOTING. DESCRIPTION The Entrance Fees Panel sign type is posted towards the entrance of a park site and displays vehicle entrance fees, hours of operation, and has a change-able slide-in panel at the bottom of the panel for additional information. OC Parks staff can easily change out the message band as needed. FINAL COLORS, TEXT, CONTENT, PHOTOS AND MAPS TO BE DEVELOPED BY OC PARKS STAFF PRIOR TO FABRICATION. PAGECHAPTER DATE 25 North Mentor Ave, Pasadena, CA 91106 626.793.7847 22 02/11/2015 DESCRIPTION Arriving at a regional park site, a visitor is welcomed with a formal monument sign marking the entrance to the park. This primary identification sign has rock work, colors and an illustration that describe that park environment. Shown to the left, is a typical Regional / Urban Park identification sign. PLACEMENT The main identification sign should be placed near the entrance to the park where both drivers and pedestrians receive a warm welcome. Depending on the traffic flow of the street, the identification sign can be set in three types of locations: 1. Perpendicular to the street to allow for a double-sided message. 2. On a corner that promotes optimal readability for visitors approaching by car. 3. Adjacent to the entrance to the site. OC Parks staff should work together to plan for the most visible and safe place for the main identification sign. Each park will have a different set of challenges, so the park planner needs to carefully study the entrance to the park. LOCATION ELEVATION SCALE: 1/4” = 1’-0”4'-4" PANEL6 1/2"1'-3"2 3/4"3 1/4"2 1/4"6"3'-0" OVERLAY4 5/8"3'-3 3/4"1'-6"2"6"11'-3" PANEL 6" 6"1'-11"5 1/4"7'-0" (LENGTH VARIES PER TEXT) 6"11'-3" 6" 14'-5" 13'-9" 1'-11"2'-6"3 1/2"12” Ø8" SIDE VIEW SCALE: 1/2" = 1'-0" ELEVATION SCALE: 1/2" = 1'-0" TOP VIEW SCALE: 1/2" = 1'-0"10"8"6"4"FABRICATED 12 GA. STEEL PANELS WITH PAINTED FINISH ON ALL SIDES. CLOSED BACK. MOUNTEDTO BRAKEFORMED "C" CHANNEL FRAME WITHCONCEALED STAINLESS STEEL FASTENERS. POURED IN PLACE CONCRETE BASE CLAD WITHSTONES AND MORTAR. USE LOCAL SOURCE TOMATCH “REGIONAL” THEME APPEARANCE. 1” DIA. PVC DRAINAGE PIPE TO SIPHON OFF WATERBUILD-UP WITHIN INSET WELL. 12 GA. THICK FABRICATED STEEL GRAPHIC OVERLAY PANEL. PAINTED FINISH ON ALL SIDES. SURFACE SILKSCREENED GRAPHIC IMAGE. MOUNT GRAPHIC OVERLAY TO CONCEALED “FILLER”FRAME WITH STAINLESS STEEL MECHANICAL FASTENERS. POURED IN PLACE REINFORCED CONCRETE FOOTING AND MOW STRIP WITH NATURAL COLOR. EASED EDGES. DISC INSET FLUSH TO FACE OF STONEWORK. FABRICATED 6" X 8" SQUARE STEEL POSTS.DIRECT BURIAL INTO CONCRETE FOOTING.INSET CAPPED TOP. FLAT CUT OUT 1/2" THICK ALUMINUM COPY.PAINTED FINISH ON ALL SIDES. MOUNTEDTO PANEL WITH STAINLESS STEEL BLINDSTUDS, WASHERS AND CAPTURED NUTS. FLAT CUT OUT 1/4” THICK ALUMINUM COPY.PAINTED FINISH ON ALL SIDES. MOUNTEDTO PANEL WITH STAINLESS STEEL BLINDSTUDS, WASHERS AND CAPTURED NUTS. -D -C -A FRONT LIGHTING FIXTURESSIGN CONTRACTOR TO COORDINATE WITHO.C. PARKS DESIGN FOR LIGHTING FIXTURES AND PRIMARY POWER LOCATION. 3’-0" FIELD VERIFY EXACT DISTANCE FOR EVEN ILLUMINATION. FRONT SIDE BACK SIDE WHERE SLOPE CONDITIONS EXIST,CONFORM MOW STRIP TO SLOPE. WHERE SLOPE CONDITIONS EXIST,CONFORM MOW STRIP TO SLOPE. FINISHED GRADE. ALTERNATE: DOUBLE-SIDED SIGN WITH MESSAGING ON THE FRONT AND BACK AND SET PERPENDICULAR TO THE STREET. 1/2” THICK PHENOLIC RESIN DISCWITH EMBEDDED DIGITAL PRINT.MOUNT TO BASE WITH CONCEALEDSTAINLESS STEEL FASTENERS. - B IDENTITY I-10RPRIMARY SITE ID PAGECHAPTER DATE 25 North Mentor Ave, Pasadena, CA 91106 626.793.7847 5 02/11/2015 COLOR & MATERIAL PALETTES COLOR RATIONALE WILDERN E S S / N A TURALHISTORICBE AC H / C O ASTALREGIONAL / U R B A N DESCRIPTION The OC Parks signage system has a strong color rationale which is determined by the type of site or park environment; regional/urban, wilderness/natural, beach/coastal or historic site. Each of these unique park environments has a distinct character defined by the natural environment. Whether it’s large grass fields, rustic trails and foliage, or historic facilities telling a rich story about the Orange County area, the materials and colors should reflect that particular environment. The graphic chart to the left was designed to make the selection of signs easy for park staff. The parks have all been listed in particular categories based on their location or park environment. Park staff will use the Color & Material Palette that matches the designated park. DESIGNATED PARKS Aliso and Wood Canyons Wilderness ParkThomas F. Riley Wilderness Park Ronald W. Caspers Wilderness ParkLaguna Coast Wilderness Park Whiting Ranch Wilderness Park Upper Newport Bay Nature PreserveO’Neill Regional Park Peters Canyon Regional ParkSantiago Oaks Regional Park Talbert Regional ParkHarriett M. Wieder Regional Park Identity Signs: Gabion-formed bases Posts: Corten Steel Trail Posts: Cedar-stained woodPaint: Wilderness / Natural Sites Color Palette Three shades of rust 1W, 2W, 3W DESIGNATED SITES Arden: Helena Modjeska Historic House and Gardens Heritage Hill Historic ParkIrvine Ranch Historic Park George Key Ranch Historic Park Old Orange County CourthouseRamon Peralta Adobe Historic Site Historic Yorba Cemetery Identity Signs: Site specific basePosts: Painted aluminum Paint: Historic Sites Color Palette: Three shades of ochre 1H, 2H, 3H DESIGNATED PARKS Carbon Canyon Regional ParkRalph B. Clark Regional Park Ted Craig Regional ParkFeatherly Regional Park Irvine Regional ParkLaguna Niguel Regional Park William R. Mason Regional Park Mile Square Regional ParkTri-City Regional Park Yorba Regional Park Identity Signs: River rock bases Posts: Galvanized Steel Trail Posts: Cedar-stained woodPaint: Regional / Urban Color Palette: Three shades of green 1R, 2R, 3R DESIGNATED PARKS Aliso BeachCapistrano Beach Dana Point HarborNewport HarborSalt Creek Beach Sunset Harbour Identity Signs: Concrete base with integral striation colors Posts: Cedar-bleached posts Trail or Pathway Posts: Cedar-bleached woodPaint: Beach / Coastal Color Palette: Three shades of blue 1B, 2B, 3B 1 Regional / Urban Parks Beach / Coastal Parks Wilderness / Natural Parks Historic Sites 25 North Mentor Ave, Pasadena, CA 9 1 1 0 6 6 2 6 . 7 9 3 . 7 8 4 7 SIGNAGE & GRAPHICS MASTER P L A N OC PARKS 11 SUBMITTAL FORM A – PROPOSAL FORM PROJECT INFORMATION PROPOSER INFORMATION Name of Company: Web URL: Address: Number of Years in Business (Under Current Business Name): Provide a Brief Company History (can be attached to a separate page): CONTACT INFORMATION Identify an individual that can be contacted for clarification on this proposal Name: Title: Email: Telephone: CRITICAL TEAM MEMBERS Identification of the critical project team members (shown below), which shall be used by Proposer for the duration of the Contract resulting from this RFP. These individuals cannot be removed or replaced, unless requested or approved to do so by Cal Poly. Attach copies of resumes, including responsibilities, background and relevant experience of the individuals identified below. No more than three (3) individuals can be identified. Other The Project Manager: this individual shall be the daily single-point-of-contact and the primary point of contact to resolve any issues, clarify cost, clarify schedule, and answer any questions. This individual will be the project lead for the execution of this project for the entire duration of the project. RFP Number: Project Name: Name of Project Manager Other CPSLO-RFP-00000061-2021 Campus Wayfinding Vehicle Sign Express Sign & Neon esnco.net 2327 Southwest Dr. Los Angeles, CA 90043 31year. See page 7. Edgar Aceituno Project Manager edgar.esn@hotmail.com (323) 291-3333 Edgar Aceituno Daniel Salanic - Production Manager Jasmany Gonzalez - Superintendent Page 4 of 27 C-14 I Hunt I HUNT DESIGN SANTA BARBARA WAYFINDING SANTA BARBARA, CALIFORNIA Directional sign system for the coastal City of Santa Barbara. • helps visitors find civic landmarks, public transportation and cultural destinations • unique color system to differentiate the citiwide signage from the waterfront and the historic El Pueblo Viejo area • includes both vehicular and pedestrian signage 12 SUBMITTAL FORM A – PROPOSAL FORM PROJECT INFORMATION PROPOSER INFORMATION Name of Company: Web URL: Address: Number of Years in Business (Under Current Business Name): Provide a Brief Company History (can be attached to a separate page): CONTACT INFORMATION Identify an individual that can be contacted for clarification on this proposal Name: Title: Email: Telephone: CRITICAL TEAM MEMBERS Identification of the critical project team members (shown below), which shall be used by Proposer for the duration of the Contract resulting from this RFP. These individuals cannot be removed or replaced, unless requested or approved to do so by Cal Poly. Attach copies of resumes, including responsibilities, background and relevant experience of the individuals identified below. No more than three (3) individuals can be identified. Other The Project Manager: this individual shall be the daily single-point-of-contact and the primary point of contact to resolve any issues, clarify cost, clarify schedule, and answer any questions. This individual will be the project lead for the execution of this project for the entire duration of the project. RFP Number: Project Name: Name of Project Manager Other CPSLO-RFP-00000061-2021 Campus Wayfinding Vehicle Sign Express Sign & Neon esnco.net 2327 Southwest Dr. Los Angeles, CA 90043 31year. See page 7. Edgar Aceituno Project Manager edgar.esn@hotmail.com (323) 291-3333 Edgar Aceituno Daniel Salanic - Production Manager Jasmany Gonzalez - Superintendent Page 4 of 27 C-15 I Hunt I HUNT DESIGN CITY OF REDONDO BEACH /GATEWAYS REDONDO BEACH, CALIFORNIA Urban identity expressed through a new logo and city-wide signage program. • welcoming monument signs • large district gateway elements 13C-16 I Hunt I HUNT DESIGN NEWPORT BEACH NEWPORT BEACH, CALIFORNIA Wayfinding and gateway program for the 36 square mile area of Newport Beach • identifies and directs visitors to six districts within the city limits • includes vehicular wayfinding signs, gateway monuments, and the district identification signs • incorporates sign removal plan to eliminate visual clutter 14C-17 I Hunt I C-18 PROPOSED BASELINE PROJECT SCHEDULE REV(0G-01-2022) City of Rancho Palos Verdes -City and Park Entry Monument Signs ~ z i'.3 Cl z ;; ~ .. Jun 19, ·22 Jun 26, ·22 Jul 3, ·22 Jul 10, ·22 Jul 17, ·22 Ju l 24, ·22 Jul 31 , ·22 Aug 7, ·22 Aug 14, ·22 Aug 2 1, ·22 Aug 28, ·22 Sep 4, ·22 Sep 11, '22 Sep 18, '22 Sep 25, '22 Oct 2., '22 Oct.9, ·22 Oct 16, ·22 Oct.23, '22 Oct.30, ·22 Nov 6, '22 Sta rt ~--~---~---------Oesig-.-.-.,.~.,-&-----------~-----,-•-bnca-· -00-. ~.---~---~---~---~---~~---~---~----~-------------~Fin ish Mon 6/1 3/22 Mon 7/11/22 -Fri Mon 8/15m . Mon 10/17/22 Fri 11111/ Ide Mo June 2022 July 2022 Existing Sig n Demolition & Installation Mon 8/29/22 -We d 11/9/22 August 2022 September 2022 October 2022 Task Name ,.. Durati,.. Start ,.. Finish 31 5 10 15 20 25 30 5 10 15 20 25 30 4 9 14 19 24 29 3 8 13 18 23 28 3 8 "' Cit y & Park Entry Moument Signs .., NTP No: 1 -Project Des ign Design Conce pt Re ndering Due Design Selection Meet ing Design Pl ans & Specif ications Due City Rev i ew of Des ign Plans & Specifications 110 day Mon 6/13/2 Fr i 11/11/22 35 days Mon 6/13/22 Fri 7/29/22 19 days Mon 6/13/22 Thu 7/7/22 1 d ay Fri 7/8/22 Fri 7/8/22 10 days Mon 7/11/22 Fri 7/22/22 1 d ay Mon 7/15/22 Mon 7/15/22 Rev ised Const r uction Pla ns &Sp ecs Due 3 d ays Tue 7/26/22 Thu 7/28/22 Owner Revie w - Fi na l Ap prova l s 1 d ay Fr i 7/29/22 Fri 7/29/22 ~ Sign Loca t io n Marking 10 days Mo n 7/11/22 Fri 7/22/22 Ide nt ify & M ar k Sign Locations 3 d ays Mon 7/11/22 Wed 7/13/22 10 DigAlert 7 d ays Thu 7/14/22 Fr i 7/22/22 11 ~ Permits 10 days Mo n 8/l/22 Fri 8/12/22 12 Pe rmit Processing 10 days Mo n 8/1/22 Fr i 8/12/22 13 ~ Fabricat ion 46 days Mon 8/15/22 Mon 10/17/r. 14 Fab r ica t e Civ ic Center/Upper Poi nt 10 days Mon 8/15/22 Fri 8/26/22 Vice nt Park Sign 15 Sign Type • Pa rk Ent ry Signs [8) 20 days Mon 8/29/22 Fri 9/23/22 16 Sign Ty p e -City Monu ment Signs (7) 16 days Mon 9/26/22 Mon 10/17/2, 17 ~ Ex ist i ng Sign Demolition & Installation 53 days Mo n 8/29/22 Wed 11/9/22 18 Demo Existing Sign & Install: Civ ic 3 d ays Mon 8/29/22 Wed 8/31/22 Ce nter/Upper Point Vicent Pa r k Sign 19 Demo Existing Signs & Install Park 16 days Mo n 9/26/22 Mon 10/17/2, En try Signs 20 Demo Existing Signs & Install City 17 days Tue 10/18/22 Wed 11/9/22 M onument Signs 21 ~ Final Cl ean-up & Close-outs 2 days Thu 11/10/22 Fri 11/11/22 22 Demobi li zation/ Final Clean -up & 2 d ays Thu 11/10/22 Fri 11/11/22 Close-outs e) Project Schedule The anticipated project schedule as defined in the RFP is aggressive, but doable. We may decide as a united team with the City of Palos Verdes that prioritizing the fabrication and installation of the one park entry sign for installation no later than August 31, is the primary focus. We want to rush where it's necessary, but want to make sure we take the time to make sure this aggressive schedule does not impact the design or the quality of the fabrication or installation. Not knowing w hat is ahead, depending on the design and final approvals, we will adjust this schedule with the City as needed. Strategies for Success By Hunt Design taking the lead on focusing on the design in Tasks 1 and 2, ESN can start strategizing and costing early in the process. This strategy is beneficial to the City because each of our companies is focusing on what we do best. By the time Hunt Design hands over the baton to ESN to start construction details, we w ill have worked out the planning necessary to priortize certain elements of the project. This will allow ESN to get demolition done sooner, the pre-sitework, obtain permits, etc. Critical Finish-only Manua l Summary Critical Split .......... Duration-only Project Summary Critical Progress Baseline External Tasks Task Baseline Split ,,,,,,, ... External Milesto ne ◊ Split , ......... Baseline Mi les tone ◊ Inactive Task Task Progress Milestone ♦ Inactive Milestone Manual Task Summary Progress Inactive Summary Start-only Summary Deadline .. November 2022 13 18 23 28 12 16 f) Quality Control Plan Both Hunt Design and ESN prioritize their work at the highest level of quality at all times. From the inception of the design all the way through fabrication and installation, both HUNT and ESN will be responsible for quality control in their own firms, as well as keeping a close eye on each other! The benefit of a design /build partnership is that the designer is involved from the beginning to set the level of quality prior to fabrication. From that point, ESN will do quality control inspections throughout the fabrication phase, and will inspect all work prior to delivering to site. Hunt Design will stay involved to ensure the design is carried out as approved in the more preliminary design tasks. Both Edgar and Jennifer will be supervising and reviewing the process, their staff, and the work from start to finish. Both teams have highly qualified technical staff not necessarily integral to this project, but can also act as a peer review and be part of the quality control. Our two firms together have over 75 years of experience which proves our level of service and attention to details and quality control. Jen and Edgar work well together, and have the projects and clients to prove it! g) Acceptance of Conditions We accept all of the conditions listed in the RFP document and Sample Professional Services Agreement (Attachment D of the RFP). We take no exception to any of the details. C-19 17 PAGE 1 OF 1 April 27, 2022 ADDENDUM NO. 01 TO THE City and Park Entry Monument Signs REQUEST FOR PROPOSALS (RFP) The following changes (revisions, additions, and/or deletions) as noted below, are hereby incorporated and made a part of the on-call construction management & inspection services request for proposals. Portions of the RFP, not specifically mentioned in the Addendum, remain the same. All trades affected shall be fully advised of these revisions, deletions,and additions. This Addendum forms a part of the request for proposals for City and Park Entry Monument Signs and modifies the original request for proposals. Each proposer shall be responsible for ascertaining, prior to submitting a proposal, that it has received all issued Addenda and shall ACKNOWLEDGE RECEIPT OF THIS ADDENDUM ON THE PROPOSER’S CERTIFICATION, attached. A proposer’s failure to address the requirements of this addendum or failure to acknowledge the receipt of this addendum may result in that proposal being rejected. Note the following changes and/or additions to the City and Park Entry Monument Signs request for proposals.The proposer shall execute the Certification at the end of this addendum and shall attach all pages of this addendum to the proposal. Delete: Page 6 Replace with: Revise page 6 (Attached) to replace “Upon selection of design, submit design plans and specifications for review and revise according to City mark-ups”with “Upon selection of design, submit design plans and specifications for review and revise according to City mark-ups. Sign drawings must be approved by a structural engineer.” Delete: Page 8 Replace with: Revised page 8 (Attached)to delete “A registered Professional Engineer must be the Project Manager.” End of Addendum No. 01 Any questions regarding this Addendum should be directed to the Cory Linder, Director of Recreation and Parks at (310) 544-5260 or coryl@rpvca.gov. ______________________________ [NAME], [TITLE] Frank Bang, President, CFO, Secretary C-20 C IT YOF RANCHO PALOS VERDES PLBLC WORKS DEPARTMENT 18 PAGE 2 OF 2 PROPOSER'S CERTIFICATION I acknowledge receipt of the foregoing Addendum No. 01 and accept all conditions contained therein. ___________________________ Proposal’s Signature _______________________________________________ By Date Please sign above and include this signed addendum in the proposal package. Failure to do so may result in that proposal being rejected. Frank Bang, President, CFO, Secretary 5/6/22 C-21 HUNT DESIGN LAGUNA HILLS WAYFINDING LAGUNA HILLS, CALIFORNIA Directional sign system for an affluent city in South Orange County • helps visitors find civic landmarks and shopping destinations • layered panels give the city a unique visual identity • consists of 7 medians signs and 42 vehicular directional signs 19C-22 C/ §~@UU~ t@mru~[ 0 • • ~ [H]~\ID[ru §[[ru@@ U (C~W~[ t@ITTIU@U I Hunt I HUNT DESIGN CITY OF DUARTE SIGNAGE AND WAYFINDING DUARTE, CALIFORNIA City wayfinding program to strengthen city image and increase brand consistency • entry monument and city boundary signage • city wayfinding and street identification signage for motorists 20C-23 I Hunt I HUNT DESIGN OXNARD GATEWAYS “Branded” gateway and comprehensive sign program for the entire city 21C-24 I Hunt I HUNT DESIGN PASADENA GATEWAYS PASADENA, CALIFORNIA Urban gateways as part of a comprehensive wayfinding program. • three architectural formats for varying site conditions • extensive public participation and review Not to ScalePHOTO RENDERING PROJECT CLIENT SHEET TITLE SHEET 0 of 0 25 North Mentor Avenue, Pasadena, CA. 91106–1709 T 626 793–7847 F 626 793–2549 W huntdesign.com Pasadena Wayfinding City of Pasadena Horizontal City Gateway DATE 02 | 10 | 12 JOB # 2659 S-1 3”= 1’-0”ELEVATION 3”= 1’-0”TOP VIEW 3”= 1’-0”SIDE VIEW5'-0"6'-8 5/8"7 1/2"2'-6 1/2"1'-5/8"2'-7"1'-6 1/2"2'-6 7/8" 2'-7" 1'-9 1/2" 10 1/4" 1" Not to ScalePHOTO RENDERING PROJECTCLIENTSHEET TITLE SHEET 0 of 0 25 North Mentor Avenue, Pasadena, CA. 91106–1709 T 626 793–7847 F 626 793–2549 W huntdesign.com Pasadena WayfindingCity of PasadenaVertical City Gateway DATE 02 | 10 | 12 JOB # 2659 S-2 3”= 1’-0”ELEVATION3”= 1’-0”SIDE VIEW 3”= 1’-0”TOP VIEW 8'-8"6 1/4"6'-6 1/2"1'-1 3/8"3'-0"1'-9"10"1"2'-1" 22C-25 I Hunt I HUNT DESIGN SAN JACINTO PLAZA, EL PASO, TEXAS • Identifi cation and ammenity signage for park renovation in downtown El Paso • Alligator icondeveloped to reference historic fountain at center of plaza • Natural materials used throughout the park 23C-26 I Hunt I HUNT DESIGN WALNUT CREEK WAYFINDING WALNUT CREEK, CALIFORNIA Citywide wayfinding program for the City of Walnut Creek • helps visitors find civic landmarks, public transportation and parking • includes vehicular, pedestrian and bicycle signage SHEET TITLE SHEET #25 North Mentor Ave, Pasadena, CA 91106 626.793.7847 Sign Type Menu and Photo Renderings Revised Presentation A-1 11PROJECTCLIENTDATE Walnut Creek City Wide Wayfinding City of Walnut Creek 1/11/13 10’-0”9’-0”7’-6”6’-0”CITY OF DOWNTOWN DOWNTOWN YGNACIO VALLEY RD.ARROYO DR..DR YELLAV OICANGY CARLBACK DR.N. CALIFORNIA BLVD.N. MAIN STREETN. MAIN ST.LINCOLN AVE..TS AZNANOBBONANZA.TS SSERPYC .TS NACNUDS. MAIN ST.BROADWAY PLZ.S. CALIFORNIA BLVD.S. BROADWAYN. BROADWAYN. CALIFORNIA BLVD.LACASSIE AVE.RD CIVIC CIVIC DR.MT. DIABLO BLVD..DVLB CIPMYLO .RD OHLETOBNEWELL AVE.LOCUST ST.GIAMMONA DR.CIVIC PARKCITY HALLLESHERCENTER LIBRARY WALNUT CREEKON ICE(SEASONAL)PPPPP PPPPPPPPPP PPPP PPPPP PPPPPFBCDAEGLHHTTTMQP RSKIONVWXZY JJJUAS OF JANUARY 2011NORTHHWY 24Heather FarmBancroftGardenSleep TrainPavillionShadelandsBusiness Prk KaiserPermanenteDowntownMovie TheaterBroadwayPlaza Kaiser Permanente Lesher Center Downtown Broadway Plaza DOWNTOWN Lesher Center Liberty Bell Plaza Broadway Plaza DOWNTOWN Post Office Movie Theater Broadway Plaza Library Civic Park City HallLesher CenterLibraryKaiserPermanente680DOWNTOWN Broadway Plaza Post Office DOWNTOWN Heather Farm ShadelandsArt Center Shadelands Business Prk John Muir Hospital 680 CITY OF CITY OF CITY OF CITY OF CITY OF CITY OF CITY OF CITY OFDOWNTOWNTROLLEYfree ride4 DOWNTOWNLibraryCreek WalkCivic ParkLesher CenterCity HallPolice CITY OF CITY OF CITY OFBIKE ROUTE CITY OFBIKE ROUTEIron Horse TrailE Bay Canal Trail SHEET TITLE SHEET #25 North Mentor Ave, Pasadena, CA 91106 626.793.7847 Sign Type Menu and Photo Renderings Revised Presentation A-1 11PROJECTCLIENTDATE Walnut Creek City Wide Wayfinding City of Walnut Creek 1/11/13 10’-0”9’-0”7’-6”6’-0”CITY OF DOWNTOWN DOWNTOWN YGNACIO VALLEY RD.ARROYO DR..DR YELLAV OICANGY CARLBACK DR.N. CALIFORNIA BLVD.N. MAIN STREETN. MAIN ST.LINCOLN AVE..TS AZNANOBBONANZA.TS SSERPYC .TS NACNUDS. MAIN ST.BROADWAY PLZ.S. CALIFORNIA BLVD.S. BROADWAYN. BROADWAYN. CALIFORNIA BLVD.LACASSIE AVE.RD CIVIC CIVIC DR.MT. DIABLO BLVD..DVLB CIPMYLO .RD OHLETOBNEWELL AVE.LOCUST ST.GIAMMONA DR.CIVIC PARKCITY HALLLESHERCENTER LIBRARYWALNUT CREEKON ICE(SEASONAL)PPPPPPPPPP PPP PPPPPP PPPPP PPPPPFBCDAEGLHHTTTMQPRSKIONVWXZY JJJUAS OF JANUARY 2011NORTHHWY 24Heather FarmBancroftGardenSleep TrainPavillionShadelandsBusiness Prk KaiserPermanenteDowntownMovie TheaterBroadwayPlaza KaiserPermanenteLesher Center Downtown Broadway Plaza DOWNTOWN Lesher Center Liberty Bell Plaza Broadway Plaza DOWNTOWN Post Office Movie Theater Broadway Plaza Library Civic Park City HallLesher CenterLibraryKaiserPermanente680DOWNTOWN Broadway Plaza Post Office DOWNTOWN Heather Farm Shadelands Art Center Shadelands Business Prk John Muir Hospital 680 CITY OFCITY OF CITY OF CITY OFCITY OF CITY OF CITY OF CITY OFDOWNTOWNTROLLEYfree ride4 DOWNTOWNLibraryCreek WalkCivic ParkLesher CenterCity HallPolice CITY OF CITY OF CITY OFBIKE ROUTE CITY OFBIKE ROUTEIron Horse TrailE Bay Canal Trail SHEET TITLE SHEET #25 North Mentor Ave, Pasadena, CA 91106 626.793.7847 Sign Type Menu and Photo Renderings Revised Presentation A-1 11PROJECTCLIENTDATE Walnut Creek City Wide Wayfinding City of Walnut Creek 1/11/13 10’-0”9’-0”7’-6” 6’-0” CITY OF DOWNTOWN DOWNTOWN YGNACIO VALLEY RD. ARROYO DR. .DR YELLAV OICANGY CARLBACK DR.N. CA LIFO RNIA BL VD.N. MA IN STRE ET N. MA IN S T. LINCOLN A V E ..TS AZNANOBBONANZA .TS SSERPYC .TS NACNUD S. MAIN ST.BRO ADW AY PLZ .S. CAL I FORN I A B LVD . S. BROADWA YN. BROADWAYN. CA LIFO R N IA BL V D .LACASSIE AVE.RD CIVIC CIVIC DR. MT. DIABL O B L V D . .DVLB CIPMYLO .RD OHLETOB NEWELL AVE.LOCUST S T. GIAMMON A D R . CIVIC PARKCITY HALLLESHERCENTER LIBRARY WALNUT CR EE KON ICE (SEA SONA L )PPPP PP P PPPPPP P PPP P P PPPP P PPP PPFBCD AEGLHHTTTMQPRSKIONVWXZYJJJUAS OF JANUARY 201 1NORTH HWY 24Heather FarmBancroftGarden Sleep Train Pavillion ShadelandsBusiness Prk KaiserPermanenteDowntownMovie TheaterBroadwayPlaza Kaiser Permanente Lesher Center Downtown Broadway Plaza DOWNTOWN Lesher Center Liberty Bell Plaza Broadway Plaza DOWNTOWN Post Office Movie Theater Broadway Plaza Library Civic Park City HallLesher CenterLibraryKaiserPermanente680DOWNTOWN Broadway Plaza Post Office DOWNTOWN Heather Farm Shadelands Art Center Shadelands Business Prk John Muir Hospital 680 CITY OF CITY OF CITY OF CITY OF CITY OF CITY OF CITY OF CITY OFDOWNTOWNTROLLEYfree ride4 DOWNTOWNLibraryCreek WalkCivic ParkLesher CenterCity HallPolice CITY OF CITY OF CITY OF BIKE ROUTE CITY OFBIKE ROUTEIron Horse TrailE Bay Canal Trail 24C-27 I Hunt I D-1 CITVC•·-t ~ PALOS VERDEs Capita l Imp rovement Program (Fiscal Years 2022 -2023 through 2026 -27) Expenses/Commitments to d ate Planning $0 Eng ineering $0 Environmenta l $0 Management $0 Construction $0 Contingency $0 Inspection $0 $© Estimated annual operating cost Estimated Schedule: This project is i ntended to redesign and insta ll new park monument entry signs, including lighting and landscaping, at various park locat ions Proi:ect Cost Estimates FY22/23 FY23/24 FY24/25 FY25/26 FY26/27 Totals $15,000 $0 $0 $0 $0 $15,000 $40 ,000 $0 $0 $0 $0 $40 ,000 $5,000 $0 $0 $0 $0 $5,000 $10 ,000 $0 $0 $0 $0 $10 ,000 $200,000 $0 $0 $0 $0 $200 ,000 $60 ,000 $0 $0 $0 $0 $60,000 $20 ,000 $0 $0 $0 $0 $20,000 $35 @,0©0 $0 $0 $0 $© $350,000 I To Be Determined Construction in Fisca l Year 2022-23 Project Location Map Background and Justification: Many existing monument signs are out of date, old and/or in need of repair. The monument signage shou ld have a fresh new look to bo ld ly identify RPV and the parks. D-2 cnvv t ~CHOPAIDSVERoES Capita l Improvement Program (F iscal Years 2022-2023 through 2026 -27) Expens es/Commitments to date Planning $0 Engineering $0 Environmental $0 Management $0 Construction $0 Contingency $0 Inspection $0 $© Estimated annual operating cost Estimated Schedule: Construction in a Fiscal Year 2022-23 Project Location Map This project consists of installing new City entrance monument signs for the arterial roadway entrances to the City, including the following locations : • Hawthorne Blvd (near City limit with RHE) • Palos Verdes Drive West (at City limit with PVE) • Palos Verdes Drive South (at City limit with San Pedro) • Western Avenue (at City limit by Green Hills cemetery) • Palos Verdes Drive East (by Palos Verdes Drive North) • Miraleste Drive (by First Street) • Monero (by Granvia Altamira) Pr.oJ ;ect Cost Estimates FY22/23 FY23/24 FY24/25 FY25/26 FY26/27 Totals $0 $0 $0 $0 $0 $0 $25,000 $0 $0 $0 $0 $25 ,000 $0 $0 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $10 ,000 $115 ,000 $0 $0 $0 $0 $115,000 $35 ,000 $0 $0 $0 $0 $35,000 $15,000 $0 $0 $0 $0 $15,000 $~@@ ,,©@© $Gl $0; $©, $© $2001000 Background and Justification: The City Council has expressed an interest in replacing existing "Welcome to Rancho Palos Verdes" signs with new monument signs . Such new signs might include stonework, landscape lighting and a flagpole (with appropriate lighting per the U.S. Fl ag code) to accommodate a continuation of patriotic displays of the American flag on holidays such as Independence Day weekend. New monument signs would reflect positively on the entire City and enhance the surrounding areas.