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CC SR 20220607 P - Nov 8 2022 Election CITY COUNCIL MEETING DATE: 06/07/2022 AGENDA REPORT AGENDA HEADING: Consent Calendar AGENDA ITEM: Consideration and possible action to adopt resolutions pertaining to the City’s November 8, 2022, General Municipal Election. RECOMMENDED COUNCIL ACTION: (1) Waive further reading and adopt Resolution No. 2022-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES; (2) Waive further reading and adopt Resolution No. 2022-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, WITH THE SCHOOL DISTRICT AND LIBRARY DISTRICT ELECTIONS TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE; and (3) Waive further reading and adopt Resolution No. 2022-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES’ STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022. FISCAL IMPACT: The draft Fiscal Year 2022-23 City budget included $150,000 allocation for the cost of the election. Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Teresa Takaoka, City Clerk REVIEWED BY: Karina Bañales, Deputy City Manager APPROVED BY: Ara Mihranian, City Manager 1 CITYOF RANCHO PALOS VERDES ATTACHED SUPPORTING DOCUMENTS: A. Resolution No. 2022-__, calling and giving notice of the November 8, 2022 election (page A-1) B. Resolution No. 2022-__, requesting Los Angeles County services (page B-1) C. Resolution No. 2022-__, setting regulations for Candidate Statements (page C-1) BACKGROUND AND DISCUSSION: The California Elections Code requires that certain resolutions be adopted preparatory to holding the November 8, 2022, General Municipal Election. On November 8, 2022, three members will be elected to the City Council, with each Council Member serving a four- year term of office. Pursuant to California Elections Code § 1301, Ordinance No. 591, and the action taken by the Los Angeles County Board of Supervisors on January 17, 2017, General Municipal Elections for the City of Rancho Palos Verdes changed from November in odd-numbered years to November in even-numbered years beginning in 2020 to coincide with statewide election dates. The draft resolutions presented for the City Council’s consideration this evening set the date and time of the November 8, 2022, election for three seats on the City Council (Attachment A); request consolidation of the City’s election with the Palos Verdes Peninsula Unified School District and Palos Verdes Library District elections, and for the County of Los Angeles to provide election services to the City (Attachment B); and outline the City Council's policy with regard to Candidate Statements and reimbursement to the City for the expense of printing those statements (Attachment C). The deadline by which these resolutions need to be adopted is July 11, 2022. ALTERNATIVES: In addition to the Staff recommendation, the following alternative action is available for the City Council’s consideration: 1. Take other action, as deemed appropriate. 2 RESOLUTION NO. 2022-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on Tuesday, November 8, 2022, for the election of Municipal Officers. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Rancho Palos Verdes, California, on Tuesday, November 8, 2022, a General Municipal Election for the purpose of electing three (3) Members of the City Council for the full term of four (4) years. SECTION 2. That the ballots to be used at the election shall be in form and content as required by law. SECTION 3. That the City Clerk is authorized, instructed, and directed to coordinate with the County of Los Angeles Registrar-Recorder/County Clerk to procure and furnish any and all official ballots, notices, printed matter, and all supplies, equipment, and paraphernalia that may be necessary in order to properly and lawfully conduct the election. SECTION 4. That vote centers for the election shall be open as required during the identified voting period pursuant to Elections Code §§ 4007 and 14401. SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form, and manner as required by law. SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. SECTION 8. The City Council authorizes the City Clerk to administer said election A-1 Resolution No. 2022-__ Page 2 of 2 and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill. PASSED, APPROVED AND ADOPTED this 7th day of June 2022. ______________________ David L. Bradley, Mayor ATTEST: ______________________ Teresa Takaoka, City Clerk State of California ) County of Los Angeles ) ss City of Rancho Palos Verdes ) I, Teresa Takaoka, City Clerk of the City of Rancho Palos Verdes, do hereby certify that the above Resolution No. 2022-__ was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on June 7, 2022. ______________________________ Teresa Takaoka, City Clerk A-2 RESOLUTION NO. 2022-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, WITH THE SCHOOL DISTRICT AND LIBRARY DISTRICT ELECTIONS TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE. WHEREAS, the City Council of the City of Rancho Palos Verdes called a General Municipal Election to be held on Tuesday, November 8, 2022, for the purpose of the election of three (3) Members of the City Council of said City for the full term of four (4) years; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the School District and Library District elections to be held on the same date and that within said City the precincts, vote centers and election officers of the three bodies be the same, and that the county election department of the County of Los Angeles canvass the returns of the General Municipal Election and that said School District Election, Library District Election, and the General Municipal Election be held in all respects as if there were only one election; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Los Angeles is hereby requested to consent and agree to the consolidation of a General Municipal Election with School District and Library District Elections on Tuesday, November 8, 2022, for the purpose of the election of three (3) Members of the City Council of said City for the full term of four (4) years; and SECTION 2. That the county election department is authorized to canvass the returns of the General Municipal Election, which is hereby requested to consolidate with said School District and Library District Elections, and said election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the statewide election. SECTION 3. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election. B-1 Resolution No. 2022-__ Page 2 of 2 SECTION 4. That the City of Rancho Palos Verdes recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the county election department of the County of Los Angeles. SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED this 7th day of June 2022. ______________________ David L. Bradley, Mayor ATTEST: ______________________ Teresa Takaoka, City Clerk State of California ) County of Los Angeles ) ss City of Rancho Palos Verdes ) I, Teresa Takaoka, City Clerk of the City of Rancho Palos Verdes, do hereby certify that the above Resolution No. 2022-____ was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on June 7, 2022. ______________________________ City Clerk B-2 Resolution No. 2022- Page 1 of 3 RESOLUTION NO. 2022- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES’ STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022. WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates’ statements; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1: GENERAL PROVISIONS. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Rancho Palos Verdes on November 8, 2022, may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than two hundred (200) words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. SECTION 2: FOREIGN LANGUAGE POLICY. a. Pursuant to state law, the City Clerk shall, at the request of the candidate, provide a Spanish translation and printing of the candidate’s statement in the English version of the Voter Information Guide, at the expense of the candidate. b. The County will print and mail a separate translated Voter Information Guide, including the candidates’ statements, for Los Angeles County-conducted elections in the area where the City is located to those voters who are on the county voter file as having requested a Voter Information Guide in Chinese, Hindi, Japanese, Korean, or Spanish. The County will make the Voter Information Guide, including the candidates’ statements, in the City’s required languages available on the County’s website, at all vote centers, and in the Election Official’s office. SECTION 3: CANDIDATES’ STATEMENTS AVAILABILITY. Pursuant to California Elections Code § 13313, the City Clerk shall have all candidates’ statements made available for public examination in the City Clerk’s office for a period of ten (10) C-1 Resolution No. 2022- Page 2 of 3 calendar days immediately following the filing deadline for submission of those documents. SECTION 4: PAYMENT. a. The candidate shall be required to pay for the cost of printing the candidate’s statement into English, and Spanish, if requested by the candidate, in the English version of the Voter Information Guide. b. The candidate shall not be required to pay for the cost of printing a separate translated Voter Information Guide, including the candidates’ statements, in Chinese, Hindi, Japanese, Korean, or Spanish. c. The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidates’ statements filed pursuant to Section 13307 of the Elections Code, including costs incurred as a result of complying with the Voting Rights Act of 1965, as amended. The City requires each candidate filing a statement to pay in advance to the City his or her estimated pro rata share as a condition of having his or her statement included in the Voter Information Guide. d. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk shall not be bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of und erpayment, the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within thirty (30) days of the e lection. SECTION 5: MISCELLANEOUS. a. The statement of each candidate shall be printed in uniform type, style and spacing. b. The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections. SECTION 6: ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the Voter Information Guide. SECTION 7: That the City Clerk shall provide each candidate or the candidate’s representative a copy of this resolution at the time nominating petitions are issued. SECTION 8: All previous resolutions establishing Council policy on payment for candidates’ statements are repealed. C-2 Resolution No. 2022- Page 3 of 3 SECTION 9: That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED this 7th day of June 2022. ______________________ David L. Bradley, Mayor ATTEST: ______________________ Teresa Takaoka, City Clerk State of California ) County of Los Angeles ) ss City of Rancho Palos Verdes ) I, Teresa Takaoka, City Clerk of the City of Rancho Palos Verdes, do hereby certify that the above Resolution No. 2022-____ was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on June 7, 2022. ______________________________ Teresa Takaoka, City Clerk C-3